Loading...
01-014 Kimley-Horn & AssociatesJ~ - ACCOUNT NO. 420-9534 ., ' PURCHASE ORDER NO. CONTRACT AMOUNT $179,584.00 AGREEMENT THIS AGREEMENT, made and entered into this o~"~ day of ~~. , 20~ by and between the CITY OF CUPERTINO, a municipal corporation of California, hereinafter referred to as "CITY", and Kimley-Horn and Associates, Inc., a consulting firm with offices at 5776 Stoneridge Mall Road, Suite 260, Pleasanton, CA 94588, hereinafter referred to as "CONSULTANT"; WITNESSETH: WHEREAS, CITY desires to retain traffic engineering services in conjunction with De Anza Boulevard Corridor Advanced Traffic Management System Project; and WHEREAS, CITY desires to engage CONStLTANT to provide these services by reason of its qualifications and experience for performing s~.~ch services, and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein; NOW, THEREFORE, in consideration of their mutual covenants, the parties herein agree as follows: 1. DEFINITIONS. (a) The word "City" as used in this agreement shall mean and include all the territory lying within the municipal boundaries of the City of Cupertino, California, as presently existing, plus all territory which may be added thereto during the term of this agreement by annexation or otherwise. (b) The term "City Manager" shall mean the duly appointed City Manager of the City of Cupertino, California, or his/her designated repre:~entative. (c) The term "City Attorney" shall mean the duly appointed City Attorney of the City of Cupertino, California, or his/her designated repre:~entative. (d) The term "City Clerk" shall mean the duly appointed City Clerk of the City of Cupertino, California, or his/her designated repre:~entative. (e) The term "FHWA" shall mean the Federal Highway Administration. (fj The term "State" shall mean the State c-f California Department of Transportation. 2. PROJECT COORDINATION. (a) Cam. The City Manager shall be representative of CITY for all purposes under this agreement. Ralph A. Qualls, Jr. is hereby designated as the CONTRACT ADMINISTRATOR for the City Manager, and shall supervise the progress and execution of this agreement. (b) CONSULTANT. CONSULTANT shall assign a single PROJECT MANAGER to have overall responsibility for the progress and e:tiecution of this agreement for CONSULTANT. Anush Nejad hereby is designated as the PROJE(~T MANAGER. Should circumstances or conditions subsequent to the execution of this agreement require a substitute PROJECT MANAGER for any reason, the PROJECT MAI\IAGER designee shall be subject to the prior written acceptance and approval of the CONTRACT ADMINISTRATOR. 3. DESCRIPTION OF WORK. (a) Services to be Furnished. CONSULTANT shall provide all specified services as set forth below in the following documents: (1) CITY's "Request for Proposa for Traffic Engineering Services, Services for the De Anza Boulevard Corridor Advanced Traffic Management System in the City of Cupertino" dated April 5, 2001, and attached as ]exhibit A. (2) CONSULTANT'S "Work Plan and Schedule to Provide Traffic Engineering Services for the De Anza Boulevard Corridor Advanced Traffic Management System", dated May 17, 2001, attached as Exhibits B and D. (b) Laws to be Observed. CONSULTAl`1T shall: (1) Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incident to the due <<nd lawful prosecution of the services to be performed by CONSULTANT under this agreement; (2) Keep itself fully informed of gill existing and future federal, state, and local laws, ordinances, regulations, orders, and decree:: which may affect those engaged or employed under this agreement, any materials used in CON SULTANT's performance under this agreement, or the conduct of the services under this agreement; (3) At all times observe and comply with, and cause all of its subconsultants and employees, if any, to observe and comply with, all of said laws, ordinances, regulations, orders, and decrees mentioned above; (4) Immediately report to the CO~VTRACT ADMINISTRATOR in writing any discrepancy or inconsistency it discovers in said .laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans„ drawing, specifications, or provisions of this agreement. ~: (c) Release of Reports and Information. Any reports, information, data, or other material given to, or prepared or assembled by, CONSULTANT or its subconsultants, if any, under this agreement shall be the property of CITY and shall not be made available to any individual or organization by CONSULTANT or its subconsultants, if any, without the prior written approval of the City Manager. (d) Qualifications of CONSULTANT. CONSULTANT represents that it is qualified to furnish the services described under this agreement. 4. TIME OF BEGINNING AND CC-MPLETION. CONSULTANT shall being work after letter of notification has been sent to the CONSULTANT from the CITY. The design work will be completed by January 14, 2002, with remaining services to be performed during construction period. 5. PAYMENTS. The basis of payment for the services provided by the CONSULTANT under this agreement shall be computed as cost plus fixed fee rates. (a) The CITY shall reimbursc; the CONSULTANT on a time and expenses basis for actual cost plus fixed fee (including labor costs, employee benefits, overhead, profit, and other direct costs plus fixed fee) incurred b:~ the CONSULTANT in performance of the work, in an amount not to exceed $179,584.00. Actual costs shall not exceed the estimated wage rates and other costs set forth in the CON~SULTANT's cost proposal. (b) The CONSULTANT shall be reimbursed for actual travel expenses incurred in the performance of this work, including the use of private cars at the rate of 34.5 cents per mile, while traveling away from CONSULTANT's headquarters which is hereby designated as Pleasanton, CA. In addition, CO:vSULTANT's personnel shall be reimbursed for per diem expenses at a rate not to exceed th~it currently authorized for State employees under State Department of Personnel administration rules. (c) Total expenditures made cinder this agreement shall not exceed the sum of $179,584.00. The CONSULTANT's cost proposal is stated in the following documents: (1) Consultant's "Cost Proposal", dated May 17, 2001, attached as Exhibit C. 6. RECORDS RETENTION. The CONSULTANT's records shall be retained for inspection by the State, FHWA, or their duly authorized representatives for three years after final payment to the CONSULTANT. 7. COST PRINCIPLES. The Federal Acquisition Regulations in 'Citle 48, Code of Federal Regulations (CFR) 31 are the governing factors regarding allowable elements of cost. (a) Covenant A.~ainst Contingent Fees. The CONSULTANT warrants that he/she has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this agreement, and that he/she has not paid or agreed to pay any company or person, other than a bona employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon or resulting from the award or formation of this agreement. For breach or violation of this warranty, the CITY shall have the right to annul this agreement without liability, or at its discretion to deduct from the agreement price oar consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 8. DESIGN STANDARDS. The CONSULTANT shall provide services that conform with the appropriate standards for design or other standards for work perform~~nce as stipulated as follows: (1) Caltrans' Highwa3~ Design Manual (2) Caltrans' Traffic Manual (3) National Transportation Communications for ITS Protocol (4) National Intelligent Transportation Systems Architecture 9. DOCUMENTS. The CONSULTANT shall document the results of the work to the satisfaction of the CITY and, if applicable, the State and FHWA. This may include preparation of progress and final reports, plans, specifications and estimates, or similar evidence of attainment of the agreement objectives. (a) Ownersh~ of Documents. The tracings, plans, specifications, and maps prepared or obtained under the terms of the agreement be delivered to and become the property of the CITY, and that basic survey notes and sketches, charts, computations, and other data prepared or obtained under such agreement shall be made available, upon request, to the CITY without restriction or limitation on their use. However, any use beyond that intended by the Agreement shall be at no liabili~:y to CONSULTANT. 10. CHANGES IN WORK. All changes and/or extra work shall be I~erformed and paid for in accordance with the following: (a) Only the City Engineer or City Council may authorize extra and/or changed work. CONSULTANT expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of CONSULTANT to secure the Council's or City Engineer's prior written ~t authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and CONSULTANT thereafter shall be entitled to no compensation whatsoever for performance of such work. (b) If the CONSULTANT is of the opinion that any work he has been directed to perform is beyond the scope of this ~~greement and constitutes extra work, he shall promptly notify the CITY of the fact. The CITY shall make a determination as to whether or not such work is, in fact, beyond the scope of this Agreement and constitutes extra work. In the event that the CITY determines that such work does constitute extra work, it shall provide extra compensation to the CONSULTANT on a fair and equitable basis. A supplemental agreement providing for such compensation for extra work shall be negotiated between the CITY and the CONSULTANT. Such supplemental agreement shall be executed by the CONSULTANT and be approved by the necessary CITY officials. (c) In the event CITY determines that such work does not constitute extra work, CONSULTANT shall not be paid extra compensation above that provided herein and if such determination is made by CITY staff, said determination may be appealed to the City Council as long as a written appeal is submitted to the City Manager within five (5) days after the staff's determination is received by the CONSULTANT. Said written appeal shall include a description of each and every ground upon wl-ich CONSULTANT challenges the staff's determination. 11. DELAYS AND EXTENSIONS. The CITY shall consider an appropriate extension of time in case of unavoidable delays and for consideration of corresponding warrants;d adjustments in payment. In the event that the services called for under this agreement are not completed within the time specified above, the City Manager shall have the option to extend the time for completion. This paragraph does not preclude the recovery of damages for delay by either party. 12. TERMINATION OR ABANDOiVMENT. (a) Right to Suspend or Terminate. Either party may suspend or terminate this agreement for any reason by giving thirty (30) days' written notice. Upon receipt of such notice CONSULTANT shall immediately disco~ltinue his performance under this agreement. The City Manager shall have the authority to suspend this agreement, wholly or in part, for such period as he deems necessary due to unfavorable conditions or to the failure on the part of the CONSULTANT to perform any provision of this agreement. (b) Payment. Upon such suspension or termination, CONSULTANT shall be paid for all services actually rendered to CITY to the date of such suspension or termination; provided, however, if this agreement is suspended or terminated for fault of -. CONSULTANT, CITY shall be obligated to compensate CONSULTANT only for that portion of CONSULTANT services which are of benefit to CITY. <; (c) Return of Materials. Upon such suspension or termination, CONSULTANT shall turn over to the City Manager immediately any and all copies of studies, sketches, drawings, computations, and other data, whether or not completed, prepared by CONSULTANT or its subconsultants, if any, or given to CONSULTANT or its subconsultants, if any, in connection with this agreement. Such materials shall become the permanent property of CITY. CONSULTANT, however, shall not be liable for CITY's use of incomplete materials or for CITY's use of complete documents if used for other than the project contemplated by this agreement. 13. REMEDIES Upon a breach or default of any of the terms or obligations of this Agreement by CONSULTANT, the CITY shall be entitled to ~;xercise all rights and remedies hereby reserved under this agreement or made availably: under applicable laws. 14. RESPONSIBILITY FOR CLAIIV[S AND LIABILITY (INDEMNIFICATION). CONSULTANT hereby agrees to indemnify and save harmless CITY, its officers, agents, and employees of and from: (a) Any and all damages to or destruction of the property of CITY, its officers, agents, or employees occupied or used by or in the care, custody, or control of CONSULTANT to the extent caused by any ne;;ligent act, error, or omission of CONSULTANT or any subconsultant under this agreement or of CONSULTANT's or any subconsultant's employees or agents. (b) Any and all claim; and demands which may be made against CITY, its officers, agents, or employees by reason of any injury to or death of or damage suffered or sustained by any employee or agent of CONSULTANT or any subconsultant under this agreement, however caused, excepting, however, any such claims and demands which are the result of the negligence or willful miscondu~:t of CITY, its officers, agents, or employees. (c) Any and all penalties imposed or damages sought on account of the violation of any law or regulation or of any term or condition of any permit. (d) The CONSULTANT is not responsible for the accuracy of data from any other sources or from conclusions rea~~hed as a result of utilizing information supplied by third persons. (e) The CITY agrees to provide legal defense to challenges of the adequacy and completeness of the services provided. The CONSULTANT shall assist the CITY in responding to such challenges. If it is subsequently ruled by a court of jurisdiction that errors of facts, procedures, or scope have occurred and that these errors and/or omissions were the result of the CONSULTANT'S own negligent professional services, then the CONSULTANT shall be responsible for providing whatever remedies may be required to make the analysis adequate and complete. fi 15. GENERAL COMPLIANCE WITH LAWS AND WAGE RATES. The CONSULTANT shall comply with ;~11 Federal, State, and local laws and ordinances applicable to the work. This includes compliance with prevailing wage rates and their payment in accordance with California Labor Code, Section 1775. (a) Subconsultants, Assignment and Transfer. Under this agreement, participating Federal funds are furnished. The ;subcontracting, assignment or transfer of any of the work, except as otherwise provided for iri the executed agreement, is prohibited. All contracts shall provide that subcontracts exceeding $25,000 in cost shall contain all required provisions of the prime contract. (1) Assi~ent. Both parties shall give their personal attention to the faithful performance of this agreement and shall not assign, transfer, convey, or otherwise dispose of this agreement or any right, title, or interest in or to the same or any part thereof without the prior written consent of the other party, and then only subject to such terms and conditions as the other parry may require. A consent to one assignment shall not be deemed to be a consent to any subsequent assignment. Any assignment without such approval shall be void, and, at the option of the other party, shall terminate this agreement and any license or privilege granted herein. This agreement and any interest herein shall not be assignable by operation of law without the prior written consent of the other party. (2) Subconsultants; Ern lP oYees. CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services of CONSULTANT hereunder. No subconsultant of CONSULTANT will be recognized by CITY as such; rather, all subconsultants are deemed to be employees of CONSULTANT, and it agrees to be responsible for their performance:. CONSULTANT shall give its personal attention to the fulfillment of the provisions of this agreement by all of its employees and subconsultants, if any, and shall keep the work under its control. If any employee or subconsultant of CONSULTANT fails or refuses to carry out the provisions of this agreement or appears to be incompetent or to act in a disorderly or improper manner, he shall be discharged immediately from the work under this agreement on demand of the CONTRACT ADMINISTRATOR. (b) Consultant's Endorsement on Plans Specifications & Estimates/Other Data. The responsible CONSULTANT/enginef;r shall sign all plans, specifications, estimates, and engineering data furnished by him/her and ~,vhere appropriate, indicate his/her registration number. (c) Disadvantaged Business )=;nterprise Considerations. CONSULTANT has given consideration to DBE firms as specified iii 23 CFR 172.5(e) and has met requirements in the provisions of Title 49, Part 23, Code of Federal Regulations (49 CFR23) and the City of Cupertino's adopted DBE program. Evidence must be presented of "good faith" effort, when applicable. The provisions of Title 49, Part 23, Code of Federal Regulations (49 CFR 23) and the CITY's adopted DBE Program require that Dis~idvantaged Business Enterprises (DBEs) have the opportunity to participate in federally-funded, transportation projects. The agency has established a goal of 10 % DBE participation in this consultant contract. In order to meet these requirements, the following criteria have been established: 1. Participation by Caltrans' certified DBEs as a prime consultant or sub- consultants in this contract, or 2. A good faith effort by the prime ~~onsultant in trying to secure participation by DBEs prior to award of this contract. Documentation of a good faith effort is to be submitted in writing and consists of the following: a) A list of Caltrans' certified DBEs solicited. b) Description of efforts to u se the services of available minority community organizations; minority contracting groups; women contractor groups; and local, State, and Federal minority business assistance centers in the r~:cruitment and placement of DBEs including name of contact, date of contact, and information they provided. c) Identification of the portic-ns of the work to be performed by DBEs, including type of work and dollar value. d) Documentation of good faith negotiations between subcontractors and interested DBEs, including names and dollar value of all bids. 16. INSPECTION. CONSULTANT shall furnish CITY with every reasonable opportunity for CITY to ascertain that the services of CONSULTANT are being performed in accordance with the requirements and intentions of this agreeme~lt. All work done and all materials furnished, if any, shall be subject to the CONTRACT ADIvIINISTRATOR's inspection and approval. The inspection of such work shall not relieve C~~NSULTANT of any of its obligations to fulfill its agreement as prescribed. 17. INDEPENDENT JUDGMENT. Failure of CITY to agree with C(~NSULTANT's independent findings, conclusions, or recommendations, if the same are called for under this agreement, on the basis of difference in matters of judgment shall not be; construed as a failure on the part of CONSULTANT to meet the requirements of this agreement. 18. NOTICES. All notices hereunder shall be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: TO CITY: Ralph A. ~!ualls, Jr. Contract Administrator City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 TO CONSULTANT: Anush Nej~id Project Manager Kimley=Born and Associates, Inc. 5776 Stoneridge Mall Road, Suite 260 Pleasanton, CA 94588 19. INTEREST OF CONSULTANT. CONSULTANT covenants that ir. presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. CONSULTANT further covenants that, in the performance of this agreement, no subconsultant or person having such an interest shall be employed. CONSULTANT certifies that no one who has or will have any financial interest under this agreement is an officer or employee of CITY. It is expressly agreed that, in the performance of the services Hereunder, CONSULTANT shall at all times be deemed an independent contractor and not an agent or employee of CITY. 20. CERTIFICATIONS The CITY and CONSULTANT shall certify that they have not required, directly or indirectly, as an express or implied condition in connection with obtaining or carrying out this agreement: (a) Certification of Local Agf;ncy, attached as Exhibit E. (b) Certification of Consultant, attached as Exhibit F. 21. INSURANCE. CONSULTANT, at its sole cost .and expense, shall obtain and maintain in full force and effect throughout the entire term of this agreement, the insurance coverage of at least an "A" rating as determined in accordance with the Best's Guide Rating, and class VII in financial rating, insuring not only CONSULTA:[VT, but also (with the exception of professional liability, workers' compensation and employer's liability insurance), CITY, its officers, agents, and employees, and each of them with respect to activities and services performed by CONSULTANT for or on behalf of CITY under the provisions of this agreement. Certificates of such insurance, on the forms provided by CITY, shall be filed with CITY concurrently with the execution of t}iis agreement attached as Exhibit G-1 to G-7. With the exception of professional liability insu~~ance, said certificates shall be subject to the approval of the City Attorney and shall contain an endorsement stating that said insurance is primary coverage, and will not be canceled or altered by the insurer except after filing with the City Clerk thirty (30) days written notice of such cancellation or alteration, and that the City of Cupertino is named as an additional insl~red. Current certificates of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. q 22. WORKERS' COMPENSATION.. CONSULTANT certifies that it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self-insl~rance in accordance with the provisions of that Labor Code, and it certifies that it will comply with such provisions before commencing the performance of the work of this agreement. 23. AGREEMENT BINDING. The terms, covenants, and conditions of this agreement shall apply to, and shall bind the heirs, successors, executors, administr;~tors, assigns, and subconsultants of both parties. 24. WAIVERS. The waiver by either party of amp breach or violation of any term, covenant, or condition of this agreement or any provision, ordinance, or law shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, or law of or any subsequent breach or violation of the same or of any other term, a~venant, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver o~P any preceding breach or violation by the other party of any term, covenant, or condition of thi;~ agreement or of any applicable law or ordinance. 25. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms of this agreement or arising out of this agreement may recover its reasonable costs and attorney's fees expended in connection with such an action from the other party. 26. NONDISCRIMINATION. No discrimination shall be made in the employment of persons under this agreement because of the race, color, national origin, ancestry, religion, or sex of such person. If CONSULTANT is found in violation of the nondiscrimination provisions of the State of California Fair Employment Practices Act or similar provisions of federal law or executive order in the performance of this agreement, it shall thereby be found in material breach of this agreement. Thereupon, CITY shall have the power to cancel or suspend this agreement, in whole or in part, or to deduct from the amount payable to CONSULTANT the sum of Twenty-five Dollars ($25.00) for each person for each calendar day during which said person was discriminated against, as damages for said breach of contract, or both. C)nly a finding of the State of California Fair Employment Practices Commission or the equivalent federal agency or officer shall constitute evidence of a violation of contract under this paragraph. 10 If CONSULTANT is found in violation of the nondiscrimination provisions of this agreement or the applicable affirmative action guidelines pertaining to this agreement, CONSULTANT shall be found in material breach of this agreement. Thereupon, CITY shall have the power to cancel or suspend this agreement, in whole or in part, or to deduct from the amount payable to CONSULTANT the sum of 'Two Hundred Fifty Dollars ($250.00) for each calendar day during which CONSULTANT is found to have been in such noncompliance as damages for said breach of contract, or both. 27. AGREEMENT CONTAINS ALI~ UNDERSTANDINGS. This document represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representation, or agreements, either written or oral. This document may be amended only by written instrument, signed by both CITY and CONSULTANT. All provisions of this agreement are expressly made conditions. This agreement shall be governed try the laws of the State of California. IN WITNESS WHEREOF, CIT :t and CONSULTANT have executed this agreement the day and year first written above. ATTEST: ~/U/12i(~Q~4~ City Clerk APP V AS TO ' y ttorney CITY OF CUPERTINO ~ ~~~ Director of Public Work Kimlev-Horn and Associates. Inc. Consul t i''` ~ " Name 5776 Stoneridge Mall Road, Suite 260 Address Pleasanton Ca 94588 City, State, ZIP (925) 463-5640 Telephone Social Security Number or Tax Identification Number 56-00885615 11 LIST OF I'sXHIBITS Exhibit Title A City's "Request for Proposal-Traffic Engineering Services for "De Anza Boulevard Corridor ~~dvanced Traffic Management System", dated April 5, 2001. B Consultant's "Work Plan", dated May 17, 2001. C Consultant's "Cost Proposal", dated May 17, 2001. D Consultant's Project Schedule E Certification of Local Agency F Certification of Consultant G-1 Insurance Agreement G-2 Certificate of Insurance G-3 Endorsement of Primary Insuran~:e G-4 Additional Insured Endorsement G-5 Comprehensive General Liability Commercial General Liability Endorsement of Aggregate Limits of Insurance per project G-6 Waiver of Subrogation Endorsement Worker's Compensation Insurance G-7 Notice of Policy Cancellation Endorsement 12 EXHIBIT E CERTIFICATION OIL LOCAL AGENCY I HEREBY CERTIFY that I am the ~l~e -~j(~ 0 ~~~ G ~~ y of the Cit of Cupertino and that the consulting firm of Kimley-Horn and Associates, Inc. or its representative has not been required (except as herein expressly stated), directly or indirectly, as an express or implied condition in connection vrith obtaining or carrying out this agreement to: (a) employ, retain, agree to employ or retain, any firm or person: or (b) pay or agree to pay, to any firm, person or organization, ally fee, contribution, donation, or consideration of any kind. I acknowledge that this Certificate is to be made available to the California Department of Transportation (Caltrans) in connection with this agreement involving participation of Federal- Aid Highway funds, and is subject to applicable State and Federal laws, both criminal and civil. (Date) (Signature) 13 ~x~-~3 ~'r ,A e CITY OF CUPE~TINO 10300 Torre Avenue Cupertino, CA 95014-3255 (408) 777-3354 Fax: (408) 777-3333 Department of Public Works File No. 74,001.28 Apri15, 2001 SUBJECT: REQUEST FOR PROPOSALS (RFP) for TRAFFIC ENGINEERINti SERVICES for the DE ANZA BOULEVARD CORRIDOR ADVANCED TRAFFIC MANAGEMENT SYSTEM PROJECT Dear Sir or Madam: The City of Cupertino is requesting proposals from qualified firms to provide traffic engineering services for the De Anza Boulevard Corridor Advanced Traffic Management System Project. Submittal Instructions: Interested firms must submit seven (7) copies of their proposal to: Raymond Chong, City Traffic Engineer, City of Cupertino, 10300 Torre Avenue, Cupertino, CA 95014. The deadline for submittal is Thursday, May 17, 2001 at 2:00 p.m. Incomplete or late submittals may be rejected. Project Background/Description: The goal of this project is to improve traffic flows on the City's Metropolitan Transportation System (MTS) regional arterial on De Anza Boulevard between Homestead Road and Prospect Road with the installation of Intelligent Transportation Systems (ITS) infrastructure. It will provide a high level of tra;asportation system management for this arterial corridor. During peak hours, the De Anza Boulevard arterial corridor has periods of severe congestion. Project benefits include time saving:; and better levels of service on arterial corridor. The scope of work for the project will generally include: develop video hardware and software to monitor traffic operations; link data via Data Exchange Network with the Silicon Valley Smart Corridor; integrate with "Streetwise" Advanced Tr~lffic Management System at the Cupertino Traffic Operations Center, and coordinate with Silicon V<<lley ITS West Project. Work at the interchanges will require an encroachment permit from Caltrar~s. The City wants to deploy CCTV camera at nine intersections on De Anza Boulevard (see Project Location Map) with a microwave communicati~~n system that uses digital video transmission methods (see Tech/Knowledge letter). The microwave communication system must integrate with the Data Exchange Network. The video hardware; and software must also be compatible with the City's new "Streetwise" Advanced Traffic Management System software by Naztec, Inc. Naztec 900 traffic signal controllers operate the arterial traFfic signals. The system shall comply with Silicon P,~inted on Rec~~cied Paper Apri15, 2001 Request for Proposals: De Anza Boulevard Corridor Advanced Traffic Management System Project Page 3 of 8 General Scope of Services: The City generally defines scope of work for the project as follows: Task 1-PROJECT MANAGEMENT: This task shall include all the necessary activities for the consultant to manage the project. It includes coordination with subconsultants, utility companies, other agencies, Caltrans and the City. Specific tasks include the following: • Prepare and update Project Contact List • Prepare and update Project Schedule • Prepare Monthly Progress Reports -including work accomplished during the past month, work scheduled for the upcoming month, any outstanding issues that may affect schedule and/or budget, and status of budget • Prepare meeting agendas, meeting minutes, including action items • Attend kick-off and monthly progress meetings with City Task 2 -CONCEPTUAL DESIGN: This task shall include data collection, base mapping, review, inventory and assessment of the existing hardware and software, both in the field and in the Cupertino Traffic Operations Center. Any unique conditions or those that may impact the implementation should be identified. Design parameters and guidelines that should be incorporated into the project should be identified. A Concept of Operations Report shall be prepazed that details the planning, implementation and construction of the project. Specific tasks may include the following: • Review existing conditions, data, plans, and information. • Identify, collect and reduce additional data needed. • Prepare base maps and/or graphics. • Prepare working paper summarizing data and design parameters to be incorporated into project. • Concept of Operations Report Task 3 -FINAL DESIGN: This task shall include software development and prepazation of plans, specifications and estimates (PS&E)) for the advanced traffic management system. The PS&E shall cover the necessary system hazdwaze requirements and the provisions for contractor installation. This task shall incorporate the data and design parameters developed under Task 2. Specific tasks may include: Develop software (design and testing) Develop PS&E Conduct field tests and reviews April 5, 2001 Request for Proposals: De Anza Boulevard Corridor Advanced Traffic Management System Project Page 4 of 8 Task 4 -SYSTEM IMPLEMENTATION & CONSTRUCTION SUPPORT: This task shall be implementation of the advanced traffic management system in the field and at Cupertino Traffic Operations Center. It also includes installation and modifications and/or adjustments to the advanced traffic management system. It shall include technical support during the bid, construction and post-construction pha:.es of the project. Specific tasks may include the following: • Prepare Bid addenda • Attend pre-bid meeting • Attend pre-construction meeting • Conduct field visits • Review submittals • Respond to request for information • Install system software • Conduct post-construction traffic counts • Evaluate system performance • Prepare post-project report of system performance GENERAL PROPOSAL REQUIREMENTS Disadvantaged Business Enterprise Program Requirements: The provisions of Title 49, Part 26 of Code of Federal Regulations (CFR) and the City of Cupertino's adopted DBE Program require that Disadvantaged Business Enterprise (DBE) have the opportunity to participate in federally funded transportation projects. The agency has established the goal of 10% DBE participation in this consultant agreement. In order to meet there requirements, the following criteria have been established. • Participation by Caltrans certified DBE:; as a prime consultant or subconsultants in this contract or • A good faith effort by the prime consultant in trying to secure participation by DBEs prior to award of this contract. Documentation of a good-faith effort is to be submitted in writing and consists of the following: • A list of Caltrans certified DBEs solicited. • Description of efforts to use 1.he services of available minority community organizations; minority contractor groups; women contractor groups; and Local, State and Federal minority bus:~ness assistance centers in the recruitment and placement of DBEs, including name of contact, date of contact and information they provided. • Identification of the portions of the work to be performed by DBEs including type of work and dollar value. April 5, 2001 Request for Proposals: De Anza Boulevard Corridor Advanced Traffic Management System Project Page 5 of 8 • Documentation of good faith negotiations between subcontractors and interested DBEs including names and dollar values of all bids. The consultant shall provide DBE information on level of participation by DBEs on the project. GENERAL REQUIREMENTS Insurance and Indemnification Requirements: During the course of work, the following insurance and indemnification requirements with the City as additional insured will be in force. General minimum requirements are as follows: • Workers compensation insurance to cover its employees ($1.0 million for each occurrence). • Commercial general liability insurance including personal injury and property damage insurance ($1.0 million for each occurrence and $2.0 million in aggregate). • Automobile liability insurance ($1.0 million for each occurrence). • Professional liability (errors and omissions) insurance ($1.0 million for each occurrence). • Indemnification and hold harmless provisions related to the consultant's negligent acts, errors or omissions. Consultant shall use the City's insurance forms with the consultant agreement. Sample ones are attached for your review. Consultant Agreement Requirements: A sample consultant agreement outline plus certifications are attached for your review. Business License Requirements: The consultant and their subconsultants must hold or obtain business licenses in the City for any work within City limits. TECHNICAL PROPOSAL REQUIREMENTS Technical Proposal Content: Proposals must include the following information: 1. Introduction: Introduce the technical proposal, including a statement of the proposer's understanding and approach of the project. Give the name of the firm submitting the technical proposal, its mailing address, telephone and fax number and the name of the contact person. Identify all proposed subconsultants. 2. Qualifications: The following information shall be submitted for the prime consultant and all proposed subconsultants to demonstrate the firms unique qualifications to perform the work: • Brief company resume • Resumes of key personnel to be assigned to this project April 5, 2001 Request for Proposals: De Anza Boulevard Corridor Advanced Traffic Management System Project Page 6 of 8 List of similar projects (not more than 5) which best illustrate current qualifications to perform this project 3. Work Plan: The work plan of tasks, work products and meetings shall be consistent with the Scope of Work and include the following; elements: • Name of Project Manager • Organization chart showing the prop~~sed relationships between all key personnel and support assigned to the project • Description of proposed responsibilities of each person on the organization chart • Description of the approach and metr~odology to provide traffic engineering services • Estimate of work hours by staff for e~ich task Consultant shall specify their exact details for their proposed work based on the general guidelines provided in this RFP as well as any additional tasks deemed necessary. 4. Project Schedule: The proposal shall pre:;ent a comprehensive project schedule of tasks to reflect the time frame required to comple,~e each milestone listed in the Scope of Work. It shall include a completion date for each milestone and identify milestones that are interdependent. Proposal should address how this schedule will be met. The anticipated schedule of activities related to this project is as follows: Milestone Date Request for Proposals Apri15, 2001 Proposals Due May 17 2001 Interviews June 14, 2001 Consultant Selection June 15, 2001 Final Scope/Cost July 2, 2001 Council Award of Design Agreement July 16, 2001 Execute Design Agreement/Notice to Proceed July 17, 2001 Conceptual Design Complete October 15, 2001 Final Design Complete January 14, 2002 Caltrans Authorizes Construction Furids January 28, 2002 Advertise for Construction Bids February 6, 2002 Open Bids March 12, 2002 Council Award Construction Contract April 15, 2002 Contract Notice to Proceed May 13, 2002 Construction Complete August 16, 2002 Construction Obligation September 30, 2002 Apri15, 2001 Request for Proposals: De Anza Boulevard Corridor Advanced Traffic Management System Project Page 7 of 8 5. Statement: The proposal shall include a statement regarding the consultant's acceptance of the City's requirements for Disadvantaged Business Enterprises, insurance and indemnification's, consultant agreements and business license that are presented herein. The consultant shall clearly state any exceptions. A principal, officer or owner of the firm with authority to bind the consultant shall sign this statement. COST PROPOSAL REQUIREMENTS Cost Proposal: The cost proposal shall cover all traffic engineering services for the project. A sample one is attached for your review. The basis of payment shall be actual cost plus a fixed fee with a stated maximum contract limit. Consultant shall submit the cost proposal sealed in separate envelo e and plainly endorsed "COST PROPOSAL". It shall consist of the following items: • A one page summary that lists the key items of cost with the total not to exceed the cost of the work • Work breakdown by task • Identification of any unclear contract requirement and suitable resolution for it • DBE information form, including good faith efforts Consultant Selection Process: The proposals will be evaluated and ranked by a Consultant Selection Committee (CSC). The CSC may reject any proposal if it is conditional, incomplete or contains irregularities. The CSC may waive any immaterial deviation in a proposal. Waiver of an immaterial deviation shall in no way modify the Request for Proposals documents nor affect recommendation for award of the contract. The criteria for selection of the consultant shall include: • Understanding of work • Experience with similar kinds of work • Quality of staff assigned to the Project • Capability of developing innovative or advanced techniques • Knowledge of Local, State and Federal procedures The Consultant Selection Committee (CSC) will shortlist and interview no more than three firms. The consultant will be allowed to make a brief presentation (20 minutes maximum) followed by questions from the CSC. A formal presentation is not required. The CSC will evaluate the technical proposals and interviews and rank the consultants based on the above criteria. The City will negotiate a consultant agreement with the top-ranked consultant. If an agreement on cost cannot be reached with the first choice, then the City will open negotiations with the next highest ranked candidate. April 5, 2001 Request for Proposals: De Anza Boulevard Corridor Advanced Traffic Management System Project Page 8 of 8 For any questions please contact Bruce Zaeni of 2;umwalt Engineering Crroup at bzaeni@zeginc.com or 925-830-5016. Sincerely, Ralph A. Qualls, Jr. Director of Public Works Raymond D. Chong, P. . City Traffic Engineer Attachments: Project Location Map STP/CMAQ Application 2°d Cycle -Corridor Management Projects Project Information Form for the Transportation Systems Operations Task Force Tech/Knowledge Report, Octobe~~ 23, 2000 Disadvantaged Business Enterprise Agreement Requirements Sample Design Agreement with (:ertifications Sample Cost Proposal Insurance Forms ~ C ~ .~ _ v C~ ~ ~ ~° e C UU > ~U U~ ~~ ~ - ~ ~~ ~ ~ ~ C _ a 0 00 ~U L ~ 0 Vallco P LL ~ ~ 00 Stev s k B d .. ... _ . ,. ~_ ~ Silicon Valley IT I ~~U ~ O - WestProject ~ I oU0 ~ 0 ^ ~I~ m •~ -- U Mc Clellan Rd X000 ~ °~ ~ N o QD U ~ ~ ~~ ~~ ~ D U U PROJECT n~--~ ~ ~~ ~ U ~; U U o~ ~,~~ r ~ C~1 ~l7/7~ ~ ~o C~ ~ ~ LEGEND ® Cupertino Traffic Signal ~ Joint Traffic Signal I ~ (~ ~~ ® Potential Traffic Signal UU TOC~ Traffic Operations Center - ~ o I Q CCTV Cameras o D~ ~ ° De Anza Boulevard Corridor Advanced Traffic Management System Project ~rn~ ° ATTACHMENT D: STP/CMAQ Application Project Summary Page Information Project Title: De Anza Blvd Corridor Advanced Traffic Management System Brief Description: Project will install ITS infrastructure along a highly congested MTS regional arterial corridor, De Anza Blvd between [-Iomestead Rd and Prospect Rd. Project will include t'vee cities plus Caltrans to adequately address this regional corridor. It will deploy various management strategies to reflect the degree of traffic congestion and expands Silicon Valley Smart Corridor. Project will deploy video hardware/software to monitor traffic operations. It will link data via Data Exchange 1~TAt..rnr4 of Cm~rf r'nrririnT Sponsoring Agency: City of Cupertino Partnering Agency: Cities of Sunnyvale & San Jose County: Santa Clara Alameda ~ Contra Costa Marin Napa San Francisco San Mateo Santa Clara Solano Sonoma Re tonal ~ Project Purpose: System Managemen t. S stem Manacement Maintenance/itehab. Expansion Transit Operaltons Safety Other ~ -- TIP Project Type: Local roadwsay/Other State Hwy. Local roadwa ~ Other Complete the following for Transit Projects FTA administered? ^ Yes ^ No Complete the following for Roadway Projects Route From Number Post Mile Project Local Roads -Signal Type• Pedestrian -Pavement • Pedestrian -Signal Hlghway -Bridge Highway - HOV Highway -Interchange Highway - TOS Highway -Other 1 nral Rna`ie - PaVPTPn Air Basin: Bay Area Ba Area Sacramento North Coast Multi le ~ Transit U~. Vacaville Multiple UZAs To C~ Post Mile Contact Information Raymond Chong first name last name (408) 777-3240 - (408) 777-3333 rayc@cupertino.org phone fax e-mail address 1 address 2 10300 Torre Ave Cupertino CA 95014 city state zip STP/CMAQ Program Guidance FY 2000/01 - 2002/03 ATTACHMENT D-2 STP/CMAQ Application Financial Information Project Fundi MTC Funding Program: Corridor Management Maintenance/Rehab. Corridor Mana ement Regional Transit TLC- Customer Service ~ For all numbers, enter the amount needed in each program year, rounded to the nearest thousand (e.g. $1,325,250 should be entered as $1,325). Use Federal fiscal years (October 1 -September 30). Current Federal Funding Request ($1,OOOs) FY 00101 FY 01!02 FY 02103 Total Design $ 159,300 $ - $ 159,300 Environmental $ - $ $ ROW $ - $ - ~ $ Construction $ - $ 637,200 $ 637,200 Operating $ - $ - $ Total Request $ 159,300 $ 637,200 $ - $ 796,500 Local Match ($1,OOOs) FY 00101 FY 01/02 FY 02/03 Total Design $ 20,700 $ - $ 20,700 Environmental $ - $ - $ ROW $ - $ - $ - Construction $ - $ 82,800 $ 82,800 Operating $ - $ - $ Total Match $ 20,700 $ 82,800 $ - $ 103,500 Nofe: The obligation deadline for 2nd Cycle STP/CMAQ is September 30, 2002 for all non-operation projects. Therefore, funding requests should be constrained to FY 00/01 and 01/02 for all non-operation Sou CIP ICIP Check %Match ~ 11.50% ~ Prior Existing TIP ID Number: Source Total Prior Programming Total Project Cost including this Request Amount $ - $ 900,000 STP/CMAQ Program Guidance FY 2000/01 - 2002/03 ATTACHMENT D-3 STP/CMAQ Application Financial Information rro~ect I-unaing ttequest MTC Funding Program: Corridor Management Maintenance/Rehab. ~ Corridor Mana ement Regional Transit TLC Customer Service ~ For all numbers, enter the amount needed in each program year, rounded to the nearest thousand (e.g. $1,325,250 should be entered as $1,325). Use Federal fiscal years (October 1 -September 30). ~ Current Federal Funding Request ($1,OOOs) FY 00/01 FY 01/02 FY 02/03 Total Design $ 159 $ - $ 159 Environmental $ - $ $ ROW $ - $ - $ Construction $ - $ 638 $ 638 Operating $ - $ $ Total Request $ 159 $ 638 $ - $ 797 ~ Local Match ($1,OOOs) FY 00/01 FY 01/02 FY 02/03 Total Design $ 21 $ - $ 21 Environmental $ - $ - $ ROW $ - $ - $ Construction $ - $ 82 $ 82 Operating $ - $ - $ Total Match $ 21 $ 82 $ - $ 103 Note: The obligation- ,deadline for 2nd Cycle ,STP/CMAQ is September 30, 2002 for all non-operation projects. Therefore, funding requests should be constrained to FY 00/01 and 01/02 for all non-operation projects. Sou CIP CIP Check %Match 11.44% ~ rnor rrvgrarnrm Existing TIP ID Number: Amount I Source Total Prior Programming Total Project Cost including this Request $ - $ 900 STP/CMAQ Program Guidance FY 2000/01 - 2002/03 ATTACHMENT D-3 STP/CMAQ Application Milestones and Map Nrolect. Milestones Use Federal fiscal years (October 1 -September 30). Enter NIA if the task is not applicable to the project. Milestone FY Quarter Field Review 00/01 1st Environmental Certification 00/01 1st Right of Way Certification 00/01 2nd PS&E Complete 00/01 4th Construction E-76 form 01J02 1st Ready to Advertise ~ 0102 1st Project Completion (open for use) 01/02 4th 1st Qtr = Oct 1 -Dec 31 2nd Qtr =Jan 1 -March 31 3rd Qtr =April 1 -June 30 4th Qtr = Jul 1 -Sept 30 for 2nd Cycle STP/CMAQ is iSeptember 30, 2002 for all non- operation projects. Therefore, all milestones prior to and including "Construction E-76 form" should occur by the 4th quarter of federal FY 2002. Project Maps Please attach two maps. 1) Show the project location within the county or region; and 2) Show aclose-up of the project boundaries and connections to existing facilities. STP/CMAQ Program Guidance FY 2000/01 - 2002/03 ATTACHMENT D-4 STP/CMAQ Application Corridor Management Supplement corridor Manaaement Program screening ~nieria Check all screening criteria that apply: Project is eligible for STP or CMAQ under Federal guidelines an~i is consistent with the list of eligible strategies. Project is included in a corridor management plan. Project is consistent with the 1998 RTP. Q Project is on the MTS or significantly benefits the MTS. All project funds, except operating assistance, can be fully obligated by September 30, 2002. Operating assistance can be obligated by September 30, 2003. Project is financially viable and fully funded. The non-federal rcatch is at least 11.5% of the total project cost. Project is well defined, and results in a usable segment. Corridor Management Program Supplemental Intormation Corridor: Santa Clara Subarea North Bay East West ~ North/ Central Oakland Subarea Peninsula/Coastide Richmond Bridge San Frandsrn Subarea Sant Ira ar a I-80 I-580 I-680 North ~ Other Information (check all that apply): ^ Project would purchase new transit vehicles. (Go to **.) ^ Project would provide operating assistance for a transit service, trafflc~transit management or traveler information center/system. (Go to **.) ** Please explain how the associated service is a corridor management strategy. Reference corridor management objectives. ** Ple #5, #13, #15, #17, #18, and #21 3se cite policy document demonstrating financial capacity to operate the service. FY 2000/01 - 2002/03 A-rrAC:riM~N r u-~ STP/CMAQ Application Rehabilitation Supplement Kenabliitatlon Proaram 5creening ~rrcerta Check all screening criteria that apply: ^ Project is eligible for STP or CMAQ under Federal guidelines and is consistent with the list of eligible strategies. ^ Project Is in an adopted regional local plan. ^ Project is consistent with the 1998 RTP. ^ Project funds can be fully obligated by September 30, 2002. ^ Project is financially viable and fully funded. The non-federal match Is at least 11.5% of the total project cost ^ Project is well defined, and results in a usable segment ^ If a streets and roads project, the sponsoring agency has a certified Pavement Management System. ^ Project meets rehabilitation standards (please check appropriate standard below): ^ Roadway rehabilitation projects have a PCI of 60 or less. ^ Eligible preventive maintenance projects have a PCI of 85 or less. ^ Transit projects use/age consistent with FTA regulatlons. Rehabilitation Program Supplemental Information Project Type: Transit ~ Roadwa Project Tier: Roadway Transit Tier 1-MTS Pavement ~ Tier 2 -Non-MTS Pavement Tier 3 -MTS Non-Pavement Tier 4 -Non-MTS Non-Pavement ~ MTS = Metropolitan~Transportation System. Non-MTS must be federal aid eligible - inGudes road-ways Gassified above that of rural minor collector or urban local. Tier 1-Safety Tier 1- ADA Tier 1-Maintenance Fadlities and Heavy Equipment Tier 2 -Stations Tier 2 -Shelters Tier 2 -Station Parking Tier 2 - Intermodal Facilities Tier 3 -Non-revenue Vehicles Tier 3 -Office equipment Percentage of Project Cost for Amenities (for Roadway Projects Only) Ges InGude bike lanes, signalization, tum poGCets, transit pwi-outs, siaewaix ramps, gu amenities are greater than 20% of the total project cost are considered non-pavement ^ If a local streets and roads project, the project is also aitical for transit vehicles and/or bicycles and pedesMans. Request for Exception fo General Rehabilitation Po1/cy Check all that apply: ^ Project involves expansion to the existing transportation system. ^ The sponsor has confirmed with the County CMA that all transportation maintenance and rehabilitation needs have been met within the STP/CMAQ Program Guidance FY 2000/01 - 2002/03 ATTACHMENT D-6 STP/CMAQ Application Multi-County/Region~31 Transit Supplement Multi-County Regional Transit Program Screening t:.riteria Check all screening criteria that apply: ^ Project is eligible for STP or CMAQ under Federal regulations and is ronsistent with the list of eligible sbategies. ^ Project is In an adopted regional/local plan. ^ Project Is consistent with the 1998 RTP. ^ Project funds can be fully obligated by September 30, 2002. ^ Project is financially viable and fully funded. The non-federal match is at least 11.5% of the total project mst ^ Project Is well defined, and results in a usable segment. Multi-County/Regional Transit Program Supplemenital Information Regional/Non-Regional• ~ Note: Project is regional if it meeets conditions 1 and 2 below. Regional ~on-Regional Project Tier: Regional Nan - A'egional Tier 1 -Safety . Tier 2 -Safety ~ Tier 1 -ADA Tier 2 -ADA Tier 1 -Maintenance Fadlities and Heavy Equipment Tier 2 -Maintenance Fadlities and Heavy Equipment Tier 1 -Stations Tier 2 -Stations Tier 1 -Shelters . Tier 2 -Shelters '~' Check all conditions that apply: ~ • ^ Fifty percent of project: benefidaries lie outside of the county in which project is located. (For multi~ounty system-wide proiecfs, fhis requirement need only be satisfied for one constituent county. location of hoardings may be used if reside~ace is not available.) Z• ^ The project: meets one of the following thresholds of interregional travel volumes (check all that apply): ^ A minimum of three (3) countles must each contribute at least 10% of trips on the fadlity; or ^.The fadlity must handle over 10% of file region's transit trips (10% of 1.236 million trips = 124,000 trips). 3• ^ The sponsor believes the project should be dassifled as regional based on its key Importance to a major corridor, as Identified in the RTP. Request for Exception to General Multi-County/Regional Transff Policy Check all that apply: ^ Project: Involves expansion to the existing transportation system. ^ The sponsor has confirmed that all transit maintenance and rehabilitation needs have been met within the subject urbanized area. STP/CMAQ Program Guidance FY 2000/01 - 2002/03 ATTACHMENT D-7 e Advanced Traffic Management Systems rroject ,~~ . ;: t'~; P O usaiot .. 3 !!~ t ~~ ~ LOS '~ ~ F .,~-~*~y l ~~ ~. IN 1 260 ^~`i CURER jJ~'G?~ C 47/UN SA ~ HWY 1T ~'~~ ~, C ~ .~~ ~~~~~ ~~ >~ro ,ya F ~._ -_ ti v '~+a' '~ H1^!1'85 ~ '' i}5~'x~ ~I MONT ~ + u~ . ~~ ~ - ., J' ~ LOSIGATOS W ~ ~ ~„ ~ ~ ~ ~ ~' „~ y .-~~~~~ Y ~r. ~ ~~. ~ \~ '~~~ `.~. MORGAtJ HIL ;~ us tot ~~~ i ~ 4~, ~ti ~~ ~ ~ ~ ~'. `•~ liwv t sz _~r ~ "t F ~ • GILROY ~~~'~ a~1~r ~~~. ~~ j ~~~ r '.~~ TT ~ t-• 1\~-~ ~1,. t ~~~ ~. f__ ; f/ ~' i ~~ ~ '1 SOUrCE:: M I L 1 yytl/t I AK 09/15/98 Transportation Systems Operations Task Force Project Information Form Project Title: Silicon Valley Smart Corridor Link - De Anza Boulevard Please indicate if this is a System Reliability/Utilization or Safety/Security project by checking one of the following boxes: X System Reliability/Utilization ^ Safety/Security Please include statements in the "Description" section below that address the following: • For System ReliabiliTy/Utilization projects, the description should address how the project meets freight and passenger criteria, guidelines for estimating reliability/utilization impact and priority MTS management strategies (Tables 1 and 2 of the attached Draft Scoring Criteria). • For Safety/Security projects, the description should address how the project meets guidelines for estimating safety (Table 3 of the Draft Scoring Criteria). • For Bonus Point consideration include information on how your project addresses the following: (refer to page 6,7,8 of draft MTC Screening Criteria) 1. Benefits to multi-modal system 2. Promotes deployment of ITS~technologies 3. Addresses TCMs Description: Project is an expansion of the Silicon Valley Smart Corridor Project in the West Valley in Cupertino with San Jose on De Anna Boulevard to monitor traffic flows and detect incidents for real time management. De Anza Boulevard is an eight-lane MTS regional arterial and CMP principal arterial, which carries 52,000 vehicles per day. It will extend from Homestead Road to Prospect Road with an extension on Wolfe Road, a six-lane MTS regional arterial and CMP principal arterial, from Interstate Route 280 to Homestead Road. Project will provide cooperative interagency management of De Anza Boulevazd. Industrial and commercial corridors aze major activity centers. This Project will follow the Stevens Creek Boulevard phase. Project will: install surveillance equipment (video traffic detection systems) at two interchanges at Interstate Route 280 and State Route 85 (four CMP intersections) and another three CMP intersections on De Anza Boulevard (at Homestead Road, Bollinger Road, and Prospect Road) and one General Plan intersection on Wolfe Road (at Homestead Road); install fiber optics cable from Cupertino Traffic Operations Center to linkup with Silicon Valley Smart Corridor; install "smart" traffic data collection stations; install system detectors; and retime traffic signals on De Anza Boulevazd and Wolfe Road. City is currently implementing an Advanced Fill out this form for each project to be considered for the first cycle ofTEA-2125% funding, with a project obligation date of September 30, 2001. 09/15/98 Traffic Management System for our four arterials. Project will improve traffic movements in the Interstate Route 280 and State Route 85 corridors with De Anza Boulevard. Project benefits include time savings and better levels of service on freeway and arterial corridors. It will provide inter;~gency signal coordination/communication inter-ties with data exchange network. Project will improve freight rr~ovements on City truck route on De Anza Boulevard. It will improve system reliability/utilization by the use of traffic operation surveillance quid priority arterial management strategies for signals, including retime/fi.ne tune arteriaUnetwork plans/strategies to reflect current traffic patterns, install "smart" traffic data collection stations, provide interagency ;signal coordination/communication inter- ties, and establish interagency operating agreements. Cupertino is seeking $796,50(1 in 25% Program funds from MTC for Project. Cupertino will implement the Project with three partners, City of San Jose, City of Sunnyvale, and Caltra:zs. Project will significantly benefit freight movements on City truck routes and SCVTA bus services on grid bus routes in the CMP Transit Network on both De Anza Boulevard and Wolfe Road. The Project will promote deployment of ITS technologies for system management by us~~ of traffic signal control with traffic surveillance systems and traffic management center with Silicon Valley Smart Corridor plus incident management by detection. Project will implement Federal and State transportation control measures in signal timing along De Anna Boulevard and Wolfe Road. Lead Agency: City of Cupertino Co-sponsor(s): City of San Jose, City of Sunnyvale, Caltrans TEA-21 25% Funding Request $796,500 Total Project Cost Estimate: $900,000 Fill out this form for each project to be considered for the first cycle of TEA-2125% funding, with a project obligation date of ~~eptember 30, 2001. Tech/Knowledge, Inc. Voice and Information Technology Consultants October 23, 2000 Mr. Kevin G. Aguigui, PE Senior Transportation Systems Engineer DKS Associates 1956 Webster Street Suite 300 Oakland, California 94612 Dear Mr. Aguigui: Pursuant to our engagement of September 8, 2000, we are pleased to present our study and recommendations regazding potential wireless transmission design options for a CCTV system for the City of Cupertino, California. Intent of Study To identify potential system designs for a network of CCTV cameras to monitor traffic conditions in the City of Cupertino, California. This monitoring is to occur in real time, and should provide ahigh-quality, full-motion picture from the intersection under observation to the City's Traffic Operations Center located at City Hall. Potential Design Alternatives Considered Conventional Point-To-Point Analog Video With this option, a single microwave radio carrying a video signal (with a return subchannel for camera control information) would be located at each intersection, and aimed at a common hub site. The receiving end would feed down into the Traffic Operations Center (TOC). Analog video would be demodulated from each location, and viewed through conventional video display, monitoring and recording equipment. This option is unsuited for the city. The most basic reason is physical. No line of sight exists from most of the locations to any appropriate central point. There is no large tower (nor is it practical to construct one) in the City Hall area to accommodate the required 17 receiving antennas. City Hall is aloes-profile building, and aesthetic constraints will probably render the installation of a large number of even 9" dish antennas at substantial elevation infeasible. These same physical factors complicate the ability of any traditional hub-and-spoke architecture to function in Cupertino, regardless of the nature of the transmission, digital or analog. 200 E. Del Mar Boulevard, Suite 300, Pasadena, California 91105 • (626j 844-1000 • (626) 844-1001 Fax Combination Chain/Hub-And-Spoke Di ital Network Given the poor line-of--sight conditions that exist throughout the city for a network with such broad coverage, we believe the only feasible option is a hybrid design -- one that incorporates elements of both a convention~cl hub-and-spoke architecture and a so-called "daisy chain" configuration, -where sites conununicate in a linear fashion from one to the next. In order to implement any wireless option, it will be necessary to hub the network at a point other than City Hall. The City Hall cannot serve as an appropriate hub site because of its low height. We believe the installatio» of the 200-foot tower that would be needed would not be well received in the community. Fortunately, there exists a large office complex adjacent to City Hall that appears to be among the tallest buildings in town. This complex would make an ideal hub site for the network. However, even with the height that would be gained by hubbing from this location, we do not have adequate line- of-sight to all points. Thus, we propose that the network would communicate from the office tower to 6 locations that do have good line-of-sight. TF~ose intersections would relay down the street to the next monitored intersection, and then to the next, and so on, since the intersections are, for the most part, capable of seeing each other. There are important exceptions to this case, which we will discuss in detail later. Discussion of Recommended Design In order for us to implement the envisioned design concept, it will be necessary for us to use digital video transmission methods, rather than conventional analog methods. No radio that could meet the size requirements for this project can transmit more than a single analog video channel. Low-cost equipment exists that will encode an analog video signal so that it can be transmitted on a standard local area network, using Internet Protocol (IP), while maintaining high picture quality. This equipment, as we would use it in this network, would provide an SVHS-quality picture while using only using about one-fourth of a standard 10 Mb/S Ethernet. Our design would place no more than four cameras on a single circuit, permitting all cameras to be monitored simultaneously at the TOC. These devices, called Camera Servers, also provide: the interface to the integrated dome/camera package to control pan, tilt and zoom operation. In essence, we recommend the implementati~~n of a wide-area network with six 10 Mb/S circuits hubbed at the office tower. These would be switched at the office tower into a single 100 Mb/S circuit that would be transmitted on a 5.8 GHz unlicensed radio from the office tower to City Hall. -~!- Tech/Knowledge, Inc. This network would be routed around the TOC as required, and could, in fact, be made readily accessible to any authorized user on the City's internal LA.N, if the City so desired. The camera feeds could even be made available to the public through the Internet, again, if desired. Viewing in the TOC, as at any other authorized location, would be from existing PCs located in the Center. Camera control and pan, tilt and zoom functions would also be controlled from the same desktop workstations. We would recommend the use of licensed 23GHz microwave frequencies for the majority of the links to minimize the risk of interference from other operations. In our design, only one link, the link between City Hall and the Office Towers, is unlicensed. This is because the path length between the two sites is so short and has a strong elevation change that interference should not be an issue. Also, the Federal Communications Commission does not permit bandwidths sufficient to transmit all of the needed data in the short-range licensed bands. Thus, we have little other choice than to use this type of radio for this one high-bandwidth link. Some camera locations are sufficiently close together that instead of connecting them with their own radio, we would combine locations to reduce expense. For example, at locations 2 and 20, we would avail ourselves of the in-place twisted pair cable (where possible) and baluns to convert and send the video signal the short distance in question. A balun is a simple, low-cost transformer-type device to convert from a balanced transmission line to an unbalanced line (thus, balun). Video would require one pair. The camera control and PTZ signals would be sent in the native RS-485 used by the camera and the camera server. Operation up to 4000 cable feet is possible with this mode of connection. As previously mentioned, we do have one substantial area of complication in implementing this design. Wolfe Road, from Homestead to Vallco Parkway, is heavily tree-lined, and reliable line of sight does not exist. Further, the Vallco Mall, built over Wolfe Road, blocks signals aimed north on Wolfe from the corner of Wolfe and Steven Creek, which has the needed line-of--sight to the office tower hub point. We see two possibilities for communicating with these three impacted locations. First, direct cabling, preferably by fiber optic cabling, may be possible to these sites through existing city-owned conduit. Alternatively, it may be possible to use lower-frequency radios that operate in unlicensed bands that are not as readily impacted by foliage to "burn through" (in the figurative sense only, of course) the trees with proper antennas. It would still be necessary to place a repeater of some form on the roof of the Vallco Mall to "bend" the signal over that structure, however. This would be a very simple device that could be placed on the roof, and solar powered, without any direct physical connection to the building whatsoever. -3- Tech/Knowledge, Inc. For purposes of this report, we have assumE;d the direct cable method is likely to be the more expensive option, and have chosen it for our budgetary pricing. It would be necessary to field-test prior to selecting the other option, which is beyond the scope of this study. Assumptions We have made certain assumptions in prep~-ring the design recommended in this report. Many of them are key to the success of the project. If any of these are invalid, complications of varying levels of impact will be incurred. Space We assume that sufficient space is available in each signal cabinet to accommodate a "wall wart" 24 VAC power supply, the 1" X 4" X 6" Video Server, and the 3.5"X 17" X 9.5" microwave indoor unit. Some sites will require two microwave indoor units. The integrated antenna/RF unit will be mounted atop the signal pole. Power We assume sufficient 110 VAC power, not ro exceed 2 A, will be available at each site, and that a dedicated 110V, 15 A circuit will tie available at the office complex. Availability of Communications Site We assume the City will be able to conclude: a satisfactory agreement with the owner of the Twin Towers Office Complex for the use of their building(s) as a communications site. It should be noted that communications equipment of some form is likely already installed in the building, as antennas were ob:~erved on the roof. Following this section of our report are listings of the locations considered, a network diagram, a detailed equipment listing per site, and a budgetary estimate of costs. If the City wishes to discuss the issues further, if further testing is desired, or if we may be of any further service, we are at your disposal. ]may be contacted at (800) 818-8324. Yours Very Truly, Timothy V. Peters President -4- Tech/Knowledge, Inc. City of Cupertino Recommended Network Topology CCTV Traffic Monitoring Network ptic ly Hall - i.8 GHz ~dio) -5- Tech/Knowledge, Inc. Locations Considered (Location Numbers Taken from Map Supplied by DKS Associates) Loc. No. Name Latitude Lon itude 2 Stevens Creek Blvd. & SR 85(V~~) 37° 19.38' 122° 03.08' 4 Stevens Creek Blvd. & Stellin l(Zd. 37° 19.38' 122° 02.52' 7 Stevens Creek Blvd. & Blane ~-ve. 37° 19.39' 122° 01.40' 10 Stevens Creek Blvd. & Wolfe R~3. 