The URL can be used to link to this page

01-029 Steven Grover & Associates Architecture EngineeringP.O.# CONTRACT AMOUNT $ 180,000.00 ACCOUNT NO. 270- 9449 -7014 AGREEMENT THIS AGREEMENT, made and entered into thi s ,%day of C 2001, by and between the and CITY OF CUPERTINO, a municipal corporation of alafoonsulting firm w th offiaesoats800lHeinz Avenue, Steven Grover & Associates Architecture Engineering, Studio 11, Berkeley, CA 94710, hereinafter referred to as "CONSULTANT "; WITNESSETH: WHEREAS, CITY desires to retain traffic engineering services in conjunction with the Mary Avenue Bicycle Footbridge Feasibility Study Project; and WHEREAS, CITY desires to engage CONSULTANT to provide these services by reason of its qualifications and experience for performing such services, and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein; NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows: 1, DEFINITIONS. lying (a) The word "City" as used in this agreement shall mean and include all the territory all territory within the municipal boundaries of the City of Cupertino, California, as presently existin g , plus which may be added thereto during the term of this agreement by annexation or otherwise. (b) The term "City Manager" shall mean the duly appointed City Manager of the City of Cupertino, California, or his designated representative. (c) The term "City Attorney" shall mean the duly appointed City Attorney of the City of Cupertino, California, or his designated representative. (d) The term "City Clerk" shall mean the duly appointed City Clerk of the City of Cupertino, California, or her designated representative. (e) The term "FHWA" shall mean the Federal Highway Administration. (f) The term "State" shall mean the State of California Department of Transportation. 2. CONSULTANT CONTRACT ADMINISTRATION. t. (a) City. The City Manager shall be representative of CITMY for all purposes Manager,nand r this Ralph A. Qualls, Jr. hereby is designated as the COwTRACT AD INISTRATOR for the shall supervise the progress and execution of this agreement. (b) Consultant. CONSULTANT shall assign agreement lf orOCONSULTANTESte�en Groveraslhereby responsibility for the progress and execution of is designated as the PROJECT MANAGER require 0 Sa substitute PROJECT MANAGER fornany oreason, the subsequent to the execution of this agreement PROJECT MANAGER designee shall be subject to the prior written acceptance and approval of the CONTRACT ADMINISTRATOR. DESCRIPTION OF WORK. (a) Services to be Furnished. CONSULTANT shall provide all specified services as set forth in the following documents: (1) CITY's "Request for Proposal (RFP) for Transportation Planning and Civil Engineering Services for the Feasibility Study of Mary Avenue Bicycle Footbridge Feasibility Study Project, dated January 12, 2001, attached by reference as Exhibit A. (2) CONSULTANT's "Proposal to Provide Mary Avenue Bicycle Footbridge Feasibility Study Project, dated February 8, 2001, attached by reference as Exhibit B. (b) Laws to be Observed. CONSULTANT shall: (1) Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incident to the due ,end lawful prosecution of the services to be performed by CONSULTANT under this agreement. (2) Keep itself fully inform: d of all existing and future federal, state, and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this agreement, any materials used in CONSULTANT's performance under this agreement, or the conduct of the services under this agreement. (3) At all times, exercise due professional care to observe and comply with, and cause all of its subconsultants and employees, if any, to observe and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned above; (4) Immediately report to the CONTRACT ADMINISTRATOR in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this agreement. (c) Release to Reports and Information. Any reports, information, data, or other material given to, or prepared or assembled by CONSULTANT or its subconsultants, if any, under this agreement shall be the property of CITY and shall not be made available to any individual or organization by CONSULTANT or its subconsultants, if any, under this agreement without the prior written approval of the City Manager. CONSULTANT is hereby granted permission to use the materials prepared for this Project among CONSULTANT's promotional and reference materials. (d) Qualifications of CONSULTANT. CONSULTANT represents that it is qualified to furnish the services described under this agreement. 4. TIME OF BEGINNING AND COMPLETION. CONSULTANT shall begin work after letter of notification has been sent to the CONSULTANT from the CITY. Work will be completed by October 16, 2001. PAYMENTS. The basis of payment for the services provided by the CONSULTANT under this agreement shall be computed as cost plus fee rates. (a) The CITY shall reimburse the CONSULTANT on a time and expenses basis for actual cost plus fixed fee (including labor costs, employee benefits, overhead, profit, and other direct costs plus fixed fee) incurred by the CONSULTANT in performance of the work, in an amount not to exceed $180,000.00. Actual costs shall not exceed the estimated wage rates and other costs set forth in the CONSULTANT's cost proposal. (b) The CONSULTANT shall be reimbursed for actual travel expenses incurred in the performance of this work, including the use of private cars at the rate of 34.5 cents per mile, while traveling away from CONSULTANT's headquarters which is hereby designated 800 Heinz Avenue, Studio 11, Berkeley, CA 94710. In addition, CONSULTANT's personnel shall be reimbursed for per diem expenses at a rate not to exceed that currently authorized for State employees under State Department of Personnel administration rules. (c) Total expenditures made under -.his agreement shall not exceed the sum of $180,000.00. The CONSULTANT's cost proposal is stated in the following documents: (1) Consultant's "Cost Proposal ", dated February 8, 2001, attached as Exhibit C. RECORDS RETENTION. The CONSULTANT's records shall be retained for inspection by the State, FHWA, or their duly authorized representatives for three years after final payment to the CONSULTANT. 7. COST PRINCIPLES. The Federal Acquisition Regulations in Title 48, Code of Federal Regulations (CFR) 31 are the governing factors regarding allowable elements of cost. (a) Covenant Against Contingent Fees. The CONSULTANT warrants that lie /she has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this agreement, and that he /she has not paid or agreed to pay any company or person, other than a bona employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon or resulting from the award or formation of this agreement. For breach or violation of this warranty, the CITY shall have the right to annul this agreement without liability, or at its discretion to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. DESIGN STANDARDS. The CONSULTANT shall provide services that conform with the appropriate standards for design or other standards for work performance as stipulated as fcllows: (1) Caltrans' Highway Design Manual (2) Caltrans' Traffic Manual (3) National Transportation Communications for ITS Protocol (4) National Intelligent Transportation Systems Architecture 9. DOCUMENTS. The CONSULTANT shall document the results of the work to the satisfaction of the CITY and, if applicable, the State and FHWA. This may include preparation of progress and final reports, plans, specifications and estimates, or similar evidence of attainment of the agreement objectives. (a) Ownership of Documents. The tracings, plans, specifications, and maps prepared as instruments of professional services or obtained under the terms of the agreement be delivered to and become the property of the CITY, and that basic survey notes and sketches, charts, computations, and other data prepared or obtained under such agreement shall be made available, upon request, to the CITY without restriction or limitation on their use. The CONSULTANT shall not be responsible for CITY's modification to its instruments of professional services or for their re -use on other projects. 10. CHANGES IN WORK. All changes and /or extra work shall be performed and paid for in accordance with the following: (a) Only the City Engineer or City Council may authorize extra and /or changed work. CONSULTANT expressly recognizes that other City personnel are without authorization to either order extra and /or changed work or waive contract requirements. Failure of CONSULTANT to secure the Council's or City Engineer's prior written authorization for such extra and /or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and CONSULTANT thereafter shall be entitled to no compensation whatsoever for performance of such work. (b) If the CONSULTANT is of the opinion that any work he has been directed to perform is beyond the scope of this agreement and constitutes extra work, he shall promptly notify the CITY of the fact The CITY shall make a determination as to whether or not such work is, in fact, beyond the scope of this Agreement and constitutes extra work. In the event that the CITY determines that such work does constitute extra work, it shall provide extra compensation to the CONSULTANT on a fair and equitable basis. A supplemental agreement providing for such compensation for extra work shall be negotiated between the CITY and the CONSULTANT. Such supplemental agreement shall be executed by the CONSULTANT and be approved by the necessary CITY officials. (c) In the event CITY determines that such work does not constitute extra work, CONSULTANT shall not be paid extra compensation above that provided herein and if such determination is made by CITY staff, said determination may be appealed to the City Council as long as a written appeal is submitted to the City Manager within five (5) days after the staff's determination is received by the CONSULTANT. Said written appeal shall include a description of each and every ground upon which CONSULTANT challenges the staffs determination. H. DELAYS AND EXTENSIONS. The CITY shall consider an appropriate extension of time in case of unavoidable delays and for consideration of corresponding warranted adjustments in payment. In the event that the services called for under this agreement are not completed within the time specified above, the City Manager shall have the option to extend the time for completion. This paragraph does not preclude the recovery of damages for 4- delay by either party. Neither party shall be responsible for delays from causes beyond its reasonable control. 