01-034 CDBG Contract with SCCo~.~~`~
COMNILNITY DEVELOPMENT BLOCK GRANT
COUNTY/CITY CONTRACT
Contract No. CU-Ol-00
THIS Contract is made and entered into by anti between the COUNTY OF SANTA
CLARA, a political subdivision of the State of California (hereinafter "COUNTY"), and the
CITY/TOWN OF CUPERTINO _ (hereinafter "CITY") participating as
a member of the County of Santa Clara CONINIUNIT'Y DEVELOPMENT BLOCK GRANT
(hereinafter "CDBG") Joint Powers Agreement. The :allocation of funds pursuant to this
Contract shall be a grant. COUNTY approved the allocation and disbursement of CDBG funds
to CITY on Mav 9.2000.
WITNESSE'CH
WHEREAS, COUNTY has received CDBG Entitlement Program funds from the United
States Department of Housing and Urban Developme~lt (hereinafter HUD) as an entitlement
jurisdiction pursuant to the provisions of Title 1 of thy: Housing and Community Development
Act of 1974, as amended; and,
WHEREAS, COUNTY has agreed to the use ley CITY, as a subrecipient, of a portion of
COU: QTY'S CDBG entitlement for a housing prograrl to be operated within COUNTY and
which shall benefit low and very low income households;
NOW, THEREFORE, the parties agree as follows;
I. PROGRA.~vI
COUNTY agrees to allocate a portion of its CDBG entitlement, and/or program income as
defined in 24 CFR 570 Subpart J, "Grant Administration" (~70.~04), to the CITY, as a
subrecipient of the County being the sum of FTVF HIUNDRED FIFTY-THREE THOUSAND FOUR
HUNDRED TWENTY-ONE DOL'L'ARS AND TWENTY-TWO CENTS Dollars ($553.421 22 )
for the purpose of reimbursing the City for costs incurred to implement the housing program
(hereinafter "PROGRAM"). A lump sum figure is allocated for this contract and the parties
understand and agree that the allocation is distributed by the COUNTY through reimbursing the
CITY for allowed expenses, and no lump sum distribution of CDBG funds is made at the outset
of this contract. Reimbursement for Fiscal Year 201)0/01 shall not exceed the total sum of the
beginning fiscal yeaz Cash Control Sheet (fiscal yeaz CDBG allocation of funds to CITY, and roll-
over of unexpended CDBG funds from previous yeazs allocations to CITY). CITY is granted
authority to also expend funds for eligible CDBG Housing activities from its approved
rehabilitation program revolving loan fund account, including accrued Program Income. Such
authority is based on CITY being incompliance with all Federal Rules and Regulations governing
the CDBG PROGRAM, and the COUNTY CDBG F:eallocation Guidelines.
As a condition to this contract CITY shall submit numerous exhibits marked as noted herein,
attached to this contract, incorporated by this reference, as though fully set forth as follows:
Exhibit "A" (Agency Description), Exhibit "B" (Project Work Plan), Exhibit "C" (Proposed
Implementation Time Schedule) Exhibit "D" (Budget), Exhibit "E" (Certifications), Exhibit "F"
(Assurances), Exhibit "G" (Insurance), "H" (Contracting Principles Documents), and, if
applicable, "I" (Urban County Rehabilitation Services) or an equivalent acceptable format for
providing this information, for all allocated CITY projects awarded funding during Fiscal Year
2000/01. The approved versions of such submittals shall become a part of this Contract by being
attached hereto and by this reference incorporating such submittals.
II. TERM
A. The purpose of this Contract is for the COUNTY to disburse CDBG funds. Unless
amended prior to its expiration, the term of this Contract for disbursement purposes shall
begin on July 1.2000 and shall terminate on June 30, 2001, or unless terminated earlier
pursuant to Section V or Section VII of this Contract. Invoices requesting disbursements
submitted after the expiration of the contract will be honored only for charges incurred
during the contract term.
B. The term of expenditure by City for the grant amount provided for herein shall begin on
Julv 1.2000 and terminate on the eazliest of the following dates as set forth herein:
June 30, 2001, or later date per amendment to this Contract; the date of the expenditure
of the total grant, and/or program income amount provided for herein; upon the
termination date established pursuant to Section V or Section VII of this Contract.
IIL OBLIGATIONS OF CITY
A. City shall:
Provide COUNTY with written certification that the following information will be on file
at the CITY offices, and will be subject to monitoring by HUD and/or COUNTY HCD
staff, or their representatives.
a. Names and addresses of the current CITY Manager and CITY Council members;
b. Copy of CITY'S approved Affirmative Action Plan; and
c. Records of all CITY Council meetings dealing with CDBG matters.
2. CITY shall provide COUNTY with information and housing objectives for the Urban
County Comprehensive Housing Affordability Strategy (CHAS) and/or the Consolidated
Plan upon request at the beginning of each program year.
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B. Program Performance by CITY. CITY shall:
Conduct the PROGRAM within Santa Clara County, for the purpose of benefiting low
and very low income households.
2. File quarterly reports with COUNTY on the type and number of services rendered
through the operation of the PROGRAM anti a description of the beneficiaries of these
services, which reports shall evaluate the mariner in which the PROGRAM is achieving
its objectives and goals as a participating nori-entitlement city.
C. Fiscal Responsibilities of CITY. CITY shall:
Appoint and submit the name of the CITY managerial staff who shall be responsible for
the financial and accounting CDBG activitie~~ of CITY, including the receipt and
disbursement of CITY CDBG funds. The COUNTY shall immediately be notified in
writing of the appointment of a new fiscal agent and that agent's name, and CITY will
submit three (3) new signature cards if applicable.
2. Establish and maintain an accounting system that shall be in conformance with generally
accepted principles of accounting. The accounting system shall be subject to review and
approval of COUNTY.
Document all PROGRAM costs by maintaining records in accordance with Section III,
Pazagraph D below.
4. Submit to the COUNTY request for reimbursement, as needed, supported by
documentation as agreed to by CITY and COUNTY.
Certify current and continuous insurance co~rerage of CITY, subject to approval of
COUNTY and in accordance with requirements as outlined in Exhibit "G" (Insurance);
and obtain certificate of sufficient insurance from all subrecipients which shall list CITY
as additional insured.
6. Subpazagraph C. 1) through 5) above aze ex~~ress conditions precedent to disbursement of
any COUNTY funding and failure to comply with these conditions may, at the discretion
of COUNTY, result in the suspension of fiuiding or termination of specific projects in
non-compliance; or initiate the suspension of funding or termination of this Contract as
provided for herein.
7. CITY is liable for repayment of all disallowf;d costs and ineligible activities. Disallowed
costs and ineligible activities may be identified through audits, monitoring or others
sources. CITY shall be required to respond ~:o any adverse findings which may lead to
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disallowed costs, subject to provisions of OMB Circular A-87, "Cost Principles for State
and Local Governments", and A-128, "Single Audits of State and Local Governments".
CITY shall be required to respond to any adverse findings which may lead to ineligible
activities, subject to provisions of 24 CFR Part 570.201-206 "Eligible Activities" and 24
CFR Part 570-207 "Ineligible Activities".
D. Establishment and Maintenance of Records. CITY shall:
Maintain complete and accurate records of all its CDBG transactions including, but not
limited to, contracts, invoices, time cards, cash receipts, vouchers, canceled checks, bank
statements, client statistical records, personnel, property and all other pertinent records
sufficient to reflect properly:
a. All direct and indirect costs of whatever nature claimed to have been incurred or
anticipated to be incurred to perform this Contract or to operate the PROGRAM;
and
b. All other matters covered by this Contract.
E. Preservation of Records. CITY shall preserve and make available its records:
Until the expiration of five years from the date of final payment to CITY under
this Contract; or
2. For such longer period, if any as is required by applicable law; or
3. If this Contract is completely or partially terminated, the records relating to the
work terminated shall be preserved and made available for a period of five years
from the date of termination.
F. Examination of Records: Facilities. At any time during normal business hours, and as
often as may be deemed reasonably necessary, CITY agrees that HUD and the
COUNTY, and/or any duly authorized representatives may until expiration of: (a) five
years after final payment is made pursuant to this Contract, (b) five years from the date
of termination of this Contract, or (c) such longer period as may be prescribed by law:
have access to and the right to examine Subrecipient CDBG records and facilities. The
CITY shall provide language in it's Contracts with all Subrecipients stipulating that at any
time during normal business hours, and as often as may be deemed reasonably necessary,
Subrecipient agrees that HUD and the COUNTY, and/or any duly authorized
representatives may until expiration of: (a) five yeazs after final payment is made
pursuant to this Contract, (b) five yeazs from the date of termination of this Contract, or
(c) such longer period as may be prescribed by law: have access to and the right to
examine Subrecipient CDBG records and facilities. CITY also agrees that COUNTY or
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any duly authorized representatives shall have; the right to audit, examine, and make
excerpts or transactions of and from, such records and to make audits of all contracts
and subcontracts, invoices, payrolls, records of personnel, conditions of employment,
materials and all other data relating to the PROGRAM and matters covered by this
Contract. CITY will be notified in writing of 'intended audits. CITY will be notified in
writing of intended inspections of records anti facilities and of intended audits no less than
three business days before such inspections cr audits. CITY will be required to respond
in writing to the HCD Program Manager to any audit findings, and have the responses
included in the final audit report. The cost of any such audit will be borne by COUNTY.
G. Compliance with Law. CITY staff shall become familiar and comply with and require all
its subcontractors, independent contractors a~1d employees, if any, to become familiar
and comply with all applicable Federal, State and local laws, ordinances, codes,
Regulations and decrees including, but not limited to, those Federal rules and Regulations,
executive orders, and statutes identified in "F" ASSURANCES. Specifically, CITY shall
comply with the requirements of OMB Circular No. A-87, "Principles for Determining
Costs Applicable to Grants and Contracts with State, Local and Federally recognized
Indian Tribal Governments", and OMB Circular A-128 "Audits of State and Local
Governments."
In addition, CITY will comply with Federal ]Zegulations as cited in 24 CFR Part 570,
Subpart J, and 24 CFR Part 85, and all other local, State or Federal laws applicable to this
PROGRAM.
IV. OBLIGATIONS OF COUNTY
A. Method of Payment. During the term of thi:c Contract, COUNTY shall reimburse CITY
for all allowable costs and expenses incurred in connection with the PROGRAM, not to
exceed the total sum of the beginning fiscal year Cash Control Record plus all Program
Income accrued during the fiscal year. Reimt~ursement for eligible expenses will be paid by
COUNTY within thirty days (30) of the date; the reimbursement request is received by
COUNTY HCD staff, under the provision that the CITY has complied with all
PROGRAM regulations, and contract condi~:ions agreed to by CITY and COUNTY.
Reimbursement may be held back, in part oi• in full, by COUNTY, in the event of CITY'S
non-compliance to PROGRAM regulations ;end conditions. Substantial non-compliance
includes, but is not limited to, incomplete documentation of expenses, failure to submit
adequate documentation of PROGRAM progress as described in III, paragraph B.2, of
this Contract, failure to provide and maintai~i an accounting system that shall be in
conformance with generally accepted principles of accounting, or based on the suspension
or termination of the Grant to COUNTY m~ide pursuant to the Housing and Community
Development Act of 1974, as amended.
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B. In the case of CITY substantial non-compliance prior to exercising any recourse
authorized herein, COUNTY shall initiate the following procedure:
1. Notify the CITY Coordinator in writing of the alleged substantial non-compliance
and request an immediate meeting between CITY Coordinator and COUNTY
HCD Program Manager to resolve issue(s). If issue(s) is(are) not resolved
satisfactorily within thirty (30) days, notify CITY Manager in writing requesting
an immediate meeting between CITY Manager, CITY Coordinator and COUNTY
HCD Program Manager to resolve the issue(s).
2. Determine if any portion of the reimbursement request meets all eligible criteria,
and if so, authorize payment for the eligible portion of the reimbursement request;
3. Review the procedure to be followed under V. C. of this Contract '(CONTRACT
COMPLIANCE, Corrective Action Procedure); and
4. If applicable, forward a written report to HUD's Regional Office detailing the
substantial non-compliance issues and the steps being instituted to correct
performance, copy to the CITY Manager.
C. Compliance with Law. COUNTY shall become familiar and comply with and require all
its subcontractors and employees, if any, to become familiar and comply with all
applicable Federal, State and local laws, ordinances, codes, regulations and decrees
including, but not limited to, those Federal rules and regulations, executive orders, and
statues identified in "F" ASSURANCES. Specifically, COUNTY shall comply with the
requirements of OMB Circular No. A-87, "Principles for Determining Costs Applicable
to Grants and Contracts with State, Local, Federally recognized Indian Tribal
Governments", and OMB Circular A128 "Audits of State and Local Governments".
In addition, COUNTY will comply with Federal Regulations as cited in 24 CFR Part 570,
Subpart J, and 24 CFR Part 85, and all other Local, State or Federal laws applicable to
this PROGRAM.
V. CONTRACT COMPLIANCE
A. Monitoring and Evaluation of Services. Evaluation and monitoring of the PROGRAM
performance shall be the mutual responsibility of both COUNTY and CITY, with the
understanding that HUD looks to COUNTY as the sole responsible party for meeting
PROGRAM requirements. CITY shall furnish data, statements, records, information and
reports as mutually agreed to by CITY and COUNTY as necessary for COUNTY to
monitor, review and evaluate the performance of the PROGRAM and its components.
COUNTY shall have the right to request the services of an outside agent to assist in any
such evaluation. Such services shall be paid for by COUNTY.
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B. Contract Non-compliance. If CITY fails to comply with any provision of this Contract
(24 CFR 85.43 "Enforcement") COUNTY sh;~ll have the right to terminate this contract
or to require corrective action to enforce compliance with such provision. Examples of
non-compliance include but are not limited to
If CITY knowingly has made any material misrepresentation of any nature with
respect to any information or data furnished to COUNTY in connection with the
PROGRAM.
2. If there is pending litigation with respect to the performance by CITY of any of
its duties or obligations under this Contract which may materially jeopardize or
adversely affect the undertaking of or the carrying out of the PROGRAM. The
CITY and COUNTY may negotiate a reinstatement of this Contract following
termination or conclusion of such litigation.
If CITY has taken any action pertaining to the PROGRAM, which action required
COUNTY approval, and such approval was not obtained.
4. If CITY is in default under any provi:~ion of this Contract.
If CITY makes improper use of COL;NTY funds.
6. If CITY fails to meet all provisions of the COUNTY CDBG Reallocation
Guidelines, or Joint Powers Agreement.
C. Corrective Action Procedure. Once non-compliance is established the following procedure
shall be initiated:
COUNTY HCD Program Manager acid CITY Manager shall negotiate a time
frame and course of action for correcting the non-compliance;
2. Under this Contract, CITY shall provide COUNTY with a written plan and time
frame for correcting the non-complia~lce issue (s). Such plan shall be submitted by
CITY to COUNTY within thirty (30;~ days of the initial non-compliance meeting
between CITY and COUNTY.
CITY must initiate the corrective action procedure within sixty (60) days of the
initial non-compliance meeting between the COUNTY HCD Program Manager
and the CITY Coordinator (COUNTY, at their discretion, may extend this time
line for extenuating circumstances);
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4. COUNTY shall have the right to require the presence of CITY officers at any
hearing or meeting called for the purpose of considering corrective action; and
CITY has the right to appeal all findings of non-compliance, and subsequent
corrective action, with both the COUNTY Board of Supervisors and HUD.
D. Termination for Cause. Notwithstanding anything to the contrary contained in the
foregoing, COUNTY may terminate or suspend this Contract by written notice to CITY
for any of the following reasons:
The non-compliance issue(s) as set forth in Section V, B have not been addressed
and resolved within the aforementioned corrective action plan time period;
2. If CITY is in bankruptcy or receivership;
If a member of CITY'S management is duly found to have committed wrongful
acts in connection with the CDBG program (termination or suspension shall be
applied only to that portion of the CDBG program for which the person who
committed wrongful act is responsible);
4. If there is reliable evidence that CITY is unable to operate the PROGRAM.
Suspension of payment or termination under this section shall be effective on the date
notice of termination is received by CITY, or such later date as may be specified in the
notice.
VI. PROGRAM COORDINATION
A. COUNTY. The County Executive shall assign a single PROGRAM MANAGER for
COUNTY who shall render overall supervision of the progress and performance of this
Contract by COUNTY. All services agreed to be performed by COUNTY shall be under
the overall direction of the PROGRAM MANAGER.
B. CITY. As of the date hereof, CITY has designated Vera G, 1 ~ Sen; nr planner
to serve as CITY CDBG Program Coordinator, and CITY MANAGER
David W. Knapp (or assignee approved by the CITY
Council) to assume overall responsibility for the progress and execution of this Contract.
The COUNTY shall be immediately notified in writing of the appointment of a new
CITY CDBG Program Coordinator, or a new CITY Manager (or assignee approved by
the CITY Council).