37° 19.39' 122° 00.87' 20 Stevens Creek Blvd. & SR 85(E;) 37° 19.38' 122° 02.95' 21 De Anza Blvd. & Homestead Rcl. 37° 20.24' 122° 01.93' 22 De Anza Blvd. & I-280 (N) 37° 20.10' 122° 01.93' 23 De Anza Blvd. & I-280 (S) 37° 20.01' 122° 01.93' 26 De Anza Blvd. & Stevens Creek Blvd. 37° 19.38' 122° 01.93' 27 De Anza Blvd. & Rodri ues Ave;. 37° 19.18' 122° 01.93' 29 De Anza Blvd. & Bollin er Rd. 37° 18.76' 122° 01.92' 32 De Anza Blvd. & SR 85 (N) 37° 18.08 122° 01.92' 33 De Anza Blvd. & SR 85 (S) 37° 18.04 122° 01.92' 35 De Anza Blvd. & Pros ect Rd. 37° 17.63' 122° 01.92' 41 Wolfe Rd. & Homestead Rd. 37° 20.26' 122° 00.87 43 Wolfe Rd. & I-280 (N) 37° 19.94' 122° 00.87' 44 Wolfe Rd. & I-280 (S) 37° 19.77' 122° 00.87' None Twin Towers Office Buildin Com lex 37° 19.27' 122° 01.81' Positions taken by GPS without differential correction. -6- Tech/Knowledge, Inc. Equipment Reuuired Per Site Loc. No. Name 2 Stevens Creek Blvd. & SR 85(W) 4 Stevens Creek Blvd. & Stellin Rd. 7 Stevens Creek Blvd. & Blane Ave. 10 Stevens Creek Blvd. & Wolfe Rd. 20 Stevens Creek Blvd. & SR 85(E) 21 De Anza Blvd. & Homestead Rd. 22 De Anza Blvd. & I-280 (N 23 De Anza Blvd. & I-280 (S) 26 De Anza Blvd. & Stevens Creek Blvd. 27 De Anza Blvd. & Rodri ues Ave. 29 De Anza Blvd. & Bollin er Rd. 32 De Anza Blvd. & SR 85 (N) 33 De Anza Blvd. & SR 85 (S) 35 De Anza Blvd. & Pros ect Rd. 41 Wolfe Rd. & Homestead Rd. 43 Wolfe Rd. & I-280 (N) 44 Wolfe Rd. & I-280 (S) None Cit Hall Traffic O erations Center None Twin Towers Office Buildin Com lex Location 2 1 Pelco Spectra IISDSBC-PG-EO Integrated Camera/Dome System 1 24 VAC Power Supply No transmission equipment - Fed by wire from Location 20 Location 4 1 Pelco Spectra IISDSBC-PG-EO Integrated Camera/Dome System 1 24 VAC Power Supply 2 ea. Southwest Microwave 1100-LAN-FD 23 GHz Microwave Radios 1 ea. AXIS 2401 Camera Server 1 ea. Netgeaz DS 104 Ethernet Hub Location 7 1 Pelco Spectra II SD5BC-PG-EO Integrated Camera/Dome System 1 24 VAC Power Supply 1 ea. Southwest Microwave 1100-LAN-FD 23 GHz Microwave Radios 1 ea. AXIS 2401 Camera Server 1 ea. Netgear DS 104 Ethernet Hub -7- Tech/Knowledge, Inc. Location 10 1 Pelco Spectra IISDSBC-PG-EO Integrated Camera/Dome System 1 24 VAC Power Supply 1 ea. Southwest Microwave 1100-LAN-FD :'.3 GHz Microwave Radios 4 ea. AXIS 2401 Camera Server 1 ea. Netgear DS 10$ Ethernet Hub Location 20 1 Pelco Spectra IISDSBC-PG-EO Integrated! Camera/Dome System 1 24 VAC Power Supply 1 ea. Southwest Microwave 1100-LAN-FD 23 GHz Microwave Radio 2 ea. AXIS 2401 Camera Servers 1 ea. Netgear DS 104 Ethernet Hub Location 21 1 Pelco Spectra IISDSBC-PG-EO Integrated Camera/Dome System 1 24 VAC Power Supply No transmission equipment -Fed by wire from Location 23 Location 22 1 Pelco Spectra IISDSBC-PG-EO Integrated Camera/Dome System 1 24 VAC Power Supply No transmission equipment -Fed by wire from Location 23 Location 23 1 Pelco Spectra IISDSBC-PG-EO Integrated Camera/Dome System 1 24 VAC Power Supply 1 ea. Southwest Microwave 1100-LAN-FD 23 GHz Microwave Radio 3 ea. AXIS 2401 Camera Servers 1 ea. Netgear DS 104 Ethernet Hub Location 26 1 Pelco Spectra IISDSBC-PG-EO Integrated Camera/Dome System 124 VAC Power Supply 2 ea. Southwest Microwave 1100-LAN-FD 2:3 GHz Microwave Radios 1 ea. AXIS 2401 Camera Server 1 ea. Netgear DS 104 Ethernet Hub - 8' Tech/Knowledge, Inc. Location 27 1 Pelco Spectra IISDSBC-PG-EO Integrated Camera/Dome System 1 24 VAC Power Supply 1 ea. Southwest Microwave 1100-LAN-FD 23 GHz Microwave Radio 1 ea. AXIS 2401 Camera Server 1 ea. Netgear DS 104 Ethernet Hub Location 29 1 Pelco Spectra IISDSBC-PG-EO Integrated Camera/Dome System 1 24 VAC Power Supply 2 ea. Southwest Microwave 1100-LAN-FD 23 GHz Microwave Radios 1 ea. AXIS 2401 Camera Server 1 ea. Netgear DS 104 Ethernet Hub Location 32 1 Pelco Spectra IISDSBC-PG-EO Integrated Camera/Dome System 1 24 VAC Power Supply 2 ea. Southwest Microwave 1100-LAN-FD 23 GHz Microwave Radios 2 ea. AXIS 2401 Camera Server 1 ea. Netgear DS 104 Ethernet Hub Location 33 1 Pelco Spectra IISDSBC-PG-EO Integrated Camera/Dome System 1 24 VAC Power Supply No transmission equipment -Fed by wire from Location 32 Location 35 1 Pelco Spectra IISDSBC-PG-EO Integrated Camera/Dome System 1 24 VAC Power Supply 1 ea. Southwest Microwave 1100-LAN-FD 23 GHz Microwave Radio 1 ea. AXIS 2401 Camera Server 1 ea. Netgear DS 104 Ethernet Hub Location 41 1 Pelco Spectra IISDSBC-PG-EO Integrated Camera/Dome System 1 24 VAC Power Supply No transmission equipment -Fed by wire from Location 10 -9- Tech/Knowledge, Inc. Location 43 1 Pelco Spectra IISDSBC-PG-EO Integrated Camera/Dome System 1 24 VAC Power Supply No transmission equipment -Fed by wire from Location 10 Location 44 1 Pelco Spectra IISDSBC-PG-EO Integrated. Camera/Dome System 1 24 VAC Power Supply No transmission equipment -Fed by wire from Location 10 Twin Towers Office Complex Site 6 Southwest Microwave 1100 LAN-FD 23 Gd3z Microwave Radios 1 Wavespan Stratum 100 5.8 GHz Unlicensed 100 Mb/S Radio 1 Netgear FS516 10/100 Switch City Hall TOC 1 Wavespan Stratum 100 5.8 GHz Unlicensed 100 Mb/S Radio 1 Netgear FS516 10/100 Switch -10- Tech/Knowledge, Inc. Project Bud~etary Cost Estimate Equipment 17 Pelco Spectra II Integrated Camera/Dome Systems $2,900.00 $49,300.00 17 24 Volt Power Supplies $100.00 $1,700.00 10 SW Microwave 1100-LAN-FD Radio Systems $15,850.00 $158,850.00 1 Wavespan Spectrum 100 100Mb/S Radio System $43,000.00 $43,000.00 17 Axis 2401 Video Servers $1,350.00 $22,950.00 9 Netgeaz DS 104 Hubs $75.00 $675.00 1 Netgeaz DS108 Hubs $125.00 $125.00 2 NetgeazFS516 Switches $1,062.00 $1,062.00 1 Cabinet for Building Site $1,800.00 1 800.00 TOTAL $279,462.00 Material 50,000 Inter-Facility Cable (ft) $0.20 $10,000.00 Lot Other Miscellaneous 4 000.00 TOTAL $14,000.00 Labor 60 Man-Days @ $1,000/Man-Day 60 000.00 TOTAL $60,000.00 GRAND TOTAL ,~~~ -11- Tech/Knowledge, Inc. OueA Av. Tanlau Av. N - Fineh Av. J2 NbHe Rd. et `r ~ ~ < ~ o~ ` Miller Av. ~ cR m ~ c m Heron Av. Pedmeler Rd. d ~ ~ z m g Padal Av. Blaney Av. i. Blar ey Av. Blaney Av. fJ ~ Vkta Dc ~. ~ Blue Jay . y / ~ y Dr. a $ Torre Av. ~ m z ' ~ De Anxa BNd m 6aratope Sunnyvale Rd. ~ N l 7 N N N a N ~ N N . ~ N pp f'I t7 N ~ M f7 ~ ~ Bandley Dr. ~ Q ~ J~ .g ~ P~ Franco Cl. q ~ ~ i ~ ~ 3 ~ ~ ~F-Oc ~i c ~ C SlelAnp Rd. a Stetlinp Rd. ~ ~ '~ 8 ~, g ¢ '` o Mary Av. N Mary Av. Bubb Rd. N ~y¢d• ~~te~ ~ WY• 0 wrgnt Av. V Maln Dr. Onrpe Av. O J ~ ~ L Ma l e A x n v. V N ~ c C / ~ V N U Foanm Bt. ~ ~ ~ ~ m ~ C U ~? a~ ~ N ii a Q~ ~., .~ V O y y EdaWfLlaed Local Assistance Procedures Manual EXHIBIT 10-I Disadvantaged Business Enterprise Agreement Requirtments DISADVANTAGED BUSINESS ENTERPRISE (DBE) CONSULTANT CONTRACT REQUIREMENTS' Project Location/Identification The provisions of Title 49, Part 23, Code of Federal Regulations (49 CFR 23) and the Local Agency 's adopted DBE Program require that Disadvantaged Business Enterprises (DBEs) have the opportunity to participate in federally-funded, transportation projects. The agency has established a goal of ( ep rcent) DBE participation in this consultant contract. In order to meet these requirements, the following criteria have been established: Participation by Caltrans' certified DBEs as a prime consultant or sub-consultants in this contract or 2. A good faith effort by the prime consultant in trying to secure participation by DBEs prior to award of this contract. Documentation of agood-faith-effort is to be submitted in writing and consists of the following: a) A list of Caltrans' certified DBEs solicited. b) Description of efforts to use the services of available minority community organizations; minority contractor groups; women contractor groups; and local, State, and Federal minority business assistance centers in the recruitment and placement of DBEs including name of contact, date of contact, and information they provided. c) Identification of the portions of the work to be performed by DBEs including type of work and dollar-value. d) Documentation of good-faith negotiations between subcontractors and interested DBEs including names and dollar-values of all bids. ' Include goal as part of the contract announcement & DBE use in contract requirements and negotiations Page 10-47 February 1, 1998 EXHBIT 10-I Local Assistance Procedures Manual Disadvantaged Business Enterprise Agreement Requirtments DISADVANTAGED BUSINESS ENTERPRISE (DBE) CONSULTANT CONTRACT VERIFICATION Project Location/Identification The provisions of Title 49, Part 23, Code of Federal Regulations (49 CFR 23) and the Local Agency 's adopted DBE Program require that Disadvantaged Business Enterprises (DBEs) have the opportunity to participate in federally-funded, transportation projects. The agency has established program goals of ercent) for the (fiscal year). The agency has established a goal of ercent) DBE participation in -this consultant contract. In order to meet these requirements, the following ac;tions have been achieved: 1. ( ercent) DBE participation for this consultant contract has been achieved by participation by Caltrans' certified DBEs as a prime consultant or sub-consultants in this contract. or 2. A good faith effort was made by the agency to solicit participation by DBE prime consultants and by the prime consultant in trying to secure participation by DBEs prior to award of this contract. Documentation of a good faith effort is included in writing and consists of the following: a) A list of Caltrans' certified DBEs solicited. b) Description of efforts to use the services of z.vailable minority community organizations; minority contractor groups; women contract~~r groups; and local, State, and Federal minority business assistance centers in the recruitment and placement of DBEs including name of contact, date of contact, and inform;ition they provided. c) Identification of the portions of the work to Ise performed by DBEs including type of work and dollar-value. d) Documentation of good-faith negotiations between subcontractors and interested DBEs including names and dollar-values of all bids:). Signed Agency DBE Liaison Officer Agency Contract Administrator Page 10-48 February 1,1998 P.O.# CONTRACT AMOUNT $ ACCOUNT NO. AGREEMENT THIS AGREEMENT, made and entered into this day of , 2000, by and between the CITY OF CUPERTINO, a municipal corporation of California, hereinafter referred to as "CITY", and • , a consulting firm with offices at ,hereinafter referred to as "CONSULTANT"; WITNESSETFI: WHEREAS, CITY desires to retain traffic engineering services in conjunction with and WHEREAS, CITY desires to engage CONSULTANT to provide these services by reason of its qualifications and experience for performing such services, and-CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein; NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows: ' 1. DEFII~IITIONS. ~• (a) The word "City" as used in this agreement shall mean and include all the territory lying within the municipal boundaries, of the City of Cupertino, California, as presently existing, plus all territory which may be added thereto during the term of this agreement by annexation or otherwise. (b) The term "City Manager" shall mean the duly appointed City Manager of the City of Cupertino, California, or his designated representative. (c) The term "City Attorney" shall mean the duly appointed City Attorney of the City of Cupertino, California, or his designated representative. (d) The term "City Clerk" shall mean the duly appointed City Clerk of the City of Cupertino, California, or her designated representative. 2. CONSULTANT CONTRACT ADMINISTRATION. (a) Cam. The City Manager shall be representative of CITY for all purposes under this agreement. is hereby designated as the CONTRACT ADMINISTRATOR for the City Manager and shall supervise the progress and execution of this agreement. • (b) Consultant. CONSULTANT shall assign a PROJECT MANAGER to have overall responsibility for the progress and execution of this agreement for CONSULTANT. is hereby designated as the PROJECT MANAGER. Should circumstances or conditions subsequent to the execution of this consultant agreement require a substitute PROJECT MANAGER for any reason, the PROJECT MANAGER designee shall be subject to the prior written acceptance and approval of the CONTRACT ADMINISTRATOR. 3. DESCRIPTION OF WORK. (a) Services to be Furnished., CONSULTANT shall provide all specified services as set forth in the following documents: (1) CONSULTANT`'s " ~~ dated , 2000, attached as Exhibit A. (b) Laws to be Observed. Cc~NSULTANT shall: (1) Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incident to ttie due and lawful prosecution of the services to be performed by CONSULTANT under this agreement. (2) Keep itself fully informed of all existing and future federal, state, and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this agreement, any materials used in CONSULTANT's performance under this agreement, or the conduct of the services under this agreement. (3) At all times, exercise due professional care to observe and comply with, and cause all of its subconsultants and employees„ if any, to observe and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned above; (4) Immediately report to the CONTRACT ADMINISTRATOR in writing any discrepancy or inconsistency it discovers in s~iid laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this agreement. ~. r (c) Release to Reports and Information. Any reports, information, data, or other material given to, or prepared or assembled by CONSULTANT or its subconsultants, if any, under this agreement shall be the property of CITY following final payment to CONSULTANT, and shall not be made available to any individual or organization try CONSULTANT or its subconsultants, if any, under this agreement without the prior written approval of the ,City Manager. (d) Qualifications of CONStLTANT. CONSULTANT represents that it is qualified to furnish the services described under this agreement. 4. TIME OF BEGINNING AND CC)MPLETION. CONSULTANT shall begin work after letter of notification has been sent to the CONSULTANT from the CITY. Work will be completed by 5. PAYMENTS. The basis of payment for the services provided by the CONSULTANT under this agreement shall be on a time and expenses basis iii accordance with the CONSULTANT'S Fee Schedule, attached as Exhibit B. Total expenditures made under this agreement shall not exceed the sum of $ ?age 2 RECORDS RETENTION. The CONSULTANT'S records shall be retained for inspection by the CITY, or their duly authorized representative for three years after final payment to the CONSULTANT. CONTINGENT FEES. Covenant Against Contingent Fees. The CONSULTANT warrants that he/she has not employed or retained any company or person, other than a bona fide employee wocking for the CONSULTANT to solicit or secure this agreement, and that he/she has not paid or agreed to pay any company or person, other than a bona employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon or resulting from the award or formation of this agreement. For breach or violation of this warranty, the CITY shall have the right to annul this agreement without liability, or at its discretion to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 8. DESIGN STANDARDS. The CONSULTANT shall provide services that conform with the appropriate standards for design or other standards for work performance as stipulated as follows: (1) Caltrans' Highway Design Manual (2) Caltrans' Traffic Manual (3) National Transportation Communications for ITS Protocol ~~ (4) National Intelligent Transportation Systems Architecture 9. DOCUMENTS. The CONSULTANT shall document the results of the work to the satisfaction of the CITY and, if applicable, the State and FHWA. This may include preparation of progress and final reports, plans, specifications and estimates, or similar evidence of attainment of the agreement objectives. (a) Ownership of Documents. The tracings, plans, specifications, and maps prepared or obtained under the terms of the agreement be delivered to and become the property of the CITY, and that basic survey notes and sketches, charts, computations, and other data prepared or obtained under such agreement shall be made available, upon request, to the CITY without restriction or limitation on their use except as follows. The.CITY shall hold CONSULTANT harmless against any use of such notes, sketches, drawings, charts, computations or designs for any use other than the specific scope of work covered under this agreement. 10. CHANGES IN WORK. following: All changes and/or extra work shall be performed and paid for in accordance with the (a) Only the City Engineer or City Council may authorize extra and/or changed work. CONSULTANT expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of CONSULTANT to secure the Council's or City Engineer's prior written authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and CONSULTANT thereafter shall be entitled to no compensation whatsoever for performance of such work. Page 3 (b) If the CONSULTANT i;~ of the opinion that any work he has been directed to perform is beyond the scope of this agreement acid constitutes extra work, he shall promptly notify the CITY of the fact. The CITY shall make a detemination as to whether or not such work is, in fact, beyond the scope of this Agreement and constitutes extra work. In the event that the CITY determines that such work does constitute extra work, it shall provide extra compensation to the CONSULTANT on a fair and equitable basis. A supplemental agreement providing for such compensation for extra work shall be negotiated between the CITY and the CONSULTANT. Such supplemental agreement shall be executed by the CONSULTANT and be approved by the necessary CITY officials. (c) In the event CITY determines that such work does not constitute extra work, CONSULTANT shall not be paid extra compensation above that provided herein and if such determination is made by CITY staff, said determination may be appealed to the City Council as long as a written appeal is submitted to the City Manager within five (5) days after the staff s determination is received by the CONSULTANT. Said written appeal shall include a description of each and every ground upon which CONSULTANT challenges the staff's determination. 11. DELAYS AND EXTENSIONS. The CITY shall consider an appropriate extension of time in case of unavoidable delays and for consideration of corresponding warranted' adjustments in payment: In the event that the services called for under this agreement are not completed within the time specified above, the City Manager shall have the option to extend the time for completion. This paragraph does not preclude the recovery of damages for delay by either party. In no event shall CONSULTANT be responsible for delays from causes beyond its reasonable control. 12. TERMINATION OR ABANDONMENT. (a) Risht to Suspend or Ternrinate. Either party may suspend or terminate this agreement for any reason by giving thirty (30) da;~s' written notice. Upon receipt of such notice CONSULTANT shall immediately discontinue his performance under this agreement. The City Manager shall have the authority to suspend this agreement:, wholly or in part, for such period as he deems necessary due to unfavorable conditions or to the failure on the part of the CONSULTANT to perform any provision of this agreement. (b) Payment. Upon such susl~erision or termination, CONSULTANT shall be paid for all services actually rendered to CITY to the date of such suspension or termination; provided, however, if this agreement is suspended or terminated for fault of CONSULTANT, CITY shall be obligated to compensate CONSULTANT only for that portion of CONSULTANT services which are of benefit to CITY. (c) Return of Materials. Upon such suspension or termination, CONSULTANT shall turn over to the City Manager immediately any and all copies of studies, sketches, drawings, computations, and other data, whether or not completed, prepared by CONSULTANT or its subconsultants, if any, or given to CONSULTANT or its subconsultants, if any, in connection with this agreement. Such materials shall become the permanent property of CITY. CONSULTANT, however, shall not be liable for CITY's use of incomplete materials or for CITY's use of complete documents if used for other than the project contemplated by this agreement. r.___ ~ 13. REMEDIES Upon a breach or default of any of the terms or obligations of this Agreement by CONSULTANT, the CITY shall be entitled to exercise all rights and remedies hereby reserved under this agreement or made available under applicable taws. 14. RESPONSIBILITY FOR CLAIMS AND LIABILITY (INDEMNIFICATION). CONSULTANT hereby agrees to indemnify and save harmless CITY, its gfficers, agents, and employees of and from: .~ (a) Any and all damages to or destruction of the property of CITY, its officers, agents, or employees occupied or used by or in the care, custody, or control of CONSULTANT caused by any negligent act, error, or omission of CONSULTANT or any subconsultant under this agreement or of CONSULTANT'S or any subconsultant's employees or agents. (b) Any. and all claims and demands which may be made against CITY, its officers, agents, or employees by reason of any injury to or death of or damage suffered or sustained by any employee or agent of CONSULTANT or any subconsultant under this agreement, to the extent that the above are caused by the negligent acts, errors, or omissions of CONSULTANT, excepting, however, any such claims and demands which are the result of the sole negligence or willful misconduct of CITY, its officers, agents, or employees. (c) Any and all penalties imposed or damages sought on account of the violation of any law or regulation or of any term or condition of any permit by CONSULTANT to the extent that the above are caused by the negligent acts, errors, or omissions of CONSULTANT. (d) The CONSULTANT is not responsible for the accuracy of data from any other sources or from conclusions reached as a result of utilizing information supplied by third persons. (e) The CITY agrees to provide legal defense to challenges of the adequacy and completeness of the services provided. The CONSULT~INT shall assist the CITY in responding to such challenges. If it is subsequently ruled by a court of jurisdiction that errors of facts, procedures, or scope have occurred and that these errors and/or omissions were the result of the CONSULTANT'S own negligent professional services, then the CONSULTANT shall be responsible for providing whatever remedies may be required to make the analysis adequate and complete. 15. GENERAL COMPLIANCE WITH LAWS AND WAGE RATES. The CONSULTANT shall comply with all Federal, State, and local laws and ordinances applicable to the work. This includes compliance with prevailing wage rates and their payment in accordance with California Labor Code, Section 1775. (a) Subconsultants. Assignment and Transfer. The subcontracting, assignment or transfer of any of the work, except as otherwise provided for in the executed agreement, is prohibited. All contracts shall provide that subcontracts exceeding $25,000 in cost shall contain all required provisions of the prime contract. (1) Assignment. Both parties shall give their personal attention to the faithful performance of this agreement and shall not assign, transfer, convey, or otherwise dispose of this agreement or any right, title, or interest in or to the same or any part thereof without the prior written consent of the other party, and then only subject to such terms and conditions as the other party may require. A consent to one assignment shall not be deemed to be a consent to any subsequent assignment. Page S Any assignment without such approval shall be void, and, at the option of the other party, shall terminate this agreement and any license or privilege granted herein. This agreement and any interest herein shall not be assignable by operation of law without the prior written consent of the other party. (2) subconsultants; .Employees. CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services of CONSULTANT hereunder. No subconsultant of CONSULTANT will be recognized by CITY as such; rather, all subconsultants are deemed to be employees of CONSULTANT, and it agrees to be responsible for their performance. CONSULTANT shall give its personal attention ~`o the fulfillment of the provisions of this agreement by all of its employees and subconsultants, if any, and shall keep the work under its control. If any employee or subconsulta.nt of CONSULTANT fails or refuses to carry out the provisions of this agreement or appears to be incompetent or to act in a disorderly or improper manner, he shall be discharged immediately from the work under this agreement on demand of the CONTRACT ADMINISTRATOR. (a) Consultant's Endorsement on Plans, Specifications. & Estimates/Other Data. The responsible CONSULTANT/engineer shall sign all plans, specifications, estimates, and engineering data furnished by him/her and where appropriate, indicated his/her registration number. 16. INSPECTION. CONSULTANT shall furnish CI"CY with every reasonable opportunity for CITY to ascertain that the services of CONSULTANT are being performed in accordance with the requirements and intentions of this agreement. All work done ~md all materials furnished, if any, shall be subject to the CONTRACT ADMINISTRATOR'S inspection acid approval. The inspection of such work shall not relieve CONSULTANT of any of its obligations to fulfill its agreement as prescribed. ~r. 17. ~ INDEPENDENT JUDGMENT. Failure of CITY to agree with CCINSULTANT's independent findings, conclusions, or recommendations, if the same are called for under this agreement, on the basis of difference in matters of judgment shall not be construed as a failure on the; part Qf CONSULTANT to meet the requirements of this agreement. 18. NOTICES. All notices hereunder shall be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: TO CITY: Contract Administrator City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 TO CONSULTANT: l~oRO ~ 19. INTEREST OF CONSULTANT. z CONSULTANT covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. CONSULTANT further covenants that, in the performance of this agreement, no subconsultant or person having such an interest shall be employed. CONSULTANT certifies that no one who has or will have any financial interest under this agreement is an officer or employee of CITY. It is expressly agreed that, in the performance of the services hereunder, CONSULTANT shall at all times be deemed an independent contractor and not an agent or employee of CITY. 20. INSURANCE. ` CONSULTANT, at its sole cost and expense, shall obtain and maintain in full force and effect throughout the entire term of this agreement, the insurance coverage of at least an "A" rating as determined in accordance with the Best's Guide Rating, and class VII in financial rating, insuring not only CONSULTANT, but also (with the exception of workers' compensation and employer's liability insurance), CITY, its officers, agents, and employees, and each of them with respect to activities and services performed by CONSULTANT for or on behalf of CITY under the provisions of this agreement. Certificates of such insurance, on the forms provided by CITY, shall be filed with CITY concurrently with the execution of this agreement attached as Exhibit E-1 to E-7. With the exception of professional liability insurance, said certificates shall be subject to the approval of the City Attorney and shall contain an endorsement stating that said insurance is primary coverage, and will not be canceled or altered by the insurer except after filing with the City Clerk thirty (30) days written notice of such) cancellation or alteration, and that the City of Cupertino is named as an additional insured. Current certificates of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. , 21. WORKERS' COMPENSATION. CONSULTANT certifies that it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Labor Code, and it certifies that it will comply with such provisions before commencing the performance of the work of this agreement. 22. 'AGREEMENT BINDING. The terms, covenants, and conditions of this agreement shall apply to, and shall bind the heirs, successors, executors, administrators, assigns, and subconsultants of both parties. 23. WAIVERS. The waiver by either party of any breach or violation of any term, covenant, or condition of this agreement or any provision, ordinance, or law shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, or law of or any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this agreement or of any applicable law or ordinance. 24. COSTS AND ATTORNEY'S FiEES. The prevailing party in any action brought to enforce the terms of this agreement or arising out of this agreerrEent may recover i~s reasonable costs and attorney's fees expended in connection with such an action from the other p<<rty. 25. NONDISCRIMINATION. No discrimination shall be made in the employment of persons under this agreement because of the race, color, national origin, ance~~try, religion, or sex of such person. If CONSULTANT is found in violation of the nondiscrimination provisions of the State of California Fair Employment Practices Act or similar provisions of federal law or executive order in the performance of this agreement, it shall thf:reby be found in material breach of this agreement. Thereupon, CITY shall have the power to cancel or suspend this agreement, in whole or in part, or to deduct from the amount payable to CONSULTANT the sum of Twenty-five Dollars ($25) for each person for each calendar day during which said person was discriminated against, as damages for said breach of contract, or both. .Only a finding of the State of California Fair Employment Practices Commission or the equivalent federal agency or officer shall constitute evidence of a violation of contract under this paragraph. . If CONSULTANT is found in violation of the nondiscrimination provisions of this agreement or the applicable affirmative action guidelines pertaining to this agreement, CONSULTANT shall be found in material breach of this agreement. Thereupon, CITY shall have the power to cancel or suspend this agreement, in whole or in part, or to deduct from the amount payable to CONSULTANT the sum of Two Hundred Fifty Dollars ($250) For each calendar day during which CONSULTANT is found to have been in such noncompliance as damages for said breach of contract, or both. 26. AGREEMENT CONTAINS ALJ!, UNDERSTANDINGS. This document represents the ~:ntire ,and integrated agreement between CITY and CONSULTANT and supersedes all prior negoti~itions, representation, or agreements, either written or oral. This document may be amended only by written instrument, signed by both CITY and CONSULTANT. All provisions of this agreerent are expressly made conditions. This agreement shall be governed by the laws of the State of California. Page 8 IN WITNESS WHEREOF, CITY and CONSULTANT have executed this agreement the day and year first written above. ATTEST: CITY OF CUPERTINO City Clerk Mayor APPROVED A5 TO FORM: City Attorney Name & Title Mailing Address: Telephone: ,. r. Social Security Number or Tax Identification Number Local Assistance Procedures Manual EXHIBIT 10-F Certification of Consultant, Commissions & Fees CERTIFICATION OF CONSULTANT I HEREBY CERTIFY that I am the representative of the firm of expressly stated, neither I nor the above firm that I represent have: and duly authorized whose address is ,and that, except as hereby (a) employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely forme or the above consultant) to solicit or secure this agreement; nor (b) agreed, as an express or implied conditi~~n for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out the agreement; nor (c) paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working . solely for me or the above consultant) any fete, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this agreement. I acknowledge that this Certificate is to be made available to the California Department of Transportation (Caltrans) in connection with this agreement involving participation of Federal-aid Highway funds, and is subject to applicable State and Federal laws, both criminal and civil. (Date) (Signature) Page 10-41 February 1, 1998 Local Assistance Procedures Manual EXHIBIT 10-G Certification of Local Agency, Fees CERTIFICATION OF LOCAL AGENCY I HEREBY CERTIFY that I am the of the (local agency) ,and that the consulting firm of or its representative has not been required (except as herein expressly stated), directly or indirectly, as an express or implied condition in connection with obtaining or carrying out this Agreement to: (a) employ, retain, agree to employ or retain, any firm or person; or (b) pay or agree to pay, to any firm, person or organization, any fee, contribution, donation, or consideration of any kind. I acknowledge that this Certificate is to be made available to the California Department of Transportation (Caltrans) in connection with this Agreement involving participation of Federal-aid Highway funds, and is subject to applicable State and Federal laws, both criminal and civil. (Date) (Signature) Page 10-43 February 1, 1998 Local Assistance Procedures Manual EXHIBIT 10-H Sample Cost Proposal SAMPLE CIJST PROPOSAL Date: Project Identification/Location Consultant Name LABOR Hours Rate Total Project Director Senior Engineer Staff Engineer Traffic Technician Clerical Total Labor $ INDIRECT COSTS (Overhead) Overhead Rate Total Overhead $ DIRECT COSTS Quanti ~Jnit cost Total Equipment Supplies Others Total Direct Costs $ FEE (profit) g TOTAL COST $ * The listing covers all classifications to be assigned to the project. It is recommended that the listing be by name as well as classification. Page 10-45 February 1, 1998 INSURANCE FORMS INSTRUCTIONS FOR ITEMS 3, 4, 5 AND 6, THE FORMS PROVIDED BY THE CITY OF CUPERTINO MUST BE USED. FORMS OTHER THAN THESE WILL NOT BE ACCEPTED. ALL DOCUMENTS MUST BE ORIGINALS -SUBMIT IN TRIPLICATE 1. Insurance Agreement - Must be signed by Contractor. 2. Certificate of Insurance to the City of Cupertino -must be completed by the insurance agent or must provide a certificate on the company's form. They must contain the same information. 3. Endorsement of Primary Insurance -must be signed by the' •insurance agent for general liability and automobile liability only. 4. Additional insured endorsement -must be signed by the insurance agent for general liability and automobile liability only. 5. Comprehensive general liability/commercial general liability endorsement of aggregate limits of insurance per project -must be signed by the insurance agent for general liability only. 6. Waiver of subrogation endorsement worker's compensation insurance -must be signed by the insurance agent for worker's compensation only. 7. Notice of policy cancellation endorsement -must be signed by the insurance agent or must be on the company's certificate of insurance form for all insurances. Insurance Instructions -Page 1 OF 1 CUPEI~TINO INSURANCE AGREEMENT A. Contractor is aware of the provisions of Section 3700 of the Labor Code, which requires every. employer to be insured against liability for worker's compensation or undertake self- insurance in accordance with the provisions of that Code, and will comply with such provisions before commencing the performance of the work of this Contract. B. Contractor and all subcontractors will carry worker's compensation insurance for the protection of its employees during the progre;~s of the work. The insurer shall waive its rights of subrogation against the City, the City's officers, agents and employees and shall issue an endorsement to the. policy evidencing same. C. Contractor shall carry at all timer, on all operations hereunder, commercial or comprehensive general liability insurance, a~rtomobile liability insurance and builder's all risk insurance. All insurance coverage shall be in amounts required by the City and shall be evidenced by the issuance of a certificate in a form prescribed by the City and shall be underwritten by insurance companies satisf~ictory to the City for all operations, sub-contract work, contractual obligations, product or completed operations, all owned vehicles and non- , owned vehicles. Said insurance coverage obtained by the Contractor, excepting worker's compensation. coverage, shall name the Cite, its engineer, and each of its directors, officers, agents and employees, as determined by tike City, as additional insureds on said policies. Insurers must be licensed to do business in tree State of California. The Insurers must also have an "A" policyholder's rating and a financial rating of at least Class VII in accordance with the current Best's Guide Rating. D. Before Contractor performs any work at, or prepares or delivers materials to, the site of construction, Contractor shall furnish cerl:ificates of insurance evidencing the foregoing insurance coverages and such certificates sr:~all provide the name and policy number of each carrier and policy and that the insurance is in force and will not be canceled or modified without thirty (30) days written notice to the City. Contractor shall maintain all of the foregoing insurance coverages in force until the work under this Contract is fully completed. The requirement for carrying the foregoing insurance shall not derogate from the provisions for indemnification of the City by Contractor under this Contract and for the duration of the'. warranty period. Notwithstanding nor diminishing the obligations of Contractor with respect to the foregoing, Contractor shall maintain in fial force and effect during the life of this Contract, the following insurance in amounts not less trian the amounts specified and issued by a company admitted in California and having a Best's Guide Rating of A, Class VII or better. Worker's Compensation Liability Iii accordance with the Worker's Compensation ~,ct of the State of California - $1,000,000 per occurrence. Tnniranre Agreement _ PnoP 1 of 2 Public Liability -either commercial general liability or comprehensive general liability; including provisions for contractual liability, personal injury, independent contractors and property damage coverages. _ Automobile Liability -comprehensive covering owned, non-owned and hired automobiles. Consultants only: Errors and Omissions liability. By: Combined single limit of $1.0 million per occurrence; $2.0 million in the aggregate. Combined single limit of $1.0 million per occurrence. $1.0 million per occurrence. (Contractor's Name) Dated: - 20_ Insurance Agreement -Page 2 of 2 CUPft~TINO CERTIFICATE OF INSURANI~E TO THE CITY OF CUPERTINO This certifies to the City of Cupertino that the following described policies have been issued to the insured named below and are in force at this time. . ~S Insured: Address: Description of operations/locations/products insured (show contract name and/or number, if any): WORKER'S COMPENSATION * Statutory Min. * Employer's - Liability (name of insurer) $_ Insurance Company's State License No. Check Policy Type: COMPREHENSIVE GENERAL LIABILITY [ ] Premises/Operations [ ] Owners & Contractors Protective [ ] Contractual for Specific Contract [ ] Products Liability [ ] XCU Hazards [ ] Broad Form P.D. [ ] Severability of Interest Clause [ ] Personal Injury with Employee Exclusion Removed or COMMERCIAL GENERAL LLABILITY Each Occurrence $ General Aggregate $ (if applicable) Aggregate $ Personal Injury $ I~ ire Damage (any one fire) $ r/Iedical Expense $ (any one person) >elf-Insured Retention $ (name o f insurer) Policy No. Expiration Date Certificate of Insurance - Paee 1 of 2 AUTOMOTIVE/VEHICLE LIABILITY BODILY INJURY PROPERTY DAMAGE Commercial Form Each Person Each Accident Liability Coverage - $ $ (name of insurer) Each Accident $ or Combined Single Limit Policy No. Expiration Date., A copy of all Endorsements to the policy(ies) which in any way " (agent's initial) limit the above-listed types of coverage are attached to this Certificate of Insurance. This Certificate of Insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policies listed herein. Notwithstanding any requirement, term, or condition of any contract or any other document with respect to which this Certificate of Insurance may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies. IT IS HEREBY CERTIFIED that the above policy(ies) provide liability insurance as required by the Agreement between the City and the insured. By: Dated: Attach Certificate of Insurance and Additional Insured Endorsement on company forms. 20 Certificate of Insurance -Page 2 of Z itr o CUPEI~TINO ENDORSEMENT OIL PRIMARY INSURANCE In consideration of the policy premium and' notwithstanding any inconsistent statement in the policy to which this Endorsement is attached or any other Endorsement attached thereto, it is agreed as follows: The insurance afforded by this policy is primary insurance, and no additional insurance held or owned by the designated additional in;~ured(s) shall be called upon to cover a loss under said additional policy. 'POLICY INFORMATION 1. Insurance Company: 2. Insurance Policy Number: 3. Effective Date of this Endorsement: 20 4. Insured: All notices herein provided to be given by the Insurance Company to the City in connection with this policy and this Additional Insured Endorsement, shall be mailed to or delivered to the City at 10300 Torre Avenue; Cupertino, California 95014. !, I, ~ ~ (print/type name) warrant that I have authority to bind the below listed Insurance Company and by my signature hereon do so bind this Company. Signature of Authorized Representative: (Original signature required on all Endorsements furnished to the District) name of Agent/Agency: Title: Address: Telephone: Facsimile: ;~~ c CUPEI~TINO ADDITIONAL INSURED ENDORSEMENT In consideration of the policy premium and notwithstanding any inconsistent statement in the policy to which this Endorsement is attached or any other Endorsement attached thereto, it is agreed as follows: The City of Cupertino ("City") and its directors, officers, engineers, agents and employees, and all public agencies from whom permits will be obtained and their directors, officers, engineers, agents and employees are hereby declared to be additional insureds under the terms of this policy, but. only with respect to the operations of the Contractor at or upon any of the '~ premises of the City in connection with the Contract with the City, or acts or omissions 'of the' ', additional insureds in connection with, but limited to-its general supervision or inspection of said I, operations. ' • POLICY INFORMATION 1. Insurance Company: 2. Insurance Policy Number: 3. Effective Date of this Endorsement: 4. Insured: 20 All notices herein provided to be given by the Insurance Company to the City in connection with this policy and this Additional Insured Endorsement, shall be mailed to or delivered to the City at 10300 Torre Avenue; Cupertino, California 95014. I, •~ (print/type name) warrant that I have authority to bind the below listed Insurance Company and by my signature hereon do so bind this Company. Signature of Authorized Representative: (Original signature required on all Endorsements furnished to the District) Names of Agent/Agency: Title: Address: Telephone: Facsimile: Additional Insured Endorsement- Page I of 1 ~ ;, .~;., - Ct OF CUPE(~TINO COMPREHENSIVE GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY ENDORSEMENT OF AGGREGATE LIMITS OF INSURANCE PER PROJECT .~ In consideration of the policy premium and notwithstanding any inconsistent statement in the policy to which this Endorsement is attached or any other Endorsement attached thereto, it is agreed as follows: This Endorsement modifies the insurance provided under the General Liability Coverage part of the below-referenced policy of insurance. The general aggregate .limit under LIMITS OF INSURANCE applies separately to the project described ` ~ as POLICY INFORMATION 1. Insurance Company: 2. Insurance. Policy Number: ~ 3. Effective Date of this Endorsement: 4. Insured: 20 S. Additional Insured: City of Cupertino, its directors, officers, agents and employees. All notices herein provided to be given b;/ the Insurance Company to the City in connection with this policy and this Additional Insured Endorsement, shall be mailed to or delivered to the City at 10300 Torre Avenue; Cupertino, California 95014. I, ~ (print/type name) warrant that I have authority to bind the below listed Insurance Company and by my signature hereon do so bind this Company. Signature of Authorized Representative: (Original signature required on all Endorsements furnished to the District) Names of Agent/Agency: Address: Title: Telephone: Facsimile: .Aggregate Limiu Endorsement-Page 1 of 1 CUPEI~TINO WAIVER OF SUBROGATION ENDORSEMENT WORKER'S COMPENSATION INSURANCE In consideration of the policy premium and notwithstanding any inconsistent statement in the policy to which this Endorsement is attached or any other Endorsement attached thereto, it is tgreed as follows: It is agreed that with respect to such insurance as is afforded by the policy, the Insurance ~ompany waives any right of subrogation it may require against the City of Cupertino, and each ~f its directors, officers, agents, consultants and employees by reason of any payment made on account of injury. ,including death resulting therefrom, sustained by any employee of the insured, arising out of the performance of the above-referenced Contract. POLICY INFORMATION 1. Insurance Company: 2. Insurance Policy Number: 3. Effective Date of this Endorsement: 4. Insured: 20 All notices herein provided to be gs~ Endorsemen ,shall be mailed to or delivered t tthe with this policy and this Additional In City at 10300 Torre Avenue; Cupertino, California 95014. (print/type name) I, warrant that I have authority to bind the below listed Insurance Company and by my signature ~ hereon do so bind this Company. Signature of Authorized Representative: (Original signature required on all Endorsements furnished to the District) Names of AgentlAgency: Title: Address: Telephone: Facsimile: Subrogation Endorsement -Page 1 of 1 ,~ ` .: tt CUPE(~TINO - NOTICE: OF POLICY CANCELLATION ENDORSEMENT In consideration of the policy premium and notwithstanding any inconsistent statement in the policy to which this Endorsement is attached or any other Endorsement attached thereto, it is ,agreed as follows: Cancellation Notice. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits, or materially altered, except after thirty (30) days' prior written notice by certified mail, re-turn receipt requested, has been given to the City of Cupertino ("City"). Such notice shall be addressed to the City as indicated below. POLICY INFORMATION 1. Insurance Company: 2. Insurance Policy Number: 3. Effective. Date of this Endorsement: 4. Insured: 20 All notices herein provided to be given b;y the Insurance Company to the City in connection with this policy and this Additional Insured Indorsement, shall be mailed to or delivered to the City at 10300 Torre Avenue; Cupertino, California 95014. I, (print/type name) warrant that I have authority to bind the below listed Insurance Company and by my signature hereon do so bind this Company. Signature of Authorized Representative: (Original signature required on all EndorsE;ments furnished to the District) Names of Agent/Agency: Address: Title: Telephone: Facsimile: Subrogation Endorsement -Page 1 of 1 EXHIBI~C "B" WORK FLAN Kimley-Horn and Associates, Inc. will provide the following services in association with the De Anza ATMS project: Task 1- Proiect Management Task 1.1-Project Administration Kimley-Horns project management approach consists of the following: ^ Prepare and update Project Contact List; ^ Prepare meeting agendas, meeting minutes. including action actions; ^ Develop a clear understanding of what the ~~roject is to accomplish; ^ Develop a comprehensive Work Plan; ^ Coordinate with other consultants on related projects; ^ Create an atmosphere that encourages clear communications and teamwork; ^ Define project reporting arrangements; ^ Define the schedule and cost management procedures; ^ Define the risk and problem management procedures; ^ Identify the appropriate standards to be applied to the project and its products; ^ Define the management team structure and interfaces with the City staff; and ^ Provides relevant quality assurance procedures, such as internal quality audit, design verification, and value engineering; and ^ Keep a project log. Task 1.2 -Administrative Meetings Kimley-Horn will arrange for akick-off administrative meeting within one week of the notice to proceed. The meeting will serve to clarify the lines of communication and other administrative details. Kimley-Horn will meet with the City of Cupertino on regular basis to discuss project issues. Eight (8) staff meetings are included in scope of services. Task 1.3 -Project Schedule Kimley-Horn will provide a CPM project sche~.lule showing project meetings and project deliverables. Page 1 Task 1.4 -Project Status Reports Kimley-Horn will provide a monthly project progress report, as required by the RFP, itemizing accomplishments during the prior month, in addition to a summary of hours spent on the project. The monthly project progress report shall be submitted to the City of Cupertino. Task 1. S -Project Coordination Kimley-Horn will coordinate with the City of San Jose and other SV-ITS project partners to coordinate the project. Task 1-Deliverables: ^ Eight staff meetings ^ Project Schedule ^ Monthly Project Status Reports ^ Coordination with SV-ITS program Task 2 -Conceptual Design Task 2.1-Concept of Operations Kimley-Horn team will develop a Concept of Operation plan for the project consistent with the City of Cupertino's program. The purf-ose of the Concept of Operations Report is to establish the means and procedures for the SMART corridor operation, preliminary control of field devices, data and video exchange requirements, and other aspects associated with the project. The Concept of Operations will typically define: the final project and identify the technical and institutional actions that should b~: taken to achieve the desired system. The following issues will be investigated in the Concept of Operations Report: ^ The roles and responsibilities of participating agencies with regard to the project; ^ The existing or required agreements for operation of the resulting system; ^ The resources (equipment, operations and maintenance staff) to operate the system; ^ Analysis of any concerns and comments received from staff; ^ Analysis of upgrades/revisions required to the existing communication network to accommodate the CCTV and data transfer needs; ^ Evaluation of the means for expanding the data exchange network communication infrastructure and the equipment requireme~its; and ^ Revised estimates of work for any changes identified. Page ~: ^ Kimley-Horn team will coordinate the projf;ct with the Silicon Valley-West partnership to ensure the effectiveness of the regional management plan. Task 2.2 -Camera Types and Locations CCTV locations are dictated by their ability to monitor strategic locations for traffic management purposes. One of the primary areas of use for the CCTV will include incident detection. As an optional feature, strat~:gies will be investigated to notify the operator in events where the CCTV is in the automatic mode without an operator present. The required quality of the video feed is the m<<jor cost factor in deploying CCTV. Kimley-Horn will review different camera type technologies for the project. The Kimley- Horn team will investigate the benefits of fixed versus PTZ camera deployment in the corridor and will provide appropriate recommendations. It is important that the recommendations for this project be consistent with the Silicon Valley West project to continue the partnership between the agencies. Kimley-Horn will review Caltrans video transmission requirements and will develop recommendations for Caltrans video image processing. Task 2.3 -Communication Requirements Kimley-Horn will investigate communications mediums to interconnect the proposed CCTV locations. An effective communication medium for this project could be either microwave or other forms for video transmission. Other choices include fiber optic, DSL and twisted pair. Kimley-Horn will investigate the microwave dE;sign requirements, including licensing, line of sight requirements and antenna installation requirements. Availability of space, including easement requirements will be investigated with the property owners. If a microwave option is not selected, Kimley-Horn will reallocate the budget from the sub- consultant to KHA for the design services. Based on the type and number of devices that i:> selected, the Kimley-Horn team will develop the communication requirements for tl-~e project and recommend a configuration meeting the budgetary requirements of the project. Task 2. =l -Prepare Base Plans Based on the final location of the field devices, communication system and other improvements, The Kimley-Horn team will prepare base plans for the project. The base plans will be prepared in the City of Cupertino's format. The base plans will be prepared at appropriate scale for the intended design. The base plans will be prepared in AutoCAD Release 14 format. Page :i Task 2. S -Prepare Concept Plans and Estimates of Probable Costs Based on the approved preliminary design requirements, Kimley-Horn will prepare concept design plans and estimates of probable costs. The concept plans will include sufficient detail for project construction requirements. The design plans will be prepared at appropriate scale for the intended design. Th:, plans will be prepared in AutoCAD Release 14 format and will adhere to the City design guidelines. An estimate of probable costs will be prepared for the project. Estimates of probable cost will be based on other recent Intelligent Transportation System construction cost estimates. Estimates of probable costs will be prepared in Microsoft Excel format. The Kimley-Horn team will prepare a project to be within the project proponent's budgetary limitations. Task 2.6 -Submit Concept Plans and Estimates The Kimley-Horn team will submit Concept Plans and Estimates package to the agencies for review. We also recommend the PS&E package to be submitted to the SV-ITS partnership as applicable. Task 2.7 -Review Meeting In order to review comments from the City, we propose a meeting to receive comments. Task 3 -Final Design Task 3.1 -Prepare 65% Plans, Specifications crud Estimates of Probable Costs Based on the approved preliminary design requirement plan, the plan will be advanced to 65% completion level. The 65% plans will include sufficient detail for project construction requirements. The design plans will be prepared at appropriate scale for the intended design. The plans will be prepared in .AutoCAD Release 14 format and will adhere to the City and Caltrans design guidelines. Kimley-Horn will prepare specifications for they project construction. We will develop an appropriate specification to meet the City of Cupertino and Caltrans requirements. The specifications will be prepared in Microsoft Word and will adhere to City and Caltrans design guidelines. Estimates of probable costs will be prepared fo;r the project. Estimates of probable cost will be based on other recent Intelligent Transportation System construction cost estimates. Estimates of probable costs will be prepared in Microsoft Excel format. The Kimley-Horn team will prepare a project to be within the project proponent's budgetary limitations. Page ~I Task 3.2 -Submit 65% PS&E Kimley-Horn will submit the 65% PS&E pack<<ge to the City of Cupertino for review. We also recommend the PS&E package to be submitted to the SV-ITS partnership as applicable. Task 3.3 -Prepare 95% Plans, Specifications cznd Estimates Based on the review comments on the 65% PS~4~E, the approved version of the 65% plans will be advanced to 95% completion level. The 95% plans will include sufficient detail for project construction requirements. We will use one format for the overall plan set preparation. The design plans will be prepared at appropriate scale for the intended design. The estimate of probable costs will be update to reflect the 95% plans and specifications. Task 3.4 -Quality Assurance/Risk Assessment Review Kimley-Horn will conduct an independent Quality Assurance Review of the 95% PS&E package. In addition, responses to Risk Assessment Evaluation will be prepared based on comments received from the City and other agencies. Any modification to the PS&E package that can reduce the risks and identified by the agencies will be incorporated into the PS&E package. A written Quality Control Report will be submitted with the PS&E package to show the level of review and subsequent changes in the 1'S&E package. Task 3.5 -Submit 95% PS&E Kimley-Horn will submit 95% PS&E package ~:o the City for review. Task 3.6 - Caltrans Encroachment Permit For the work in State right-of--way, an Encroachment Permit will be prepared and along with five (5) sets of the PS&E will be submitted to the State for review. Any comments received from the Encroachment Permit division will be incorporated and will be re-submitted for the final approval. Task 3.7 -Prepare 100% PS&E Based on the final review comments, the plans, specifications and estimates will be finalized Task 3.8 -Submit 100% PS&E One set of final contract documents will be submitted to the ~'ounty for construction. Page :> Task 3 -Deliverables: ^ Five sets of 65% PS&E ^ Ten sets of 95% PS&E ^ Encroachment Permit Application ^ Quality Control/Assurance Report ^ One set of the final plans in mylar format ^ One set of the specifications in Word form~it and electronically ^ One set of estimate of probable cost in Excel format and electronically Task 4 -System Implementation and Construction Support Task -t. l -Bidding Assistance Kimley-Horn will assist the City of Cupertino during the bidding process. Kimley-Horn will answer any questions and prepare Request: for Information (RFI) for the Contractors. Kimley-Horn will assist the City of Cupertino to evaluate the bids received. Kimley-Horn will review cost proposal and bid documents to establish the lowest responsive bidder for the project. Task -1.2 -Review and Respond to Contractor':; Request to Information (RFI) This task will include review of Contractor's RI; I, and providing response to the Contractor. Task =1.3 -Review Contractor Change Order ((:'CO) Requests This task will include review of Contractor's Requests for Change Orders (CCO), and providing response to the contractor for authorization for extra work. Task 4.4 -Review Meetings This task will include periodic meetings with the Contractor for pre-construction meeting, and other key project meetings. Up to five (5) review meetings are included in the scope of services. Task 4. S -Integration and Testing Kimley-Horn staff will assist the City of Cupertino to review system testing by the Contractor. For CCTV transmissions, both a quantitative and qualitative assessment will be made. The qualitative assessment will invol~~e observing the video image and visually assessing its quality in terms of picture clarity, ~~ontrast, brightness, and "snow level." Page f. Task 4.6 -System Evaluation Kimley-Horn will provide an evaluation of the system performance upon the completion of the project. It is envisioned that this task wil l involve a qualitative evaluation of the CCTV performance. Other tasks, if necessary, will be provided as additional services. Task ,l -Deliverables: ^ Assistance during bidding and construction ^ Field meetings - 5 meetings ^ Functional Testing Review ^ Post-Installation Evaluation Report Page 7 ^ ~ ^ Kimley-Horn ~ antl Associates, Inc. May 17, 2001 Mr. Raymond Chong City Traffic Engineer City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 Re: De Anza Boulevard Corridor fdvanced Traffic Management System Proposal Dear Mr. Chong and Members of the Selection Committee: ^ Suite 260 5776 Stonendge Mall Road Pleasanton, California 94588 The City of Cupertino is looking for more than a design consultant for this important project. The successful partner will be the team that combines the needed technical expertise with vision and creativity...a partner with a proven track record of bringing multiple interests together to develop l~~ng-term operational strategies that work...a local firm with exceptional similar project experience, including work on the Silicon Valley Smart Corridor Program...one that can apply lessons learned, as well as develop innovative solutions that will result in a win-win project for all concerned. The Kimley-Horn team is that partner. Our team offers the City of Cupertino ;in experienced group of ITS professionals who have successfully planned, designed, implemented, and integrated Advanced Traffic Management Systems for agencies thrc-ughout the nation. More importantly, members of our team have been instrumental in several local ITS projects in Santa Clara and Alameda Counties as well a~, in San Jose, Fremont, Milpitas, and Hayward-this experience provides us with an exceptional knowledge of the unique needs and issues surrounding the De Anza Blvd. Corridor ATMS. Kimley-Horn has hand-picked a team of top-notch professionals who provide an exceptional combination of ITS planning, design, communications and software engineering, system integration, microwave design, and successful project implementation: Project manager Anush Nejad, P.1% has over 18 years of ITS planning and design experience and is a recognised leader in the local ITS community. He has served as project manager for the 7'ravInfo Traveler Information System Procurement Management project; SMART Corridors Program for Alameda and Contra Costa Counties; ATMS Master Plan and Design for the City of Hayward; and the Signal System and ATMS Feasibility Study for the City of Palo Alto. In addition, Anush has played key roles on the Silicon Valley Smart Corridor Fremont/Milpitas Project; the Silicon Valley ITS Strategic Plan; and the Santa Clara County ITS Plan. His involvement with these projects provides him with unique insight into the long-term I'TS goals of the Bay area. ^ TEL 925 463 5640 FAX 925 463 5641 ~ ~ Kimley-Horn ~ antl Associates, Inc. City of Cupertino, May 17, 2001, Page 2 ^ Ron Freeman and Ted Moss are t\vo well-respected design engineers with a wealth of ITS design experience in the Bay area. They will serve as team leaders. ^ Communications and systems engineers Rich Semer and Dave Haines have served in lead roles for design, integration, and implementation of arterial and freeway control systems involving detection, traveler information, field communications, and central system design. They are both registered as Electrical Engineers. ^ To supplement our in-house resources, Kimley-Horn has selected two exceptional subconsultant firms. CCS Planning and Engineering and Western Technical Services bring extensive prior experience working on local ITS projects. CCS is a WBE/MBE firn-i, with experience working on phases 1 - 3 of the Silicon Valley Smart Corridor project. ^ Western Technical Services specializes in microwave design and video and microwave systems. Their expertise will be especially valuable to our team. The approach contained in this propos~il emphasizes quality at every stage of the project, commitment to meeting your s~~hedule and budget requirements, and ongoing communications with the City's Project Manager to discuss and resolve project design issues. Our team knows the imf~ortance of getting all of the issues and agendas out on the table early in the project, and involving all of the key players and decision- makers. We will work with you to dev~:lop winning strategies for implementation, integration, and long-term cooperative operations. While we are confident that our experience speaks for itself, Kimley-Horn encourages you to contact any of the references listed to inquire about our expertise, commitment, and quality of service. Kimley-Horn is genuinely excited abo~~t the opportunity to be a partner with the City of Cupertino on this important project. Sincerely, KIMLEY-HORNAND ASSOCIATES, INC. ~i~!