12. TERMINATION OR ABANDONMENT. (a) Right to Suspend or Terminate. Either party may suspend or terminate this agreement for any reason by giving thirty (30) days' written notice. Upon receipt of such notice CONSULTANT shall immediately discontinue his performance under this agreement. The City Manager shall have the authority to suspend this agreement, wholly or in part, for such period as he deems necessary due to unfavorable conditions or to the failure on the part of the CONSULTANT to perform any provision of this agreement. (b) Payment. Upon such suspension or termination, CONSULTANT shall be paid for all services actually rendered to CITY to the date of such suspension or termination; provided, however, if this agreement is suspended or terminated for fault of CONSULTANT, CITY shall be obligated to compensate CONSULTANT only for that portion of CONSULTANT services which are of benefit to CITY. (c) Return of Materials. Upon such suspension or termination, CONSULTANT shall turn over to the City Manager immediately any and all copies of si_udies, sketches, drawings, computations, and other data, whether or not completed, prepared by CONSULTANT or its subconsultants, if any, or given to CONSULTANT or its subconsultants, if any, in connection with this agreement. Such materials shall become the permanent property of CITY. CONSULTANT, however, shall not be liable for CITY's use of incomplete materials or for CITY's use of complete documents if used for other than the project contemplated by this agreement. 13. REMEDIES Upon a breach or default of any of the terms or obligations of this Agreement by CONSULTANT, the CITY shall be entitled to exercise all rights and remedies hereby reserved under this agreement or made available under applicable laws. However, in an effort to resolve any conflicts that do arise between CONSULTANT and the CITY, the CITY and CONSULTANT agree that they will first try to negotiate in good faith all disputes between them, and if the dispute cannot be resolved, they will submit to non - binding mediation prior to instituting any legal proceeding. In the event that an action is brought, the parties agree that the action shall be filed in the Santa Clara County or the United States District Court for the Northern District of California. 14. RESPONSIBILITY FOR CLAIMS ANI) LIABILITY (INDEMNIFICATION). CONSULTANT hereby agrees to indemnify and save harmless CITY, its officers, and employees of and from: (a) Any and all damages to or destruction of the property of CITY, its officers, or employees occupied or used by or in the care, custody, or control of CONSULTANT caused by any negligent act, error, or omission of CONSULTANT or any subconsultant under this agreement or of CONSULTANT's or any subconsultant's employees. (b) Any and all claims and demands which may be made against CITY, its officers, or employees by reason of any injury to or death of or damage suffered or sustained by any employee of CONSULTANT or any subconsultant under this agreement, to the extent caused by any negligent act, error or omission of CONSULTANT, excepting, however, any such claims and demands which are the result of the negligence or willful misconduct of CITY, its officers, or employees. (c) Any and all penalties imposed or damages sought on account of the violation of any law or regulation or of any term or condition of any permit by CONSULTANT, to the extent caused by any negligent act, error or omission of CONSULTANT. (d) The CONSULTANT is not responsible for the accuracy of data from any other sources or from conclusions reached as a result of utilizing information supplied by third persons. (e) The CITY agrees to provide legal defense to challenges of the adequacy and completeness of the services provided. The CONSULTANT shall assist the CITY in responding to such challenges. If it is subsequently ruled by a court of jurisdiction that errors of facts, procedures, or scope have occurred and that these errors and /or omissions were the result of the CONSULTANT's own negligent professional services, then the CONSULTANT shall be responsible for providing whatever remedies may be required to make the analysis adequate and complete. 15. GENERAL COMPLIANCE WITH LAWS AND WAGE RATES. The CONSULTANT shall comply with all Federal, State, and local laws and ordinances applicable to the work. This includes compliance with prevailing wage rates and their payment in accordance with California Labor Code, Section 1775. (a) Subconsultants, Assignment and Transfer. Under this agreement, participating Federal funds are furnished. The subcontracting, assignment or transfer of any of the work, except as otherwise provided for in the executed agreement, is prohibited. All contracts shall provide that subcontracts exceeding $25,000 in cost shall contain all required provisions of the prime contract. (1) Assignment. Both parties shall give their personal attention to the faithful performance of this agreement and shall not assign, transfer, convey, or otherwise dispose of this agreement or any right, title, or interest in or to the same or any part thereof without the prior written consent of the other party, and then only subject to such terms and conditions as the other party may require. A consent to one assignment shall not be deemed to be a consent to any subsequent assignment. Any assignment without such approval shall be void, and, at the option of the other party, shall terminate this agreement and any license or privilege granted herein. This agreement and any interest herein shall not be assignable by operation of law without the prior written consent of the other party. (2) Subconsultants; Employees. CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services ot'CONSULTANT hereunder. No subconsultant of CONSULTANT will be recognized by CITY as such; rather, all Subconsultants are deemed to be employees of CONSULTANT, and it agrees to be responsible for their performance. CONSULTANT shall give its personal attention to the fulfillment of the provisions of this agreement by all of its employees and subconsultants, if any, and shall keep the work under its control. If any employee or subconsultant of CONSULTANT fails or refuses to carry out the provisions of this agreement or appears to be incompetent or to act in a disorderly or improper manner, he shall be discharged immediately from the work under this agreement on demand of the CONTRACT ADMINISTRATOR. (b) Consultant's Endorsement on Plans, Specifications, & Estimates /Other Data. The responsible CONSULTANT /engineer shall sign all plans, specifications, estimates, and engineering data furnished by him /her and where appropriate, indicate his.1her registration number. (c) Disadvantaged Business Enterprise Considerations. CONSULTANT has given consideration to DBE firms as specified in 23 CFR 172.5(e) and has met requirements in the provisions of Title 49, Part 23, Code of Federal Regulations (49 CFR23) and the City of Cupertino's adopted DBE program. Evidence must be presented of "good faith" effort, when applicable. The provisions of Title 49, Part 23, Code of Federal Regulations (49 CFR 23) and the CITY's adopted DBE Program require that Disadvantaged Business Enterprises (DBEs) have the opportunity to participate in federally - funded, transportation projects. The agency has established a goal of 10% DBE participation in this consultant contract. In order to meet these requirements, the following criteria have been established: Participation by Caltrans' certified DBEs as a prime consultant or sub - consultants in this contract, or 2. A good faith effort by the prime consultant in trying to secure participation by DBEs prior to award of this contract. Documentation of a good faith effort is to be submitted in writing and consists of the following: a. A list of Caltrans' certified DBEs solicited. b. Description of efforts to use the services of available minority community organizations; minority contracting groups; women contractor groups; and local, State, and Federal minority business assistance centers in the recruitment and placement of DBEs including name of contact, date of contact, and information they provided. C. Identification of the portions of the work to be performed by DBEs, including type of work and dollar value. d. Documentation of good faith negotiations between subcontractors and interested DBEs, including names and do'.lar value of all bids. 16. INSPECTION. CONSULTANT shall furnish CITY with every reasonable opportunity for CITY to ascertain that the services of CONSULTANT are being performed in accordance with the requirements and intentions of this agreement. All work done and all materials furnished, if any, shall be subject to the CONTRACT ADMINISTRATOR'S inspection and approval. The inspection of such work shall not relieve CONSULTANT of any of its obligations to fulfill its agreement as prescribed. 17. INDEPENDENT JUDGMENT. Failure of CITY to agree with CONSULTANT's independent findings, conclusions, or recommendations, if the same are called for under this agreement, on the basis of difference in matters of judgment shall not be construed as a failure on the part of CONSULTANT to meet the requirements of this agreement. 18. NOTICES. All notices hereunder shall be given in writing and mailed, postage prepaid, by certified mail, addressed as follows: TO CITY: Ralph A. Qualls, Jr. Contract Administrator City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 TO CONSULTANT: Steven Grover & Associates Architecture and Engineering 800 Heinz Avenue, Studio 1 I Berkeley, CA 94710 19. INTEREST OF CONSULTANT. CONSULTANT covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. CONSULTANT further covenants that, in the performance of this agreement, no subconsultant or person having such an interest shall be employed. CONSULTANT certifies that no one who has or will have any financial interest under this agreement is an officer or employee of CITY. It is expressly agreed that, in the performance of the services hereunder, CONSULTANT shall at all times be deemed an independent contractor and not an agent or employee of CITY. 20. CERTIFICATIONS Tile CITY and CONSULTANT shall certify that they have not required, directly or indirectly, as an express or implied condition in connection with obtaining or carrying out this agreement: (a) Certification of Local Agency, attached as Exhibit D. (b) Certification of Consultant, attached as Exhibit E. 21. INSURANCE. CONSULTANT, at its sole cost and expense, shall obtain and maintain in full force and effect throughout the entire term of this agreement, the insurance coverage of at least an "A" rating as determined in accordance with the Best's Guide Rating, and class V1I in financial rating, insuring not only CONSULTANT, but also (with the exception of workers' compensation and employer's liability insurance), CITY, its officers and employees, and each of them with respect to activities and services performed by CONSULTANT for or on behalf of CITY under the provisions of this agreement. Certificates of such insurance, on the forms provided by CITY, shall be filed with CITY concurrently with the execution of this agreement attached as Exhibit F -I to F -7. With the exception of professional liability insurance, said certificates shall be subject to the approval of the City Attorney and shall contain an endorsement stating that said insurance is primary coverage, and will not be canceled or altered by the insurer except after filing with the City Clerk thirty (30) days written notice of such cancellation or alteration, and that the City of Cupertino is named as an additional insured. Current certificates of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. 