C. NOTICES. All notices or other correspondence required or contemplated by this
Contract shall be sent, to the parties at the following addresses:
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COUNTY Charles Chew, HCD Program Manager
Housing and Community Development Program
1735 North First Street, Suite 265
San Jose, CA 95112
CITY C, ry o Cupertino
Name of CITY
1~~-Q~--T~~-~~ ~4~~or, ,8T r,,,,o,-t; r., , CA 95014
Address of CITY
David W. Knapp
Name of CITY MANAGER
All notices shall either be hand delivered or sent by iJnited States mail, registered or certified,
postage prepaid. Notices given in such a manner shall be deemed received when hand delivered or
seventy-two (72) hours after deposit in the United States mail. Any party may change his or her
address for the purpose of this section by giving five days written notice of such change to the
other party in the manner provided in this section.
VII. TERMINATION
A. In addition to the COUNTY'S right to terminate for cause set forth in Section V, either
COUNTY or CITY may suspend or terminate this Contract as provided for in 24 CFR
570, at Subpart J "Grant Administration", and/or 24 CFR 85.44 "Termination for
Convenience". Provisions of the Reallocation Guidelines will apply, but may be adjusted
if termination is for cause.
B. Upon termination, either under this Section ~JII or Section V, CITY shall:
be paid for all documented services <<ctually rendered to COUNTY to the date of
such termination; provided, however, COUNTY shall be obligated to compensate
CITY only for that portion of CITY'S services which are allowable costs and
expenses as determined by an audit or other monitoring device;
2. turn over to COUNTY immediately any and all copies of studies, reports and
other data, whether or not completed, prepared by CITY or its subcontractors or
subrecipients, if any, in connection with this Contract. Such materials shall
become property of COUNTY. CITY, however, shall not be liable for
COUNTY'S use of completed documents if used for other than the services
contemplated by this Contract; and
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transfer to the COUNTY any CDBG funds on hand and any accounts receivable
attributable to the use of CDBG funds. All assets acquired with CDBG funds
shall be returned to the COUNTY unless otherwise negotiated by separate
Contract per the provisions of the Santa Clara County CDBG REALLOCATION
GUIDELINES.
C. Upon termination of this Contract, CITY shall immediately provide COUNTY access to
and copies of (if requested) all documents, records, payroll, minutes of meetings,
correspondence and all other data pertaining to the CDBG entitlement fund granted to
CITY pursuant to this Contract.
VIII. USE AND DISPOSAL OF REAL OR PERSONAL PROPERTY
CITY and COUNTY will be accountable for all applicable Federal Regulations as'detailed by 24
CFR Part 570, Subpart J, i.e. 570.500 (Definitions), 570.503 (Agreements with Subrecipients),
570.504 (Program Income), and 570.505 (Use of Real Property) with regards to the use and
disposal of Real or Personal Property purchased in whole, or in part, with CDBG funds.
A. In addition, 24 CFR Part 85 (The Common Rule) includes definitions under 24 CFR Part
85.3, however, Common Rule 85.31 (Real Property) DOES NOT APPLY TO CDBG
ACTIVITIES.
The following definitions will apply to this Contract:
B. Definitions. 24 CFR, Part 85 (Common Rule) 85.3
1. Equipment means tangible, non-expendable, personal property having a useful life
of more than one year and an acquisition cost of $5,000 or more per unit.
2. Title as defined in detail in 24 CFR, Part 85.32 (a).
3. Use as defined in detail in 24 CFR, Part 85.32 (c) (1).
4. Supplies as defined in detail in 24 CFR, Part 85.33.
5. Procurement. Use and Disposition of Real Property as defined in detail by 24
CFR, Part 570.503 (Agreements With Subrecipients), 570.505 (Use of Real Property),
and 570.504 (Program Income).
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IX. PROGRAM :[NCOME
Income generated by the PROGRAM shall be regulated by all provisions of ~4 CFR X70 Subpart
J "Grant Administration", and the Santa Clara County CDBG REALLOCATION
GUIDELINES. (C. 1. a.c . )
X. INDEPENDENT CONTRACTOR
This is a Contract by and between independent contractors and is not intended and shall not be
construed to create the relationship of agent, servant, employee, partnership, joint venture or
association between CITY and COUNTY. CITY, including its officers, employees, agents,
independent contractors or subcontractors, shall not have any claim under this Contract or
otherwise against COUNTY for any Social Security. Worker's Compensation, or employee
benefits extended to employees of COUNTY.
XI. ASSIGNABILITY
A. This Contract may not be assumed nor assigned to another CITY, CORPORATION,
PERSON, PARTNERSHIP or any other entity without the prior written approval of
COUNTY.
B. None of the work or services to be performed hereunder shall be assigned, delegated or
subcontracted to third parties without the prior written approval of COUNTY. Copies of
all third party contracts shall be submitted t~~ COUNTY at least ten days prior to the
proposed effective date. In the event COUNTY approves of any such assignment,
delegation or subcontract, the subcontractors, assignees or delegates shall be deemed to be
employees of CITY, and CITY shall be resp~ensible for their performance and any
liabilities attaching to their actions or omissions. The use of the word "employees" in this
paragraph is limited solely to activities by tr.ose persons described herein, related to the
management and potential repayment of the program funds provided for in the Contract.
The use of the term here does not create liability for personal injuries, worker's
compensation or other forms of liability, obligation or responsibility which flow from
employee/employer relationships.
XII. DISCLOSURE OF CONFIDEN'CIAL CLIENT INFORMATION
COUNTY and CITY agree to maintain the confidentiality of any information regarding
applicants for services offered by the PROGRAM pursuant to this Contract or their immediate
families which may be obtained through applicatio~l forms, interviews, tests, reports from public
agencies or counselors, or any other source. Withoirt the written permission of the applicant,
such information shall be divulged only if permitted by law or as necessary for purposes
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related to the performance or evaluation of the services and work to be provided pursuant to this
Contract, and then only to persons having responsibilities under this Contract, including those
furnishing services under the PROGRAM through approved subcontracts.
XIII. HOLD HARMLESS
CITY shall indemnify and hold harmless, the COUNTY, its employees and elected officials,
boards and commissions, with respect to any damages, including attorney's fees and court costs,
arising from:
Any negligent act or omission, or willful misconduct arising out of any work or
service performed by CITY, its officers, employees, agents or subcontractors
under'the PROGRAM or this Contract, including but not limited to the evaluation
and monitoring of subrecipients PROGRAM performance.
COUNTY shall indemnify, defend and hold harmless, the CITY, its employees, officers,
officials, boards and commissions, and agents, with respect to any claims, causes of action, or
damages, including attorney's fees and court costs, arising from:
The failure of COUNTY to reimburse CITY for eligible costs as defined by HUD
and this Contract; and
2. Any negligent act or omission, or willful misconduct arising out of any work or
service performed by COUNTY, its officers, employees, agents or subcontractors
under the PROGRAM or this Contract.
All additional provisions set forth in Exhibits "A" - "G", attached hereto and incorporated herein
by this reference, e.g. Insurance "G", shall be required by CITY of all its program recipients.
XIV. WAIVER OF RIGHTS AND REMEDIES
In no event shall any payment by COUNTY constitute or be construed to be a waiver by
COUNTY of any breach of the covenants or conditions of this Contract or any default which
may then exist on the part of CITY, and the making of any such payment while any such breach
or default shall exist shall in no way impair or prejudice any right or remedy available to
COUNTY with respect to such breach or default. In no event shall payment to CITY by
COUNTY in any way constitute a waiver by COUNTY of its rights to recover from CITY the
amount of money paid to CITY on any item which is not eligible for payment under the
PROGRAM or this Contract.
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XV. NONDISCRIMINATION
In connection with the performance of this Contract, CITY assures that no person shall be
subject to discrimination because of sex, race, religion., ethnic background, sexual preference, age,
handicapped status, or union activity.
XVI. EQUAL OPPORTUNI'1CY REQUIREMENTS
The County of Santa Clara is an equal opportunity employer. CONTRACTOR shall comply
with all applicable Federal, State, and local laws and regulations including Santa Clara County's
equal opportunity requirements. Such laws include lout are not limited to the following: Title VII
of the Civil Rights Act of 1964 as amended; Americ~ms with Disabilities Act of 1990; The
Rehabilitation Act of 1973 (Sections 503 and 504); California Fair Employment and Housing Act
(Government Code sections 12900 et sea.); California Labor Code sections 1101, '1102, and
1102.1. CONTRACTOR shall not discriminate against any subcontractor, employee, or
applicant for employment because of age, race, color, national origin, ancestry, religion,
sex/gender, sexual orientation, mental disability, physical disability, medical condition, political
beliefs, organizational affiliations, or marital status iri the recruitment, selection for training
including apprenticeship, hiring, employment, utilization, promotion, layoff, rates of pay or
other forms of compensation.
XVII. AMENDMENTS
Amendments to the terms or conditions of this Contract shall be requested in writing by the
party desiring such amendments, and any such amendment shall be effective only upon the
mutual Agreement in writing of the parties hereto.
XVIII. INTEGRATED DOCUMENT
This Contract, in conjunction with the Santa Clara County CDBG Joint Powers Agreement,
contains the entire agreement between COUNTY and CITY with respect to the subject matter
hereof. No written or oral agreements, other than the Santa Clara County CDBG Joint Powers
Agreement, with any officer, agent or employee of ~~OLJNTY prior to execution of this Contract
shall affect or modify any of the terms of obligations contained in any documents comprising this
Contract.
XIX. ATTORNI~Y'S FEES
In the event it becomes necessary for any party to obtain legal counsel to enforce the terms of
this contract, the prevailing party shall be entitled t~~ recover reasonable attorney's fees and costs.
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XX. MISCELLANEOUS
A. The captions of this Contract are for convenience of reference only, and the words
contained therein shall in no way be held to explain, modify, amplify or aid in the interpretation,
construction or meaning of the provisions of this Contract.
B. All exhibits attached hereto and referred to in this Contract are incorporated herein by this
reference as if set forth fully herein.
IN WITNESS WHEREOF, the parties have executed-this Contract in duplicate the day and year
above written.
ATTEST: P~iYLLIS ~. ~tri~C,
Clerk oard of Supervisors
APPROVED AS TO FORM AND
LEGALITY:
COjd'1~1TY OF SANTA ~LARA
i~' ~~~~
,~
l~~axrperson, Board o ~Supervisor~
JAMES T. BEALL, JR.
~' CITY
r--. ~ i
Deputy County Counsel
APPROVED AST RM:
Charles Kilia
City Attorney
FY 2000/01 Files
Cities - Contracu 2000/01
Dec. 4, 2000
! a , Di
BY- David W. app
City Mana~er
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P~CvJECT PROPOSAL COVER FnGE
f'_`e..er~l Infnrm~tinn
ma ram ear
Sunny View Lutheran Home 1998
arson a um r or se
Ron Zielske Pzesident and CEO
Tess
22445 Cu ertino Road Cu ertino CA 1 -
e ne. um r ~ um r
408 253-4300 408 255-6015
Activity/Dining Room Sunny View West
22449 Cupertino Road, Cupertino, CA 95014-1043
pe
^ Single Family ^ Homeownership ~ New Construction ^ Maed Use
^ Multifamily ^ Rental ^ Rehab ^ Public Service
Project Description
Please describe the projed with as many details as possible. InGude general information, such as the number of
units, number of Cupertino residents that will be served, services that will be provided, etc.
The .project is a 1605 sq ft dining/activity room to be connected to the Sunny View
West "C" Building`s north entrance. This will serve as a space for meals, activities
and programs for the 28 units of assisted living in this building. The maximum
number of residents served will be 34. Thee,e units are primarily designated for
residents already living at Sunny View West. Meals will be brought in containers
from the main kitchen at the Manor and placed in warming trays and ther. served to
residetlts.~
Services provided in assisted living include: meals, activities, medication
oversight, assistance with activities of d~~ily living, exercise, 24 hour supervision,
emergency response, and other supportive services for the physical, emotional and
spiritual well being.
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EXHIBIT B
Project Work Plan
Fiscal Year 1998
Applicant: Sunny View Lutheran Home
Project Name:
Activity/Dining Room Sunny View West
Responsible staff persons and % of time
.allocated to the activity Activityfor each quarter ' Milestones for the quarter
Ron Zielske 107 Business arrangements, Bid &
Contracts
Paul Kellenberg 157 Oversee actual construction
Sept, Oct, Nov
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EXHIBIT C -
PROPOSED ACTIVITY TIME SCHEDULE
-r
--+
Sunny View Lutheran Home
Agency Name:
ProjectName• Activity/Dining Room Sunny View West
Executive Director: Ron Zielske
Project Manager: Paul Kellenberg
Date Prepared: 1 / 30 / 9 8
:.::
... ;.
,:.::. .:.:~:..r:.:::
,..~
,, .
:.M .. ,, ... ~ .~ : . ,;:..:... ;.;;~ .:.:::;:.:: .:.: ~.
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:... ,. ~ .. a..,... ....
v ... .v. k w r. .. .. .. .. . ~ w. ....... ~. ~ . v:. ... .. .... r... ; , .Ji. ii
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:> ., ~" :. • ~ : • • .:: '~!!4~ ., , n . gin:. ~. .....:::::::..::.....:..............
Construct Activity/Dining Room X
Can this workload be incorporated into the on-going w rkload of the applicant and successfully be implemented according to this schedule? ye s
Schedule approved by: ~ tae; President and CEO ~~; 1/30/98
EX~IIBIT D
Project ~tudget
Fiscal Year 98
Applicant: Sunny View Lutheran Home
Project Name:
,LINE-.ITEM 'FISCAL YEAR
SALARIES
Personnel
Benefits
OFFICE EXPENSES
Rent
Tele hone
Posta e
Printin
Su lies
Travel
Utilities
E ui ment
Dues and Subscri tions
Other
OTHER EXPENSES
Accountin Services
Contract Services
Insurance
Conferences
Miscellaneous
Other
OU
TOTAL
unny iew ut eran o
11
Exhibit A
ApplicantJAgency Project #
(City of Cupertino CU-99-92
---
~A~ency_ AddrQSS __ _ [Project Name
- __ __
Community Development !Public Service Grant Implementation
'Department __ _ __ _
~Pro~ject Address
.10300 Torre Avenue.
- _
_ n/a
~A~ency_Phane
-
(408) 777-3251
Agency FAX. - _ _ ~'~~
(408) 777-3333
'Project Description
Review and monitor CDBG subrecipient agreements. Meet with subrecipients as
needed, negotiate and amend agreements, monitor agency progress.
Exhibit B
Agency Name: City of Cupertino
Project Name: Public Service Implementation
Project Work Plan
FY 2000/2001
Project No. CU-99-92
Date Prepared: 03/28/01
Santa Clara County HCD
Responsible staff person(s) and
approximate. percentage of the time
charged to this activity Activity for period Products or milestones
Senior Planner 7% First Quarter: Administer CDBG public First Quarter:
service grants and negotiate contracts
Second Quarter:
Second Quarter: Continue to monitor
agreements Third Quarter:
Third Quarter: Continue to monitor Fourth Quarter:
agreements
Fourth Quarter: Begin to plan next CDBG
allocation schedule and continue
monitoring current agreements
Exhibit C
Proposed Implementation Time Schedule
FY 2000-2001
Agency Name: City of Cupertino
Project Name: Public Service Grant Implementation Project #: CU-99-92
Date: 03/28/01
Santa Clara County HCD
Specific Activities
Negotiate agreements JUL
® AUG
^ SEPT.
^ OCT
^ NOV
^ DEC
^ JAN'
^ FEB
^ MAR..
^ APR
^ MAY
^ JUN
^
Monitor agreements ® ®
Begin CDBG funding
process ^ ^ ^ ^ ® ® ® ^ ^ ^ ^ ^
Exhibit D
Agency Name: City of Cupertino
Project Name: Public Service Grant Implementation
BUDGET
FY 2000-2001
Project #: CU-99-92
Date Prepared: 03/28/01
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR` MAY JUN
SALARIES $8000
Personnel
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design
Acquisition
Site investigation
Exhibit A
ApplicantlA ®ncy Project #
Cupertino Community Services CU-00-12
Agency Address, Project Name
10185 N. Stelling Road !,CC:>-Housing Development
(Cupertino, CA 95014 Pro ect Address
_ ----
- --- ,
- ---
~~Vista Drive near Stevens Creek Boulevard,
[A~encx Phone _ _ _ ---- ---- - -- !Cupertino, CA
(408) 255-8033 -- _-
- _ - ',
T -
jAgency FAX
- -- -- - -
(408) 366-6090
Project Description
~_ _- ~__ _ _ __ _ _
- - .
