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02-005 Community Development Block GrantCOMMUNITY DEVELOPMENT BLOCK GRANT COUNTY /CITY CONTRACT Contract No. Cu -02 -00 THIS Contract is made and entered into by and between the COUNTY OF SANTA CLARA, a political subdivision of the State of California (hereinafter "COUNTY "), and the CITY/TOWN OF CUPERTINO (hereinafter "CITY ") participating as a member of the County of Santa Clara COMMUNITY DEVELOPMENT BLOCK GRANT (hereinafter "CDBG ") Joint Powers Agreement. The allocation of funds pursuant to this Contract shall be a grant. COUNTY approved the allocation and disbursement of CDBG funds to CITY on May 8. 2001. WITNESSETH WHEREAS, COUNTY has received CDBG Entitlement Program funds from the United States Department of Housing and Urban Development (hereinafter HUD) as an entitlement jurisdiction pursuant to the provisions of Title 1 of the Housing and Community Development Act of 1974, as amended; and, WHEREAS, COUNTY has agreed to the use by CITY, as a subrecipient, of a portion of COUNTY'S CDBG entitlement for a housing program to be operated within COUNTY and which shall benefit low and very low income households; NOW, THEREFORE, the parties agree as follows; I. PROGRAM COUNTY agrees to allocate a portion of its CDBG entitlement, and/or program income as defined in 24 CFR 570 Subpart J, "Grant Administration" (570.504), to the CITY, as a subrecipient of the County being the sum of Sig hundred seventy —eight thousand two hundred fifty —four dollars and sixty cents Dollars ($ 678,254.60 ) for the purpose of reimbursing the City for costs incurred to implement the housing program (hereinafter "PROGRAM "). A lump sum figure is allocated for this contract and the parties understand and agree that the allocation is distributed by the COUNTY through reimbursing the CITY for allowed expenses, and no lump sum distribution of CDBG funds is made at the outset of this contract. Reimbursement for Fiscal Year 2001/02 shall not exceed the total sum of the beginning fiscal year Cash Control Sheet (fiscal year CDBG allocation of funds to CITY, and roll- over of unexpended CDBG funds from previous years allocations to CITY). CITY is granted authority to also expend funds for eligible CDBG :Housing activities from its approved rehabilitation program revolving loan fund account, including accrued Program Income. Such authority is based on CITY being in compliance with all Federal Rules and Regulations governing the CDBG PROGRAM, and the COUNTY CDBG Reallocation Guidelines. Santa Clara County 1 Housing and Community Development Program FY 01/02 City /County Contract As a condition to this contract CITY shall submit numerous exhibits marked as noted herein, attached to this contract, incorporated by this reference, as though fully set forth as follows: Exhibit "A" (Agency Description), Exhibit "B" (Project Work Plan), Exhibit "C" (Proposed Implementation Time Schedule) Exhibit "D" (Budget), Exhibit "E" (Certifications), Exhibit "F" (Assurances), Exhibit "G" (Insurance), "H" (Contracting Principles Documents), and, if applicable, "I" (Urban County Rehabilitation Services) or an equivalent acceptable format for providing this information, for all allocated CITY projects awarded funding during Fiscal Year 2001/02. The approved versions of such submittals shall become a part of this Contract by being attached hereto and by this reference incorporating such submittals. H. TERM A. The purpose of this Contract is for the COUNTY to disburse CDBG funds. Unless amended prior to its expiration, the term of this Contract for disbursement purposes shall begin on July 1. 2001 and shall terminate on June 30, 2002, or unless terminated earlier pursuant to Section V or Section VII of this Contract. Invoices requesting disbursements submitted after the expiration of the contract will be honored only for charges incurred during the contract term. B. The term of expenditure by City for the grant amount provided for herein shall begin on July 1. 2001 and terminate on the earliest of the following dates as set forth herein: June 30.2002, or later date per amendment to this Contract; the date of the expenditure of the total grant, and/or program income amount provided for herein; upon the termination date established pursuant to Section V or Section VII of this Contract. III.OBLIGATIONS OF CITY A. Ci , shall: Provide COUNTY with written certification that the following information will be on file at the CITY offices, and will be subject to monitoring by HUD and/or COUNTY HCD staff, or their representatives. a. Names and addresses of the current CITY Manager and CITY Council members; b. Copy of CITY'S approved Affirmative Action Plan; and C. Records of all CITY Council meetings dealing with CDBG matters. 2. CITY shall provide COUNTY with information and housing objectives for the Urban County Comprehensive Housing Affordability Strategy (CHAS) and/or the Consolidated Plan upon request at the beginning of each program year. Santa Clara County 2 Housing and Community Development Program FY 01/02 City /County Contract B. Program Performance by CITY. CITY shall: 1. Conduct the PROGRAM within Santa Clara County, for the purpose of benefiting low and very low income households. 