22. WORKERS' COMPENSATION. CONSULTANT certifies that it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self - insurance in accordance with the provisions of that Labor Code, and it certifies that it will comply with such provisions before commencing the performance of the work of this agreement. 23. AGREEMENT BINDING. The terms, covenants, and conditions of this agreement shall apply to, and shall bind the heirs, successors, executors, administrators, assigns, and subconsultants of both parties. 24. WAIVERS. The waiver by either party of any breach or violation of any term, covenant, or condition of this agreement or any provision, ordinance, or law shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, or law of or any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this agreement or of any applicable law or ordinance. 25. COSTS AND ATTORNEY'S FEES. The prevailing party in any action brought to enf=orce the terms of this agreement or arising out of this agreement may recover its reasonable costs and attorney's fees expended in connection with such an action from the other party. 26. NONDISCRIMINATION. No discrimination shall be made in the employment of persons under this agreement because of the race, color, national origin, ancestry, religion, or sex of such person. If CONSULTANT is found in violation of the nondiscrimination provisions of the State of California Fair Employment Practices Act or similar provisions of federal law or executive order in the performance of this agreement, it shall thereby be found in material breach of this agreement. Thereupon, CITY shall have the power to cancel or suspend this agreement, in whole or in part, or to deduct from the amount payable to CONSULTANT the sum of Twenty -five Dollars ($25) for each person for each calendar day during which said person was discriminated against, as damages for said breach of contract, or both. Only a finding of the State of California Fair Employment Practices Commission or the equivalent federal agency or officer shall constitute evidence of a violation of contract under this paragraph. If CONSULTANT is found in violation of the nondiscrimination provisions of this agreement or the applicable affirmative action guidelines pertaining to this agreement, CONSULTANT shall be found in material breach of this agreement. Thereupon, CITY shall have the power to cancel or suspend this agreement, in whole or in part, or to deduct from the amount payable to CONSULTANT the sum of Two Hundred Fifty Dollars ($250) for each calendar day during which CONSULTANT is found to have been in such noncompliance as damages for said breach of contract, or both. 27. AGREEMENT CONTAINS ALL UNDERSTANDINGS. This document represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representation, or agreements, either written or oral. This document may be amended only by written instrument, signed by both CITY and CONSULTANT. All provisions of this agreement are expressly made conditions. This agreement shall be governed by the laws of the State of California. IN WITNESS WHEREOF, CITY and CONSULTANT have executed this agreement the day and year first written above. ATTEST: City Clerk Steven Grover & Associates Co t me 800 Heinz Avenue, Studio 11 Address Berkeley, CA 94710 City, State, ZIP 5101549 -9258 Social Security Number Telephone or Tax Identification Number 121 -40 -0414 10 CITY OF PERTINO Mayor LIST OF EXHIBITS Exhibit Title A City's "Request for Proposal (RFP) for Transportation Planning and Civil Engineering Services for the Feasibility Study of Mary Avenue Bicycle Footbridge Feasibility Study Project" , dated January 12, 2001. B Consultant's "Work Plan" , dated February 8, 2001. C Consultant's "Cost Proposal ", dated February 8, 2001. D Certification of Local Agency E Certification of Consultant F -1 Insurance Agreement F -2 Certificate of Insurance F -3 Endorsement of Primary Insurance F -4 Additional Insured Endorsement F -5 Comprehensive General Liability Commercial General Liability Endorsement of Aggregate Limits of Insurance per project F -6 Waiver of Subrogation Endorsement Worker's Compensation Insurance F -7 Notice of Policy Cancellation Endorsement G City of Cupertino Responsibilities (tat - - 0 ciry of CUPEkTINO January 12, 2001 UW'to A 10300 Torre Avenue Cupertino, CA 95014 -3255 (408) 777 -3354 Fax: (408) 777 -3333 Department of Public Works File No. 74,009.16 SUBJECT: REQUEST FOR PROPOSALS (RFP) FOR TRANSPORTATION PLANNING & CIVIL ENGINEERING SERVICES FOR FEASIBILITY STUDY OF THE MARY AVENUE BICYCLE FOOTBRIDGE Dear Sir or Madam: The City of Cupertino is requesting proposals frorr qualified firms to provide transportation planning and civil engineering services for the feasibility study of the Mary Avenue Bicycle Footbridge in the City of Cupertino Submittal Instructions: Interested firms must submit nine (9) copies of their proposal to: Raymond Chong, City Traffic Engineer, City of Cupertino, 10300 Torre Avenue, Cupertino, CA 95014. The, deadline for submittal is Thursday, February 8, 2001 at 2:00 p.m. Incomplete or late submittals will be rejected. Fax or e-mail is not acceptable. Postmarks are not accepted. Project Background/Description: The Mary Avenue Bicycle Footbridge Project (Project) is a proposed bicycle footbridge on Mary Avenue over Interstate Route 280 in the City of Cupertino in Santa Clara County. The Project will provide a bicycle and pedestrian connection between the cities of Cupertino and Sunnyvale in a bikeway corridor on Mary Avenue between Homestead Road and Stevens Creek Boulevard. It will link up with De Anza College on the south. The Project will include gateways, paths, bridge and landscaping. The Cupertino Bicycle and Pedestrian Advisory Committee (BPAC) proposed the Project for the Cupertino Bicycle Transportation Plan. In December 1998, City Council adopted the Cupertino Bicycle Transportation Plan. In January 2000, City Council approved the project as a candidate bicycle project for Valley Transportation Plan. Santa Clara Valley Transportation Authority ranks the Project as priority #1 for the county. It is part of the Santa Clara Cross - County Bicycle Corridor. As a major bikeway corridor, it will parallel the West Valley Freeway (State Route 85). The Project is included in the Santa Clara Valley Transportation Plan 2020 and is part of the Bicycle Expenditure Program. At its December 4, 2000 meeting, City Council authorized staff to proceed with a feasibility study. Printed on Recvcled Paper January 11, 2001 Request for Proposals: Mary Avenue Bicycle Footbridge Feasibility Study Page 2 of 8 The major stakeholder is the City of Cupertino, which is the property owner of the right of way. Other stakeholders are California Department of Transportation, City of Sunnyvale, Homestead High School, and Santa Clara Valley Transportation Authority. The Santa Clara Valley Transportation Authority will fund $2,960,000 of the total program estimate of $3,700,000 to develop the Project under the Santa Clara County Bicycle Expenditure Program. The State of California will add another $500,000. The balance of $240,000 is from the City of Cupertino and potentially, the City of Sunnyvale. The BPAC will oversee the Feasibility Study. Their monthly meetings are usually held on the third Thursday evening. The Feasibility Study will study the feasibility of developing the bicycle footbridge. It will identify and address major concerns, define a conceptual design, and develop a preferred alternative. Funding/Budget: The Feasibility Study is funded by the Santa Clara County Bicycle Expenditure Program. This includes all administration, transportation planning, and traffic engineering to perform the Feasibility Study. The total project budget is $190,000. Information available from the City: The following information is attached to this RFP: • Map Other information that will be made available to the selected consultant include the following: Traffic data • Traffic collisions data • Site photographs • Aerial photographs • Improvement plans • General Plan • Land use map • City Council minutes • BPAC minutes • Public comments General Scope of Work: The City generally de fines scope of work for the Project as shown below. The consultant may propose additional work in their proposal. The work should clearly define the need and purpose of the Project and evaluate alternative solutions (bridge, tunnel, etc.) to avoid or reduce environmental impacts. It should clearly define the design concept for a bridge and path of the preferred alternative with a cost estimate and schedule. The Feasibility Study should be prepared under direction of a registered professional engineer by the State of California. January 11, 2001 Request for Proposals: Mary Avenue Bicycle Footbridge Feasibility Study Page 3 of 8 Task 1 — PROJECT MANAGEMENT: This task shall include all the necessary activities for the consultant to manage the Project. It includes coordination with subconsultants, utility companies, other agencies, and the City. Specific tasks include the following: • Prepare and update project contacts list • Prepare and update project schedule • Prepare monthly progress reports - including work accomplished during the past month, work scheduled for the upcoming month., any outstanding issues that may affect schedule and/or budget, and status of budget • Prepare meeting agendas, meeting minutes, including action items • Attend kick -off and monthly progress meetings with the BPAC. The work products are project contacts list, project schedule, monthly progress reports, meeting agendas, and meeting minutes. Task 2 — INVENTORY: This task shall be an inventory of resources, include data collection