%~ . Anush Nejad, P.E. Project Manager ^-^ IIIIIIIIII~ and 14SSOCIa~S, t1C. cinof CUPEI~TINO TABLE OF CONTENTS Title Section Introduction .......................................................................................................................................... Qualifications ....................................................................................................................................... I I • Resumes Work Plan ........................................................................................................................................... III Project Schedule ................................................................................................................................ IV Statement of Acceptance .................................................................................................................... V U ~i N O H Q C R3 E 0 t a~ Y 0 0 N 4 O U 0 ui 0 0 0 N m Q AIMS Project ^-^ . a~,~. I. Introduction Name of Offeror Kimley-Horn and Associates, Inc. 5776 Stoneridge Mall Road, Suite 260 Pleasanton, California 94588 Phone: (925) 463-5640 Fax: (925) 463-5641 Contact: Anush Nejad, P.E. Introduction -Understanding and Approach The De Anza Boulevard Corridor Advanced Traffic Management System (ATMs) project will install nine (9) Closed Circuit Cameras (CCTV) to provide monitoring capabilities along this highly congested Metropolitan Transportation System (MTS) arterial between Homestead Road and Prospect Road. This project involves three cites and Caltrans, and would respond to traffic congestion along the corridor. The De Anza Blvd. ATMS project will deploy video hardware/software to monitor traffic congestion and provide a link to the Silicon Valley Smart Corridor project. There are eight (8) additional cameras along Stevens Creek Road and Wolfe Road that will be a part of the Silicon Valley Smart Corridor (SV-ITS) project. The Silicon Valley ITS program is a partnership between the Cities of Cupertino, San Jose, Campbell, Santa Clara, San Jose, Los Gatos, Milpitas, Fremont; Santa Clara County; and Caltrans to provide a regional transportation management system. The Silicon Valley ITS and De Anza Boulevard ATMs goals include: ^ Improvement of traffic signal coordination across agency boundaries through deployment of traffic responsive and incident signal timing; ^ Providing capabilities for agencies to implement incident signal timing plans to return regional traffic back to the freeways; ^ Minimizing congestion and reducing delay on project corridors resulting from freeway traffic diverted onto local streets due to congestion and/or incidents; CUPEI~TINO ^ Minimizing delay caused by incidents on freeway and surface streets and rapidly respond to and clear incidents; ^ Sharing resources between agencies; ^ Improving collection and dissemination of travel conditions in real time for TM staff and the public; ^ Supporting regional traveler information web sites and TM data sharing; ^ Deploying equipment to facilitate fine-tuning of signal timings, monitor conditions during incidents, and collect operational data at arterial and freeway interchanges; and ^ Integrating TMCs to permit regional traffic management activities. The Kimley-Horn team has developed a project approach that is fully responsive to the stipulations of the Request for Proposals (RFP). The Kimley-Horn team's approach to providing the design services for the installation of the communication system, CCTV cameras, and TOC upgrades presents a methodical and logical approach to the design of the project. The Kimley-Horn team's knowledge, experience, and attention to detail will allow us to develop an optimal and functional plan package included in this project. Several design issues will need to be addressed for the various field elements. Kimley-Horn will coordinate this project with the Silicon Valley Smart Corridor West project to ensure consistency between the two efforts. Kimley-Horn will address the following as a part of our design services: ^ Effectiveness and reliability of communication systems, including microwave design; ^ Effectiveness of the site design as related to the microwave antenna and site conditions; ^ Coordination with Federal Communication Commission (FCC) for licensing requirements; ^ Effectiveness of the location of CCTV sites as related to clear and unobstructed views of the corridor and in locations that provide the most efficient means of transmitting the video feedback to the Cupertino's TOC; De Anza Boulevard Comdor ATMS Project 1 I. Introduction ^ ^ I~tT1~Ey~'IO~fI ~ a<ld ASSOCIa~S, M1C. ^ Effectiveness of field devices for maintenance activities considered; and ^ Coordination with Silicon Valley West and other project partners during the project development and construction phases of the project. Coordination with the SV-ITS Program Kimley-Horn will coordinate this project with the SV- ITS West project. There are several components of this project that have to match the design in the SV- ITS West project. These include: ^ Concept of Operations; ^ Communications medium; ^ TOC upgrades; and ^ Data Exchange Network (DEN) interface. It is assumed that the CCTVs along Stevens Creek Boulevard and Wolfe Road will be installed as a part of the Silicon Valley West project. It is also assumed that the DEN interface and TOC upgrades have to be accomplished as a part of the Silicon Valley West project. These assumptions are the most logical approach to this project. Communications Analysis Kimley-Horn will place a strong emphasis on developing an effective and reliable communications solution for this project. Kimley-Horn believes the success of any ITS project relies heavily on the communications system. In order to develop effective recommendations, Kimley-Horn will rely on our three decades of experience in developing effective solutions for our clients. Kimley-Horn will investigate alternative communication media, including licensed and unlicensed Microwave, DSL, and fiber optics to recommend an effective solution to the City. We would highly recommend that the communication design for this project be consistent with the Silicon Valley West project to minimize any potential interface issues. The Kimley-Horn team includes Western Technical Services, a firm with expertise in microwave design and video application, to provide the required design services for the project. Microwave communication is available in both licensed and unlicensed bandwidth. m CI~PEf~TINO The licensed option, however, requires an FCC license. Field Reviews Kimley-Horn places a strong emphasis on field review. Accurate and complete information is essential for preparing concise and logical plans. The majority of the field activities will need to be performed for the communication design requirements. Early identification of site distances, utilities (and potential conflicts), easement requirements, and details relating to construction will be the primary input into the initial submittal. Functional requirements of the field-related equipment will also be essential early in the project to identify right-of-way and easement needs at the initial submittal. Kimley-Horn will conduct a field inventory related to this project including relevant field measurements and intersection photos. Road segments that may involve installation of underground conduit for field devices will be field reviewed to identify constructibility issues and potential conflicts that may have an impact on conduit routing. Existing communication hub locations, conduit, pull boxes, and splice points will be field reviewed as needed. Physical features identified in the field will be measured, logged, and photographed for discussion with City staff. Microwave Design If microwave is selected as the medium for transmission, the Kimley-Horn team will provide the necessary site reviews, recommend placement for antennas, discuss easement requirements on buildings, and will coordinate licensing with the Federal Communication Commission (FCC). This will be provided early in the process to ensure all design issues are considered as the design concept is finalized. Utility Notification and Coordination Kimley-Horn will provide draft plans and utility notification letters to utility companies identified as potentially having facilities in the immediate vicinity of work to be performed. The companies will be requested to identify, review, and comment on the plans. Kimley-Horn will notify the City if there are De Anza Boulevard Corridor AIMS Project 2 I. Introduction ~ 1fld , hC. any utility conflicts. Known utilities in the vicinity of underground construction (i.e. conduit, cabinet, and pole foundations) will be shown on the design plans. Plans, Specifications, and Estimates A clear definition of the operational requirements of the project will be developed in the preliminary design phase to facilitate the refinement and translation of functional design into the basic stages of the PS&E. Kimley-Horn will develop a detailed work plan, including using a checklist of guidelines to be followed by our design team, which will outline the specific tasks and requirements for developing each submittal. Throughout the project, we will systematically document the decisions made along with the action items, individuals responsible for each action item, and dates for completion to facilitate meeting the schedule established for this project. A production team of technical writers will produce the specification documents using technical input provided by the professional team. This approach provides for the most efficient use of our team's time and will produce high quality, consistent documents. Preliminary Design Requirements The preliminary design documents will identify the specific location of each field device and the utilities in the vicinity of any proposed underground work. The concept of limiting the identification of utilities on plan sheets to the area in which underground work would be performed could potentially provide a design cost savings. Conduit and pull boxes will be located, along with the proposed CCTV locations. Our team will identify power and communication opportunities as well as constraints for each location, including line of site requirements for potential microwave antennas, and will make allowances for future expansion of field devices. Right-of-way or easements will be identified at this stage of the development. A preliminary, itemized cost estimate will accompany the submittal. m cuPERriNo 65% Submittal The 65% design will provide the detailed design required to install the field equipment. The electrical power distribution, communications cabling, cabinet contents, and any special details required to construct the system will be developed. Right-of-way and easements will also be shown. A draft copy of the special provisions and preliminary construction cost estimate will be developed as part of the 65% design. Our team suggests that an early constructibility review be conducted at the preliminary design level to minimize potential problems. 95% Submittal Following review of the 65% design documents and incorporation of the accompanying comments, the 95% plan set will be prepared. This step in the design process involves completion of the design with all of the general sheets, title sheets, summary of quantities, block diagrams, and other details required for the system. This submittal will include a contingency plan that will outline the requirements for minimizing the disruptions to the public and businesses. Final revisions to the Special Provisions will also be made, and a detailed bidding schedule listing all bid items with their descriptions, quantities, and units of measurement will be incorporated. At the conclusion of 95% design, the PS&E documents will be essentially complete. Following submittal of the 95% PS&E package, a utility and agency coordination meeting will be scheduled to obtain any final comments. The PS&E package will be mailed to Caltrans along with an Encroachment Permit. 100% Submittal The final design stage will incorporate any final review comments from the 95% design submittal, the preparation of the final bidding schedule, and detailed cost estimates in the approved format. We will coordinate with the City to provide a sealed and signed PS&E ready for advertisement. The final PS&E package will include an estimate of the construction time frame including construction, testing, and operational milestones. De Anza Boulevard Comdor AIMS Project 3 I. Introduction ^_^ ~Rl, and llssocial~s, lnc. Estimate of Probable Construction Cost Project scope and construction cost expansion are major issues that face project managers once a project is programmed. At the preliminary and 65% submittals, a progressively more detailed preliminary cost estimate will be prepared to validate that the estimated cost for implementing the project is consistent with the budget for this project. We will prepare estimates of probable costs commensurate with the design effort to ensure that all estimates incorporate appropriate costs and items of work. Any escalation in the construction costs will be identified early and options offered to keep the costs within the budgeted amount. Post Design Services After the sealed and signed plans and Special Provisions are submitted, Kimley-Horn will support the City of Cupertino with the advertisement and bidding process. This will include preparing any necessary addenda resulting from apre-bid conference and questions submitted during the bidding process. We will assist in the review and evaluation of any required contractor pre- qualification of technical proposals. We recommend "walking" the project with the Resident Engineer prior to the pre-bid conference. Meetings Status and project meetings with the City of Cupertino will be conducted on a regular basis. The purpose of these meetings will be to apprise the participating agency of project status issues such as work in progress, work completed, and delivery schedule. The meetings will also be used as a forum for discussion of various technical issues and strategies associated with all phases of the project. Meetings will be held with the City and other agencies as needed to coordinate multi-jurisdictional components of this project. Meeting minutes will be prepared and submitted to the attending parties documenting the decisions made and action items. Design of the Closed Circuit Television (CCTIf) One of the measures of success of this project will be defined by the effectiveness of each CCTV camera site to produce quality, full-motion video, for the intended area of coverage. It has been our ~_ ~. CUPEI~TINO experience, of over 250 recent camera designs, that site selection and selection of technology are two very important steps that should be completed prior to preparation of plans, specifications and estimates. A two-step process will be employed to select the appropriate site for the CCTV camera at each location. The candidate locations identified in the ground level survey will be evaluated based on anticipated coverage; constructibility; accessibility for maintenance activities; obstruction of view at turnouts; safety; apparent underground conflicts; cost; and other applicable criteria identified at the kick-off meeting. A refined list of candidate locations will be prepared and discussed with participating agency staff. Kimley-Horn will conduct surveys for locations approved by the participating agency. Videotapes from the survey will be reviewed and analyzed by Kimley-Horn to determine a recommended location for the CCTV camera at each of the project locations. The analysis will include comparative coverage analysis for multiple sites, cost trade-off of coverage versus construction cost, and confirmation of other relevant considerations identified during the ground level survey. Coverage obtained for each recommended location will be presented to the City for review and approval. Video from alternative sites and photographs of conflicts will be made available to the City during this review. An analysis will be made for off-the-shelf technologies for the camera lens, camera enclosure, pan/tilt unit, and camera control unit. The objective of this task will be to review new camera assembly features, effectiveness, and cost budget factors to be considered for this project, and make specific equipment and/or performance recommendations. Existing standard plans for CCTV poles will be evaluated to determine the appropriate pole type to be used for each installation. The CCTV evaluation will identify each pole type and reference the City standards. It is desirable to build consensus with the Silicon Valley West project to standardize the types of CCTV installation. De Anza Boulevard Corridor AIMS Project 4 L Introduction ~ ~ ~, lint. rrr = CUPEI~TINO The following table and map show the proposed locations of the CCTVs and those that are currently included in the Silicon Valley West project. De Anza Blvd & Homestead • De Anza Blvd & I-280 N • De Anza Blvd & I-280 S • De Anza Blvd & Stevens Creek Blvd • De Anza Blvd & Rodri ues Ave • De Anza Blvd & Bollin er Road • De Anza Blvd & SR 85 (N) • De Anza Blvd & SR 85 S • De Anza Blvd & Pros ect Rd • Wolfe Road & Homestead Rd • Wolfe Road & I-280 N • Wolfe Road & I-280 S • Stevens Creek Blvd & SR 85 W • Stevens Creek Blvd & Stellin Rd. • Stevens Creek Blvd & Blane Ave • Stevens Creek Blvd & Wolfe Road • Stevens Creek Blvd & SR 85 E • De Anza Boulevard Corridor AIMS Project 5 I. Introduction Wolfe Rd. 0 Mlller Ave. U a > U C p`~ PerimeTer Rd. m Portal Ave. _c Blaney Ave. Blaney Ave. Blaney Ave. Vista Dc a Torre Ave ~ ~ 1~ 1 a a ~n De An;:a Blvd. m s so~oro9o s~~~P a . ~ , 1 L1 ~ ~L.1 L] Bandley Dr. a' e m a ~ U c ~ g c ~ Stelling Rd. O c c c ~o U 1 ^ ^ ~ M ~ ~ Mary Ave. Mary Ave. Bubb Rd. Wright Ave. Orange Ave. c am E 0 Foothill Blvd. ~~ E '~ Y td '1 ~~~ d U ^-^ ~ ~. ~ ana Associates, hc. ~„ CUPEt~TINO Subconsultants We have added two highly qualified firms to the Kimley-Horn team for this project. CCS Planning and Engineering, a WBE/MBE firm, will assist with the PS&E task, and Western Technical Services will provide microwave design services. Qualifications for these firms are presented in Section II of this proposal. De Anza Boulevard Comdor ATMS Project 7 I. Introduction ^ ^ IGmley-~iom ~ and Associames, Inc. II. Qualifications Company Resume Kimley--Horn and Associates Throughout our 30-year history, Kimley-Horn has built a reputation for providing innovative, high- qualiryconsulting services. In the 1960s, as a 5-employee outfit, the firm's focus was traffic operations and planning studies. Today, however, we are one of the largest engineering, planning, and environmental consulting firms in the U.S. with over 1,300 employees in 48 offices, including our offices in Pleasanton and Oakland. Our menu of services includes: ^ Advanced traffic management systems ^ High-occupancy vehicle studies and design/congestion management ^ Transit rail studies and design ^ Roadway and streetscape design ^ Freeway and Corridor Management System Design and Deployment ^ Signal System Design and Implementation ^ Strategic Planning and Early Deployment of ITS Technologies ^ Traveler Information Systems and Services ^ Communications Systems and ITS Architecture Development ^ Technology Assessment and Life Cycle Costing ^ Intermodal Transportation Access and Interface ^ ITS Construction Support ^ Rural ITS Corridor Studies and Operational Tests ^ Software Development and Integration ^ Network Simulation and Analysis ^ Innovative Funding for ITS Improvements ^ Partnership Development and Maintenance ^ Public Involvement Processes cm of CUPEI~TINO A founding member of ITS America, we have remained at the forefront of transportation technology for more than a quarter century. We are traffic management specialists, software developers, communications engineers, and systems integrators. Vision is a necessary characteristic of those who work with ITS because systems are continually shaped by advancing technology. With Kimley-Horn, you'll be on the leading edge. We know the technology: What's out there, what works, what doesn't, and why. We stay abreast of what is on the horizon so our systems wont be obsolete the day after tomorrow. They will grow with you. We have planned, designed, and implemented high technology systems and control centers with networked computer systems, large-scale video and graphical user interfaces, dial-up traveler information systems, automated emergency dispatching, computer generated voice messaging, and links with other traffic signal control centers. The 116-mile freeway management system Kimley- Horn designed for the Phoenix transportation network currently monitors and controls traffic along 42 miles of freeway while simultaneously controlling signals in the freeway corridors and linking the system to existing computerized municipal signal systems. As a consultant to the Florida Department of Transportation's Turnpike Division, we implemented electronic toll and traffic management and automatic vehicle identification systems for the state's 313-mile turnpike. In Los Angeles, Kimley-Horn designed field surveillance and control subsystems and afiber-optic communications system for 47 miles of the network. The Houston Metropolitan Transit Authority selected us to develop their urban traffic control system. This system will ultimately control more than 2,800 intersections and includes fully integrated traffic control centers for four operating agencies. The system is also designed to interface with advanced traveler information subsystems. Our ITS work reflects innovative thinking and technical expertise. Our team of experts understands how to make this intelligence work for our clients and their systems. With our clients, Kimley-Horn is defining the future of ITS. De Anna Boulevard Corridor ATMS Project 1 II. Qualilications ^ ^ IGmley-Hom ~ and Associahes, tic. CCS Planning and Engineering CCS Planning and Engineering, Inc. (CCS) is a transportation consulting firm founded in 1989 that specializes in transportation planning and design projects. CCS is both aWoman-owned Business Enterprise (WBE) and Minority-owned Business Enterprise (MBE) firm. CCS has afull-time staff of more than 40 professionals including civil engineers, traffic engineers, transportation planners, traffic modelers, electrical engineers, and AutoCAD specialists. The firm's corporate office is located in San Jose, California, with full-service branch offices in San Ramon, Oakland and Sacramento. CCS provides comprehensive transportation planning, traffic engineering, and civil engineering design for successful project implementation. CCS staff has been involved in every phase of project development, from feasibility and location studies, preliminary plans and environmental assessment through final construction plans, specifications, and estimates, and construction administration. This includes Intelligent Transportation Systems studies and designs, traffic studies, environmental review studies (EIR/EIS), traffic operations analyses, and the preparation of preliminary and final highway design plans, specifications, and cost estimates. CCS has demonstrated excellent capabilities in performing the following services: ^ Intelligent Transportation Systems ^ Traffic Signal System Design and Timing Plans ^ Preparation of Caltrans Project Study Reports/Project Reports (PSR/PR) ^ Satisfying Grant Funding Requirements ^ Traffic Operations Analyses ^ Travel Forecasting and Simulation ^ Area Wide Circulation System Planning ^ Transportation Impact Assessments for Environmental Review Documents ^ Data Collection and Surveys ^ Alternative Transportation Mode Studies ^ Lighting Analysis and Design n of CUPEI~TINO ^ Highway and Local Street Improvement Projects (PS&E) ^ Construction Traffic Control and Management The CCS key staff selected for this project bring detailed knowledge of the existing and planned road system in the I-880 Corridor, having worked on the following I-880 Corridor projects: ^ Silicon Valley Smart Corridor, Phases 1-3 ^ Tasman East Light Rail Design, traffic signal modification plans (10 intersections in Milpitas) ^ Route 237/880 Interchange Improvement Project, traffic and electrical engineering design ^ I-880/Stevenson Interchange Reconstruction Project, traffic engineering design ^ Hesperian Signal Interconnect, preliminary and final design and signal timing ^ Milpitas Fiber Optic Duct Design The majority of the projects listed above included improvements to traffic signals, signal interconnect, ramp metering, and/or traffic operating system components. Western Technical Services Western Technical Services was formed in 1990 to provide technical support for entities with Microwave Communications systems and networks which were typically only ancillary to their business. They identified that although these entities owned and operated expensive, sophisticated systems, they did not have the in-house means to maintain the equipment. This demand for Qualified Service Providers is ever growing, which is why their business has prospered and their customer list has grown to nearly 500 private and public entities. The firm's customers range through many industries from Broadcast Television, Cable Television, Radio Broadcast, Te1Co, Cellular, Paging, Satellite Common Carriers, Wireless Internet Provider, Local and Federal Government, to Private Industry. WTS has evolved into a 45-person corporation from atwo- man, home-based partnership in less than 10 years. This evolution has been slow and methodical over this period. The success of WTS is a direct result of management style, method, and work ethic. They De Anza Boulevard C~onidor ATMj Project 2 II. Quaiilications ^-^ ~, and lam, inc. have cultivated a diverse client base in excess of 500 entities; many of which are national companies, all are repeat long-term relationships. Based in Orange, California with an additional office in Richardson Texas, Western Technical Services has the technical expertise, and required installation and test equipment for complete video, voice, and data communication system installations, testing, and maintenance. Resumes of Kev Personnel Kimley-Horn has a long history of achieving successful project completion through a combination of effective project management and technical expertise. We know that when you select an engineering consultant, you are really choosing people who offer you technical expertise, extensive "hands-on" experience with similar projects, and a demonstrated record of quality and responsiveness that will make your project a success. We have carefully selected a core team of seasoned professionals to provide a high level of responsiveness to the City of Cupertino, both in terms of exceptional local understanding and support, and extensive technical experience in the disciplines you require. Our local engineering staff is backed by more than 1,300 employees nationwide. Resumes for key personnel are presented at the end of this section. Similar Project Experience Kimley-Horn and Associates Experience Silicon Valley Smart Corridor - Fremont/Milpitas, CA -Kimley-Horn is providing planning, design and implementation of the Silicon Valley Smart Corridor project north for the cities of Fremont and Milpitas. The project involves development of concept of operations, fiber optic and communication system design, design of field elements, signal timing, and development of an operations and management plan. Kimley-Horn is coordinating the project with the cities of Fremont, Milpitas, and City Jose, as well as Santa Clara County, Caltrans, and MTC. Kimley-Horn will also be preparing an evaluation report for the project. cirr of CUPEI~TINO Client: City of San Jose George Constantin Project Manager (408) 277-5346 Team: Pierre Pretorius, Anush Nejad, Ted Moss, Rich Semer, Shadi Anani SMART Corridors Program, Alameda and Contra Costa Counties, CA - Kimley-Horn is responsible for planning, design, integration and implementation of a $9.8 Million Advanced Transportation Management Program for Alameda County CMA. The SMART Corridors program is a cooperative effort by 26 agencies to plan and implement amulti-modal advanced transportation management system along the San Pablo Avenue (I- 80) corridor; and the I-880 corridor, which includes International Boulevard, East 14"' Street, San Leandro Boulevard/Street, Hesperian Boulevard, and Union City Boulevard. The goal of the project is to allow the participating agencies to better manage congestion and incidents along regional routes, to improve transportation mobility, efficiency and safety, and provide timely and multi-modal transportation information to agency transportation managers and to the public. The project is divided into four phases: ^ Phase I -Strategic Plan (Systems Engineering Study); ^ Phase II -Design and Preparation of Plans, Specifications and Estimates; ^ Phase III -Construction; and ^ Phase IV -Integration, Testing, and Systems Acceptance Client: Alameda County CMA Cyrus Minoofar Senior Transportation Engineer (510) 836-2560 Team: Anush Nejad, Pierre Pretorius, Rich Semer, Ted Moss, Dave Haines ATMS Master Plan and Design, Hayward, CA - Kimley-Horn provided engineering and commun- ication services for design and implementation of a fiber optics master plan for the City of Hayward's Advanced Traffic Management System (ATMS). This project involves the design of the fiber optics De Anza Boulevard Corridor ATMS Project 3 II. Qualilications ^ ^ IGmley-Isom ~ and Associates, Inc. backbone, spurs and connections to the City Hall, libraries, fire stations, corporation yards, and the traffic signal system. Kimley-Horn has reviewed various communication architecture, such as Fast Ethernet ATM, and SONET for a recommendation to the City. We will also prepare a Basis of Design Document for the City of Hayward to establish future implementation design elements of the fiber optics system. Client: City of Hayward Ms. Jeanette E. Peck Design Services Manager (510) 583-4760 Team: Anush Nejad, Ron Freeman Freeway and Arterial System of Transportation (FAST), Las Vegas, NV - Kimley-Horn was selected by the Nevada Department of Transportation to develop a freeway management system (FMS) for the Las Vegas metropolitan area. The first phase of this project included preparing a High Level System Design that provided the framework for the FMS to be designed and constructed in phases over the next several years. As part of the High Level System Design task, Kimley-Horn developed recommendations for various field equipment, communications requirements, and jurisdictional interties to create a seamless transportation network for the area. Following the development of the Functional Requirements for the FMS, the System Architecture was prepared using the National ITS Architecture as a tool for the development. The resulting architectures (both physical and logical) for the existing, intermediate, and build-out stages of the system are consistent with the National ITS Architecture and emerging standards. m of CUPEI~TINO ICimley-Horn is preparing the design plans for the initial phase of the Las Vegas FMS, which will be implemented on a 17-mile pilot corridor, and will include CCTV, variable message signs, ramp metering, detection, and associated communications. A new traffic management center is being designed to serve as a centralized hub for incident management and traveler information. Integration with the Las Vegas Area Computerized Traffic System will be a key component of the FMS design. Client: Nevada Department of Transportation Keith Maki ITS Program Manager (775) 888-7446 Team: Ron Freeman, Rich Seiner, Dave Haines Phoenix Freeway Management System, Phoenix, AZ - Kimley-Horn served as system manager for the Arizona DOT to provide design, construction support, software development, system integration, testing, training, and system documentation services for the Freeway Management System. The initial phase of this system provides monitoring and control for nearly 30 miles of urban freeway in metropolitan Phoenix. Key system features and system manager activities include: ^ Design and implementation of an 18,000-square-foot Traffic Operations Center that provides central control of the system ^ Loop detectors installed in pairs in each lane at one-third mile spacing between detector stations ^ CCTV cameras located every mile half-way between traffic interchanges on I-17 and segments of I-10, utilizing pan-tilt-zoom units to give full visual coverage of the freeway. The video is routed through a video switcher at the ADOT TOC and displayed at operator workstations and on a 32- monitor matrix of 37-inch color monitors. De Anza Boulevard Cocri~or AIMS Project ~ II. Qualilications s 0 0 0 N m Q . ~I~,~. ^ Fiber-optic CMS installed approximately every two miles and in advance of the freeway-to-freeway interchanges ^ Ramp metering at freeway entrance ramps using Model 179 microprocessor controllers and loop detectors. HOV priority bypass lanes are also incorporated into the entrance ramp design ^ Traffic interchange signal coordination with alternative phasing to permit normal three-phase operation as well as allow for four-phase operation during heavy volume periods ^ Tunnel management system which monitors and controls aone-half mile tunnel under an inner-city park ^ Development, testing, debugging, and implementation of system software. Computer- Aided Software Engineering (CASE) tools were used in the FMS software development process, which provided a more structured software development and will ultimately allow for addition of new software modules and more comprehensive system documentation for ADOT ^ Construction support and contractor coordination services for equipment installation and testing, often at off-peak (night) hours to avoid impacts to motorists. Kimley-Horn was also a major contributor to ADOT's Operations and Maintenance Plan for the FMS. Our staff also developed a comprehensive implementation staging plan with estimates of cost as well as innovative procurement procedures featuring two-step bidding and total-life-cycle cost bidding. Phase I of this system was officially dedicated in September 1995. Client: Arizona Department of Transportation Manny Agah Traffic Operations Center Manager (602) 712-7640 Team: Anush Nejad, Rich Semer, Dave Haines CITY OF CUPEt~TINO CCS Experience Silicon Valley Smart Corridor, Santa Clara County, CA - The I-880/Route 17 Smart Corridor, dubbed the Silicon Valley Smart Corridor, was conceived as a means to help agencies deal with overflow commute traffic. When construction is complete, the corridor will contain surveillance equipment to give traffic operations staff a clear picture of field conditions, Traveler Information equipment to show motorists how best to steer through the commute, and a wide area network to connect the traffic operations staff from many agencies in a single network. CCS was responsible for the preliminary design of field equipment. This task involved identification of the location, type, and approximate cost of each piece of equipment such as existing signals, system loops, and Intelligent Transportation Systems. CCS also assisted in the preliminary design of the commun- ications network, especially in the field reconn- aissance. This task included identifying the location for and type of new system equipment, such as routing and type of conduit and cable for each link of the system. CCS assisted in performing the necessary environmental review of the project, including preparing the environmental clearance documentation pertaining to the PS&E for field equipment. CCS was also responsible for providing drawings, technical specifications, and a construction cost estimate for the system, including more than 50 CCTV surveillance cameras. The final design work was completed in a tight time frame to meet grant requirements. Reference: Jon Elson County of Santa Clara Department of Roads and Airport 408/494-1365 Hesperian Boulevard Signal Interconnect, Alameda County, CA -The Alameda County Congestion Management Agency wished. to provide continuous signal interconnect across agency boundaries on this MTS arterial. This interconnect project included a study of interconnect needs, preliminary design to estimate construction costs and finalize the project definition, final design to install needed infrastructure, and preparation of signal coordination plans. The project addresses 43 signalized intersections along Hesperian Boulevard, De Anza Boulevard Corridor ATM n" Project II. Qualilications ^ ^ IGmley-lion ~ and Associabe~s, Inc. Union City Boulevard, and Ardenwood Boulevard, stretching from San Leandro to Fremont. Reference: Cyrus Minoofar Alameda County CMA S 101836-2560 Transportation System Management Master Plan, Cupertino, CA -The City of Cupertino is a medium-sized (pop. 60,000) city in Santa Clara County. The City has controlled its traffic signals for several years with aVMS-330 signal system, which is nearing the end of its design life. As the countywide population and employment levels in Cupertino have increased, City staff have begun looking for a means to provide inter-jurisdictional signal coordination, and decided to consider ITS applications in conjunction with replacement of its signal system. Potential. TTS elements in the draft report include the following: ^ ATIS, to be used in conjunction with special events at the Flint Center and for freeway incident diversions from I-280 to parallel Stevens Creek Boulevard. ^ Video surveillance as part of a new ATMS, to replace the VMS-330. Advanced transit priority treatment, to include a combination of GPS and wireless preempt equipment for queue jumping. CCS was hired to prepare a Transportation System Management Master Plan. The report used an extensive analysis of existing conditions, deficiencies, and opportunities to define projects for implementation. Each project description included a construction cost estimate, possible funding source, and implementation priority. Reference: City of Cupertino 408/777-3240 Santa Clara County TOS, Santa Clara County, CA -The Santa Clara County Traffic Operations System (TOS) project examined ways to improve traffic flows on the County expressway system and ways to relieve signal operations and maintenance staff of time-consuming duties so they will be able to fully utilize the new TOS. The project included conducting a feasibility study, developing a project definition, preparing contract documents to install the s 0 0 0 N m Q m of CUPEI~TINO selected system, implementing the new system, and training staff to operate the system. The project is currently in the construction stage. Potential TOS components include a new traffic management center with improved graphical displays of traffic flows, distribution of current travel information to motorists through the Internet or another conduit, monitoring of traffic signal equipment with automatic warnings sent to maintenance staff if equipment stops functioning, or a computer network to link staff from different departments working on the same project. CCS conducted an inventory of existing signal locations and equipment, identified TOS features to support County staff responsibilities, and selected location for and designed field elements. In the final design phase, CCS designed the first phase of field deployment, which included 5 CCTV installations with 17 surveillance cameras. Reference: John Elson County of Santa Clara Department of Roads and Airport 408/494-1333 Western Technical Services Experience Las Vegas Area Computer Traffic System (ENACTS), Las Vegas, NV - This is a one-of-a- kind system using a very wide mix of technology. The network consists of a redundant ring architecture, which connects intersection traffic control devices throughout the city to the master control center enabling traffic condition monitoring and instantaneous corrective action. In addition to data, the system also provides 40 video channels allowing the traffic control manager to see the traffic conditions. Although WTS joined the project after the concept design had already been completed, there were many specific integration and operational details to overcome. WTS worked closely with the equipment manufacturers and other integrators to overcome these items to a successful completion. WTS has remained under contract for system maintenance. Alameda Corridor, Los Angeles, CA - Provide camera systems to monitor and archive the construction of the project. The camera systems are deployed to specifically observe a task or operation in De Anza Boulevard Corridor ATMS Project h II. Qualifications ~ IGmley+lom ~ pISSOCIc'd~.S, t1C. in of CUPEf~TIN0 a heavy construction zone. Therefore, deployment of the system requires very creative and unique solutions. This project is still underway. Traffic.com, New York, NY - Traffic.com is a private company, which provides high (Broadcast) quality video to local government entities for traffic management purposes. WTS has provided design and integration services. Currently we are deploying systems in New York, Pittsburgh, Chicago and Florida. Los Angeles County Sheriff, Los Angeles, CA - Project Management, system design and installation of Airborne Video Surveillance and Land-Based Microwave System. This is a helicopter mounted high-powered, agile camera and Forward Looking Infrared (FLIR) system with a microwave return system. The camera system is controllable from the helicopter and remotely. The land based microwave system is tower mounted, agile and auto tracking. These systems are similar to those used by broadcast television entities for news reporting. Orange County Sheriff, Orange, CA -Project Management, system design and installation of Airborne Video Surveillance and Land-Based Microwave System. This is a helicopter mounted high-powered, agile camera and Forward Looking Infrared (FLIR) system with a microwave return system. The camera system is controllable from the helicopter and remotely. The land based microwave system is tower mounted, agile and auto tracking. De Anza Boulevard Corridor AIMS Project 7 II. Qualilications ~ ~ Kimley-Horn ~ and Associates, Inc. Anush A. Nejad, P.E. Professional Credentials Master of Science in Transportation Engineering, University of California at Berkeley, 1982 Bachelor of Science in Civil Engineerir.~g, North Carolina State University, 1980 Professional Civil Engineer in California, Arizona, Washington, Oregon, and Nevada Professional Traffic Engineer in California and Oregon Professional Organizations Intelligent Transportation Systems (ITS) Council ITS America California Alliance for Advanced Tran:~portation Systems (CHATS) Institute of Transportation Engineers (I'TE) American Society of Civil Engineers (.SCE) American Public Works Association (APWA) Special Qualifications ^ More than 18 years of comprehensive traffic, transportation, communications, civil engineering and transportation planning experience • Managed Intelligent Transportation Systems, CCTV, VMS, HAR and communication systems planning and design, signal system feasibility studies and implementation, signal interconnect design, and traveler inFoimation system planning and procurement ^ Manager of the San Francisco-Bay Area operations with authority to commit resources Relevant Experience Silicon Valley Smart Corridor, Frem~nt/Milpitas, CA -Kimley-Horn is providing planning, design and implementation oi'the Silicon Valley Smart Corridor project north for the cities of Fremont and Milpitas. The project involves development of concept of operations, fiber optic and communication system design, design of field elements, signal timing, and development of an operations and management plan. Kimley-Horn is coordinating the project with the cities ~of Fremont, Milpitas, and City Jose, as well as Santa Clara County, Caltrans, and MTC. Kimley-Horn will also be preparing an evaluation report for the project. Smart Corridors Program, Alameda and Contra Costa County, CA -Project Manager for planning, design and implementation of an Intelligent Transportation System for the San Pablo Avenue and I-880 corridors, incli.~ding the Cities of Oakland, Berkeley, Emervyille, Albany, El Cerrito, Richmond, San Pablo, Pinole, El Cerrito, San Leandro, Union City, Hayward, Contra Costa County, Alameda County, Alameda County Congestion Management Agency, Contra Costa Transportation Authority, West Contra Costa Transportation Advisory, Metropolitan Transportation Commission, Caltrans, AC Transit, Union City Transit, WestCAT, and CHP. This is a $9.0 million program. ^ ~ a Kimley-Horn ~ and Associates, Inc. Anush A. Nejad, P.E. Relevant Experience cont. San Pablo Avenue Signal Interconnect (Smart Corridor Phase I), Alameda and Contra Costa County, CA -Project Manager for planning, design and implementation of communication system, signal timing strategies and Intelligent Transportation System concepts for this 15 agency corridor, including the Cities of Oakland, Berkeley, Emervyille, Albany, El Cerrito, Richmond, San Pablo, Pinole, El Cerrito, Contra Costa County, Alameda County Congestion Management Agency, Contra Costa Transportation Authority, West Contra Costa Transportation Advisory, Metropolitan Transportation Commission, Caltrans, and AC Transit. Kimley-Horn managed for six separate PS&E packages (over $4.0 Million) and provided construction support services to the agencies involved in the project. Anush Nejad was also successful in completing; and promoting the passage of a Memorandum of Understanding (MOU) between the agencies, which is very unique in term of issues and number of agencies involved. City of Hayward Fiber Optic Master Plan and Backbone Design, Hayward, CA - Project Manager for preparation of a finer optic master plan for the City of Hayward Advanced Transportation Management System, Signal System and Information System communication requirements. Kimley-born coordinated with the City's Information Systems Department to incorporate both functio~ialities into the system. Kimley-Horn also prepared PS&E for two major backbones segments (over 10 miles) to interconnect both the traffic signal system and the City facilities, including the Police Department, Corporation Yard, Main Library, Main Fire Station and thc; City Hall. Kimley-Horn also evaluated various network strategies, including Fast Ethernet, ATM, Sonet and provided recommendation for existing and future system connectivity. City of Palo Alto Signal System and ~-dvanced Transportation Management System Feasibility Study, Palo Alto, CA -Project Manager for evaluation of various signal systems for the City of Palo Alto. This ~~roject involved evaluation of the existing VMS 330 signal system and recommendation for a new integrated signal system/ATMs system for the City. Kimley-Horn evaluated City's Advanced Transportation Management System requirements and developed recommendations for a signal system replacement program. This project is over $2.0 Million and Kimley-Horn will be providing design services for the City during the next phase of the project. City of San Jose Intelligent Transportation Systems (ITS) Plan, San Jose, CA -Project engineer for the development of the City of San Jose and the Silicon Valley ITS Strategic Plan. The plan reviewed all major ITS e;ffort by the City of San Jose as well as the Silicon Valley Smart Corridor project. Responsible for evaluation and development of recommendations for the signal system and controller upgrade, signal interconnect program, Traffic Operations Center, and all of th~~ associated ITS activities within the Street and Traffic group. Kimley-Horn will be designing the upgrades for 100 traffic signals with new communication system. ^ ~ ~ Kimley-Horn ~ antl Associates, Inc. Anush A. Nejad, P.E. Relevant Experience, cont. TravInfo® Traveler Information Sysitem Procurement Management, Metropolitan Transportation Commission, Oakland, CA -Project Manager for development of specifications and procurement documents for the San Francisco-Bay Area's advanced traveler information system. This contr~ict is between $40 to $60 million and is a multi-year program. Kimley-Horn evaluated the existing system, developed functional requirements for design and operations of the data collection, data fusion, data dissemination, marketing and project management aspects of the project. Kimley-Horn also developed evaluation criteria and will be assisting MTC with the selection of the successful contractor. Kimley-Horn will also monitor the performance of the Co;atractor for the duration of the contract to ensure compliance with the Functional Requirements. A special contracting requirement was developed to provide incentive-based p~ryments to the contractor based on performance measures developed for the program. Santa Clara County -General Design Consultant, Santa Clara County, CA -Project Task Manager for general engineering support services for the Santa Clara County. Managed the work for Kimley-Horn to provide quality control reviews, communications system design, field reviews, base plan preparation, and development of the master specifications. The Santa Clara County project is a multi-year Traffic Operations System (TOS) project for expressways in Santa Clara County. Thy s project is funded through Measures A & B Sales Tax Program, estimated at $25 million 1.'or the next five years. Kimley-Horn provided design support services for three expressway, as well as developing the communication system reviews and recommendations. Santa Clara County Valley Intelligent Transportation Systems (ITS) Plan, Santa Clara, CA -Task manager for the Santa Clara County ITS plan. The plan follows the same steps as a federal Early Deployment Plan to develop a 20-year ITS solution for the County. Key tasks include the identification and inventory of existing conditions, public awareness campaign, evaluation of ITS elements and infrastructure, development of a prioritized list of ITS improvements, development of an f;xpenditure and implementation plan, and integration with the County's 20-year planning process. Anush Nejad developed market package requirements, evaluated existing and future projects, ranked projects for future funding, develop list of potential project fora 5, 10 and 20-year implementations, prepared cost estimates for projects (totaling over $1C~0 million), and assisted with the preparation of the final report. ~ ~ Kimley-Horn ~ . and Associates, Inc. Anush A. Nejad, P.E. Relevant Experience, cont. Seattle-Tacoma Airport Communication Systems Design, Seattle, WA -Project Engineer for planning, design and cons~ruction support services for the Seatac Airport communications system for vehicle detection and congestion management system. The project included the communications li~iks for the sensor units, Variable Message Signs and CCTVs. The project involved evaluation of the traffic patterns at the Seatac Airport and design of a fiber optic communication backbone for current and future ITS deployments. These elements would interface with the Seattle-Area MDI program. Kimley-Horn also provided the design and implementatio~l of the Parking Revenue Control System and the communications to the central system..Also evaluated various network equipment and systems for Seatac Airports master corrimunication plan. ~ Kimley-Horn ~ ^ and Associates, Inc. Petrus S. "Pierre" Pretori'us, P.E. Professional Credentials Bachelor of Science, Civil Engineering, University of Pretoria, South Africa, 1978 Bachelor of Engineering, Transportation Engineering, University of Pretoria, South Africa, 1982 Registered Professional Engineer in Arizona Special Qualifications ^ More than 20 years of ITS ,traffic management, and transportation planning experience. ^ Project manager/engineer for ITS, transportation planning, traffic management, and trafEc signal projects. ^ Past-President of ITS Arizona ^ Chair of the ITS America ATIS Committee ^ Member of the FHWA ITS Deployment Technical Advisory Committee (DTAG) ^ Member of the ITS America Coordinating Council Relevant Experience Silicon Valley Smart Corridor, Fremont/Milpitas, CA -Project Manager. Kimley- Horn is providing planning, design and implementation of the Silicon Valley Smart Corridor project north for the cities of l~remont and Milpitas. The project involves development of concept of operations, fiber optic and communication system design, design of field elements, signal timing, and development of an operations and management plan. Kimley-Horn is coo;~dinating the project with the cities of Fremont, Milpitas, and San Jose, as well as Sant~i Clara County, Caltrans, and MTC. SMART Corridors Program, Alameda and Contra Costa Counties, CA -Task Leader. Kimley-Horn is responsible for planning, design, integration and implementation of a $9.8 million Advanced Transportation Management Program for Alameda County CMA. The SMART Corridors program is a cooperative effort by 26 agencies to plan and implement a multimodal advanced transportation management system along the San Pablo Avenue (I-80) corridor; and the 1-880 corridor, which includes International Boulevard, East 14th Street, San Leandro Boulevard/Street, Hesperian Boulevard, and Union City Boulevard. ^ ~ ~ Kimley-Horn ~ and Associates, Inc. Petrus S. "Pierre" Pretor~-us, P.E. Relevant Experience, cont. Fontana/Ontario ATMIS Project Management, Fontana, CA -Technical Advisor. Kimley-Horn is currently serving in an advisory role as project management staff for the City of Fontana as part of this Advanced Traffic Management Information System (ATMIS) project. KHA staff direct the design consultants in their efforts to complete the project documentation, conceptual design and detailed design of the system elements. KHA also provides technical advice to the City's traffic engineering staff regarding traffic signal system upgrades. The project management responsibilities include coordination activities between the Cit}~ of Fontana and the other project stakeholders. This includes the City of Ontario, Caltrans, SANBAG and major activity centers such as, the California Speedway, The Ontario 1vlills Mall, the Ontario Airport and the Ontario Convention Center. The completed ATMIS will include traveler information, traffic systems management, emergency servi~~es, and event management elements. Silicon Valley Intelligent Transportation Systems (ITS) Strategic Plan, San Jose, CA -Project Manager. Kimley-Horn is developing ITS systems to address local needs for Silicon Valley, paying particular attention to the coordination and compatibility of the system with other ITS technologies that have already been implemented in the region. The project involves assessing existing systems, as well as analyzing potential areas for system expansion. Kimley-Horn is advising on the operations and management implications of the system, the organizsrtional structure, and the institutional arrangements needed to assure a world~~class ITS deployment. The project includes the following issues: incident/emergency management systems, traveler information systems, traffic control systems, and the development of a new traffic operations center. TravInfo Traveler Information System Procurement Management and Technical Advisor, San Francisco Bay Area, CEO -Project Manager. Kimley-Horn provided technical advice for development of sp~:cifications and procurement documents for the San Francisco-Bay Area's advanced traveler information system. This is a multi-year, $38 million, program. Kimley-Horn as;~isted in evaluating the existing system, developed functional requirements for design and operations of the data collection, data fusion, data dissemination, marketing and project management aspects of the project. Kimley-Horn assisted in developing evaluation criteria and assisted MTC with the selection of the successful contractor. Kimley-Horn will also monitor the performance of the Contractor and provide technical advice for the duration of the contract to ensure compliance with the Functional Requirements. ^ ~ ~ Kimley-Horn ~ and Associates, Inc. Petrus S. "Pierre" Pretorius, P.E. Relevant Experience, cont. ITS Strategic Plan Update, Maricopa County, AZ -Project Manager. Kimley-Horn was responsible for updating the 1995 1\~IAG ITS Strategic Plan. The Strategic Plan Update includes such components as an inventory of existing and planned systems, development of a regional architecture ;stakeholder Involvement Plan, Project Implementation Plan, ITS Telecommunications Plan, Evaluation Plan, and a Training and Capacity Plan. The Plan involved close coordination with transportation and emergency management agencies in the MAG regicm to determine how ITS technologies can address the needs of the transportation system. ITS and telecommunications projects for short- term, mid-term and long-term deploymc;nt were developed and recommended, as well as plans for ITS evaluation. I-5 Corridor Inter-County Smart Street Feasibility Study, L.A. and Orange Counties, CA -Project Manager. Kirr~ley-Horn is currently leading a major ITS study in Southern California to identify ways of improving the operation of intercounty arterials. The study is determining the best way to coordinate the operation of arterials between Orange and Los Angeles Counties and the types of improvements to be made. It is emphasizing signal synchronization, intelligent transportation systems (ITS), and other nonstructural means of achieving improved mobility. AZTech Model Deployment Initiative, Phoenix, AZ -Program Manager. Kimley-Horn served as the system integrator and sofr,vare developer between the ADOT FMS and the AZTech Model Deployment Initiative. AZTech built upon the existing infrastructure in the area (including the Arizona DOT Freeway Management and Traveler Information System, municipal signal systems, and Dissociated communications networks) to connect multiple jurisdictions' TOCs to share information and enhance travel information distribution to the public (via public/private partnerships). This expanded ATIS includes a significant transit information component, kiosks with multimodal information, expanded Web page information, and dissemination via CATV, FM radio broadcasts, and personal digital assistants. Information is collected and disseminated via a centralized, privatized ATIS server co-located at the ADOT Traffic Operations Center in Phoenix, which currently serves as the lcub for the FMS. ^ ~ ^ Kimley-Horn ~ antl Associates, Inc. Richard J. Semer, P.E. Professional Credentials Bachelor of Science in Electrical Engineering, Arizona State University, Tempe, AZ Professional Electrical Engineer in Ari:~ona, California, Colorado, Florida, Nevada and Washington Institute of Electrical and Electronics )~.ngineers (IEEE), Member IEEE Standards Association, Member Special Qualifications Twenty years of experience in the f fields of systems design, testing, and implementation. ^ Experienced in highway and airport runway lighting design. Varied industrial experience including system design specifications, interface validation and documentation, harclware/software system development, and field testing. Relevant Experience ADOT FMS Communications Master Plan, Phoenix, AZ -Wrote ADOT FMS Communications Master Plan which shall serve as a guideline to ADOT and future designers for the evolution of the FMS SONET backbone. The Master Plan shows a proposed buildout of the FMS Commu~iication System to encourage the tota1200+ miles of freeway based on the ADOT construction phases and communication needs. ADOT Freeway Management System, Phoenix, AZ -Systems design and integration of amulti-member team for conceptual and final design of $120M, 140-mile surveillance and control system which includes a SONET communications backbone, VMS, CCTV, ramp metering, fiber optic communications, incident detection systems, pump station monitoring, and a tunnel management ;system all centrally controlled from the ADOT Phoenix District Traffic Operations Center. Communication system was designed to accommodate integration of over 400 miles of freeway field elements, as well as provide links to area jurisdictions' TOCs for rapid exchange of traffic information. FAST (Freeway and Arterial System of Transportation), Las Vegas, NV - Responsible engineer in charge of design team for the communications and power distribution portion of this Las Vegas freeway management project. Project includes video detection, CCTV surveillance, dynamic; message signing, trailblazer signs, HAR and a SONET communication backbone. ~ Kimley-Horn ~ ^ and Associates, Inc. Richard J. Seiner, P.E. Relevant Experience, cont. ADOT FMS Phase IV Software Development, Phoenix, AZ -Project manager for FMS Phase IV software effort. Scheduled activities and verified project milestone completion, as well as periodic customer updates and status reports. Project included development of the software for the Phase IV FMS. The project included communication software for traffic controllers, node processors (communication hubs) and the modification of existing FMS communication protocol. Special Event Parking System, Temf~e, AZ -Served as system design engineer for the City of Tempe's Special Event Parking System. Designed a comprehensive parking control system that included 14 CCTV cameras, vehicle traffic monitoring for 12 parking areas, 22 VMS used to display parking availability, and four perimeter VMS. The system routes all the vehicle ingress and egres;; data to a central location for processing. Parking Revenue Control System, Phoenix Sky Harbor International Airport, Phoenix, AZ -Served as design engi~zeer. Responsibilities included the design of the SONET based communication system ;end CCTV vehicle identification system used for this state of the art parking control system. This parking revenue central system (PRCS) links five parking structures via the SONET equipment and fiber optic cable. The system includes automated license plate identification at entry and exit lanes and a card access system for designated employees. Virginia Department of Transportation, VA -Served as project design engineer for the lighting of several miles of rural hi;;hway in the Hampton Roads area. Project included hundreds of lighting fixtures. Williams Gateway Airport, Mesa, A;~ -Served as responsible engineer for runway and taxiway lighting for this $17-million n;nway reconstruction project. Highway Advisory Radio (HAR) Technology Assessment, VA - Performed a study of current HAR technology available for the Virginia Department of Transportation (VDOT). The study included assessing HAR tecl--nology to aid VDOT in the selection and design of a HAR system. I-25 North HOV/Bus Traffic Management System, Denver, CO -Reviewed design specifications and schematics for variable message signs (VMS), blank out signs, and various cabinets for traffic control. ^ ~ ~ Kimley-Horn ~ and Associates, Inc. Richard J. Semer, P.E. Relevant Experience, cont. I-95 Intelligent Corridor System Final Design, Packages A, B, and C, FDOT District Six, Miami-Dade County, FL - Cotr~munications Engineer. Kimley-Horn provided systems engineering, software development, and post-design and system integration services for this 17-mile corridor in Miami-Dade, Broward, and Palm Beach counties. Sunguide provides an integrated control center for managing freeway traffic, using multiple UNDO servers and workstations. Sunguide employs ramp metering and main line vehicle flow metering, trailblazer signs, dynamic message signs, and CCTV traffic control elements. A component of the system is a central database in which traffic and transportation information from variou;~ local and state agencies is collected for dissemination to interested parties. Thi:~ system also provides timely traveler information to the public on a dedicated Web site. Hampton Roads Traffic Management System, Phase III, Southeastern VA - Communications Engineer. Kimley-Horn provided design of a traffic management system covering 63 miles of freeway in the Tidewater region. Currently under construction, this program involves deployment of communication infrastructure enabling motorists to receive real-time information about the levels of congestion or locations of incidents on the freeway network. Project features a SONET-based fiber-optic communication network linking field components to the Smart 'Craffic Center, which, in addition to being the focal point for incident and congestion management, will be closely allied with bridge and tunnel operations, local jurisdictions, and other traffic centers in Virginia. AZTech Model Deployment Initiative, Phoenix, AZ -Communications Engineer. Kimley-Horn served as the system integrator and software developer between the ADOT FMS and the AZTech Model Deployment Initiative. AZTech will build upon the existing infrastructure in the area (including the Arizona DOT Freeway Management and Traveler Information System, municipal signal :systems, and associated communications networks) to connect multiple jurisdictions' TOCs to share information and enhance travel information distribution to the public (~/ia public/private partnerships). This expanded ATIS will include a significant transit information component, kiosks with multimodal information, expanded Web page information, and dissemination via CATV, FM radio broadcasts, and personal digital assistants. Information will be collected and disseminated via a centralized, privatized ATIS server to be co-located at the ADOT Phoenix District Traffic Operations Center in Phoenix, ~Nhich currently serves as the hub for the FMS. ^ ~ ~ Kimley-Horn ~ and Associates, Inc. Richard J. Semer, P.E. Relevant Experience, cont. The following projects were completes! while Mr. Semer worked for other firms prior to joining Kimley-Horn in 1994. Global Positioning System (GPS) Lal~, San Diego, CA -Designed and built the GPS System Integration Laboratory and all ~iecessary test fixtures in the San Diego office of ARINC Research Corp. Interface Verification and Validation, San Diego, CA -Project leader of the group responsible for the writing, revising, ar.