2. File quarterly reports with COUNTY on the type and number of services rendered through the operation of the PROGRAM and a description of the beneficiaries of these services, which reports shall evaluate the manner in which the PROGRAM is achieving its objectives and goals as a participating non - entitlement city. C. Fiscal Responsibilities of CITY. CITY shall: Appoint and submit the name of the CITY managerial staff who shall be responsible for the financial and accounting CDBG activities of CITY, including the receipt and disbursement of CITY CDBG funds. The COUNTY shall immediately be notified in writing of the appointment of a new fiscal agent and that agent's name, and CITY will submit three (3) new signature cards if applicable. 2. Establish and maintain an accounting system that shall be in conformance with generally accepted principles of accounting. The accounting system shall be subject to review and approval of COUNTY. Document all PROGRAM costs by maintaining records in accordance with Section III, Paragraph D below. 4. Submit to the COUNTY request for reimbursement, as needed, supported by documentation as agreed to by CITY and COUNTY. 5. Certify current and continuous insurance coverage of CITY, subject to approval of COUNTY and in accordance with requirements as outlined in Exhibit "G" (Insurance); and obtain certificate of sufficient insurance from all subrecipients which shall list CITY as additional insured. 6. Subparagraph C. 1) through 5) above are express conditions precedent to disbursement of any COUNTY funding and failure to comply with these conditions may, at the discretion of COUNTY, result in the suspension of finding or termination of specific projects in non - compliance; or initiate the suspension of funding or termination of this Contract as provided for herein. 7. CITY is liable for repayment of all disallowed costs and ineligible activities. Disallowed costs and ineligible activities may be identified through audits, monitoring or others sources. CITY shall be required to respond to any adverse findings which may lead to Santa Clara County 3 Housing and Community Development Program FY 01/02 City /County Contract disallowed costs, subject to provisions of OMB Circular A -87, "Cost Principles for State and Local Governments ", and A -128, "Single Audits of State and Local Governments ". CITY shall be required to respond to any adverse findings which may lead to ineligible activities, subject to provisions of 24 CFR Part 570.201 -206 "Eligible Activities" and 24 CFR Part 570 -207 "Ineligible Activities ". D. Establishment and Maintenance of Records. CITY shall: Maintain complete and accurate records of all its CDBG transactions including, but not limited to, contracts, invoices, time cards, cash receipts, vouchers, canceled checks, bank statements, client statistical records, personnel, property and all other pertinent records sufficient to reflect properly: a. All direct and indirect costs of whatever nature claimed to have been incurred or anticipated to be incurred to perform this Contract or to operate the PROGRAM; and b. All other matters covered by this Contract. E. Preservation of Records. CITY shall preserve and make available its records: Until the expiration of five years from the date of final payment to CITY under this Contract; or 2. For such longer period, if any as is required by applicable law; or 3. If this Contract is completely or partially terminated, the records relating to the work terminated shall be preserved and made available for a period of five years from the date of termination. F. Examination of Records: Facilities. At any time during normal business hours, and as often as may be deemed reasonably necessary, CITY agrees that HUD and the COUNTY, and/or any duly authorized representatives may until expiration of. (a) five years after final payment is made pursuant to this Contract, (b) five years from the date of termination of this Contract, or (c) such longer period as may be prescribed by law: have access to and the right to examine Subrecipient CDBG records and facilities. The CITY shall provide language in it's Contracts with all Subrecipients stipulating that at any time during normal business hours, and as often as may be deemed reasonably necessary, Subrecipient agrees that HUD and the COUNTY, and/or any duly authorized representatives may until expiration of. (a) five years after final payment is made pursuant to this Contract, (b) five years from the date of termination of this Contract, or (c) such longer period as may be prescribed by law: have access to and the right to examine Subrecipient CDBG records and facilities. CITY also agrees that COUNTY or Santa Clara County 4 Housing and Community Development Program FY 01/02 City /County Contract any duly authorized representatives shall have the right to audit, examine, and make excerpts or transactions of and from, such records and to make audits of all contracts and subcontracts, invoices, payrolls, records of personnel, conditions of employment, materials and all other data relating to the :PROGRAM and matters covered by this Contract. CITY will be notified in writing of intended audits. CITY will