and resources mapping: • property ownership — public lands, private lands, utility easements, street right of way • land uses - types • natural resources — unique landforms an d features • geotechnical — materials • utilities — lines and structures • historical & cultural resources — historic landmarks, points of interest, and interpretative & educational opportunities • major developments - neighborhoods, employment centers • recreation - trails, greenways, parks and open spaces • environmental features - geography, topography, water, soil type, climate, vegetation, geology, natural features, wildlife, flora • transportation and socioeconomic data -- travel patterns, biking and walking data, existing and projected traffic, bikeways, trails, greenways, employment centers, activity centers • safety conditions — criminal incidents, traffic collisions The work product is a working paper with resource maps and data. Task 3 — ANALYSIS OF BENEFITS, NEEDS, OPPORTUNITIES AND CHALLENGES:. This task shall include analysis of benefits and needs of the Project. It should discuss recreational and commuting opportunities and trip reduction. It should address technical issues including bicycle footbridge uses, crossings, barriers, setbacks, management, liability, access, landscaping, and permits. It should address community issues including noise, privacy, crime, littering, maintenance, property values, and security. Each issue should be analyzed for the positive and negative aspects. January 11, 2001 Request for Proposals: Mary Avenue Bicycle Footbridge Feasibility Study Page 4 of S A preliminary environmental assessment is required. The BPAC will hold a public hearing to receive public input on concerns related to the Project. The consultant will coordinate the public hearing format and facilitate it. The work products are a working paper on benefits, needs, opportunities and challenges, an executive summary of public input at the public hearing of the BPAC meeting, and a preliminary environmental assessment. Task 4 — DEVELOPMENT OF CONCEPTUAL DESIGN: This task shall be development of the conceptual design of the bridge and path after the inventory and analysis of resources and issues. A range of conceptual bridge and path alignment alternatives should be identified with an evaluation of opportunities and challenges with typical cross sections. The development should cover geometric design (including horizontal & vertical clearances), structural options, and landscaping requirements. The consultant will develop landscaping concepts for the paths along the neighborhoods and with Homestead High School. It should define the design criteria and standards for the bridge and path. For the bridge, it should include specifications for live loads, seismic design system, design methods, Caltrans requirements & conditions, and geotechnical investigation. Basic design features include: path width, bridge width, cross slope, grades, stopping sign distances, horizontal & vertical alignment, horizontal & vertical clearances, and bridge structure. The preferred alternative should cause the least environmental damage and serve the essential transportation need. The BPAC shall recommend a preferred alternative based on the available information. The work product is a working paper on the conceptual design with a discussion on the preferred alternative for a conceptual bridge and path with landscaping and renderings of the preferred alternative. Task 5 — DEVELOPMENT OF UNIFORM STANDARDS This task will develop uniform standards for the Trail that will address operation & maintenance, access, crossings, signage, and amenites. It should consider unique opportunities and identify users of the Trail. The Trail should be developed in accordance with Santa Clara Valley Transportation Authority's "Bicycle Technical Guidelines," and Caltrans' "Highway Design Manual." The work product is a working paper on uniform. standards. Task 6 — IMPLEMENTATION This task should define actions to implement the bridge and path over a period of time Svith a schedule of milestones to implement the Project. 'It should include preliminary cost estimate of costs with a funding scenario (e.g. Transportation Enhancement Activities Program, general obligation bonds). It shall recommend the roles and responsibilities of the local agencies on operation and maintenance and discuss constraints. January 11, 2001 Request for Proposals: Mary Avenue Bicycle Footbridge Feasibility Study Page 5 of 8 The work product is a working paper on implementation with a schedule of milestones. Task 7 - REPORT The task is to prepare a draft report for review and comment by the BPAC and a final report for acceptance by the City Council. Its chapters shall include: executive summary, introduction, background, inventory, benefits and needs, conceptual design, uniform standards, implementation, and conclusions & recommendations. Working papers should be part of the appendices. The report shall present a preferred alternative and clearly address all issues for the Project. The consultant shall present the report with staff to the City Councils of Cupertino and Sunnyvale. \T ucts are t dministra ' e draft repo raft report nal repo th app di S. GENERAL REQ MENTS Insurance and Indemnification Requirements: During the course of work, the following insurance and indemnification requirements with the City as additional insured will be in force. General minimum requirements are as follows: • Workers compensation insurance to cover its employees ($1.0 million for each occurrence). • Commercial general liability insurance including personal injury and property damage insurance ($1.0 million for each occurrence and $2.0 million in aggregate). • Automobile liability insurance ($1.0 million for each occurrence). • Professional liability (errors and omissions) insurance ($1.0 million for each occurrence). • Indemnification and hold harmless provisions related to the consultant's negligent acts, errors or omissions. Consultant shall use the City's insurance forms with the consultant agreement. Sample ones are attached for your review. Consultant Agreement Requirements: A sample consultant agreement outline is for your review. Business License Requirements: The consult,-mt and their subconsultants must hold or obtain business licenses in the City for any work within City limits. PROPOSAL REQUIREMENTS Technical Proposal Content: Technical proposal must include the following information: Introduction: Introduce the technical proposal, including a statement of the proposer's understanding and approach to the project. Give the name of the firm submitting the technical proposal, its mailing address, telephone and fax number and the name of the contact person. Identify all proposed subconsultants. January 11, 2001 Request for Proposals: Mary Avenue Bicycle Footbridge Feasibility Study Page 6 of 8 2. Qualifications: The following information shall be submitted for the prime consultant and all proposed subconsultants to demonstrate the firm's unique qualifications to perform the work: Brief company resume Resumes of key personnel to be assigned to this project List of similar projects (not more than 5) which best illustrate current qualifications to perform this project 3. Work Plan: The work plan of tasks, work products and meetings shall be consistent with the Scope of Work and include the following; elements: Name of Project Manager Organization chart showing the proposed relationships between all key personnel and support assigned to the project Description of proposed responsibilities of each person on the organization chart • Description of the approach and methodology to provide traffic engineering services Estimate of work hours by staff for each task Consultant shall specify their exact details for their proposed of work based on the general guidelines provided in this RFP as well as any additional tasks deemed necessary. 4. Project Schedule: The technical proposal shall present a comprehensive project schedule of tasks to reflect the time frame required to complete each milestone listed in the Scope of Work. It shall include a completion date for each milestone and identify milestones that are interdependent. Technical proposal should address how this schedule will be met. The anticipated schedule of activities related to this project is as follows: Milestone Date Proposals Due February 8, 2001 Interviews February 22 2001 Consultant Selection February 22, 2001 Final Scope /Cost March 7, 2001 Council Award of Feasibility Study Contract March 19, 2001 Execute Consultant Agreement/Notice to Proceed April 16, 2001 Feasibility Study Complete September 7, 2001 City Council Accepts Feasibility Study September 17, 2001 5. References: Consultant shall provide client references for similar types of projects performed by the firm and their designated project manager within the past three years. 6. Statement: The technical proposal shall include a statement regarding the consultant's acceptance of the City's requirements for insurance and indemnification's, consultant agreements and business license that are presented herein. A principal, officer or owner of the firm with authority to bind the consultant, shall sign this statement. January 11, 2001 Request for Proposals: Mary Avenue Bicycle Footbridge Feasibility Study Page 7 of 8 Cost Proposal: The cost proposal shall cover all transportation planning and all civil engineering services for the Feasibility Study. A sample one is attached for your review. The basis of payment shall be actual cost plus a fixed fee with a stated maximum contract limit. Consultant shall submit the cost proposal sealed in separate envelope and plainly endorsed "COST PROPOSAL ". It shall consist of the following items: • A one page summary that lists the key iteirns of cost with the total not to exceed the cost of the work • Work breakdown by task • Identification of any unclear contract requirement and suitable resolution for it. CONSULTANT SELECTION Consultant Selection Process: The technical proposals will be evaluated and ranked by a Consultant Selection Committee (CSC). The CSC may reject any technical proposal if it is non- responsive, conditional, and incomplete or contains irregularities. The CSC may waive any immaterial deviation in a technical proposal. Waiver of an immaterial deviation shall in no way modify the Request for Proposals documents nor affect recommendation for award of the contract. The criteria for selection of the consultant shall include: • Understanding of work • Experience with similar kinds of work • Quality of staff • Capability of developing innovative or advanced techniques • Knowledge of Local, State and Federal procedures • Financial responsibility • References The CSC will shortlist and interview no more thin three firms. The consultant will be allowed to make a formal presentation (15 minutes maximum) that isfollowed by questions from the CSC. The CSC will evaluate the technical proposals and interviews and rank the consultants based on the above criteria. The City will negotiate a consultant agreement with the top - ranked consultant. If an agreement on cost cannot be reached with the first choice, then the City will open negotiations with the next highest ranked candidate. January 11, 2001 Request for Proposals: Mary Avenue Bicycle Footbridge Feasibility Study Page 8 of 8 For any questions please call Raymond Chong, City Traffic Engineer, at 408/777 -3240. Sincerely, Ralph A. Qualls, Jr. Director of Public Works Raymond D. Chong, P. City Traffic Engineer Attachments: Map Insurance Forms Sample Consultant Agreement Outline Sample Cost Proposal kh I b4 0 Work Plan The team members assigned to each work element or task are designated in the matrices using the following abbreviations: SGA Steven Grover & Associates B &T Buckland & Taylor Ltd. LA Lutsko Associates DA Donaldson Associates CCS CCS Planning and Engineering WLA William Lettis & Associates, Inc. FP Fehr and Peers Associates, Inc. Task 1. Project Management Project management will be handled by Steven Grover & Associates. SGA will be responsible for preparation of a project contaci:s list as well as updating the project schedule. SGA will prepare monthly progress reports and, in consultation with staff and the BPAC, schedule all public meetings. SGA will prepare meeting agendas, action items, and minutes for all project meetings, and will attend BPAC meetings. Task 2. Inventory — Analysis and Design Resources The inventory phase of the work consists of data collection and compilation of analysis resources prepared by various members of the team. Prompt and highly cooperative teamwork is critical during this phase of the project because delays in obtaining information necessary for analysis and design generally mean a delay in the entire process. This phase concludes with maps showing all relevant information and data summarizing relevant statistics. Task & Firm Objective Procedure Results Responsible 1. Kick -off Review the work Project Manager meets with A Work Plan and public Meeting. (SGA program and schedule City of Cupertino staff and process strategy & City staff) for all phases of the BPAC representatives to understood by the design work. review work plan, schedule, team and the City of and project goals and public Cupertino. process strategy. 2. Base Map(s) Documentation of site Obtain, review, and compile Materials organized into (SGA, CCS) geometry and its all available mapping and paper and electronic files context, including data in the project area from with labeling and scaled aerial photos City and agencies. legends. Translation as layered with Compile or prepare base possible into common topographic, utilities, topographical map of the electronic format. ownership, rights -of- area. Identification of way, easements, and as- Obtain aerial photos, perform information "holes" and built information. any necessary aerial or field inaccuracies or survey activities, obtain City contradictions GIS data in AutoCad format, freeway r/w map, parcel maps, and utility maps. 3. Utilities Clear understanding of I Identify all utility structures Written report with Constraints utilities- related design and easements in project maps, costs, and contact (CCS) constraints. area. Contact utilities and information in hard copy easement owners to obtain and electronic form. up -to -date planning and as- built information. Develop cost and feasibility assessments for relocating utilities and clear definition of clearance and constriction- related constraints. 4. Geotechnical Identify engineering Obtain information about Understanding of design Conditions properties of subsurface projects recently completed and construction- related (WLA) materials, specifically in vicinity. Contact constraints related to in relation to the geotechnical engineers who subsurface conditions alternative bridge have worked on projects in presented in written alignments and pathway vicinity. report with maps and routes. Perform field and Laboratory source information. work if deemed necessary. 5. Design Identify code - related Contact Caltrans, City Delineation in written Criteria. (SGA constraints, loading and Building Department, review form of code and with assistance geometric criteria, code and guideline materials guideline - related design from B &T) bikeway design on hard such as Caltrans goals and constraints guidelines in effect, etc. HighN ay Design Manual, specifically relevant to VTA Bicycle Technical this project. Guide ines. 6. Land uses Identify land uses in Review planning documents Map of nearby land uses (DA, SGA) project area. provided by City. with annotation relevant to proj ject. 7. Natural Identify unique Review photo documentation Written documentation resources (DA, landforms and features. provided by SGA, review of natural resources with SGA) documents provided by City. accompanying photos as appropriate. 8. Historical & Understanding of Review documents provided Report identifying cultural important cultural by City, supplement with historical & cultural resources (DA, resources in vicinity. telephone research if resources in vicinity in SGA) necessary. electronic and hard copy form. 9. Recreational Identification of trails, Review documents provided Map indicating Resources greenways, parks, and by City, supplement with recreational facilities, (DA, SGA) open space linked to telephone research if annotated as relevant for project site. necessary. ro'ect. 10. Environmental Identify sensitive Review documents provided Map showing natural features (DA) environmental by City, supplement with features of project area. resources at the site. telephone research if Clear understanding of necessary. Obtain design and construction - environmental documents for related constraints relevant nearby projects, related to the attend public process environmental conditions meetings. 11. Traffic Understanding of Review data provided by Graphic summary of Planning. existing and planned City, Altrans, Caltrans, and existing and projected (F &P) bicycle, pedestrian, and other sources as appropriate; bicycle, pedestrian, and vehicular traffic routes, compile and present vehicular traffic routes, destinations and graphically. Use projection destinations, volumes, Task 3. Pre - design Analysis In this phase we will analyze and compile project design constraints, goals, challenges, and opportunities. We will also identify benefits and negative consequences that may be expected from the project. Task & Firm volumes in vicinity. and modeling techniques and mode splits and trip Responsible Understanding of developed for this purpose. reductions with numeric 16. 3D Base potential changes to ConstrL ct contour models of data and sources in hard Modeling auto and bicycle traffic site features using model copy and electronic (SGA) if project is shop and FormZ software. form. implemented. development. 12. Existing Crime Understanding of Obtain from City and analyze Memo summarizing and Safety existing safety and crime statistics, and traffic safety conditions in conditions crime conditions and collision data. project vicinity. (SGA) opportunities for constraints and improvement. opportunities as well as 13. Physical Graphic summary of Field observations and site Photos and notes keyed Design physical design photos; map and aerial photo to vicinity map or aerial Context (SGA) constraints and study, and translation to photos. Graphic 18. Construction opportunities. graphic, form of information diagrams overlayed on Feasibility construction- related provided by DA. context map showing key features, axes, visual corridors, massing features, environmental features, land uses, traffic patterns, etc. 14. Precedents Valuable and relevant Review SGA files, print Photo montage or (SGA) insights from existing photos of relevant computer file with similar facilities. precedents, visit and annotation. docum:nt additional facilities if appropriate. 15. Inventory Summary of type and Compile all materials into Brief report to be Report (SGA) contents of all materials single file system, create list reviewed by City staff. collected. of contents, and brief descriptions of findings. Task 3. Pre - design Analysis In this phase we will analyze and compile project design constraints, goals, challenges, and opportunities. We will also identify benefits and negative consequences that may be expected from the project. Task & Firm Objective Procedure Results Responsible 16. 3D Base Physical and computer ConstrL ct contour models of Physical and computer Modeling base models suitable for site features using model base models suitable for (SGA) design and presentation shop and FormZ software. design and presentation development, development. 17. Geometric Clear, concise graphic Create drawings using Scale plan and sectional Analysis compilation of materials obtained in the drawings with overlays (SGA) geometric constraints inventoy phase describing geometric and opportunities for constraints and possible bridge opportunities as well as alignments and trail geometric envelopes for routes. key physical elements of proposed development. 18. Construction Analysis of Analyze structural Identification of feasible Feasibility construction- related engineering and construction structure types and Analysis constraints and design parameters such as construction techniques. (B &T, CCS, opportunities as they drainage, geotechnical, SGA) relate to possible bridge power lines, types of structures and pathway constriction which should be routes. considered, shoring /soil stability, traffic diversion, etc. Meet with Caltrans officia -s if appropriat e. 19. Compile Pre- Materials adequate to Prepare Powerpoint 2D and 3D presentation Design allow members of the presentation, finalize base materials. Presentation community to see the model., prepare and print Materials constraints and boards if and as appropriate. (SGA) potential opportunities of the site and its context in a concise and synthesized way, and to provide a framework for community comment and contribution.. 