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01-018 Freitas & Freitas Consultantsa1-o~ ~' AGREEMENT FOR PROFESSIONAL SERVICES This Agreement is made and entered into as of the 23rd day of Janua , 2001, by and between the City of Cupertino, a municipal corporation ("City") and Freitas and Freitas Consultants, a California Corporation. RECIT~~LS A. Consultant is specially trained, Experienced and competent to perform the special services which will be required by this Agreement; and B. Consultant possesses the :skill, experience, ability, background, certification and knowledge to provide the sei~ices described in this Agreement on the terms and conditions described herein. C. City desires to retain Consultant to render professional services as set forth in this Agreement. AGRI_EMENT 1. Scope of Services. Consultant shall perform the services described on Exhibit A, which is attached hereto and incorporated herein by reference. 2. Time of Performance. The service:> of Consultant are to commence upon execution of this Agreement and shall continue until terminated. 3. Compensation. Compensation to be paid to Consultant shall be in accordance with the Schedule of Charges set forth in Exhibit B, which is attached hereto and incorporated herein by reference. Payment l:~y City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment. 4. Method of Payment. Consultant shall submit monthly billings to City describing the work performed during the preceding month. Consultant's bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Consultant no later than 30 days after approval of the monthly invoice by City staff. When payments made by City equal 90% of the maximum fee provided for in this Agreement, no further payments shall be made until the final work under this Agreement has been accepted by City. 5. Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for i:he proper execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City. H:~Iousing Element~Housing Element Contract.doc 6. Termination. This Agreement may be terminated by the City immediately for cause or by either party without cause upon fifteen days' written notice of termination. Upon termination, Consultant shall be entitled to compensation for services performed up to the effective date of termination. 7. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notes and internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant's expense, provide such reports, plans, studies, documents and other writings to City upon written request, provided, however, the city hereby releases and agrees to indemnify and hold consultant harmless from claims arising from the city's subsequent use of such documents for any purpose unrelated to this agreement. 8. Licensing of Intellectual Property. This Agreement creates anon-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non- exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at the City's sole risk. 9. Consultant's Books and Records. a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement. b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during 2 regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless are alternative is mutually agreed upon, the records shall be available at Consultant"s address indicated for receipt of notices in this Agreement. d. Where City has reason to believes that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant's business, City may, by written request by any of the above named officers, require that custody of the records be given to the City and that the records and documents shall be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant's representatives, or Consultant's success>or-in-interest. 10. Independent Contractor. It is understood that Consultant, in the performance of the work and services agreed to be performE~d, shall act as and be an independent contractor and shall not act as an agent or employee of the City. Consultant shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Consultant hereby expressly vvaives any claim it may have to any such rights. 11. Interest of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not .now have any investment or interest in real property and :hall not acquire any interest, direct or indirect, in the area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant's services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement. Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant: a. will conduct research and arrivE: at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of the City or ref any City official, other than normal agreement monitoring; and b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).) 12. Professional Ability of Consultant. City f•ias relied upon the professional training and ability of Consultant to perform the service:~ hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perfonr all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with 3 applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant's field of expertise. 13. Compliance with Laws. Consultant shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations. 14. Licenses. Consultant represents and warrants to City that it has all licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this-Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of Cupertino business license. 15. Indemnity. Consultant agrees to defend, indemnify and hold harmless the City, its officers, officials, agents, employees and volunteers from and against any and all claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs and expenses in connection therein), arising out of, and limited to the extent of willful misconduct or consultant's negligent performance of this Agreement. 