be notified in writing of intended inspections of records and facilities and of intended audits no less than three business days before such inspections or audits. CITY will be required to respond in writing to the HCD Program Manager to any audit findings, and have the responses included in the final audit report. The cost of any such audit will be borne by COUNTY. G. Compliance with Law. CITY staff shall become familiar and comply with and require all its subcontractors, independent contractors and employees, if any, to become familiar and comply with all applicable Federal, State and local laws, ordinances, codes, Regulations and decrees including, but not limited to, those Federal rules and Regulations, executive orders, and statutes identified in "F" ASSURANCES. Specifically, CITY shall comply with the requirements of OMB Circular No. A -87, "Principles for Determining Costs Applicable to Grants and Contracts with State, Local and Federally recognized Indian Tribal Governments ", and OMB Circular A -128 "Audits of State and Local Governments." In addition, CITY will comply with Federal Regulations as cited in 24 CFR Part 570, Subpart J, and 24 CFR Part 85, and all other local, State or Federal laws applicable to this PROGRAM. IV. OBLIGATIONS OF COUNTY A. Method of Payment. During the term of this Contract, COUNTY shall reimburse CITY for all allowable costs and expenses incurred in connection with the PROGRAM, not to exceed the total sum of the beginning fiscal year Cash Control Record plus all Program Income accrued during the fiscal year. Reimbursement for eligible expenses will be paid by COUNTY within thirty days (30) of the date the reimbursement request is received by COUNTY HCD staff, under the provision that the CITY has complied with all PROGRAM regulations, and contract conditions agreed to by CITY and COUNTY. Reimbursement may be held back, in part or in full, by COUNTY, in the event of CITY'S non - compliance to PROGRAM regulations and conditions. Substantial non - compliance includes, but is not limited to, incomplete documentation of expenses, failure to submit adequate documentation of PROGRAM progress as described in III, paragraph B.2, of this Contract, failure to provide and maintain an accounting system that shall be in conformance with generally accepted principles of accounting, or based on the suspension or termination of the Grant to COUNTY rr. ade pursuant to the Housing and Community Development Act of 1974, as amended. Santa Clara County 5 Housing and Community Development Program FY 01/02 City /County Contract B. In the case of CITY substantial non - compliance prior to exercising any recourse authorized herein, COUNTY shall initiate the following procedure: 1. Notify the CITY Coordinator in writing of the alleged substantial non - compliance and request an immediate meeting between CITY Coordinator and COUNTY HCD Program Manager to resolve issue(s). If issue(s) is(are) not resolved satisfactorily within thirty (30) days, notify CITY Manager in writing requesting an immediate meeting between CITY Manager, CITY Coordinator and COUNTY HCD Program Manager to resolve the issue(s). 2. Determine if any portion of the reimbursement request meets all eligible criteria, and if so, authorize payment for the eligible portion of the reimbursement request; 3. Review the procedure to be followed under V. C. of this Contract (CONTRACT COMPLIANCE, Corrective Action Procedure); and 4. If applicable, forward a written report to HUD's Regional Office detailing the substantial non - compliance issues and the steps being instituted to correct performance, copy to the CITY Manager. C. Compliance with Law. COUNTY shall become familiar and comply with and require all its subcontractors and employees, if any, to become familiar and comply with all applicable Federal, State and local laws, ordinance$, codes, regulations and decrees including, but not limited to, those Federal rules and regulations, executive orders, and statues identified in "F" ASSURANCES. Specifically, COUNTY shall comply with the requirements of OMB Circular No. A -87, "Principles for Determining Costs Applicable to Grants and Contracts with State, Local, Federally recognized Indian Tribal Governments ", and OMB Circular A128 "Audits of State and Local Governments ". In addition, COUNTY will comply with Federal Regulations as cited in 24 CFR Part 570, Subpart J, and 24 CFR Part 85, and all other Local, State or Federal laws applicable to this PROGRAM. V. CONTRACT COMPLIANCE A. Monitoring and Evaluation of Services. Evaluation and monitoring of the PROGRAM performance shall be the mutual responsibility of both COUNTY and CITY, with the understanding that HUD looks to COUNTY as the sole responsible party for meeting PROGRAM requirements. CITY shall furnish data, statements, records, information and reports as mutually agreed to by CITY and COUNTY as necessary for COUNTY to monitor, review and evaluate the performance of the PROGRAM and its components. COUNTY shall have the right to request the services of an outside agent to assist in any such evaluation. Such services shall be paid for by COUNTY. Santa Clara County 6 Housing and Community Development Program FY 01/02 City /County Contract B. Contract Non - compliance. If CITY fails to comply with any provision of this Contract (24 CFR 85.43 "Enforcement ") COUNTY shall have the right to terminate this contract or to require corrective action to enforce compliance with such provision. Examples of non - compliance include but are not limited to: If CITY knowingly has made any material misrepresentation of any nature with respect to any information or data ibrnished to COUNTY in connection with the PROGRAM. 