20. Public Preliminary Consult with City staff to Telephone notes, and Outreach understanding of obtain listory, contact summary of findings. (SGA) stakeholder identities information for groups and and thoughts; a public individuals, and information well - informed that a on areas of sensitivity or study is underway and inappropriate contacts. that public meetings Telephone or email people as have been scheduled. appropriate to inform them of meeting and hear if they have any preliminary thoughts about the project. 2 1. Conduct first Build trust and rapport Discuss the project schedule, Understanding of areas public meeting with public. steps, target dates, and of community consensus (SGA, DA) Communicate technical ultimate goals. and disagreement; and other design issues. Present all materials clarification of issues, Understand community developed, including clear goals, constraints, and concerns, history, ideas. report of physical constraints opportunities. Written Begin to establish and buildable envelope. summary of public input. criteria and project Facilitate interactive meeting goals. The meeting process to identify goals would be to overlooked constraints and prioritize trail opportunities. Identify alignment, geometrics, community priorities for trail design options specific design features such (such as ramp width as width, ramp slope, and slope), intersection landma -k nature etc. Listen, design, and to discuss take noses, and compile safety issues. results. Introduce a matrix to compar-- various alternatives and track decision progress. 22. Working Paper Concise communication Compil-- graphics, meeting Electronic report (pdf on Benefits, of all learned in pre- notes and other materials into format) for staff and Needs, design phase. report. Edit and refine. BPAC review. Opportunities and Challenges (SGA) Task 4a. Conceptual Design Studies Task & Firm Objective Procedure Results Responsible 23. Develop Identify a wide range of Meet with team members, Sketches and notes Conceptual possible alternative review materials obtained in adequate for presentation Design solutions. pre - design phase, brainstorm. in working meetings. Options (SGA, preferred bridge design brainstorm, research and B &T, LA) solution based on input model refinements. 24. Internal Qualitative and Develop preliminary cost Analyses matrix of Assessment quantitative comparison estimates, comparison options explored. (SGA, B &T, of options matrix, and lists of pros and Comparison matrix. LA) quantitative assessment cons for viable options 25. Prepare Preliminary yet clear Prepare Powerpoint Presentation materials preliminary 2D and 3D presentation, 3D models, suitable for discussion presentation representations of sketches, as appropriate. with BPAC. materials. possible solutions. Text Identify potential Work program and (SGA) and diagrammatic environmental issues, schedule of milestones Assessment representations of develop recommendations for mapping out local (DA) concepts, comparison appropriate environmental environmental review of relative trade -offs. documents and studies. under CEQA (tentatively 26. Review Solidify priorities Presen: conceptual options Sense of which concepts options with established for pathway for the bridge crossing and are to be pursued or BPAC (SGA) design. Set priorities for pathway routing using abandoned. the bridge structure. No graphics and models. detailed design Discussions at conceptual decisions to be made design level only. Task 4b. Conceptual Design Refinement Task & Firm Objective Procedure Results Responsible 27. Refine Refine options for Meet with team members, Sketches and notes preferred trail architectural detailing review results obtained in adequate for presentation and bridge and treatment of Conceptual Design Phase, in working meetings design solution preferred bridge design brainstorm, research and (B &T, SGA, solution based on input model refinements. LA) from second public meeting. 28. Assess refined Qualitative and Refine cost estimates and Comparison matrix. design option quantitative assessment comparison matrix. (SGA, assisted and description of by B &T, CCS, selected design LA 29. Preliminary Develop work plan for Identify potential Work program and Environmental CEQA NEPA environmental issues, schedule of milestones Assessment compliance. develop recommendations for mapping out local (DA) appropriate environmental environmental review documents and studies. under CEQA (tentatively initial study mitigated neg dec) and Calrans /FHWA process Task 5. Development of Uniform Standards Task & Firm Responsible Objective Procedure (tentatively preliminary 33. Uniform Uniform standards for Compile guideline materials environmental study with Standards operation and developed during inventory 3 -4 special studies (SGA) maintenance, access, phase, refine as appropriate supporting FHWA Cat (SGA, with crossings, signage, and for specific conceptual design Ex.) 30. Prepare Clear 2D and 3D Physical and computer Presentation materials presentation representations of modeling techniques, suitable for group materials (LA, possible solutions. Text graphics and photographic presentations. SGA) and diagrammatic simula ion as appropriate. 35. Cost Estimates representations of Quantity take -offs, compile Budgetary cost estimates (SGA, with possible options, cost information provided by for selected conceptual assistance from comparison of relative team. design. DA, B &T, trade -offs. 31. Conduct final Community consensus Present clear renditions of BPAC recommendation public on whether and how to design options explored to City Council. meeting /presen pursue project. including pros and cons of tation (B &T, each. SGA) 32. Conceptual Design alternatives Refine designs, rework Final Conceptual Design Design Report refined per public and drawings, 3D model(s), cost Report to the City of (B &T, SGA) staff input estimates, and text analyses Cupertino. Option of posting report on a website can be discussed Task 5. Development of Uniform Standards Task & Firm Responsible Objective Procedure Results 33. Uniform Uniform standards for Compile guideline materials Working paper on Standards operation and developed during inventory uniform standards. (SGA) maintenance, access, phase, refine as appropriate Schedule of project (SGA, with crossings, signage, and for specific conceptual design milestones. assistance from amenities. selected by community. Task 6. Implementation Study Task & Firm Responsible Objective Procedure Results 34. Process and Understanding of Obtain information from Summary of process and Agency necessary agency team members, contact agency involvement. Involvement. involvement, Caltrans Local Assistance, Schedule of project (SGA, with administrative, permit, City, and other agencies to milestones. assistance from regulatory and funding- confinr.; compile DA, B &T, related procedures and information. CCS) milestones needed for project realization. 35. Cost Estimates Preliminary cost Quantity take -offs, compile Budgetary cost estimates (SGA, with estimates for conceptual cost information provided by for selected conceptual assistance from design. team. design. DA, B &T, CCS) Task 7. Final report and Presentation Task & Firm Responsible Objective Procedure Results 36. Final Report Compile Working Papers Final document and and produced during above tasks presentations to City Presentation into chapters of the final Councils. (SGA) report. Add executive summary and conclusion. V■ 4N O O O D1 O fY 42 D N 7 C tD I]7 Q K tD O O 7 CL to CD N Cr Cn c C1 n C tD O n D Mary Avenue Bicycle Footbridge Feasibility Study Schedule Task Name Planned Star Duration in Days Planned 1001 Finish �., April ,May June July August September October Task 2: Inventory 411&01 30 t / t -- Kick-off Meeting _ 4116/01 4/16101 Base Maps 4116/01 jQ 516/01 Utilities Constraints 4/16101 ag 5116iol Geotechnical Conditions 4/16101 2Q 5116101 Design Criteria 4/30i0l 5110101 Environmental, Cultural, Safety etc. 4/16101 20 - 5116/01 Traffic Planning 4/16101 20 slisiol Precedents 1 411 / ¢Q jQ 516101 Physical Context Summary - I7 I 1 ?1 5/31/01 Submit Inventory Report 5/31101 0 1 /01 . STEVEN GROVE R Task 3: Pre - Design Analysis 5&M 45 6120101 10 A S S O C I A T E S A R C H I T E C T U 1k E 30 Base Modeling 1 101 45 6120101 E N G I N E E R I N G Geometric Analysis 516101 Td 5t20101 nEi N L A .Er:uE Construction Feasibility Analysis 5120101 14 613/01 U o Compile Pre - Design Presentation 615101 Public Meeting 15101 0 6/5101 O Submit Pre - Design Report 6 1&01 0 611101 ♦. Task 4a: Conceptual Design Studies 5/6/01 80 7125/01 - -° - Develop Conceptual Design Options 516101 55 6/30/01 RNy Studies 6 Internal Assessment 6130101 10 7110101 Prepare Presentation Materials 6130101 20 7/20/01 Review with BPAC /Cupertino Stag 7120/01 0 7/20101 . Public Meeting if desired by -BPAC 7/25/01 0 7125101 O Task 4b: Conceptual Design Refinement 7/25/01 57 9120101 Refine Preferred Solutions 7125101 ZQ ! /14 01 Internal Assessment 8/15/01 1 0101 M Preliminary Environmental Assessment ! 7/25/01 21 8/15/01 Prepare Presentation Materials 8114/01 9113/01 Public Meeting 9/15/01 0 /IQ_ O Submit Working Paper on Conceptual Design 9120/01 0 9/20,01 Task 5: Development of Uniform Standard 7125/01 28 8122101 Compile Uniform Standards 811101 71 : 8/22101 Task 6: Implementation Study 7/25101 �_o 8/24101 Prepare Final Cost Estimates 7125101 21 &15101 Research Process and Milestones _ 7125101 14 8 18/01 Submit Implementation Study Report 8125101 0 8/25/01 Task 7: Final Report & Presentation 9 /2(1/01 26 10116/01 Prepare Final Report 9/20101 14 10/4/01 - Review by BPAC 1014101 7 10/11/01 Presentations to City Councils 10/16/01 0 10116/01 O Submit Final Report 10/16/01 0 10116/01 Mary Avenue Bicycle Footbridge Feasability Study Steven Grovel & Associates Buckland & Tayloi Lutsko Associates Donaldson Associates CCS William Lettis & Associates Fehr & Peers Associates Sokale Associates TOTALS: Task 2 Task 3 Task 4 Task 5 Inventory Pre - Design Conceptual Uniform Prepared for the City of Cupertino Steven Grover & Associates 3/14/01 Task 6 Task 7 Final Implementation Report Descri tion Rate Hrs Total Hrs Total HrsJ Total Hrs Total Hrs' Total Hrs Total TOTAL Project Manager Assist. PM $100 $75 60 40 6.000 3,000 70 70 7,000 5.250 200 60 20,000 4.500 30 20 3,000 1.500 30 30 3.000 2,250 50 25 5.000 1,875 44,000 18,375 Tech Assistant S45 40 1,800 200 9,000 140 6.300 40 1,800 40 1,800 70 3.150 23.850 Direct Expenses 400 600 200 50 49 120 1.419 Principal $135 4 540 2 270 12 1.620 0 0 4 540 2.970 Senior Engineer $100 26 2.600 20 2,000 118 11,800 0 46 4,600 30 3,000 24.000 Int. Engineer $80 0 0 0 0 0 0 0 Jr. Engineer $60 0 0 0 20 1,200 0 30 1,800 0 3.000 Drafter $60 0 0 0 0 0 0 0 0 0 Direct Espenses 0 Principal 5160 0 0 50 8,000 0 0 0 8,000 Associate $90 0 0 130 11,700 0 0 0 11.700 Direct Espenses Principal $100 50 5.000 10 