16. Insurance Requirements. a. Consultant, at Consultant's own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies. i. Workers' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non-renewal of all Workers' Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. This provision shall not apply if Consultant has no employees performing work under this Agreement. If the Consultant has no employees for the purposes of this Agreement, Consultant shall sign the "Certificate of Exemption from Workers' Compensation Insurance, which is attached hereto as Exhibit C. ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than one million dollars 4' ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit i:; used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit: shall be at least twice the required occurrence limit. iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vE:hicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best's rating of no less than A:VII and shall be endorsed with the following spE~cific language: i. The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out oi~ work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or opc~rations. ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self- insured retention the City may h~rve, shall be considered excess insurance only and shall not contribute with it. iii. The insurer waives all rigFits of subrogation against the City, its elected or appointed officers, officials, employees or agents. iv. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to tl~e City, its elected or appointed officers, officials, employees, agents or volunteers. v. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced iri coverage or in limits except after thirty (30) days written notice has been received by the City. c. Deductibles and Self-Insured R~:tentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City's option, Consultant shall demonstrate financial ~:,apability for payment of such deductibles or self-insured retentions. d. Certificates of Insurance. ,Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the city at all times during the term of this Agreement. 17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section. If to City: City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 If to Consultant: Melanie Shaffer Freitas Freitas +Freitas Consultants 311 Laurent Street Santa Cruz, CA 95060 18. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and .oral communications, including correspondence,. drafts, memoranda, and representations, are superseded in total by this Agreement. 19. Amendments. This Agreement my be modified or amended only by a written document executed by both Consultant and City and approved as to form by the city Attorney. 20. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law. 21. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement. 6 22. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue iri fiull force and effect. 23. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Santa Clara. 24. Litigation Expenses and Attorneys' FE;es. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees. 25. Execution. This Agreement may be e;cecuted in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. 26. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, :end perform the Agreement. Each party warrants that the individuals who have signe~~ this Agreement have the legal power, right, and authority to make this Agreement anti to bind each respective party. 27. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement.. Further, Consultant warrants that it has not paid not has it agreed to pay any comF~any or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of tf•~is warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 28. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above. CITY OF CUPERTINO: \~ ~ w 2•~ .©~ David W. Knapp City Manager CONSULTANT: ~,~. ~- By: Melanie Sha Freitas Title: Consultant Business License # APPROVED AS TO FORM: City Attorney ATTEST: ~,~_'~~ City Clerk EXHIBIIT A Scope of Services REQUEST FOR PROPOSALS AND STATEMENT OF QUALIFICATIONS FOR THE CITY OF CUPERTIIVO GENERAL PLAN HOUSING ELEMENT REVISION INTRODUCTION The city of Cupertino requests written proposals and statements of qualifications for professional planning services from qualified c:onsultants and firms (hereinafter referred to as consultant) to prepare a revision of its General Plan Housing Element. The previously approved Housing Element was I~~st revised in 1993 as part of an overall General Plan update and the Housing Element was found to be in compliance with state housing element law on September 28,1994. BACKGROUND: The City of Cupertino is located in the West Valley subregion of the county of Santa Clara and is 13 square miles in size. It is bounded by the cities of Sunnyvale and Los Altos to the north, the cities of San Jose and Santa Clara to the east, the city of Saratoga to the south and county unincorporated land to the west. The city's population is 52,858 (State Department of Finance (DOF)). Housing elements are an integral part of a community's general plan document. Since 1993, the State of California Department of Housing and Community Development (HCD), in coordination with the local regional council of government, has authorized the preparation of a new regional housing needs ~issessment. With the development of the new regional housing needs assessment, local governments are required to update their housing elements according to a schedule developed by the regional council of government, the Association of Bay Area G~cvernments (ABAG), in conjunction with HCD. Communities in the Bay Area, such ~~s Cupertino, are required to revise their housing elements by December 31, 2001. The following section outlines the scope of work to revise the City's Housing Element so that it continues to be in compliance with state housing element law. Scope of Services The city's current Housing Element will be c~~mpletely reviewed and revisions will be made pursuant to state housing element law, Article 10.6, Government Code Sections 65580-65589.9. Following are examples of changes that may be required to meet the Government Code specifications. • Population and Household Profile: This section of the document will be revised with the latest information from the DOF (January 1, 2000) data, the county Consolidated Plan and the 2000 Census. 