~d verification of all GPS User Equipment (UE) Interface Control Documentation. These documents define all the message traffic between the GPS and all other systems. Reduced Vertical Separation Performance Study, San Diego, CA -Installed GPS reference stations worldwide with specially designed software to collect data for the FAA. This information, used by high-accuracy navigation devices, is used to determine the safety of vertical distance reduction between two aircrafts. F-18/Cruise Missile Inertial Navigation System, Woodland Hills, CA -Wrote the procedures and performed the tests which proved the design integrity of all performance upgrades. Responsible for coordinating with the software and hardware engineers to resolve all design problems. Ground Launch Cruise Missile System, San Diego, CA -Electrical systems engineer on the ground launch cruise missiles flight test team. Responsible for the proper operation of the Launch Control Center, Transporter Erector Launcher, and the missile during flight testing. Avionics system engineer responsible for writing and performing the test procedures necessary to prove new design concepts. ^ ~ ^ Kimley-Horn ~ and Associates, Inc. David S. Haines, P.E. Professional Credentials Bachelor of Science, Electrical Engineering with Honors, Florida Atlantic University, 1995 Registered Professional Engineer in AZ; (Electrical) and VA Member, Institute of Electrical and Ele~;tronics Engineers (IEEE) Special Qualifications ^ Specializes in wide area communications architecture design, communication equipment and ITS equipment tech~lology assessments, fiber optic network design, local area network design, lighting ;protection design, power distribution design, and roadway lighting design. ^ Experienced in specification writin;;, plans package production, constructibility evaluations, software functionality writing, construction support for fiber optic network installations, and troubleshooting/repair of communication equipment. Relevant Experience Hampton Roads Traffic Management System, Southeastern VA -Responsible for designing the wide area network communication architecture, which includes a combination of SONET and frequency ~3ivision multiplexer systems, communication signal bridges and routers, Ethernet hul=~s, low speed signal terminal servers, and node processors to manage multi-drop channels. Also designed field cabinet hardware and communication hub building configurations, power distribution designs, and many other details that relate to the constructibility of the closed circuit television, variable message sign, and detector subsystems. Responsible for designing an extensive fiber optic network that included a combination of various topologies, fiber optic cable installation plans, network communication schematics with Eber assignments, and splicing tables that identified a119,168 splices that need to occur. Responsible for laying out the structure, the generation of details, tables, and diagrams, and performing quality control checks throughout many portions of the; plans package. Responsible for researching and writing various portions of the technology assessment, basis of design document, communication architecture options paper, and technical specifications. Greensboro Signal System Communications Planning, Greensboro, NC -Assisted in the evaluation of various communication architecture alternatives available to the City. The job required evaluating a variety oi'communication technologies, including SONET, ATM, channel banks, optical transceivers, and long range copper modems, and evaluating the different network topolo;;y options available based on the use of the existing copper based communication rzedium infrastructure and fiber optic cables obtained through resource sharing agre~;ments. ~ Kimley-Horn ~ and Associates, Inc. David S. Haines, P.E. Relevant Experience, cont. Intelligent Corridor System, South FL -Responsible for designing a communication architecture that has a cost effective migration path to a future SONET communication system. The design of the communications architecture included interfaces to leased T-3 circuits, M-1/3 multiplexers, intelligent multiplexers for managing multi-drop low speed communication channels, communication signal bridges and routers, Ethernet hubs, and low speed signal terminal servers. Resf~onsible for designing the wide area closed-circuit television communication system, which included electrical NTSC video signals devices and communication mediums, fiber optic transceivers for both data and video signal transport over optical fibers, video signal switches, compressed digital video signal devices and communication mediums, ;ind various types of image enhancement devices, projection screens and video wall equif~ment. Also responsible for designing the communication system for inductive loop detector and video image detector subsystems. Responsible for designing the local are: network, which included designing the cabling plan and performing bandwidth calculations based on virtual LAN capabilities of various network switching technologies. Responsible for designing the power distribution and UPS systems throughout all subsystem:. Responsible for designing the fiber optic network that included a combination ofvarious topologies, network communication schematics with fiber assignments, and splicing tables that identified all splices that need to occur. Assisted in designing lightning protection methods; writing the functional requirements for software development; evaluating the constructability of different locations; writing of technical specifications; and producing plan packages. Advanced Traffic Management System, Norfolk, VA -Responsible for designing the local area network, which included designing the cabling plan and performing bandwidth calculations based on virtual LAN capabilities of various network switching technologies. Responsible for assessing; computer hardware and peripheral technologies and writing specifications for related elements in the ATMS platform. Responsible for designing the expansion of the wide are:a network, which included the addition of a new SONET node and various communication support devices. Responsible for designing the reconfiguration and expansion of the fiber optic network. Responsible for supporting construction efforts during the installation of the fiber optic network and communication infrastructure. La Mesa Traffic Signal System, La 1V[esa, CA -Provided technical support in evaluating potential fiber optic networ•; and communication equipment interface incompatibilities, which included an evaluation of a fiber optic network which is comprised of both multi mode and single mode fibers and various generations of optical transceivers configured in a multi-drop topology. ^~^ Kimley-Horn ~ antl Associates, Inc. David S. Haines, P.E. Relevant Experience, cont. Metrowide Communications Interconnection, Denver, CO -Responsible for generating wide area fiber optic network topology options, based on a combination of various new fiber optic cable routing plans and existing fiber routes provided through resource sharing agreements with a variety of different agencies and companies. Assisted in the generation of various wide area communication architecture options, which included the evaluation of SONET, ATM, MPEG 2 digital video compressors, IP based digital video compressors, analog NTSC optical transceivers, and various communication signal bridging and routing technologies. Congestion Avoidance and Reductio~i for Autos and Trucks (CARAT), Charlotte, NC -Responsible for evaluating prof~osed "Value Engineering" options against the specified communication technologies and the communications architecture topology in design plans. This effort included an evaluation of a proposed multiplexer to demultiplexer alternative that would effectively home-run all multi-drop low speed channels to one central processor, as opposed to the distributed approach which off loaded central processing requirements by having the low speed multi-drop channels managed out at the field node location;. Intelligent Transportation System Early Deployment Study, Jacksonville, FL - Responsible for creating the framework in which multiple design approaches can be developed, each one specifically tailor~:d to meet the needs of the user, while maintaining the benefits of a common architecture. The architecture defined the functions that must be performed to implement a given user service, the physical entities or subsystems where the functions reside, the interfaces/information flows between the physical subsystems, and the communication requirements for the information flows. Glendale Transportation Management Center, Glendale, CA -Responsible for researching the various functions of the ATMS platform, such as AVLS, CMS/VMS, CCTV, congestion monitoring, incident detection, dynamic kiosk, dynamic trailblazer, emergency vehicle preemption, GUI/C~IS, HAR, interconnections with other agencies, parking system monitoring, traffic intersection control, and transit system monitoring, and evaluating the required processing power, data storage capacity and local area network communication bandwidth re~Iuirements of the ATMS. Burlington-Graham Signal System, Burlington, NC -Responsible for writing various parts of the technical special provisions. Which included contacting members on the 2070E committee and researching the most current activities in generating the CALTRANS 2070E Standard, for its implementation within the Burlington-Graham Signal System. ^ ~ ~ Kimley-Horn ~ -_ and Associates, Inc. David S. Haines, P.E. Relevant Experience, cont. Tucson Freeway Management Systenn, Tucson, AZ -Responsible for designing the wide area network for distribution of the variable message sign and CCTV video information to/from the traffic operations center and multiple remote user sites. This wide area network design included corriponents like single mode fiber optic cable, optical transceivers, video and data multiplexi~ig equipment, video and network switching components, interfaces to dial-up and l~:ased Tl circuits from the local telephone service provider. Responsible for the producti~~n of the communication components within the Plans and the Special Provisions, which included fiber optic cable design layout and splice details, communication block di~igrams, and technical specifications for many communication and software compone~its. Freeway and Arterial System of Tra~isportation, Las Vegas, NV -Responsible for writing the communications master plan, portions of the implementation plan, designing the local area network at the FAST TMC, designing the wide area network which incorporates SONET, ATM, and Ethernet components, designing the various types of topologies and identifying the communication components that will be used for the field distribution networks. Responsible for writing technical specifications for many different communication and computer hardwar~° components and developing special details within the Plans. Also responsible for designing the various power distribution systems needed throughout all subsystems within the project. Parking & Traffic Guidance System.. Nashville, TN -Responsible for designing the communications infrastructure components and writing various portions of the technical specifications. Special Event and Parking Management System, Tempe, AZ -Responsible for designing the fiber optic network which included the creation of many splice and connection details. Responsible for designing the communication platform used to collect information from the field hubs and se~ld this consolidated data back to the operations center for processing. Responsible for designing the computer hardware and software platform used to provide the automated and operator interface functionality of the system. Responsible for designing the local area network that will be used to connect the system components together and provide a common communications medium between them. Military Highway Automated Traffic Management System Interface, VA - Responsible for designing the various fiber optic network topologies for the field distribution network. Identifying the fiber optic edge equipment that will be deployed. Researching the existing infrastructure and identifying the most optimum interface method. Producing Plans and Special Provisions for the fiber optic and communication components of the system ^ ~ ~ Kimley-Horn ~ and Associates, Inc. David S. Haines, P.E. Relevant Experience, cont. Fayetteville Signal System, Fayetteville, NC -Responsible for designing the local area network and its interfaces to the central: hardware platform, the video display system, and the wide area network traffic signal controller and CCTV communication subsystems. Responsible for assessing computer hardware, wide area network, and local area network equipment technological advances and writing specifications for related elements in the Fayetteville Signal System. Responsible for performing quality assurance checks in the wide area fiber optic network design ar-d the central hardware platform. Phoenix Freeway Management System, AZ -Responsible for providing construction support services on various project phases. These services included evaluating equipment submittals for determining their compliance with the specifications, evaluation of schedules and test procedures, evaluating proposed design modification by the Contractors, evaluating test results, determining sight specific design details and providing equipment integration advice; to help make the construction process go smoothly. Phoenix Downtown Special Event Parking Management System, AZ -Responsible for designing the wide area network communication infrastructure which included various topologies supported over the fiber optic communications medium. Responsible for designing field device communication equipment configurations for CCTV, VMS, LCS, and BOS ITS elements. Responsible for designing the central communication platform which included existing computer and network devices as well as new central components needed to support this added functionality of the City of Phoenix ATMS. SIEMENS Stromberg-Carlson, Bocci Raton, FL -Responsible for designing/upgrading digital telephone switches at many different installations for clients such as Ameritech, Bell Atlantic and BellSouth. Persian Gulf Area, Riyadh, Saudi Airabia -Responsible for installing, maintaining, and repairing AM/FM transmitting anti receiving radio communications and related electronic equipment for various U.S. Army combat units deployed during the Persian Gulf war. ^ ~ ~ Kimley-Horn ~ and Associates, Inc. Ronald W. Freeman, CET' Professional Credentials Associate of Arts, Architectural Drafting, Forsyth Technical Institute, 1968 Associate of Arts, Fundamentals of Data Communications, University of California-Berkeley, 1995 Associate of Arts, Signal Timing Optimization, Texas A&M Engineering Extension Service, 1987 Certified Engineering Technician Professional Organizations Fundamentals of Data Communication;>, University of California, Berkeley Extension, 1995 Signal Timing Optimization, Texas A&:M Engineering Extension Service, 1987 Seminar for Traffic Engineering Technicians, Traffic Institute, Northwestern University, 1968 Architectural Drafting, Forsyth Techni~;al Institute, 1967 Special Qualifications More than 25 years of ITS, traffic ~;ignal system design, and transportation engineering support experience. Specialized fiber optic communication design expertise for regional traffic control systems. Relevant Experience Basis of Design Directive, Denver, CIJ -Project designer for development of a Basis of Design Directive for Denver signal system communication infrastructure. The project developed a guideline document to est~iblish uniformity in design and installation of communication network and its components. Methods, materials and procedures for design were established for construction and i~zstallation of a fiber optics communication system. Communication architecture and interconnectivity were developed based on communication needs. A description and installation procedure for each design element were developed to provide uniform design criteria and gu~.delines for a fully functional and compatible system. Central Business District Signal System, Denver, CO - Senior designer for design of fiber optic interconnect cable installati~~n for over 175 initial signals, with ultimate system buildout of over 750 signals. Fiber optic cable routing included aerial and conduit installations. Central Business District Signal System, Memphis, TN -Senior designer for design of fiber optic interconnect cable installati~an for over 175 initial signals, with ultimate system buildout of over 750 signals. Fiber opt~.c cable routing included aerial and conduit installations. ^ ~ ~ Kimley-Horn ~ and Associates, Inc. Ronald W. Freeman, CE7' Relevant Experience, cont. City of Palo Alto Signal System Upgrade Feasibility Study, Palo Alto, CA - Kimley- Horn evaluated various signal systems for the City of Palo Alto. This project involved evaluation of the existing VMS 330 signal system and recommendation for a new integrated signal system/ATMS system for the City. Kimley-Horn evaluated the City's Advanced Transportation Management System re~~uirements and developed recommendations for a signal system replacement program. This project is over $2.0 Million, and Kimley-Horn will be providing design services for the City during the next phase of the project. City of South San Francisco Signal System Design, South San Francisco, CA - Kimley- Horn designed an interconnect system ~md selected a master traffic control system for the City of South San Francisco. The selected master traffic control system was the Bitrans, closed loop, signal control system. The project included preparation of PS&E for the interconnect design along Spruce Avenue, and acquisition of the software and hardware for the operation of the master traffic control system. A :separate signal timing analysis was conducted for the Spruce Avenue. Communication System and Traffic ~~perations System Field Hardware, Los Angeles County, CA -Kimley-Horn was selected by Caltrans District 7 for this advanced traffic systems assignment involving over 45 miles of freeway in Los Angeles County. Our team's services include preparation of the project report and five PS&E packages for complete communication networks; freeway system elements (including closed circuit television, changeable message signs, and ramp meter installations); and system integration along the entire length of State Routes 57, 91, an~i 60. Fiber Optics Master Plan and Design, Hayward, CA -Kimley-Horn provided engineering and communication services for design and implementation of a fiber optics master plan for the City of Hayward. Tliis project involved the design of the fiber optics backbone, spurs and connections to the city hall, libraries, fire stations, corporation yards and the traffic signal system (CCTV, video detection and other ATMS elements). Kimley-Horn reviewed various communication archil:ecture, such as Fast Ethernet, ATM, and SONET for recommendation to the City. Kimley-Horn prepared a Basis of Design Document for the City establishes the design elements of the fiber optics system for future implementation. In addition, Kimley-Horn prepared the P~~&E for the fiber optics installation along Winton Avenue, "D" Street and Soto Road. This project involved retrofit of existing conduits and pull boxes, installation of new interconnect conduit and pull boxes and installation of conduit along I-880 along Caltrans bridge structure. Coordination with Caltrans was required for the installation of the conduit on the I-880 bridge and connection to State Route 92 and 182. ^ ~ ~ Kimley-Horn ~ __ and Associates, Inc. Ronald W. Freeman, CET' Relevant Experience, cont. Foothill Expressway Interconnect De;~ign, Santa Clara County, CA -Project engineer for interconnect design along Foothill Expressway for Santa Clara County. The project involved design of interconnect, signal :modifications, coordination with various agencies, and preparation of plans, specifications, and estimates. Freeway Management Systems, California and Arizona -Project designer for work for Caltrans involving installation of CCT`', HAR, CMS, count stations, communication and ramp metering on 15 miles of I-405 in I.os Angeles. Senior technical designer, developed design guide for installation of system interconnect conduit for power, fiber optic, and multi- connector cable for the Transportation (:orridor Agency in Orange County, California. Designed conduit and control equipment placement on Arizona Department of Transportation, Freeway Management System in Phoenix, Arizona. Market Street/Willow Pass Road Signal Modification and Street Lighting, Concord, CA -Kimley-Horn and Associates designed the plans, specifications, and estimates for signal modification and street lighting at Market Street and Willow Pass Road in the City of Concord. The project involved the PS&E for the modification of the existing signal, the design of a video detection system, and the installation of a CCTV camera for intersection monitoring. The project also included the PS&E preparation for street lighting along Market Street east of the intersection and Willow Pass Road north of the intersection. Microwave Signal Interconnect Evaluiation and Design, Daly City, CA -Project manager and designer for traffic signal microwave signal interconnect for City Hall to local street master controllers. Project included equipment evaluation and path analysis for 23 GHz and 31 GHz microwave and PS&E for City to bid. Also included in the project was preparation of FCC license application for the City. Mt. Diablo Boulevard, Moraga Road, and Plaza Park Street Lighting and Signal PS&E, Lafayette, CA -Kimley-Horn and Associates is providing engineering and design services for street lighting, signal interconnect, a.nd signal installation and modifications along several roadway segments and the downtown p;~rk in the City of Lafayette. The project involves the design of street lighting along Mt. Diablo Boulevard, Moraga Road, Golden Gate Way, Plaza Way, and in Plaza Park; signal interconnect for six signals along Mt. Diablo Boulevard and Moraga Road; and signal design and modifications at three intersections. The project includes field review, utility review, preparation of PS&E, and coordination with the local agency and several project consultants. Paseo Padre Parkway, Mission Boulevard, Washington Boulevard & Driscoll Road Signal Interconnect, Fremont, CA -Kimley-Horn prepared plans, specifications, and estimates (PS&E) for 4.0 miles of signal interconnect along four major arterials. The project included field review, utility verificatio;~s, coordination with other agencies, and preparation of interconnect plans, quantity estimate;~, and specifications. Several trenching and cabinet retrofit details were developed for the project. ^ ~ ~ Kimley-Horn ~ antl Associates, Inc. Ronald W. Freeman, CET Relevant Experience, cont. San Pablo Avenue Signal Interconnect Project, Alameda/Contra Costa Counties, CA - Kimley-Horn was the prime consultant for this multi-agency signal interconnect and coordination project. The project involved 15 agencies including Alameda County CMA, Contra Costa County Transportation Authority, Contra Costa County, AC Transit, MTC, Caltrans and the Cities of Oakland, Emc;ryville, Berkeley, Albany, El Cerrito, Richmond, San Pablo, Pinole, and Hercules. The goal of the project was to develop and implement a traffic responsive signal operation along San Pablo Avenue for over 85 traffic signals. The project included project development, design o~' interconnect system, design of advanced traffic management elements, including video detection and CCTV, and signal timing development and implementation. Signal Coordination Study, North Dallas County, TX -Project engineer for signal timing and implementation of 230 traffic signals along inter-city routes in North Dallas County. The project included development of timing plans for coordination of major arterial and arterial grids among the cities of Dallas, Richardson, Garland, Farmers Branch, and Carrollton. Responsibilities included coordination <<mong cities for inter-city timebase signal coordination, development of timing plums, implementation of timing plans and fine-tuning of installed plans. AAP, TRANSYT-7F, and PASSER-II and III were used for signal timing analysis. Signal Coordination Study, Dade Cou~,nty, FL, Dade County, FL -Project analyst for development of signal timing plans along inter-city routes in the Miami metro area. The project included development of intersection timings and timing plans for coordination of major arterial and arterial grids between. the cities within the region. Signal Coordination Study, Long Beach, Long Beach, CA -Project manager/engineer for signal timing and implementation for 5`• intersections in the City of Long Beach. Coordination plans were developed for the major arterial in the northeast section of the City. Responsibilities included project management, supervision of data collection, before and after studies, timing plan generation using P~~SSER-II and TRANSYT-7F, implementing timing plans, fine-tuning of plans, and preparation of the final report. Signal Coordination Study, Lubbock, TX -Project designer for signal system implementation for CBD and major arterial centralized signal system of 132 intersections. The project included signal interconnect design, intersection phasing modification recommendations, development of timi~ig plans for coordination of CBD, major arterials, arterial grids, and special timing plans for events and emergency preemption within the project area. Responsibilities included input of UTCS system database, intersection timing plan generation, downloading, implemented timing plans from TOC, and fine-tuning timing plans. ^ ~ ~ Kimley-Horn ~ and Associates, Inc. Ronald W. Freeman, CET' Relevant Experience, cont. Spread Spectrum Interconnect, Hayvrard, CA -Project manager and designer for traffic signal controller upgrades and spread-spectrum radio interconnect at nine locations in the City of Hayward. Project included review and selection ofspread-spectrum vendor. Work involved a comprehensive field review to test radio transmission signals and determine optimum antenna locations at each intersection. Tests were also conducted to review existing RF interferes. Design PS&E were prepared for signal controller and master upgrades, spread- spectrum radio installation, antenna installation, and the communication system between the field master and locals. Traffic Operation System Design, Lo;~ Angeles, CA -Senior technical designer for preparation of a Traffic Operation System (TOS) for Caltrans District 7 along 115 miles of freeway in Los Angeles County includi~lg I-110, I-105, I-405 and State Routes 101, 118, and 170. Designed camera locations for CCTV, CMS, and HAR. Communication elements included design for fiber optic cable routing and installation. Traffic Operations Center (TOC) PS~ScE, Communication Master Plan, and CCTV Camera Design, Bakersfield, CA - K:imley-Horn prepared a feasibility study and developed plans, specifications, and bid documents for a remodel of the Bakersfield City Hall Annex to install a TOC. This comprehensive project also included development of a communication master plan and prepar~ition of PS&E for traffic signal control system software and hardware elements. The communication master plan identified existing transportation control needs along with the forecasted needs associated with the City's transition to an Advanced Traffic Management System (ATMS). The report defined existing and future communication requirement:., established fiber optic cable routing schemes for the proposed synchronous optical network I;SONET) backbone and distribution circuits, illustrated top-level interconnect schemes, and recommended an implementation strategy. Summary descriptions of standard procedures and practices for the proper installation of a fiber optic system was prepared along with genera: procurement specifications for communication network hardware. The City currently uses a Quiclook Bitrans system. Traffic Signal Design, California and Nevada -Project manager and designer involving all aspects of design and analysis with particular expertise in signal hardware specification modification and installation. Recent design projects include roadway and signal design to Caltrans standards as part of intersection improvements and signal design and modification in the cities of Hayward, Concord, Oakland, West Hollywood, Ontario, Mountain View, Foster City, Fremont, Napa, San Mateo, and Lafayette, California; also experience in Reno, Nevada. ^ ~ ^ Kimley-Horn ~ antl Associates, Inc. Ronald W. Freeman, CET' Relevant Experience, cont. Traffic Signal Interconnect, Fremont, CA -Project manager and designer for four miles of traffic signal interconnect along four major arterials in Fremont. Project included comprehensive field review to locate nf;w conduit, utility coordination for potential utility conflicts, and development of PS&E package for construction. Traffic Signal System Upgrade and P'S&E, Stockton, CA -Developed PS&E for fiber optic communication system to upgrade communications to over 300 city, state and county traffic signals, including 120 new CCTV cameras for intersection surveillance. Also prepared PS&E for radio-based communication to isolated intersections. Traffic Signal Systems, Various Statf~s -Senior technical analyst and designer on numerous conventional and computerized signal systems involving over 1,500 signals in over 20 cities in nine states. Responsibilities on projects included: design of system interconnect routing and placement, signal timing, installation of timing plans, and hardware installation design. Projects included twisted pair, fiber optic, and wireless design. Transportation Management System, Orange County, CA - As senior technical designer, developed design guide for installation of system interconnect conduit for power, fiber optic and multi-conductor cable for the Transportation Corridor Agencies in Orange County. ^ ~ ~ Kimley-Horn ~ and Associates, Inc. Theodore J. "Ted" Moss Professional Credentials San Jose State University University of California, Berkeley Institute of Transportation Studies Special Qualifications ^ Over 34 years of experience encomp~issing various traffic engineering and civil engineering functions in municipal g~~vernment ^ Performed traffic engineering and transportation planning studies, intersection levels of service, signal design, signing and striping design, plans review, complaint investigations, neighborhood traffic studies, project e~igineering, signal systems monitoring/control, grant applications, consultant coordination, ;md supervision of technical support staff. Relevant Experience TE-TAP Program, San Francisco Ba~~ Area, CA -Technical Team. Kimley-Horn staff is providing transportation and tral:tic engineering services to various agencies in the Bay Area under the MTC Traffic Engineering and Technical Assistance Program (TETAP). Projects under TETAP include the Highway 4 East Transportation Management Plan Study, the City of Rio Vista Route 12 at Church/ Amerada Road Intersection Improvement Study, the City of Pleasanton Hopyard/ Dougherty Road Signal Coordination Study (15 signals), the City of Dixon A Street and First Street Intersection Operation Study, and the City of Belmont Ralston Way and El Camino Real Signal Timing Study (15 signals). Non-KHA Experience Signal System Design and Installation, City of Concord, CA -Designed and prepared specifications for, and inspectc;d the installation of over 25 traffic signals for the City of Concord. Conducted contract administration, system turn-on, final inspection and prepared final reports. In addition, checked plans for each signal installed or modified from 1969 to 1990. Concord had 12 signals in 1965 and had 105 signals as of 4/1/90. Designed and prepared specifications for 23 new signal installations and 14 signal modifications for various government agencies and developers since 1990. While with the City of Concord, participated in the installation, setup, timing operation and periodic fine tuning of a Multisonics VMS-220 master which controlled signalized intersections. Input intersection geometrics, phasing, timing and displays for the 80 plus intersections currently "on-line". Prepared and implemented various coordination patterns for major arterials as well as the downtown CBD. Participated in the design and installation of various types of signal interconnect systems, to include hard wire and telephone. ^ ~ ~ Kimley-Horn ~ and Associates, Inc. Theodore J. "Ted" Moss Non-KHA Experience, cont. FETSIM, City of Concord, CA -Project Manager for the City of Concord 1989 Fuel Efficient Traffic Signal Management (FETSIM) project and was technical consultant for the City of Daly City and City of Mill Valley 1991 Fuel Efficient Traffic Signal Management (FETSIM) projects. Developed coordinated timing plans for Hillcrest Avenue and Lone Tree Way in the City of Antioch. Intersection Operational Improvements, City of Pittsburg, CA -Conducted the level of service calculations for the City of Pittsburg, Railroad Avenue improvement project, and completed level of service calculations for six adjacent intersections within the City of Pittsburg. Traffic Circulation Studies, City of Antioch, CA -Set up the `Traffix' model and network for the Antioch - Hickmont De:velopment EIR and served as the `traffic' member of development study team. Conducted level of service calculations for various other intersections for the Coty of Antioch. Construction Survey, City of Concord, CA -Assisted in plan checking and inspection of sanitary sewer and storm drain projects. Assisted in the design, drawing and inspection of the City of Concord Downtown Storm brain Project, built in the late 1960's and early 1970's in the area of Willow Pass Road and Market Street. alignment surveys, precise leveling surveys and inspector activities; for various other projects. Performed construction surveying for the Treat Boulevard extension from Oak Grove Road to Bancroft Road. Traffic Signal Timing and Coordination, City of Concord, CA -Timing and coordination of all traffic signals in the City of Concord was established and monitored between 1978 and 1991. (106 signalized intersections). Traffic Signal Design, Central Blvd. rind Griffith Lane, City of Brentwood, CA - Provided signal design, signing and striping modifications for construction of a traffic signal at anew intersection. Traffic Signal Design, Central Blvd. rind Fairview Avenue, City of Brentwood, CA - Provided signal design, technical specifications and signing and striping plans for construction of a traffic signal at the intersection of major arterials. Traffic Signal Design, Balfour Road :end Fairview Avenue, City of Brentwood, CA - Provided signal design, technical specifications and signing and striping plans for construction of a traffic signal at the intersection of major arterials. ~ ~ Kimley-Horn ~ and Associates, Inc. Theodore J. "Ted" Moss Non-KHA Experience, cont. Traffic Signal Design, Balfour Road :xnd Summerset Avenue, City of Brentwood, CA -Provided signal design, technical specifications and signing and striping plans for construction of a traffic signal at entrance of a subdivision/golf course on a major arterial. Traffic Signal Design, Deer Valley Road and blue Rock Drive, City of Antioch, CA - Provided signal design, technical specifications and signing and striping plans for construction of a traffic signal at entrance of a subdivision on a major arterial. Traffic Signal Design, Railroad Avenue, City of Pittsburg, CA -Provide signal design and contract documents for nine intersections along Railroad Ave. between Highway 4 and Kirker Pass Road. Fostoria Parkway, Traffic Improvennents, City of San Ramon, CA -Provided signal design, signal modifications, street lighting and specifications for Fostoria Parkway as part of a major street improvement project.:Prepared plans using AutoCAD. Traffic Signal Design, City of Fremont, CA -Provide design, specifications and cost estimate for the construction of a new ~~ignal at Warren Avenue and Fernald Street. Design includes interconnection to Warm Spric-gs Boulevard. ^ ~ ^ Kimley-Horn ~ and Associates, Inc. Shadi Bassam Anani, EIT' Professional Credentials Master of Science in Transportation Engineering, University of California, Berkeley, 2000 Bachelor of Engineering in Civil and Environmental Engineering, American University of Beirut (Lebanon) Special Qualifications Experienced in programming, Microsoft Word, Excel, Access, AutoCAD, statistical software packages, and civil engineering (especially transportation and air quality) software. ^ Experienced in transportation research. Relevant Experience ^ Ground Transportation Management System for Winnipeg International Airport ^ Landside Integrated Management System for Logan International Airport ^ Boston's Central Artery/Tunnel Integrated Project Control System ^ Strategic Work Plan for the Pioneer Valley Transit Authority ^ Survey of Smart Card Based Transportation Initiatives in the Northeast Corridor JL ccs ~~ PLANNING AND ENGINEERING 1 N C 0 R P 0 R A T E D STEVEN M. FITZSIMONS Task Manager Education University of California, Berkeley, M.S., (Transportation Planning), 1986, University of California, Berkeley, B.S., (Civil Engineering), 1980 Registration Civil Engineer: California No. 36435 Traffic Engineer: California No. 1419 Professional Institute of Transportation Engineers, Northern California Section Associations South Bay Transportation Offici~~l Association Experience Mr. Fitzsimons specializes in traffic studies, traffic engineering, and design projects. His twenty years of experience as a project manager or project engineer includes traffic engineering design, traffic and parking impact analyses, and highway corridor studies. Mr. Fitzsimons has designed new traffic signals or signal modifications at over 200 locations in California and has completed signal interconnect plans for more than 1,000 locations. In recent years, he has also been involved with planning, analysis, design, and implementation of ITS projects. Examples of his projects are highlighted below: Advanced Traffic Management Systems Project manager or design task manager for AThAS projects in downtown Sacramento, where plans, specifications and cost estimate (PS&E) vvere prepared in Caltrans format to link 240 intersections to a traffic operations center (TOc~): in Modesto, where he was design task manager in charge of preliminary PS&E for interconnect of 160 intersections; in San Jose, where he assisted with recommendations for subarea grouping, definitions of benefit-cost ratios, and implementation priorities; in Spokane, WA, where he managed the Traffic Control System Specification project linking 200 intersections to ~~n upgraded system master; in the East Bay, where he was the project manager of afive-agency project to provide amultiple-user arterial system for 57 traffic signal on East 14th Street and Mission Boulevard and for another five- agency project linking 43 intersections on Hesperian Boulevard and Ardenwood Boulevard in Fremont; and in Sunnyvale for 16 intersections. He is currently completing a signal system upgrade project in Redwood City that is replacing control equipment and establishing communications linkages to 35 intersections. Intelligent Transportation Sysfems Project engineer responsible for existing system inventory and user services evaluation in Intelligent Transportation System (ITS) Early Deployment Plan for the greater Sacramento area; led workshops for transit providers within the five-county area to describe system architecture requirements. Task manager in charge of utility coordination, Caltrans permit application, and base map preparation for the Yosemite Area Traveler Information project involving installation of three Highway Advisory Radio towers and five Changeable Message Signs in the counties around Yosemite Park. Participated in a feasibility study of SMART PARKS in Santa Clara County, involving use of ITS technologies at park-and-ride lots. Lead designer in the implementation phase of the State Route 17/I-880 Smart Corridor project in Santa Clara County JJL ccs ~~ PLANNING AND ENGINEERING I N C 0 fl P 0 R A i E D Steve M. Fitzsimons page 2 which is interconnecting over 50 signalized intersections and providing a fiber optic trunk and software to integrate the traffic operations centers of six agencies. Traffic Impact Analyses Lead traffic engineer for numerous traffic impact ;end environmental impact analyses. Types of project include neighborhood traffic control plans, parking analyses, federal water project improvement projects, residential and commerci~~l developments, power generation projects, mining projects, Community and General Plan updates, and street widening or street closure projects. Traffic Operations Task manager for development of traffic projections and capacity analysis in downtown Pueblo, Colorado, South San Francisco, and for a freeway operational analysis and planning study for State Route 237 in Santa Clara County. Assisted with the analysis of options for a traffic operations system in Santa Clara County and was task manager for the design of the initial implementation project. Traffic Signal Design Project manager or design engineer for numerous traffic signal design projects in California. He has completed more than 100 intersection signalization plans using Model 170, Type 90, and fixed time controller units. Designs have addressed isolated and coordinated applications, including development of phasing sequences and timing plans. Several isolated signal designs include advance warning flashers. Ramp Metering Design Completed plan, specifications and estimates for several freeway ramp metering systems in California, including preparing construction cost estimates. Project engineer for traffic signal and freeway ramp monitoring design for Interstate: 680, 880 and 580, State Routes 65, 84, 108, 168, 237, and US-101. Traffic Design Lead engineer/task manager for preparing signing, striping, and traffic detour plans for numerous arterial and interchange projects in C;~lifornia. Tasks include preliminary and final design, preparation of specifications and cost estimates, and construction assistance. Traffic Calming Lead engineer or project manager for projects in Saratoga, Sunnyvale, Sacramento, Fair Oaks and Yountville. Prepared handouts for public meetings, made presentations to neighborhood groups designed traffic calming devices or plans, and studied potential environmental impacts. Parking Design Designed several parking lots ranging from a 20-stall bank parking lot in San Leandro to a 1,700-stall lot for a regional shopping mall in Chico. Also reviewed several designs as part of site development review assignments. ~JL ccs `~`~ PLANNING AND ENGINEERING 11 I N C 0 fl P 0 R A i E D Steve M. Fitzsimons page 3 Caltrans PSR/PR Provided traffic engineering input to several Project Study Reports and Project Reports for Caltrans projects. These include interchanges on SR-237, SR-85, US-101, I-880, I-80, I-5, and US-50. Co-author of a PSR for the I-880/Hegenberger Interchange in Oakland and authored a combined PSR/PR for the I-80/SR-237 interchangE~ project. Caltrans Permit Projects Lead designer or project manager on several multidiscipline projects that required Caltrans encroachment permits. Current assignments include the SR-92 widening in Half Moon Bay, interchange modifications at the John Daly Boulevard/I-280 Interchange in Daly City, and design of signal interconnection in Redwood City. Transit Served as lead ITS input to the Highway 17 Express study, which looked at upgrades to a privately operated bus shuttle between Santa Cru;~ and San Jose, including ITS enhancements. Project manager of the Route 22 Rapid Bus Corridor project in Palo Also, which includes design of queue jump lanes on a State highway. Project rnanager of the Hesperian Bus Priority corridor in Alameda County, which is installing transit priority equipment on buses and at traffic signals to help reduce bus delays and travel times. Grant Applications Helped prepare successful grant applications for funds from TSM, CMAQ, RTSOP, TE-TAP, TFCA, and PVEA. Municipal Experience Worked in the traffic engineering department of l~lameda County for three years, served as a TE-TAP consultant to various Bay Area agencies for the last two years, served as on-call Traffic Engineer to the City of Emeryville in 1988 and 1989, and currently provides on-call traffic engineering support to the City of Saratoga. JL ccs ~~ PLANNING AND ENGINEERING 1 N C 0 R P 0 R A 7 E D WILLIAM C. SUN Traffic Engineer Education University of California at Berkeley, B.S., (Civil Engineering), 1992 University of California ITS Extension, Traffic Signal Equipment and Operations, 1994 University of California ITS Extension, Highway Capacity Manual, 1995 Registration Civil Engineer: California No. 057664 Professional American Society of Civil Engineers Association Institute of Transportation Enginl~ers Experience Mr. Sun has eight years of experience in traffic engineering. His experience includes traffic signal design and modification, pavement deline;~tion and signing, highway and local street lighting, ramp metering, traffic monitoring systE~ms, and traffic control plans. He is also experienced in traffic signal warrant analysis, sign~~l coordination, protective/permissive left turn phasing analysis, and traffic impact studies. He is familiar with and has prepared designs in accordance with Caltrans and local agency st~indards. His computer knowledge includes AutoCAD, Microstation, Highway Capacity Softw;~re, SYNCHRO, and GE ALADAN Lighting Software. His relevant project experience is listed klelow: 1-580 Tassajara Road Interchange Improvements, Dublin, CA The project involved the widening of Tassajara Ro~~d and the construction of Koll Center Drive. Prepared PS&E for a new traffic signal at the intE~rsection of Tassajara Road and Koll Center Drive and traffic signal modifications at Tassaj~ira Road and I-580 westbound off-ramp. Provided signal interconnect between the two sign~~lized intersections. I-580/Hacienda Drive Interchange Improvemenf:~, Dublin, CA This project involved the widening of Hacienda Drive, I-580 westbound off-ramp, and I-580 eastbound off-ramp. Prepared plans, specifications, and estimates for traffic signal modifications for the two Caltrans signals, highwa~~ and local street lighting, and ramp metering for I-580 westbound on-ramp. East 14"' Street/Mission Boulevard Signal Interconnect, Hayward, CA Prepared final design of signal interconnect of 52 :signals in five Alameda County jurisdictions. Design included controller replacement, fiber optil; duct installation, and wireless interconnect using spread spectrum radio. Iron Horse Trail, Mid-Block Traffic Signal, Town of Danville, CA Project Manager for the preparation of the PS&E for the design of a mid-block signal, signal interconnect and roadway modifications at the Iron Horse Trail Crossing on San Ramon Valley Boulevard in the Town of Danville. This project is Bart of the rails to trails conversion project and is being designed in conformance with Caltrans and East Bay Regional Park District standards. The plans are being prepared in AutoCAD softvrare, using metric units, and conforming to Caltrans standards. William C. Sun page 2 JL ccs ~~ PLANNING AND ENGINEERING 1 N C 0 R P 0 R A T E D Union Landing Improvement Project, Union Cify, CA Traffic Engineer responsible for design services foi~ traffic signal installation and modification and street lighting design. The Union Landing site is ~~ 96-acre development consisting of a transit center for timed transfer and retail commercial developments. Abel Street/Junipero Drive, Milpitas, CA Traffic engineer responsible for the final PS&E ~~nd construction documents for traffic signal installation, street lighting, striping, pavement delineation, and signing. This project involves the relocation of the existing driveway at St. John's School/Church and creating a new four-way intersection. 1-680/Sycamore Valley Road Park and Ride Pro~lect, Confra Costa County, CA Responsible for construction services for constru~~tion of traffic signals, temporary signals, and lighting design for this project for improving the interchange operation and constructing apark- and-ride lot. Route 4 West Highway Upgrade Project, Contr~i Costa County, CA Responsible for the preparation of PS&E for siclning, pavement delineation, ramp metering, safety lighting, and construction traffic handling P3&E for approximately a 4.2-kilometer section of State Route 4 in Contra Costa County from the interchange with I-80 to the Cummings Skyway interchange. The project will upgrade and widen the existing 2-lane highway to a 4-lane freeway. Hesperian Boulevard and Industrial Boulevard Intersection Improvements, Hayward, CA Responsible for the preparation of traffic handling, traffic signal modifications, and signing and striping for the intersection improvement project. 'the traffic signal modification was designed to take into account future widening. Sfafe Route 238 Mission Boulevard Hot Spot Improvement, Fremont, CA Prepared PS&E for traffic signal modifications anti installations and temporary traffic signal and signal interconnect plans for three intersections along Mission Boulevard (at Niles Canyon Boulevard, Mowry Avenue, and Orchard Drive) as part of Hot Spot Improvement project funded by Alameda County Traffic Authority. State Route 99/Kettleman Lane Improvements, Lodi, CA Responsible for the preparation of plans, specific,~tions, and estimates for traffic signals, street lighting, and signal interconnect. This project includes widening of freeway ramps and a major arterial, construction of a portion of a new city strel~t, traffic signals, and roadway lighting. Robert W. Jordan Vice President of Operations, Western Technical Services Contractor Licenses 1 General, California C7 Limited Specialty, California C7 Limited Specialty, Nevada C7 Limited Specialty, Arizona Special Qualifications More than 19 years of experience in the RF industry, with hands on participation from project inception to system operation. Including all components from the business model, RF concept design, project management, civil construction, system operation to technical service. Relevant Experience Los Angeles Police Department, Los Angeles, CA Project Management and installation. of Microwave Network. This project was an overbuild of an existing network. T1iis network is the PD's primary communications system. The system connects 25 police stations through the central communications facility/tower at Mount Lee. The police stations are located all over Los Angeles County. Logistically this project was very difficult because service interruption was not available. Typical facilities had barely enough space for the existing equipment, so temporary systems had to be inst~~lled (out of the way). This allowed us to remove the old equipment and install the permanent systems. Los Angeles County Sheriff, Los Angeles, CA Project Management, system design and installation of Airborne Video Surveillance and Land-Based Microwave System. This is a helicopter mounted high-powered, agile camera and Forward Looking Infrared (FLIR) system with a microwave return system. The camera system is controllable from the helicopter and remotely. The land based microwave system is tower mounted, agile and auto tracking. These systems are similar to those used by broadcast television entities for news reporting. Orange County Sheriff, Orange, C'A Project Management, system design and installation of Airborne Video Surveillance and Land-Based Microwave System. This is a helicopter mounted high-powered, agile camera and Forward Looking Infrared (FLIR) system with a microwave return system. The camera system is contr~~llable from the helicopter and remotely. The land based microwave system is tower mounted, agile and auto tracking. These systems are similar to those used by broadcast television entities for news reporting. Las Vegas Area Computer Traffic System (ENACTS), Las Vegas, NV Project Manager and installation of ~:he Microwave Backbone. This is a one of a kind system using a very wide mix: of technology. The network consists of a redundant ring architecture, which connects intersection traffic control devices throughout the city to the master control center enabling traffic condition monitoring and instantaneous corrective action. In addition to data, the system also provides 40 video channels allowing the traffic control manager to see the traffic conditions. Although WTS joined the project after the concept design had already been completed there w~;re many specific integration and operational details to overcome. WrCS worked closely with the equipment manufactures and other integrators t~~ overcome these items to a successful completion. WTS has remained under contract for system maintenance. Alameda Corridor, Los Angeles, CA Project Manager for video system. Provide camera systems to monitor and archive the construction of the proje~~t. The camera systems are deployed to specifically observe a task or operation in a heavy construction zone. Therefore deployment of the systems requires ~rery creative and unique solutions. This project is still underway. Traffic.com, NY, NY Project Management and systems engineering. Traffic.com is a private company, which provides high (Broadcast) quality video to local government entities for traffic management purpt~ses. WTS has provided design and integration services. Currently we a;re deploying systems in New York, Pittsburgh, Chicago and Florida. US Air Force, Mississippi, Wisconsin and Alaska Project Management and system integration. These are high-speed duplex data systems, which connect a master control center to remote bombing range locations. These systems monitor aircraft activity and performance. The integration of systems is very intricate and technically advanced. WTS provided only equipment and installation services of the microwave networks in Wisconsin and Mississippi, which were upgrades to existing systems. We are currently working on a third project in Alaska, which will be a much larger effort. We will be providing evaluation and design services in addition to civil and technical construction and management services. Robert W. Jordan, Page 2 MCI Worldcom Broadband Servi~~es, Dallas, TX Project Management and system inte:gration. MCI is one of a small group of entities which secured most of the MDS, MP/IDS and ITFS (2 GHz) spectrum around the country. Their intent is to deploy this broad band of spectrum into the Mobil Wireless Internet market. We have been working with them constructing a small network of sites in the Dallas area. "['his effort is a test; therefore construction of the systems is on going and ever changi~ig. Services range from site acquisition, design engineering, architectural engineering, permitting, construction and testing. We will start a similar effort in San Diego this summer. GTE, Prime One TeIeTV, now M(:I owned, Los Angeles, CA Project Management and construction. TeIeTV is a wireless Cable TV provider. WTS provided system cor.~struction services including civil and technical construction of the satellite downlink antenna systems and broadcast transmitter site development. This system starts as a typical CATV headend, and then the video is digitally encod~:d, compressed and modulated. All of the programming is then combined and transmitted via broadband 13 GHz point to point microwave to the Broadcast Transmitter facility. The signal is split into 30 separate 2 GHz high power transmitters, combined once again and transmitted from a common antenna, Verizon Americast, Oahu, HI Project Management, technical evaluation and construction. Americast is a wireless Cable TV provider. This system was 90% built and operating when WTS was asked to provide services. They were experiencing system failures and could not identify specific correctable problems. WTS evaluated the system, recommended corrections ar.~d implemented system improvements. The corrections were extensive and involved equipment replacement as well as expansion of coverage area by constructing new re-broadcast facilities. WTS provided RF design engineering, architectural engineering, site acquisition, zoning negotiation, permitting, site development and technical construction services. This system starts as a typical CATV headend, and then the video is digitally encoded, compressed and rrtodulated. All of the programming is then combined and transmitted via broadband 13 GHz point to point microwave to the Broadcast Transmitter facility. The signal is split into 30 separate 2 GHz high power transmitters, combined once again and transmitted from a common antenna. Robert W. Jordan, Page 3 ^ ^ IGmIe~Hom ~ and Associa6es, k~c. III. Work Plan Team Organization Our team organization if presented in the chart on the following page. The key personnel that comprise the Kimley-Horn team each bring hands-on ITS and transportation planning experience, including system design, integration, testing, and ultimate implementation and operation. Anush Nejad, P.E. will serve as Project Manager and has more than 18 years of wide-ranging ITS experience, including system integration and advanced traveler information systems, Smart Corridors, incident management systems, and ITS project management. He has successfully managed numerous multi-million dollar regional projects. Additional key project team members are identified in the organization chart. Collectively, they have more than 50 years of experience with a majority of their work in ITS and transportation planning. In addition, they have the added benefit of working together on previous, similar projects. Approach and Methodology Task 1-Project Management Task 1.1 -Project Administration Kimley-Horn's project management approach is focused on delivery of the services in accordance with the tentative time frame in the RFP. Kimley-Horn's project management approach consists of the following: ^ Prepare and update Project Contact List; ^ Prepare meeting agendas, meeting minutes, including action items; ^ Develop a clear understanding of what the project is to accomplish; ^ Develop a comprehensive Work Plan; ^ Coordinate with other consultants on related projects; ^ Create an atmosphere that encourages clear communications and teamwork; ~o CUPEI~TINO ^ Define project reporting arrangements; ^ Define the schedule and cost management procedures; ^ Define the risk and problem management procedures; ^ Identify the appropriate standards to be applied to the project and its products; ^ Define the management team structure and interfaces with the City staff; ^ Provide relevant quality assurance procedures, such as internal quality audit, design verification, and value engineering; and ^ Keep a project log. Task L2 -Administrative Meetings Kimley-Horn will arrange for akick-off administrative meeting within one week of the notice to proceed. The meeting will serve to clarify the lines of communication and other administrative details. Kimley-Horn will meet with the City of Cupertino on a regular basis to discuss project issues. Eight (8) staff meetings are included in the scope of services. Task 1.3 -Project Schedule Kimley-Horn will provide a CPM project schedule showing project meetings and project deliverables. Task 1.4 -Project Status Reports Kimley-Horn will provide a monthly project progress report, as required by the RFP, itemizing accomplishments during the prior month, in addition to a summary of hours spent on the project. The monthly project progress report shall be submitted to the City of Cupertino. Task 1.5 -Project Coordination Kimley-Horn will coordinate with the City of San Jose and other SV-ITS project partners to coordinate the project. De Anza Boulevard Corridor AIMS Project 1 III. Woriz Plan CITY OAF CUPEt~1~IN0 ~i I:t~rt I rt~t~nl.in, (I 1 ~~ ~liatli ~~n.fl~l - __ -- I ---------=--- ~ -----_---- ~ttwr I itr~inrun~ 1C(~) I Willi,trn gun (((~1 L _ _ ~~ _Y ~~,rttr~,lr ~~t~i.i~i, f~~ ~ _. .. ~~~ I, I~ I l,utl ~~.