- _ _~ _- --
!Agency will use funds to pay for long- term lease from the Santa Clara Count Fire
y
'District. Site is surplus property that will be leased to the agency for 57 years for the,;
,purposes of providing affordable housing. agency plans on constructing 24 units of
affordable family housing on the site. Construction is set to begin in August, 2001. 'I
Exhibit B
Agency Name: Cupertino Community Services
Project Name: Vista Drive Development
Project Work Plan
FY 1999-2000
Project No. CU-00-12
Date Prepared: 03/29/01
Santa Clara County HCD
Responsible staff person(s) and
approximate percentage of the time
charged to this activity Activity for period Products or milestones
First Quarter: First Quarter:
Second Quarter: Second Quarter:
Third Quarter: Lease Property Third Quarter: Lease Property
Fourth Quarter: Fourth Quarter:
Exhibit C
Proposed Implementation Time Schedule
FY 1999/2000
Agency Name: Cupertino Community Services
Date: 03/29/01
Project Name: Vista Drive Development Project #: CU-00-12 Santa Clara County HCD
Specific Activities JUL AUG SEPT. OCT NOV DEC JAN FEB MAR APR MAY JUN
Acquire Property ^ ^ ^ ^ ^ ^ ^ ^ ^ ® ^ ^
Exhibit D
Agency Name: City of Cupertino
Project Name: CCS-Housing Development
BUDGET
FY 2000-2001
Project #: CU-00-12
Date Prepared: 03/29/01
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR. MAY JUN
SALARIES
Personnel
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services __
Auditing Fees _
Insurance _
Davis-Bacon Compliance _
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design __
Acquisition -Lease _ 268,189.21
Site investigation
PROJECT PROPOS~~L COVER P.-.~E
General Information
ame o ppucant
Charities Housing
Development Corporation rogram ear
1999-2000
rua erson a ate um r or se n y
Berkeley Burbank Project Manager
Aoor~s5 E. San Fernando St.
San Jose ~
CA P
95112
elep ne umcer
~ 408 ~ 282-1137 ax umcer
40f~ 280-1311 bburbank@ccsj.org
ameor rode rogram Transitional Housing for Survivors of Domestic Violence
aon
Corner of Benton and E1
Camino heal, Santa Clara,
CA 95050
rotect ype
^
Single Family ^ Homeownership
~ New Construction
^ Maed Use
Muitifamily ~ Rental ^ Rehab ^ Public Service
Project Description
Please describe the project with as many details as possible. Include general information, such as the number of
units, number of Cupertino residents that will be served, services that will be provided, etc.
The proposed development consists of 25 units of co-housing for survivors of domestic violence, a child care facility and a
resident manager's unit. The units will be affordable to very low-income households with an average household income of
30% of the Area Medium Income. Co-housing communities respond to the basic needs of today's households (child care,
social contact and economic efficiency) by combining the autonomy of private dwellings with the advantages of community
living. Each household has a private residence but also shares ~:xtensive common facilities with the larger group, such as
dining, children's playrooms, study rooms and laundry facilities. In Santa Clara County co-housing has been shown to be
conducive in giving women and their children both the privacy and the community they need to regain control of their lives
when transitioning out of an unhealthy living environment. These units will offer families an affordable living situation,
informal community support, child care and centralized acce:~s to services specifically for battered women and their
children. The architects for the development, McCamant and DwTett, are internationally recognized leaders in co-housing.
The site is ideally located adjacent to a CalTrain station and on a major bus arterial. Its central location places it in
proximity to many employment opportunities throughout the valley and the transportation necessary to capitalize upon those
opportunities. In addition, its location will give residents access to public services available in the broader community.
The site is located in the City of Santa Clara and is approximately 2.5 acres. The land is owned by the city and will be
leased to the project owner for a dollar a year for up to 99 year:. The City of Santa Clara has also allocated $600,000 in
HOME funds for construction. The City of San Jose has committed $400,000 of CDBG funds. An additional $300,000 has
been raised from other funding sources. There is approximately $1,600,000 remaining to be raised. In order for the
housing to effectively serve very low-income survivors of domestic violence, it is crucial that the it carry no conventional
debt. To fill the gap, funding requests have been submitted to :several cities and the county, all of whom will benefit from
the project because families from all over the county will be served. Finally there are funds available conduct a capital
campaign to raise support for this development. The gap financing is expected to be completed by June of 1999.
Cupertino residents recovering from domestic violence will benefit from affordable, transitional housing. This project will
enable them to receive services in an effective manner and break the cycle of violence. In 1998 over 255 residents of
Cupertino received services from the four Domestic Violence agencies in the county. Based upon these statistics we project
that 2 - 3 Cupertino residents (one unit) will be served by this facility. Marketing efforts will be made to ensure they are
aware when this housing is available.
9
Exhibit B
Project Work Plan
FY 1999-2000
Agency Name: Charities Housing Development Corporation
Project Name: Transitional Housing for Survivor's of Domestic Abuse
Date Prepared: February 9, 2000
Project No. CU-00-13 Santa Clara County HCD
Responsible staff person(s) and
approximate percentage of the time
charged to this activity Activity for period Products or milestones
Director (.01 PTE) Supervise Staff, manage and administer the Ongoing
project.
Project Manager (.50 PTE) Coordinate Development Team and First Quarter: Use Permit
Activity
Second Quarter: Architectural Review
Third Quarter: Plan check
Fourth Quarter: Construction
Perform financial reviews Ongoing
Report to funders as required Ongoing
Exhibit C
Proposed Implementation Time Schedule
FY 1999/2000
Agency Name: Charities Housing Development Corporation
Project Name: Transitional Housing for Survivor's of Domestic Violence
Date: February 9, 2000
Project #: CU-00-13 Santa Clara County HCD
Specific Activities JUL AUG SEPT. OCT NOV DEC JAN FEB MAR APR MAY JUN
Receive Use Permit
Receive Architectural
Approval
•. .,,
~uuiiu~ r~au~ iui
Review
Begin Construction
Exhibit D
BUDGET
FY 1999/2000
Agency Name: Charities Housing Development Corporation
Project Name: Transitional Housing for Survivors of Domestic Abuse Project #: CU-00-13
Date Prepared: February 9, 2000
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NOV DEC JAN FEB MAR -APR " MAY JUN
SALARIES
Personnel
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
Project Administration
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design 20,000
Acquisition
Site investigation
PROJECT PROPOSAL COVER PAGE
~.
General Information
Name of Applicant Program Year
CUPERTINO COMMUNITY SERVICES, INC. 1999-2000
Contact Person Title Project Number (For Office Use Only)
MARY ELLEN CHELL EXECUTIVE DIRECTOR
Address City State Zip Code
10185 N. STEELING ROAD CUPERTINO CA 95014
Telephone Number 1=ax Number
408 255033 408 366090
Name of Project/Program
CUPERTINO COMMUNITY SERVICES, INC. ROTA"SING SHELTER PROGRAM
Location
10185 N. STEELING ROAD, CUPERTINO /VARIOUS RELIGIOUS CONGREGATIONS
Project Type
Single Family Homeownership New Construction Mixed Use
Multifamily Rental Rehab x Public Service
Project Description
Please describe the project with as many details as possible. Include general information. such as the
numoer or units, number of Cupertino residents that will be served, services that will be provided, etc.
Cupertino Community Services, Inc. (CCS), in collaboration with the Faith in Action Group, began
operation of the Rotating Shelter Program in August, '1991. Established as a transitional housing
program, the Shelter Program provides shelter, meals and a wide variety of services to Shelter guests.
As the name implies, the Shelter rotates between hose; congregations on a monthly basis. The hosts and
additional participating congregations and community groups bring hot meals to the Shelter very night.
Breakfast and lunch supplies are also provided. The cloal of the Shelter Program is to assist homeless
individuals achieve and maintain gainful employment ~~nd permanent housing. The Shelter Program can
accommodate as many as 15 guests per night for an annual total of approximately 60-65 guests each
year.
Each applicant applying to become a Shelter guest is ~rarefully screened. The two mandatory
qualifications for acceptance into the Shelter are: 1) Ttie applicant must be alcohol and drug-free; and 2)
the applicant must be ready and willing to seek, find and keep full-time, gainful. employment, set aside
funds for move-in costs, and secure permanent housing. All applicants are considered to be very low
income. They are referred to CCS from agencies such as Sunnyvale Community Services, United Way,
Salvation Army, Veteran's Administration, other shelter programs, word-0f-mouth, and the Shelter hotline.
To improve each guest's chances of obtaining employment and permanent housing, a private voice mail-
box is assigned to each person entering the Shelter Program. They can receive mail addressed to them
at the CCS office. Medical and dental services are av~~ilable to guests from local professionals at
discounted rates or free of charge. The Northwest YMCA offers free membership to each program
participant. This privilege allows guests the opportunity to shower, work out and relax. A program
Manager develops a transitional housing plan for each of the Shelter Program guests. Guests meet
weekly with the Case Manager on an individual basis t~~ discuss their progress. A house meeting is held
weekly-to discuss at the group level any issues that need to be resolved.
EXHIBIT B
Project Work Plan
Fiscal Year 1999-2000
Applicant: CUPERTINO COMMUNITY SERVICES INC.
Project Name: ROTATING SHELTER PROGRAM
Responsible staff persons and % of time
allocated to the gctivity Activity for each quarter Milestones for the quarter
Executive Director - 17% Administration; grant oversight. Contract compliance and prol,~ram success.
Program Manager - 100% Supervises overnight supervisors. Guests are either looking for work or are
Develops resources within community. workine and saving mnnP~ r.,,~;.,;,~,,.,~
Screens potential guests, negotiates
individual plans, information and referrals goals and needs are being met.•~~ ~ ~yuµ~
as necessary, provides other supportive
services as necessary, monitors individual
guests progress.
Overnight Supervisors - 100% Oversees nightly procedures of the Shelter, Maintain awell-run operation and a clean
includinb sign-ins, set-up for dinner and and safe environment for guests
sleeping areas, inventory of supplies, .
maintenance of clean and safe
environment.
Office Manager - 16% Administrative support. Prepares quarterly reports.
'-1
EXHIBIT C
PROPOSED ACTIVITY TIME SCHEDULE
Agency Name: CUPERTINO COMMUNITY SERVICES INC.
Project Name: ROTATING SHELTER PROGRAM
Executive Director: MARY ELLEN CHELL
Project Manager: IRMA ANDERSON
vate Preparecl: JANUARY 29, 1999
Activity .: , ,
... ,, .; . .. ;
.~u~.
,AUK
;sEP
oCT
Screen and interview applicants X X X X
ivianua~n aany ~neiter operations X X X X
Monitor Progress of guests X X X X
Coordinate with volunteer churches X X X X
Develop job leads for guests X X X X
Develop housing alternatives X X X X
Follow up monitoring of former guests X X X X
cvaluate Program and modify X X X X
~~ DEC.. ;,1~AN ; F~~ <MAf~. APR ~IAY.
X ~ X ~ X ~ X ~ X ~ X ~ X ~ x
X X X X X X X X
X X X X X X X X
X X X X X X X X
X X X X X X X X
X X X X X X X X
X X X X X X X X
X X X X X X X X
Can this workload be incorporated into the on-going workload of the applicant and successfully be implemented according to this schedule?
Schedule approved by: MARY ELLEN CHELL Title: EXECUTIVE DIRECTOR
Date: l /29/99
EXHIBIT D
Projecit Budget
Fiscal Year i~_ZOOo
Applicant: CUPERTINO COMMUNITY ERVICES. INC.
Project Name: ROTATING SHELTER PROC=R~~M
..LINE ITEM FISCAL YEAR i95~-zoos
SALARIES
Personnel
$ 22,000
Benefits $ 3,000
OFFICE EXPENSES
Rent
Tele hone
Posta e
Printin
Su lies
Travel
Utilities
E ui ment
Dues and Subscri bons
Other
OTHER EXPENSES
Accountin Services
Contract Services
Insurance
Conferences
Miscellaneous
Other
TOTAL $ 25,000
EXHIBIT A
CITY OF CUIPERTINO
PROJECT PROPOSAL COVER PAGE
General Information
Name of Applicant Program Year
CUPERTINO COMMUNITY SERVICES, INC. 1999-2000
Contact Person Title Project Number (For Office Use Only)
MARY ELLEN CHELL EXECUTIVE DIRECTOR
Address City - State Zip Code
10185 N. STEELING ROAD CUPERTINO CA 95014
Telephone Number Fax Num'~ber
408 255-8033 408 366-6090
Name of Project/Program
AFFORDABLE HOUSING PROGRAM
Location
10185 N. STEELING ROAD, CUPERTINO
Project Type
Single Family Homeownership New Construction Mixed Use
Multifamily Rental Rehab x Public Service
Project Description
Please describe the project with as many details as possible. Include general information, such as the
number of units, number of Cupertino residents that will be served, services that will be proviaea, etc.
One of the stated objectives of Cupertino Community Services, Inc. is "to support and advocate affordable housing". it
CCS carries out this objective in a number of ways. We promote affordable housing by distributing "Cupertino: A '~,
Community for All", an educational booklet produced by the P,ffordable Housing Education Committee and the brochure
"Affordable Housing in the City of Cupertino." CCS staff wor~~s to educate the community about the relationship between
.affordable housing and the economic viability of our area. In addition, CCS staff participates in the Santa Clara County
(Collaborative on Affordable Housing and Homeless Issues, the United Way's Emergency Assistance Network, the
(Cupertino Affordable Housing Committee meetings, and other related efforts.
CCS has developed and implemented a process by which they City's Below-Market-Rate (BMR) housing sales are made
available to the public. In collaboration with the City staff, CC;S determines the identified property's "affordable" sales
price and the eligibility requirements for applicants. CCS is rE~sponsible for advertising units as they become available,
and processes applications as they are submitted. We anticipate over 1,000 inquires for BMR sales and rentals in the
next year. More than 214 applications for BMR rentals were processed this past year, and we are anticipating twice that
number of applications as the Arioso rentals and O'Brien Development become available. We currently manage ten
senior units at Chateau Cupertino. CCS is responsible for screening and placing eligible seniors into these units. Staff
also provides support services, such as counseling, referrals, and subsidies for program participants.
--~.
EXHIBIT B
Project Work Plan
Fiscal Year 1999-2000
Applicant: Cupertino Community Services, Inc.
Project Name: Affordable Housing Program
sponsif~le st
Program Coordinator (70%)
Executive Director - 10%
I Administrative Asst. - 6%
time
Recruit and screen applicants for BMR
rentals, housing sales, Chateau Cupertino
and provide referrals for the Sims House.
Maintain waiting list of qualified applicants,
eimn~rt recirlents with anxiliarv servirec
---rr--- ----------- ---- --- -------~ --- ----.
monitor residents, maintain property,
collect rent, enforce house rules, evict non-
compliant tenants, secure furniture for
transitional units, maintain records, and
ensure compliance with local state and
Federal regulations.
All available units are occupied or sold.
Waiting lists are compiled.
Administration, grant oversight. Contract compliance and program success.
Type reports, administrative support, mail Prepare quarterly reports.
Applications.
-~',
• EXI-IIBIT C
PROPOSED ACTIVITY TIMID SCHEDULE
Agcncy Nnmc: CUPERTTNO COMMUNTTY SERVICES INC.
Project Name: ArrORDABLE HOUSING PROGRAM `
Executive Director: MARY ELLEN CHELL
Project Manager: CAROLYN KIELY
Datc I'reparccl:
:.,.:.
......
,... ...r......,;.:.:;:.;,........
Implement IIMR programs X
X
X
...:: r ,
X
,......
X
X
' ~X:
X
Recruit and screen applicants X X X X X X X X X X X• X
Maintain eligibility lists for rental and sales
units. X X X X X X X X X X X X
Place applicants intp housing units. ~ X X X X X X X X X X X X
Monitor residents X X X X X X X X X X X X
Provides support services as needed. X X X X X X X X X. X X X
Provide housing counseling, information
and referrals. X X X X X X X X X
X
X
X
1/valuate ro'ect. ~ X X X X X X X X X X X X
Can 11-is workload Ue inCorporalcd into the on-going workloacl of the a
Schedule approved by: MARY I;I,LIIN CI-IrLL pplicant and succcssfi;lly be implemcnlcd according to ibis schedulcT
Title: IIX>/CUTIVI/ DTRECTOR Date:
.
EXHIBIT D
Project Budget
Fiscal Year 1999-2000
Applicant: CUPERTINO COMMiJN1TY SERVICES. INC.
Project Name: AFFORDABLE HOUSWG PROGRAM
SALARIES
Personnel :$12,000.00
Benefits 1,320.00
OFFICE EXPENSES
Rent
Tele hone 400.00
Posta a 80.00
Printin 100.00
Su lies 100.00
Travel
Utilities
E ui ment
Dues and Subscri tions
Other (Overhead 10%) _ _
OTHER EXPENSES
Accountin Services
Contract Services
Insurance
Conferences
Miscellaneous
Other
Direct Assistance 1,000.00
TOTAL $15,000.00
PRvJECT PROPOS~~L COVER P~-,~E
C~anoral 1 nfc~rmation
`me o . ppucant ' ----- - - -
Senior Adults Legal
Assistance (SALA) rogram ear
1999-2000
rxact arson a o~eu umcer or se nN
Georgia Bacil Directing Attorney .
rasa
160 E. Virginia St.
#260 ~
San Jose
CA P
95112
e~epnone umcer ax umcer .
tenQ 1 ~4r,-S4G1 -
Legal Assistance to Cupertino Elders
non
Cupertino Senior Center, 21251 Stevens Creek Blvd., Cupertino 95014
^ Single Family
^ Multifamily
^ Homeownership
^ Rental
^ New Construction
^ Rehab
^ Mixed Use
® Public Service
Project Description
Please describe the proved with as many details as possible., Include general information, such as the number of
units. number of Cupertino residents that will be served, services that will De proviaea. arc.