9 • Household Characteristics: This section of the document needs to be revised using the most recent information from the Department of Finance's data, 2000 Census, and ABAG. Information from the housing rehabilitation program staff, the local Board of Realtors and other relevant sources shall also be utilized. • Housing Needs: The regional housing needs, as developed by ABAG and adopted, will be incorporated into the revised Housing Element. ABAG generated housing needs plan will be included to reflect Cupertino's housing needs for the 5 year planning period of the element. • Adequate Sites Inventory: Update the existing inventory of available land and infrastructure. In addition, include the Government Code requirements related to financial resources available for housing and conversion of at-risk units. Discuss mixing residential uses with non-residential uses. Update the city's adequate sites database and the associated map (see attached exhibits). • Housing Constraints: In addition to identifying governmental and market constraints to housing, this section of the Housing Element should include a description of the local efforts to remove barriers to housing. • Affordable Housing Opportunities in Cupertino: Create a background report, to be referenced in the Housing Element, containing a detailed inventory of existing affordable units. Although this information is not mandatory, it is an important part of the element. Update section describing all of the current housing programs and opportunities in Cupertino. • Review of the 1993 Housing Element: The revised 2000 Housing Element should include an evaluation of the progress made in implementing goals and programs of the 1993 Housing Element. The review should include the following components: ^ Effectiveness of the element; Progress in implementation; and ^ Appropriateness of goals, objectives and policies. • Housing Goals, Policies and Programs: Based on the information presented above, the document will then describe the City's anticipated housing goals for the five-year period and will include specific housing programs with quantified objectives by income group. • Additional Topics: io Additional topics to be addressed by the consultant will include public participation and consistency with other general plan elements. DATA AND RESOURCES: The consultants shall utilize the most recent data available from the federal government (United States Census Bureau, DOF and HCCi). Further, affordable housing partners in the community, such as the Housing Authorit~~ of the County of Santa Clara and other non-profit housing providers, will be contacted during the report preparation. City staff shall assist the consultant in providing information regarding such items as utilization of federal, state and local resourcE~s [Community Development Block Grant (CDBG), Home Investment Partnerships Program (HOME); low-income housing tax credits (LIHTC), etc.] as well as data on land and infrastructure availability and governmental constraints. PROJECT DELIVERABLES: The final product of this work program will be ~~ revised Housing Element that reflects all of the required components as specified in the state housing element law (Article 20.6 of the Government Code). The document will be presented in draft form to the Planning Commission and the City Council. In addition, the document will be transmitted to the HCD for review. Approximately 20 copies of tfie draft document shall be provided to the City with the final document being provided to the city to reproduce as needed. The consultant shall facilitate all transmittals and communications between HCD and the City as necessary. All documents, drafts, notices, labels, and -maps mentioned above in the "Scope of Services" section shall be presented on a cornputer diskette in Adobe Pagemaker 6.5. The final document shall be prepared to confierm to the City's General Plan document layout with simple, easy to read tables, graphics, photographs and other illustrations. The document should clearly communicate the information provided. Furthermore, the consultant shall provide a schedule that shows the anticipated time frame for completing each task. The city anticipates asix-montf•i schedule, with the final Draft Housing Element submitted to HCD by December 2001. PROPOSAL AND STATEMENT OF QUALIFICATIONS The proposal, at a minimum, should include the following information: 1. Contact information including the contact name, address, telephone number, facsimile number, and an a-mail address o1` the firm. 2. List of cities where the consultant has ~~repared a housing element, or housing element update, within the past five years. Please provide the names and contact phone numbers for each city. 3. Names and telephone numbers of the con:~ultant's project team, including the name of the project manager, and the sub-consultants to be retained by the consultant. Submit the resumes of all personnel (including sub-consultants) to be involved with the project and their specific experiences relative to the preparation of housing ~~ elements. The consultant shall also submit an organization chart that shows the reporting relationships of all involved personnel. 4. Consultant's understanding of the project and a description of how the consultant will approach the project. 5. Consultant's qualifications and prior recent experience in preparing housing elements or housing element updates for local governments; and, list of same certified by the State. 