2. If there is pending litigation with respect to the performance by CITY of any of its duties or obligations under this Contract which may materially jeopardize or adversely affect the undertaking of or the carrying out of the PROGRAM. The CITY and COUNTY may negotiate a reinstatement of this Contract following termination or conclusion of such litigation. If CITY has taken any action pertaining to the PROGRAM, which action required COUNTY approval, and such approval was not obtained. 4. If CITY is in default under any provision of this Contract. 5. If CITY makes improper use of COUNTY funds. 6. If CITY fails to meet all provisions of the COUNTY CDBG Reallocation Guidelines, or Joint Powers Agreement. C. Corrective Action Procedure. Once non - compliance is established the following procedure shall be initiated: 1. COUNTY HCD Program Manager and CITY Manager shall negotiate a time frame and course of action for correcting the non - compliance; 2. Under this Contract, CITY shall provide COUNTY with a written plan and time frame for correcting the non - compliance issue (s). Such plan shall be submitted by CITY to COUNTY within thirty (30) days of the initial non - compliance meeting between CITY and COUNTY. 3. CITY must initiate the corrective action procedure within sixty (60) days of the initial non - compliance meeting between the COUNTY HCD Program Manager and the CITY Coordinator (COUNTY, at their discretion, may extend this time line for extenuating circumstances); Santa Clara County 7 Housing and Community Development Program FY 01/02 City /County Contract 4. COUNTY shall have the right to require the presence of CITY officers at any hearing or meeting called for the purpose of considering corrective action; and CITY has the right to appeal all findings of non - compliance, and subsequent corrective action, with both the COUNTY Board of Supervisors and HUD. D. Termination for Cause. Notwithstanding anything to the contrary contained in the foregoing, COUNTY may terminate or suspend this Contract by written notice to CITY for any of the following reasons: The non - compliance issue(s) as set forth in Section V, B have not been addressed and resolved within the aforementioned corrective action plan time period; 2. If CITY is in bankruptcy or receivership; 3. If a member of CITY'S management is duly found to have committed wrongful acts in connection with the CDBG program (termination or suspension shall be applied only to that portion of the CDBG program for which the person who committed wrongful act is responsible); 4. If there is reliable evidence that CITY is unable to operate the PROGRAM. Suspension of payment or termination under this section shall be effective on the date notice of termination is received by CITY, or such later date as may be specified in the notice. VI. PROGRAM COORDINATION A. COUNTY. The County Executive shall assign a single PROGRAM MANAGER for COUNTY who shall render overall supervision of the progress and performance of this Contract by COUNTY. All services agreed to be performed by COUNTY shall be under the overall direction of the PROGRAM MANAGER. B. CITY. As of the date hereof, CITY has designated Vera Gil, Senior P l a nn e r to serve as CITY CDBG Program Coordinator, and CITY MANAGER David W. Knapp (or assignee approved by the CITY Council) to assume overall responsibility for the progress and execution of this Contract. The COUNTY shall be immediately notified in writing of the appointment of a new CITY CDBG Program Coordinator, or a new CITY Manager (or assignee approved by the CITY Council). C. NOTICES. All notices or other correspondence required or contemplated by this Contract shall be sent to the parties at the following addresses: Santa Clara County 8 Housing and Community Development Program FY 01/02 City /County Contract COUNTY Charles Chew, HCD Program Manager Housing and Community Development Program 1735 North First Street, Suite 265 San Jose, CA 95112 CITY City�f Cupertino. Name of CITY 10300 Torre Avenue_, Cupertino, CA 95014 Address of CITY David W. Kna Name of CITY MANAGER All notices shall either be hand delivered or sent by United States mail, registered or certified, postage prepaid. Notices given in such a manner shall be deemed received when hand delivered or seventy -two (72) hours after deposit in the United States mail. Any party may change his or her address for the purpose of this section by giving five days written notice of such change to the other party in the manner provided in this section. VII. TERMINATION A. In addition to the COUNTY'S right to terminate for cause set forth in Section V, either COUNTY or CITY may suspend or terminate this Contract as provided for in 24 CFR 570, at Subpart J "Grant