SALA is a non profit law office that provides free civil legal services to Santa Clara County residents, age 60
or older, with an emphasis upon those who aze low income or in social need. SALA's staff of 5 attorneys have
expertise in problems common to our tazget population. SALA's attorney staff is augmented by approximately 10
volunteer intake wockers who assist with client interviews at senior centers and by approximately 20 pro bono
attorneys who provide simple wills through SALA's No Fee 1lVills Panel. Legal services (in the form of ad-
vice/referrals, consultations, representation, and community education) are provided in the following azeas: Public
Benefits (Social Security, SSI, Medicare, Medi-Cal); Elder Abuse; Nursing Homes; Advance Directives; Consumer;
Housing; and Simple Wills (through the Wills Panel).
SALA has served Cupertino seniors since 1979. In 1597-98 and 1998-99, $5,000 from Cupertino's CDBG
program enabled SALA to increase our number of half-hour appointments at the Cupertino Senior Center from 4
monthly (the1996-97 level) to 8 monthly. CDBG funds aze requested for 1999-2000 to maintain SALA's expanded
program of legal services at the Cupertino Senior Center. SALA also proposes to continue home visits to Cupertino
elders who are homebound or institutionalized. Clients with ~irgent legal problems will also be served on an
"emergency" basis by telephone. Cupertino elders who appea~~ at SALA intake sites in other cities will also be served.
Prior to 1997-98, the waiting time for a SALA appointment at the Senior Center was 2 months or longer. As a
result, only 42% of the Cupertino clients served by SALA from January to June 1997 were seen at the Cupertino
Center, 16% were served by telephone, and the remainder (4;?%) had to travel to a SALA intake site in another city.
The proposed continuation of SALA's expanded services for 1999-2000 will enable more Cupertino elders to be served
locally instead of being forced to seek services at other SAL~~ sites or forgoing services altogether because of
transportation bazriers to these sites. The long waiting time for a SALA appointment at the Cupertino Senior Center
will also be reduced. Significantly, since the service expansir~n in July 1997, 70% of the Cupertino elders served were
seen at the Cupertino Center, 5% were served by phone, and 25~e traveled to another SALA intake site.
As detailed in the Project Work Plan, SALA proposes, to provide direct legal assistance to 40 Cupertino clients
in 1999-2000. This goal for 40 clients includes all elders served through SALA's Cupertino project and not just those
assisted through the service expansion at the Senior Center. SALA also proposes to conduct 1 community education
presentation at the Cupertino Center.
There is no other funding to support the proposed service expansion. If no CDBG funding is received, services
to Cupertino elders will not be expanded. If less CDBG funding than the $5,000 requested is received, it may not be
economically feasible for SALA to provide expanded service: at the Senior Center at the frequency proposed.
9
I•JXI~II3IT I3
P><•oject Worl~ Plan
Fiscal Year 1999-2000
Applicant: Senior Adults Legal Assistance (SALA)
Project Name• Legal Assistance to Cupertino Elders
Responsible staff persons and % of time
allocated to the activity Activity for each quarter Milestones for the quarter
(i) .13 FTE Legal Worker Legal Services:
(1) Provide direct legal (1) Serve 10 elders per quarter.
(Directing Attorney, assistance to 40
Supervising Attorney, Cupertino clients through
Staff Attorney, Staff 24 intake days
Paralegal, gr,f,Volunteer) (consisting of 4 half-hour
appointments) at the
Cupertino Senior Center,
other intake sites, or by
home visits or telephone
intake.
Communit~Education: (2) Complete one
(2) .002 FTE Legal Worker (2) provide one community presentation by June 30, 2000.
(Directing Attorney, education presentation at
Supervistng Attorney, the Cupertino Senior Center.
Staff Attorney, Staff .
Paralegal, or Volunteer)
* The proposed annual goal for 40 Cupertino clients served includes all elders served through SALA's Cupertino
project and not just those assisted through the service expansion at the Senior Center.
10
- •~
. EXh.~IT C -- _
F~
PROPOSED ACTNTTY TIMC SCIII;DULC
Agency Name: Senior Adults Legal Assistance (SALA)
Proje~tName: Legal Assistance to Cupertino Elders
Executive Director: Georgia' Bacil
Project Manager: Georgia Bacil
Date Prepared: February 16, 1999 '
Direct legal services to X X X X X X X X
Cupertino elders ••
m. .., 1. L, l ~ ~- 1-1-, o Y X X 7C X X X X
1W11.C 1llV ll l.llly .~7Gj~ivia :a ..v ~•. •• •• -- -- --
Cupertino Senior Center
{.,~;
Annual community education
presentation at the Cupertino
Senior Center
X X X X
~"'
X X X X
Can this workload be incorporated into the on-going workload of the applicant anct successfully be implemented according to this schedule? Yes .
Schedule approved by: rPorcJia Bari 1 Title: Di rP~ti nq Attorney Date:Fr~hruary 1 F' 1999
EXHIBIT D
Applicant:
Project Name:
Project E~udget
Fiscal Yeai• 1999-2000
Senior Adults Legal Assistance (SALA)
Legal Assistance to Cupertino Elders
LINE ITEM FLSCAL YEAR 19 9 9- 2 0 0 0
SALARIES
' Personnel
12 , 6 6 7
Benefits 1, 5 8 8
OFFICE EXPENSES
Rent ~
1, 880
Telephone 4 2 0
Postase
Printing 2 0 0
Su lies 3 8 0
Travel 6 8
Utilities 0
E ui ment Rental/Maintenance 168
Dues and Subscri tions 19 6
Other Publications/Law Libra y 328
OTHER EXPENSES
Accountins Services
2 7 2
Contract Services 18 0
Insurance 6 6 0
Conferences & Training 140
Miscellaneous 4
Other Depreciation/Assistanc 210
to Individuals
TOTAL }`
12
Exhibit A
ApplicantlA ency Project #
iCity of Cupertino CU-00-53
~Agenc~+.A_ddress _ _ ,~ ~P~ect Name
.
'Community Development __.._. -._._
----
Urban County Rehabilitation Services
(Department Pro'ect_Address
10300 Torre Avenue
__ n/a
___ -
Agency Phone
---~ ~:
i(408) 777-3251 I,
-_ ___ ___
[Agency FAX
_..__ __ _ __
-
-
08) 777-3333
;(4 ;
_
- _--
Project Description
I _____ - - -- - -- -_ -T -_
T
',Funds are used to cover urban county staffing costs associated with Cupertino's
(rehabilitation program. Staff consists of County of Santa Clara rehabilitation
'specialist and clerical support.
Exhibit B
Project Work Plan
FY 2000-2001
Agency Name: City of Cupertino
Project Name: Urban County Rehabilitation Services
Project No. CU-00-53
Date Prepared: 03/28/01
Santa Clara County HCD
Responsible staff person(s) and
approximate percentage of the time
charged to this activity Activity for period Products or milestones
Senior Planner 0% First Quarter: Transfer funds to county First Quarter: Transfer funds
account
County Rehab Staff 10% Second Quarter: None
Second Quarter: None
Third Quarter: None
Third Quarter: None
Fourth Quarter: None
Fourth Quarter: None
Exhibit C
Proposed Implementation Time Schedule
FY 2000/2001
Agency Name: City of Cupertino Date: 03/28/01
Project Name: Urban County Rehabilitation Services Project #: CU-00-53 Santa Clara County HCD
Specific Activities JUL AUG SEPT. OCT NOV DEC JAN FEB MAR APR MAY JUN
Reprogram funds to
County ® ®
None ~ ~
Exhibit D
Agency Name: City of Cupertino
Project Name: Urban County Rehabilitation Services
BUDGET
FY 1999/2000
Project #: CU-00-53
Date Prepared: 03/28/01
Santa Clara County HCD
LINE. ITEM JUL AUG SEPT OCT NOV DEC." JAN FEB ' MAR APR- MAY JUN
SALARIES
Personnel s ~ s,ooo
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design
Acquisition
Site investigation
Exhibit A
Applicant/A ency Pro}ect #
(City of Cupertino CU-00-91
___-
Agency Address _ T - _ - _ ___ _ -- _ _ . T_
Project Name _ ____
',Community Development General Administration
IDe artment
P ~ __ _ T
~Project_Address
',10300 Torre Avenue
- --- -~
n/a
[A~Cy Phone
!(408) 777-3251
___
_ - - -- -
AAgency FAX -- -
-
---
'~(408) 777-3333 _
-
---
-
T~_ _ _ -
~Project Description _
- _ - __
_
'General administration of the Community Development Block Grant (CDBG)
program. Includes staff time to attend urban county staff meetings, prepare i
documents and agreements. Also includes staff time necessary to distribute annual j
entitlement including conducting public hearings and reviewing grant applications.
3
Exhibit B
Agency Name: City of Cupertino
Project Name
Project Work Plan
FY 2000-2001
Project No. CU-00-91
Date Prepared: 03/28/01
Santa Clara County HCD
General Administration
Responsible staff person(s) and
approximate: percentage of the time
charged to this activity Activity for .period Products or milestones
Senior Planner 17% First Quarter: Attend Urban County First Quarter:
meetincs
v
Second Quarter:
Second Quarter: Begin CDBG process for
following year Third Quarter:
Third Quarter: Continue to attend meetings Fourth Quarter:
and prepare necessary reports
Fourth Quarter: Continue to attend
meetings and prepare necessary reports
Exhibit C
Proposed Implementation Time Schedule
FY 2000-2001
Agency Name: City of Cupertino
Date: 03/28/01
Project Name: General Administration Project #: CU-00-91 Santa Clara County HCD
Specific Activities JUL AUG SEPT.. :OCT. NOV DEC JAN FEB MAR APR MAY JUN
Attend Urban County
staff meetings ® ®
Conduct annual
CDBG funding
distribution ^ ^ ^ ^ ® ® ® ® ^ ^ ^ ^
Exhibit D
Agency Name: City of Cupertino
Project Name: General Administration
BUDGET
FY 2000-2001
Project #: CU-00-91
Date Prepared: 03/28/01
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NOV ' DEC JAN FEB MAR' APR" MAY JUN
SALARIES
Personnel $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design
Acquisition
Site investigation
Exhibit A
Applicant/A ency Project
City of Cupertino CU-00-92
- - - - -~
Agency Address ~ __
-- --
Project Name
iCommunity Development '.Public Service Grant Implementation
',Department ---
~Pro~ect Address
10300 Torre Avenue ~ - ~~
Agency Phone
__
,(408) 7773251 ' I
A~ency FAX
- -__ - - -- ----- '
i(408) 777-3333
_-- --
_ _ _
- ---
------
-
~Project Description -
J
--
-
v-j~ -
_ -
Review and monitor CDBG subrecipient agreements. Meet with subrecipients as I
needed, negotiate and amend agreem ~
ents, monitor agency progress.
Exhibit B
Agency Name: City of Cupertino
Project Name: Public Service Implementation
Project Work Plan
FY 2000/2001
Project No. CU-00-92
Date Prepared: 03/28/01
Santa Clara County HCD
Responsible staff person(s) and
approximate percentage of the time
charged to this activity Activity for period Products or milestones
Senior Planner 7% First Quarter: Administer CDBG public First Quarter:
service grants and negotiate contracts
Second Quarter:
Second Quarter: Continue to monitor
agreements Third Quarter:
Third Quarter: Continue to monitor Fourth Quarter:
agreements
Fourth Quarter: Begin to plan next CDBG
allocation schedule and continue
monitoring current agreements
Exhibit C
Proposed Implementation Time Schedule
FY 2000-2001
Agency Name: City of Cupertino
Project Name: Public Service Grant Implementation Project #: CU-00-92
Date: 03/28/01
Santa Clara County HCD
Specific Activities JUL AUG SEPT. OCT. NOV DEC JAN FEB MAR APR MAY JUN
Negotiate agreements ® ~
Monitor agreements ® ®
Begin CDBG funding
process ~ ~
Exhibit D
Agency Name: City of Cupertino
Project Name: Public Service Grant Implementation
BUDGET
FY 2000-2001
Project #: CU-00-92
Date Prepared: 03/28/01
Santa Clara County HCD
LINE ITEM JUL. AUG SEPT OCT NOV DEC JAN FEB MAR APR " MAY JIJN
SALARIES $8000
Personnel
Benefits
OFFICE EXPENSE
Rent
__
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
ArchitecturaUDesign
Acquisition
Site investigation
Exhibit A
Applicant/A ency Project #
'Cupertino Community Services CU-U1-12
~Agency_Address ~ ~_ P~ ro~~3ct Name
10185 N. Stelling Road _
CCS Housing Development
Cupertino, CA 95014 Pro"~.ct Address
Agency Phone ista rive, near Stevens Creek Boulevard,
_ __ Cu ertino, CA
'(408) 255-8033 ~
[Agency FAX
--
(408) 366-6090
Project Description
Agency will use funds to pay for long-term lease from the Santa Clara County Fire
'.District. Site is surplus property that will be leased to the agency for 57 years for the;
:.purposes of providing affordable housing. Agency plans on constructing 24 units of ~,
..affordable family housing on the site. Construction is set to begin in August, 2001.
Exhibit B
Agency Name: Cupertino Community Services
Project Name: Vista Drive Development
Project Work Plan
FY 1999-2000
Project No. CU-O1-12
Date Prepared: 03/29/01
Santa Clara County HCD
-__
Responsible staff person(s) and Activity for period Products or milestones
approximate percentage of the time
charged to this activity
First Quarter:
Second Quarter:
Third Quarter: Lease Property
Fourth Quarter:
First Quarter:
Second Quarter:
Third Quarter: Lease Property
Fourth Quarter:
Exhibit C
Proposed Implementation Time Schedule
FY 1999/2000
Agency Name: Cupertino Community Services
Date: 03/29/01
Project Name: Vista Drive Development Project #: CU-O1-12 Santa Clara County HCD
Specific Activities JUL AUG SEPT. OCT NOV DEC JAN FEB MAR APR MAY JUN
Acquire Property ~ ~
^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^
Exhibit D
Agency Name: City of Cupertino
Project Name: CCS-Housing Development
BUDGET
FY 2000-2001
Project #: CU-O1-12
Date Prepared: 03/29/01
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN
SALARIES
Personnel
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design
Acquisition -Lease ios,9~~
Site investigation
PROJECT PROPOSAL COVER PAGE
General Information
Name of Applicant Program Year
CUPERTINO COMMUNITY SERVICES, INC. 2000-2001
Contact Person Title Project Number (For Office Use Only)
MARY ELLEN CHELL EXECUTIVE DIRE~:.TOR
Address City State Zip Code
10185 N. STEELING ROAD CUPERTINO CA 95014
Telephone Number Fax Number
408 255-8033 X108 366-6090
Name of Project/Program
CUPERTINO COMMUNITY SERVICES, INC. ROTAl~ING SHELTER PROGRAM
Location
10185 N. STEELING ROAD, CUPERTINO / VARIOU:i RELIGIOUS CONGREGATIONS
Project Type
Single Family Homeownership New Construction Mixed Use
Multifamily Rental
Rehab
x Public Service
Project Description
Please describe the project with as many details as p~~ssible. Include general information, such as the
number of units. number of Cupertino residents that Hill be served, services that will be provioeo, etc.
Cupertino Community Services, Inc. (CCS), in collaboration with the Faith in Action Group, began
operation of the Rotating Shelter Program in August, 1991. Established as a transitional housing
program, the Shelter Program provides shelter, meals; and a wide variety of services to Shelter guests.
As the name implies, the Shelter rotates between host congregations on a monthly basis. The hosts and
additional participating congregations and community groups bring hot meals to the Shelter very night.
Breakfast and lunch supplies are also provided. The goal of the Shelter Program is to assist homeless
individuals achieve and maintain gainful employment and permanent housing. The Shelter Program can
accommodate as many as 15 guests per night for an annual total of approximately 60-65 guests each
year.
Each applicant applying to become a Shelter guest is carefully screened. The two mandatory
qualifications for acceptance into the Shelter are: 1) The applicant must be alcohol and drug-free; and 2)
the applicant must be ready and willing to seek, find 2nd keep full-time, gainful employment, set aside
funds for move-in costs, and secure permanent housing. All applicants are considered to be very low
income. They are referred to CCS from agencies such as Sunnyvale Community Services, United Way,
Salvation Army, Veteran's Administration, other shelter programs, word-of-mouth, and the Shelter hotline.
To improve each guest's chances of obtaining emplo~rment and permanent housing, a private voice mail-
box is assigned to each person entering the Shelter Program. They can receive mail addressed to them
at the CCS office. Medical and dental services are available to guests from local professionals at
discounted rates or free of charge. The Northwest Y~ACA offers free membership to each program
participant. This privilege allows guests the opportunity to shower, work out and relax. A program
Manager develops a transitional housing plan for eacl~ of the Shelter Program guests. Guests meet
weekly with the Case Manager on an individual basis to discuss their progress. A house meeting is held
weekly to discuss at the group level any issues that need to be resolved.
EXHIBIT B
Project Work Plan
Fiscal Year 2000-2001
Applicant: CUPERTINO COMMUNITY SERVICES, INC.
Project Name: ROTATING SHELTER PROGRAM
Responsible staff persons and % of time
allocated to the activity Activity for each quarter Milestones for the quarter
Executive Director -11% Administration; grant oversight. Contract compliance and program success.