6. Consultant's knowledge of Article 10.6 (Housing Element Law) of the California Government Code, specifically those sections referring to housing element updates and revisions. 7. Scope of Services to be provided with a breakdown of tasks and timing to complete the project and a detailed description of the methods of information gathering and analysis to be used in preparing the Housing Element to meet the City's objectives. Also, indicate which members of the project team will be responsible for the various task(s) and attendance at meetings. The submittal should also provide a detailed description of any requested material needed from the City. 8. Consultant's estimated fee for the project, with anot-to-exceed amount. The cost estimates provided by the consultant shall reflect detailed projected man hours per the scope of services, including the cost for attendance at a minimum of 12 meetings (six public meetings, two committee meetings and four staff meetings) mileage, and projected reproduction costs. Consultant's estimated fee should also cover any necessary work to obtain HCD approval, including revisions and representing the city in meetings with HCD staff in Sacramento. This should be accompanied by a list of the hourly rates for each member of the project team, including clerical, and expected subcontractor rates. Cost estimates shall also include contingencies with upper limits. Include all assumptions made in arriving at the quoted figures. 9. Proposed time frame, per the timetable, for completion. 10. Consultant shall coordinate with the city's chosen environmental consultant on the Environmental Impact Report or Environmental Assessment. 11. A statement that consultant is agreeable to execute the enclosed City-Consultant agreement and to provide proof of insurance as required. SELECTION CRITERIA Proposals submitted will be evaluated according to the following criteria: Consultant (and sub-contractor, if any) qualifications and recent relevant experience • Qualifications of the firm and its managers • Brief resumes of project manager and staff who will be responsible for this project 12 • Demonstrated experience with similar projects • An understanding of state laws governing the preparation of housing elements 2. Ability to complete the project in a timely m;~nner: • Proposed project schedule, including m;~jor tasks and target completion • Description of resources, including personnel, to conduct each phase of the project • Current workload of the firm • Written guarantees or assurances that the proposed team will be assigned to the project. SELECTION PROCESS All complete proposals received prior to the sulbmission deadline will be reviewed for consideration. A short-list of selected candidates will be invited to be interviewed by staff. A recommendation for the selection of consultant will then be made to the City Council and a contract will be awarded. PROPOSAL DEADLINE Questions about this RFP and the project may be directed to Vera Gil, Senior Planner, at (408) 777-3251 or via a-mail at verag@cupe~rtino.org. Four copies of the proposal should be submitted by 4:00 p.m. on December 29, 2000 to: Vera Gil Community Development Department City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 Proposals arriving late or as a fax transmission are unacceptable and will not be considered. 13 EXHIBIT B Cost Schedule The total cost for all consulting professional services and expenses to deliver the product (s) as outlined in the Scope of Servic~:s is $30,900. This includes all consultant time, travel time and document preparation costs as itemized below. 1. Consultant Fee -Melanie Shaffer Freitas ($23,750) Data collection, interpretation and development of all sections of the updated Housing Element. Preparation of working draft, draft and final copies of the Housing Element. Liaison work with city staff, community groups and HCD staff in collecting data and developing Element. A maximurn of 30 hours of consulting time preparing revisions to the draft document. Preparation of working draft and draft documents: 160 hrs. @ $125 per hour = $20.00 Revisions to draft document/preparation of final document: 30 hrs. @ $125 per hour = $3,750 2. Document preparation Expense ($1,150) The fee quoted includes the delivery of E- working drafts, 20 draft documents and one final color document. 3. Meetings ($6,000) The fee quoted above includes a total of 12 meetings, including six public meetings, two committee meetings and four staff neetings. Assumption of four hours per meeting, including travel. 4 hours X 12 meetings = 48 hours total 48 hours @ $125 per hour = $6,000 Other Potential Costs Not Included in Fee Quafed Above: 1. Citizen Participation/Public Review and Input: The fee quoted above includes particip~~tion by the consultant in a total of 12 meetings which may include public work:~hops, steering committees, city Council, Planning Commission, etc. Any meetings in addition to the above will be billed at a time and material cost of $125 per hour 'for the consultant. Any preparation time incurred by the consultant for these additional meetings (agenda materials, research documents, etc.) will also be billed at that Hate. 2. Document Preparation: Costs for any additional copies of the document other than specified above or the use of color maps, charts, pictures, etc. in the working draft or draft document shall be billed separately. 14 Payment of the consulting Fee shall be in the following phases: • $ 5,000 Execution of Contract • $18,900 Total for monthly billing submitted during preparation of working draft • $ 4,000 Submittal of draft document • $ 3,000 Submittal of final document $30,900 TOTAL COST is EXHIBIT C Certificate of Exemption from Workers Compensation Insurance If the consultant has no employees performing work under this Agreement the Consultant shall sign Exhibit C. CONSULTANT: ' b'l~- ~i/-C~f'~ -Z~~ By: Melanie Shaffer s Title: Consultant Business License # 16