1.000 30 3,000 0 4 400 6 600 10,000 Direct Espenses 0 Sr. Project Manaoe 5165 8 1 32n A 1 eon a oon Project Engineer $105 32 3,360 8 840 6 630 0 4 420 0 5.250 Associate Enginee Senior Tech Clerical $90 $85 $52 30 32 6 2,700 2.720 312 0 0 0 1 0 0 52 0 0 0 0 0 0 0 0 0 2,700 2,720 364 Direct Espenses 0 Project Engineer $138 12 1,656 0 0 0 0 0 1,656 Associate Enginee $70 35 2,450 0 0 0 0 0 2.450 Direct Espenses 0 Principal Sr. Engineer /Plann Support $135 $80 $70 8 26 4 1.080 2,080 280 0 0 0 0 3 405 0 0 0 0 0 1,485 2.080 280 Direct Espenses 100 0 Principal $120 0 1 120 3 360 0 1 2 240 1 120 840 air y.tr,<na soa a21,4llu 776 $70,352 93 $6,755 190 $15,219 186 $14,405 PROFESSIONAL SERVICES TOTAL $171,429 FEE (5%) $8,571 PROJECT TOTAL, NOT TO EXCEED $180,000 x s n EXHIBIT D CERTIFICATION OF LOCAL AGENCY I HEREBY CERTIFY that I am the Director of Public Works of the City of Cupertino, and that the consulting firm of SGA & Associates, or its representative has not been required (except as herein expressly stated), directly or indirectly, as an express or implied condition in connection with obtaining or carrying out this agreement to: (a) employ, retain, agree to employ or retain, any firm or person; or (b) pay or agree to pay, to any firm, person or organization, any fee, contribution, donation, or consideration of any kind. I acknowledge that this Certificate is to be made available to the California Department of Transportation (Caltrans) in connection with this agreement involving participation of Federal- Z, Aid Highway funds, and is subject to applicable State and Federal laws, both criminal and civil. S#7.0/ *M04 "4W 41 (Date) r r (Signature) EXHIBIT E CERTIFICATION OF CONSULTANT I HEREBY CERTIFY that I am the Principal and duly authorized representative of the firm of Steven Grover & Associates, whose address 800 Heinz Avenue, Studio 11, Berkeley, CA 94710, and that, except as hereby expressly stated, neither I nor the above firm that I represent have: (a) employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above consultant) to solicit or secure this agreement; nor (b) agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out the agreement; nor (c) paid, or agreed to pay, to any firm, organization, or person (other than a bona fide employee working solely for me or the above consultant) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this agreement. I acknowledge that this Certificate is to be made available to the California Department of Transportation (Caltrans) in connection with this agreement involving participation of Federal -Aid Highway funds, and is subject to applicable State and Federal laws, both criminal and civil. (Date) (Signature) CITY Of CUPEk1iTINO INSURANCE AGREEMENT A. Consultant is aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for worker's compensation or undertake self- insurance in accordance with the provisions of that Code, and will comply with such provisions before commencing the performance of the work of this Contract. B. Consultant and all subconsultants will carry worker's compensation insurance for the protection of its employees during the progress of the work. The insurer shall waive its rights of subrogation against the City, the City's officers and employees and shall issue an endorsement to the policy evidencing same. C. Consultant shall carry at all times, on all operations hereunder, commercial or comprehensive general liability insurance and automobile liability insurance. All insurance coverage shall be in amounts required by the City and shall be evidenced by the issuance of a certificate in a form prescribed by the City and shall be underwritten by insurance companies satisfactory to the City for all operations, sub - contract work, contractual obligations, product or completed operations, all owned vehicles and non -owned vehicles. Said insurance coverage obtained by the Consultant, excepting worker's compensation coverage, shall name the City, its engineer, and each of its directors, officers a:rid employees, as determined by the City, as additional insureds on said policies. Insurers must be licensed to do business in the State of California. The Insurers must also have an "A" policyholder's rating and a financial rating of at least Class VII in accordance with the current Best's Guide Rating. D. Before Consultant performs any work, Consultant shall furnish certificates of insurance evidencing the foregoing insurance coverages and such certificates shall provide the name and policy number of each carrier and policy and that the insurance is in force and will not be canceled or modified without thirty (30) days written notice to the City. Consultant shall maintain all of the foregoing insurance coverages in force until the work under this Contract is fully completed. The requirement for carrying the foregoing insurance shall not derogate from the provisions for indemnification of the City by Consultant under this Contract and for the duration of the warranty period. Notwithstanding nor diminishing the obligations of Consultant with respect to the foregoing, Consultant shall maintain in full force and effect during the life of this Contract, the following insurance in amounts not less than the amounts specified and issued by a company admitted in California and having a Best's Guide Rating of A, Class VII or better. Worker's Compensation Liability In accordance with the Worker's Compensation Act of the State of California - $1,000,000 per occurrence. Insurance Agreement Page 1 of 2 Public Liability - either commercial general liability or comprehensive general liability; including provisions for contractual liability, personal injury, independent contractors and property damage coverages. Automobile Liability - comprehensive covering owned, non -owned and hired automobiles. Consultants only: Errors and Omissions liability. `5TEye /y GR.d yz-=/Z :qt ASSoc i.47gS (Consultant's Name) By: Combined single limit of $1.0 million per occurrence; $2.0 million in the aggregate. Combined single limit of $1.0 million per occurrence. $500,000 per occurrence and in the aggregate. Dated: A'ftl L- 23 20 0/ Insurance Agreement Page 2 of 2 04/10/`1001 18: 48' 00011000000 Fla PAGE 05 STEVEN GROVER & A S S O C I A T E S A R C H I T E C T U K E E N G I N E E R I N G BERKELEY, CA March 15, 2001 Mr. Ray Chong Traffic Engineer City of Cupertino 10300 Torre Ave. Cupertino, CA 95014 -3255 Subject: Statement of relationship between owner and subconsultants This is to verify that I am the owner and sole proprietor of my business, Steven Grover & Associates. The firm has no employees beyond myself, All subconsultants working on the Mary Avenue Bicycle Footbridge Feasibility Study will be working for my firm on a contract basis, y� even Grover Owner and Sole Proprietor, Steven Grover & Associates 800 HEINZ AVE 'If1_j!)tC) BERKELEY CA 9,1710 TEL. S10 599.' +2S£3 FAX SI0 5,19 .91 S7 SGAktSTEVENGRoVFR.COM 04/1J..- 2001 18:118 E100000E1000 000 PAGE Erg Fr' 7r, r' 81 i = _ 4t. 9.t.r Form @10 527 Ei tt ti F' . 02 CERTIicICATE OF INSURANCE; ThiE c roes that [] STATE FARM FIRE AND CASUALTY COMPANY, Bloomington, Illinois ® STATE FARM GENERAL INSURANCE COMPANY, Bloomington, Illinois ❑ STATE FARM FIRE AND CASUALTY COMPANY, Scarborough, Ontario �] STATE FARM FLORIDA INSURANCE COPAPANY, Winter Haven, Florida ❑ STATE FARM LLOYDS, Dallas, Texas Insures the following policyholder for the coverages indicated below: ;Narrte of policyholder Steven Grover DBA. Stever Grover, s Associates i Address of policyholder 800 Heinz Ave Ste 11 Berkeley CA. 94710• -2746 ~ Location of operations - De$cription of operations A.rchitecc The policies listed below have been issued to the policyholder for the policy periods shown. The Insurance described in these policies is ill,"' t to all the terms exclusions, and conditions of those policies. The limits of liability shown may have been .educed by any paid clairn,'s. POLI�Y NUMBER TYPE OF INSURANCE= POLICY F'ERI0I7 _ Effective Dots i ExPire ion Valle Comprehensive 03/26/98 LIMITS Oh L iABIUTY (at bealinnIna of policy period) ranee includes, 03/26/02 Business Liability BODILY INJURY AND MOPERiY DAMAO!_ Products - Completed Operations j c ¢ Contractual Liability Underground Hazard Coverage Personat injury Each Occurrence $ 10000G0 ® Advertising injury (� Explosion Hazard Coverage General Aggregate $ 2000000 i. Collapse Hazard Coverage Products — Completed $ Operations Aggregate EXCESS LIABILITY POLICY PERIOD BODILY INJURY AND PROPERTY DAtAAGE ❑ Umbrella Effective Date ; Nor" Date (Combined Single Limit) ❑ ether Each Occurrence $ Aggregate j $ Part 1 STATUTORY Workers' Compensation Part 2 BODILY IN4URY 1 and Employers Liability Each Accident i$ Disease Each Employee l $ Disease - policy Limit $ s POLICY NUMBi --R ----- TYPE OF INSURANCE POLICY PI RIOD Effective Date E LIMITS OIL t.�IABiLITY i' - - - - -- y T` _�_____.. ; ration Dai4ur slit nntn Eicy riod} THE C RTIFICATE OF INSURANCE IS NOT A CONTRACT OF INSURenrrr nnrn mrzrr -,, r+mlervs?a, to r t:NVS OR ALTERS THE COVERAGE APPROVED BY ANY POLICY DIrSCRII3IzD HEREINy�L` ryVK rot+arnt ivrrLr If any of the described policlos are canceled before its expiration date, State Farm will try to mail d written notice to the certificato,holder 10 days before Name and Address of Certificate Holder cancellation. If however, we fail to mail such notice, y f r_upertj.rio no obligation or liability *11 ibe imposed on State Its 4gineers f. Fact, of Tt:z Dile(7t.or5r officers Explorees Farm or its agents or representatives. .103Q0'j'r'.)Xee Ave C !CUp'ert.