Program Manager - 100% Supervises overnight supervisors. Guests are either looking for work or are
Develops resources within community. working and saving money. Individual
Screens potential guests, negotiates goals and needs are being met.
mdividuai plans, information and rererrais
as necessary, provides other supportive
services as necessary, monitors individual
guests progress.
Overnight Supervisors - 100% Oversees nightly procedures of the Shelter, Maintain awell-run operation and a clean
including sign-ins, set-up for dinner and and safe environment for guests.
sleeping areas, inventory of supplies,
maintenance of clean and safe
envirorunent.
Office Manager - 16% Administrative support. Prepares quarterly reports.
EXHIBIT C
PROPOSED ACTIVITY TIME SCHEDULE
Agency Name: CUPERTINO COMMUNITY SERVICES, INC.
Project Name: ROTATING SHELTER PROGRAM
Executive Director: MARY ELLEN CHELL
Project Manager: IRMA ANDERSON
Date Prepared: February 7, 2000
Actvit ~ .~--~- ~' `~`'
JUL AUG . SEP OCT NOV``~ DEC-
. ~,~n ,JeN
- -:FEB~- MA; Y
R
:- ~
:_..
A A'~'
J
Screen and interview applicants X X X X X X X X X X X X
Maintain daily Shelter operations X X X X X X X X X X X X
Monitor Progress of guests X X X X X X X X X X X X
Coordinate with volunteer churches X X X X X X X X X X X X
Develop job leads for guests X X X X X X X X X X X X
Develop housing alternatives X X X X X X X X X X X X
Follow up monitoring of former guests X X X X X X X X X X X X
Evaluate Program and modify X X X X X X X X X X X X
Can this workload be incorporated into the on-going workload of the applicant and successfully be implemented according to this schedule?
Schedule approved by: MARY ELLEN CHELL Title: EXECUTIVE DIlZECTOR Date: 2/07/00
EXHIBIT D
Project Budget
Fiscal Year 2000-2001
Applicant: CUPERTINO COMMUNITY SERVICES, INC.
Project Name: ROTATING SHELTER PROGRAP~f
LINE ITEM FISCAL YEAR zooo-aooi
SALARIES
Personnel
$ 22,000
Benefits $ 3,000
OFFICE EXPENSES
Rent
Tel hone
Posta e
Printin
Su lies
Travel
Utilities
E ui ment
Dues and Subscri tions
Other
OTHER EXPENSES
Accountin Services
Contract Services
Insurance
Conferences
Miscellaneous
Other
TOTAL $ 25,000
EXHIBIT A
CITY OF CUPERTINO
PROJECT PROPO;~AL COVER PAGE
General Information
Name of Applicant Program Year
CUPERTINO COMMUNITY SERVICES, INC. 2000-2001
Contact Person Title Project Number (For Office Use Only)
MARY ELLEN CHELL EXECUTIVE DIRECTOR
Address City State Zip Code
10185 N. STEELING ROAD CUPERTINO CA 95014
Telephone Number Fax Number
408 255-8033 408 36Ei-6090
Name of Project/Program
AFFORDABLE HOUSING PROGRAM
Location
10185 N. STEELING ROAD, CUPERTINO
Project Type
Single Family Homeownership New Construction Mixed Use
Multifamily Rental Rehab x Public Service
Project Description
Please describe the project with as many details as possible. Include general information, such as the
number of units, number of Cupertino residents that will be served, services that will be provided, etc.
Every month, CCS staff responds to approximately 2C~0 inquiries about affordable housing. Staff sends out an
average of 50 affordable housing applications each month, and of those, processes approximately twenty per month. Of
the twenty that are submitted, two thirds require a letter requesting additional information or indicating that the applicant is
not eligible for the program. We maintain a prioritized list of eligible candidates, who frequently inquire as to their status
and the length of time they will be waiting to get an apartment.
The number of vacancies varies from month to month. To place a tenant, staff reviews the list, contacts the first
eligible person and updates their eligibility. It usually takes multiple attempts to compile the necessary data. If they remain
qualified, the landlord's leasing agent is contacted and the candidate is referred to them for a credit check and screening.
Many prospective tenants turn down the units because they find them to be unsuitable for any number of reasons. It is
often necessary to refer multiple candidates for a single unit. Staff re-certifies tenants on a yearly basis. Each re-
certification requires approximately three hours, or a monthly rsverage of approximately 18 hours.
One of the stated objectives of Cupertino Community Services, Inc. is "to support and advocate affordable
housing". CCS carries out this objective in a number of ways. We promote affordable housing by distributing "Cupertino:
A Community for All", an educational booklet produced by the Affordable Housing Education Committee and the brochure
"Affordable Housing in the City of Cupertino." CCS staff works to educate the community about the relationship between
affordable housing and the economic viability of our area. In ~~ddition, CCS staff participates in the Santa Clara County
Collaborative on Affordable Housing and Homeless Issues, the United Way's Emergency Assistance Network, the
Cupertino Affordable Housing Committee meetings, and other related efforts.
EXHIBIT B
Project Work Plan
Fiscal Year 2000-2001
Applicant: Cupertino Community Services, Inc.
Project Name: Affordable Housing Program
Responsible staff persons and % of time
allocated to the activity Activity for each quarter Milestones for the quarter
Program Coordinator (70%) Recruit and screen applicants for BMR All available units are occupied or sold.
rentals, housing sales, Chateau Cupertino Waiting lists are compiled.
and provide referrals for the Sims House.
Maintain waiting list of qualified
applicants, support residents with auxiliary
nnr. ,;nac mnnitnr rr>eirlantc maintain
J Vl YlVVU, 111 V111LVa ~vua~.vaaLU, aaawaaa~waaa
property, collect rent, enforce house rules,
evict non-compliant tenants, secure
furniture for transitional units, maintain
records, and ensure compliance with local
state and Federal regulations.
Executive Director - (10%) Administration, grant oversight. Contract compliance and program success.
Administrative Asst. - (10%) Type reports, administrative support, mail Prepare quarterly reports.
applications.
LXI~IIBIT C
PROPOSED ACTIVITY TIME SCIITDULI;
Agency Namc: CUPTRTTNO COMMUNTTY STRVTCrS, TNC.
Project Name: AFhORDAIIL>L TTOUSING PROGRAM
l;xecutive Director: MARY TLLIJI~, CTICLL
Project Manager: PATRICIA POLUMBO
Date Prepared: February 11, _ 2000. __ _
...>.... :,..v.::~:.,:.::.:....?.
..:... 5... .
r:: L::::
: G: .SI 1.:..
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.I~ ..N X.:.
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Implement DMR programs X X X X X X X X X ' ~X: X X
Recruit and screen applicants X X X X X X X X X X X X
Maintain eligibility lists for rental and sales X X X X X X X X X X X X
units.
Place applicants inlp housing units. X X X X X X X X X X X X
Monitor residents X X X X X X X X X X X X
Provides support services as needed. X X X X X X X X X X X X
Provide housing counseling, information X X X X X X X X X X X X
and referrals.
1?valuate ro'ect. ~ X X X X X X X X X X X X
Can This workload be incor)ioraled into the on-going workload of the applicant send successfidly be implemented according to II-is schedule?
Schedule approved by: MARY 1?LLCN CFTrLL •ritle: P_xrcuTlyI3 DIRT3CTOR Date: 2/11/00
EXHIBIT D
Project :Budget
Fiscal Year 2000-2001
Applicant: CUPERTINO COMMUNITY SERVICES. INC.
Project Name: AFFORDABLE HOUSING PROGRAM
LINE ITEM FISCAL YEAR 1998-1999
SALARIES
Personnel
$35,500
Benefits 2,550
OFFICE EXPENSES
Rent
Tele hone 400
Posta a 100
Printin
Su lies 100
Travel
Utilities
E ui ment
Dues and Subscri tions
Other (Overhead 10%)
OTHER EXPENSES
Accountin Services
Contract Services
Insurance
Conferences
Miscellaneous
Other
Direct Assistance 1,350
TOTAL $40,000
PROJECT PROPOS~~L COVER P~-vE
.+_~___~ ~_r_.._~t:
~7Ei11C1 dl 1111 VI t t Iauvt t
ogram ear
ama o pp
Senior Adults Le a -
um r or se n y
erson i e
r ~
G p
~
e08 ~ 295-2991 ax u~m r
408 295-7401
ame o role rogram
Legal Assistance to Cu ertino Elders
upertino Senior Center, 21251 Stevens Creek Blvd. Cupertino CA 95014
~~ yae
Single Family
^ Homeownership ^ blew Construction
^ Maed Use
^ Multifamily ^ Rental ^ Rehab ^ Public Service
Project Description
Dlc~ec rlcerriha 4hn nrniPr~ with as many details aS QOSSIble. Include general information, such as the number of
units, number of Cu ertino residents that will be served, senrices that will be rovide , e c.
SALA is a non-profit law office that provides free civil le:gal services to Santa Claza County residents, age 60 or
older, with an emphasis upon those who are low income or in sc-cial need. SALA's staff of 5 attorneys have expertise in
problems common to our tazget population. SALA's attorney s1:aff is augmented by approximately 10 volunteer intake
workers who assist with client interviews at senior centers and ley approximately 15 pro bono attorneys who provide Simple
Wills through SALA's No Fee Wills Panel. Legal services (in the form of advice/referrals, consultations, representation,
and community education) are provided in the following azeas::Public Benefits (Social Security, SSI, Medicare, Medi-Cal);
Elder Abuse; Nursing Homes; Advance Directives; Consumer; Housing; and Simple Wills (through the Wills Panel).
SALA has served Cupertino seniors since 1979. Tn 199i'-98 through 1999-2000, $5,000 from Cupertino's CDBG
program enabled SALA to increase our number of half-hour appointments at the Cupertino Senior Center from 4 monthly
(the1996-971eve1) to 8 monthly. CDBG funds are requested fcr 2000-2001 to increase SALA's appointments at the
Cupertino Senior Center to 10 monthly. SALA also proposes to continue home visits to Cupertino elders who aze
homebound or institutionalized. Clients with urgent legal problems will also be served on an "emergency" basis by
telephone. Cupertino elders who appear at SALA intake sites ire other cities will also be served.
Prior to 1997-98, the waiting time for a SALA appointment at the Senior Center was 2 months or longer. As a result,
only 42% of the Cupertino clients served by SALA from January to June 1997 were seen at the Cupertino Center, 16%
were served by telephone, and the remainder (42%) had to travel to a SALA intake site in another city. The proposed
expansion of SALA's services for 2000-2001 will enable more Cupertino elders to be served locally instead of being forced
to seek services at other SALA sites or forgoing services altogether because of transportation bamers to these sites. The
long waiting time for a SALA appointment at the Cupertino Senior Center will also be reduced. Significantly, since the
initial service expansion in July 1997, approximately 70% of $ie Cupertino elders served were seen at the Cupertino Center.
As detailed in the Project Work Plan, SALA proposes to provide direct legal assistance to 50 Cupertino clients in
2000-2001. This goal for 50 clients includes all elders served ~:hrough SALA's Cupertino project and not just those assisted
through the service expansion at the Senior Center. SALA also proposes to conduct 1 community education presentation at
the Cupertino Center.
There is no other funding to support the proposed service expansion at the Cupertino Senior Center. If less CDBG
funding than the $6,500 requested is received, it may not be economically feasible for SALA to provide expanded services
at the Senior Center at the frequency proposed (120 appointments annually). If $5,000 in CDBG support is received
(SALA's current funding level), current service levels (96 app~~intments at the Senior Center) will be provided. If no CDBG
funding is received, SALA's services at the Cupertino Senior (enter will be reduced to bi-monthly appointment sessions, at
best, or could be eliminated altogether.
9 ~~
EX~IIBIT B
Project Worlc Plan
Fiscal Year
Applicant: Senior Adults Legal Assistance (SALA)
Project Name: Legal Assistance to Cupertino Elders
Responsible staff persons and %o of time
allocated to he activity Activity for each quarter Milestones for the quarter
(1) .15 FTE Legal Worker
(Directing Attorney, I.P~AI Cprvirpc~
(1) Provide direct legal
(1) Serve 14 elders First Quarter
Supervising Attorney, assistance to 50 and 12 in Second -Fourth
Staff Attorney, Staff Cupertino clients through Quarter.
l 24 intake days
unteer)
Paralegal, or Vo ~__._ _ _re L_1rL_.._
~(iUll$lstlllb' Ul J llpll-11VU1
appointments) at the
Cupertino Senior Center,
other intake sites, or by
home visits or telephone
intake.
(2) .002 FTE Legal Worker ('nmmllnit~ F.dllratinn~
(2) Provide one community
(2) Complete one
(Directing Attorney,
Supervising Attorney, education presentation at presentation by June 30, 2001.
Staff Attorney, Staff the Cupertino Senior Center.
Paralegal, or Volunteer)
* The proposed annual goal for 50 Cupertino clients served includes all elders served through SALA's Cupertino
project and not just those assisted through the service expansion at the Senior Center.
10
EXHIBIT C ~ '
PROPOSED ACTIVITY TIME SCHEDULE
-.•
Agency Name:
Project Name:
Executive Director:
Project Manager:
Date Prepared:
Senior Adults Legal Assistance (SALA)
1 @„gal Assistance_ t~ Ci~~rtino Elders
(+Pnrg_i a Baci 1
Georgia Bacil
February 16, 2000
4~
y
..v. :.. :. 1.}...inn :. •. / i{+vv :::..i'ipf•, •....
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...v.... .. ..... r$.n. .~.. .,.v..n..i. fin{:. }t~~..~ .:.W.....r..~....n,.........0.. i .............
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Direct legal services to X X X X X X X X X X X X
Cupertino elders
Twice monthly sessions at the X X X X X X X X X X X X
Cupertino Senior Center
Annual community education X*
presentation. at the Cupertino
Senior Center
Can this workload be incorporated into the on-going workload of the applicant and successfully be implemented according to this schedule? Yes .
Schedule approved by: Georgia Baci 1 Tice: Directing Attorney Da~February 16, 2000
* To be completed by June 30, 2001.
EXfIIBIT D
Project ]3udget
Fiscal Year 2000-2001
Applicant: Senior Adults Legal Assistance (SALA)
ProjectName• Legal Assistance to Cupertino Elders
LINE ITEM FISCAL YEAR 2 0 0 0- 2 0 01
SALARIES .
Personnel
13 , 7 4 9
Benefits
OFFICE EXPENSES
Rent
1 , 8 8 0
Tele hone
Posta a 100
Printing 16 0
Su lies 380
Travel 6 8
Utilities 0
E ui mentRental/Maintenance 168
Dues and Subscri tions 15 6
Other Publications/Law Libra ,y 384
OTHER EXPENSES
Accounting Services
Contract Services 200
Insurance
Conferences & T r a i n i n X 4 0
Miscellaneous
Other De reciation Assistanc 210
To Individuals
TOTAL 2 0 8 2 0
12
Exhibit A
Applicant/A ency Project #
City of Cupertino CU-01-91
CA~ency Address _ _ ~ Pro'ect`Name
Community Development 'General Administr
t
io
n
a
'De artment
P _
_
_
_
- -----
~Pro~ect Address
_
10300 Torre Avenue _
__ ~_ _ _
n/a
Agency Phone - _ ~~_~
I(408) 777-3251
...
~
!A~ency FAX
--- ~
- ~
'(408) 777-3333
;Project Description _
'General administration of the Community Development Block Grant (CDBG)
program. Includes stafff time to attend urban county staff meetings, prepare ',
'documents and agreements. Also includes :>taff time necessary to distribute annual'
entitlement including conduct ing public hearings and reviewing grant applications. !,
Exhibit B
Agency Name: City of Cupertino
Project Name: General Administration
Project Work Plan
FY 2000-2001
Project No. CU-O1-91
Date Prepared: 03/28/01
Santa Clara County HCD
Responsible staff person(s) and
approximate percentage of the time
eharged to this activity Activity for period Products or milestones
Senior Planner 17% First Quarter: Attend Urban County First Quarter:
meeting_ s
Second Quarter:
Second Quarter: Begin CDBG process for
following year Third Quarter:
Third Quarter: Continue to attend meetings Fourth Quarter:
and prepare necessary reports
Fourth Quarter: Continue to attend
meetings and prepare necessary reports
Exhibit C
Proposed Implementation Time Schedule
FY 2000-2001
Agency Name: City of Cupertino
Date: 03/28/01
Project Name: General Administration Project #: CU-O1-91 Santa Clara County HCD
Specific Activities JUL AUG .SEPT. OCT NOV DEC JAN. FEB MAR` APR ' MAY JUN
Attend Urban County
staff meetings ® ®
Conduct annual
CDBG funding
distribution ~ ~
Exhibit D
Agency Name: City of Cupertino
Project Name: General Administration
BUDGET
FY 2000-2001
Project #: CU-O1-91
Date Prepared: 03/28/01
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN'
SALARIES
Personnel $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design
Acquisition
Site investigation
Exhibit A
Applicant/Agency Pro,~ect #
City of Cupertino CU-01-92
- -- -~
Agency Address - ~
Project Name
-Community Development (Public Service Grant Implementation
Department -- -
;Protect Address
~
'.103_00 Torre Avenue _,
_
n/a '
rAgency`Phone
_ _._._ _
(408) 777-3251
- - -_ _ - -
~A~ency FAX
..... - -- -- -- n'
,
(408) 777-3333
Project Description......