~rllt~r, f' l ~),t~ it1 I Dili it~~, I' t i - --- ------------ +~~ ~ ~Sul- Ju~~l,~~t IW I ~) ,~ WTS =Western Technical Services CCS =CCS Planning and Engineering (WBE/MBE) Note: Please see individual resumes for information on states of registration/cert ^~^ Kimley-Han ~ and Associates, Inc. laszo0os. of cU' 2001 Kimley-Horn and Associates, Inc. -„ - • ~~ ~ I'~r~rfr~ I'rr~lt,rlt~u~, E~_E. ^ ^ IGmley-+iom ~ and Associaimes, tic. Task 1-Deliverables: ^ Eight staff meetings ^ Project Schedule ^ Monthly Project Status Reports ^ Coordination with SV-ITS program Task 2 -Conceptual Design Task 2.1 - Concept of Operations The Kimley-Horn team will develop a Concept of Operations plan for the project consistent with the City of Cupertino's and the SV-ITS program. The purpose of the Concept of Operations Report is to establish the means and procedures for the AIMS operation, preliminary control of field devices, data and video exchange requirements, and other aspects associated with the project. The Concept of Operations will typically define the final project and identify the technical and institutional actions that should be taken to achieve the desired system. The following issues will be investigated in the Concept of Operations Report: ^ The roles and responsibilities of participating agencies with regard to the project; ^ The existing or required agreements for operation of the resulting system; ^ The resources (equipment, operations, and maintenance staff) to operate the system; ^ Analysis of any concerns and comments received from staff; ^ Analysis of upgrades/revisions required to the existing communication network to accommodate the CCTV and data transfer needs; ^ Evaluation of the means for expanding the data exchange network communication infrastructure and the equipment requirements; and ^ Revised estimates of work for any changes identified. The Kimley-Horn team will coordinate the project with the Silicon Valley-West partnership to ensure the effectiveness of the regional management plan. 0 0 0 0 N Q I OF CUPEI~TINO Task 2.2 -Camera Types and Locations CCTV locations are dictated by their ability to monitor strategic locations for traffic management purposes. One of the primary areas of use for the CCTV will include incident detection. As an optional feature, strategies will be investigated to notify the operator in events where the CCTV is in the automatic mode without an operator present. The required quality of the video feed is the major cost factor in deploying CCTV. For this project, the best position at the preferred locations for the cameras and the optimum communications back to the individual agencies video switch will be the two critical elements in the successful deployment of the CCTV cameras. The project approach describes in more detail how the Kimley-Horn team's experience in this field and understanding of multiple deployments under local conditions will ensure the best results for the CCTV systems. Kimley-Horn will review different camera type technologies for the project. The Kimley-Horn team will investigate the benefits of fixed versus PTZ camera deployment in the corridor and will provide appropriate recommendations. It is important that the recommendations for this project be consistent with the Silicon Valley West project to continue the partnership between the agencies. Kimley-Horn will review Caltrans video transmission requirements, and will develop recommendations for Caltrans video image processing. Task 2.3 -Communication Requirements Kimley-Horn will investigate communications mediums to interconnect the proposed CCTV locations. An effective communication medium for this project could be either microwave or other forms for video transmission. Other choices include fiber optic, DSL, and twisted pair. Kimley-Horn will investigate the microwave design requirements, including licensing, line of sight requirements, and antenna installation requirements. For the microwave option, the City has tentatively selected the Twin Tower Office Complex for the hub location. Availability of space, including easement requirements will be investigated with the property owners. De Anza Boulevard Corridor AIMS Project 3 III. Woriz Plan ^ ^ IGmley~-lom ~ and Assaciabes, Inc. It is important that this project coordinate with the Silicon Valley West project to develop a common communication medium to satisfy both project requirements. Based on the type and number of devices that are selected, the Kimley-Horn team will develop the communication requirements for the project and recommend a configuration meeting the budgetary requirements of the project. Task 2.4 -Prepare Base Plans Based on the final location of the field devices, communication system and other improvements, the Kimley-Horn team will prepare base plans for the project. The base plans will be prepared in the City of Cupertino's format. The base plans will be prepared at appropriate scale for the intended design, and will be prepared in AutoCAD Release 14 format. Task 2.5 -Prepare Concept Plans and Estimates of Probable Costs Based on the approved preliminary design requirements, Kimley-Horn will prepare concept design plans and estimates of probable costs. The concept plans will include sufficient detail for project construction requirements. The design plans will be prepared at appropriate scale for the intended design. The plans will be prepared in AutoCAD Release 14 format and will adhere to the City design guidelines. An estimate of probable costs will be prepared for the project. Estimates of probable cost will be based on other recent Intelligent Transportation System construction cost estimates. Estimates of probable costs will be prepared in Microsoft Excel format. The Kimley-Horn team will prepare a project to be within the project proponent's budgetary limitations. Task 2.6 -Submit Concept Plans and Estimates The Kimley-Horn team will submit a Concept Plans and Estimates package to the agencies for review. We also recommend the PS&E package to be submitted to the SV-ITS partnership as applicable. Task 2.7 -Review Meeting In order to review comments from the City, we propose a meeting to receive comments. cin of CUPEI~TINO Task 2 -Deliverables ^ Concept of Operations Report ^ Five sets of concept plans and estimates Task 3 -Final Design Task 3.! -Prepare 65% Plans, Specifications and Estimates of Probable Costs Based on the approved preliminary design requirement plan, the plan will be advanced to 65% completion level. The 65% plans will include sufficient detail for project construction requirements. The design plans will be prepared at appropriate scale for the intended design. The plans will be prepared in AutoCAD Release 14 format and will adhere to City and Caltrans design guidelines. Kimley-Horn will prepare specifications for the project construction. We will develop an appropriate specification to meet City of Cupertino and Caltrans requirements. The specifications will be prepared in Microsoft Word and will adhere to City and Caltrans design guidelines. Estimates of probable costs will be prepared for the project. Estimates of probable cost will be based on other recent Intelligent Transportation System construction cost estimates. Estimates of probable costs will be prepared in Microsoft Excel format. The Kimley-Horn team will prepare a project to be within the project proponent's budgetary limitations. Task 3.2 -Submit 65% PS&E Kimley-Horn will submit the 65% PS&E package to the City of Cupertino for review. We also recommend the PS&E package be submitted to the SV-ITS partnership as applicable. Task 3.3 -Prepare 95% Plans, Specifications and Estimates Based on the review comments on the 65% PS&E, the approved version of the 65% plans will be advanced to the 95% completion level. The 95% plans will include sufficient detail for project construction requirements. We will use one format for the overall plan set preparation. The design plans will be prepared at appropriate scale for the intended De Anza Bouievart~ Corridor AIMS Project -~ III. ~otlz Plan ^ ^ IGmley-Hom ~ and Associaites, Inc. design. The estimate of probable costs will be update to reflect the 95% plans and specifications. Task 3.4 -Quality Assurance/Risk Assessment Review Kimley-Horn will conduct an independent Quality Assurance Review of the 95% PS&E package. In addition, responses to the Risk Assessment Evaluation will be prepared based on comments received from the City and other agencies. Any modifications identified by the agencies to the PS&E package that can reduce risks will be incorporated into the PS&E package. A written Quality Control Report will be submitted with the PS&E package to show the level of review and subsequent changes in the PS&E package. Task 3.5 -Submit 95% PS&E Kimley-Horn will submit the 95% PS&E package to the City for review. Task 3.6 - Caltrans Encroachment Permit For the work in State right-of-way, an Encroachment Permit will be prepared along with five (5) sets of the PS&E submitted to the State for review. Any comments received from the Encroachment Permit division will be incorporated and will be re- submitted for the final approval. Task 3.7 -Prepare 100% PS&E Based on the final review comments, the plans, specifications and estimates will be finalized. Task 3.8 -Submit 100% PS&E One set of final contract documents will be submitted to the County for construction. Task 3 -Deliverables: ^ Five sets of 65% PS&E ^ Ten sets of 95% PS&E ^ Encroachment Permit Application ^ Quality ControUAssurance Report in of CUPEI~TINO ^ One set of the final plans in mylar format ^ One set of the specifications in Word format and electronically ^ One set of estimate of probable cost in Excel format and electronically Task 4 -System Implementation and Construction Support Task 4.1 -Bidding Assistance Kimley-Horn will assist the City of Cupertino during the bidding process. Kimley-Horn will answer any questions and prepare Requests for Information (RFI) for the Contractors. Kimley-Horn will assist the City of Cupertino to evaluate the bids received, and will review cost proposal and bid documents to establish the lowest responsive bidder for the project. Task 4.2 -Review and Respond to Contractor's Request to Information (RFl) This task will include review of Contractor's RFI, and providing response to the Contractor. Task 4.3 -Review Contractor Change Order (CCO) Requests This task will include review of Contractor's Requests for Change Orders (CCO), and providing response to the contractor for authorization for extra work. Tusk 4.4 -Review Meetings This task will include periodic meetings with the Contractor, including the pre-construction meeting, and other key project meetings. Up to five (5) review meetings are included in the scope of services. Task 4.5 -Integration and Testing Kimley-Horn staff will assist the City of Cupertino to review system testing by the Contractor. For CCTV transmissions, both a quantitative and qualitative assessment will be made. The qualitative assessment will involve observing the video image and visually assessing its quality in terms of picture clarity, contrast, brightness, and "snow level." De Anza Boulevard Corridor AIMS Project 5 III. WorlZ Plan ~ ~ 8f ld ASSO(da~;.S, tIC. cm of CUPEI~TINO Task 4.6 -System Evaluation Kimley-Horn will provide an evaluation of the system performance upon the completion of the project. It is envisioned that this task will involve a qualitative evaluation of the CCTV performance. Other tasks, if necessary, such as traffic counts, will be provided as additional services. Task 4 -Deliverables: ^ Assistance during bidding and construction ^ Field meetings - 5 meetings ^ Functional Testing Review ^ Post-Installation Evaluation Report Estimate of Work Hours An estimate of work hours for each task is presented on the following page. De Anza Boulevard Corridor ATM3 Project 6 III. Woriz Plan ~.~ ~~y~ a~,,~. Level of Effort Estimate - De Anza Boulevard Corridor ATMS Project KHA CCS Tasks ~~~ Project Manager Senior Engineer Senior Staff Staff Engineer Analyst Clerical Senior Engineer Project Staff Senior Engineer Total Task 1 -Project Management Task 1.1 -Project Administration is 4 is 3s Task 1.2 -Administrative Meetings a 78 s 4 s 2 is 5s Task 1.3 -Project Schedule a a 8 Task 1.4 -Project Status Reports a 1o t8 Task 1.5 -Project Coordination is a 2 22 Task 2 -Conceptual Design Task 2.1 -Concept of Operations 2 2 ao is so Task 2.2 -Camera Types and Locations a a s 2a 2 as Task 2.3 -Communications Requirements a a is 8 2 200 23s Task 2.4 -Prepare Base Plans 2 a 40 2 a ao 96 Task 2.5 -Prepare Concept Plans & Estimates a 8 a 2a ao 2 ao tss Task 2.6 -Submit Plans and Estimates 2 2 2 s Task 2.7 -Review Meeting a a a 2 to Task 3 -Final Design Task 3.1 -Prepare 65% PS&E a a s a 20 4o a s 2a so tss Task 3.2 -Submit 65% PS&E 2 2 2 s Task 3.3 -Prepare 95% PS&E a a 20 ao a so tao Task 3.4 - QA/QC & Risk Assessment Review is 2 2 20 Task 3.5 -Submit 95% PS&E 2 2 2 s Task 3.6 -Encroachment Permit 2 2 s a is Task 3.7 -Prepare 100% PS&E 4 a a 4 is is a 52 Task 4 -Construction Support Task 4.1 -Bidding Assistance 8 a s a is 40 Task 4.2 -Review and Respond to RFIs a a 16 a is 44 Task 4.3 -Review CCO's a a is a is as Task 4.4 -Review Meetings a is 2 2s Task 4.5 -Integration and Testing a a is 2 is as Task 4.6 -System Evaluation 2 4 is is 24 s2 ,otal'~oil~rs ~' _ _ 32 ~~~;~~~ ~~w~ .56,: ~ ..~2aJ6 - ~,~ f~ T ~ ~ of ld /~,SSOCk~.S, M7C. cilr of CUPEI~TINO IV. Project Schedule Comprehensive Project Schedule The project schedule is presented on the following page. Kimley-Horn and Associates, Inc. is in an excellent position to undertake this project for the City of Cupertino. We have the resources to meet the anticipated project schedule. Through continuous discussion with the City, Kimley-Horn will ensure meeting your project schedule and deliverables. De Anna Boulevard Corridor ATMS Project 1 IV. Project Schedule Can Klmley-Hom ~ and Assoaates, Inc. CITY OF CUPERTINO DE ANZA BOULEVARD ATMS PROJECT PROJECT SCHEDULE CUPEItTINO p 1 Tesk Nerrw Notke to Proceed Duatbn 0 days Start 7/17/01 Flnbh 7l17p1 S ember Odobsr Noverrbar Dacenrbsr Janua Februe ro /1 n n It It 2 /1 2 l3 d 1 1/ l1 l1 2 2/ 7/ 7 re /1 2 2 17 It 2 7117 March Ma !1 /1 2 l3 n /1 2 2 5 /1 /t 2 Jura J twt ember /1 2 /J n /7 rz n 4 /1 /1 2 1 /1 2 2 Task 1 - ProJsd Msnsgsrrwnl 309 hys 7117107 9/20102 3 Tesk 1.7 - PropU AdMn6kntbn 309 drys 7/17/01 920102 4 Tsek 12 - AdminislrMNS Mssenps 2M days 7117N1 YLSN2 /~ ~ O O O O 0 13 Tesk 1.3 - Proisd Schetlub 3 deya 7/17/01 7/19101 0 1/ Tssk 7.1 • Project BMUS RspaN 0 drys 7/17N1 7H7N1 O 10 Task 1.5 - Proied Coortlkiatbn 127 drys 7/17A1 18812 17 Task 2 • Cor7espluY Dsslgn 95 days 7/17101 1018101 18 Teak 2.1 - Concept d Operetlorra 10 Jaya 7/17/01 7130/07 19 CNy/Apencka Rsvbw 10 days 7/31N1 &13/07 20 Tsk 2.2 -Camera Types end Locetlom 75 tlays 8114/01 99107 21 Task 2.3 - Comnamimtlom Requhemeda 15 drys flx11/01 99101 22 Teek 2.1-Prepare Beae Pkns 10 days 9'4/01 9V17811 23 Teak 2.5 - Prepsro Concept Plena 8 Eatknetes 10 drys 9'18/01 10/1/01 2/ Teak 2.8 - Submll Plerro eM Estlrrrtas 0 tleya 10/1101 10/1/07 10/1 25 Cly/Pgerofse Revew 10 tleya 10/2101 1d15/O7 26 Tack 2.7 - Rsvbw Mssthq 0 days 10'15/01 10115N7 10/18 27 Task]-FbslDwipn 62 days td79g1 1KA12 28 29 Tesk 3.1 -Prepare 85% PSBE Tesk 3.2 - SubmN 85%PSBE 10 drys 0 drys 10'78/01 1029/01 7029107 1029811 ~ 10/29 30 CNy Review 10 drys 70'30/01 11/17811 31 Tesk 3.3 - Prspero 95% PSBE 70 tleys 11/13101 1128/01 32 Teak 3.4 - ONOC 8 Risk Aaeeeamsd Review 5 days 1127101 12/3101 33 Teak 3.5 - SubrNl 95%PSBE 0 days 12/3x01 12/3101 i?/J 3d Cily/Agenclee Review 10 drys 12/4x07 72/77A1 35 Task 3.8 - Eneroechment PennN 2 days 12/dAt 72/5101 38 Celbarro Revknv 15 drys 12/8/01 12128/01 37 38 Task 3.7 -Prepare 100% PS6E Tnk / - ConsWdlon Buppsri 10 drys 172 days 12/27107 121102 719102 92082 39 Advertlse end Bb Proisct 20 drys 12d/02 220102 00 Teak 4.1 -Bidding Aaalatencs 20 drys 12d/02 2201iD2 /1 Sebct Camraebr Odeys 3x72/02 3/12N2 ~~ /2 Notke d Award O days 5x73/02 5113/02 11J 13 CorMrudbn 89 days 5x11102 &18/02 d4 Teak 1.2 - Rsvlew antl ReapoM to RFd 89 drys Sxtd/02 BH8102 /S Task 1.3 -Review CCO's W days &14/02 811&02 /B Task/.4-RsvNw MssOnps /J days 917J102 M1JI02 O O 0 50 Task 4.5 - Intagntlan end TeMhrp 15 days &19102 9VBI02 51 Teak 1.8-Sysbm Eveluetlan 10 drys 9"9102 920102 Cupertino ATMS Date: 5/74/01 Teak SPIN __ _~ ~ _ , _ _, Pmgreea Mpeetone • Summery ^ ROAed Up SpR _ _._-,,.,.-_,-_,,..,.,--..,,._, Rdbtl Up Teak ~ RoNetl UD MAeatone O RoNed UD Progress ExtemN Tnlo ~~ ProJoct Summery Prepared by Kimley-Horn and Associates, Inc. ^ ^ ~mle~Hom ~ and Associates, tic. V. Statement of Acceptance DBE Commitment Given the number of projects we concurrently perform as a prime contractor, the need frequently arises to supplement our in-house services. Kimley- Horn has made it a primary goal of the firm and our project managers to engage the services of qualified DBE subconsultants. DBEs receive first consideration and priority in any proposal we submit for government work, as well as special consideration for proposals we submit for private work. For the De Anza Blvd. Corridor ATMS Project, we have identified a role for CCS Planning and Engineering, a WBE/MBE firm, and we pledge to meet the DBE goal of 10°Io for this project. Insurance and Indemnification Requirements With regard to the terms in Section C of the Insurance Agreement, Kimley-Horn's insurers do not carry builder's all risk insurance as we are not a contractor. Consultant Agreement We have identified one exception to the consultant agreement: Page 7, Item 20 under Insurance, second paragraph: Certificates of such insurance, on the forms provided by CITY, shall be filed with CITY concurrently with the execution of this agreement attached as Exhibit E-I to E-7. With the exception of professional liability (and workers cornnensation) insurance, said certificates shall be subject to the approval of the City Attorney and shall contain an endorsement stating that said insurance is primary coverage, and will not be canceled et-c~eted by the insurer except after filing with the City Clerk thirty (30) days written notice of such cancellation e~-~tl~era~ie~, and that the City of Cupertino is named as an additional insured. Current certificates of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. Kimley-Horn has previously negotiated a mutually agreeable contract with the City of Cupertino. cin of CUPEI~TINO Business License Requirement Kimley-Horn and its subconsultants agree to obtain business licenses in the City of Cupertino for any work to be completed within City limits. We look forward to discussing these issues with you in the near future, and are confident that we can reach a mutual agreement on contract terms. Anush Nejad, P.E. Vice President De Anza Boulevard Corridor AIMS Project 1 V. Statement ~~ Acceptance EXHIBI7C "C" COST PROPOSAL KHA CCS WTS Tasks QC~QA Project Manager Senior Engineer Senior Staff Staff Engineer Analyst Clerical Senior Engineer Project Staff Senior Engineer Total Task 1 -Project Management Task 1.1 -Project Administration 16 a 16 36 Task 1.2 -Administrative Meetings a 1s s a s 2 1s 58 Task 1.3 -Project Schedule a a s ask 1.4 -Project Status Reports s 10 18 Task 1.5 -Project Coordination 1s a 2 22 Task 2 -Conceptual Design Task 2.1 -Concept of Operations 2 2 ao 1s so Task 2.2 -Camera Types and Locations s a s 2a 2 as ask 2.3 -Communications Requirements 8 ao ao 8 2 80 178 Task 2.4 -Prepare Base Plans 2 a ao 2 8 ao ss Task 2.5 -Prepare Concept Plans & Estimates a s ao 2a a0 2 ao 158 Task 2.6 -Submit Plans and Estimates 2 2 2 s Task 2.7 -Review Meeting a a a 2 1a Task 3 -Final Design ask 3.1 -Prepare 65% PS&E a a a ao 8o a0 s s 2a 2a 238 Task 3.2 -Submit 65% PS&E 2 2 2 s ask 3.3 -Prepare 95% PS&E a e ao so ao e s 1sa Task 3.4 - QA/QC & Risk Assessment Review 1s 2 2 20 Task 3.5 -Submit 95% PS&E 2 2 2 s Task 3.6 -Encroachment Permit 2 2 8 a 1s Task 3.7 -Prepare 100% PS&E a a a a 1s 1s a 52 Task 4 -Construction Support Task 4.1 -Bidding Assistance a a s a 1s ao Task 4.2 -Review and Respond to RFIs a a 1s a 1s as Task 4.3 -Review CCO's a a 1s a 1s as Task 4.4 -Review Meetings a 1s 2 2s Task 4.5 -Integration and Testing 4 8 1s 2 1s as Task 4.6 -System Evaluation 2 a 1s 16 24 s2 otal Hours 32 144 80 192 336 184 98 70 104 248 1488 Rate $70.00 $56.00 $52.00 $34.50 $33.65 $22.00 $18.50 $135.00 $80.00 $110.00 irectCost $2,240 $6,064 $4,160 $6,624 $11,306 $4,048 $1,813 verhead at 168.49% $3,774 $13,587 $7,009 $ 1,161 $19,050 $6,820 $3,055 ndired Expenses at 3.1% $214 $772 $398 '6634 $1,082 $387 $174 otal Labor $6.229 $22,423 $11,567 $8,419 $31,439 $11,256 $5,041 $9,450 $8,320 $27,280 $151,424 irect Expenses (Travel, Reproduction, Mileage, etc) $2,500 omputer Expense 100 hours $2,236 ee al 15% $23,424 Total $179,584 Notes: 1) All fees related to FCC licensing, Encroachment Permit or others will be paid by the City of Cupertino 2) FCC licensing task is based on nine camera installations (De Anza Blvd). 3) Microwave Design is based on camera installations on De Anza Blvd (Nine cameras). 4) KHA reserves the right to reallocate budget among task and among trecub-consultants Page 1 C n wmley-lion ~ and Associates, Inc. CITY OF CUPERTINO DE ANZA BOULEVARD ATMS PROJECT PROJECT SCHEDULE Ocbkx Novanka f3aoerrtEer F Mast CUPFI`tiWO Juke tp T gkik.n+e Duation Snn Fnsn 7 8 /1 n n 5 It 71 n /1 n rJ a 1 1/ 11 n 1n 2/ 21 1 tp It n n /1 f1 n l1 /1 n !! l1 n n It h n l1 n 13 !1 I7 n n 1 /1 It n 1 /1 n 1 N otifi o PmaeA ~ 0 mys 7117A1 7f17A1 7/17 . _ I 2 T ask t --miact IWtkapamaM 109 mya 7H7p/ !120101 3 Task 1.1 • Roisd AMntrwtraien 909 myn 7/17A1 82QU2 1 lark 11. AAntkmUatlva Naatkps 209 AaYa 7H7p1 OnSA2 O O :. O O O ' O 13 Task 1.3 -Project SdaeWe 3 mys 7/17A7 7/1801 0 t 71 Task 7A - PraiaU Obtac Rtga4 O mys 7/17p1 7H7p1 O ~ 18 Tack 1.5 - Propel Coordkkai^n 127 ttaya 7/t7A1 1/9102 ' ' .. ~ ~ ~ 17 Tank 2-CwrwpWal Dasq^ .. 119 M's 7fl7p1 1a10701 ? ! ~ ' i '. ~ ': 18 Tank 2.1 • Cortoept d OporalOra . 10 Eats 7/17A1 7lJOA1 . i ~ { '- 19 Cay/Ayertcies Revew 10 mys 7(J1A1 BJ73A1 ~ -j- ' 20 Task 22 -Camera Types ad layeorts 15 mys d11A1 9/3101 ' Z _ '.. '.. 21 Task 2.3 - Commutinkaa Repaanems 1 S eaYS 8/11A1 83/01 i '-i t~ '. 12 Task 21- Ptepere Base Plaits 10 mys . _ B/101 9/17A1 .... _ 23 Task 25 - Prepae fortceW Plain 8 Estmaes 10 mys .. 9/18701 1a1A1 ... _ ~ 21 Task28-$uMxt Plans etM Eatmates ~ Omys ta1A1 1a1A1 /at 25 prtylAgenues Revew 10 mys 1012A1 ta15A1 ~----- y '' ' zs Taekv-Re~tc„nleeana _..... __.. oeays .. lonsrol _ ialsrol .... _.. lass ~ ~ '. 27 Tank 9-Fwl WSga 6x mys 1ata01 _ tKp2 .~ 28 Task 3.1-Prepare 8516 PS8E 10 mys 1a16A1 tOn9A1 9. CuMnk RSY CCaF o mrs 1aa9/o~ 1a29/o1 - •-laxa 3o CtryReview loeaye 1a3oro1 w12/o1 31 Task 3.3 - Pmpae 9516 P56E 10 mys 11!13/01 11!28/01 32 Task 3.t - QAIOC 0 Risk Assesarant Revew 5 mys 11 n7A1 12/3A1 '. ' 33 lack 3.5 - SuMte 95% PSQE 0 mys 1213101 12/3101 1x19 ~ ._-` 3t CMtylAgercxs Review ID mys 12f1A1 12/17A1 . '.. 35 Tack 3.8 - Envosdtnam Perrri9 2 mya 12/1A1 12/5At . 36 dsrara Review 15 days 1218101 12/28/01 37 Task 3.7 - Pmpre 100% PSJ,E 10 mys txl27p1 119102 i 38 Tank ~-r-aruVtkcttort OaPPa1 .172 mys 1nIp2 flJOpt 39 Aovertrae ana Bic Propel 20 da7s tnuoz 2120Ax w Tack /.7 - Btaeirg Atts'atertoe '. 20 mys 1nIp2 2llOA2 I/ Sek±d Contractor O mys 3/12A2 3112A2 t.-i /2 laolioe a Awste O tlayc ~ 5/13A2 S'13102 ' ' 11 13 Ckaatrtrdien MBays SI14A2 a18A2 : _ . - ~ N Task 1.2 -Review anE Recpad b RFIS ~ 09 drys ~ 111A2 x1802 ~. ~ ~ - - - ',. IS Task 1.3 • Review CCO's 89 mys 5/t/A2 N18A2 ' ~ 16 iaak IA • Ravlw ttw9rga p mya V11A2 W 3102 - ' Q . Q Q . SO St Task 1.5 - trae¢ation artd Tssartp _.. _...... ...__.. Tank 1.8-Syaan Erakraon _...... 15 mys ... 100ryc x1802 _.. _. 89A2 91BA2 _._ _.._. 820A2 ._ i t '' . ' . CAQCnlr10 ATMS Taal` ~ Props Summry ~7-~-~~~ ROMO W ~ kmwo w t-mv~ ~ ~r7ea ar,•,+7 ~ _. ~ Dau: S/14~01 Bpa MYaebrre . RoYE 6q Tart 1~ Rat1W tJP 1eYNbrts Q teAanW Tanks Prepared by Kimley-More and Associates, Inc. x 1"3 d EXHIBIT F CERTIFICATION ~~F CONSULTANT he (Ce / ~~~ S ~ ,and dul I HERESY CERTIFY that I am t Y authorized representative of the firm of Kimley-Horn and Associates, Inc., whose address is 5776 Stoneridge Mall Road, Pleasanton, CA 94588, and that, except as hereby expressly stated, neither I nor the above firm that I represent have: (a) employed or retained for a commissic-n, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above consultant;i to solicit or secure this agreement; nor (b) agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out the agreement; nor (c) paid, or agreed to pay, to any firm, organization, or person (other than a bona fide employee working solely for me or th_e above consultant) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this agreement. I acknowledge that this Certificate is to be made available to the California Department of Transportation (Caltrans) in connection with this agreement involving participation of Federal- Aid Highway funds, and is subject to applicable State and Federal laws, both criminal and civil. (Date) (Signat e) 14 EXHIBITS G INSURANCE FORP~iS INSTRUCTIONS FOR ITEMS 3, 4, 5 AND 6, THE FORMS PROVIDED BY THE CITY OF CUPERTINO MUST BE USES. FORMS OTHER THAN ~CHESE WILL NOT BE ACCEPTED. ALL DOCUMENTS MUST BE ORIGINALS -SUBMIT IN TRIPLICATE 1. Insurance Agreement - Must be signed by Contractor. 2. Certificate of Insurance to the City of CL~pertino -must be completed by the insurance agent or must provide a certificate on the a~mpany's form. They must contain the same information. 3. Endorsement of Primary Insurance -must be signed by the insurance agent for general liability and automobile liability only. 4. Additional insured endorsement -must be signed by the insurance agent for general liability and automobile liability only. 5. Comprehensive general liability/commercial general liability endorsement of aggregate limits of insurance per project -must be signed by the insurance agent for general liability only. 6. Waiver of subrogation endorsement worker's compensation insurance -must be signed by the insurance agent for worker's compensation c-nly. 7. Notice of policy cancellation endorsement -must be signed by the insurance agent or must be on the company's certificate of insurance form for all insurances. Insurance Instructions -Page 1 OF 1 ~~~' J CITY OF CUPEI~TINO INSURANCC ACT;EI';MI';NT A. Contractor is aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for worker's compensation or undertake self- insurance in accordance with the provisions of ghat Code, and will comply with such provisions before commencing the performance of the work: of this Contract. B. Contractor and all subcontractors will carry worker's compensation insurance for the protection of its employees during the progress ~~f the work. The insurer shall waive its rights of subrogation against the City, the City's officers, agents and employees and shall issue an endorsement to the policy evidencing same. C. Contractor shall carry at all times, on all operations hereunder, commercial or comprehensive general liability insurance, automobile liability insurance and builder's all risk insurance. All insurance coverage shall be in amounts required by the City and shall be evidenced by the issuance of a certificate in a form prescribed by the City and shall be underwritten by insurance companies satisfactory to the City for all operations, sub-contract work, contractual obligations, product or completed operations, all owned vehicles and non- owned vehicles. Said insurance coverage obtained by the Contractor, excepting worker's compensation coverage, shall name the City, i.ts engineer, and each of its directors, officers, ~' agents and employees, as determined by the City, as additional insureds on said policies. Insurers must be licensed to do business in the Mate of California. The Insurers must also have an "A" policyholder's rating and a financial rating of at least Class VII in accordance with the current Best's Guide Rating. D. Before Contractor performs any work at, or prepares or delivers materials to, the site of construction, Contractor shall furnish certificates of insurance evidencing the foregoing ~, insurance coverages and such certificates shall- provide the name and policy number of each carrier and policy and that the insurance is in force and will not be canceled or modified without thirty (30) days written notice to the City. Contractor shall maintain all of the foregoing insurance coverages in force until the work under this Contract is fully completed. The 'requirement for carrying the foregoing insurance shall not derogate from the provisions for indemnification of the City by Contractor under this Contract and for the duration of the warranty period. Notwithstanding nor diminishing the obligations of Contractor with respect to, ~I the foregoing, Contractor shall maintain in full force and effect during the life of this Contract, the following insurance in amounts not less than the amounts specified and issued by a company' ~ admitted in California and having a Best's Guide Rating of A, Class VII or better. 'i Worker's Compensation Liability In ~~ccordance with the Worker's Compensation Act. of the State of California - $1,000,000 per occurrence. Insurance Agreem~:nt Page 1 of 2 Public Liability -either commercial general liability or comprehensive general liability; including provisions for contractual liability, personal injury, independent contractors and property damage coverages. Combined single limit of $1.0 million per occurrence; $2.0 million in the aggregate. Automobile Liability -comprehensive covering Combined single limit of $1.0 million per owned, non-owned and hired automobiles. occurrence. Consultants only: Errors and Omissions liabilit}~. $1.0 million per occurrence. (Contractor's Name) By: Dated: 20 Insurance Agreement Page 2 of 2 i - !~ ~ ~ MEMORANDUM OF UNDERSTANDING OF THE CITY OF CAMPBELL, CITY OF CUP:ERTINO, TOWN OF LOS GATOS CITY OF SARATOGA, COUNTY OF SANTA CLARA AND SANTA CLARA VALLEY TRANSPORTATION AUTHORITY THIS MEMORANDUM OF UNDERSTANDING is made and entered this ~ 1 ~ day of F~f+~~~/ , 2001, between and among the City of Campbell, City of Cupertino, Town of Los Gatos, City of Saratoga, County of Santa Clara, and Santa Clara Valley Transportation Authority (collectively, the "local agencies") in a joint eiTort to study the feasibility of developing a trail along Union Pacific Railroad track alignment. The Memorandum of Understanding addresses principles regarding the issues related to devei~opment of the proposed Union Pacific Railroad Trail, including the feasibility study, task for~;,e, local match, negotiation strategy, and other principles. REC:[TALS There is interest among the local agencies in developing the proposed Union Pacific Railroad Trail for both recreational and commuting uses. To this end, the local agencies desire to conduct a study to determine the feasibility of such development, and to determine the feasibility of acquiring easements from the Union Pacific Railroad Company by the negotiation of terms. The proposed Trail for the feasibility study, is l~~cated in the West Valley of Santa Clara County, and extends from the Town of Los Gatos throul;h the City of Campbell and the City of Saratoga to the City of Cupertino within the right-of-w:iy of the Union Pacific Railroad Company (see Exhibit A for project location). The proposed Trail is included as a Regional Tr;ail Route in the Santa Clara County Trails Master Plan. The Santa Clara County General Plan identifies it as a proposed trail. The proposed Trail also is identified as a part of Cross-County tricycle corridor in the Santa Clara Countywide Bicycle Plan. The proposed Trail would have the potential to be included as part of the Juan Bautista De Anza National Historic Trail, a National Millennium Trail. The Bicycle Expenditure Program in the S~inta Clara Countywide Bicycle Plan includes $3,400,000 for initial development of the proposed Trail, including a feasibility study. Of this, Santa Clara Valley Transportation Authority has allocated $2,720,000 (80%). The City of Campbell, City of Cupertino, Town of Los Gatos, and City Saratoga shall contribute $680,000 (20%) as local match. PRINCIPLES Subject to compliance with all applicable laws, all local agencies to this Memorandum of Understanding agree as follows: The local agencies will establish a task force, which will meet monthly to oversee development of the feasibility study on the proposed Union Pacific Railroad Trail. The scope of work for the feasibility study will be jointly determined and approved by not less than a 2/3 vote of the task force. 2. Each local agency will designate a staff representative and a community representative to serve on this task force. Each local agency shall have one vote on the task force. 3. The City of Cupertino will act as lead agency to support the task force and administer work associated with the feasibility study, including management of the consultant. Their staff costs will not be reimbursed: 4. The costs to develop the feasibility study will not exceed $200,000, which includes $160,000 from the Santa Clara Valley Transportation Authority and $40,,000 as a local match. 5. The City of Campbell, City of Cupertino, Town of Los Gatos, and City of Saratoga will each contribute towards their local match (see Exhibit B) within 60 days of the execution of the contract for the feasibility study consultant. The task force must approve any additional costs. Excess funds will be returned to the local agencies. 6. The City of Cupertino will engage a consultant to perform transportation planning and traffic engineering services for the feasibility study. 7. The City of Cupertino will engage a consultant to perform project management services to manage work of the feasibility study consultant. 8. Any of six local agencies may, upon 60 days written notice to the other local agencies, withdraw from this Memorandum of Understanding, however, any monies for the local match will not be returned. IN WITNESS WHEREOF, the local agencies hereto pursuant to resolution of their respective governing boards, have caused this Memorandum of Understanding to be executed as of the day and year first hereinabove written. CITY OF CAMPBELL: 7 Be d jny, City Manager ATTES Gc~ Anne Bybee, City Clerk APPRO/V~'E~D AS TO FORM: ,~~~~ William Seligmann, City Attorney Date: ~ ~~ 2001 2 CITY OF CUPERTINO: r David W. Knapp, Crty Manager APPROV AST RM: i ff~' ,~', Chazles Kilian, ~ i Attorney TOWN OF LOS GATOS: Debra Figone, wn Manager APPROVED AS TO FORM: O orb, Town Attorney CITY OF SARATOGA: Dave Anderson, City Manager APPROVED AS TO FORM: ATTEST: Kimberly Smith, ity Clerk Date: ~- `7 , 2001 ATTEST: " 11 _ aziori. Coo. rove; Town Clerk ' •~ i Date ~~ i~~~ ~ ~~ ~ ~~ ~;'`' , 2001 ~~;~ TTEST: een Boyer, City Cle Date: '~~ '~ ~ •\ ~ ~ , 2001 Richazd Taylor, City Attorney COUNTY OF SANTA CLARA: !~ i ames T. Beall, Jr. Chairperson, Board of Supervisors ATTEST: ~, Phyllis ez Clerk, Board of Supervisors APPROVED AS TO FORM ~~~ ~• Kathryn A. erry Deputy County Counsel Date: ~~- a ~ , 2001 SANTA CLARA VALLEY TRANSPORTATION AUTHORITY: ATTEST: Sandra Weymouth Secretary Date: ~ '~ , 2001 . ~ ~ .. Suzanne B. Gifford General C"ounsel 4 APPROVED AS TO FORM EXHIDIT A PROPOSED UNION PACIFIC RAILROAD TRAIL LOCATION MAP ' Stevens Creek '`~ Recreational Trail Interstate Route 280 Los Gatos Creek Trail Legend City Town Boundary Union Pa+cifi~ Railroad Trail Looation IUlap EXHI:BIT B LOCAL MATCH FOR FEASIBILITY STUDY ON PROPOSED UNION PACIFIC RAILROAD TRAIL ., LOCAL MATCH FOR FEASIBILITY STUDY ON PROPOSED UNION PACIFIC RAILROAD TRAIL • Feasibility Study - total $200,000 - Santa Clara County Bicycle Expenditure Program $160,000 - local match $40,000 Local match contribution - City of Campbell $2,000 - City of Cupertino $ 18,000 - Town of Los Gatos $10,000 - City of Saratoga $10,000 Total local match $40,000 9 FULLY EXECUTED ~ ~ ~ AGREEMENT BETWI±,EN THE CITIES OF CUPERTINO A.ND SAN JOSE pEPT FILE COPY FOR THE OVERLAY OF DE ANZA BOULEVARD BETWEEN RAINBOW DRI`TE AND PROSPECT ROAD (((~~~ This agreement (herein "Agreement") is made and entered into this ~ day of , 2001, (herein the "Effective Date") by and between the City of San Jose, a California mumc~p oiporation (herein "SAN JOSE"} and the City of Cupertino, a California municipal corporation, (herein "CUPERTINO"). SAN JOSE and CUPERTINO may be referred to herein individually as a "Party" or a "City" or collectively as the "Parties", "Cities" or the "-Parties to this Agreement". RECI'CALS WHEREAS: A. SAN JOSE and CUPERTINO fmd that it is in the public interest to overlay De Anza Boulevard between Rainbow Drive and Prospect Road over which the Cities have dual jurisdiction; and B. It is in the public interest for CUPERTINO and SAN JOSE to complete the PROJECT in a cooperative and economical manner by constructing both CUPERTINO and SAN JOSE portions of the PROJECT together; and C. Each Party has agreed to perform its portion of,the work as described herein, under its direction. In consideration of the above referenced recitals and the following mutual covenants, agreements and obligations of the Parties, SAN JOSE and CUPERTINO agree as follows: AGREEMENT PROVISIONS I . PROJECT DESCRIPTION: The work to be performed under this Agreement will consist of overlaying approximately 10,000 square feet of De Anza Boulevard between Rainbow Dr. and Prospect Road (herein the "PROJECT"). The work to be performed is more fully described in the document entitled "Scope of Work and Schedule of Performance" set forth in Exhibit A, attached and incorporated by reference. 2. CUPERTINO'S OBLIGATIONS: CUPERTINO agrees as follows: A. To act as the lead agency to administer the design and construction of the PROJECT. Administration shall include preparation of plans, specifications, contract documents and cost estimate; notification of local businesses:; coordination with various agencies; preparation of all necessary environmental document; obtaining permits; obtaining bids; awarding the construction contract; administering the construction contract; providing materials control and inspection services; and making progress payments to the contractor. B. To provide SAN JOSE with fmal plans and specifications for review and written approval prior to obtaining bids for the PROJECT, C. To pay CUPERTINO's share of the PROJECT cost. The PROJECT cost is defined as the actual amount paid to the contractor plus ten percent (10%) for CUPERTINO's engineering, construction and other administrative services. CUPERTINO's share of the Cost is 100% of the PROJECT Cost for the CUPERTINO owned portion of the road. AGREEMENT PAGE 1 OF 6 D. The designated project manager for C'UPERTINO for the duration of the PROJECT is Carmen Lynaugh. CUPERTINO's project manager shall have all the necessary authority to duect technical and professional work within the scope of the Agreement and shall serve as the principal point of contact with SAN :POSE. 3. SAN JOSE'S OBLIGATION: SAN JOSE agrees as follows: A. To pay CUPERTINO San Jose's share of the PROJECT cost, as defined in Section 2.C., up to a maximum amount of $175,000. SAN JOSE's share of the Cost is l00% of the Project Cost for the SAN JOSE owned portion of the road. In the event that the lowest responsive responsible bid received for the PROJE~v'I' would cause SAN JOSE's share of the PROJECT cost to exceed the maximum amount, CUPERTINO shall promptly notify SAN JOSE. CUPERTINO shall not award the construction contract without a written amendment increasing the maximum amount of SAI`( JOSESs contribution. B. To pay its share of the PROJECT cost within forty-five (45) days of receiving an invoice from the CUPERTINO, provided that the following conditions are met: 1. The PROJECT has been completed and SAN JOSE has approved that portion of the work in its jurisdiction; and 2. The invoice sets forth the cost of construction of all PROJECT work based on the actual contract unit prices paid and negotiated change order, if any. C. The designated project manager for SAN JOSE for the duration of the PROJECT is Jim Lehner. SAN JOSESs project manager shall have all the necessary authority to review and approve and accept technical and professional work within the scope of the Agreement and shall serve as the principal point of contact with CUPERTINO. 4. TERM OF AGREEMENT: A. Unless otherwise modified by a written amendment to this Agreement, the term of this Agreement shall be one (1) year from the Effective Date or until the PROJECT acceptance by both parties and final payments of all outstanding balances. B. Consistent with City of San Lose Standard Specifications, Section 7-1.23, CUPERTINO shall cause the contractor to provide a warranty period of at least one (l) year from the acceptance date. 5. OWNERSHIP AND MAINTENANCE: A. Upon completion of all work under tlris Agreement, ownership and title to all materials, equipment and appurtenances installed as a part of the PROJECT within the city limits of SAN JOSE will automatically be vest~;d in SAN JOSE, and all materials, equipment and appurtenances installed as a part of the ]?ROJECT within the city limits of CUPERTINO will be vested in CUPERTINO, and no further agreement will be necessary to transfer ownership. B. This Agreement does not change any authority or responsibility between CUPERTINO and SAN JOSE with regard to maintenance, operation or future repair responsibility. AGREEMENT PAGE 2 OF 6 6. CONTRACTOR SHALL BE AN INDEPENDENT CONTRACTOR: Any contractor(s) hired by either Party to perform the work included in the PROJECT shall not be an agent or employee of either Party and will perform such work as independent contractor. All persons employed by or contracted with such contractor(s) to furnish labor and/or materials in connection with the work in the PROJECT shall not be employees of either Party in any respect. 7. TERMINATION: A. Either CUPERTINO or SAN JOSE may terminate the Agreement at any time prior to award of the construction contract for the PROJECT upon thirty (30) days' written notice. If the Agreement is terminated, SAN JOSE shall pay to CUPERTINO all actual costs incurred by CUPERTINO up to the day of receipt of written notice of termination. B. Once CUPERTINO has awarded the construction contract for the PROJECT, the Agreement can be terminated only upon the mutual written consent and terms acceptable to both parties. 8. NO PLEDGING OF EITHER CITY'S CREDIT: Under no circumstances shall either SAN LOSE or CUPERTINO have authority or power to pledge the credit of the other public entity or incur obligation in the name of the other public entity. 9. NO THIRD PARTY BENEFICIARY: This Agreement shall not be construed or deemed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action hereunder for any cause whatsoever. 10. AMENDMENTS: No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the Parties. I1. NOTICES: Notices are to be sent as follows: To SAN JOSE Wayne Tanda Director of Transportation City of San Jose 4 North 2nd Street, Suite 1000 San Jose, CA 951 l3 To CUPERTINO: Ralph A. Qualls, Jr. Director of Public Works City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 12. SEVERABILITY CLAUSE: In case any one or .more of the provisions contained herein shall, for any reason, be held invalid, illegal, or unenforceable in any respect, it shall not affect the validity of the other provisions which shall remain in full force and effect. AGREEMENT PAGE 3 OF 6 13. ENCROACHMENT PERMITS: Both Parties to this Agreement will cooperate and/or provide access to its consultants, engineers and contractors for the PROJECT in the jurisdictional boundaries of each Party. Contractor shall obtain street opening permit from SAN JO~~E and SAN JOSE shall provide such a permit at no cost. 14. HOLD HARMLESS/INDEMNIMCATION: Neither of the respective Parties, their resp~°ctive City Council, employees, officers, agents and assigns shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by the other Party in cormection with the PROJECT. It is understood and agreed that pursuant to California Government Code Section 895.4, the respective Parties shall fully indemnify and Bold the other harmless from any liability imposed for injury (as defined in Government Code Section 810.8) by reason of anything done or omitted to be done by CUPERTINO or SAN JOSE in <;onnection with any work, authority or jurisdiction delegated to the respective Party under this Agreement. This hold harmless and indemnification provision shall apply to any activities, error or omission of the respective Party and/or the Party's officers, employees, agents, consultants or contractor or any person or entity acting or omitting to act for or on behalf of said City or such person or entities as are specifically authorized and empowered by the respective Party to act for the Party. 15. CAPTIONS: The captions of the various sections, paragraphs and subparagraphs of this Agreement are for convenience only and shall not be cons::dered nor referred to for resolving questions of interpretation of this Agreement. l6. INSURANCE REQUIREMENTS: It is mutually understood and agreed that during the term of the construction activities on the PROJECT, CUPERTINO will require the contractor(s) which performs any work on the PROJECT to carry commercial general liability or funded self-insurance program in amounts of not less than Two Million Dollars ($2,000,000); automobile liability insurance policy with policy limits in an amount not less than One Million. Dollars ($1,000,000); and, a Workers' Compensation Insurance policy with policy limits in an amount not less than One Million Dollars ($ 1,000,000). CUPERTINO shall require that both SAN JOSE and CUPERTINO, their officers, employees, and agents shall be named as additional insureds ~~n such policy. 17. STATUTES AND LAW GOVERNING CONTRACT: This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. 18. WAIVER: The parties' waiver of any term, condition or covenant, or breach of any term, condition or covenant shall not be construed as a waiver .if any other term, condition or covenant or breach of any other term, condition or covenant. 19. ENTIRE AGREEMENT: This Agreement contains the entire Agreement between CUPERTINO and SAN JOSE relating to the PROJECT. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effE~ct. AGREEMENT PAGE 4 OF 6 20. OTHER AGREEMENTS: This Agreement shall not prevent either Party from entering into similar agreements with others. The Parties acknowledge and accept the ternu and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives. It is the intent of the Parties that this; Agreement shall become operative on the effective date. CITY OF SAN J OSE, CALIFORNIA APPROVED AS TO FORM: J~ GLENN D. SCNWARZ CH Sr. Deputy City Attorney A EST: ~~ PATRICIA L. O' ARN City Clerk -San Jose OF CUPEF:TINO, CALIFORNIA u. us Ralph A. Qualls, Jr, Director of Public Works 0300 Torre Avenue Cupertino, CA 95014 Telephone: (408) 777-3200 ATTEST: ~~ KIM SMITH City Clerk -Cupertino AGREEMENT' PAGE 5 OF 6 City Attorney EXHIBIT "A" SCOPE OF WORK AND SCHEDULE OF PERFORMANCE The project consists of resurfacing approximately :10,000 square feet of De Anza Boulevard between Rainbow Drive and Prospect Road by milling and filling 2.5 inches of asphalt concrete. The project shall include traffic control, placing reinforcing fabric, replacing of all traffic striping, detector loops, pavement restoration and lowering and raising manholes, water valve boxes and monument as required. SAN JOSE to provide striping/marking plan. The work to be performed is fully described in the contract documents. The contract documents are incorporated into this Agreement by reference. AGREEME?1T PAGE 6 OF 6 ~~~' clrv of CUPEI~TINO City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 Telephone: (408)777-3354 FAX: (408)777-3333 PUBLIC WORKS DEPARTMENT May 10, 200.1 City of San Jose Wayne Tanda Director of Transportation 4 North 2"d Street San Jose, CA 95113 Re: Pavement Overlay of De Anza Blvd. from Rainbow Drive to Prospect Road Dear Mr. Tanda: This letter refers to the Agreement between the City of San Jose and the City of Cupertino relating to the cost sharing for the overlay of De Anza Boulevard from prospect Road to Rainbow Drive. As you know that portion of De Anza Blvd. is shared by the City of Cupertino (west side) and the City of San Jose (east side). Glenn Schwartzbach, Deputy City Attorney in San Jose had raised a clarification matter with the language of the agreement, specifically Section 7, Termination. Since the agreement had already been approved by the; Cupertino City Council on July 16, 2001, and is scheduled for San Jose City Council approval in August, I am providing this letter to act as a clarification of that section. The italicized language is the clarification requested. The intent of the section is that, ii~the agreement is terminated, San Jose shall pay to Cupertino all actual costs associated `vith the portion of the road owned by San Jose incurred by Cupertino up to the date of the written notice of termination. You may feel free to include this information in your :>taff report to Council. If you have any questions please contact Carmen Lynaugh at 408-777-3215 Sincerely, Ralph A. Qualls, Jr. Director of Public Works u Ur C: Glenn Schwarzbach, Deputy City Attorney Ruffino Ruiz, Transportation Division Ar%ntFri nn ~'ar.vrled Paner ~~, J ~~ u \ AGREEMENT ~~,~ ~ CITY OF CUPERTINO I 10300 Torre Avenue CiiY OF / ! ~ Cupertino, (~A 95014 D U P E ~T I N S (408) 77 7-3200 NOIJ/~1 ~~?3/ BY THIS AGREEMENT, made and entered into on the lst day of July , 2001 , by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and Name (1) Pamela J. Treder (2) Address 2644 Barkley Ave City Santa Clara Zip 95051 Phone (408) 246-3024 (Hereinafter referred as CONTRACTOR), in consideration of their mr,tual covenants, the parties hereto agree as follows: CONTRACTOR shall provide or furnish the following specified services and/or materials: EXHIBITS: The following attached exhibits hereby are made part of this Agreement: See Exhibits "A" for scope of work. TERMS: The services and/or materials furnished under this Agreement shall commence on .T,~1 y 1, 20(11 and shall be completed before .Tune 30, 20n2 COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR: $20.66/hr. (See Exhibit "A" for estimated number of hours) not to exceed $5,000.00 California Labor Code, Section 1771 requires the payment of prevailing wages to all workers employed on a Public Works contract in excess of $1,000.00. Materials and Supppplies• $200.00 GENERAL TERMS AND CDNDITIUNS Hold Harmless: Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and all damage and liability, including all costs of defending any claim, caused by or arisirg out of the performance of this Agreement. City shall not be liable for acts of Contractor in performing services described herein. Insurance: Should the City require evidence of insurability, Contractor shall file with City a Certificate of Insurance before commencing any services under this Agreement. Said Certificate shall be subject to the approval of City's Director of Administrative Services. Non-Discrimination: No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, ancestry, religion or sex of such person. Interest of Contractor: It is understood and agreed that this Agreement is not a contract of employment in the sense that the relationship of master and servant exists between City and undersigned. At all times, Contractor shall be deemed to be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in executing this agreement. Contractor certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of City. Changes: This Agreement shalt not be assigned or transferred without the written consent of the City. No changes or variations of any kind are authorized without the written consent of the City. CONTRACT CO-ORDINATOR and representative for CITY shall be: NAME Pam Ledesma DEPARTMENT Public Works This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties have executed this Agreement the day and year first written above. CONTRAC OR: CITY OF CUPERTINO: ~ By Gn~.~:C.d~ By Title Creek Tour Doce & Coordina Title Soc. Sec. # 567-33-8156 APPROV LS ... EXPENDITURE DISTRIBUTION A T N H AD D~ ACCOUNT NUMBER AMOUNT / ~~~ V CITY LERK • DATE / 3~I d ~ 230-8 -7014 $5, 200.00 White: City Clerk /r' v Green: Finance Yellow: Contr tgr~ ~/~/ Pink: eceiving Gold: Department .,,~,~ AGREEMENT ~~~ / CITY OF CUPERTINO ~~ 10300 Torrf~ Avenue ~{jy p~ r7 upertino, (',A 95014 ~ U P E T I ~ ~ ~ / ~ (408) 77'7-3200 BY THIS AGREEMENT, made and entered into on the 21st by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and Name (1) The Sports Management Group _ (2) Address 220 Fourth St., Ste. 200 City Oakland, CA Zip 94607 Phone (510) 251-1280 (Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows: CONTRACTOR shall provide or furnish the following specified services and/or materials: Sports Center Programming EXHIBITS: The following attached exhibits hereby are made part of this Agreement: EXHIBIT A TERMS: The services and/or materials Turn' he under this Agreement shall commence on G~~ ~S ~~~ and shall be completed before ~.Z COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR: AMOUNT NOT TO EXCEED $30,000.00 AND REIMBURSABLE EXPENSE BUDGET OF $3,000.00 California Labor Code, Section 1771 requires the payment of prevailing wages to all workers employed on a Public Works contract in excess of $1,000.00. GENERAL TERMS AND CONDITIONS Hold Harmless: Contractor agrees to save and hold harmless the Ciiy, its officers, agents and employees from any and all damage and liability, including all costs of defending any claim, caused by or arising out of the performance of this Agreement. City shall not be liable for acts of Contractor in performing services described hereabue to negligence, errors and omissions, Insurance: Should the City require evidence of insurability, Contractor shall file with City a Certificate of Insurance before commencing any services under this Agreement. Said Certificate shall be subject to the approval of City's Director of Administrative Services. Non-Discrimination: No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, ancestry, religion or sex of such person. Interest of Contractor: It is understood and agreed that this Agreement is not a contract of employment in the sense that the relationship of master and servant exists between City and undersigned. At all times, Contractor shall be deemed to be an independent contractor and Contractor is not authorized to bind the City to any cor tracts or other obligations in executing this agreement. Contractor certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of City. Changes: This Agreement shall not be assigned or transferred without the written consent of the City. No changes or variations of any kind are authorized without the written consent of the City. CONTRACT CO-ORDINATOR and representative for CITY shall be: NAME Therese Ambrosi Smith it NO.D~~J~~/ / ~. ~, day of August , 20 Ol , DEPARTMENT Parks and Recreation This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties have executed this Agreement the day and year first written above. CONTRACTOR: ,. By ~ `~ Title ' ~ c'~ Soc. Sec. # •t~.~~ ~-~~'~~~~~ APPROVALS CITY OF CUPERTINO: E;y C~ (~C,~~ ~d Title Director of Public Works EXPENDITURE DISTRIBUTION T H ACCOUNT NUMBER AMOUNT - xcee CITY CLE 9~~~ ~ O O ~ / 5 ~,, $3,000 reimbursabl ~ & 's White: City Clerk J Green: Finance Yellow: Contractor 0 `~ ~ Pink: Receiving Gold: Department ~3, ~ o', ~ AC:'nRnn CERTIFICATE OF LIABILITY INSURANCE o$i`3o%oi PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Dealey, Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P . O . BOX 12 67 5 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Oakland, CA 94604-2675 ' 510 4 6 5- 3 0 9 0 INSURERS AFFORDING COVERAGE INSURED INSURERA:AmerlCan Motorists Ins. Co. The Sports Management Group INSURERB:Securit Ins. Co. of Hartford 220 4th Street., Suite 200 INSURER C: Oakland, CA 94607 INSURER D: I INSURER E: COVERAGES I THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ' ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WIfH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED 8Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, (7(CLUSIONS AND CONDETIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCF^ Rv Pain cl auUs INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS A GENERAL LIABILITY 7RS65839701 02/21/01 02/21/02 EACH OCCURRENCE sl OQQ 000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one Ilre $3 0 O ~ 0 0 0 CLAIMS MADEa OCCUR MED EXP (Any one person) S1 O 0 O PERSONAL&ADVINJURY $1 000 000 _ GENERAL AGGREGATE J ~ S2 000 000 GEN'LAGGREGATELIMITAPPLIESPER: PRODUCTS-COMP/OPAGG S2 000 000 X POLICY PRO LOC A AU TOMOBILE LIABILITY ANY AUTO 7RS65839701 02/21/01 02/21/02 COMBINED SINGLE LIMIT (Ea accident) $1, 000, 000 ALL OWNED AUTOS SCHEDULEDAUTOS BODILY INJURY (Per person) $ X HIRED AUTOS X NON-OWNED AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC S AUTO ONLY: AGG S EXCESS LIABILITY EACH OCCURRENCE $ OCCUR ~ CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY 7CW30589303 02/21/01 02/21/02 X wCSTATU- OTH E.L.EACHACCIDENT $1 000, 000 E.L.DISEASE-EA EMPLOYE $1 000 000 E.L. DISEASE-POLICYLIMI S1 000 000 B oT"ER professional iability AEE0308470 07/10/01 07/10/02 $1,000,000 per claim $1,000,000 annl aggr. ~.-~..~.,, ,,..,...~.+~~.,..,,~,,.oi~.v~..~iivnaivcnw~~~ic~cuw~wrvsAUUEDBYENDORSEMENT/SPECIAL PROVISIONS CA' City of Cupertino Parks & Rec. Administration Attn: Marie Preston 10300 Torre Avenue Cupertino, CA 95014-3255 SHOULDANYOFTHEABOVE DESCRIBED POLICIES BECANCELLED BEFORETHEEXPIFiATION DATE THEREOF,THE ISSUINOINSURER WILLENDEAVORTO MAIL30- DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAI LURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OFANYKIND UPON THE INSURERITSAGENTSOR AU~ORIZED REPRESENTATIVE /~ ,.a .~ ACORD 25-S (7/97)1 Of 1 #M628 21 lujj~ ©ACORD CORPORATION 1988 Client#: 1499 __ SYORZ'MANA1 At'~ CERTIFICATE OF LIABILITY INSURANCE DATE(MMlDD/YY) 08/30/01 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Dealey, Renton & Associates ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P. O. BOX 12675 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Oakland, CA 94604-2675 510 465-3090 INSURED The Sports Management Group 220 4th Street., Suite 200 Oakland, CA 94607 COVERAGES INSURERS AFFORDING COVERAGE INSURERa:Amerlcan Motorists Ins. Co. INSURER B:Security Ins . Co . of Hartfo INSURER C: INSURER D: INSURER E: I Ht rvuclts ol- INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWfEHSTANDING ANY REQUIREMENT, TERM OR CONDffION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, E~(CLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN RFnuCFn Rv Pnln rl nnlns I T R TYPE OF INSURANCE POLICY NUMBER POLICYE MECTIVE POLICY EXPIRATION LIMITS A GENERAL LIABILITY 7RS65839701 02/21/01 02/21/02 EACH OCCURRENCE $1 OOO 000 X COMMERCIAL GENERALLIABILITY FIRE DAMAGE (Any onefire) $300~000 CLAIMSMADEa OCCUR MEDEXP(Anyoneperson) $lO OOO PERSONALBADVINJURY $1 000 OOO GENERAL AGGREGATE $2 000 OOO GENLAGGREGATELIMITAPPLIESPER: PRO PRODUCTS-COMP/OPAGG $2 OOO OOO - LOC X POLICY A AU TOMOBILE LIABILITY 7RS65839701 O2/21/O1 O2/21/O2 ANY AUTO COMBINED SINGLE LIMIT (Ea accident) $1, OOO, OOO ALL OWNED AUTOS SCHEDULED AUTOS (P~rplersonjURY $ X HIRED AUTOS X NON-OWNED AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY- EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR ~ CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ A WORKERS COMPENSATION AND 7CW30589303 02/21/01 02/21/02 X wcsTATU- OTH $ EMPLOYERS' LIABILITY E.L.EACHACCIDENT $1 OOO, OOO E.L.DISEASE-EA EMPLOYE $1 OOO ~ OOO g oTHERProfessional AEE0308470 07/10/01 07/10/02 E.L. DISEASE-POLICYLIMI $1 OOO OOO $1 000 000 er claim iability , , p $1,000,000 annl aggr. --- - --~--• -•-••••••-•---•~~-•-~~~~•.-~...-,,,..~~.oicn~.~ualurvar~uutuCTtnuvHSEMENT/SPECIAL PROVISIONS City of Cupertino Parks & Rec. Administration Attn: Marie Preston 10300 Torre Avenue Cupertino, CA 95014-3255 SHOOED ANYOFTHEABOVE DESCRIBED POl1CIES BE CANCELiJ=D BEFORE THE EXPIRATION DATETHEREOF,THEISSUINOINSURER WILLENDEAVORTOMAIL3_!L DAYS WRITTEN NOTICE TO THE CERTIFICATE F10LDERNAMEDTOTHELEF'T, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OFANYKIND UPONTHE INSURERITSAGENTSOR AU~ORI2ED REPRESENTATIVE 1. w u -~~~.~YIV.f•-..... ACORD 25-S (7/97)1 Of 1 #M62821 MRM ©ACORD CORPORATION 1988 C~ J CITY OF CUPEf~TINO PARKS AND RECREATION ADMINISTRATION MEMOF;ANDUM DATE: TO: FROM: TOPIC August 8, 2001 Dave Knapp, City Manager Ralph Qualls, Director, Public ~'Vorks Therese Ambrosi Smith, Director~~(~~~ CONTRACT WITH THE SPORTS MANAGEMENT GROUP FOR SPORTS CENTER PROGRAMMING Attached is the proposal from The Sports M~~nagement Group for programming the Cupertino Sports Center. The dates indicated are not final at this point; they are target dates. We do endeavor to complete the analysis by December of this year. City programs and private contract classes currently scheduled at the Sports Center generate sufficient revenue to cover the Center's operating costs. Wth the reconstruction of the facility, staff is looking at ways to expand community recreation offerings while exploring new revenue sources. To that end, we need to conduct a program/marketing/revenue analysis for the new facility. The Sports Management Group is one of three programming/marketing consultants staff considered. They are located in Oakland an~~ have worked with the architect, Mark Schatz, on other projects. One notable project they programmed is the Monterey Sports Center, which staff toured in May. The facility is beautifully maintained, self-supporting, and so successful that they are undertaking a second phase construction project. The cost to provide services detailed in the ~~ttached proposal is $30,000. This amount seems reasonable for the work to be perforrned. Three years ago, the consultants that generated the library program analysis billed the city $23,000. The Sports Center analysis also includes revenue projections for a variety of programs. Please process this contract with The Sport: Management Group for an amount not to exceed $30,000, and reimbursable expense budget of $3,000. g:\parks and recreation admin\templates- masters\memo.doc Printed on Recycled Paper T H E Sports Management G R 0 U P • 220 Fourth Street. Suite 200 Oakland. CA 94607-4335 510-251-1280 510-251-1285 Fax j,a~p ~,~y~p~~,pp entail: lauren@sportsmgmt.com President www.sportsmgmt.com -- ~ 1 ~, r CUPERTINO SPORTS CENTER ............................................................................. Revised Fee Proposal and Work Plan START DATE The Sports Management Croup and the City of Cupertino will fmalize project Two Weeks from goals, contract matters, establish lines of communication and confirm important Award ofProject schedule dates. Prior to Workshop # 1 The Sports Management Group will review any existing materials including: • demographic data • master plan documents • previous planning studies • existing operating and revenue budgets • and ether relevant materials • boundaries of the service region • recreation schedules, current fees and usage information We will begin the market analysis by contacting current service area providers and analyzing ,~~opulation characteristics through the use of demographics. WoRxsxoP # 1 The Sports Management Group will lead Workshop # 1 with the Parks and Recreation September 4, 2001 Commission. Tie focus of the workshop will be to: • Discussion of key issues and concerns • Discussion of the vision and key objectives for the center • A power point "tour" of recreation and sports centers • Discr~ssion of perceived community recreational needs and interests • Review of demographic data and population characteristics • Discussion of cost recovery • Review of demand analysis • Discussion of programming opportunities The Sports Management Grouup will develop and distribute a Workbook for the Parks and Recreation. Commission to use throughout the study process. WORx PRODUCT The Sports Management Group will continue to gather details about programming September 5 to 19, 2001 needs, and utilizing information gathered during the first workshop will begin to develop a draf t vision statement and key objectives. We will also continue the market analysis by contacting current service area providers and analyzing population ch~~racteristics through the use of demographics. We will develop program options. T H E Sports Management ® G R 0 U P Revised 8/08/01 CUPERTINO SPORTS CENTER ............................................................................. Revised Fee Proposal and Work Plan WORItSHOP #2 Building upon information gathered during Workshop # 1, The Sports Management September 20, 2001 Group will lead Workshop #2 which will include the following activities: Afternoon Refinement of Vision Statement • Review of program options (including previously developed option) • Prioritization and refinement of program options • Review agenda and tasks for Public Workshop PuslsC WORKSHOP # 1 The Sports Management Group will conduct a Public Workshop to inform, engage September 27, 2001 and gather input from the community. This Workshop will focus on assessing the perceived needs of the community. Following a presentation of trends and model projects around the U.S., the public will be encouraged to ask questions and to provide input regarding community needs. The Sports Management Group will work with smaller interest groups to identify particular concerns and to help the community participants develop an understanding of the proposed project, program features and facilitate a discussion of concerns and suggestions. WORK PRODUCT The Sports Management Group will incorporate the information gathered from the September 28 to October 17, 2001 Public Workshop and the two Parks and Recreation Commission workshops into three potential building program options. The Sports Management Group will begin to determine operating and maintenance expenses and potential cost recovery for each newly developed option and previously developed option. Finally, an estimated project cost including construction and soft costs will be prepared. WORKSHOP # 3 The Sports Management Group will conduct Workshop #3 with the Parks and October 18, 2001 Recreation Commission in which the program options and project cost/revenue implications will be reviewed. The focus of the workshop ~,~ll b:, to: • Finalize the vision statement • Evaluate ability of each new option and the previously developed option to meet the stated goals and budget criteria • Review and discuss operating costs and potential revenues for each option • Refine program options and determine preferred option(s) • Review agenda for Public Workshop Revised 8/08/01 CUPERTINO SPORTS CENTER .............................................................................. Revised Fee Proposal and Work Plan WORK PRODUCT The Sports Management Croup will interview key individuals and other recreation October 19 to November 7, 2001 providers to refine the details for the costs for operating and maintaining the proposed Sport: Center. Final changes to the preferred program and appropriate changes to the cost estimates will be made. • The prelimin~cry operating cost budget will include Analysis of staffing requirements Costs for p°ogram materials and supplies Equipment repair and maintenance Supplies and commodities Marketing ~3nd advertising expenses Equipment replacement T H E Sports Management G R 0 U P Employee benefit cost Maintenance costs Program costs Contract services Utility costs Depreciation • The market analysis process includes: / analyzing existing program spaces and opportunities / identifying potential market area service providers / developing participation potential utilizing national, regional and lo~~al surveys and trends / exami~iing the population within the service area by age, income. educational attainment, spending habits and household composition / identifying potential market segments / estim2.ting the demand and revenue potential from targeted marketing or special programs individual age groups / developing potential market and potential market penetration estimates based on the above information • Preliminary f~:es for building use will be analyzed and a preliminary fee structure recommended. • Hour-by-hour room schedules will be developed to determine the revenue potential of e;ich space. • Potential som-ces of revenue will be identified including: Annual pasts sales Daily drop-in revenue Concessions and retail Classes Special events Rentals Revised 8/08/01 3 CUPERTINO SPORTS CENTER ...................................................... Revised Fee Proposal .................. and Work Plan COMMISSION WURK$HUP #4 & The Sports Management Group will conduct Workshop #4 in which the space PUBLIC WORI(SHOP #2 Prol;r~n. operating costs and revenue potential wily. be presented for the Parks and November 8, 2001 Recreation Commissions comment. This focus of this workshop will be to review fees. market penetration estimates, conswction and project costs, and to prepare for the final public workshop. The Sports Management Group will conduct Public Workshop #2 in which the space program, operating costs and revenue potential will be presented for public comment. This workshop will be designed to encourage comments and determine preferences from the public. WORK PRODUCT Based on information gathered from Commission Workshop #4 and Public Workshop November 9 to 28, 2001 #2, The Sports Management Group will make final changes to the operating costs, fees, revenues and program. The draft final report will be written and sent to the Commission for review. FINnt PRESENTgTION Two weeks after receiving final comments from the Parks and Recreation Mid December 2001 Commission on the report we would be prepared to~rtake a final presentation. At this final meeting, The Sports Management Group will distribute the fatal report. This report will incorporate all aspects of this Study including: • Programming and market analysis • Space components listing and square footage requirements • Construction and project cost estimates; which will include equipment and furniture allowance and contingencies • Revenue potential, probable operating cost and cost recovery analysis • Operational structure A power point presentation will be used to present the findings of this study. ~ H E Sports Management G R 0 U P Revised 8/08/01 CUPERTINO SPORTS CENTER ............................................................................. Revised Fee Proposal and Work Plan Task Fee ................................................................................................................................................ . Programming $ 7, 500 • Vi: ion and key objectives • 3 Program options • 1 C ommission workshop • 1 Public workshop Market and Demand Analysis $5.000 • Detailed demographic analysis • Analysis of potential participation • Community needs & requirements • 1 Commission workshop Operating Costs and Revenue Potential $10,000 • Operating costs and revenue analysis for 3 options • Activity Schedules • Fee structure • Ccst Recovery Analysis • 1 Iommission workshop • 1 Public workshops Final Report aml Presentation $7,500 • Written report of findings and recommendations • Po•rver point presentation • 1 Final Meeting/Presentation to Council Total Not to Exceed $30,000 Reimbursable expenses are additional to ConsWtant's compensation and include actual expenditures made by The Sports Management Group to perform necessary services to complete this project. Reimbursable expensesmclude, reproductlon, postage, facsirrtiles, travel and othernormal business expenses inwmd plus 1096mark-up for administratlve oasts. Billing Rates for T he Sports Management Group are: Principals $150/hour Project Manager $125/hour Financial Analyst $85/hour Administative Staff $50/hour T H E Sports Management G R 0 U P Revised 8/08/01 CUPERTINO SPORTS CEN-TER Cupertino, CA Therese Ambrosi Smith ESTIMATED FEE Principal Project Manager (INTERNAL) Financial Analyst Administrative Staff HRS Total Fee Programming 32 $4;800 3 6 . $750;- 10 $850 ~ 22 $1,100. 