�ryo A 9507.4 Signature of Authorized Repressnb ive Agent Title Date Agent 'a Code Strrmp ;: C ��l '� _____ �_ 17 5 6 -L��'< - CERTIATE OF LIABILITY �NCi 1QA� Plc V 0AT9(MMroD,Y 04/101"2001 18:48 0000000000 California State Automobile Association Inter - insurance Bureau 150 Van Ness Avenue PO. Box 429186 San franclsco, CA 94142.9186 1. Name and Address of Insureri GROVER STEVEN 800 HEINZ AVE #11 BERKELEY CA 94710 Alternates Address 800 HEINZ AVE BERKELEY _ Item Makes Modal v, Body IVPe 01 CiVIC 1980 40 WAG W 000 PAGE 03 Automobile Policy Declarations PLEASE KEEP WITH YOUR POLICY. SEE IMPORTANT NOTICE ON REVERSE. FOR QUESTIONS OR CHANGES CALL: 1 -800- 922 -8228 Z Declarations Type Pape t= Amended Declarations 1 1 of 1 Policy Type Process Data Member 03 -09 -2001 Policy Number Insured Since 5H -31 -31-6 1996 yr. YOUR From To U POLICY 03 -09 -2001 09 -06 -2001 PERIOD 12 :01 A.M., Standard Time at the address of the Named Insured as stated herein. TO-` Alternate Number Telephone Number � IENGINEER 549 -9258 549 -9258 Vehicle Identification Numtrer Name Driver License No, WDA1013326 Drivers do not necessarily correspond to principally operated vehicles. tern I tam Premium Deduct. °. Premium Da A•519,000 first named insured. C- $15.000 each addifiond named in- _,_�_ !3•$18 OOD och first named i ued rd oeuee ned ih— on endorsement F3 8 Premium Summary CA Surcharge: 50.00 This is not a bill. Change Coverage WSafety Discounts: Collision Avoidance Light, none Q Good Driver Discount: Item(s), 01. N Item N Item ` 111 } Q IL Item I tem N n,i Jaooi IOIDCP97 Limit Code A Total Additional Premium: Mature Driver, none. Pren Premium 3B3 _on COVERAGE ..., I- I ARILITV LIMITS Item 01 o Each Ef rsn Each Dc c rurrene Deduct. - Premiu Bodily Injury 500,000 1 , 000 , 000 S53 Medical No e Covers Payments g y i11C7" CtaVer age N . Uninsured Motorists 15,000 30,000 Property Damage 300 , 000 $10 11 ....... Comprehensive No Co Actual Cash Value Less Deductible erege N .. ......... Collision No Coverage Actual Cash Value less Deductible All Risks i Actual Cash Value t.ess Deductible No Colverage U> TOTAL PREMIUM PER VEHICLE IlIll $ 6 3 -_— Automobile Death Benefits EX PLANATION OF LIMIT CODES Drivers do not necessarily correspond to principally operated vehicles. tern I tam Premium Deduct. °. Premium Da A•519,000 first named insured. C- $15.000 each addifiond named in- _,_�_ !3•$18 OOD och first named i ued rd oeuee ned ih— on endorsement F3 8 Premium Summary CA Surcharge: 50.00 This is not a bill. Change Coverage WSafety Discounts: Collision Avoidance Light, none Q Good Driver Discount: Item(s), 01. N Item N Item ` 111 } Q IL Item I tem N n,i Jaooi IOIDCP97 Limit Code A Total Additional Premium: Mature Driver, none. Pren Premium 3B3 _on 04/ 10x','001 18: 48 0000000000 000 PAGE 04 IMPORTANT NOTICE: THIS IS A PART OF YOUR DECLARATIONS The insurance afforded is only with respect to such of the preceding coverages as are indicated by specific premium charge or charges. The limit of the Bureau's liability under each such coverage shall be as stated herein, subject to all the terms of the policy. The purpose for which the automobile is to be used is pleasure or business, subject to the exclusions in the policy, including the exclusion for wholesale and retail delivery. RENEWAL CERTIFICATE - Extends this policy for the period shown under Policy Period upon payment of the premium. AMENDED DECLARATIONS - In consideration of the premium adjustment indicated herein this policy is hereby amended only with respect to such changes as are indicated in the schedule of changes. The limit of the Bureau's liability under such amended coverage shall be as stated herein. LOSS PAYERS) - Any loss under Physical Damage coverages is payable as interest may appear to the named insured and the Loss Payee in accordance with the loss payable agreement. OUR INFORMATION PRACTICES AND YOUR RIGHTS The Insurance Information and Privacy Protection Act regulates the collection and disclosure of personal information by the insurance industry. While not restricting industry access to necessary information, the law strengthens your role in the information gathering and disclosure process. When we initially determine if we can insure you or when we perform an insurance transaction on your existing policy, we primarily use the information you have given us, but we may use other sources, such as the State Department of Motor Vehicles. We are allowed to disclose personal or privileged information without your authorization only in circumstances permitted by law. You have the right to see and, If necessary, correct personal Information. If you would like a more detailed description of our information practices and your rights, please write us at: CALIFORNIA STATE AUTOMOBILE ASSOCIATION INTER- INSURA14CE BUREAU Attention: Underrrrrlting Services P.O. Box 429186 San Francisco, California 94142-9186 INFORMATION REGARDING AUTO 114SURANCE PREMIUM INCREASES (Due to Fault Accidents or Convictions) State law requires every insurer to give a notice explaining to its Insureds the manner in which the insurer's rating plan provides for an increase in the premium, based on fault convictions (Driving Safety Record), and their right to request the reasons for any increase in premium for an ensuing policy period. The California State Automobile Association Inter - Insurance Bureau's rating plan provides fo individual policies based, among other things, on fault accidents and /or convictions. In the event such action Is taken, notification will be given in writing no less than 20 days in California (30 days in Nevada) prior to renewal specifying the amount of the premium increase. NOTIFICATION OF POLICY RENEWAL OR NON - RENEWAL State law requires that Insureds be notified at least 30 days prior to policy expiration of the insurance carrier's intent to non -renew the policy. California law also requires that insureds be notified at least 20 days prior to policy expiration of the carrier's offer of renewal of the policy. In California, failure to provide this notification obligates the insurer to keep the policy in effect for 30 days from the date the offer of renewal or notice of non - renewal is mailed to the insured with no changes in policy terms or conditions. soecuser INRoauceri , . ..wwv1 1r%8IVR.. 3/9/01 Dealey, Renton & Associates THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATI( P O. Box 12675 Attn: KC ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICAT HOLDER. THIS CERTIFICATE DOES NOT Oakland , CA 94604-2675 AMEND, EXTEND 0 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW 510 465 -3090 - 1800 INSURERS AFFORDING COVERAGE Leven Grover & Associates �~ 'NSURERA:SE'CUrlt Ins. -=_i -- Co. of Hartfor-- d Heinz Avenue - -��— W Sl1RER 8: - -- Studio I) E R _.___.__--_-----_-- W SUR (k Berkeley, 1 CA X4710 —_ _ -- _ - - -- - - - -- _ NsuRERp: VERAGES INSURER E 'HE I"JUCILS OF INSURANCE-- I -);T —" ANY RFOUIREMEN7. 7EHP I 1F7 LD BtL! tW HAVE BEEN ISSUED TO THE INSURED NAMED A80VE FOR THE POLICY PERIOD INDICATED NOPNITHSTANDING E MAY PERTAIN, 7HL INSURANiCF AFFORDEDN DOCUMENT WITH RESPECT BY THE POt CIESCDESCRIBED 70 WHICH THIS CERTIFICATE MAY BE ISSUED OR POLIC7C AGUE ";E /ATE I_Ip tt r S, IO VN PaAY I LAVE BEEN REDUCED BY PAID HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CUNQI710N$ Hsi - T TYPE OF INSURAN(;E - -- - CIJVMS. O SUCH � - - - -- POt.iCYEFFEC - - - - -- .._ - -_`� POt.ICYNUMBER IUE POLICYE?ff'IRAl1pN ^` �"— °"'-- ----------- - - - - -. GENERAL LIABILITY -- DJE(MM /DD/M; n6TE 1MMlOD /YVr LIMITS _. - _CCMnnEaC;AL �EN[RA�,,,At{n_,rp _ EACH OCCURRENCE I—AIMS MADE I FIRE DAMAGE (Any one nrel, 5 MED EXP (A y One Derson) 5 ' LPER50 NAL 4 ApV INJURY S _GEN'L AGGREGATE LIMITAP�_ I f= SPER ..-- -. GENERALAGGREGA TE PRO- r�Ol'Cv .�I.. �1(21 I PRODUCTS - COMP/OPAGO. S `AUTOMOBILE LIABILITY I' -- - -.. --'- _ --- -- ---- AMr A, %2 'COMBINED SINGLE LIWT _... A'-- JwNE:)AI,r0, -; (Ea accident) 5 5C~Ef „_tl I_D aUir-I� � BODILY INJURY .,. -. HIRE D AU705 ' (Pei oerSon) S O'v-L:WNED AI,r. �BODILYINJURY _. (Per aCclden I) S �—' - - - - -_ _ ,GARAGE LABILITY PROPERTY DAMAGE __. ! (Per acarlenn S - _:ANYAUTO E xcF---- --- - -_ CLAIM, MADE D"DUCT18LF 1 — 1 RFTF7 NTION S WORKERS COMPENSATION AND EMPLOYERS' LIABILITY AUTO ONLY- EAACCIOENT g I OTHER THAN EA ACC___5 AUTO ONLY: - -- – AGO 3 EACH OCCURRENCE 3 AGGREGATE '� WCSTATU• OTH..... -- , E.L. EACH ACCIDENT S I E.L.DISEASE- EAEMPLOYE S - A OTHERPrOtesSional PL514 %� —�. -- Liability I 23/DO 10/23/01 IE$SOO,000cYeaTclaim & DESCRIPTION OF OpERpTfON� SILCC;A710NS/ VEHICLES /EXCLUSIONS gppEp BY ENDORSEME NTISPEC ''I in the annual aggregat All Operations of the named insured. '0- Deductible i 1 tAL PROVISIONS --1 CA City Ot Cupertino Contract Admin. Office 10300 Torre Avenue Cupertino, CA 950-!4 ACORD 25_S (7/97) 1 of 1 #556724/M19921 SHOULD ANY OF T"IE ABOVE OESCRI BED POLICIES 8E CANCEL PATE THEREQF,TNE ISSUING INSURER WILL LEDBEFOF�7HEE?�IRATION iICW6AILa0__ OAYSWRRTEN NOTICETOTHE CEFMFICATE HOWER NAMED To THE- LEFT,X D9MiE7'[006wt1i►]r wM11rn r..�.,._ - - -- Dt�CJ�ODC9431I?6DtX NMB © ACORD CORPORATION 18aa Fxb &� 6 City of Cupertino Responsibiliities 1. Traffic Data Collection The City of Cupertino agrees to measure existing vehicular, pedestrian, and bicycle traffic in the corridor. At minimum, traffic counts will include 1) machine counts of vehicular traffic on Stelling Road over a 48 hour period, by direction, and 2) manual counts of pedestrian and bicycle traffic on Stelling Road from 7 to 9 am, 1 lam to 1pm, and 2 to 6 pm. Counts shall be conducted on both weekdays and weekends to adequately measure both recreational and commuter traffic. 2. Attendance at Caltrans Meetings The City of Cupertino's designated project manager shall be available to attend meetings with Caltrans staff relating to this project. 3. Materials to be provided by City, to SGA • Mary Avenue PowerPoint presentation by staff from October BPAC meeting • Draft Pedestrian Transportation Plan • Bicycle Transportation Plan • Transcripts of related BPAC and City Council meetings • Updated project fact sheet • Final Santa Clara Countywide Bicycle Plan • Videotapes of relevant BPAC meetings • AAA map of Cupertino, Sunnyvale • Cupertino's project contact list • Traffic signal data • Traffic counts for the ramp touchdown areas • Staff report for March 19 City Council meeting with consultant contract • VTA coop agreement concerning bridge funding • Aerial maps on CD -Rom • ArcView GIS land use mapping files with all available layers on CD -Rom • City of Cupertino General Plan • VTA County Bicycle Map • Chamber of Commerce snap • VTA Bus Map • Trail Guidelines • Minutes of relevant BPAC and City Council meetings • Any available as -built drawings for local projects such as the two ramps, the Stelling overcrossing, and the 85 overcrossing. • Any geotech reports the City has for the vicinity (from 1 -280 construction, Homestead High, or 85 construction, for example.) • Parcel maps of the area. SGA prefers that these be provided in electronic format if available with .dwg format preferred. • Contact inforination for City of Cupertino staff. 4. General Assistance to SGA The City of Cupertino agrees to devote staff time to assist SGA if necessary in obtaining documents and resources from other agencies and cities, City of Cupertino files etc. needed by SGA to carry out the scope of work The City agrees to meet with SGA to provide working knowledge about citizen concerns, maintenance staff capabilities and limitations, policing issues etc. relevant to this project. The City of Cupertino also agrees to provide input and recommendations regarding presentations, designs under consideration, and to work with SGA to solve problems that may arise in carrying out this project.