Review and monitor CDBG subrecipient agreements. Meet with subrecipients as ~ -.
.needed, negotiate and amend agreem ents, monitor agency progress. !,
Exhibit B
Agency Name: City of Cupertino
Project Name: Public Service Implementation
Project Work Plan
FY 2000/2001
Project No. CU-O1-92
Date Prepared: 03/28/01
Santa Clara County HCD
Responsible staff person(s) and
approximate percentage: of the time
charged to this activity Activity.. for period Products or milestones
Senior Planner 7% First Quarter: Administer CDBG public First Quarter:
service grants and negotiate contracts
Second Quarter:
Second Quarter: Continue to monitor
agreements Third Quarter:
Third Quarter: Continue to monitor Fourth Quarter:
agreements
Fourth Quarter: Begin to plan next CDBG
allocation schedule and continue
monitoring current agreements
Exhibit C
Proposed Implementation Time Schedule
FY 2000-2001
Agency Name: City of Cupertino
Project Name: Public Service Grant Implementation Project #: CU-O1-92
Date: 03/28/01
Santa Clara County HCD
Specific Activities JUL. AUG SEPT. OCT `NOV DEC. JAN.. FEB MAR APR :MAY JUN
Ne otiate a reements
g g ® ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^
Monitor agreements ® ®
Begin CDBG funding
process' ~ ~
Exhibit D
Agency Name: City of Cupertino
Project Name: Public Service Grant Implementation
BUDGET
FY 2000-2001
Project #: CU-O1-92
Date Prepared: 03/28/01
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NOV DEC JAN' FEB MAR 'APR MAY JUN `
SALARIES $8000
Personnel
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design
Acquisition
Site investigation
EXHIBIT E
CERTiFICATIC NS
In accordance with the applicable statutes ar,d the regulaticns gcve.^„ing the consclidated
plan regulations, the jurisdiction cert!fces that:
Af{irrzatively Further Fair Housing - i ne jurisdicticn wiq afrmative!y further fair hcusir,c,
which means it will ccnduct an analysis of impediments to fair housing c:-coice wc`,ttin a`te
jurisdicticn, take aepropriate actions to cverccme the effec'.s of any impediments idenu;iec
thrcuch that analysis, and maintain records ref!ectinc that analysis and ac'.ions ir, ;,`tis retort.
Anti-disclacement and Relocation Plan -- It wiii comply with the ac:.uisitien and re!ecaticr,
repuirements cf the Unifcrm Relccation Assistance and Heal i/ropert~ Acpuisiticn Pc(ic:es ,,c:
Cf i~lG, 2S amended, and implementine recu!aacr,s at »a CF=t-1 2d; arld It has i^ efieCt aP,C S
~CI!CWIRC a res(dential ant;dlSplaC2ment ai;d relCCCt:Cn aSS;StanC° Clan reCallred L'nder S=c;iC;"
1 G4(d) cf the Hcusing ar,d Ccmmuri~y Ceve!cpment AC, cf 1 g7-, as amended, in ccr.n=~ ~c;:
`Nitil an;! actlVl^I aSSIS~ed Witty funding under ~e COEiC cr HG~ME prccrar;,s.
Crag Free Workplace -- lt'NI'tl Cr Will COnt;nC:e tC DfCVICe a CrL:C-fro `NCCk~laCB b`J:
i . i='IIDIISiiing a statement ncti~ying emClCVeeS t`tat fi~te LRIaML'l manuia .'Ce,-CiSu ~ a;ICn,
diSCensing, CCSSeSSicn, Cr Ilse Cf c Ccntrclled SL:bStartce iS DCCfllblted ir'i the c_rantee'S
WCr'tDlaC2 and Spec;fVin,C u e aCtlCnS the: Wfil ~e taken ag=lnst ernC!Cyees fcr ViClatiCn Cf
SUC;1 arChlbitlCn; _
2. EstabilshinC an CRQCIng drLlg-flee a`NareneSS CrC1CCarii to infcrm empfcye9S abCC.'i -
(a) t ne dangers Of drL'C abUS2 !n the WCr'rCulaCe;
(b) Tne grantee's policy of maintainine a drug-free workplace;
(c` Any available drug counseling, rehabiiitatien, and emoicyee assistance prccrams; s-c
(d) ; ne penalties that may be imcesed uccn employees for drug abuse vic(aticns
occurring in the workplace;
3. Making it a recuirement that each employee to be engaged in the perormance of the
grant be eiven a copy of the statement required ley paragraph 1;
4. Notifying the emcioyee in the statement repuireo' by paragraph 1 th2t, as a ccr,diticn cf
empicyment under the grant, the employee will -
(a) Abide by the ter., s of the statement; and
(b) Not!ry the employer in writing of his or her conviction for a violation of a criminal drat
statute occurring in the workplace no later than five calendar days after such v
conviction;
5. Notifying the agency in writing, within ten calf=ndar days after receiving notice under
subparacraph 4(b) from an employee or otherwise receiving actual notice of such
conviction. Emplcyers of convicted emoloye~=s must provide notice, including pasiiicn
title, to avery grn: cri~~r cr et^er cesic,^,ee en wncsa gran ;wiry ~.e ccnv~c;ec
emCIC`!ee Was 'NCr!kln .nleSS the F°deral agent! has deSigl Ieted a Central pCln: `Cr
the receipt of such notices. Notice s. ,,ail include the identif"icatien number(s) cf eacct
affected grant;
c. Takinc one cf the follewinc actions, wit~in 30 calendar deys cf receivinc notice ~.:nder
subparagrach 4(b), with respect to any °_mcloyee who is so convicted -
(a) Taking accrcpriate personnel action against such en employee, up to and including
termination, consistent with the reeuirements of the Rehabiiitatien pct cf . X73, es
amended; cr
(~) ~?eC.~UIrIRC SUC`t er„pIC;Jee t0 partlCipete SatisfaC;Cr11V in a drug aCC:Se .aSSlstanC Cr
f2habilltatiCn CfCgram aCprCVed fCr S(1C: ~ CltrpCScS bV 2 Federel, Mate, Cr iCCel i lea lu ,
la`N enfCfCer',"'~ent, cr other apCfCDrIcte acency;
!'. itilaklnQ a CCCd faith ~-Cf i tC Continue tc rlaint=_in c drL'C 'roe VVCf;~ClaC2 `~r:,~C;'
implement_:icn cf ~araCraphS -~-, . anC ~, v
i, 2, 3,
nRti-1_CCCV1nC -- I C :i',c ~e5t Cf the lUriSCIC:iCn~S ;CnCWIeCC° and ^,8lie':
No Federal aCGfCCfiated funds have boon laid Of will be C2Id, by Cr Cn ehaii Cf it, tC anV
C2CSv^n for irflu~nc:ng Cr attemct.ng i0 Inf1C:e.^.C an CiTiC2f Cr ~r*1C:CV°Q Cf cr'.V cCe^C'!, c ,
~Jiember C? ~OnCresS, an cr~c2r Or °riiplCV°e Cf COnCreSS, Ci an emCiOVee Cf a ~tem~er
Cf Congress in connection `Nlii i t(•'ie =Wci d(nC .^,T anV =edcrci C:JntrcC, il'e TiaiC;nC_ Of ai N_
Federal cram, he ,i~akin5 of any Fedora! Ivan, ±he enterine into Cf cnV C.^.CCeraiIVe
acr~ement, and the eXer~sicn, continuation, renewal, amer,dnent, Cr C11CdiTiC'atiCR Cf anV
Federal CCntfaC:, grant, Ivan, Or CCOCeratiVe aCfeement;
2. If any fURCS other t`an Federal aecrocriated funds have beer, paid or wiil'ce peid to crt!J
pefSCn fCr Inf{uenClnC Cr attemCtlnC to ir~l~ence an CifiCer ^vC emb{CVee Cf an;/ aCencl, a
~lemcer of Concress, an Oif1C2r Or eTplC;/°° Cf CCnC~r?sS, or an efT1CICVee Ci a ~~/le(~' =_r
of Congress in ccnnectien with this F ederaf contract, cent, Teen, or coecer-ive
agreement, it will complete and submit Standard Fcr„~-! LL, "Disclosure Form tc =;eccr
Lobbyine," in accordance with its ir,structicns; and
3. It will require that the language of parcraeh (n) cf this certincation be included in the
award documents for a!f subawards at all tiers (including subcontracts, subgr ants, a..d
contracts under Grants, !cans, and cooperative agreements) and that all subrecioients
shall certiry and ~iscicse accordingly.
Authority of Jurisdiction - The consolidated plan is authorized under State and Iota( law
(as applicable) and the jurisdiction possesses the legal authority to carry out the programs for
which it is seeking funding, in accordance with applicable HUD regulations.
Consistency with plan -The housing activities to be undertaken with COBG, HOME, ESG,
and HOPWA funds are consistent with the strategic plan.
i
Section 3 - It will comply with sec;icn 3 cf the Housing and Urban DevelcFme.^,t Ac; cf ' ~cc.,
and impl ertting regulations at 24 CFA F3rl 13~. _
1 5/15/00
Signa ure/Authorized .a Date
County Executive
Title
Specific CDBG Certifications
Tne entitlement Community certiftes that:
Citizen Participation - It is in full compliance and following a detailed caizer, par:ic;cat;c;;
plan that satisfies the recuirements cf 24 CF :, ~; .~ Cv,
Community Development Plan - lts ccnsciibated housing and community develccment c!a:,
identilles community development and housing needs and specines both short-term and icr.c-
term community development obiectives that provide decent housing, expand eccncr;,ic V
ceccr-,unities primarily for persara c' !cw ar;d ~ ~ ~cder:te income. (See C, ~E 2~ 57C2 and ~=-,
2~ par l SG)
Follcwinc a Plan - It is fcllcwir,c ~..,,:rre~' cc .s^ c~ae^ I ~
A y "' ~~ ~" vll •• p a.^, i~Cr Ccmcrener'Si'Je 'iC::Siri^
niCrCcbfll~J Sii ategy~ ~i: i riaS ^,Qen ar'^rCV°C "`J =~J~.
Use of Funds - It has complied with the fcllcwirg crit~ra: ,
~. ;V1aX1f'?Um ~~aSible `rlCriT`J. ~th reSpeC: tC aCtlviaeS eX^eC:ed tC ~e aSSiSt~C. Wlu ~~;~~=
fL'ndS, t Cert(fieS i,`lat It haS de`JeICCed itS i~C:iCn ~'!an SC as tC G!`Je maXln^~.:,;, feaSi~Clc
priCrliy t0 dCtl`J1tieS WRICh beneTlt ICw and mCderate IriCCme faC~'illleS CC aid in the
prevention cr ellmiRatlCR Cf SIUf`1S Cr bllCht. I .:e ~iC;ICn ;~!cr', may aISC InC:C;de aC;PJitIcS
`NRICn t%e Grantee C2^;fieS afe deSlCred a =,t ~^ .^.
.o ~ ~ ~„ ct~ :er. c mmunity deve!cc:::e:;t n-e.-
having a earticufar urgancy :.ec`:.~se existinc con^'t' ~ s r: V
..i iCnS ,.,C C a Se ICUs anC aT:m~C;a:~
throat tC the neGlii i cr welfare C? ;`ie C^,mri ~U;~(jy, ~~nC Ctt`"ier fn2nCicl r SCUCCSS ar? :^:C:
GVailaole);
G. Gverall ~er,e?It. i ne 2CCrcCcte US8 Cf v~'C~~. fL'R(,5 inC;~;CIi ~C S2CtiCn ~ Q$ CUcrai"li3~C
Icons during procram year(s) 20~,Q , _ (a ceried scecirled by the erartee
CCnSiStinC cf Cne, L~NC, Cf thfee Specific CCr1ScCJtiVe ^,rCCrcm yecrS), Snall CrinC;,.^,ailV
~.^.erieTlt perSCnS Cf iCLV ar'd :mCCerate lnCCr'1e ;n 2 manne( ;; gat enSUC~S taa`. C; ieac -(.:'
GerCBnt Cf u`le amCUnt IS eXCended fCC aCt:Viti S iiiat benefit SUC'1 pcrSCi:S CUrinC '~e
deSiCnated pe(ICd; ~~
J. SCecial A,SSeSSmeniS. It `VIII nCt atter'tpt tC reCCVer anV Ca (?al CCS`,S Of publlC
imcrovements assistad with COEC tunes inc;uding ~eCtiCn i G8 ICan gU2raf:ieed fu~cs ~~V
assessing any amount against properties cwred and occucied by persons cf low a^d
moderate income, inc;uding any fee c;-;are=d or assessment made as a ccnciticn cf
obtaining access to such public imcrovements.
l~cwever, if C06C funds are used to pay the proportion of a fee cr assess„lent ,hat
relates to the capital costs of public imcrovements (assisted in part with C06G funds)
financed from other revenue sources, an assessment or charge may be made against the
property with respect to the public improvements financed by a source other than COcG
funds.
Tne jurisdiction will not attempt to recover any capital costs of public improvements
assisted with C06G funds, including Section 1 C8, unless C08G funds are used to pay the
proportion of fee or assessment aCributable to the capital costs of public improverertts
financed frcm ether reven~~ ,cart`s. In this case, an assessme :r chance may ~e
made against the prccery „`~ rescec; to the ~udlic irtcrcvements financed by a scurc2
ether than COEC funs. Alsc, in the case cf pro;,et r~es cwned and ec~upied dy „ ,cderz:_
ir,ccme (not Iew-inccme) families, an assassrnent cr charge may be made against the
prcpert~ fcr public imcrcvements financed by a scarce ether than, COEC funds if the
jurisdictien c2r~~(es that it lac:~s COED funds to ewer the assess„tent.
E.;,c~ssive Force - It has adccted and is enfcrcin5:
1. A relief prchiciting the use cf exc~ssive`crca by law enfcrcement agencies 'Niti",in ~s
jurisdicticn against any individuals er,gaced in nor,-viclert cavil nigh+s demcnstr+~cns; a.^,d
r. h ,.^.CIIC~ Cf eniCCC;ng cC~llCable ~iat8 cnC !CCcI !aV`JS a~cir.St CrVSIC liy ^cRii,C ~!'.~anC3 _„
Cr ~Xa iiCrn a faC;lliV Cr iCC2t:Cn'NnIC" IS tt;e -::C12C: C' SL:C:~ nCn-vlCle;~t C',`~il rIC_:',a
C~rCnstiatlCrtS 'Niihln ItS 1liCISdiC;;On;
CcmFliar.c° Ullth an+'-disC.'iminat:Cn laWS - I ~ ~e Crant Wlll e CCRC;:Ctcd and aC:,;;nlst='3~
fir, ccnfcrnit;~ with title /l of the Civii ~ic~ .ts .~,ct cf ; ~~= (-? USC 2C'CCd) :he =mar ; .cue;-~ =,r,
(=2 USC ;.cCl -Cc i 0), an.: it ~cienertinc rac:aa;icr,s.
l..°_3d-~-ase:.'1 ~alCrt -its nCtlLiCatlCn, lnSCcCtICn, `?Stir.C and a~aic;i,eC't CfCC2CC.r?s
~:^,^C:.r„ing lead-Ccscd r^,cini Wlil CCritCIV `Niti'.. ;i fie reCC;ireli,e: ~iS ^i 2= C,=„ o'
.^..! C.CI.C;
Ccmpliar.ce with 1_ws - !t wii! ccrci;i with acclicabie !aws.
5 15 0
ignature uthorize f.ici ate
County Executive
i tle
APPENDIX TO CE=t i :.?. ~ ICNS
INSTnUCi,ONS CGNCc~NINC LOEEYING .ANC CRUC-PnEE WGRiG~LACc ;=~EQUIFE !r1Ev' ~ S:
A. Lcbbvina Cartificaticn
i nis ceriiricatien is a r„aterial r2cres2ntaticn of far; upon ~Nr,ich reliance was placer'
when this transaction was made cr anterec' into. Submission of this c2rtificatcn is a
prerequisite for making cr enter,r,g into this transaction imposed by s2Cicn 1352, tit:2
31 , U.S. Code. Any person who fails tc file the re~:,uired cer•iTlcation s~ Iall be suhjec; 'c
a civil penalty of net less than S10,CGG and not r-er=_ than S1 CC,000 for each such
failure.
°. Cric-^rae ~Ncr:~cface Cer'i~caticn
. ~V SiI.nIRC ar,d/cr submi~~inc this aCCIICauCn Cr CrZn~ cCreer'i2nt, file CrSnic° iS'
prCVldlna u1e CeC'i1flCatICn.
G. i fie C:.r'I7ICatlCn iS a rr'iat?rlal reprc5er'.tdiCn C;f fcC' ~'CCn `Nf',iC;, rciiaC'Ce :S : icC~''
`Nhen the 2CenC f a`Ncr~^.S ti ie Crarit. (f it iS liter deters <<Ined t~at the CCat't2° v
kr.CWInC~'ly rendered a fa152 C~r;i~iCatiCn, Cr ~t:~?^NISc~ v1CIa~S u e reCCaref~Ie,^„S Cf
the Cr~C-~ree ~NCrKDIaCe AC:, ~~J(^i, .n addltlC~n tC anV.Cther rem°_CieS aValicCle tC
u e =ederal CCVer^,rn2^t, ma`1 i2K8 aC:;Cn ?Ut~'Cr~Z°d Ender ti ie vr;;C-=.'=2
~NCfk~icCB ACt. _ .