70 $7,500 • Programming 20 $3,000 4 ~ $500 10 $850 14 $700 48 $5,050 • Vision Setting 4 $600 2 $250 0 $0 8 $400 14 $1,250 • Commission Workshop 4 $600 0 $0 0 $0 0 $0 4 $600 • Public (and Commission) Worksho 4 $600 0 $0 0 $0 0 $0 4 $600 Market and Demand Analysis 10 $1,500 8 $1,000 20 $1;700 16 $800 , • 54 ,,$5;000 • Demographic Analysis 2 $300 2 $250 0 $0 8 $400 12 $950 • Participation Analysis 2 $300 4 $500 10 $850 0 $0 16 $1,650 • Community Needs & Re uirements 2 $300 2 $250 10 $850 8 $400 22 $1,800 • Commission Workshop 4 $600 0 $0 0 $0 0 $0 4 $600 Operating Cost.& Revenue,Potential: 14 $2,100 4 $500 80 $6;800 12 $600 " X110. °,$10000 • Activity Schedules 2 $300 1 $125 8 $680 4 $200 15 $1,305 • Fee Structure 2 $300 1 $125 10 $850 4 $200 17 $1,475 • Operating Costs 8~ Revenue Anal sis 2 $300 2 $250 62 $5,270 4 $200 70 $6,020 • Commission Workshop 4 $600 0 $0 0 $0 0 $0 4 $600 • Public Workshop 4 $600 0 $0 0 $0 0 $0 4 $600 Final:ReporE-& Presentations 20 $3,000':- 16 -$2,000 10 :._$850 33~ $1,650 79 $7,500. • Final Report 12 $1,800 8 $1,000 8 $680 25 $1,250 53 $4,730 • Power Point Presentation 4 $600 8 $1,000 2 $170 8 $400 22 $2,170 * Meetings 8~ Presentations 4 $600 0 $0 0 $0 0 $0 4 $600 Total Hours 76 34 120 83 Rate/Hour $150 $125 $85 $50 Total'Estimated Personnel Cost $11`,400-'~ $4,250 '$10,200 . $4;150 ~ 234.; '$30,000': cc. CITY OF CUPEI~TINO PARKS AND RECREATION ADMINISTRATION MEMORANDUM DATE: TO: FROM; TOPIC August 8, 2001 Dave Knapp, City Manager Ralph Qualls, Director, Public VVorks Therese Ambrosi Smith, Directt~r~~(~~~ CONTRACT WITH THE SPORTS MANAGEMENT GROUP FOR SPORTS CENTER PROGRAMMING Attached is the proposal from The Sports M~inagement Group for programming the Cupertino Sports Center. The dates indicated are not final at this point; they are target dates. We do endeavor to complete the analysis by December of this year. City programs and private contract classes currently scheduled at the Sports Center generate sufficient revenue to cover the Center's operating costs. With the reconstruction of the facility, staff is looking at ways to expand community recreation offerings while exploring new revenue sources. To that end, we need to conduct a program/marketing/revenue analysis for the new facility. The Sports Management Group is one of three programming/marketing consultants staff considered. They are located in Oakland anti have worked with the architect, Mark Schatz, on other projects. One notable project they programmed is the Monterey Sports Center, which staff toured in May. The facility/ is beautifully maintained, self-supporting, and so successful that they are undertaking a second phase construction project. The cost to provide services detailed in the ~rttached proposal is $30,000. This amount seems reasonable for the work to be performed. Three years ago, the consultants that generated the library program analysis billed the city $23,000. The Sports Center analysis also includes revenue projections far a variety of programs. Please process this contract with The Sport:; Management Group for an amount not to exceed $30,000, and reimbursable expense budget of $3,000. g:\parks and recreation admin\templates- masters\memo.doc Printed on Re:ycled Paper T H E Spots Management G R 0 U P • • 220 Fourth Street, Suite 200 Oakland. CA 94607-4335 510-251-1280 510-251-]285 Fax j,a~p ~pag~,pp entail: tauten@sportsmgmt.com President www.sportsmgmt.com --~ ~ v CUPERTINO SPORTS CENTER ............................................................................. Revised Fee Proposal and Work Plan START DATE The Sports Management Group and the City of Cupertino will finalize project Two Weeks from goals, contract ::natters, establish lines of communication and confirm important Award ofProject schedule dates. Prior to Workshop # 1 The Sports Management Group will review any existing materials inclucling: • demol;raphic data • master plan documents • previous planning studies • existutg operating and revenue budgets • and other relevant materials • boundaries of the service region • recreation schedules, current fees and usage information We will begin tl~e market analysis by contacting current service area providers and analyzing population characteristics through the use of demographics. WORxSHOP # 1 The Sports Mar.~agement Group will lead Workshop # 1 with the Parks and Recreation September 4, 2001 Commission. Tt;e focus of the workshop will be to: • Discu:~sion of key issues and concerns • Discu:~sion of the vision and key objectives for the center • A power point "tour" of recreation and sports centers • Discussion of perceived community recreational needs and interests • Revie~ro of demographic data and popuation characteristics • Discussion of cost recovery • Review of demand analysis • Discussion of programming opportunities The Sports Management Grouup will develop and distribute a Workbook for the Parks and Recreation Commission to use throughout the study process. WORN PRODUCT The Sports Management Group will continue to gather details about programming September 5 to 19, 2001 needs, and utilizing information gathered during the first workshop will begin to develop a draft vision statement and key objectives. We will also continue the market analysis by contacting current service area providers and analyzing population characteristics through the use of demographics. We will develop program options. T N E Sports Management G R 0 U P ~' Revised 8/08!01 CUPERTINO SPORTS CENTER ............................................................................. Revised Fee Proposal and Work Plan WORKSHOP #2 Building upon information gathered during Workshop # 1, The Sports Management September 20, 2001 Group will lead Workshop #2 which will include the following activities: Afternoon Refinement of Vision Statement • Review of program options (including previously developed option) • Prioritization and refinement of program options • Review agenda and tasks for Public Workshop PUBLIC WoRxsxoP # 1 The Sports Management Gmup will conduct a Public Workshop to inform, engage September 27, 2001 and gather input from the community. This Workshop will focus on assessing the perceived needs of the community. Following a presentation of trends and model projects around the U.S., the public will be encouraged to ask questions and to provide input regarding community needs. The Sports Management Group will work with smaller interest groups to identify particular concerns and to help the community participants develop an understanding of the proposed project, program features and facilitate a discussion of concerns and suggestions. WORK PRODUCT The Sports Management Group will incorporate the information gathered from the September 28 to October 17, 2001 Public Workshop and the two Parks and Recreation Commission workshops into three potential building program options. The Sports Management Group will begin to determine operating and maintenance expenses and potential cost recovery for each newly developed option and previously developed option. Finally, an estimated project cost including construction and soft costs will be prepared. WORKSHOP # 3 The Sports Management Group will conduct Workshop #3 with the Parks and October 18, 2001 Recreation Commission in which the program options and project cosdrevenue implications will be reviewed. The focus of the workshop will be tc. • Finalize the vision statement • Evaluate ability of each new option and the previously developed option to meet the stated goals and budget criteria • Review and discuss operating costs and potential revenues for each option • Refine program options and determine preferred option(s) • Review agenda for Public Workshop Revised 8/08/01 CUPERTINO SPORTS CENTER ............................................................................. Revised Fee Proposal and Work Plan WORT( PRODUCT The Sports Management Group will interview key individuals and other recreation October 19 to November 7, 2001 providers to reline the details for the costs for operating and maintaining the proposed Sports Center. Final changes to the preferred program and appropriate changes to the post estimates will be made. • The prelimin,~ry operating cost budget will include Analysis ol~ staffing requirements Costs for program materials and supplies Equipment. repair and maintenance Supplies aid commodities Marketing and advertising expenses Equipment replacement T H E Sports Management G R 0 U P Employee benefit cost Maintenance costs Program costs Contract services Utility costs Depreciation • The market analysis process includes: / analy;:ing existing program spaces and opportunities / identvying potential market area service providers / developing participation potential utilizing national, regional and local surveys and trends / examining the population within the service area by age, income, educational attainment, spending habits and household composition / identifying potential market segments / estim~iting the demand and revenue potential from targeted marketing or special programs individual age groups / developing potential market and potential market penetration estim~ites based on the above information • Preliminary fees for building use will be analyzed and a preliminary fee stl7:cture recommended. • Hour-by-hour room schedules will be developed to determine the revenue potential of each space. • Potential sources of revenue will be identified including: Annual pass sales Daily drop-in revenue Concessions and retail Classes Special events Rentals Revised 8/08/01 3 CUPERTINO SPORTS CENTER ...................... ........................... Revised Fee P ........................ roposal and Work Plan C011~NISSION WORKSHOP #4 & The Sports Management Croup will conduct Workshop #4 in which the space PUBLiC WORKSHOP #2 Proln'~n. operating costs and revenue potential wily, be presented for the Parks and November 8, 2001 Recreation Commissions' comment. This focus of this workshop will be to review fees, market penetration estimates, conswction and project costs, and to prepare for the final public workshop. 17te Sports Management Croup will conduct Public Workshop #2 in which the space program, operating costs and revenue potential will be presented for public comment. This workshop will be designed to encourage comments and determine preferences from the public. WORK PRODUCT Based on information gathered from Commission Workshop #4 and Public Workshop November 9 to 28, 2001 #2, The Sports Management Croup will make final changes to the operating costs, fees, revenues and program. The draft fmal report will be written and sent to the Commission for review. Fount, PRESEx7'AnoN Two weeks after receiving final comments from the Parks and Recreation Mid December 2001 Commission on the report we would be prepared toa~ake a final presentation. At this final meeting, The Sports Management Group will distribute the final report. This report will incorporate all aspects of this Study including: • Programming and market analysis • Space components listing and square footage requirements • Construction and project cost estimates; which will include equipment and furniture allowance and contingencies • Revenue potential, probable operating cost and cost recovery analysis Operational structure A power point presentation will be used to present the fmdings of this study. ~ M E Sports Management G R 0 U P Revised 8/08/01 CUPERTINO SPORTS CENTER ............................................................................. Revised Fee Proposal and Work Plan Task Fee ................................................................................................................................................ . Programming $7,500 • Vision and key objectives • 3 Program options • 1 Commission workshop • 1 Public workshop Market and Demand Analysis $5,000 • Detailed demographic analysis • An<lysis of potential participation • Community needs & requirements • 1 Commission workshop Operating Costs and Revenue Potential $10,000 • Operating costs and revenue analysis for 3 options • Activity Schedules • Fee structure • Co:;t Recovery Analysis • 1 Commission workshop • 1 Public workshops Final Report and Presentation $7,500 • Written report of findings and recommendations • Pov~er point presentation • 1 Final Meeting/Presentation to Council Total Not to Eh:ceed $30,000 Reimbursable expenses are additional to Consultant's wmpensatlon and include actual expendr'tures made by The Sports Management Group to perform necessary services to complete this project. Reimbursable expenses mrlude, reproduction, postage, facsinil/es, travel and othernormal business expenses incurred F~lus 10% mark-up for administrative casts. Billing Rates for The Sports Management Croup are: Principals $150/hour Project Manager $125/hour Financial 4nalyst $85/hour Administrative Staff $50/hour T H E Sports Management G R 0 U P Revised 8/08/01 5 CUPERTINO SPORTS CENTER Cupertino, CA Therese Ambrosi Smith ESTIMATED FEE Principal Project Manager (INTERNAL) Financial Analyst Administrative Staff HRS Total Fee ,... .:. Programming ,~, -:~ `32 $4;800 6 - :_ $75Q ~ 10 _.- $850 4 , 22 - $1,100. 70 $7,500 • Programming 20 $3,000 4 $500 10 $850 14 $700 48 $5,050 • Vision Setting 4 $600 2 $250 0 $0 8 $400 14 $1,250 • Commission Workshop 4 $600 0 $0 0 $0 0 $0 4 $600 • Public (and Commission) Worksho 4 $600 0 $0 0 $0 0 $0 4 $600 Market and Demand Analysis 10 $1,500 8 $1,000 20 $1;700 "16 $800 54 $5;000. • Demographic Analysis 2 $300 2 $250 0 $0 8 $400 12 $950 • Participation Analysis 2 $300 4 $500 10 $850 0 $0 16 $1,650 • Community Needs & Re uirements 2 $300 2 $250 10 $850 8 $400 22 $1,800 • Commission Workshop 4 $600 0 $0 0 $0 0 $0 4 $600 Operating Cost~B.Reveriue,Potential, 14 '$2,100 4 ' $500 ~ 80 $6;800 ~12 ~ $600 ~~~ ~ °1:10 -$10;000 • Activity Schedules 2 $300 1 $125 8 $680 4 $200 15 $1,305 • Fee Structure 2 $300 1 $125 10 $850 4 $200 17 $1,475 • Operating Costs 8~ Revenue Anal sis 2 $300 2 $250 62 $5,270 4 $200 70 $6,020 • Commission Workshop 4 $600 0 $0 0 $0 0 $0 4 $600 • Public Workshop 4 $600 0 $0 0 $0 0 $0 4 $600 Final:Report & Presentations 20 $3,000 ~ 16 $2,000 90 ..$850 33~ $1,650 79 _37,500. • Final Report 12 $1,800 8 $1,000 8 $680 25 $1,250 53 $4,730 • Power Point Presentation 4 $600 8 $1,000 2 $170 8 $400 22 $2,170 * Meetings & Presentations 4 $600 0 $0 0 $0 0 $0 4 $600 Total Hours 76 34 120 83 Rate/Hour $150 $125 $85 $50 Total-Estimated"Personneh Dost - ~ $11,400 = '~ . $4;250 - $10,200- " ~ , $4;150 , ~ 234: °$3Q000' cc. CITY OF CUPEI~TINO PARKS AND RECREATION ADMINISTRATION MEMORANDUM DATE: TO: FROM: TOPIC August 8, 2001 Dave Knapp, City Manager Ralph Qualls, Director, Public Works Therese Ambrosi Smith, Director~~'(~~~ CONTRACT WITH THE SPORTS MANAGEMENT GROUP FOR SPORTS CENTER PROGRAMMING Attached is the proposal from The Sports Management Group for programming the Cupertino Sports Center. The dates indicated are not final at this point; they are target dates. We do endeavor to complete the anal/sis by December of this year. City programs and private contract classes currently scheduled at the Sports Center generate sufficient revenue to cover the Cemter's operating costs. With the reconstruction of the facility, staff is looking at ways to expand community recreation offerings while exploring new revenue sources. To that end, we need to conduct a program/marketing/revenue analysis for the new facility. The Sports Management Group is one of thrE~e programming/marketing consultants staff considered. They are located in Oakland and have worked with the architect, Mark Schatz, on other projects. One notable proje~~t they programmed is the Monterey Sports Center, which staff toured in May. The facility is beautifully maintained, self-supporting, and so successful that they are undertaking ;~ second phase construction project. The cost to provide services detailed in the attached proposal is $30,000. This amount seems reasonable for the work to be performed. Three years ago, the consultants that generated the library program analysis billed the city $23,000. The Sports Center analysis also includes revenue projections for a variety of programs. Please process this contract with The Sports Management Group for an amount not to exceed $30,000, and reimbursable expense budget of $3,000. g:~parks and recreation adminuemplates- masters~rnemo.doc Punted on Recycled Paper T H E Sports Management G R 0 U P • 220 Fourth Street, Suite 200 Oakland. CA 94607-4335 510-251-1280 510-251-1285 Fax ~~p tpp eMail:laurenC~sportsmgmt.com President~~ www.sportsmgmt.com CUPERTINO SPORTS CENTER ............................................................................. Revised Fee Proposal and Work Plan START DATE The Sports Management Croup and the City of Cupertino will fmalize project Two Weeks from goals, contract ratters, establish fines of communication and confirm important Award ofProject schedule dates. Prior to Workshop # 1 The Sports Management Group will review any existing materials including: • demol;raphic data • master plan documents • previous planning studies • existing operating and revenue budgets • and other relevant materials • boundaries of the service region • recreation schedules, current fees and usage information We will begin die market analysis by contacting current service area providers and analyzing population characteristics through the use of demographics. WORxSHOP #1 The Sports Mar.!agement Group will lead Workshop # 1 with the Parks and Recreation September 4, 2001 Commission. T7.e focus of the workshop will be to: • Discu:~sion of key issues and concerns • Discu:~sion of the vision and key objectives for the center • A power point "tour" of recreation and sports centers • Discussion of perceived community recreational needs and interests • Revie~N of demographic data and popuation characteristics • Discussion of cost recovery • Revie~N of demand analysis • Discussion of programming opportunities The Sports Management Grouup will develop and distribute a Workbook for the Parks and Recreation Commission to use throughout the study process. WORx PRODUCT The Sports Management Group will continue to gather details about programming September 5 to 19, 2001 needs, and utilizing information gathered during the first workshop will begin to develop a draft vision statement and key objectives. We will also continue the market analysi:~ by contacting current service area providers and analyzing population characteristics through the use of demographics. We will develop program options. T H E Sports Management G R 0 U P Revised 8/08/01 CUPERTINO SPORTS CENTER ............................................................................. Revised Fee Proposal and Work Plan WORKSHOP #2 Building upon information gathered during Workshop # 1, The Sports Management September 20, 2001 Group will lead Workshop #2 which will include the following activities: Afternoon Refinement of Vision Statement • Review of program options (including previously developed option) • Prioritization and refinement of program options • Review agenda and tasks for Public Workshop PUBLIC WORKSHOP # 1 The Sports Management Group will conduct a Public Workshop to inform, engage September 27, 2001 and gather input from the community. This Workshop will focus on assessing the perceived needs of the community. Following a presentation of trends and model projects around the U.S., the public will be encouraged to ask questions and to provide input regarding community needs. The Sports Management Group will work with smaller interest groups to identify particular concerns and to help the community participants develop an understanding of the proposed project, program features and facilitate a discussion of concerns and suggestions. WORK PRODUCT The Sports Management Group will incorporate the information gathered from the September 28 to October 17, 2001 Public Workshop and the two Parks and Recreation Commission workshops into three potential building program options. The Sports Management Croup will begin to determine operating and maintenance expenses and potential cost recovery for each newly developed option and previously developed option. Finally, an estimated project cost including construction and soft costs will be prepared. WORKSHOP # 3 The Sports Management Croup will conduct Workshop #3 with the Parks and October 18, 2001 Recreation Commission in which the program options and project cosdrevenue implications will be reviewed. The focus of the workshop v~211 be to: • Finalize the vision statement • Evaluate ability of each new option and the previously developed option to meet the stated goals and budget criteria • Review and discuss operating costs and potential revenues for each option • Refine program options and determine preferred option(s) • Review agenda for Public Workshop Revised 8108101 CUPERTINO SPORTS CENTER ............................................................................. Revised Fee Proposal and Work Plan WORK PRODUCT The Sports Management Croup will interview key individuals and other recreation October 19 to November 7, 2001 providers to refine the details for the costs for operating and maintaining the proposed Sports Center. Final changes to the preferred program and appropriate changes to the ~~ost estimates will be made. • The prelimin~iry operating cost budget will include: Analysis of staffing requirements Employee benefit cost Costs for program materials and supplies Maintenance costs Equipment repair and maintenance Program costs Supplies a~~d commodities Contract services Marketing and advertising expenses Utility costs Equipment replacement Depreciation • The market analysis process includes: / analyzing existing program spaces and opportunities / identilying potential market area service providers / developing participation potential utilizing national. regional and lo~~al surveys and trends / examining the population within the service area by age, income, educa~ional attainment, spending habits and household composition / identifying potential market segments / estimating the demand and revenue potential from targeted marketing or special programs individual age groups / developing potential market and potential market penetration estim~.tes based on the above information • Preliminary fires for building use will be analyzed and a preliminary fee stn:cture recommended. • Hour-by-hour room schedules will be developed to determine the revenue potential of e;ich space. • Potential som•ces of revenue will be identified including: Annual pass sales Daily drop-in revenue Concessions and retail Classes Special events Rentals 1 H E Spores Management G R 0 U P Revised 8/08/01 3 CUPERTINO SPORTS CENTER .................... ................... .................. Revised Fee P ""' ~posal and Work Plan ........... COMAQSSIUN WORKSHOP #4 & The Sports Management Group will conduct Workshop #4 in which the space PUBLIC WORKSHOP #2 program, operating costs and revenue potential wild be presented for the Parks and November 8, 2001 Recreation Commissions comment. This focus of this workshop will be to review fees, market penetration estimates, conswction and project costs, and to prepare for the final public workshop. The Sports Management Group will conduct Public Workshop #2 in which the space program, operating costs and revenue potential will be presented for public comment. This workshop will be designed to encourage comments and determine preferences from the public. WORK PRODUCT Based on information gathered from Commission Workshop #4 and Public Workshop November 9 to 28, 2001 #2, The Sports Management Group will make final changes to the operating costs, fees, revenues and program. The draft final report will be written and sent to the Commission for review. FINN, PRESENTATION Two weeks after receiving final comments from the Parks and Recreation Mid December 2001 Commission on the report we would be prepared to utake a final presentation. At this final meeting, The Sports Management Group will distribute the final report. This report will incorporate all aspects of this Study including: • Programming and market analysis • Space components listing and square footage requirements • Construction and project cost estimates; which will include equipment and furniture allowance and contingencies • Revenue potential, probable operating cost and cost recovery analysis Operational structure A power point presentation will be used to present the findings of this study. i t1 E Sports Management G R 0 U P Revised 8/08/01 CUPERTINO SPORTS CENTER Revised Fee Proposal and Work Plan Task Fee ................................................................................................................................................ . Programming $ 7.500 • Vision and key objectives • 3 Program options • 1 Commission workshop • 1 Public workshop Market and Demand Analysis $5,000 • Detailed demographic analysis • An~ilysis of potential participation • Co-nmunity needs & requirements • 1 Commission workshop Operating Costs and Revenue Potential $10,000 • Operating costs and revenue analysis for 3 options • Activity Schedules • Fee structure • Co~~t Recovery Analysis • 1 Commission workshop • 1 Public workshops Final Report and Presentation $7,500 • Written report of findings and recommendations • Power point presentation • 1 Final Meeting/Presentation to Council Total Not to Exceed _ $30,000 Reimbursable expenses are additional to ConsultanCs compensatlon and include actual expenditures made by The Sports Management Croup to perform necessary services to complete flu's project. Reimbursable expenses include, reproduction, postage, facsimiles, travel and othernormal business expenses incurred plus 1046mark-up for administrative casts. Billing Rates for Th ~ Sports Management Group are Principals $150/hour Project Manager $125/hour Financial Analyst $85/hour Administrative Staff $50/hour T H~ E Sports Management G R 0 U P Revised 8/08/01 5 CUPERTINO SPORTS CENTER Cupertino, CA Therese Ambrosi Smith ESTIMATED FEE Principal Project Manager (INTERNAL) ~ Financial Analyst Administrative Staff HRS Total Fee Programming 32 $4;800 6 . $750, 10 $850 - 22 - $1,100. 70 $7,500 • Programming 20 $3,000 4 $500 10 $850 14 j $700 48 $5,050 • Vision Setting 4 $600 2 '$250 0 $0 8 $400 14 $1,250 • Commission Workshop 4 $600 0 $0 0 $0 0 $0 4 $600 • Public (and Commission) Worksho 4 $600 0 $0 0 $0 0 $0 4 $600 ~. Market and Demand Analysis 10 ~ $1,500 '8 $1;000 20 .: . $1;700 , 16 $800 54 .: $5;000 • Demographic Analysis 2 $300 2 $250 0 $0 8 $400 12 $950 • Participation Analysis 2 $300 4 $500 10 $850 0 $0 16 $1,650 • Community Needs & Re uirements 2 $300 2 $250 10 $850 8 $400 22 $1,800 • Commission Workshop 4 $600 0 $0 0 $0 0 $0 4 $600 Operating Cost &-Revenue Potential: 14~ $2,100 ~ 4 $500 80 $6,800 12 $600 `~ ~ '1,10. °$10;000 • Activity Schedules 2 $300 1 $125 8 $680 4 $200 15 $1,305 • Fee Structure 2 $300 1 $125 10 $850 4 $200 17 $1,475 • Operating Costs & Revenue Anal sis 2 $300 2 $250 62 $5,270 4 $200 70 $6,020 • Commission Workshop 4 $600 0 $0 0 $0 0 $0 4 $600 • Public Workshop 4 $600 0 $0 0 $0 0 $0 4 $600 Final Report 8~ Presentations 20 $3,000 .~ 16 $2,000 10 .5850 33 ;. $1,650 79 $7,500 • Final Report 12 $1,800 8 $1,000 8 $680 25 $1,250 53 $4,730 • Power Point Presentation 4 $600 8 $1,000 2 $170 8 $400 22 $2,170 * Meetings 8~ Presentations 4 $600 0 $0 0 $0 0 $0 4 $600 Total Hours 76 34 120 ~ 83 Rate/Hour $150 $125 $85 $50 Total~~Estimated'Personnel Cost ~ ' ~~ $'11;400-'' ~ ~ $4;250 '$10;200~~ ~ ,$4;150 , ~ ~~ ~ 234 : $30,000'.: ~u~ `~ D~ P. O. # CONTRACT AMOUNT $ 71,808.00 ACCOUNT NO. AGREEMENT THIS AGREEMENT, made and entered into this ~5~' day of /1'1A y , 2001, by and between the CITY OF CUPERTINO, a municipal corporation of California, hereinafter referred to as "CITY", and Kimley-Horn and Associates, Inc., a consulting firm with offices at 5776 Stoneridge Mall Road, Suite 260, Pleasanto~i, CA 94588, hereinafter referred to as "CONSULTANT"; WITNESSETH: WHEREAS, CITY desires to retain traffic engineering services in conjunction with the design of the following five (5) locations: 1) State Route 85 @ Stevens Creek Boulevard, 2) Stelling Road from McClellan Road to Stevens Creek Boulevard, 3)Bubb Road from McClellan Road to Stevens Creek Boulevard, 4) Pruneridge .Avenue from Tantau Avenue to Wolfe Road, 5) Wolfe Road at Pruneridge Avenue; and WHEREAS, CITY desires to engage CONSULTANT to provide these services by reason of its qualifications and experience for performing s~.~ch services, and CONSULTANT has offered to provide the required services on the terms and :in the manner set forth herein; NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows: 1. DEFINITIONS. (a) The word "City" as used in this agreement shall mean and include all the territory lying within the municipal boundaries of the City of Cupertino, California, as presently existing, plus all territory which may be added thereto during the term of this agreement by annexation or otherwise. (b) The term "City Manager" shall mean the duly appointed City Manager of the City of Cupertino, California, or his designated representative. (c) The term "City Attorney" shall mean i:he duly appointed City Attorney of the City of Cupertino, California, or his designated representative. (d) The term "City Clerk" shall mean the duly appointed City Clerk of the City of Cupertino, California, or her designated representative. (e) The term "FHWA" shall mean the Federal Highway Administration. (f) The term "State" shall mean the State of California Department of Transportation. 2. PROJECT COORDINATION. (a) Cam. The City Manager shall be representative of CITY for all purposes under this agreement. Raymond Chong hereby is designated as the CONTRACT ADMINISTRATOR for the City Manager, and shall supervise the progress and execution of this agreement. (b) CONSULTANT. CONSULTANT sYiall assign a single PROJECT MANAGER to have overall responsibility for the progress and e~eecution of this agreement for CONSULTANT. Ted Moss hereby is designated as the PROJECT .MANAGER. Should circumstances or conditions subsequent to the execution of this agreement require a substitute PROJECT MANAGER for any reason, the PROJECT MANAGER designee shall be subject to the prior written acceptance and approval of the CONTRACT ADMINISTRATOR. 3. DESCRIPTION OF WORK. (a) Services to be Furnished. CONSULTANT shall provide all specified services as set forth below in the following documents: (1) CITY's "Request for Proposal for Traffic Engineering Services for the Cupertino Transportation Impact Projects in the I~ity of Cupertino" dated November 30, 2000, and attached as Exhibit A. (2) CONSULTANT's "Proposal to Provide Traffic Engineering Services", dated December 7, 2000, attached as Exhibit B. (b) Laws to be Observed. CONSULTAI\~T shall: (1) Procure_ all permits and license;s, pay all charges and fees, and give all notices which may be necessary and incident to the due and lawful prosecution of the services to be performed by CONSULTANT under this agreement; (2) Keep itself fully informed of all existing and future federal, state, and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this agreement, any materials used in CON'~SULTANT's performance under this agreement, or the conduct of the services under this agreement; (3) At all times observe and comply with, and cause all of its subconsultants and employees, if any, to observe and comply with, all of said laws, ordinances, regulations, orders, and decrees mentioned above; (4) Immediately report to the CONTRACT ADMINISTRATOR in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawing, specifications, or provisions of this agreement. 2 (c) Release of Reports and Information..Any reports, information, data, or other material given to, or prepared or assembled by, CONSUL'T'ANT or its subconsultants, if any, under this agreement shall be the property of CITY and shall not be made available to any individual or organization by CONSULTANT or its subconsultants, if any, without the prior written approval of the City Manager. (d) Qualifications of CONSULTANT. CONSULTANT represents that it is qualified to furnish the services described under this agreement. 4. TIME OF BEGINNING AND COMPLETION. CONSULTANT shall being work after le~ter of notification has been sent to the CONSULTANT from the CITY. The design work will be completed by May 14, 2001, with remaining services to be performed during construction period. 5. PAYMENTS. The basis of payment for the services provided by the CONSULTANT under this agreement shall be computed as cost plus fixed fee rates. (a) The CITY shall reimburse the CONSULTANT on a time and expenses basis for actual cost plus fixed fee (including labor costs, employee benefits, overhead, profit, and other direct costs plus fixed fee) incurred by the CONSULTANT in performance of the work, in an amount not to exceed $71,808.00. .Actual costs shall not exceed the estimated wage rates and other costs set forth in the CONSULTANT'S cost proposal. (b) The CONSULTANT shall be reimbursed for actual travel expenses incurred in the performance of this work, including the use of private cars at the rate of 34.5 cents per mile, while traveling away from CON:~ULTANT's headquarters which is hereby designated as Pleasanton, CA. In addition, COr1SULTANT's personnel shall be reimbursed for per diem expenses at a rate not to exceed that currently authorized for State employees under State Department of Personnel administration rules. (c) Total expenditures made under this agreement shall not exceed the sum of $71, 808.00. The CONSULTANT's cost proposal is seated in the following documents: (1) Consultant's "Cost Proposal", dated January 10, 2001, attached as Exhibit C. 6. RECORDS RETENTION. The CONSULTANT's records shall be retained for inspection by the State, FHWA, or their duly authorized representatives for three years after final payment to the CONSULTANT. 7. COST PRINCIPLES. The Federal Acquisition Regulations in Title 48, Code of Federal Regulations (CFR) 31 are the governing factors regarding allowable: elements of cost. (a) Covenant Against Contin~:ent Fees. The CONSULTANT warrants that he/she has not employed or retained any compairy or person, other than a bona fide employee working for the CONSULTANT to solicit or se~~ure this agreement, and that he/she has not paid or agreed to pay any company or person, other than a bona employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon or resulting from the award or formation of this agreement. For breach or violation of this warranty, the CITY shall have the right to annul. this agreement without liability, or at its discretion to deduct from the agreement price ox consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 8. DESIGN STANDARDS. The CONSULTANT shall provide services that conform with the appropriate standards for design or other standards for work performance as stipulated as follows: (1) Caltrans' Highway Design Manual (2) Caltrans' Traffic Manual (3) National Transportation Communications for ITS Protocol (4) National Intelligent: Transportation Systems Architecture 9. DOCUMENTS. The CONSULTANT shall document the results of the work to the satisfaction of the CITY and, if applicable, the State and FHWA. This may include preparation of progress and final reports, plans, specifications and estimates,, or similar evidence of attainment of the agreement objectives. (a) Ownership of Documents. The tracings, plans, specifications, and maps prepared or obtained under the terms of the agreement be delivered to and become the property of the CITY, and that basic survey notes and sketches, charts, computations, and other data prepared or obtained under such agreement shall be made available, upon request, to the CITY without restriction or limitation on their use. However, any use beyond that intended by the Agreement shall be at no liability to CONSULTANT. 10. CHANGES IN WORK. All changes and/or extra work shall be performed and paid for in accordance with the following: (a) Only the City Engineer or City Council may authorize extra and/or changed work. CONSULTANT expressly recol;nizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of CONSULTANT to secure the Council's or City Engineer's prior written 4 authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and CONSULTANT thereafter shall be entitled to no compensation whatsoever for performance of such work. (b) If the CONSULTANT is ~~f the opinion that any work he has been directed to perform is beyond the scope of this ~igreement and constitutes extra work, he shall promptly notify the CITY of the fact. The CITY shall make a determination as to whether or not such work is, in fact, beyond the scope of this Agreement and constitutes extra work. In the event that the CITY determines that such work does constitute extra work, it shall provide extra compensation to the CONSULTANT on a fair and equitable basis. A supplemental agreement providing for such compensation for extra work shall be negotiated between the CITY and the CONSULTANT. Such supplemental agreement shall be executed by the CONSULTANT and be approved by the necess~iry CITY officials. (c) In the event CITY determiines that such work does not constitute extra work, CONSULTANT shall not be paid extra c~~mpensation above that provided herein and if such determination is made by CITY staff, said determination may be appealed to the City Council as long as a written appeal is submitted to the City Manager within five (5) days after the staff's determination is received by the CONSULTANT. Said written appeal shall include a description of each and every ground upon which CONSULTANT challenges the staff s determination. 11. DELAYS AND EXTENSIONS. The CITY shall consider an appropriate ~:xtension of time in case of unavoidable delays and for consideration of corresponding warranted adjustments in payment. In the event that the services called for under this agreement are ,not completed within the time specified above, the City Manager shall have the option to extend the time for completion. This paragraph does not preclude the recovery of damages for delay by either party. 12. TERMINATION OR ABANDOTIMENT. (a) Right to Suspend or Terminnate. Either party may suspend or terminate this agreement for any reason by giving thirty (30) days' written notice. Upon receipt of such notice CONSULTANT shall immediately discontinue his performance under this agreement. The City Manager shall have the authority to su;~pend this agreement, wholly or in part, for such period as he deems necessary due to unfavorable conditions or to the failure on the part of the CONSULTANT to perform any provision of this agreement. (b) Payment. Upon such suspension or termination, CONSULTANT shall be paid for all services actually rendered to CITY to the date of such suspension or termination; provided, however, if this agreeme~it is suspended or terminated for fault of CONSULTANT, CITY shall be obligated to compensate CONSULTANT only for that portion of CONSULTANT services which are of benefit: to CITY. (c) Return of Materials. Upon such suspension or termination, CONSULTANT shall turn over to the City Mar.~ager immediately any and all copies of studies, sketches, drawings, computations, and other data, whether or not completed, prepared by CONSULTANT or its subconsultants, if any, or given to CONSULTANT or its subconsultants, if any, in connection with this agreement. Such materials shall become the permanent property of CITY. CONSULTANT. however, shall not be liable for CITY's use of incomplete materials or for CITY's use of complete documents if used for other than the project contemplated by this agreement. 13. REMEDIES Upon a breach or default of any of the terms or obligations of this Agreement by CONSULTANT, the CITY shall be entitled to exercise all rights and remedies hereby reserved under this agreement or made available: under applicable laws. 14. RESPONSIBILITY FOR CLAIMS AND LIABILITY (INDEMNIFICATION). CONSULTANT hereby agrees to inderrnlify and save harmless CITY, its officers, agents, and employees of and from: (a) Any and all damages to or destruction of the property of CITY, its officers, agents, or employees occupied or used by or in the care, custody, or control of CONSULTANT to the extent caused by any negligent act, error, or omission of CONSULTANT or any subconsultant under this agreement or of CONSULTANT's or any subconsultant's employees or agents. (b) Any and all claims and demands which may be made against CITY, its officers, agents, or employees by reason of any injury to or death of or damage suffered or sustained by any employee or agent ~~f CONSULTANT or any subconsultant under this agreement, however caused, excepting, however, any such claims and demands which are the result of the negligence or willful misconduct of CITY, its officers, agents, or employees. (c) Any and all penalties imposed or damages sought on account of the violation of any law or regulation or of any germ or condition of any permit. (d) The CONSULTAI\fT is not responsible for the accuracy of data from any other sources or from conclusions reached as a result of utilizing information supplied by third persons. (e) The CITY agrees t~~ provide legal defense to challenges of the adequacy and completeness of the services provided. The CONSULTANT shall assist the CITY in responding to such challenges. If it is ;subsequently ruled by a court of jurisdiction that errors of facts, procedures, or scope have o~~curred and that these errors and/or omissions were the result of the CONSULTANT's own negligent professional services, then the CONSULTANT shall be responsible for providing whatever remedies may be required to make the analysis adequate and complete. 6 15. GENERAL COMPLIANCE WI'T'H LAWS AND WAGE RATES. The CONSULTANT shall comply with sill Federal, State, and local laws and ordinances applicable to the work. This includes compliance with prevailing wage rates and their payment in accordance with California Lat-or Code, Section 1775. (a) Subconsultants, Assignment and Transfer. Under this agreement, participating Federal funds are furnished. The subcontracting, assignment or transfer of any of the work, except as otherwise provided for iri the executed agreement, is prohibited. All contracts shall provide that subcontracts exceeding $25,000 in cost shall contain all required provisions of the prime contract. (1) Assignment. Both parties shall give their personal attention to the faithful performance of this agreement and shall not assign, transfer, convey, or otherwise dispose of this agreement or any right, title, or interest in or to the same or any part thereof without the prior written consent of the other party, and then only subject to such terms and conditions as the other parry may require. A consent to one assignment shall not be deemed to be a consent to any subsequent assignment. Amy assignment without such approval shall be void, and, at the option of the other party, shall terminate this agreement and any license or privilege granted herein. This agreement and airy interest herein shall not be assignable by operation of law without the prior written consent of the other party. (2) Subconsultants; Em lp oyees. CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services of CONSULTANT hereunder. No subconsultant c-f CONSULTANT will be recognized by CITY as such; rather, all subconsultants are deemed to be employees of CONSULTANT, and it agrees to be responsible for their performance. CONSULTANT shall give its personal attention to the fulfillment of the provisions of this agreement by all of its employees and subconsultants, if any, and shall keep the work cinder its control. If any employee or subconsultant of CONSULTANT fails or refuses to carry out the provisions of this agreement or appears to be incompetent or to act in a disorderly or improper manner, he shall be discharged immediately from the work under this agreement on demand of the CONTRACT ADMINISTRATOR. (b) Consultant's Endorsement on Plans, Specifications, & Estimates/Other Data. The responsible CONSULTANT/engineer shall sign all plans, specifications, estimates, and engineering data furnished by him/her and where appropriate, indicate his/her registration number. (c) Disadvantaged Business Enterprise Considerations. CONSULTANT has given consideration to DBE firms as specified in 23 CFR 172.5(e) and has met requirements in the provisions of Title 49, Part 23, Code of Federal Regulations (49 CFR23) and the Ciry of Cupertino's adopted DBE program. Evidence must be presented of "good faith" effort, when applicable. The provisions of Title 49, Part 23, Cody: of Federal Regulations (49 CFR 23) and the CITY's adopted DBE Program require that Disadvantaged Business Enterprises (DBEs) have the opportunity to participate in federally-funded, transportation projects. The agency has established a goal of 10 % DBE participation in this consultant contract. 7 In order to meet these requirements, the following criteria have been established: 1. Participation by Caltrans' certified DBEs as a prime consultant or sub- consultants in this contract, or 2. A good faith effort by the prime consultant in trying to secure participation by DBEs prior to award of this contract. Documentation of a good faith effort is to be submitted in writing and consists of the following: a) A list of Caltrans' certified DBEs solicited. b) Description of efforts to use the services of available minority community organizations; minority contracting groups; women contractor groups; and local, State, and Federal minority business assistance centers in the recruitment and placement of DBEs including name of contact, date of c~~ntact, and information they provided. c) Identification of the portions of the work to be performed by DBEs, including type of work and dollar value. d) Documentation of good faith negotiations between subcontractors and interested DBEs, including; names and dollar value of all bids. 16. INSPECTION. CONSULTANT shall furnish CITY with every reasonable opportunity for CITY to ascertain that the services of CONSULTANT are being performed in accordance with the requirements and intentions of this agreement. All work done and all materials furnished, if any, shall be subject to the CONTRACT ADI\4INISTRATOR's inspection and approval. The inspection of such work shall not relieve CONSULTANT of any of its obligations to fulfill its agreement as prescribed. 17. INDEPENDENT JUDGMENT. Failure of CITY to agree with CC)NSULTANT's independent findings, conclusions, or recommendations, if the same are called for under this agreement, on the basis of difference in matters of judgment shall not be construed as a failure on the part of CONSULTANT to meet the requirements of thi:~ agreement. 18. NOTICES. All notices hereunder shall be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: TO CITY: Raymond Chong Contract Administrator City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 TO CONSULTANT: Ted Moss Project Ma~lager Kimley-Horn and Associates, Inc. 5776 Stoneridge Mall Road, Suite 260 Pleasanton, CA 94588 19. INTEREST OF CONSULTANT. CONSULTANT covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. CONSULTANT further covenants that, in the performance of this agreement, no subconsultant or person having such an interest shall be employed. CONSULTANT certifies that no one who has or will have any financial interest under this agreement is an officer or employee of CITY. It is expressly agreed that, in the performance of the services hereunder, CONSULTANT shall at all times be deemed an independent contractor and not an agent or employee of CITY. 20. CERTIFICATIONS The CITY and CONSULTANT shall certify that they have not required, directly or indirectly, as an express or implied condition in connection with obtaining or carrying out this agreement: (a) Certification of Local Agency, attached as Exhibit F. (b) Certification of Consultant, attached as Exhibit G. 21. INSURANCE. CONSULTANT, at its sole cost a.nd expense, shall obtain and maintain in full force and effect throughout the entire term of this agreement, the insurance coverage of at least an "A" rating as determined in accordance with the Best's Guide Rating, and class VII in financial rating, insuring not only CONSULTANT, but also (with the exception of professional liability, workers' compensation anti employer's liability insurance), CITY, its officers, agents, and employees, and each of them with respect to activities and services performed by CONSULTANT for or on behalf of CITY under the provisions of this agreement. Certificates of such insurance, on the forms provided by CITY, shall be filed with CITY concurrently with the execution of this agreement attached as Exhibit G-1 to G-7. With the exception of professional liability insurance, said certificates shall be subject to the approval of the City Attorney and shall contain yin endorsement stating that said insurance is primary coverage, and will not be canceled or altered by the insurer except after filing with the City Clerk thirty (30) days written notice of ;such cancellation or alteration, and that the City of Cupertino is named as an additional insured. Current certificates of such insurance shall be kept on file at all times during the term ~~f this agreement with the City Clerk. 9 22. WORKERS' COMPENSATION. CONSULTANT certifies that it i;~ aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Labor Code, and it certifies that it will comply ~~vith such provisions before commencing the performance of the work of this agreement. 23. AGREEMENT BINDING. The terms, covenants, and conditions of this agreement shall apply to, and shall bind the heirs, successors, executors, administrators, assigns, and subconsultants of both parties. 24. WAIVERS. The waiver by either party of any breach or violation of any term, covenant, or condition of this agreement or any provision, ordinance, or law shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, or law of or any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this agreement or of any applicable law or ordinance. 25. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enforce the terms of this agreement or arising out of this agreement may :recover its reasonable costs and attorney's fees expended in connection with such an action from the other party. 26. NONDISCRIMINATION. No discrimination shall be made in the employment of persons under this agreement because of the race, color, national o~~igin, ancestry, religion, or sex of such person. If CONSULTANT is found in violation of the nondiscrimination provisions of the State of California Fair Employment Practices Act or similar provisions of federal law or executive order in the performance of this agreement, it shall thereby be found in material breach of this agreement. Thereupon, CITY shall have the power to cancel or suspend this agreement, in whole or in part, or to deduct from the amount payable to CONSULTANT the sum of Twenty-five Dollars ($25.00) for each person for each calendar day during which said person was discriminated against, as damages for said breach of contract, or both. Only a finding of the State of California Fair Employment Practices Commission or the equiv,~lent federal agency or officer shall constitute evidence of a violation of contract under this paragraph. 1(1 If CONSULTANT is found in violation of the nondiscrimination provisions of this agreement or the applicable affirmative action guidelines pertaining to this agreement, CONSULTANT shall be found in material brea~:h of this agreement. Thereupon, CITY shall have the power to cancel or suspend this agreerr~ent, in whole or in part, or to deduct from the amount payable to CONSULTANT the sum of 'Cwo Hundred Fifty Dollars ($250.00) for each calendar day during which CONSULTANT is found to have been in such noncompliance as damages for said breach of contract, or both. 27. AGREEMENT CONTAINS ALI, UNDERSTANDINGS. This document represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representation, or agreements, either written or oral. This document may be amended only by written instrument, signed by both CITY and CONSULTANT. All provision:; of this agreement are expressly made conditions. This agreement shall be governed b;y the laws of the State of California. IN WITNESS WHEREOF, CITY and CONSULTANT have executed this agreement the day and year first written above. ATTEST: ~~ - City Clerk APP AST O City Attorney CITY OF CUPERTINO ~ (~ LC (,( Director of Public Works Kimley-Horn and Associates, Inc. Consultants r Name 5776 Stoneridge Mall Road, Suite 260 Address Pleasanton, Ca 94588 City, State, ZIP ~/~'~~~ ~~~ ~ j (~ `{tJ Telephone Social Security Number or Tax Identification Number 56-00885615 11 LIST OF EXHIBITS Exhibit Title A City's "Request for Proposal -Traffic Engineering Services for Cupertino Transportation Impact Projects in the City of Cupertino," dated November 20, 2000. B Consultant's "Scope of Services," dated January 10, 2001. C Consultant's "Cost Proposal, "dated January ] 0, 2001. D Consultant's Project Schedule for CIl' Projects - 4 Locations E Consultant's Project Schedule for SR 85 and Stevens Creek Boulevard CIP Project F Certification of Local Agency G Certification of Consultant H-1 Insurance Agreement H-2 Certificate of Insurance H-3 Endorsement of Primary Insurance H-4 Additional Insured Endorsement H-5 Comprehensive General Liability Commercial General Liability Endorsement of Aggregate Limits of Insurance per project H-6 Waiver of Subrogation Endorsement Worker's Compensation Insurance H-7 Notice of Policy Cancellation Endor~;ement l:? ~~~ s cirr of C~JPFI~T1Nfl Exhit-it A 10300 Torre Avenue Cupertino, CA 95014-3255 (408) 777-3354 Fax: (408) 777-3333 Department of Public Works File No. 74,001.26, 30, 31, 32, 33 74,009.17 November 1, 2000 SUBJECT: Dear Sir or Madam: REQUEST FOR PROPOSALS (RFP) for TRAFFIC ENGINEERIivG SERVICES for the CUPERTINO TRANSP~~RTATION IMPROVEMENT PROJECTS The City of Cupertino is requesting proposals j=rom qualified firms to provide traffic engineering services for the six transportation improvement projects. Submittal Instructions: Interested firms must submit five (5) copies of their proposal to: Raymond Chong, City Traffic Engineer, City of Cupertino, 10300 Torre Avenue, Cupertino, CA 95014. The deadline for submittal is Thursda ,December 7, 2000 at 2:00 p.m. Incomplete or late submittals may be rejected. Project Background/Description: The goal of'these projects is to improve traffic safety at major intersections, collector corridors and public schools. The project will install traffic signal hardware, other traffic control devices, and roadway design features as appropriate. Advanced procurement of traffic signal hardware will provide cost savings and reduce time delays. The primary benefit is to improve traffic safety for drivers and students. The scope of work for these projects will generally include as applicable: preparations of plans, specifications & estimates and retimings of corridor traffic signals. • State Route 85 at Stevens Creek Boulevard 'Traffic Signal Upgrade - The purpose of the project is reducing right angle and rear end collisions at the major intersections by modifying the traffic signal. There is a conflict with vehicles making right turns from northbound State Route 85 onto Stevens Creels Boulevard with vehicles exiting from•De Anza College. At the northeast corner of northbound State Route 85 ors Stevens Creek Boulevard near the Oaks Shopping Center, there are two concerns. The first one is ~1ie safe pedestrian crossing against the westboluid free right turn vehicles. The second concern is allowing free turn vehicles to continue their movements apart from the traffic signal. An er.~croachment permit from Caltrans for the work is required. The City will deploy a-red light running photo enforcement system at this location. Prinicr! nn FinnvrlnrJ P~ncr November 1, 2000 Request for Proposals: Cupertino Transportation Improvement Projects Page 2 of 9 • Stelling Road Corridor Traffic Signals Upgrade - The purpose of the project is to reduce rear end collisions in the collector corridor by modifying the traffic signals with interconnect, upgrading traifc signs, u1d upgrading pavement markings. This collector corridor is adjacent to De Anza College on the westside. A potential improvement is to interconnect the traffic signals by wireless communication and to coordinate the traffic flows during peals periods. Naztec 900 series controllers control the traffic signals with microwave data systems for communication. • Bubb Road Corridor Traffic Signals Upgra~~e - The purpose of the project is to reduce rear end collisions in the collector corridor by modifying traffic signals with interconnect, upgrading traffic signs, and upgrading pavement markings. This collector corridor run through industrial employment center with peak periods bf traffic. A potential improvement is to interconnect thf; traffic signals by wireless communication and to coordinate the traffic flows during peals periods. Naztec 900 series controllers control the traffic signals with microwave data systems for communication. • Purneridge Avenue Corridor Traffic Signals Upgrade - The purpose of the project is to reduce rear end collisions in the collector corridor by modifying traffic signals with interconnect, upgrading trai:fic signs, and upgrading pavement markings. This collector corridor runs through Hewlett Packard Campus and The Hampton's apartment complex. A potential improvement is to interconnect the traffic signals by wireless communication and to coordinate the traffic flows during peak periods. Naztec 900 series controllers control. the traffic signals with microwave data systems fox commtulication. • Wolfe Road at Pruneridge Avenue Traffic signals Upgrade The purpose of the project is to reduce right angle and rear end collisions at the major intersection by modifying the traffic signal, upgrading traffic signs, and upgrading pavement markings. This traffic signal operation is affected by traffic by adjacent developments and commute vehicles from Sunnyvale. Major developments include Cupertino Village, Hilton Garden Inn, The Hampton's apartment complex, and Hewlett P~~ckard Campus. • Lincoln Elementary, Kennedy Middle and P~Ionta Vista High School Traffic Calming Measures The purpose of this project is to apply a corriprehensive and integrated approach to reduce the potential for student injuries and fatalities. Worl: type unprovements will enhance safety for wallcing and bicycling for students on safe routes to schools. They include sidewalk improvements, traffic calming and speed reduction, and pedestrian bicycle crossing improvements, off-street pedestrian/bicycle facilities, and traffic control devices. November 1, 2000 Request for Proposals: Cupertino Transportati~~n Improvement Projects Page 3 of 9 A potential improvement is to enhance the two :new crosswalk warning systems on McClellan Road across from Lincoln Elementary and Monta Vista High Schools. At the intersection of McClellan Road at Bubb Road, a northbound right turn lade was recently installed. The traffic signal also was retimed for school peak periods. A suggestion is to add LED pedestrian countdown signals. During project development, the City will coordinate this project with Cupertino Union School District, Fremont Union High School District and other interested parties. All traffic signals in Cupertino are managed ley the City's new "Streetwise" Advanced Traffic Management System software by Naztec, Inc. Naztec 900 traffic signal controllers operate the traffic signals. Funding/Budget: These transportation improvement projects are federally funded via Hazard Elimination Safety Program and Safe Routes to Schools Program under Transportation Equity Act of 21S` Century (TEA-21). .The total project budget varies for each one. This includes all administration, design, construction and contingency costs to successfully implement the projects. • State Route 85 at Stevens Creels Boulevard Traffic Signal Modification - The total project budget is $75,000 from Hazard. Elimination Safety Program. The funding deadline to award constriction contract for this project is September 30, 2001. Construction funds must be obligated prior to advertising for constriction bids. • Stelling Road Corridor Traffic Signals Upgrade - The total project budget is $80,000 from Hazard Elimination Safety Program. The funding deadline to award construction contract for this project is September 30, 2002. Construction funds must be obligated prior to advertising for construction bids. • Bubb Road Corridor Traffic Signals Upgrade - The total project budget is $50,000 from Hazard Elimination Safety Program. The fiu~ding deadline to award construction contract for this project is September 30, 2002. Construction funds must be obligated prior to advertising for construction bids. • Purneridge Avenue Corridor Traffic Signals Upgrade - The total project budget is $80,000 from Hazard Elimination Safety Program. The funding deadline to award construction contract for this project i,s September 30, 2002. Constriction funds must be obligated prior to advertising for construction bids. November 1, 2000- Request for Proposals: Cupertino Transportation Improvement Projects Page 4 of 9 • Wolfe Road at Pruneridge Avenue Traffic Signals Upgrade The total project budget is $75,000 from Hazard. Elimination Safety Program. The funding deadline to award construction contract for this project is September 30, 2002. Construction funds must be obligated prior to advertising for construction bids. • Lincoln Elementary, Kennedy Middle at7d 1~Qonta Vista High School Traffic Calming Measures The total project budget is $400,000 from Safe Routes to School Program. The funding deadline to award construction contract for this project i,~ September 30, 2001. Construction funds must be obligated prior to advertising for construction Mids. Information available from the City: The following information is attached to this RFP: • Project Location Map • Safety Index Calculations • Worlc type Improvements Project Other information that will.be made available to the selected consultant include the following: • Timing plans • Traffic data (intersection traffic volumes, speed surveys) • Traffic collision data • Aerial photographs • Improvement plans • Transportation System Management M~~ster Plan • Safe routes to school General Scope of Services: The City generall;~ defines scope of work for the project as follows: Task 1-PROJECT MANAGEMENT: This task shall include all the necessary activitie:~ for the consultant to manage the project. It includes coordination with subconsultants, utility companies, other agencies, Caltrans and the City. Specific tasks include the following: • Prepare and update Project Contact List • Prepare and update Project Schedule ' • Prepare Monthly Progress Reports -including work accomplished during the past month, work scheduled for the upcoming month, any outstanding issues that may affect schedule and/or budget, and status of budget • Prepare meeting agendas, meeting minutes, including action items November 1, 2000 Request for Proposals: Cupertino Transportation Improvement Projects Page 5 of 9 • Attend kick-off and monthly progress meetings with City Taslc 2 -CONCEPTUAL DESIGN: This task shall include data collection, base mapping, review, inventory and assessment of the existing hardware in the field. Any unique conditions or those that may impact the implementation should be identified. Design parameters and guidelines that shotild be incorporated into the project should be identified. A Concept Design Report shall be prepared that details the planning, implementation and construction of the project. Specific tasks may include the following: • Review existing conditions, data, plans, and information. • Identify, collect and reduce additional data needed. • Prepare base maps and/or graphics. • Assist City to obtain Caltrans Right=of•Way Certification • Prepare Concept Design Report that includes surrunary of data and design parameters to be incorporated into project. Taslc 3 -FINAL DESIGN: This task shall include preparation of plans, specifications and estimates (PS&E) for the traffic signal hardware, traffic control devices, and roadway resign features. The PS&E shall cover the necessary system hardware requirements and the provisions for contractor installation. Specific tasks may include: • Develop PS&E • Prepare traffic signal timing plans for weekday morning, midday and afternoon peals periods. • Assist City to obtain Caltrans Encroachment Permit. Taslc 4 -PROJECT IMPLEMENTATION & (:ONSTRUCTION SUPPORT: This task shall be implementation of the project in the field. It shall include technical support during the bid, construction and post-constriction ph;a.ses of the project. Specific tasks inay include the following: • Prepare bid addenda • Attend pre-bid meeting • Attend pre-construction meeting • Conduct field visits • Review submittals • Respond to request for information • Assist in implementing and adjusting traffic signal timing plans. November 1, 2000 Request for Proposals: Cupertino Transportation Improvement Projects Page 6 of 9 GENERAL PROPOSAL REQUIREMENTS Disadvantaged Business Enterprise Program. Requirements: The provisions of Title 49, Part 26 of Code of Federal Regulations (CFR) and the City of Cupertino's adopted DBE Program require that Disadvantaged Business Enterprise (DB1_;) have the opportunity to participate in federally funded transportation projects. The agency ha;~ established the goal of 10% DBE participation in this consultant agreement. In order to meet these requirements, the following criteria have been established. • Participation by Caltrans certified DB]?s as a prime consultant or subconsultants in this contract or • A good faith effort by the prime consul:ant in trying to secure participation by DBEs prior to award of this contract. Documentation of a good-faith effort is to be submitted in writing and consists of the following: • A list of Caltrans certified DBE; solicited. • Description of efforts to use the services of available minority community organizations; minority contractor groups; women contractor groups; and Local, State and Federal minority business assistance centers in the recruitment and placement of DBEs, including n~une of contact, date of contact and information they provided. • Identification of the portions of the work to be performed by DBEs including type of work and dollar value. • Documentation of good faith negotiations between subcontractors and interested DBEs including names and dollar values of all bids. The consultant shall provide DBE information on level of participation by DBEs on the project. Insurance and Indemnification Requirements: During the course of work, the following insurance and indemnification requirements with the City as additional insured will be in force. General minimum requirements are as follows: • Workers compensation insurance to covE;r its employees ($1.0 million for each occurrence). • Commercial general liability insurance- including personal injury and property damage insurance ($1.0 million for each occurrence and $2.0 million in aggregate). • Automobile liability insurance ($1.0 million for each occurrence). • Professional liability (errors and otnissi~~ns) insurance ($1.0 million for each occurrence). • Indemnification and hold harmless provisions related to the consultant's negligent acts, errors or omissions. Consultant shall use the City's insurance forms with the consultant agreement. Sample ones are attached for your review. If you have any probl.etns, state them in the tecluucal proposal. November 1, 2000 Request for Proposals: Cupertino Transportation Improvement Projects Page 7 of 9 Consultant Agreement Requirements: A sample consultant agreement outline plus certifications are attached for your review. If you have any ~~roblems, state them in the technical proposal. Business License .Requirements: The consultant and their subconsultants must hold or obtain business licenses in the City for any work within City limits. Proposal Content: Proposals must include the; following information: 1. Introduction: Introduce the proposal, including a statement of the proposer's understanding and approach of the project. Give the name of the firm submitting the proposal, its mailing address, telephone and fax nLUnber and the name of the contact person. Identify all proposed subconsultants. 2. Qualifications: The following information shall be submitted for the prime consultant and all proposed subconsultants to demonstrate the firms unique qualifications to perform the work: Brief company resume Resumes of key personnel to be assigned to this project List of similar projects (not more than 5) which best illustrate current qualifications to perform this project 3. Worlc Plan: The work plan of tasks, worJ.c products and meetings shall be consistent with the Scope of Work and include the following elements: • Name of Project Manager • Organization chart showing the pro posed relationships between all lcey personnel and support assigned to the project • Description of proposed responsibilities of each person on the organization chart • Description of the approach and methodology to provide traffic engineering services • Estimate of work hours by staff for each task 4. Project Schedule: The proposal shall present a comprehensive project schedule of tasks to reflect the time frame required to complete each milestone listed in the Scope of Work. It shall include a completion date for e;ach milestone and identify milestones that are interdependent. Proposal should addre:~s how this schedule will be met. The anticipated schedule of activities related to this project is as follows: Milestone Date Proposals Due: December 7, 2000 Interviews Not applicable Consultant Selection December 13, 2000 Final Scope/Cost January 18, 2001 Council Award of Design Contract February 5, 2001 November 1, 2000 Request for Proposals: Cupertino Transportation Improvement Projects Page 8 of 9 Execute Consultant Agreement/No~tice to Proceed March 5, 2001 Conceptual Design Complete May 7, 2001 Final Design Complete July 2, 2001 Caltrans Authorizes Construction Funds July 16, 2001 Advertise for Construction Bids duly 25, 2001 Open Bids August 28, 2001 Council Award Construction Contract September 17, 2001 Contract Notice to Proceed October 15, 2001 Construction Complete January 14, 2002 5. Statement: The proposal shall include ~t statement regarding the consultant's acceptance of the City's requirements for Disad~~antaged Business Enterprises, insurance and indemnification's, consultant agreement:. and business license that are presented herein. The consultant shall clearly state any exceptions. A principal, officer or owner of the firm with authority to bind the consultant, shall sign this statement. Cost Proposals: The cost proposal shall cover all traffic engineering services for each project. A sample one is attached for your review. The b~usis of payment shall be actual cost plus a fixed fee with a stated maximum contract limit. Consult:~nt shall submit the cost proposal sealed in separate envelope and plainly endorsed "COST PROPOSAL". It shall consist of the following items: • A one page summary that lists the lcey items of cost with the total not to exceed the cost of the work • Worlc breakdown by task • Identification of any unclear contract requirement and suitable resolution for it • DBE information form, including good faith efforts Consultant Selection Process: The proposals will be evaluated and rai~iced by a Consultant Selection Committee (CSC). The CSC may include City staff and others. The CSC may reject any proposal if it is conditional, incomplete or contains irregularities. The CSC may waive any immaterial deviation in a proposal. Waiver of :in immaterial deviation shall in no way modify the Request for Proposals docLUnents nor affect recommendation for award of the contract. The criteria for selection of the consultant shall include: • Understanding of work • Experience with similar kinds of work • Quality of staff • Capability of developing innovative or ;advanced techniques • Knowledge of Local, State and Federal procedures • Financial responsibility • Intent for Disadvantaged Business Enterprises participation November 1, 2000 Request for Proposals: Cupertino Transportation Improvement Projects Page 9 of 9 The Consultant Selection Committee (CSC) v~ill shortlist the firms. The CSC will evaluate the proposals and rank the consultants based on the above criteria. The City will negotiate a consultant agreement with the top-ranked consultant. If aii agreement on cost carulot be reached with the first choice, then the City will open negotiations with the next highest ranked candidate. For any questions please contact Joe Enke of Ziunwalt Engineering Group at jenlce@zeginc.com or 925-830-5016. Sincerely, Ralph A. Qualls, Jr. Director of Public Works Raymond D. Chong, P.E. City Traffic Engineer CC: Joseph C. Enke, Ztunwalt Engineering Group Attachments: Project Location Map Safety Index Calculations Worlc Type Improvement Project DBE Information Forms Insurance Forms Sample Consultant Agreement Outline plus Certification Sample Cost Proposal EXHII3IT "~' SCOPE OF' SERVICES Kimley-Horn and Associates, Inc. will provide professional engineering for design and construction support services for the following five (5) locations: 1) State Route 85 at Stevens Creek Boulevard -This intersection is an on and off ramp for northbound State Route 85 as well as an exiit from De Anza College, located in the southeast quadrant of the intersection. The close proximity of the exit from De Anza College causes conflicts with right turning vehicles from the northbound SR 85 off ramp. There is also a pedestrian conflict at the northeast quadrant oi'the intersection caused by right turning traffic onto the SR 85 northbound on ramp. The City's intent is to eliminate, if possible, these conflicts by modifying the traffic signal or minor roadway improvement. This project will require coordination with Caltrans and an encroachment permit will be required. Kimley-Horn will assist the City in the Caltrans reviews. 2) Stelling Road from Mc Clellan Road to Stevens Creek Boulevard -The City's intent is to reduce the incidence of rear end collisions along this corridor by modifying the traffic signals by adding interconnect and the possible upgrading of signing and pavement markings. This corridor is adjacent to and east of De Anza College. The Stelling Road corridor runs from Mc Clellan Road at the southerly end to Stevens Creek Boulevard at the north. There is a possible extension to the north to include two "Joint" traffic :signals on Stelling Road at Greenleaf Dr. and at Homestead Rd. The City is upgrading this corridor with a wireless, spread-spectrum data interconnect system. The signals will then be coordinated during the peak periods. Kimley-Horn will develop signal timing and will investig~ite other potential improvement in the corridor to address the safety issues consistent with the HES grant application requirements. 3) Bubb Road from Mc Clellan Road to Stevens Creek Boulevard -The City's intent is to reduce the incidence of rear end collisions along this corridor by modifying the traffic signals by adding interconnect and the possible upgrading of signing and pavement markings. This corridor runs through an industriaUemployment area rind consequently is affected by employment peak hour traffic. The Bubb Road corridor runs from Mc Clellan Road at the southerly end to Stevens Creek Boulevard at the north. The City is upgrading this corridor with a wireless, spread- spectrum data interconnect system. The signals will then be coordinated during the peak periods. Kimley-Horn will develop signal timing and will investigate other potential improvement in the corridor to address the safety issues consistent with the HES grant application requirements. 4) Pruneridge Avenue from Tantau Avenue to Wolfe Road -The City's intent is to reduce the incidence of rear end collisions along this corridor by modifying the traffic signals by adding interconnect and the possible upgrading of si,;ning and pavement markings. This corridor runs through a light industriaUemployment area as well as ahigh-density apartment area and consequently is affected by employment peal: hour traffic. The Pruneridge Road corridor runs from Wolfe Road at the westerly end to Nortli Tantau Avenue to the east. The City is upgrading this corridor with a wireless, spread-spectrum data interconnect system. The signals will then be coordinated during the peak periods. Kimley-Morn will develop signal timing and will investigate other potential improvement in the corridor to address the safety issues consistent with the HES grant application requirements. 5) Wolfe Road at Pruneridge Avenue -The City's intent is to reduce the incidence of right angle and rear end collisions at this major intersection by modifying the traffic signal and the possible upgrading of signing and pavement markings. This major intersection serves Cupertino Village, the Hewlett Packard Campus, The Hampton's aparhnent complex and the Hilton Garden Inn. The intersection is also on a commute route from Sunnyvale from the north to Stevens Creek Boulevard to the south. The signal timing at dais intersection will be affected with its inclusion in the coordination of Prunedale Avenue and emphasis should be placed on reducing delay at this major intersection. Kimley-Horn will provide the following scope of services for these projects: Task 1-Project Kickoff and Administration Kimley-Horn will attend a kickoff meeting with City transportation and public works staff. The meeting will serve the following purposes: ^ Review the work program and expectations ^ Discus data collection needs and objective;s ^ Discuss unique features of the subject corridors ^ Obtain data from the City such as street classifications, emergency route maps, aerial photography, and other related studies or reports ^ Obtain available utility information and c~~ntacts The specific project design issues, City design standards, project deliverables and schedule will be discussed at these meetings. Kimley-Horn will prepare and update project contact list and will coordinate and attend progress meetings with City staff. Four meetings are included in project budget. Kimley-Horn will also attend one public meeting to discuss proposed recommendations Task 2 -Data Collection and Conceptual Design Kimley-Horn will conduct field reviews of the project area to identify the need for additional data, such as traffic counts and speeds. City staff will collect the additional data needed for analysis and design purposes. Kimley-Horn will develop conceptual plans for the project. Base plans will be prepared in AutoCAD and will be used to develop the concept plans. The concept plans will include any additional safety improvements along the corridors, consistent with the HES grant application requirements. Six copies of the conceptual plans will be prepared and will be submitted to the City. Kimley-Horn will attend one design review meeting with City staff to review comments on the Conceptual Plan submittals. Additional meetings will be billed on a time and material basis. Task 3 -Prepare PS&E and Timing Plans Kimley-Horn will prepare Plans, Specifications ~md Estimates of Probable Cost for the project. The design will provisions for traffic signal modifications, interconnect, and other identified safety improvements. The City will provide a standard 24" by 36" City base sheet in AutoCAD (Version 14). The Specifications will be based on the Ca trans Standard Specifications dated July 1992 and subsequent Caltrans addenda (i.e. Specials). The estimates of probable costs will be provided in an itemized format and will include an estimate of total working days for construction. All plans will be consistent with the Caltrans desil;n standards as described in the CaltransSignal and Lighting Design Guide. All plans will be prepared in English units using AutoCAD (Version 14) software. Kimley-Horn will submit a 65% and a 95% PS&E for City review and approval. Six copies of the PS&E will be provided to the City and Utility companies for review. This task includes two design review meetings with City staff to review comments at 65% and 95% percent level. Upon City's final review, Kimley-Horn will submit one signed and sealed set of the 100% PS&E for bidding purposes. Kimley-Horn will assist the City of Cupertino with the Encroachment Permit process to obtain the Encroachment Permit for State Route 85 and Stc;vens Creek Boulevard project. Coordination with Caltrans beyond that indicated in the Level of Effort estimate will be on a time and material basis, or at a sum agreed to prior to as authorized by the City. Kimley-Horn will also develop signal timing plans for the intersection in the project corridor. Kimley-Horn will utilize Synchro for the development of optimized timing plans. Timing plans will be developed for AM, midday, and PM peak hours. Kimley-Horn will prepare a signal timing report and will submit the report to the City for review. Six copies of the report will be prepared. Upon review of the signal timing report, Kimley-Horn will finalize the timing recommendation and will prepare timing sheets for the implementation ~~f the new timings. Task 4 -Construction Support Services Kimley-Horn will provide construction support services for implementation of the signal modification and/or improvements. All services for construction support will be provided as shown on the level of effort estimates. Additional services beyond the e;;timated levels will be provided on a time and materials basis. The following are the services provided during the construction phase: • Attend pre-bid meeting -Kimley-Horn will attend the pre-bid meeting for the project. • Bidding Support -Kimley-Horn will answer questions during the bidding phase, and if necessary, issue addenda • Attend pre-construction meeting - KimleyHorn will attend the pre-construction meeting. • Conduct field visits -Kimley-Horn will at7:end field meetings to respond to questions. We have included two field meetings in our bL~dget. • Review contractor submittals -Kimley-Horn will review contractor submittals and will provide comments to the City. • Respond to requests for information (RFI':>) -Kimley-Horn will provide responses to the Contractor for questions during the construction phase. Kimley-Horn will assist the City of Cupertino to install the new timing plans upon the completion of the construction phase of the project. The actual implementation of the timing plans will be conducted by City staff. Kimley-Horn will assist the City in fine-tuning the timings. ~XH18! T C ~~ City of Cupertino Capital Improvement Program Traffic Improvement Projects (Five Locations) Estimated Level of Effort 8~ Cost Task Nejad Moss Sowers Thomas Clerical Total Task 1 -Kick Off Meeting 8~ Project Administration Task 1.1 - IGck Off Meeting 4 4 4 2 14 Task 1.2 -Prepare Project Contact List 2 2 4 Task 1.3 -Public Meeting 8 8 2 18 Task 1.4 -Prepare Monthly Progress Reports 8 16 24 Task 1.5 -Progress Meetings (4 Meetings) 24 4 28 Task 2 -Data Collection and Conceptual Design Task 2.1 -Review Existing Conditions and Data 8 8 16 32 Task 2.2 -Identify, Collect and Compile Additional Data 8 8 4 20 Task 2.3 -Prepare Base Maps and/or Exhibits 8 40 8 56 Task 2.4 -Prepare Concept Design 4 40 16 24 8 92 Task 3 -Prepare PS~E and Develop Signal Timing Task 3.1 -Prepare 65% PS&E 4 24 60 8 96 Task 3. t -Prepare 95% PS&E 8 16 40 16 80 Task 3.3 -Prepare 100% PS&E 4 16 24 8 52 Task 3.4 -Prepare Timing Plans 2 4 40 40 4 90 Task 3.5 -Assist City with Caltrans Encroachment Permit 8 2 10 T~c4 d _ Rnnc~*~~n4inn Cnnn~~ Cewiiwec~ ~rr~ Task 4.1 -Pre Bid Support 8 2 10 Task 4.2 -Attend Pre Bid Meeting 6 6 Task 4.3 -Attend Pre Construction Meeting 6 4 10 Task 4.4 -Conduct Field Vsits (4 visits) 24 4 28 Task 4.5 -Review Submittals 8 2 10 Task 4.6 -Respond to Requests for Information (RFI's) 4 8 4 16 Task 4.7 -Assist in Implementation and Adjusting Signal Timing Plans 16 40 2 58 Total Hours 30 254 116 252 102 754 Rate $52.88 $31.50 $28.85 $22.50 $20.50 Direct Cost $1,586 $8,001 $3,347 $5,670 $2,091 $20,695 Overhead at 168.49 $2,673 $13,481 $5,639 $9,553 $3,523 $34,869 Direct and Overhead $4,259 $21,482 $8,985 $15,223 $5,614 $55,564 Fee at l0% $426 $2,148 $899 $1,522 $561 $5,556 Sub-Total $4,685 $23,630 $9,884 $16,746 $6,176 $61,120 Indirect Expenses at 2.6% $122 $614 $257 $435 $161 $1,589 Total $4,807 $24,244 $10,141 $17,181 $6,336 $62,710 Direct Cost $2,000 Computer Time at $23.66 $7,098 Total $71,808 City of Cupertino ~ , CIP Projects -4 Locations ~J'I'N~~31T Project Schedule January February March April May June July August ID Task Name Duration Start Finish 117 1/14 1/21 1128 2/4 2/11 Z/18 2/25 3/4 3111 3/18 3/25 4!1 4B 4/15 4/22 4/29 5/6 5/13 5/20 5/27 6/3 6/10 6117 6/24 7/1 7/8 7/15 7/22 7/29 8/5 8/12 8119 1 Notice to Proceed 0 days 1/16/01 1/18/01 1/16 2 Data Collekdion/Field Review 9 days 1/16/01 1/26/01 i 3 Prepare Base Plans 5 days 129/01 2/2/01 4 Prepare Concept Design Plans 10 days 2/5/01 2/18/01 5 Prepare Timing Plan 20 days 1/29/01 2123/01 6 Submit Concept Plans 0 days 2/19/01 2/19/01 2/19 7 City Review (Concept Plans) 5 days 2/19/01 223/01 : 8 Submit Timing Plans 0 days 228/01 226/01 ( ' 2/26 € 9 City Review (Timing Plans) 10 days 228/01 3/9/01 ~ 10 Intemai Review Meeting 0 days 226/01 226/01 ~ '2126 11 Finalize Concept Design 10 days 228/01 3/9/01 12 85% PS&E 15 days 3/12/01 3/30/01 13 City Review 5 days 4/2/01 4/6/01 14 95% PSBE 10 days 4/9/01 420/01 15 City Review 5 days 423/01 427/01 I 18 Finalize PS&E 10 days 4130/01 5/11/01 17 Finalize Timing Plans 10 days 3/12/01 323/01 ' 18 Submit 100%Timing Plans 0 days 3/23/01 3/23/01 22 19 Implement Timing Plans 20 days 326101 420/01 20 Submit 100% PSBE 8 Bid Package 0 days 5/14/01 5/14/01 ! 5114 i 21 Request for Bids 21 days 521/01 6/18/01 ~ ®. 22 Select Contractor 5 days 8/18/01 822/01 23 Notice to Proceed 0 days 822/01 622/01 ~ • 622 24 Construction 30 days 626/01 8/6/01 25 Accept Project (Councl Meeting) 0 days 8/13/01 6/13/01 ~ • 8/13 Task Milestone • Rolled Up Split External Tasks Project: schedule2 1 ' , , , , ' ' ' ' 1 ry ~ P O 1 ry Split Summa Rolled U Milestone t Pro ed Summa Dale: 1 /10/01 Progress ~ Rolled Up Task Rolled Up Progress ~ Page 1 L aged ssa~Bad d!1 Pallo2l ~sel dfl Pallo2! ssa~Bad ~~~~~~~~~~~~~ !S LO/OL/L~a3ea tiewwnS loafad auolsa!!yy d~ papoa ~ tiewwng ;! d tainpayos :;oafad ,~.; 'a ~..,:. s~sel !ewayc3 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 39dS dit Pallo2l • auo;sal!W ~sel EN8 i 9LIL L/L bZ/9LL/9OL/9 E/9 LZ/SOZ/SEL/S 9/S 6Z/ ZZ/ SL/ 8/b L/b SZ/E8L/E LL/£ b/£ SZ28L2 LL/Z 42 BZ/L LZ/Lbl/L UL aunt eyy !u y yo~eyy erugad enue~ a~npayog;oafad 1l~1(l~ )(~ ;oafad dl~ P~ena~no8 ~aa~~ suana}g pus gg a~no~ a;e;g oui~adn~;o ~[~ LO/£L/8 LO/£L/8 sLeP 0 LO/EZ/L t0/9Z/9 s~eP OZ l0/SZ/9 l0/SZ/9 sLeP 0 LO/8 t/9 LO/E U9 s~(ePb L021/9 LO/SL/S s~teP lZ LO/bL/S LO/bL/S s6eP 0 LO/bL/S LO/S/S s~(eP S l0/US LO/OUb s~(ep OZ LO/9L/b LO/Ot/b s~tePS LO/6/b LO/LZ/E s~(epOL l0/9Z/E LO/OZ/E sLeP S LO/6l/E LO/OZ2 s~teP OZ LO/£Z2 LO/6t2 sLeP S l0/9t2 L02L2 s~(eP S LO/62 t0/62 sFeP 0 10/62 LO/6Z/L s~(ep OL LO/9Z/L L02Z/t s~(eP S L02Z/L LO/9Ul s~(eP S LO/9L/L LO/8L/L s~(eP 0 (Bugaayy !r~uno~) ~a(ad;daoay uo!~ru;suo~ paaaad o; aa!;ory ~o~e~;uo~ 3oaleS sp!g ~o;;sanbaa eBe~oed P!8'8 38Sd %OOL 3!wgnS 3+nca an!eu!a ;!uuad;uawyoeor~u3 sue~e~ 3'8Sd °hS6 n~a!naa ~!~ 3'8Sd %S9. u8!sao;daouo~ az!!ewd ma/naa ~~ u8!sap;daouo~;!wgng u8!saa;daouo~ a~eda~d sued aseg a~eda~d rne!naa Ple!dNogoallo~ sled paeoad o; aa!;ory EXHIBIT F CERTIFICATION O]F LOCAL AGENCY I HEREBY CERTIFY that I am the Directoz• of Public works , of the City of Cupertino, and that the consulting firm of Kirnley-Horn and Associates, Inc. or its representative has not been required (except as L~erein expressly stated), directly or indirectly, as an express or implied condition in connection with obtaining or carrying out this agreement to: (a) employ, retain, agree to employ or retain, any firm or person; or (b) pay or agree to pay, to any firm, person or organization, any fee, contribution, donation, or consideration of any kind. I acknowledge that this Certificate is to be made available to the California Department of Transportation (Caltrans) in connection with this agreement involving participation of Federal- Aid Highway funds, and is subject to applicable State and Federal laws, both criminal and civil. (Date) ~~~~ G2~.c.a.lr~ (Signature) 13 EXHIBIT G CERTIFICATION OF CONSULTANT °, ~ . I HEREBY CERTIFY that I am the i C c- t ~ S +G ~-v~ ~ ,and duly authorized representative of the firm of Kimley-:Korn and Associates, Inc., whose address is 5776 Stoneridge Mall Road, Suite 260, Pleasanton, CA 94588, and that, except as hereby expressly stated, neither I nor the above firm th~it I represent have: (a) employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above consultant) to solicit or secure this agreement; nor (b) agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out the agreement; nor (c) paid, or agreed to pay, to any firm, organization, or person (other than a bona fide employee working solely for me or the above consultant) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this agreement. I acknowledge that this Certificate is to be made available to the California Department of Transportation (Caltrans) in connection with this agreement involving participation of Federal- Aid Highway funds, and is subject to applicable State and Federal laws, both criminal and civil. (Date) ~/ (Signature) 14 ('' I i cni-if '~Q'7'7d~ Ol~TTT11/IT T.,T T/~T -- 1-~11V1\ CERTIFICATE OF LIABILITY INSURANCE DATE(MMlDD/YY) 01/12/01 PRODUCER = ~~ + ; f` t~f ~ ~~ ,'PHIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION BB&T Insurance SerV1C2S , IriC . " t " I~~~NLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 5 6 0 5 Roanne Way ; rt HOLDER. THIS CERTIFICATE DOES NOT AMEN D, EXTEND OR ~ ~;I: :a, ~ „ALTER THE COVERAGE AFFORDED BY THE POL ICIES BELOW P.O. Box 18708 -.k~; ;, . Greensboro, NC 27419 INSURERS AFFORDING COVERAGE INSURED Kiml H & A i t INSURERA:SeCUrlty Insurance Co of Hartford ey orn ssoc a es, Inc Attn Sh E k . INSURER B: : erry c er 7600 N 15th St S it 250 INSURER C: . , u e Phoeni A i 85016 I INSURER D: x, r zona INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSLiRED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDffION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDfTIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DA 1DD/ POLICY EXPIRATION ! D! LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire $ CLAIMSMADE^ OCCUR MEDEXP(Anyoneperson) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GENtAGGREGATELIMITAPPLIESPER: PRODUCTS-COMP/OPAGG $ POLICY PRO- LOC AU TOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO (Ea accldent) ALL OWNED AUTOS BODILY INJURY $ SCHEDULEDAUTOS (Per person) HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per accldent) PROPERTY DAMAGE $ (Per accldent) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR ~ CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND ' WCSTATU- OTH- EMPLOYERS LIABILITY E.L. EACH ACCIDENT $ E.L.DISEASE-EA EMPLOYE $ E.L. DISEASE-POLICYLIMI $ A OTHER Professional PL702518DEX702518 08/01/00 08/01/03 Limit: 1,000,000 iability DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS 097043000 - TJM - Traffic Engineering Services City of Cupertino ATT: Raymond Chong, City Traffic 10300 Torre Avenue Cupertino, California 95014 ACORD25-S(~/9~)1 of 2 #5335871/M326248 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER W I LL EN DEAVORTO MAI L31L_ DAYS WRITTEN NOTICETOTHE CERTIFICATE HOLDERNAMEDTOTHE LEFT, BUTFAILURE TODOSOSHALL IMPOSE NOOBLIGATIOpI,ORLIABILITYOFANYKINDUPO THE INSURER,ITSAGENTSOR REPRESENTATIVES. AUTHORIZED REPf>! ENTA ~~~ ;~ /~~~~~`/ JCD ~ ©ACORD CORPORATION 1988 ~lienL~: ~yii4~ _80KIMLEHOR A(~nRn~; CERTIFICATE OF LIABILITY INSURANCE olj`i2%oi PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION BB&T Insurance Services, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 5605 Roanne Way HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O. Box 18708 Greensboro , NC 2 7419 '~ INSURERS AFFORDING COVERAGE INSURED ', INSURERA:SeCUrlty Insurance Co of Hartford Kimley Horn & Associates, Inc. 'INSURER a: Attn: Sherry Ecker INSURER C: 7600 N. 15th St, Sulte 250 INSURER D: Phoenix, Arizona 85016 INSURER E: VV VCtSHl7t5 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWffHSTANDING ANY REQUIREMENT, TERM OR CONDffION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDffIONS OF SUCH POLICIES. AGGREGATE LIMffS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ~~ TYPE OF INSURANCE POLICY NUMBER PODLICYEF^FAEpT~VE POLICYE~CPIRATION LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire) $ CLAIMS MADE^ OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GENLAGGREGATELIMITAPPLIESPER: PRODUCTS-COMP/OPAGG $ POLICY PRO LOC AU TOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT (Ea accident) $ ALL OWNED AUTOS SCHE DULE D AUTOS BODILY INJURY (Per person) $ HIRED AUTOS NON-OWNED AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per acct dent) $ GARAGE LIABILITY AUTO ONLY- EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR ~ CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ WORKERSCOMPENSATION AND ' WC STATU- OTH- EMPLOYERS LIABILITY E.L. EACH ACCIDENT $ E.L.DISEASE-EA EMPLOYE $ E.L. DISEASE-POLICYLIMI $ p, oTHERProfessional iability PL702518DEX702518 0,3/01/00 08/01/03 Limit: 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLESlEXCLUSIONSRDDED BY ENDORSEMENT/SPECIAL PROVISIONS 097043000 - TJM - Traffic Engineering Services City of Cupertino ATT: Raymond Chong,, City Traffic 10300 Torre Avenue Cupertino, California 95014 ACORD25-S (7/97)1 of 2 #5335871/M326248 SHOO LD ANY OFTHE ABOVE DESCRI BE D POLICES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER W ILL EN DEAVORTO MAI L3~ DAYS WRITTEN NOTICETOTHE CERTIFICATE HOLDERNAMEDTOTHE LEFT, BUTFAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANYKIND UPON THE INSURER,ITSAGENTS OR AUTHORIZE D © ACORD CORPORATION 1988 ~1ienL~: zy i i4.~__ 80KIMLEHOR acnRnn CERTIFICATE OF LIABIILITY INSURANCE DATE (MM/DD/YY) 01/12/01 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION BB&T Insurance SerV1C2S, IriC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 5 6 0 5 Roanne Way HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O. BOX 18708 Greensboro, NC 27419 INSURERS AFFORDING COVERAGE INSURED INSURERA:S2CUrlty Insurance Co of Hartford Kimley Horn & Associates, Inc. INSURER B: Attn: Sherry Ecker ' wsuRERC: 7600 N. 15th St, Suite 250 INSURER D: Phoenix, Arizona 85016 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWffHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WffH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, IXCLUSIONS AND CONDffIONS OF SUCH POLICIES. AGGREGATE LIMfTS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR L TYPE OF INSURANCE POLICY NUMBER PpLI,OEY E M ECp IVE POLICY EXPIRATION LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire $ CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'LAGGREOATELIMITAPPLIESPER: PRODUCTS-COMP/OPAGG $ POLICY PRO LOC AU TOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO (Ea accident) $ ALL OWNED AUTOS BODILY INJURY SCHE DOLE D AUTOS (Per person) $ HIRED AUTOS BODILY INJURY NON-OWNED AUTOS (Per accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR ~ CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND WCSTATU- OTH- EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $ E.L.DISEASE-EA EMPLOYEE $ E.L. DISEASE-POLICYLIMI $ A oTHERProfessional iability PL702518DEX702518 03/01/00 08/01/03 Limit: 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS 097043000 - TJM - Traffic Engineering Services ''..City of Cupertino ATT: Raymond Chong, City Traffic 10300 Torre Avenue .Cupertino, California 95014 Ar`ADPf ee_C ~~ie~~~ ,.F n 11n-»co~~ /ne^~n~~nn SHOULD ANY OFTHE ABOVE DESCRIBE D POLICIES BE LANCE LLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILLENDEAVORTO MAI L~0_ DAYS WRfTTEN NOTICETOTHE CERTIFICATE HOLDERNAMEDTOTHE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANYKIND UPON THE INSURER,ITSAGENTS OR AUTHORIZE D Trr~ .. w~nnn ~~nnnn wr~~u ~ P•-'~1 vi v 7"r v., r....v . y, a'a.,v vc.ZV IJ I.L o r.......-..... .. ....r.. ..... .~~. AGORD,,,, CERTIFICATE OF LIABIILITY INSURANCE DATE (MM/DD/YY) 01/12/2001 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ABERCROMBIE INSURANCE AGENCY, ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P. O. BOX 5657 ;~ HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ~ ~ j*`~~ ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. i JACKSONVILLE, FL 32247-5857 ~~~ , P:904-396-4404 F:904-396-6137 INSURERS AFFORDING COVERAGE INSURED ' "" INSURER A: TRAVELERS PROPERTY CASUALTY IN3 COMPANY KIMLEY-HORN AND ASSOCIATES, INC. INSURER B: P O BOX 33068 INSURER C: RALEIGH NC 27636-3068 INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUTAENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIIV IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIINS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1 000,000 A ® COMMERCIAL GENERAL LIABILITY P-630-315X3476-TIL-00 09/01/2000 09/01/2001 FIRE DAMAGE (Any one fire) $ 500,000 ^ CLAIMS MADE ~ OCCUR MED EXP (Any one person) $ 5 , 000 ^ PERSONAL 8 ADV INJURY $ 1 , 000 , 000 ^ GENERAL AGGREGATE $ 2,000,000 GEN'LAGGREGATELIMITAPPLIESPER: PRODUCTS-COMP/OPAGG $ 2,000,000 ^ POLICY ® PRO ^ LOC AUT OMOBILE LIABILITY COMBINED SINGLE LIMIT 0 E id $ 1 , 000, 00 ANY AUTO a acc ( ent) ^ ALLOwNEDAUTOS A p-810-171L6115-TIL-00 09/01/2000 09/01/2001 BODILY INJURY $ SCHEDULED AUTOS (Per person) ® HIRED AUTOS BODILY INJURY $ ® NON-0WNED AUTOS (Per accdent) PROPERTY DAMAGE ^ (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ^ ANY AUTO OTHER THAN EA ACC $ ^ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ ^ OCCUR ~ CLAIMS MADE AGGREGATE $ ^ DEDUCTIBLE $ ^ RETENTION $ $ WORKERS COMPENSATION AND WC STATU- OTH- EMPLOYERS' LIABILITY 836G880-2-00 09/01/2000 09/01/2001 E.L. EACH ACCIDENT $ 1, 000, 000 A E.L. DISEASE-EA EMPLOYE $ 1,000,000 E.L. DISEASE-POLICY LIMIT $ 1,000,000 OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS PROJECT: #097043000 - TJM - TRAFFIC ENGINEERING SERVICES. SPECIAL ENDORSEMENTS ATTACHED. CFRTIFICATF NAI I~FR ~ IXl ~ enmm~uer INSr IRFn• INSI IRFR 1 FrrFR• A CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING tNSURER WILL ENDEAVOR TO MAIL 030 DAYS WRITTEN CITY OF CUPERTINO NOTICE TO THE CERTIFlCATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL ATTN: RAYMOND CHONG, CITY TRAFFIC ENG. IMPOSE NO OBLIGATION OR LIABILITY OF AI)IY KIND UPON THE INSURER, ITS AGENTS OR 10300 TORRE AVENUE / REPRESENTATIVES. CUPERTINO CA 95014 AUTHORIZE REPRESENT/aTIVE 4087773240 4087773333 ~ f ~~ ~ ~ , ~ ,. ~ ACORD 25-S (7/97) ~ ~ ~'i~ACORD CORPORATION 79813 01/11/U1 THU 13:54 FAX 602 944 5500 KIMLEY HORN & ASSOC, PHX -~~-~ ABERCROhIBIE "' AxMIJEY-HORN ->'+'+ tlnn-ravnnio 01/10/2001 WEDL1: ],4 F'AX 92S 963 5641 ~~ -~~-2Qm t 6 ~ 38PM FRC1M Zt,JMWALT ENG Y N GROUP 5~5 $30 5 r~2:~ CUP f~TfNO gNDOIt5I,r1VXENT OF p(~MA,RY INSIJ~ZANCE Tn consideration of the policy premium and natwithstandiztg any inconsistent statement in tl,e policy to which, this ~,ndorsement is attached or any other Endorsement attached thereto, it is igreed as follows: Tho insur~noe af'Forded by this policy is ~prlmary insurance, [i.nd no additional instuancc zeid or owned by the dcsi~nated additional instired(s) shall be called upon to cover a lass under said additional policy. POLICY XNFOItMA,TICtN 1. Insuranc:c Company: Travelers Property Casualty Ins . Co . P-630-315X34'76-TIL-00 "fr. .Ijl$u~L1,Gtl ~OIxG}~ NUin}7ei: January 12 ~ , KjNq 2001 3. Effectivo Date of tk~is ,Endorsement: 4, jnSUrCd; Kimley-Horn and Associate:, Inc. A)1 notices hereln provid®d to be given by' the Tnsuranad Company to the City In cooncctiaa with tl~ia policy and this Additia:nal I»st3red Endorsement, shah be mailed to or delivereii to tlae City at 1030U Torre Avenue; Cupertino, California 95014, I James E. Abercrombie, Jr. (pr1nt/typeparno) warrant that I have authosiry to bind the belo~~v listed Insuxanc~ Company and by my signature hereon do sv bind this Connpany. , .(ti. Lh ~ "~ Y ~. Signature of Authorized ~epxesantative: ~ ~ - (Urigiunal signature required on a.11~~En nrsements furnishc~e Dis~trtat) Narne of Agent/~~gency; Abercrombie Ins. Agency, Inc. 'j'(tle; Vice-President/Agent ~A.ddresS: P.O. Box 5857 Jacksonville, FL 32247-5857 Te)ephone; (904) 396-4404 ~-- ----~ Facsimile: (904) 396-6137 X021 F' .`fi ' - Frimgry gnclolse[nglt Page t of o></ii/O1 THU 10:00 (TX/RX NO 9031) 01010 Ulil?.iU1 THt 1_x:55 FAX 602 914 55UU ICIhfI EY HORN & ASSOC. YHX -~-~~ ABERGRuhIBIE 01/10/2001 WED 27.:15 FA% 4325 483 589 KIMLEY-SOktN ~-+~+ n~~+-rn...:..i.. t -D3-2C'lm 1 ~ = 39PM Ff~U~~i GuMWA~ I ANC? 1 N GI~UUI' '-~Z'J ~3~ ~~)G~ CUP {~TINO ADDITIONAI. YNSU)Et'~17 ~NDORSp:1V9.J~NT zn cartsideration of the policy premium +and natwithstt~ndin~ any inconsistent statement in the >olicy to which this End~rsernent'is attached ar anY other Eadorserriant attached thereto, it is agreed as follows: The City of Cupertuno ("City") aad its direc'toi'S, officers, engineers, agents and employees, ind all public agencies from Whom permits ~~vill be obteincd and thew directors, of~icezs, °ngineer~, agents and e3nplc7yees aze hereby decl+~rcd to be nddits.onal insureds under the terms of his policy, bttt only rvi+_k~. rc^F,~,~c.~~•.i to t11r c~pr.,Xations of the Cc~nh'actor at nr upon any ~c~f the premises of the City iu corltiection with tfc Golitract with the City, or acts or e~i11i55ions of the additional insureds in ao~nnection with, taut lirnite.d to its 7;Cneral supervision or inspectign of said ~peretio~• , pQLrCX iNFpR1VIATI[~1'v 1.. Insurance Company: Travelers Property Casualty Ins. Co. ~. Irisurartee policy Nun~bcr: P-630-315X3476-TIL-00 ~J+inuary ,12 3. E~ectiva Date of Ibis Endorsement: d. lnsured; Kimley-Horn and Associates, Inc. X2001 IQj r+ 2 ~~ r:`~- - - All notices herein provided to be given >7y t'.ha Insurance Company to the City in cgnnection with this polic~+ and this Additional Insured ]rr•dorscmrnt, shall be mailed to or delivered to the City at 10300 7oTre Avenuc; Cupertino, Qalifprnin ~SU14. Y~ . James E. Abercrombie, Jr. (print/type name) warrant that I have authority to bind the below Ii;;tCd Insurance Company and by my Signature hEredn do so bind this Company. ~ ~ ' // ,, / Signature of Authorized Aeprasentative~ - ~~~ ~ ~'l~-( ~~~ (Original signature required on all ~n~ors trter~ts fuxrtisbed to the Tpistrict) Names of Inc. Vice-President/Agent AgcntlPrgGncy;Abercrombie Ins~Agency,_ f'itle: P.O. Box 5857 Telephone: X904) 396-4404 Address• -'- '~- Jacicsonville~, FL 32247-5857 Facsimile; (904) 396-6137 Add7Uansl Insured Endorsement Pagr 1 of l . olill~oi TIiU la:oo lTx/RX No 9031) Boll ul 13; U1 THU 13:55 FAii uu2 A~]~ 55~iu KIh1LEF HORN & ASSi.~~ . PHX ~-~~ ABERCRUMBIE O1/10%~0 G1~EDv ~~r$ tFAX 9 r6c`9i63tu~14v a~ i C~~uiiv~IM.~irEcuu U~Ga oor~ ::,~~uc.~ ~-•-• nnn-t u•........ CUi'~~ INO WAl{VE~ OF SI7BROGA.TtON ET~[DO~SCIYIEI<1T '~yO~CER'S COMPEl\fSATIQN INSUE.r~.NCE Fn consideration of the policy premium end nOtwlthst8rld]Il6 anY inGOtiSiStCrit StBterrJent lri tllc policy to which this Endorsement is attached or~ any other Endorsement attached thezeto, it is agreed as follows; It is agreed that with il'S1~4'.C.t to s~ich insure-neC as iS aLCorcJcd by the policy, tha Tnauranae', Company waives any right of 8ubrogatiaz~ it ma;r require agr~irst eht City of Cupertino, and each'' of its directors, 4fticars, a~dnts, cUtts~ultants and employees by reason of an~- payment made on account of injury, including doath resulting therefrom, sustained by any employee of the insured, arising out of tke perfbr-nance of the abo~ve•referenced Contract. , Po1.ICX 11~1FpXtMATION a. Insurance Company: Travelers Propert~~ Casualty Ins. Co. 2. Ynsurance Policy Numbar: 836G880-2-00 ~ ' 3. Effective Date of this Endorsement: January 12 X~C~2001 ~4, Insured; Kimley-Horn and Associates, Inc. A]1 notices herein provided to ba'gtven by the Insurance Company to fire City is connection with this policy and this Additional Inaurcd Endorsem;eztt,,sba11 b~ maildcl to or delivered to the City at 18300 Torre Avenue; Cupertino, Ca3i~ottua 95Q14. j James E. Abercrombie, Jr. (printltype name) warrant that I have authority to bizad the below listed Insuranc® Company and by my signature hereon do sa bind this Company. . ~ Signature of ,A,ut}~ori~+d Rapresentative: i / ~ •~. ~; `^ (original signature required on all Endo~i is fw~nisha3 to the ~tfi t) Natxtes o~ AgentJAgency: Abercrombie Ins. Agency, Inc. Address; P • ~ • Box 585 7 Jacksonville, FL 32247-5857 Title: _Vice-President/Agent Telepb,vna: (904) 396-4404 Facsimile: (904) 396=6137 Subrogatlos tndorsunept payt,c 1 0~ 1 X1021 r"i"_. O1/11/OJ, THU 10:00 [TX/1tX NO fl031J [013 U1/1~/U1 _ '1Hli 1;f:5t3 r'AX EfUG b44 55UU it1P11.I;Y tiuxiv ac tYaau~. rn~ -~~-~ rYtsl,xl,KU~tslt w~! . I(IML$Y-gORH ~-+~ ntlts-rnVLtrt.. r-z'~~.c rYc~Jl+~ G~Jf"lvvI+1L1 ~rvully :,~•cU~Jf" .7.~•~ 4oYJ vr,~•e.~ 01/10/2001 WEA 11:18 FAX 92s 98.3 S691 ~ -U~ ,~~11~Jk9 1 C~ = 4arM , CUPE41`, tNQ NO'I'~CE C~1F ~'C1Z.ICY CANCELLATION EPIXICI~SEMt~1VT In cori5idcraiton of tha palioy pxei•aiurln and c~atwithstandi»g anY inconsistent stateme><•tt ire ne policy to 'uvhach this Endorsement is attached or any other Endorsement atuiched thereto, it is igrccd ~q follows: Cancellation 1V'ntl.ce. The insuCariae afforded by this policy shall not by syispend~~ vozded, canceled, reduced in coverage or in lirruts, or materially altered, except after thirty (30) days' prior written notice by certified mail, retu~;n roccipt rcquestcd, has been given to the City of Cupertino ("City"). Suoh TxvtiGC shall be addressed tv the City as indlcatod below. POLICY' INFOT~MATIGlN 1. Irisuran.ae Company: Travelers Property Casualty Ins. Co. 2. Insurance Policy Number: P-630-315X3476-TIL-00 January 12 .~ 2001 3. .EPfecdve Date ofthis Endorsement: -- ~,~• Irisu~ed: Kimley-Horn and Associate:>, Inc. All notices herein prrVidcd to ba given by the Insurance Company to the City in connection with this policy and this ~ZJditionai Insu-t'ed E;~dorsem.ent, shall 1~e mailed to ar delivex-ed to tk>.c City at 10300 Torre Avenue; Cupertino, C~lifo>'nia 95414. 1 James E. Abercrombie, Jr. _ (print/typE name) warrant that I 1-ave authority tra bind the bcla•w listed lnsurancc Company and by my .sig~atuze hereon do sa bind this Comparsy. , Sigratwce of Authori2ed Representative: ~' ~~~' - ~ L` '~ - °~ • (Oria-inal suture required on all En rs5 ents furnished to the. i 'ct) Names of Inc. Title: Vice-President/Agent AgentlA~enCY~ Abercrombie Ins. Agency, _ P 0.. Box 5857 Tcleplxond: (904) 396-4404 Addrass;i • .~ ~~~~ Jacksonville, FL 32247-5857 Fae5lttlile: ^~1--~-- Ca»oellation Endorsement .pale 1 0{ l 01/11/01 T)~U 10: 0o iTX/RX NO 9031] (~j014 ~~ It/Vl ins 1~:0~ rAA out sae oouu 1t1x.Lr:Y HUKiV & A~~U(;. YHh pi/10/2UD,l WED '11:18 FAg 6125 QG3 56Ax K1M;1_.EY-HORN, 1 -~3-241 b ~ ,~~F'M 1-KUh1 GUMYVHL I tlVt.;lly tShCUUF' JGb Cs.~t~ Cac~ CUP ILTINC) ' ' COMPREI~)trNSY'VE ~sI~NT)tZAL LYA~I~iI..ITY COMI~ERCLAL C.~NE](~. Y,1[ABYX.,XTY~ ' ENpO1~S]~MENT C)F pGGRECA,TE'L'[MXTS OF TNSUI~ANCE PER pRO.IECT In consideration of tkte policy premitun and natwithstending any inconsistent statement In the aolicy to which this Endorsement is attached or .any other Endorsement attached thereto, it is igreed as follows: 'This Erdorsement rlsr~difics the insurance provided under the Crcneral Liability Coverage park' ~f the bclow•rcfcrcnccd policy o~'il8sur~nce. The general aggregater limit under LC1v1IT5 OF 1~1SURANCF, applies separately to the project described as ~~097043000 - TJM -Traffic Engineering Services POLICY INFOTtMA,TTON 1 Lzyurancc Co~p~rly: Travelers Pro~ert~ Casualty Ins. Co. _ P-630-315X3476-TIL-00 2. Insurance Policy Number: 3. Effective Date of this. Endorsement; January 12 ~~ 200 ~, Insured: Kimley-Horn and Associates, Inc. 5, Additional Ynstued: City of Cupertino, its ~Iireetors, officers, agents and tmployccs. All notices herein provided to be givezi by the 1n5uranee Company to the City xrt connection with this policy and this Additional Insu>;ad ~ndoI'sekxlent, shall be mailed to or delivered to the City at 10300 '1'orrG Avenue; Cupertino, Califartue. 95014. 1' James E. Abercrombie, Jr. (pri>zt/typc name) Warrant that I havC authority to bind the bclor•: listed Irsurestee C~mpa.n,y and by my s;grat~rc hereon d4 so bind this Company. ~-, Sigruiture of A.uthaxi~d RepresEntati~ (Criginal signature required on all to the Names of ' A antlA enc Abercrombie Ins. Agenc}~~, I~ c~ Title: Vice1President/A ent Address ~ P . 0 • Box 5857 ~-__.- Telepllone!(904) 396-4404 ac sonvi e, FL 32247-585. 1~'acsimile: (904) 396-613x7 ~~ q~gregatc I.imite ~,ndorsen,ent pege ] of 1 ~J~23 r '"i O1/11/ox THU 10:00 ['1'X/RX NO 9031] 1~j012 . .~ u,, 0~ AGREEMEN~~e~~ c wQ ~~,~ .~ CITY OF CUPERTIN~~~? k•: Rx~ ~~ 10300 Torre Avenue ' tip' :~~~~ ~f~}~ p~ ~ upertino, (~A 95014 C l~ P E T I N ~} , /~~ 3 ~-~ t4o8~ ~~~~-3zoo V BY THIS AGREEMENT, made and entered into on the 7th day of March by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and Name (1) I:IMLEY-HORN & ASSOCIATES _ (2) NO.~,.S-~<J U D 20 O 1 , Address 5776 STONERIDGE MALL RD. , STE 26~ity PLEASANTON Zip 94588 Phone (925) 463-5640 (Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows: CONTRACTOR shall provide or furnish the following specified services and/or materials: EXHIBITS: The following attached exhibits hereby are made part of this Agreement: VUT TT ~~ ~~ D nl~hC E ,_~_B.~ ~ A ~ R..~ ...,AL TERMS: The services and/or materials furnished under this Agreement shall commence on and shall be completed before JANUARY 22, 2002 JANUARY 22, 2001 COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR: SHALL NOT EXCEED $16,001 California Labor Code, Section 1771 requires the payment of prevailing wages to all workers employed on a Public Works contract in excess of $1,000.00. GENERAL TERMS AND CONDITIONS Hold Harmless: Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and all damage and liability, including all costs of defending any claim, caused by or arising out of the performance of this Agreement. City shall not be liable for acts of Contractor in performing services described herein.due to negligence, errors and omissions. Insurance: Should the City require evidence of insurability, Contractor shall file with City a Certificate of Insurance before commencing any services under this Agreement. Said Certificate shall be subject to the approval of City's Director of Administrative Services. Non-Discrimination: No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, ancestry, religion or sex of such person. Interest of Contractor: It is understood and agreed that this Agreement is not a contract of employment in the sense that the relationship of master and servant exists between City and undersigned. At all times, Contractor shall be deemed to be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in executing this agreement. Contractor certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of City. Changes: This Agreement shall not be assigned or transferred without the written consent of the City. No changes or variations of any kind are authorized without the written consent of the City. CONTRACT CO-ORDINATOR and representative for CITY shell be: NAME RAYMOND CHONG DEPARTMENT PUBLIC ~aoRl;s This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties have executed this Agreement the day and year first written above. CONTRACTO . By ,,.. Title / ~~ ~e1'; h Soc. Sec. # CITY OF CUPERTINO: TitleT~%-.~~'i~'"~L E~V'(';TNRRR APPROVALS ~, EXPENDITURE DISTRIBUTION E ~~] pry A ~ ACCOUNT NUMBER AMOUNT • / („~ CITY LERK DATE '28 'O 110-8601-7014, $16,001 White: City Clerk Green: Finance Yellow: Contract Pink: Receiving Gold: Department O1/16/20(~ TUE 03:06 FAX 925 463 5641 KIMLF;Y-HORN f~j002 ® KimleyHorn ® and Associates, Inc. EXHIBIT A a Suite 260 5778 Stoneridge Ma9 Road Pleasanton, CaNtomia 94568 January 16, 2001 Mr. Raymond Chong City Traffic Engineer 10300 Torre Avenue Cupertino, CA 95014 RE: Preliminary Traffic Engineering Services for the Cupertino Traffic Calming Project Dear Ray: Kimley-Horn and Associates, Inc. is pleased to submit the enclosed cost proposal for the preliminary Traffic Engineering Services for the City of Cupertino's Traffic Calming Project. The cost proposal outlines the level of effort to provide preliminary engineering services for the design of traffic calming measures in the vicinity of Lincoln Elementary, Kennedy Middle and Monts Vista High Schools. M Kimley-Horn will provide the services outlined. in our revised preliminary scope of services for an estimated fee of $16,001 as shown in the enc;losed level of effort matrix. The level of effort estimate shows the level of effort breakdown b;~ task. The fee estimate includes our anticipated effort for the data collection and concept design portion of the overall project. This is essentially a portion of the original Task 1 and all of Task 2 in the original Scope of Services and the Estimated Level of Effort. We look forward to working with you on this project. If you have any questions, please do not hesitate to call me at (925) 463-5640. Sincerely yours, KIMLEY-HORNAND ASSOCIATES, INC. Ted Moss Project Manager ^ TEL 925 483 5640 FAX 925 463 5641 ~~~UVGJ TRAFFIC CALMING PROJECT SCOPE OF SERVICES 1/16/01 TO :t/16/01 Kimley-Horn and Associates, Inc. will provide engineering services for the design of traffic calming measures in the vicinity of Lincoln Elementary School, Kennedy Middle School Monta Vista High schools. Kimley-Horn will address the speeding and safety problems through engineering solutions. These will include a variety of traffic calming devices taut can reduce speed, decrease volumes, and/or improve safety. For example, speed humps and traffic circles can be used to slow traffic, and curb extensions can improve pedestrian safety. The goal of a:ngineering is to create a roadway design that is "self-enforcing", where drivers naturally recognize and drive at the appropriate speed, without the need for extensive police enforcement. Kimley-Horn will provide the following services: Task I -Project SickofJ~'and Administration The meeting will serve the following purposes: • Review the work program and expectations • Discuss data collection needs and objectives • Discuss traffic calming issues • Discuss potential traffic diversion to surrounding streets • Discuss unique features of the overall study aze;i Kimley-Horn will incorporate traffic calming measures already identified by the City staff through their ongoing efforts with the local residents. City staff has already conducted preliminary studieS'~f the affected neighborhoods and has a preliminary perceptio~i of many of the traffic calming measures that maybe implemented. Task 2 -Data Collection and Draft and Final Traffic i~alming Plan Kimley-Horn will conduct a field review to identify the data collection requirements for the project. The City of Cupertino will collect any additional traffic couirts or speeds required for the project. Kimley-Horn will prepare a report of potential traffic calming measures that are appropriate for McClellan Road, Bubb Road, and Rainbow Drive. The report will help avoid potential conflicts by considering the following criteria for the traffic calming devices: • Purpose of the device • Effectiveness at reducing vehicle speeds • Potential for traffic diversion • Impacts to emergency services • Impacts to other service providers such as fire, t-us and trash collection • Impacts to on-street parking • Noise impacts from the device • Approximate construction and maintenance costs Based on this criteria and City staff input, the draft plan will recommend whether a particular device is appropriate. Page 1 ICimley-Horn will present the Revised Traffic Calming Plan, with citizen input, to the City. Our presentation will incorporate both text and graphics. Kimley-Horn will answer questions and will incorporate the City's comments as appropriate. Based on input from the City and residents, the Final Traffic Calming Pian will be prepared. Kimley-Horn will provide ten copies of the draft and th~a final Traffic Calming Plan to the City. ~. Page 2 City of Cupertino Capital Improvement Program Traffic Calming Project Level of Effort Estimate (1/16/01 to 2/16/01) Task Nejad Moss West Colson Thomas Clerical Totai Task 1 -Kick Off Meeting 8~ Administration Task 1.1 -Kick Off Meeting 6 6 12 Task 1.2 -Prepare Project Contact List 2 2 4 Task 1.3 -Public Meetings (Traffic Calming) 0 ask 1.4 -Prepare Monthly Progress Reports 2 4 6 Task 1.5 -Progress Meetings (2 Meetings) 4 4 2 10 Task 2 -Data Collection and DraftJFinal Traffic Calming Plan Task 2.1 -Review Existing Conditions and Data 2 8 10 Task 2.2 -Identify, Collect and Compile Additional Data 2 8 4 2 16 Task 2.3 -Prepare Base Maps and/or Exhibits 24 4 8 2 38 Task 2.4 -Prepare Draft and Final Traffic Calming Plan 2 16 8 32 8 66 Total Hours 2 58 38 0 44 20 162 Rate $52.88 $31.50 $40.87 $26.44 $22.50 $20.50 Direct Cost $106 $1,827 $1,553 $0 $990 $410 $4,886 Overhead at 168.49 $178 $3,078 $2,617 $0 $1,668 $691 $8,232 Direct and Overhead S7R4 S4 4nr, ~a t7n to C7 RFA e~ ~n~ era ~ ~n Fee at 10% $28 $491 $417 $0 $266 $110 $1,312 Sub-Total $312 $5,396 $4,587 $0 $2,924 $1,211 $14,430 Indirect Expenses at 2.6% $8 $140 $119 ;0 $76 $31 $375 Sub-Total Labor $320 $5,536 $4,706 $0 $3,000 $1,242 $14,805 Other Direct Cost $2~ Computer Expense at $23.66 $94g Total $16,001 (J ~ ~ ~ r. o. # CONTRACT AMOUNT $ 46,812.00 ACCOUNT NO. AGREEMENT THIS AGREEMENT, made and entered into this " ' - r ~ day of (~ I ~ , 2001, by and between the CITY OF CUPERTINO, a municipal corporation of California, hereinafter referred to as "CITY", and Kimley-Horn and Associates, lnc., a consulting firm with offices at 5776 Stoneridge Mall Road, Suite 260, Pleasanton, CA. 94588, hereinafter referred to as "CONSULTANT"; WITNESSETH: WHEREAS, CITY desires to retain traffic engineering services in conjunction with the design of traffic calming measures in the vicinity of Lincoln Elementary School, Kennedy Middle School, and Monta Vista High School; and WHEREAS, CITY desires to engage CONSULTANT to provide these services by reason of its qualifications and experience for performing such services, and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein; NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows: 1. DEFINITIONS. (a) The word "City" as used in this agreement shall mean and include all the territory lying within the municipal boundaries of the City of Cupertino, California, as presently existing, plus all territory which may be added thereto during the term of this agreement by annexation or otherwise. (b) The term "City Manager" shall mean the duly appointed City Manager of the City of Cupertino, California, or his designated representative. (c) The term "City Attorney" shall mean the duly appointed City Attorney of the City of Cupertino, California, or his designated representative. (d) The term "City Clerk" shall mean the duly appointed City Clerk of the City of Cupertino, California, or her designated represem:ative. (e) The term "FHWA" shall mean the Federal Highway Administration. (f) The term "State" shall mean the State of California Department of Transportation. 2. PROJECT COORDINATION. (a) Cam. The City Manager shall be representative of CITY for all purposes under this agreement. Raymond Chong hereby is designated as the CONTRACT ADMINISTRATOR for the City Manager, and shall supervise the progress and execution of this agreement. (b) CONSULTANT. CONSULTANT shall assign a single PROJECT MANAGER to have overall responsibility for the progress and execution of this agreement for CONSULTANT. Ted Moss hereby is designated as the PROJECT 1v1ANAGER. Should circumstances or conditions subsequent to the execution of this agreement require a substitute PROJECT MANAGER for any reason, the PROJECT MANAGER designee shall be subject to the prior written acceptance and approval of the CONTRACT ADMINISTRATOR. 3. DESCRIPTION OF WORK. (a) Services to be Furnished. CONSULTANT shall provide all specified services as set forth below in the following documents: (1) CITY's "Request for Proposal for Traffic Engineering Services for the Cupertino Transportation Impact Projects in the (:ity of Cupertino" dated November 30, 2000, and attached as Exhibit A. (2) CONSULTANT's "Proposal t~~ Provide Traff c Engineering Services", dated December 7, 2000, attached as Exhibit B. (b) Laws to be Observed. CONSULTANT shall: (1) Procure all permits and licensers, pay all charges and fees, and give all notices which may be necessary and incident to the due and lawful prosecution of the services to be performed by CONSULTANT under this agreement; (2) Keep itself fully informed of all existing and future federal, state, and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this agreement, any materials used in CON:~ULTANT's performance under this agreement, or the conduct of the services under this agreement; (3) At all times observe and comply with, and cause all of its subconsultants and employees, if any, to observe and comply with, all of said laws, ordinances, regulations, orders, and decrees mentioned above; (4) Immediately report to the CONTRACT ADMINISTRATOR in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawing, specifications, or provisions of this agreement. 2 (c) Release of Reports and Information. ,Any reports, information, data, or other material given to, or prepared or assembled by, CONSULTANT or its subconsultants, if any, under this agreement shall be the property of CITY and shall not be made available to any individual or organization by CONSULTANT or its subconsultants, if any, without the prior written approval of the City Manager. (d) Qualifications of CONSULTANT. CONSULTANT represents that it is qualified to furnish the services described under this agreement. 4. TIME OF BEGINNING AND COMPLETION. CONSULTANT shall being work after letter of notification has been sent to the CONSULTANT from the CITY. The design work will be completed by Apri127, 2001, with - remaining services to be performed during construction period. 5. PAYMENTS. The basis of payment for the services provided by the CONSULTANT under this agreement shall be computed as cost plus fi~:ed fee rates. (a) The CITY shall reimburse the CONSULTANT on a time and expenses basis for actual cost plus fixed fee (including labor costs, employee benefits, overhead, profit, and other direct costs plus fixed fee) incurred by the CONSULTANT in performance of the work, in an amount not to exceed $46,812.00. .Actual costs shall not exceed the estimated wage rates and other costs set forth in the CONSULTANT's cost proposal. (b) The CONSULTANT shall be reimbursed for actual travel expenses incurred in the performance of this work, including the use of private cars at the rate of 34.5 cents per mile, while traveling away from CON;iULTANT's headquarters which is hereby designated as Pleasanton, CA. In addition, COr1SULTANT's personnel shall be reimbursed for per diem expenses at a rate not to exceed that currently authorized for State employees under State Department of Personnel administration rules. (c) Total expenditures made under this agreement shall not exceed the sum of $46,812.00. The CONSULTANT's cost proposal is s~:ated in the following documents: (1) Consultant's "Cost Proposal", dated January 10, 2001, attached as Exhibit C. 6. RECORDS RETENTION. The CONSULTANT's records shall be retained for inspection by the State, FHWA, or their duly authorized representatives for three years after final payment to the CONSULTANT. 7. COST PRINCIPLES. The Federal Acquisition Regulations in Title 48, Code of Federal Regulations (CFR) 31 are the governing factors regarding allowable: elements of cost. (a) Covenant Against Contin ent Fees. The CONSULTANT warrants that he/she has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this agreement, and that he/she has not paid or agreed to pay any company or person, other than a bona employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon or resulting from the award or formation of this agreement. For breach or violation of this warranty, the CITY shall have the right to annul. this agreement without liability, or at its discretion to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 8. DESIGN STANDARDS. The CONSULTANT shall provide servic;es that conform with the appropriate standards for design or other standards for work performance as stipulated as follows: (1) Caltrans' Highway Design Manual (2) Caltrans' Traffic Manual (3) National Transportation Communications for ITS Protocol (4) National Intelligent Transportation Systems Architecture 9. DOCUMENTS. The CONSULTANT shall document the results of the work to the satisfaction of the CITY and, if applicable, the State and FHWA. This may include preparation of progress and final reports, plans, specifications and estimates , or similar evidence of attainment of the agreement objectives. (a) Ownership of Documents. The tracings, plans, specifications, and maps prepared or obtained under the terms of the agreement be delivered to and become the property of the CITY, and that basic survey not~:s and sketches, charts, computations, and other data prepared or obtained under such agreement shall be made available, upon request, to the CITY without restriction or limitation on their use. However, any use beyond that intended by the Agreement shall be at no liability to CONSULTANT. 10. CHANGES IN WORK. All changes and/or extra work shall be performed and paid for in accordance with the following: (a) Only the City Engineer or City Council may authorize extra and/or changed work. CONSULTANT expressly reco;;nizes that other City personnel are without authorization to either order extra and/or changf;d work or waive contract requirements. Failure of CONSULTANT to secure the Council's or City Engineer's prior written authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and CONSULTANT thereafter shall be entitled to no compensation whatsoever for performance of such work. (b) If the CONSULTANT is of the opinion that any work he has been directed to perform is beyond the scope of this agreement and constitutes extra work, he shall promptly notify the CITY of the fact. The CIT`t shall make a determination as to whether or not such work is, in fact, beyond the scope of this Agreement and constitutes extra work. In the event that the CITY determines that such work does constitute extra work, it shall provide extra compensation to the CONSULTANT on a fair and equitable basis. A supplemental agreement providing for such compensation for extra work shall be negotiated between the CITY and the CONSULTANT. Such supplemental agreement shall be executed by the _ CONSULTANT and be approved by the necess~iry CITY officials. (c) In the event CITY determines that such work does not constitute extra work, CONSULTANT shall not be paid extra compensation above that provided herein and if such determination is made by CITY staff, said determination may be appealed to the City Council as long as a written appeal is submitted to the City Manager within five (5) days after the staff's determination is received by the CONSULTANT. Said written appeal shall include a description of each and every ground upon which CONSULTANT challenges the staff's determination. 11. DELAYS AND EXTENSIONS. The CITY shall consider an appropriate c;xtension of time in case of unavoidable delays and for consideration of corresponding warranted adjustments in payment. In the event that the services called for under this agreement are riot completed within the time specified above, the City Manager shall have the option to extends the time for completion. This paragraph does not preclude the recovery of damages for delay by either party. 12. TERMINATION OR ABANDOrfMENT. (a) Right to Suspend or Terminate. Either party may suspend or terminate this agreement for any reason by giving thirty (30) days' written notice. Upon receipt of such notice CONSULTANT shall immediately discontinue his performance under this agreement. The City Manager shall have the authority to su:;pend this agreement, wholly or in part, for such period as he deems necessary due to unfavorable conditions or to the failure on the part of the CONSULTANT to perform any provisior.~ of this agreement. (b) Payment. Upon such suspension or termination, CONSULTANT shall be paid for all services actually rendered to CITY to the date of such suspension or termination; provided, however, if this agreeme~lt is suspended or terminated for fault of CONSULTANT, CITY shall be obligated to compensate CONSULTANT only for that portion of CONSULTANT services which are of benefit to CITY. 5 (c) Return of Materials. Upon such suspension or termination, CONSULTANT shall turn over to the City Manager immediately any and all copies of studies, sketches, drawings, computations, and other date, whether or not completed, prepared by CONSULTANT or its subconsultants, if any, or given to CONSULTANT or its subconsultants, if any, in connection with this agreement. Such materials shall become the permanent property of CITY. CONSULTANT, however, shall not be liable for CITY's use of incomplete materials or for CITY's use of complete documents if used for other than the project contemplated by this agreement. 