,,. =Cr Crar~teeS Cther t,`lan IndlVidUaIS, Alter^ate I apClfeS. (IrIiS 1S the lniGrl~lat:Cn
tC 'NriIC; ,, JUnSClC:1Cn5 CerT1P~).
=. CCr Crar ItceS 'NhC arc Ind(Vldl:al5, Altcrillrate ii 2CCIleS. (NCt apCllCcble
JUfiSulC:1Cr;S.)
... ''/~/CfkpiaCeS Undar C:rarl~S, fCr CrcnteeS Ci:`1er ti.an '.ndivlCUa.~ need ,^, :e
-, vi
ide^tiiied Cn file cerificaticn. if kne`,vn, tile! mcV~"ie ideritiif2d In u e Crcrlt
aCCIICatIOn. If ale Crarttee does not Ids^ili f ti ie WCr;t:,lcCcs at the -time CT
aDDllCatiCn, Cr UDCn aWafd, ii were IS nC aC~~llCatiCn, t~e Grantee must keec
t`e Identity Cf the WOrkplaCe(S~ Cn Ille in Its CfflCe and make the inforl~Iaticn
available fOf Feaeral inscectlcn. Pal1UCe t0 ICentlPy all knCWn 'NCrkplaCeS
CCnStltUteS a VlCIatlGn CI the Grantee's drug-free workplace requirements.
E. ~JVCrkDlaCe IdentifiCatlOnS mUSt InC~uda the a(aCla! address Cf bulldlnCS ~(Or pets
of buildincs) or other sites where work under the grac-a takes place.
CateCJ.OrlC2l deSC;lptlOrlS may be usad (e.e., all vehicles of a mass transit
authorit•/ or State highway department while in operation, State emolovees in
each fecal unemployment ofi-ca, perormers in conce~ halls or radio stations).
7. If the workplace identified to the agency changes during the performance of
the grant, the grantee shall inform the agency of the change(s), if it previously
identified the workplaces in question (sae p<:ragraph tive)_
G~. I ne graf',iee ma;I In52' 'the S~2C° ^rCVtG'ed ~eIC`N file Sltc `tCr the CeRCfi~;cr'^° C'
wcrk dcne in ccnnec;l~, ~ wit,` the scecfic grant: ~ y
Flue cf ; erferm2nce (Street address, cifi/, county, state, zip code)
County of Santa Clara
ous~ng ana ommunity eve opment Program
~ or ors tee ulte ~
an Jose, 1
C`'2C:< If theCe are '+VCr~t^ulaCcS Cn lle th2t ar? ^Ct lC2r".,,=r.~ ~ ~• C '"
net.., i n2 2C'i;iC .:C,"
'Nlt; ~ fe~crd t0 th2 CfL'C-free `NCfk:,iaC° ~ ec~ired ~V G4 C. =, ^,cR ~G, SU^C2C~ `.
°. Ce'initjcr,s cf ,ar~;~s in the Ncr:crcc;:rGmera Sus;,ensicn 2nd Ded r, n;
a ;.e
CC~;:,T,Cn rule 2nd ~'rUC-tree V~~CriCCIcC ccmmen rule 2CCiy tC : .IS C r;c~lC2tjCr?.
CrcntceS' attention IS C21led, In rcr:IC:a2r, tC the fCIIC'Njrc de?initlCn ^ "^=Se
S 'r., m u....
fU-~S:
°CCntrolled SUCStanC°° me r,5 a CCC'ltrolled Si:CStanCc in SC;.eduieS l `,; rCUCR V
Cf u`e CCritiOlleC SUCStanCeS ACt (G t..:..C..C.~~.,iG) 2nC aS fUrih2C deiinef.~ CVv
feC:.°12tICn (G7 C=~ i 3C8. i i thCCUC~i i Z 3Cc~.1 ~);
"Ccnvictjcn° rne2ns a ~ndirc or vUiit (iri~cjudir,c =_ ~ie~ cr r,c(c c~r;t~nder~l cr
Ir^CCSitiCri Ci SeriienC°, Or ~.Ctli, CV Er:V ;UdiCi2l ~.^.CCV Charged Wit^ thie
respcnsicjiity to ce;er„jne ViClatiCnS c-" the Federal Cr Stag C;iminai diL'C
StdL't.S ; ..
°Crimjnal drug Statute" means a Federal or non-Federal criminal statute
in`/olving the manufacture, distrlouticn, dispensjnc, usa, or ocssession cf anv
controlled suostance;
"C: ~,ployee" means 'lie emclcyee cf a grantee directly engaged in file
percrm,ar,ca of wcrk under a grant, including: (i) All "dir=_ct ch2rge" emplcyees•
(ii) 211 "indirect charce" employees unless their imcac; cr involvement is
insignificant to the perormance of the grant; and (iii) te,~;porary personnel and
consultants who are djrectly engaged in the pedormar,ce of work under the
grant ar,d who ere on the grantee's payroll. Tnjs definiticn does not include
WCrkefS not on the payroll cf the Grantee (e.g., volunteers, even if used to meet
a matching reouirement; consultants or independent c;.ntractocs not on the
grantee's p.ayrell; cr employees of subrecipients or suocontractors in covered
workplaces).
EXI-IIBIT F
ASSURANCES
CORPORATION hereby assures and certifies that it will comply with all regulations, policies,
guidelines and requirements applicable to the acceptance and use of Federal funds for this
Federally-assisted program and will be responsible for implementing and complying with all
relevant future changes to Federal Regulations or OI\1B Circulars. Specifically CORPORATION
gives assurances and certifies with respect to the PROGRAM that it is in compliance with the
following Regulations as defined by 24 CFR, Part ~ ; 0, Subpart J; 24 CFR, Part X70, Subpart K;
and will be conducted and administered in conformity with "Public Law 88.352 and Public Law
90-284.
570.601. Public Law 88-352 and Public Law 90-284; affirmatively furthering fair
housing; Executive Order 11063., as amended by Executive Order 12259 addresses
discrimination. HUD regulations implementing Executive Order 11063 are contained in
24 CFR, Part 107.
2. 570.602. Section 109 of the Act addresses discrimination.
570.603. Labor Standards.
4. 570.604. Environmental Standards.
570.605. National Flood Insurance Program.
6. 570.606. Relocation, Displacement and Acquisition.
7. 570.607. Employment and Contracting Opportunities.
570.608. Lead-Based Paint.
9. 570.609. Use of Debarred, Suspended, or Ineligible Contractors or Subrecipients.
10. 570.610. Uniform Administrative Requirement and Cost Principles. The COUNTY, its
Subrecipients, agencies or instrumentalities, :hall comply with the policies, guidelines,
and requirements of 24 CFR Part 85 (Common Rule), and OMB Circulars A-110 (Grants
and Agreements with Non-Profit Organizations), A-122 (Cost Principles for Non-
Profits), A-128 (Audits of State and Local Governments-implemented at 24 CFR, Part
24), and A-133 (Audits of Institutions of Hil;her Education and Other Non-Profit
Institutions), as applicable, as they relate to the acceptance and use of Federal funds
under this part. The applicable sections of 24 CFR, Part 85 and OMB Circular A-100 are
set forth at 570.502.
EXHIBITF-ASSURANCES 1 REVISED 11/la/00
11. X70.611. Conflict of Interest.
12. 570.612. Executive Order 12372 allows States to establish its own process for review
and comment on proposed Federal financial assistance programs, specifically the use of
CDBG funds for the construction or planning of water or sewer facilities.
wg/fy2000/01/files
contracts/assurrances
EXHIBIT F - ASSUF?ANCES 2 REVISED 11/1 a/00
CITY OF CUPEFiTINO
Urban County Housing Rehabilitation Services
Exhibit I
Description: The Santa Clara County Housing Rehabilitation program provides services
to City of Cupertino. The County shall provide all p~ases of housing rehabilitation
including application processing, bid process, loan preparation, construction oversight and
loan servicing. (See attached Santa Clara County Cooperative Housing Rehabilitation
Program Guidelines)
Direct Services:
1. Review client's application, verify that client's property is located in the appropriate
jurisdiction and make a preliminary determination regarding income eligibility in
accordance with most current income guidelines cletermined by Federal Department of
Housing and Urban Development for Santa Clara county.
2. Continue to verify application information, order credit report and property profile or title
report, schedule termite inspection and conduct are environmental review of the property,
as applicable.
3. Inspect property for conformance with building, housing and health codes; assist client
in assessing and designing needed property improvements; prepare a Project Cost
Estimate (scope of work) detailing the proposed N~ork items and cost estimates.
4. Schedule and meet with a Loan Review Committee to discuss client's application,
income status and proposed work scope. Advise client of the final decision regarding
approval/disapproval and loan terms. (See attachE~d Santa Clara County Housing And
Community Development Loan Committee Policies and Procedures)
5. Invite contractors to submit written bids based on approved scope of work. Review bids
with client and assist client in selecting the responsible bidder who submits the lowest
price bid. Verify that selected bidder complies with all insurance, licensing and bond
requirements.
6. Prepare all loan documents for signature and rE~cordation as appropriate such as Deeds
of Trust, Promissory Notes, Notices of Right to Cancel, Truth in Lending Disclosure
Statements, Requests for Notice and Owner Parti~~ipation Agreements.
1
7. Assist client in finalizing construction contract documents and authorize
commencement of work. Inspect construction work in progress for compliance with
project specifications and all applicable codes and ordinances. Authorize change orders
and progress payments to contractor.
8. Perform final inspection and authorize final payment to contractor after receipt of finaled
building permit, mechanic's lien releases, contractor's affidavit, any applicable warranties
or guarantees, and manufacturer's informational material. Record Notice of Completion.
After 35 days from date of recordation, verify that there are no unreleased recorded
mechanic's liens and release the 10% retention to the contractor.
9. Provide client with a Housing Rehabilitation Evaluation Questionnaire for completion
and return to the County Program Manager.
10. Maintain client file; ensure client's ongoing adherence to hazard insurance
requirements; issue final letter to client documenting all rehab. costs, change orders and
final loan amount.
11. Address any warranty or guarantee claims issues.
2. Provide City with written quarterly Housing Rehabilitation Program Services reports
including financial and project data.
13. All "program income" generated from loan payoffs shall be deposited, accounted for
and tracked individually for each jurisdiction and shall fund future housing rehabilitation
projects only in such jurisdiction.
RESPONSIBILITIES OF CITY OF CUPERTINO
1. Distribute Housing Rehabilitation Brochures or flyers to various locations frequented by
the general public.
2. Publish an advertisement at least four times annually informing the residents of the
existence of the Housing Rehabilitation Program basic eligibility requirements and how to
contact the program.
3. Run a public service advertisement on the local public access television station at least
twice annually describing the Housing Rehabilitation Program.
4. Refer all call in or walk in clients seeking home improvement assistance to the Housing
Rehabilitation Program.
5. Make a lump sum transfer of $200,000.00 from the revolving housing rehabilitation
loan fund to the Santa Clara Co. Housing Rehabilitation Program to be applied to project
costs for four (4) projects.
6. Transfer $ 20,000.00 from City's CDBG funds to the County for Housing Rehabilitation
Services for staff costs to complete four (4) projec~:s.
7. If the agreed upon number of projects is exceeded, the City of Cupertino shall transfer
to the County $2,000.00 for any project completed from initial application through loan
committee review and an additional $3,000.00 for any project completed through project
closeout.
8. In the event that County staff is required to excE~ed the prescribed responsibilities set
forth herein such as litigation, arbitration, mediation or claim, the City of Cupertino shall
compensate at the rate of $60.00 per hour per staff member.
FY :~~~n-2~~1 FY 1999-2000
CDBG funding amount $20,000.00 $15,000.00
Unduplicated LG client 4 3
Cost per year per client $~i,000.00 $5,000.00
Total program budget $2c),000.00 ~ $15,000.00
CDBG as of total 10C~% (proj.) 100% (act.)
SANTA CLARA COUNTY
COOPERATIVE HOUSING REHABILITATION PROGRAM
GUIDELINE~~
INITIAL APPLICATION
• Mail or deliver application packet to property owner with
explanation of basic program objE:ctives and procedures
(see attached Guidelines).
• Review client's application and verify household income,
household size, applicant's age, credit history, and other
information pertaining to loan processing.
• Obtain applicant's authorization to gather financial
information, and order Credit report.
• If applicant is willing to continue ~~nd eligibility seems
likely, order preliminary title repot.
• Order Structural/Pest Control report, if applicable.
APPLICABLE DOCUMENTS
• Application Form
• Authorization Form
• Request For Information Form
• Informational Brochures
• environmental Review Form
INITIAL INSPECTION
• Meet with property owner, and inspect the property for
conformance with building, housing, and health codes.
Explain to property owner what type of repair work is
eligible (ie.. Health and Safety ItE~ms), and what type is
considered General Property Improvements. Termite inspection
report will be incorporated into ':he work write-up.
~~~~~ ~~cc~DU~.s-?ooo
• Based on initial inspection, order design work, engineering
work, or additional professional inspections, if necessary.
• Prepare Work Write-up including specifications and
preliminary cost estimates.
III. PREPARATION OF CONSTRUCTION SPECIFICATIONS
• After approval of preliminary Spec List and cost estimates
by property owner, prepare final specifications.
• Explain bidding procedures to property owner.
I V . LOAN PROCESSING
• Take project information to loan committee members
for their review and approval.
• Inform applicant of approval or denial and exact
conditions and terms of rehabilitation loan.
~ , BIDDING PROCEDURES
• Prepare contractor's bid package and send it to appropriate
number of contractors from list of a_..pproved bidders.
Aooroved bidders have demonstrated that they meet the
following minimum program requirements:
1. Liability insurance;
2. Workers Compensation Insurance;
3. Contractor's license currently in good
standing;
4. Proof of solvency;
5. References checked for related work.
• Establish bidding period and bid due date/time.
• Mail bid invitations and packages to contractors.
R~'"riP.B P~OCLDURES-2000
• Inform property owner that during a given period,
(usually one week) contractors ~N II be calling to make
appointments for site inspections; or, in cases of
property owners who need assist;~nce, an open house is
scheduled for a given afternoon and contractors are
allowed site inspection at that tirne only.
• Hold bid opening at pre-determined time, date, and location.
• Review bids for program compliance and mathematical
accuracy.
• Review responsible bids with pr~~perty owner and contractor
is selected by owner. Property owner is allowed to choose
any bid which is within a 10°o range of Rehab Specialist's
estimate, or the lowest bidder.
APPLICABLE DOCUMENTS
VI.
• Invitaiion To Bid
• Instructions to Bidders
Bid Document
• Work Write-uo with Estimates
• Bidder's Qualifications
•Addenda
LOAN CLOSING
• Prepare loan documents based On accepted bid amount,
contingency amount, design co:~ts, inspection costs,
appraisal costs, title fees, and other necessary costs.
• Obtain property owner's initials on loan fact sheet.
• Prepare contract between property owner and contractor
based on accepted bid amount. Contract includes total
construction costs and projected dates for beginning and
end of construction.
• Meet with property owner for signing of loan documents.
Concurrently, contractor signs construction contract and
any other relevant documents.
~r~ DROCDDLF~'S-?000
• Record appropriate documents and issue notice to
proceed to contractor.
• Hold, if necessary, apre-construction conference with
property owner and contractor present at work site.
APPLICABLE DOCUMENTS
• Deed of Trust
• Promissory Note
• Truth In Lending Statement
• Right of Rescission
•Addenda
• Statement of Information
VII.
CONSTRUCTION MONITORING
• Make twice weekly or more often site visits to ensure
compliance with specifications and program guidelines.
• Perform the following services as necessary:
1 . Resolve questions between property owner
and contractor;
2. Execute written change orders when
applicable;
3. Process contractor's payment requests;
4. Co-authorize payments with owner, as
applicable;
5 . Perform -final inspection and prepare "punch
list" as applicable;
6. Obtain copy of signed final building permit;
7. Obtain and record notice of completion,
signed by property owner.
APPLICABLE DOCUMENTS
RE~~.B DROCEDURES-2000
• Contract Award
• Contract Agreement
• Lead Base Paint Notification
• Notice To Proceed
• Progress Payment Request
• Change Orders
• Final Inspection Report
V111
PROJECT CLOSEOUT
• Obtain lien releases from contractor for subcontractors
and material suppliers.
• Review County Recorder's records for any construction
related liens attached to property.
• Assist owner in obtaining any warranty or guarantee
documents or materials, from contractor.
• Issue final payment to contractor after all conditions
are met and designated waiting period has expired.
Waiting period is 35 days after notice of completion
is recorded.
• Mail Project Evaluation form to property owner.