13. REMEDIES Upon a breach or default of any of the terms or obligations of this Agreement by CONSULTANT, the CITY shall be entitled to exercise all rights and remedies hereby _ reserved under this agreement or made available under applicable laws. 14. RESPONSIBILITY FOR CLAIMS AND LIABILITY (INDEMNIFICATION). CONSULTANT hereby agrees to indemr-ify and save harmless CITY, its officers, agents, and employees of and from: (a) Any and all damag~:s to or destruction of the property of CITY, its officers, agents, or employees occupied or used by or in the care, custody, or control of CONSULTANT to the extent caused by any negligent act, error, or omission of CONSULTANT or any subconsultant under this agreement or of CONSULTANT'S or any subconsultant's employees or agents. (b) Any and all claims and demands which may be made against CITY, its officers, agents, or employees by reason of any injury to or death of or damage suffered or sustained by any employee or agent of CONSULTANT or any subconsultant under this agreement, however caused, excepting, however, any such claims and demands which are the result of the negligence or willful misconduct of CITY, its officers, agents, or employees. (c) Any and all penalties imposed or damages sought on account of the violation of any law or regulation or of any term or condition of any permit. (d) The CONSULTANT is not responsible for the accuracy of data from any other sources or from conclusions reached as a result of utilizing information supplied by third persons. (e) The CITY agrees to provide legal defense to challenges of the adequacy and completeness of the services provided. The CONSULTANT shall assist the CITY in responding to such challenges. If it is ~;ubsequently ruled by a court of jurisdiction that errors of facts, procedures, or scope have occurred and that these errors and/or omissions were the result of the CONSULTANT's own neligent professional services, then the CONSULTANT shall be responsible for providing whatever remedies may be required to make the analysis adequate and complete. 6 15. GENERAL COMPLIANCE WITH LAWS AND WAGE RATES. The CONSULTANT shall comply with ~~ll Federal, State, and local laws and ordinances applicable to the 'work. This includes compliance with prevailing wage rates and their payment in accordance with California Labor Code, Section 1775. (a) Subconsultants, Assignment and Transfer. Under this agreement, participating Federal funds are furnished. The subcontracting, assignment or transfer of any of the work, except as otherwise provided for in the executed agreement, is prohibited. All contracts shall provide that subcontracts exceeding $25,000 in cost shall contain all required provisions of the prime contract. (1) Assignment. Both parties shall give their personal attention to the faithful performance of this agreement and shall not assign, transfer, convey, or otherwise dispose of this agreement or any right, title, or interest in or to the same or any part thereof - without the prior written consent of the other party, and then only subject to such terms and conditions as the other party may require. A consent to one assignment shall not be deemed to be a consent to any subsequent assignment. Amy assignment without such approval shall be void, and, at the option of the other party, shallyterminate this agreement and any license or privilege granted herein. This agreement and arty interest herein shall not be assignable by operation of law without the prior written conse~it of the other party. (2) Subconsultants; Em lp oyees. CONSULTANT shall be responsible for employing or engaging all perso~is necessary to perform the services of CONSULTANT hereunder. No subconsultant of CONSULTANT will be recognized by CITY as such; rather, all subconsultants are deemed to be employees of CONSULTANT, and it agrees to be responsible for their performance. CONSULTANT shall give its personal attention to the fulfillment of the provisions of this agreement by all of its employees and subconsultants, if any, and shall keep the work under its control. If any employee or subconsultant of CONSULTANT fails or refuse; to carry out the provisions of this agreement or appears to be incompetent or to act in a disorderly or improper manner, he shall be discharged immediately from the work under this agreement on demand of the CONTRACT ADMINISTRATOR. (b) Consultant's Endorsement on Plans, Specifications, & Estimates/Other Data. The responsible CONSULTANT/engineer shall sign all plans, specifications, estimates, and engineering data furnished by him/her and vrhere appropriate, indicate his/her registration number. (c) Disadvantaged Business Enterprise Considerations. CONSULTANT has given consideration to DBE firms as specified in. 23 CFR 172.5(e) and has met requirements in the provisions of Title 49, Part 23, Code of Fed~:ral Regulations (49 CFR23) and the Ciry of Cupertino's adopted DBE program. Evidence must be presented of "good faith" effort, when applicable. The provisions of Title 49, Part 23, Codf; of Federal Regulations (49 CFR 23) and the CITY's adopted DBE Program require that Disadvantaged Business Enterprises (DBEs) have the opportunity to participate in federally-funded., transportation projects. The agency has established a goal of 10% DBE participation in this consultant contract. 7 In order to meet these req~iirements, the i~ollowing criteria have been established: 1. Participation by Caltrans' certified DBEs as a prime consultant or sub- consultants in this contract, or 2. A good faith effort by the prime consultant in trying to secure participation by DBEs prior to award of this contract. Documentation of a good faith effort is to be submitted in writing and consists of the following: a) A list of Caltrans' certifieC~ DBEs solicited. b) Description of efforts to u~;e the services of available minority community organizations; minority contracting groups; women contractor groups; and loc,~l, State, and Federal minority business assistance centers in the recruitment and placement of DBEs including name of contact, date of contact, and information they provided. c) Identification of the portions of the work to be performed by DBEs, including type of work and dollar value. d) Documentation of good faith negotiations between subcontractors and interested DBEs, including; names and dollar value of all bids. 16. INSPECTION. CONSULTANT shall furnish CITY with every reasonable opportunity for CITY to ascertain that the services of CONSULTANT are being performed in accordance with the requirements and intentions of this agreement. All work done and all materials furnished, if any, shall be subject to the CONTRACT AD11'IINISTRATOR's inspection and approval. The inspection of such work shall not relieve CONSULTANT of any of its obligations to fulfill its agreement as prescribed. 17. INDEPENDENT JUDGMENT. Failure of CITY to agree with CC-NSULTANT's independent findings, conclusions, or recommendations, if the same are called for under this agreement, on the basis of difference in matters of judgment shall not be construed as a failure on the part of CONSULTANT to meet the requirements of this agreement. 18. NOTICES. All notices hereunder shall be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: TO CITY: Raymond Chong Contract Administrator City of Cupertino 10300 Torre Avenue Cupertino, 'CA 95014 8 TO CONSULTANT: Ted Moss Project Manager Kimley-Horn and Associates, Inc. 5776 Stoneridge Mall Road, Suite 260 Pleasanton, CA 94588 19. INTEREST OF CONSULTANT. CONSULTANT covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. CONSULTANT further covenants that, in the performance of this agreerent, no subconsultant or person having such an interest shall be employed. CONSULTANT certifies that no one who has or will have any _ financial interest under this agreement is an officer or employee of CITY. It is expressly agreed that, in the performance of the services hereunder, CONSULTANT shall at all times be deemed an independent contractor and not an ag~:nt or employee of CITY. 20. CERTIFICATIONS The CITY and CONSULTANT sl'aall certify that they have not required, directly or indirectly, as an express or implied a~ndition in connection with obtaining or carrying out this agreement: (a) Certification of Local Agency, attached as Exhibit D. (b) Certification of Consultant, attached as Exhibit E. 21. INSURANCE. CONSULTANT, at its sole cost and expense, shall obtain and maintain in full force and effect throughout the entire term of this agreement, the insurance coverage of at least an "A" rating as determined in accordance with the Best's Guide Rating, and class VII in financial rating, insuring not only CONSULTANT, but also (with the exception of professional liability, workers' compensation an~i employer's liability insurance), CITY, its officers, agents, and employees, and each of them with respect to activities and services performed by CONSULTANT for or on behalf of CITY under the provisions of this agreement. Certificates of such insurance, on the forms provided by CITY, shall be filed with CITY concurrently with the execution of this agreement attached as Exhibit G-1 to G-7. With the exception of professional liability insurance, said certificates shall be subject to the c approval of the Ciry Attorney and shall contain ~m endorsement stating that said insurance is primary coverage, and will not be canceled or altered by the insurer except after filing with the City Clerk thirty (30) days written notice of such cancellation or alteration, and that the City of Cupertino is named as an additional insured. Current certificates of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. 9 22. WORKERS' COMPENSATION. CONSULTANT certifies that it i~; aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Labor Code, and it certifies that it will comply with such provisions before commencing the performance of the work of this agreement. 23. AGREEMENT BINDING. The terms, covenants, and conditions of this agreement shall apply to, and shall bind the heirs, successors, executors, administrators, assigns, and subconsultants of both parties. - 24. WAIVERS. The waiver by either party of any breach or violation of any term, covenant, or condition of this agreement or any provision, ordinance, or law shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, or law of or any subsequent breach or violation of the same or of any other term, cc~venant, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this agreement or of any applicable law or ordinance. 25. COSTS AND ATTORNEY'S FEES. The prevailing party in any actior.~ brought to enforce the terms of this agreement or arising out of this agreement may recover its reasonable costs and attorney's fees expended in connection with such an action from the other party. 26. NONDISCRIMINATION. No discrimination shall be made in the employment of persons under this agreement because of the race, color, national origin, ancestry, religion, or sex of such person. If CONSULTANT is found in violation of the nondiscrimination provisions of the State of California Fair Employment Practices Act or similar provisions of federal law or executive order in the performance of this agreement, it shall thereby be found in material breach of this agreement. Thereupon, CITY shall have the power to cancel or suspend this agreement, in whole or in part, or to deduct from the amount payable to CONSULTANT the sum of Twenty-five Dollars ($25.00) for each person for each calendar day during which said person was discriminated against, as damages for said breach of contract, or both. Only a finding of the State of California Fair Employment Practices Commission or the equivalent federal agency or officer shall constitute evidence of a violation of contract under this paragraph. 1(1 If CONSULTANT is found in violation of the nondiscrimination provisions of this agreement or the applicable affirmative action guidelines pertaining to this agreement, CONSULTANT shall be found in material breach of this agreement. Thereupon, CITY shall have the power to cancel or suspend this agreement, in whole or in part, or to deduct from the amount payable to CONSULTANT the sum of 7,wo Hundred Fifty Dollars ($250.00) for each calendar day during which CONSULTANT is found to have been in such noncompliance as damages for said breach of contract, or both. 27. AGREEMENT CONTAINS ALL, UNDERSTANDINGS. This document represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representation, or agreements, either written or oral. This document may be amended only by written instrument, signed by _ both CITY and CONSULTANT. All provision:; of this agreement are expressly made conditions. This agreement shall be governed b:y the laws of the State of California. IN WITNESS WHEREOF, CITY and CONSULTANT have executed this agreement the day and year first written above. ATTEST: City Clerk CITY OF UPERTINO `~e'.~4, u.us Director of Public Works APPROVED AS TO FORM: City Attorney Kimley-Horn and Associates, Inc. Consultan . --~ Name 5776 Stoneridge Mall Road, Suite 260 Address Pleasanton, Ca 94588 City, State, ZIP ~l~~ ~~„~.~ ~ ~ ~ Telephone Social Security Number or Tax Identification Number 56-00885615 1 ]. LIST OF EXHIBITS Exhibit Title; A City's "Request for Proposal-Traffic Engineering Services for Cupertino Transportation Impact Projects in the City of Cupertino", dated November, 20(10. B Consultant's "Scope of Services" .. dated January 10, 2001. C Consultant's "Cost Proposal" , dated January 10, 2001. - D Consultant's Project Schedule E Certification of Local Agency F Certification of Consultant G-1 Insurance Agreement G-2 Certificate of Insurance G-3 Endorsement of Primary Insurance G-4 Additional Insured Endorsement G-5 Comprehensive General Liability Commercial General Liability Endorsement of Aggregate Limits of Insurance per project G-6 Waiver of Subrogation Endorsement Worker's Compensation Insurance G-7 Notice of Policy Cancellation Endorsement 1:! l[: cirv of CUP~1~Tll~fl Exhibit A 10300 Torre Avenue Cupertino, CA 95014-3255 (408) 777-3354 Fax: (408) 777-3333 Department of Public Worlcs File No. 74,001.26, 30, 31, 32, 33 74,009.17 November 1, 2000 SUBJECT: Dear Sir or Madam: REQUEST FOR PROPOSALS (RFP) for TRAFFIC ENGINEERING SERVICES for the CUPERTINO TRANSPORTATION IMPROVEMENT PROJECTS The City of Cupertino is requesting proposals from qualified firms to provide traffic engineering services for the six transportation improvement projects. Submittal Instructions: Interested firms must submit five (5) copies of their proposal to: Raymond Chong, City Traffic Engineer, City of Cupertino, 10300 Torre Avenue, Cupertino, CA 95014. The deadline for submittal is Thursday, December 7, 2000 at 2:00 p.m. Incomplete or late submittals may be rejected. Project Background/Description: The goal of these projects is to improve traffic safety at major intersections, collector corridors and public schools. The project will install traffic signal hardware, other traffic control devices, and roadway design features as appropriate. Advanced procurement of traffic signal hazdwaze will provide cost savings and reduce time delays. The primary benefit is to improve traffic safety for drivers and student:. The scope of work for these projects will generally include as applicable: preparations of plans, s~~ecifications & estimates and retimings of corridor traffic signals. • State Route 85 at Stevens Creels Boulevard Traffic Signal Upgrade - The purpose of the project is reducing right ankle and rear end collisions at the major intersections by modifying the traffic signal. There is a conflict with vehicles making right turns from northbound State Route 85 onto Stevens Creek Boulevard ~Nith vehicles exiting from•De Anza College. At the northeast corner of northbound State Route 85 on Stevens Creels Boulevard near the Oalcs Shopping Center, there are two concerns. The first one i:~ the safe pedestrian crossing against the westboluzd free right tum vehicles. The second conceni is allowing free turn vehicles to continue their movements apart from the traffic signal. An encroachment permit from Caltrans for the work is required. The City will deploy a red light rurvung photo enforcement system at this location. November 1, 2000 Request for Proposals: Cupertino Transportation Improvement Projects Page 2 of 9 ' • Stelling Road Corridor Traff c Signals Upgrade - The purpose of the project is to reduce rear enc. collisions in the collector corridor by modifying the traffic signals with interconnect, upgrading tr~~ffic signs, and upgrading pavement markings. This collector corridor is adjacent to De Anza College on the westside. A potential improvement is to interconnect the traffic signals by wireless communication and to coordinate the traffic flows during peak periods. Naztec 900 series controllers control the traffic signals with microwave data. systems for communication. • Bubb Road Corridor Traffic Signals Upgr;~de - The purpose of the project is to reduce rear e:nd collisions in the collector corridor by modifying traffic signals with interconnect, upgrading tr~cffic signs, and upgrading pavement markings. This collector comdor run through industrial empl~~yment center with peals periods bf traffic. A potential improvement is to interconnect the traffic signals by wireless conununication and to coordinate the traffic flows during peals periods. Naztec 900 series controllers control the traffic signals with microwave data systems for communication. • Purneridge Avenue Corridor Traffic Sign~ils Upgrade - The purpose of the project is to reduce rear end collisions in the collector corridor by modifying traffic signals with interconnect, upgrading tr~3ffic signs, and upgrading pavement markings. This collector corridor runs through Hewlett Packard Campus and The Hampton's apartment complex. A potential improvement is to interconnect the traffic signals by wireless communication and to coordinate the traffic flows during peak periods. Naztec 900 series controllers control. the traffic signals with microwave data systems f ~r communication. • Wolfe Road at Pruneridge Avenue Traffic: Signals Upgrade The purpose of the project is to reduce right angle and rear end collisions at the major intersection by modifying the traffic signal, upgrading traffic signs, and upgrading pavement markings. This traffic signal operation is affected by traffic by adjacent developments and commute vehicles from Sunnyvale. Major developments include Cupertino Village, Hilton Garden Inn, The Hampton's apartment complex, and Hewlett l?ackard Campus. • Lincoln Elementary, Kennedy Middle and Monta Vista High School Traffic Calming Measures The purpose of this project is to apply a comprehensive and integrated approach to reduce the potential for student injuries and fatalities. Worlc type improvements will enhance safety for wallcing and bicycling for students on safe routes to schools. They include sidewalk improvements, traffic calming and speed reduction, and pedf;strian/bicycle crossing improvements, off-street pedestrian bicycle facilities, and traffic control devices. November 1, 2000 Request for Proposals: Cupertino Transportation Improvement Projects Page 3 of 9 A potential improvement is to enhance the two new crosswalk warning systems on McClellan Road across from Lincoln Elementary and Monta Vista High Schools. At the intersection of McClellan Road at Bubb Road, a northbound right turn lane was recently installed. The traffic signal also was retimed for school peak periods. A suggestion is to add LED pedestrian countdown signals. During project development, the City will coordinate this project with Cupertino Union School District, Fremont Union High School District and other interested parties. All traffic signals in Cupertino are managed by the City's new "Streetwise" Advanced Traffic .Management System software by Naztec, Inc:. Naztec 900 traffic signal controllers operate the _ traffic signals. Funding/Budget: These transportation improvement projects are federally funded via Hazard Elimination Safety Program and Safe Routes to Schools Program under Transportation Equity Act of 215 Century (TEA-21). .The total project budget varies for each one. This includes all administration, design, construction and conti~lgency costs to successfully implement the projects. • State Route 85 at Stevens Creek Boulevard Traff c Signal Modification - Tlie total project budget is $75,000 from Hazard Elimination Safety Program. The funding deadline to award construction contract for this project is September 30, 2001. Construction fluids must be obligated prior to advertising for construction bids. • Stelling Road Corridor Traffic Signals Upgrade - The total project budget is $80,000 from Hazard Elimination Safety Program. The funding deadline to award construction contract for this project is September 30, 2002. Construction funds must be obligated prior to advertising for construction bids. • Bubb Road Corridor Traffic Signals Upgrade - The total project budget is $50,000 from Hazard Elimination Safety Program. The funding deadline to award construction contract for this project is September 30, 2002. Construction funds must be obligated prior to advertising for construction bids. • Purneridge Avenue Corridor Traffic Signsrls Upgrade - Tlie total project budget is $80,000 from Haza~•d Elimination Safety Program. The fiuiding deadline to award construction contract for this project is September 30, 2002. Constriction funds must be obligated prior to advertising for construction. bids. November 1, 2000 Request for Proposals: Cupertino Transportation Improvement Projects Page 4 of 9 . • Wolfe Road at Pruneridge Avenue Traffic Signals Upgrade The total project budget is $75,000 from Hazard Elimination Safety Program. The funding deadline to award construction contract for this project is September 30, 2002. Constriction funds must be obligated prior to advertising for construction bids. • Lincoln Elementary, Kennedy Middle and Monta Vista Higlz School Traffic Calming Measures The total project budget is $400,000 from Safe Routes to School Program. The funding deadline to award construction contract for this project is September 30, 2001. Constriction funds must be obligated prior to advertising for construction bids. Information available from the City: The following information is attached to this ]ZFP: • Project Location Map • Safety Index Calculations • Work type Improvements Project Other information that will.be made available to the selected consultant include the following: • Timing plans • Traffic data (intersection traffic volumes, speed surveys) • Traffic collision data • Aerial photographs • Improvement plans • Transportation System Management iVlaster Plan • Safe routes to school General Scope of Services: The City generally defines scope of worlt for the project as follows: Taslc 1-PROJECT MANAGEMENT: This task shall include all the necessary activities for the consultant to manage the project. It includes coordination with subconsultants, utility comp~aries, other agencies, Caltrans and the City. Specific tasks include the following: • Prepare and update Project Contact Li:;t • Prepare and update Project Schedule • Prepare Monthly Progress Reports -including work accomplished during the past month; work scheduled for the upcoming month, any outstanding issues that may affect schedule and/or budget, and status of budget • Prepare meeting agendas, meeting minutes, including action items November 1, 2000 Request for Proposals: Cupertino Transportation Improvement Projects Page 5 of 9 • Attend ltick-off and monthly progress meetings with City Taslc 2 -CONCEPTUAL DESIGN: This task shall include data collection, base mapping, review, inventory and assessment of the existing hardware in the field. Any unique conditions or those that may impact the implementation should be identified. Design parameters and guidelines that should be incorporated into the project should be identified. A Concept Design F:eport shall be prepared that details the planning, implementation and construction of the proje~:t. Specific tasks may include the following: • Review existing conditions, data, plar.~s, and information. • Identify, collect and reduce additional data needed. • Prepare base maps and/or graphics. • Assist City to obtain Caltrans Right=of--Way Certification • Prepare Concept Design Report that ir.~cludes summary of data and design parameters to be incorporated into project. Taslc 3 -FINAL DESIGN: This task shall include preparation of plans, specifications and estimates (PS&E) for the traffic signal hardware, traffic control devices, and roadway design features. The PS&E shall cover the necessary system hardware requirements and the provi:~ions for contractor installation. Specific tasks may include: Develop PS&E Prepare traffic signal timing plans for v~~eekday morning, midday and afternoon peals periods. Assist City to obtain Caltrans Encroachment Permit. Taslc 4 -PROJECT IMPLEMENTATION & CONSTRUCTION SUPPORT: This task shall be implementation of the project in the field. It shall include technical support during the bid, construction and post-construction phases of the project. Specific tasks inay include the following: • Prepare bid addenda • Attend pre-bid meeting • Attend pre-construction meeting • Conduct field visits • Review submittals • Respond to request for information • Assist in implementing and adjusting ~!raffic signal timing plans. November 1, 2000 Request for Proposals: Cupertino Transportation Improvement Projects Page 6 of 9 GENERAL PROPOSAL REQUIREMEN7CS Disadvantaged Business Enterprise Program Requirements: The provisions of Title 49, Part 26 of Code of Federal Regulations (CFR) and thy: City of Cupertino's adopted DBE Program require that Disadvantaged Business Enterprise (DBE) have the opportunity to participate in federally funded transportation projects. The agency h;~s established the goal of 10% DBE participation in this consultant agreement. In order to meet these requirements, the following criteria have been established. Participation by Caltrans certified DFSEs as a prime consultant or subconsultants in this contract or A good faith effort by the prime consultant in trying to secure participation by DBEs prior to award of this contract. Documentation of a good-faith effort is to be submitted in writing and consists of the following: • A list of Caltrans certified DBI?s solicited. • Description of efforts to use: the services of available minority community organizations; minority contractor groups; women contractor groups; and Local, State and Federal minority business assistance centers in the recruitment and placement of DBEs, including name of contact, date of contact and information they provided. • Identification of the portions o~.'the work to be performed by DBEs including type of work and dollar value. • Documentation of good faith negotiations between subcontractors and interested DBEs inchding names and dollar values of all bids. The consultant shall provide DBE informatioi;: on level of participation by DBEs on the project. Insurance and Indemnification Requirements: During the colrrse of work, the following insurance and indemnification requirements with the City as additional insured will be in force. General minimum requirements are as follows: • Workers compensation insurance to cover its employees ($1.0 million for each occurrence). • Commercial general liability insurance including personal injury and property damage insurance ($1.0 million for each occurrence and $2.0 million in aggregate). • Automobile liability insurance ($1.0 million for each occurrence). • Professional liability (errors and omissions) insurance ($1.0 million for each occurrence). • Indemnification and hold harmless provisions related to the consultant's negligent acts, errors or omissions. Consultant shall use the City's insurance forms with the consultant agreement. Sample ones are attached for your review. If you have any problems, state them in the tecluucal proposal. November 1, 2000 Request for Proposals: Cupertino Transportation Improvement Projects Page 7 of 9 Consultant Agreement Requirements: A sample consultant agreement outline plus certifications are attached for your review. If you have any problems, state them in the technical proposal. Business License .Requirements: The consultant and their subconsultants must hold or obtain business licenses in the City for any work within City limits. Proposal Content: Proposals must include tree following information: Introduction: Introduce the proposal, including a statement of the proposer's understanding and approach of the project. Give the :name of the firm submitting the proposal, its mailing address, telephone and fax number and the name of the contact person. Identify all proposed subconsultants. 2. Qualifications: The following inform~rtion shall be submitted for the prime consultant and all proposed subconsultants to demonstrate the firms unique qualifications to perform the work: Brief company resume Resumes of key personnel to be assigned to this project List of similar projects (not more than 5) which best illustrate current qualifications to perform this project Worlc Plan: The work plan of tasks, work products and meetings shall be consistent with the Scope of Work and include the following elements: • Name of Project Manager • Organization chart showing the proposed relationships between all lcey personnel and support assigned to the project • Description of proposed responsibilities of each person on the organization chart • Description of the approach and methodology to provide traffic engineering services • Estimate of work hours by staff fo:- each task 4. Project Schedule: The proposal shall f~resent a comprehensive project schedule of tasks to reflect the time frame required to com}~lete each milestone listed in the Scope of Worlc. It shall include a completion date for each milestone and identify milestones that are interdependent. Proposal should address how this schedule will be met. The anticipated schedule of activities related to this pr~~ject is as follows: Milestone Date Proposals Due December 7, 2000 Interviews Not applicable Consultant Selection December 13, 2000 Final Scope/Cost January 18, 2001 Council Award of Design Contract Febniary 5, 2001 November 1, 2000 Request for Proposals: Cupertino Transportation Improvement Projects Page 8 of 9 Execute Consultant Agreement/Notice to Proceed March 5, 2001 Conceptual Design Complete May 7, 2001 Final Design Complete July 2, 2001 Caltrans Authorizes Construction Funds July 16, 2001 Advertise for Construction Bids July 25, 2001 Open Bids August 28, 2001 Council Award Construction Contract September 17, 2001 Contract Notice to Proceed October 15, 2001 Construction Complete January 14, 2002 5. Statement: The proposal shall include a statement regarding the consultant's acceptance of the City's requirements for Disadvantaged Business Enterprises, insurance and indemnification's, consultant agreements and bl~siness license that are presented herein. The consultant shall clearly state any~exc~ptions. A principal, officer or owner of the firm with authority to bind the consultant, shall ;sign this statement. Cost Proposals: The cost proposal shall cover all traffic engineering services for each project. A sample one is attached for your review. The t~asis of payment shall be actual cost plus a fixed fee with a stated maximum contract limit. Consultant shall submit the cost proposal sealed in separate envelope and plainly endorsed "COST PROPI~SAL". It shall consist of the following items: • A one page summary that lists the key items of cost with the total not to exceed the cost of the work • Work breakdown by task • Identification of any unclear contract requirement and suitable resolution for it • DBE information form, including good faith efforts Consultant Selection Process: The propos<<ls will be evaluated and ranked by a ,Consultant Selection Committee (CSC). The CSC may include City staff and others. The CSC may reject any proposal if it is conditional, .incomplete or ~~ontains irregularities. The CSC may waive any immaterial deviation in a proposal. Waiver of an immaterial deviation shall in no way modify the Request for Proposals docLUnents nor affect recommendation for award of t11e contract. The criteria for selection of the consultant shall include: • Understanding of work • Experience with similar kinds of work • Quality of staff • Capability of developing innovative or advanced techniques • Knowledge of Local, State and Federal procedures • Financial responsibility • Intent for Disadvantaged Business Enterprises participation November 1, 2000 Request for Proposals: Cupertino Transportation Improvement Projects Page 9 of 9 The Consultant Selection Committee (CSC) will shortlist the fines. The CSC will evaluate the proposals and rank the consultants based on th.e above criteria. The City will negotiate a consultant agreement with the top-ranked consultant. If ;~n agreement on cost cannot be reached with the first choice, then the City will open negotiations vrith the next highest ranked candidate. For any questions please contact Joe Enloe of ~~umwalt Engineering Group at jenlce@zeginc.com or 925-830-5016. Sincerely, Ralph A. Qualls, Jr. Director of Public Worlcs Raymond D. Chong, P.E. City Traffic Engineer CC: Joseph C. Enloe, Zumwalt Engineering; Group Attachments: Project Location Map Safety Index Calculations Worlc Type Improvement Projf:ct . DBE Information Forms Insi.~rance Forms Sample Consultant Agreement Outline plus Certification Sample Cost Proposal EXxIBI'C "~" SCOPE OF SERVICES Kimley-Horn and Associates, Inc. will provide engineering services for the design of traffic calming measures in the vicinity of Lincoln Elementary School, Kennedy Middle School Monta Vista High schools. Kimley-Horn will address the speeding and safety problems through engineering solutions. These will include a variety of traffic calming devices that can reduce speed, decrease volumes, and/or improve safety. For example, speed humps and traffic circles can be used to slow traffic, and curb extensions can improve pedestrian safety. The goal of engineering is to create a roadway design that is "self-enforcing", where drivers naturally recognize and drive at the appropriate speed, without the need for extensive police enforcement. Kimley-Horn will provide the following services: Task 1-Project Kickoff and Administration The meeting will serve the following purposes: • Review the work program and expectations • Discuss data collection needs and objectives • Discuss traffic calming issues • Discuss potential traffic diversion to surrounding streets • Discuss unique features of the overall study an~a Kimley-Horn will incorporate traffic calming measures already identified by the City staff through their ongoing efforts with the local residents. City staff has already conducted preliminary studies of the affected neighborhoods and has a preliminary percepti~~n of many of the traffic calming measures that may be implemented. Task 2 -Data Collection and Draft and Final Traffic• Calming Plan Kimley-Horn will conduct a field review to identify the data collection requirements for the project. The City of Cupertino will collect any additional traffic co~~nts or speeds required for the project. Kimley-Horn will prepare a report of potential traffic calming measures that are appropriate for McClellan Road, Bubb Road, and Rainbow Drive. Th~~ report will help avoid potential conflicts by considering the following criteria for the traffic calming devices: • Purpose of the device • Effectiveness at reducing vehicle speeds • Potential for traffic diversion • Impacts to emergency services • Impacts to other service providers such as fire, bus and trash collection • Impacts to on-street parking • Noise impacts from the device • Approximate construction and maintenance costs Based on this criteria and City staff input, the draft plan will recommend whether a particular device is appropriate. Page 1 Kimley-Horn will present the Revised Traffic Calmin€; Plan to the affected residents. At the meeting, we will discuss traffic calming options and the process of developing the draft plan. Kimley-Horn will seek comments on the plan, ideas for minor modifications, ;end ultimately, support for the concepts. A second meeting will be held if more time is needed 1:o review the plan with the neighborhood or the fire district. Kimley-Horn will incorporate appropriate comments from the public meetings. Kimley-Horn will present the Revised Traffic Calmin€; Plan, with citizen input, to the City. Our presentation will incorporate both text and graphics. k;imley-Horn will answer questions and will incorporate the City's comments as appropriate. Based on input from the City and residents, the Final Traffic Calming Plan will be prepared. Kimley-Horn will provide ten copies of the draft and the final Traffic Calming Plan to the City. Task 3 -Plans, Specifications and Estimates Kimley-Horn will prepare PS&E based on the adopted Traffic Calming Plan. Plans will be prepared in AutoCAD, showing the proposed traffic calming measures. Drawings will show typical dimensions of the devices and recommend associated signing and stripin,. Technical specifications and estimates of probable costs will be developed for City review. Kimley-Horn will submit a 65% and a 95% PS&E for City review and approval. Six copies of the PS&E will be provided to the City and Utility companies for review. Upon City's final review, Kimley-Horn will submit one signed and sealed set of the 100% PS&E for bidding purposes. Kimley-Horn will coordinate with the school districts during the design phase of the project. Task 4 -Construction Support Services Kimley-Horn will provide construction support services for implementation of the traffic calming measures. All services for construction support will bf; provided on a time and materials basis as shown on the level of effort estimates. Additional services beyond the estimated levels will be provided on a time and materials basis. The following are the services provided during the construction phase: • Attend pre-bid meeting -Kimley-Horn will attend the pre-bid meeting for the project. • Bidding Support -Kimley-Horn will answer questions during the bidding phase, and if necessary, issue addenda • Attend pre-construction meeting -Kimley-Horn will attend the pre-construction meeting. • Conduct field visits -Kimley-Horn will attend field meeting to respond to questions. We have included two field meetings in our budget. • Review contractor submittals -Kimley-Horn will review contractor submittals and will provide Page 2 • Respond to requests for information (BFI's) - Kimley-Horn will provide responses to the Contractor for questions during the construction phase. Page 3 tXN~a~T~C" ~'IO~D~ City of Cupertino Capital Improvement Program Traffic Calming Project Level of Effort Estimate Task Nejad Moss West Colson Thomas Clerical Total Task 1 -Kick Off Meeting & Administration Task 1.1 -Kick Off Meeting 4 4 4 2 14 Task 1.2 -Prepare Project Contact List 2 2 4 Task 1.3 -Public Meetings (Traffic Calming) 8 8 2 18 Task 1.4 -Prepare Monthy Progress Reports 16 16 32 Task 1.5 -Progress Meetings (2 Meetings) 8 8 2 18 Task 2 -Data Collection and Draft./Final Traffic Calming Plan Task 2.1 -Review Existing Conditions and Data 2 8 2 12 Task 2.2 -Identify, Collect and Compile Additional Data 2 8 8 2 20 Task 2.3 -Prepare Base Maps and/or Exhibits 8 4 16 8 36 Task 2.4 -Prepare Draft and Final Traffic Calming Plan 4 16 8 10 40 16 94 Task 3 -Plans, Specifications and Estimates Task 3.1 -Prepare 65% PSBE 2 8 40 24 40 8 122 Task 3.2 -Prepare 95°~ PSBE 8 16 16 24 24 8 96 Task 3.3 -Prepare 100°~ PSBE 4 8 8 8 24 4 56 Tack d - Cnnstt~ur_tinn Snnnnrfi .~,esrvicac Task 4.1 -Pre Bid Support 8 4 2 14 Task 4.2 -Attend Pre Bid Meeting 8 2 10 Task 4.3 -Attend Pre Construction Meeting 8 2 10 Task 4.4 -Conduct Field visits (2 Meetings) 16 8 4 28 Task 4.5 -Review Submittals 2 8 8 4 22 Task 4.6 -Respond to Requests for Information (RFI's) 2 24 8 2 36 Total Hours 26 170 120 86 152 88 642 Rate $52.88 $31.50 $40.87 $26.44 $22.50 $20.50 Direct Cost $1,375 $5,355 $4,904 $2,274 $3,420 $1,804 $19,132 Overhead at 168.49 $2,317 $9,023 $8,263 $3,831 $5,762 $3,040 $32,236 Direct and Overhead $3,691 $14,378 $13,168 $6,105 $9,182 $4,844 $51,368 Fee at 10% $369 $1,438 $1,317 $611 $918 $484 $5,137 Sub-Total $4,061 $15,815 $14,485 $6,716 $10,101 $5,328 $56,505 Indirect Expenses at 2.6% $106 $411 $377 $175 $263 $139 $1,469 Sub-Total Labor $4,166 $16,227 $14,861 $6,890 $10,363 $5,466 $57,974 Direct Cost $2,000 Computer Expense at $23.66 $2,839 Total $62,813 txN~~,iT ~ City of Cupertino Traffic Calming Project Project Schedule Janua Februa March A ril Ma June Jul Au ust ID Task Name Duration Start Finish 1/7 1/141/21 1/28 214 11 18 25 3!4 /11 /18 /25 4/1 4/8 /15 122 /29 5/6 113 /20 /27 6/3 /10 /17 /24 7/1 7/8 /15 /22 /29 8/5 12 /19 1 Notice to Proceed 0 days 1/16/01 1/16/01 ~ 18 2 Data CollectioNField Review 4 days 1/23/01 1/26/01 iI 3 Field Meeting and Walkthrough 0 days 1/25/01 1/25/01 I 1j25 4 Prepare Concept Plans 10 days 1/29/01 2/9/01 5 Submit Concept Report 0 days 2/12!01 2/12/01 ~ 12 6 City Review 5 days 2/12/01 2/16!01 7 Finalize Concept Design 5 days 2/19/01 2/23/01 8 internal Review Meeting 0 days 2/26/01 2/26/01 ss ~ Z/26 9 Prepare 65% PS&E 20 days 2/19/01 3/16/01 E 10 City Review 4 days 3/20/01 3123/01 I ~ i 11 95% PSBE 10 days 3/26/01 4/6/01 ~ i 12 City Review 5 days 4/9/01 4/13/01 13 Finalize PSS:E & Prepare Bid Package 10 days 4/16/01 4/27/01 14 JYYll llt I VU%O rJOtG Ol OIY fCI.IWd6 u YG)IJ Y/27/V i 1ILIIV ~ I ~ ~27 i 1 ~ 15 Request for Bids 21 days 4/30/01 5/28/01 16 Select Contractor 5 days 6/5/01 6/11/01 17 Notice to Proceed 0 days 6/16/01 6/18/01 ~ ! 6/78 ' 18 Construction 35 days 6/19/01 8/6/01 ~ 19 Accept Project {Council Meeting) 0 days 8/13/01 8/13/01 ~ • g/13 i Project: schedule Date: 1/10/01 Task Milestone • Rolled Up Split External Tasks _w~ Split ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Summary ^ Rolled Up Milestone 0 ' ' ' ' , , , Project Summary Progress Rolled Up Task ® Rolled Up Progress ~ Page 1 EXHIBIT E CERTIFICATION O]F LOCAL AGENCY I HEREBY CERTIFY that I am the Director of Public Works , of the City of Cupertino, and that the consulting firm of Kirnley-Horn and Associates, Inc. or its representative has not been required (except as Herein expressly stated), directly or indirectly, as an express or implied condition in connection with obtaining or carrying out this agreement to: (a) employ, retain, agree to employ or retain, any firm or person; or (b) pay or agree to pay, to any firm, :person or organization, any fee, contribution, donation, or consideration of any kind. I acknowledge that this Certificate is to be made available to the California Department of Transportation (Caltrans) in connection with this agreement involving participation of Federal- Aid Highway funds, and is subject to applicable State and Federal laws, both criminal and civil. March 29, 2001 `~~ ~ ~ ~ ~~ (Date) (Signature) 13 EXHIBIT F CERTIFICATION OF CONSULTANT I HEREBY CERTIFY that I am the i C C' 9 .r C'.J ~ C,~E,~,~ ,and dul Y authorized representative of the firm of Kimley-:Horn and Associates, Inc., whose address is 5776 Stoneridge Mall Road, Suite 260, Pleasanton, CA 94588, and that, except as hereby expressly stated, neither I nor the above firm that I represent have: (a) employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, an;' firm or person (other than a bona fide employee working solely for me or the above consultant) to solicit or secure this agreement; nor (b) agreed, as an express or implied condition for obtaining this .contract, to employ or retain the services of any firm or pers~~n in connection with carrying out the agreement; nor (c) paid, or agreed to pay, to any firm, organization, or person (other than a bona fide employee working solely for me or the above consultant) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this agreement. I acknowledge that this Certificate is to be made available to the California Department of Transportation (Caltrans) in connection with this agreement involving participation of Federal- Aid Highway funds, and is subject to applicable State and Federal laws, both criminal and civil. (Date) 1 ~,1 ,-~- (Sign re) 14• ACORD,,,, CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YY) 01/12/2001 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ABERCROMBIE INSURANCE AGENCY, ~ , =r~ ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P. O. BOX 5857 / ~ ~g „. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR JACKSONVILLE F 322 ~.~~'r; F'~1LTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. , L 47-5857 P:904-396-4404 F:904-396-6137 `'~~ r`.< INSURERS AFFORDING COVERAGE INSURED INSURER A: TRAVELERS PROPERTY CASUALTY INS COMPANY KIMLEY-HORN AND ASSOCIATES , INC . INSURER B: P O BOX 33068 INSURER C: RALEIGH NC 27636-3068 INSURER D: INSURER E: r_nvFRnr:Fs THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUM1IENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAI~AS. INSR TYPE OF INSURANCE POLICY NUMBER POU.ICY EFFECTIVE POLICY EXPIRATION LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1 000 000 p' ® COMMERCIAL GENERAL LIABILITY P-630-315X3476-TIL-00 0!)/01/2000 09/01/2001 FIRE DAMAGE (Any one fire) $ 500,000 ^ CLAIMS MADE ~ OCCUR MED EXP (Any one person) $ 5, 000 ^ PERSONAL & ADV INJURY $ 1, 000, 000 ^ GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS -COMP/OP AGG $ 2 , 000 , 000 ^ POLICY ® PRO ^ LOC AUT OMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1, 000, 000 ANY AUTO (Ea accident) ^ ALL OWNED AUTOS A p-g10-171L6115-TIL-00 0!)/01/2000 09/01/2001 BODILY INJURY $ SCHEDULED AUTOS (Per person) ® HIRED AUTOS BODILY INJURY $ NON-0WNED AUTOS (Per accident) PROPERTY DAMAGE ^ Pe a id t $ ( r cc en ) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ^ ANY AUTO OTHER THAN EA ACC $ ^ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ ^ OCCUR ^^ CLAIMS MADE ~ AGGREGATE $ ^ DEDUCTIBLE $ ^ RETENTION $ $ WORKERS COMPENSATION AND WC STATU- TH- A EMPLOYERS' LIABILITY 836G880-2-00 OS~/01/2000 09/01/2001 E.L. EACH ACCIDENT $ 1, 000, 000 E. L. DISEASE-EA EMPLOYE $ 1,000,000 E.L. DISEASE -POLICY LIMIT $ 1 , 000 , 000 OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/:iPEC1AL PROVISIONS PROJECT: #097043001 - TJM - TRAFFIC CALMING IN THE V]CCINITIES OF LINCOLN ELEMENTARY, KENNEDY MIDDLE AND MONTA VISTA HIGH SCHOOLS. SPECIAL ENDORSEMENTS ATTACHED. CERTIFICATE HOLDER ® ADDITIONAL INSURED; INSURER LETTER: _p'_ CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION CITY OF CUPERTINO DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 030 DAYS WRITTEN ATTN : RAYMOND CHONG, CITY TRAFFIC ENG . NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL 10300 TORRE AVENUE IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR CUPERTINO CA 95014 REPRESENTATIVES. //J AUTHORIZ 0 REPRESENTATIVE 4087773240 4087773333 ~_ r ~ ~ ~ -_ ~/ ACORD 25-5 (7/97) ~ ! /~p(4CORD CORPORATION 1988 01/11/01 THt1 13:54 FAX 602 944 5500 KIMLEY HORN & ASSOC. PHX -~~-~ ABERCROMBIE 01/10/2001 WED '11:14 F'AX 925 g63 5641 RxMI'.EY-BORN ->-+-+ nnn-rtAVni.ia t -0~-aim 1 6 ~ 3BPM FROM ZtJMWAt.T ENG 1N GROUP '~25 $3CS 5Ca23 CUP i~TINO ENDOR5ElVliENT OF pR3MA,R'Y INSURANOE Tn consideratlan of the policy premium and :notwithstanding arAy inao»sistent statement in the Polley to which tk~is Endorsement is attached ~~r any other Endorsement attached thereto, it is agreed as follows: Tho insurance afforded by this policy is primary insurance, r~.nd no additional insurance held or owned by the dcsirnatcd additional insured(S) shall be called upon to cover a loss under said additional policy- POL1<CY XNFp1ttMA,TIt~N 1. Insur~nc:e Company: Travelers Property Casualty Ins . Co . z. .Ir~suran,ca Policy Number: P-630-315X3476-TIL-00 January 12 2001 3. Effcctivn Date of tl-~is Endorsement: X021 N :`E3 - - ~, Instead; Kimley-Horn and Associates, Inc. All notices herein provided to be given by the Tnsuranoe CorrApax-y to the City In cenFtcctiaa with tl~ia policy and this Additional j;egured Endorsement, shall be mailed to or delivered tv rite City iii 10300 Torte Avenue; (:upeitlno, California 95014, I James E. Abercrombie, Jr. (plint/Cypenamo) Warrant that I havo authority to bitsd the belo~n listed Instaxaztce Company and by my signature hereozt do sv bind tk~is Connpany. Signature of Authoxizad Reproscrttative: % ~~ - ~ ~' • (Origiu,al signature reriuired on a~l.E do>rsemCnts fumishcd o e District) iName of~ IA~e-~t/~,~en4y: Abercrombie Zns. Agency, Inc. Address: P • 0 • Box 5857 Jacksonville, FL 32247-5857 ~_ 'rjtle; Vice-President/Agent Telephone) X904) 396 rt440~4 Facsir~n-t1e: (904) 396-6137 Primary 'ErcloXsc'mtatt Page 1 of ox/il/O1 THU 10:00 [TX/RX NO 9031] I~]O10 O1/1?/O1 THU 13:55 FAX 602 944 5500 KIMLEY HORN & ASSOC. PHX -~-~-~ ABERCRUMBIE KIMLL'Y-SOliN -•~a nlc.n-r n•.•%~++A 01/10/2001 WED 21:15 FAX 025 4a3 584x t -o3~2P_~01 ~ = 39PM Ff~UT~1 GUMWAL I tniC3 iN ~~-~[.~uY ~~~ a:~~ SYa~~ CUP 1~TIN0 R,DDITxONAI. YNSUI~L ~NDORS1EtlVt)GN'T In consideration of the policy promium and notwithstxndin~ any inconsistent statement in the >olicy tv whi~l:~ this End~rsement'is attached or anY otha~r Endarserriant attached thCraty, it is .greed as follows: The City of Cupertino ("City") and its ditect:oxs, oPElcerS, engineers, ~gcnts and crnployees, and all public agencies from whom permits will be obtained ~d their directors, of6cexs, engineers, ggt~ntS and emplc7yees are hereby decl:ucd to be additional usuteds under the terms of this policy, httt only rvitl~. r~^F~l~ac•1. iu tl~.c c~pr.,ra~kior,s of the Cc~,ntrac~t~r at or upon ariy ~pf the premises of the City in coiittactiot~ with tfc Cor~tre~ct with the City, Ot acts or Qxnissions of the additional insureds in va~nnectiot~ with, but ]irnited to its gCn~ral supervision ar inspecticm c~l'said operetion~. ~ . pQLTCX INFOTtMAT101~T 1. Insurance Company: Travelers Property Casualty Ins. Co. P-630-315X34;6-TIL-00 ~. Insurance Policy Number: [~oz~ r~--- ~J~inuary .12 X2001 Effective Date of this Endorsement: -- 4. Ynsured: Kimley-Horn and Associates, Inc. All notices herein provided to be ~'iven exy t'he Insurance Company to the City in coineetion with this policy and this AddiC[onal Insured EI}dorscmrnt, shall be mailed to or delivered to the City at 10300 'roTrc Avenue; Cupartinv, Califanaia 95014. James E. Abercrombie, Jr. (print/type natlxe) T, . warrant that t have authority to bind the below li,;ttd Inswa~ a Company and by my si&nature berebn do so bind this Cornpatly. ~ Signature of Authorized Repzaser,tatiwa: i _~ ~Y ~0 (Original signature required on ail End~ors, tl1er-ts furnished tot c Istrict) Names of Lnc. Agcnt/.°,~garicy:Abercrombie Ins~Agency, Title: Vice-President/Agent P.O. Box 5857 '[,elephone: X904) 396-4404 Jacksonville, FL 32247-5857 Facsimile: (904) 396-6137 Rddit{onal Insured $ndonement Page 1 of 1 . 01/11/01 THU 10:00 [TX/RX NO 9031) f~J011 u1; 11iU1 THU 1x:55 FAh 6ii2 A44 5540 IiIMLEY HORN & ASSI~~ PHX ~~~ ABERC;RUMBIE O1/10/~001 WEDL1: 18 FAX 9'L6 463 5ft41 KIM:~EY~ILUt{~V -+~-- nnn-a ax.,..++~~ I -173-G1~ ~ o :.~~rM I'rc~ri LIJI'11YHL I Clvu 1 ~~ Marc ~+ur GP o.a~c~ :,. ¢.i c.~ CUP~~ INO WAI~>[;; OF SUBROGA.TIOrI »IYDUItSI~;1V1E1VT 'VS'Uk~ER'S COMPET~SATIQN INSUE.A.N~E In con3ideratiotl of the policy premium and nAtWlthstSnding eriY inoptxSl3tcr~t Statement 1ri the policy to which this Endorsement is attached or~ any other lradorsement attached thereto, it is 3grecd as fellows; It is agreed that with rc~sp~.~.ct to Such insure_ncc as is aLCarcJcd by the policy, tho Trssuran~t Company waives qtly right of subrogatia~n it rtia;r Require against Che City of Cupsrtirto, and each of its directors, 4ftiaers, agents, cvrtyultants and employees by reason of any payment made on account of injury, including doath resulting therefrom, sustained by any employee of the insured, arising out of:he perfbrmanee o? the above-referenced Contract. , POLICX ~NFO~1V[ATIgN X', In,sux-ance Company: Travelers Propert:,~ Casualty Ins. Co. 836G880-2-00 2. Insurance Policy Number: 3. $ffective Date of this Endorsement: __ January 12 X~~2001 4, InSUred; Kimley-Horn and Associates, Inc. All notices herein provided to be~given by the Insurance Company to tl~e City in connection with this policy aAd This Addition.at Inaurcd En~3orsercaez~t, skull be ,mailed fa or delivered to the City at 10300 Torre Avenue; Cupertino, Califor:zia 95014. j James E. Abercrombie, Jr. (printltype name) warrant chat I have authority to bizxd the btllow listed Insurance Company and by my signature hcyc~evn do so bind this Company. ~ / r i Signature of ,A.utFtorizbd Representative: - - (Urlglnal signature required on bll Endo: me is furnishad to the Dtgt ~, ct) Names o£ A~ent/A~ency: Abercrombie Ins. Agency, Inc. 'Address; P . 0. Box 585 7 Jacksonville, FL 32247-5857 T3.ile: _Vice-President/Agent T'ckepb,one: (904) 396-4404 Facsimilt: (904) 396=6137 Subrogation l:ndorscmeo= Page 1 of t X1024 r"i'"_. 01/11/0], THii 10:04 [TX/RX NO fl031] l~013 _O1/11/01 _ THU 1:56 FAX 602 944 5500 KIM].EY HORN & ASSOC. YHX -~-~-~ AIiHR(;KUtrlttl~ KIML~EY-HORN ..rte-. 1~t1A-~n~ni. t.. r' K~11+~ Lyh1YY Ml_. ~ G,NU 11Y 'ahCUU1~ ~~n P.7~CJ or.+IC.~ O1/10/YOGI. WEA 11.18 FAX 925 46.3 5641 CUPEl~ 1NU NO'I'~CE CIF PpZ,,IGY CANCI~LLATIOI~I E1~~OIiSEMI%N'I' In considcratlon of tl~o palioy pxesniutnn sand vatwithstandin~ anY inconsistcmt ataterz,e><1t in he policy to rrvh~ch this Endorsement is attachc~3 ar any other ~,ndprscnlent attached thereto, it is ~1ead e_a follows: Caneeflation rYatiee. The is-su>atnae ef.Forded by this policy Shall not be suspe>1d~~ voided, cazacaled, reduced in coverage or in limits, or materially altered, ~xccpt after thirty (30) Says' prior written notice by certified mail, return roccxpt rcquestcd, ltas bccn givan to the City of Cupe['titto ("City"). Such rtorGe shall ba addre:~sed to the City es indicatod belo~+v. POLTC't'• INFORMATION 1, Itssuranre Com an Travelers Property Casualty Ins. Co. P y~ ~_ u ~ _> r. ~.c P-630-315X3476-TIL-00 2. Insurance Policy Number: January 12 ,• 2001 3. Effective Date ofthis Endorsement:- I~I4 Insu~: Kimley-Horn and Associates, Inc. :4.11 noricc5 htrcin pm `ari'l onabl Ins~°dbF-ndorsem.entc5 ~1 he ma led to ar delivexed to tk c with this policy and this City at 1030Q Torre Avenue; Cupertizto, Califc~riiia 95Q14, James E. Abercrombie, Jr. (printltype name) 1, warrant that I issue authority to bind the bolaw liatod Insurance Company and by my .signature hereon do so bind this Compesny. J ~ t. Signatut~e of Authorized Representativc:_?. • (Origins! si~ture required on all Endo~CS~~ ez~ts furnished to the i 'ct) Names of Vice-President/Agent AgcntJAgcnCy: Abercrombie Ins. Agency, IT nc~ 't'itle: __ P 0., Box 5857 Tclephomo: X904) 396-4404 Addzess;i Jacksonville, FL 32247-5857 1~ae5ltnile: '~~-~.-.----- . Qe~,aellat;on findorseznent .PxLe 1 Of 1 01/11/01 TIIU 10:00 [TX/RX NO 9031) 0014 O1/11/O1 THU 13:55 FAX 602 A44 5500 KIMLEY HORN & ASSOC. PHX -~-~-~ ABERCROMBIE O1/10/IDO,l WEA 21'18 FAX 925 4G3 557. K1M1.EY-HORN -'~~' r~^-•••"'~•'~'- 1 -q3-2f~ 1 b :.~~1-+M t- r<urt GUMrvHL. I tip l lv urcu~ ~~b a,~~o c•a~.~ CUY f~TINO ' ' CC?N1PYt,EHEATS'1'VE tsENERAL L>(A1C~I~i.ITX CONiME.RCLAL t~'1~N$]RAI. Y,Yq,$)CILXTY~ . ENpORS~M>ENT OF AGGREGA']~'~'LIfM~TS OF iN$URANCIE PER pR4~ECT In consideration of the policy prernitlsn and notwithstanding any incanaistent statement In the >olicy to which this $ndorsement is attached or any other Endozsement attached thcroto, it is agreed as follows: This Endpxserraent modifies the, insutanoe provided under the Crcneral Liability Coverage part II of the bclow•rcfcrcnccd policy of'i1os,,~ance. The general gggregate limit under LINiI'rs of I)\1SUIZANGF~ applies separately to the project iescribed as ~i097043001-TJM-Traffic Calming in the Vicinities of Lincoln ementary, enne y i e •3n onto ista gh Sc oo s POLICY )(NFp~i.MA,TTON 1 lnsui.ancc Cornp~Y: Travelers Property Casualty Ins. Co. 2. Insurance Policy Number: P-630-315X3476-TIL-00 3. Effective Date of this. Endorstmcnt; January 12 ~Iq 200 ~ 4. insured; Kimley-Horn and Associates, Inc. 5, Additional Insured: City of Cupertino, its directors, officers, ggcnts and CI'LlplayCCS. All notices herein provided to be gi~xi by the Insurance Company to the City izc canrtectian with this policy and this Additional Insuzcd l:ndorsexner~t, shall be mailed to or delivered to the City at 1030U'I'orrt Avenue; Cupertino, Califorhie 95014. I James E. Abercrombie, Jr. (ptir~t/typc name) Warrant that I havt~ authority to bind the below iist~d Insurance Company and by my signature hereon dv so bind this Company. ~ ' Signtiture of A.uthoxized Representative: (Original aignaturc tequirad on all Bn nrsE mints furnished to t istriet) Names of Abercrombie Ins. Agency, Inc. Title: Vice-President/Agent Ager-t/A~enc P: Box 5857 396-4404 . Address ~ Telephone: ac sonvl e, L 2 7-5357 ~ ~'acsilnlle: (904) 396-6137 ..-~.-~- q~gregate l;imite ~1do*ser'nent pogo 1 of 1 ~JU~3 r '"~ ~ "- of/11/oi THU 10:00 I'TX/RX NO 90311 X012 Client 297743 80KIMLEHOR CERTIFICATE OF LIABILITY INSURANCE of j`i2 joi PRODUCER BB&T Insurance SerV1.CeS, IriC . THIS CERTIFICATE IS ISSUED AS A MATTER OF ONLY AND CONFERS NO RIGHTS UPON THE INFORMATION CERTIFICATE 5 6 0 5 Roanne Way HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O. Box 18708 Greensboro , NC 2 7419 INSURERS AFFORDING COVERAGE INSURED i l INSURERA:S2CUrlty Insurance Co of Hartford K m ey Horn & Associates, Inc. INSURER B: Attn: Sherry Ecker 76 h INSURER C: 00 N. 15t St. , Sulte 250 Ph i i INSURER D: oen x, Ar zona 85016 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDffION OF ANY CONTRACT OR OTHER DOCUMENT WEfH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUE3JECT TO ALL THE TERMS, EXCLUSIONS AND CONDEf10NS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR T TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE / POLICY EXPIRATION pT M / LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire) $ CLAIMS MADE^ OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'LAGGREGATELIMITAPPLIESPER: PRODUCTS-COMP/OP AGO S POLICY PRO LOC AU TOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO (Ea accident) $ ALL OWNED AUTOS OD LYIN URY SCHEDULEDAUTOS P ; ~ Per erson $ HIRED AUTOS BODILY INJ R U Y $ NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO EA ACC OTHER THAN __ $ AUTO ONLY: pGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR ~ CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND WCSTATU- OTH- EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $ E.L.DISEASE-EAEMPLOYE $ E.L. DISEASE-POLICYLIMI $ A OTHER Professional PL702518DEX702518 08/01/00 08/01/03 Limit: 1,000,000 iability DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLESlEXCLUSIONSRDDED BY ENDOR:tEMENT/SPECIAL PROVISIONS 097043001 - TJM - Traffic Calming in thE~ Vicinities of Lincoln Elementary, Kennedy Middle and Monta Vista High Schools City of Cupertino ATT: Raymond Chong, City Traffic 10300 Torre Avenue Cupertino, California 95014 ACORD25-S (7/97)1 of ~ #fS~"3~R74/M'~2~24R SHOULD ANYOFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATETHEREOF,THEZSSUING INSURER W I LL EN DEAVORTO MAI L3.0_ DAYS WRITTEN NOTICETOTHE CERTIFICATE HOLDERNAMEDTOTHE LEFT, BUTFAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANYKIND UPO/N THE INSURER,ITS AGENTS OR REPRESENTATIVE$.~ ~ / ,/~' AUTHORIZED REP N~ - 7 !' - 9 ~ ~„ ,TC'Tl " ®X-CORD CORPORATION 1988 ~iienL ~y / /4~ tiUK1MLI;HUK ACnRn~. CERTIFICATE OF LIABIILITY INSURANCE o1j`i2'%oi' PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION BB&T Insurance SerV1C2S, IriC . ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 5605 Roanne Wa HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR y ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O. Box 18708 Greensboro, NC 2 7419 INSURERS AFFORDING COVERAGE INSURED INSURERA:SeCUrlty Insurance Co of Hartford Kimley Horn & Associates, Inc. INSURER B: Attn: Sherry Ecker ~ INSURERC: 7600 N. 15th St . , Sulte 250 i INSURERD: Phoenix, Arizona 85016 ~ INSURER E: CAVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWffHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WffH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICYEFFECTIVE POLICY EXPIRATION LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire _ $ CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERALAOGREGATE $ GEN'LAGGREGATELIMITAPPLIESPER: PRODUCTS-COMP/OPAGG $ POLICY PRO LOC AU TOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO (Ea accident) ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) $ HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR ~ CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATIONRND WC STATU- OTH- EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $ E.L.DISEASE-EAEMPLOYE $ E.L. DISEASE-POLICYLIMI $ p, orHERprofessional PL702518DEX702518 03/01/00 08/01/03 Limit: 1,000,000 iability DESCRIPTION OF OPERATIONS/LOCATIONSlVEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS 097043001 - TJM - Traffic Calming in the Vicinities of Lincoln Elementary, Kennedy Middle and Monta Vista High Schcols INSURER City of Cupertino ATT: Raymond Chong, City Traffic 10300 Torre Avenue Cupertino, California 95014 ACORD25-S (7/9711 of 7 f•:C'~~~R'7d/M-27F7dR SHOULD ANY OFTHE ABOVE DESCRIBE D POLICIES BE LANCE LLE D BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WI LL EN DEAVORTO MAil3__p- DAYS WRITTEN NOTICE TO THE CEFiI1FICATE HOLDER NAMED TO THE LEFT, B UT FAI LURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANYKIND UPON THE INSURER,ITSAGENTS OR AUTHORIZED REPR N ,IVF~ ,! 6~ i /~~/ .T(''Tl © ('_~R~ CbRPAROTION 19AA A('~Rn CERTIFICATE OF LIABIILITY INSURANCE DATE (MM/DD/YY) 01/12/01 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION BB&T Insurance SerV1CeS, IriC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 5 6 0 5 Roanne Way HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O. Box 18708 Greensboro, NC 27419 INSURERS AFFORDING COVERAGE INSURED INSURERA:SeCUrlty Insurance Co of Hartford Kimley Horn & Associates, Inc. INSURER B: Attn: Sherry Ecker INSURER C: 7600 N. 15th St., Suite 250 INSURER D: Phoenix, Arizona 85016 INSURER E: L:U V tMAtatS THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWffHSTANDING ANY REQUIREMENT, TERM OR CONDfTION OF ANY CONTRACT OR OTHER DOCUMENT WfTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE D E D POLICY EXPIRATION DATE DD LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire) $ CLAIMS MADE^ OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'LAGGREGATELIMITAPPLIESPER: PRODUCTS-COMP/OPAGG $ POLICY PRO LOC AU TOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO (Ea accident) ALL OWNED AUTOS BODILY INJURY $ SCHE DULE D AUTOS (Per person) HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY- EA ACCIDENT $ ANY AUTO EA ACC OTHER THAN $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR ~ CLAIMS MADE AGGREGATE _ $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND ' WCSTATU- OTH- EMPLOYERS LIABILITY E.L. EACH ACCIDENT $ E.L.DISEASE-EAEMPLOVE $ E.L. DISEASE-POLICYLIMI $ p, oTHERProfessional PL702518DEX702518 0.3/01/00 08/01/03 Limit: 1,000,000 iability DESCRIPTION OF OPERATIONSlLOCATIONSNEHICLESlEXCLUSIONS AD DED BY ENDORSEMENT/SPECIAL PROVISIONS 097043001 - TJM - Traffic Calming in the Vicinities of Lincoln Elementary, Kennedy Middle and Monta Vista High Schools City of Cupertino ATT: Raymond Chong, City Traffic 10300 Torre Avenue Cupertino, California 95014 SHOO LD ANY OFTHE ABOVE DESCRI BE D POLICIES BE CANOE LLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUI NG INSURER W I LL EN D EAVOR TO MAI L3~_ DAYS WRITTEN NOTICETOTHE CERTIFICATE HOLDERNAMEDTOTHELEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANYKIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. '~ AUTHORIZED REPRES N1'A }a1;=~„ ~-~ ~~ r ,i _, ~ Q „ ~~~..~~~-~~•,°•fi vi ~ 1'hDJJ~O /~/1•1JLOL'tt5 utrL ~ r~wnu~.vnrvnNiwn roaa City of Cupertino Capital Improvement Program Traffic Calming Project Phase II Level of Effort Estimate Task Nejad Moss West Colson Thomas Clerical Total Task 1 -Kick Off Meeting 8 Administration Task 1.1 -Kick Off Meeting 4 2 6 Task 1.2 -Prepare Project Contact List p Task 1.3 -Public Meetings (Traffic Calming) 6 6 2 14 Task 1.4 -Prepare Monthly Progress Reports 14 12 26 Task 1.5 -Progress Meetings (2 Meetings) 4 4 8 Task 2 -Data Collection and Draft./Final Traffic Calming Plan Task 2.1 -Review Existing Conditions and Data 2 2 Task 2.2 -Identify, Collect and Compile Additional Data 4 4 Task 2.3 -Prepare Base Maps and/or Exhibits 8 6 14 Task 2.4 -Prepare Draft and Final Traffic Calming Plan 2 8 8 18 Task 3 -Plans, Specifications and Estimates Task 3.1 -Prepare 65% PSii~E 2 8 40 34 40 8 132 Task 3.2 -Prepare 95% PS&E 8 8 16 24 24 8 88 Task 3.3 -Prepare 100% PS&E 4 $ 8 8 24 4 56 Task 4 -Construction Support Services Task 4.1 -Pre Bid Support 8 4 2 14 Task 4.2 -Attend Pre Bid Meeting 8 2 10 Task 4.3 -Attend Pre Construction Meeting 8 2 10 Task 4.4 -Conduct Field Visits (2 Meetings) $ 8 4 20 Task 4.5 -Review Submittals 2 8 8 4 22 Task 4.6 -Respond to Requests for Information (RFI's) 2 24 8 2 36 Total Hours 24 112 82 86 108 68 480 Rate $52.88 $31.50 $40.87 $26.44 $22.50 $20.50 Direct Cost $1,269 $3,528 $3,351 $2,274 $2,430 $1,394 $14,246 Overhead at 168.49 $2,138 $5,944 $5,647 $3,831 $4,094 $2,349 $24,004 Direct and Overhead $3,407 $9,472 $8,998 $6,105 $6,524 $3,743 $38,250 Fee at 10% $341 $947 $900 $611 $652 $374 $3,825 Sub-Total $3,748 $10,420 $9,898 $6,716 $7,177 $4,117 $42,075 Indirect Expenses at 2.6% $97 $271 $257 $175 $187 $107 $1,094 Sub-Total Labor $3,846 $10,690 $10,155 $6,890 $7,363 $4,224 $43,169 Direct Cost $1,750 Computer Expense at $23.66 $1,ggg Total $46,812