APPLICABLE DOCUMENTS
• Notice of Comp,etion
• Certificate of Final Inspection
• Lien Release Forms
• Roof and Other Warranties
• Contractor's Affidavit
• Project Evalua~:ion Form
~c~ua~ PROCEDU~S-2000
SANTA CLARA COUNTY
HOUSING AND CONI~IUNIT'~l DEVELOP'v1ENT
LOAN COMMITTEE
POLICIES AND PROCEDURES
Purpose
The purpose of the Santa Clara County Housing and Community Development
(HCD) Loan Committee is to evaluate Loan applications and approve loan terms for
projects that have been recommended by the Housing and Community
Development Program.
Committee Objectives
~. Review and approve/reject all applications for rehabilitation loans in a
timely manner.
?. Assure that all loans approved are in conformance with all appropriate
Federal, State, or local requirement.
j. i rUylde hOUSing rehabilitation i0ans t0 ClienLS ITiOSt in neea OI
assistance.
1. Approve loans with the most effective mix of available funding
sources.
Committee ylembership and Terms of Service
The Loan Committee is composed of three (3) County staff appointed by the County
Executive. There is no limit to the length of tenure in the position and the
members serve at the discretion of the County Executive. The desired expertise for
committee membership includes knowledge of Federal, State, or local housing
programs, awareness of local affordable housing needs, and financial procedures in
real estate transactions.
Committee Staffine
HCD staff provides technical assistance and staff support to the Loan Committee.
Specific HCD staff support members are the ~iCD Program Manager and Housing
Rehabilitation Coordinator. Other HCD staff provide additional committee support
as needed.
-1-
Steps To Review Loan Applications
1. Evaluate the reasonableness presented on the loan application and
assure the appropriate use of funds.
?. Set terms and conditions for Loans in the unincorporated County, Citv
of Cuperinto, City of Los Altos, Town of Los Altos Hills, Town of Los
Gatos and City of Saratoga.
3. Review and approve loan subordination agreements .
~. Approve/reject specific loan applications and set repayment terms, due
dates, and interest rates.
5. When appropriate, make recommendations to the Santa Clara County
Board of Supervisors For final approval of loan transactions.
~Ieetin~s
The Loan Committee meets on an as-needed basis. vleetings are scheduled when
there are approximately two (2) or more loan applications to be reviewed and
^r~~~ssed.
Committee Chairperson
The Loan Committee has one chairperson appointed by consensus of the committee
membership. Currently, the chairperson's term is indefinite.
Committee Decision Making Process
Ail Loan Committee decisions will be rear;red by consensus, if possible. If a decision
cannot be reached by consensus, the Loan Committee will decide the issue by
majority vote.
Committee Documentation
Regular minutes will be maintained regarding the actions of each Loan Committee
meeting. HCD staff will be responsible fur transcribing and typing the meeting
minutes and distributing them to the Loan Committee members and all affected
juristictions. The Chairperson will approve all actions approved during a Loan
Committee meeting by signing a copy of the approved minutes.
-2-
Basic Loan Policies
1. all loan applications and requests will be considered on a first-come
tirst-serve basis. However, priorities will be considered in cases or great
need or urgency as defined by each funding source guideline.
Need includes factors such as income, age and physical condition of
client, overcrowding and anv existing health or safety issues. lirgencv
includes anv factor that presents a serious health or safety threat.
The Loan Committee will follow aasic funding source (CDBG, ESG,
HOME, etc.) guidelines in judging a project or client's suitability for
loans.
2. All Loans will be distributed in a manner assuring 100°0 low income
(80°% or County median income) or very low income (~0°,0 of County
median income) benetit except where the funding source guideline ;i.e.
C_-~LDAP) instructs otherwise.
3. All Loans to homeowners for sin`;le Family residential rehabilitation
(i.e. unincorporated County, Citv o:= Cupertino, City of Los Altos, Town
of Los Altos Hills, Towr, of Los Gatos and City ~of Satatogal will b?
awarded as shown on the attached `Housing Rehabilitation Loan
Opportunities chart. The loan can be deferred at 0°~ or 6°o annual
percentage rate (APR) or amortizE~d at 0°0 or 3%. The length of the
loan will be 1~ years unless some s.~ecial exception is justified.
-_. Other loans such as loans to Non-Profits for acquisition and
rehabilitation of an existing structure for the purpose or creating or
maintaining low cost housing ~vi~l not have a specific loan amount
limit. Unless a case for an exception can be made, the loan terms will
be 6% APR if the loan is deferred and 3% if the loan is amortized. The
length of the loan will be 30 years unless an exception is necessary to
assure the long term affordability of the rents or viability of the project.
All of the loans are secured by a deed of trust.
~. All loans, be it acquisition and rehabilitation, new construction, or
acquisition only, shall be submitted to the Loan Committee for review.
The Loan Committee has the option to establish the terms of the loan
or to recommend that the applicant request a grant from the Board of
Supervisors.
lrc.pol & pro.9/13/96
-J-
llc~-ISiI)~; IZc~ll~tl)ilil~lliOn
Lc)~u7 OI~~)orllll)ities
Program
(Stale ul Califoncinl
~LLS%
Maximum Loan
$20.000 for Rel;ular Rclial)
$35,000 wily Room Ac4litunc
as neeclecl
Simple Type of Loan
Interest Loan T(~rm
hate
0';i. I )rlcrreel 15 yea)
Aniuc lizrtl
(i"u I)rlci rrcl I!i yc;u
Qualification, Special Conditions and Comments
II I,env/Very Luty Incnnu.
'l_1 (ill nr nl~uvc c:cn Ix• cl<•Ierrccl I~~r Ilu~ lili• ul Ilic pculx•rly owner
ievicwc<I/rcnt•wt•tl iii inc renu•ul~ u1 5 yc;us.
:S) 30 35'.'i~ ul lu)usc•lu,lcl incuncc• nnisl Ix• nu•l (w luxisin~ cost.
i c. ncuill;al;e, properly l:c.e, insurance aucl utilities. Nrtxl levertl,er
I~uul liuiu ('uuuly Cl)ISG ncininuuu g'5.300 Ix•r loan.
•11 Review and ie•new allrr ~i year inccencculs.
Cupeclino
I.us Altus
l.us Altos I (ills
Los Gatos
Sarclu(;a
llnincurporalecl Arta
I IOM(:
llniucurporalccl
)O~wccr Occupiecq
0 13ec1rcxan S57,'1.30
I [3echcx)u) SE;Ei,(i03
'l l3eclrcx)nS 579.77`l
3 f3eclroom $ 10:3.108
4+ l3eclroonc SI I:S,L80
I) I<nv anti Very low lucunu: Itesicleuts.
2) 1'~irnity lu rlclerly ontl/ur luuc~licappecl nntl Ileallli & safely.
;S) Apldic;ucl's exislin); liuusinf; t•xlu•nse nut over 3(Y%u ul total luxcselu)Icl
ii it, n ne.
:I) Nu ullu•r lu;ui ur uucucy sucncrs icncGly ;w:cilnl~le.
:S'iii Anuu lizetl 15 year II I'iiwily In Gl)';S~ ur Ix•Inw of Ilu• nu•cli;uc incuuie Intl nu linuls fur rlienls
over 8(1';u ul Ilcc uuxliau iucunic.
2) (hiurily lu cltlrcly and/ur Icarnlicnppccl antl lu'allli anti safely
(i';ii Ik'I~•i rt•c1 Iii )'c;)r
a) I(csitlculs of unincurpuralecl :tn•n.
I) Nn ullu r luau nr nu)ney suuiccs icatllly nvnilalilc
Vii) I'c•isuual Icucl,liip. i e. seiiuus lu•nllli piulclc•nis, aclvancccl al!c, etc.
CI)IS(. & 1)ensily
Iinnus & I IUM[i
Non I'rulil Acquisition/
I(I•:I IAIi Multi lJnils "
No specific nwx.
Cast: by case review
i'SL/(iSL Anunlin•tl/ :SUycars
Ileleiiecl ur
1(1 yc~irs
Etaxp)i)et1 try
„4tr~r Ic~x4z
or t qxy~ s)k:
d Idle
tr:u)sfrr.
I'iul;run clcst cil~liun aplnuvrcl Icy still. (A('. aucl ('C rununillec•s Ilu•u Icy
I lu• I Suns cl ul Supc~i visui s.
Lunn Iccnc;:cppcuvetl Icy loan cunuuillcc I~~aur: ace auunlizccl if rash Iluw
nlluws il. Ulliciwist• lu;uc will Ise clcl~•ucil.
/'~ti Y~)(Y MIS:
Itrgi~iicnu nl i~l anulln i iuajui Irrnlrr
Ilu• piujccl i, unl Icasilclc witlunil'I lu• r~arldiuu
I I -- ~- ~-_ --t ~- --- -- -- - ----- ~„o~~~~•s
•• IAKI115 nrt• not (nrl;ivahle. All f;cvcl cc•qucsls act. ~~ It irctl to Ilu• ISnnicl ul Sulu ivi:,urr; S!!S!!u
•• I•:~c c•Icliuns Gcr Non I'rulil Ac•quisiliucc/I(rlcalc Multi 1)iul I'iujr~ L; will lu c uu>a~lricil ~ni ,~ t;c:r Irk rnsc Irc;c,
CITY OF CL~PER"i INO
Housing Rehabilitation Program
Income and Interest Chart
based ort Cc>ui1t~.~ .L1e:[:cu: l~tcoi~te
L 0:~1,~"
.-~~~IO UNT
-~s weeded
VERY LOW INCO~~IE ~007o i L06ti'ER LVCO~LIE i SOrc
Ore interest deterred j arc interest deterred orc interest
and active i actives
Chnssy/Income.interestchgrt-Cli-11/00
B-2 (HCD-O)
EXHIBIT G
INSURANCE REQUIF:EMENTS FOR
NON-CONSTRUCTION /NON-PROFESSIONAL CONTRACTS ABOVE $100 000
Indemnity
The Contractor shall indemnify, defend, and hold harmless the County of Santa Clara (hereinafter
"County"), its officers, agents and employees from any claim, liability, loss, injury or damage
arising out of, or in connection with, performance of this Agreement by Contractor and/or its agents,
employees or sub-contractors, excepting only loss, injury or damage caused by the sole negligence
or willful misconduct of personnel employed by the County. It is the intent of the parties to this
Agreement to provide the broadest possible coverage for the County. The Contractor shall
reimburse the County for all costs, attorneys' fees, expenses and liabilities incurred with respect to
any litigation in which the Contractor is obligated to indemnify, defend and hold harmless the
County under this Agreement.
Insurance
Without limiting the Contractor's indemnification of the County, the Contractor shall provide and
maintain at its own expense, during the term of this Agreement, or as may be further required
herein, the following insurance coverages and provisions:
A. Evidence of Coverage
Prior to commencement of this Agreement, ~he Contractor shall provide a Certificate of
Insurance certifying that coverage as required herein has been obtained. The County's
Special Endorsement form shall accompan3~ the certificate. Individual endorsements
executed by the insurance carrier may be substituted for the County's Special Endorsement
form if they provide the coverage as required. In addition, a certified copy of the policy or
policies shall be provided by the Contractor up~~n request.
This verification of coverage shall be sent to the requesting County department, unless
otherwise directed. The .Contractor shall not receive a Notice to Proceed with the work
under the Agreement until it has obtained all insurance required and such insurance has been
approved by the County. This approval of insurance shall neither relieve nor decrease the
liability of the Contractor.
B. Qualifying Insurers
All coverages, except surety, shall be issued by companies which hold a current policy
holder's alphabetic and financial size category rating of not less than A V, according to the
current Best's Key Rating Guide or a company of equal financial stability that is approved
by the County's Insurance/Risk Manager.
EXHIBIT G
B-2 (HCD-O)
C. Insurance Required
1
2
3
Commercial General Liability Insurance -for bodily injury (including death) and
property damage which provides limits as follows:
a. Each occurrence - $1,000,000
b. General aggregate - $2,000,000
c. Products/Completed Operations aggregate - $2,000,000
d. Personal Injury - $1,000,000
A minimum of 50% of each of the aggregate limits must remain available at all
times unless coverage is project specific.
General liability coverage shall include:
a. Premises and Operations
b. Products/Completed
c. Contractual liability, expressly including liability assumed under this
Agreement.
d. Personal Injury liability
e. Owners' and Contractors' Protective liability
f. Severability of interest
General liability coverage shall include the following endorsements, copies of
which shall be~rovided to the County:
a. Additional Insured Endorsement:
Insurance afforded by this policy shall also apply to the County of Santa
Clara, and members of the Board of Supervisors of the County of Santa
Clara, and the officers, agents, and employees of the County of Santa Clara,
individually and collectively, as additional insureds. Such insurance shall
also apply to any municipality in which the work occurs and they shall be
named on the policy as additional insured (if applicable).
2
B-2 (HCD-O)
b. Primary Insurance Endorsement:
EXHIBIT G
Insurance afforded by the additional insured endorsement shall apply as
primary insurance, and other insurance maintained by the County of Santa
Clara, its officers, agents, acid employees shall be excess only and not
contributing with insurance provided under this policy.
c. Notice of Cancellation or Charge of Coverage Endorsement:
Insurance afforded by this policy shall not be canceled or changed so as to
no longer meet the specified County insurance requirements without 30
days' prior written notice of such cancellation or change being delivered to
the County of Santa.
d. Contractual Liability Endorsement:
Insurance afforded by this policy shall apply to liability assumed by the
insured under written contract with the County of Santa Clara.
4. Automobile Liability Insurance
For bodily injury (including death) an~~ property damage which provides total limits
of not less than one million dollars ($1,000,000) combined single limit per
occurrence applicable to all owned, non-owned and hired vehicles.
5. Workers' Compensation and Emplo~-'s Liability Insurance
a. Statutory California Workers' Compensation coverage including broad form
all-states coverage.
b. Employer's Liability covera€;e for not less than one million dollars
($1,000,000) per occurrence.
c. Coverage under the United States Longshoremen's and Harbor Workers'
Act shall be provided when ap~~licable.
D. Special Provisions
The following provisions shall apply to this Agreement:
1. The foregoing requirements as to the types and limits of insurance coverage to be
maintained by the Contractor and any approval of said insurance by the County or
its insurance consultant(s) are not intended to and shall not in any manner limit or
qualify the liabilities and obligations otherwise assumed by the Contractor pursuant
3
EXHIBIT G
B-2 (HCD-O)
to this Agreement, including but not limited to the provisions concerning
indemnification.
2. The County acknowledges that some insurance requirements contained in this
Agreement may be fulfilled by self-insurance on the part of the Contractor.
However, this shall not in any way limit liabilities assumed by the Contractor under
this Agreement. Any self-insurance shall be approved in writing by the County
upon satisfactory evidence of financial capacity. Contractors obligation hereunder
may be satisfied in whole or in part by adequately funded self-insurance programs
or self-insurance retentions.
3. Should any of the work under this Agreement be sublet, the Contractor shall require
each of its subcontractors of any tier to carry the aforementioned coverages, or
Contractor may insure subcontractors under its own policies.
4. The County reserves the right to withhold payments to the Contractor in the event
of material noncompliance with the insurance requirements outlined above.
B-2 (HCD-O)
Revised 12/11/00 -all owned auto
4
f
EXHIBIT H
DECLARATION OF CONTRACTOR
(to be completed by all Type I or Type ll contractors)
A. [x] This is a Type I service contract under the Boar~~ of Supervisor's Resolution on
Contracting Principles. If this box is checked, ~~lease complete the following:
Type (Category: -Section II C.6
Explanation: -Contract with other public agencies.
B. [ ] This is a Type II contract under the Board of Supervisor's Resolution on Contracting
Principles.
C. To be completed by Contractor:
The contractor currently has other County Contracts for the same or similar services:
[ ] Yes ~' No
If Yes is checked, please list and describe contracts, types and dollar amounts.
D. I am authorized to complete this form on behalf of ^}; ~~
(name of con racting ien y).
I have used due diligence in obtaining this inforration, and this information contained
herein is compland a curate.
Signature:
Name: David W. Knapp
Title: City Manager
Contractor : City of Cupertino
Date: Apri 1 3 , 2001
Contracts #3
99/00 City/County Contract
grg/9/15/99
EXHIBIT I
CONTRACT PROVISIONS TO IMPLEMENT THE
TERMS OF THE RESOLUTION RE: CONTRACTING PRINCIPLES
[TYPE I CON-BRACTS]
This contract is a Type I service contract, subjE;ct to the Resolution of Contracting
Principles adopted by the Board of Supervisors on October 28, 1997. Accordingly,
Contractor shall comply with all of the following:
a. Contractor shall, during the term of this contract, comply with all applicable
federal, state, and local rules, regulations, and laws.
b. Contractor shall maintain financial records. adequate to show, that County
funds paid under the contract were used for purposes consistent with the terms of the
contract. These records shall be maintained during the term of this contract and for a
period of three (3) years from termination of th,s contract or until all claims, if any, have
been resolved, whichever period is longer, or longer if otherwise required under other
provisions of this contract.
The failure of Contractor to comply with this Section or any portion thereof may
be considered a material breach of this contract and may, at the option of the County,
constitute grounds for the termination and/or non-renewal of the contract. Contractor
shall be provided reasonable notice of any intended termination or non-renewal on
the grounds of noncompliance with this Section, and the opportunity to respond and
discuss the County's intended action.
2
Type (Contracts/Exh I - p. 2
Contracting Principles
7/19/99