Administration ", and/or 24 CFR 85.44 "Termination for Convenience ". Provisions of the Reallocation Guidelines will apply, but may be adjusted if termination is for cause. B. Upon termination, either under this Section VII or Section V, CITY shall: 1. be paid for all documented services actually rendered to COUNTY to the date of such termination; provided, however, COUNTY shall be obligated to compensate CITY only for that portion of CITY'S services which are allowable costs and expenses as determined by an audit or other monitoring device; 2. turn over to COUNTY immediately any and all copies of studies, reports and other data, whether or not completed, prepared by CITY or its subcontractors or subrecipients, if any, in connection with this Contract. Such materials shall become property of COUNTY. CITY, however, shall r}ot be liable for COUNTY'S use of completed documents if used for other than the services contemplated by this Contract; and Santa Clara County 9 Housing and Community Development Program FY 01/02 City /County Contract transfer to the COUNTY any CDBG funds on hand and any accounts receivable attributable to the use of CDBG funds. All assets acquired with CDBG funds shall be returned to the COUNTY unless otherwise negotiated by separate Contract per the provisions of the Santa Clara County CDBG REALLOCATION GUIDELINES. C. Upon termination of this Contract, CITY shall immediately provide COUNTY access to and copies of (if requested) all documents, records, payroll, minutes of meetings, correspondence and all other data pertaining to the CDBG entitlement fund granted to CITY pursuant to this Contract. VIII. USE AND DISPOSAL OF REAL OR PERSONAL PROPERTY CITY and COUNTY will be accountable for all applicable Federal Regulations as detailed by 24 CFR Part 570, Subpart J, i.e. 570.500 (Definitions), 570.503 (Agreements with Subrecipients), 570.504 (Program Income), and 570.505 (Use of Real Property) with regards to the use and disposal of Real or Personal Property purchased in whole, or in part, with CDBG funds. A. In addition, 24 CFR Part 85 (The Common Rule) includes definitions under 24 CFR Part 85.3, however, Common Rule 85.31 (Real Property) DOES NOT APPLY TO CDBG ACTIVITIES. The following definitions will apply to this Contract: B. Definitions. 24 CFR, Part 85 (Common Rule) 85.3 1. Equipment means tangible, non - expendable, personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. 2. Title as defined in detail in 24 CFR, Part 85.32 (a). Use as defined in detail in 24 CFR, Part 85.32 (c) (1). 4. Supplies as defined in detail in 24 CFR, Part 85.33. 5. Procurement. Use and Disposition of Real Property as defined in detail by 24 CFR, Part 570.503 (Agreements With Subrecipients), 570.505 (Use of Real Property), and 570.504 (Program Income). Santa Clara County 10 Housing and Community Development Program FY 01/02 City /County Contract IX. PROGRAM INCOME Income generated by the PROGRAM shall be regulated by all provisions of 24 CFR 570 Subpart J "Grant Administration ", and the Santa Clara County CDBG REALLOCATION GUIDELINES. (C. 1. a.c . ) X. INDEPENDENT CONTRACTOR This is a Contract by and between independent contractors and is not intended and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association between CITY and COUNTY. CITY, including its officers, employees, agents, independent contractors or subcontractors, shall not have any claim under this Contract or otherwise against COUNTY for any Social Security, Worker's Compensation, or employee benefits extended to employees of COUNTY. XI. ASSIGNABILITY A. This Contract may not be assumed nor assigned to another CITY, CORPORATION, PERSON, PARTNERSHIP or any other entity without the prior written approval of COUNTY. B. None of the work or services to be performed hereunder shall be assigned, delegated or subcontracted to third parties without the prior written approval of COUNTY. Copies of all third party contracts shall be submitted to COUNTY at least ten days prior to the proposed effective date. In the event COUNTY approves of any such assignment, delegation or subcontract, the subcontractors, assignees or delegates shall be deemed to be employees of CITY, and CITY shall be responsible for their performance and any liabilities attaching to their actions or omissions. The use of the word "employees" in this paragraph is limited solely to activities by i hose persons described herein, related to the management and potential repayment of the program funds provided for in the Contract. The use of the term here does not create liability for personal injuries, worker's compensation or other forms of liability, obligation or responsibility which flow from employee /employer relationships. XII. DISCLOSURE OF CONFIDENTIAL CLIENT INFORMATION COUNTY and CITY agree to maintain the confidentiality of any information regarding applicants for services offered by the PROGRAM pursuant.to this Contract or their immediate families which may be obtained through application forms, interviews, tests, reports from public agencies or counselors, or any other source. Without the written permission of the applicant, such information shall be divulged only if permitted by law or as necessary for purposes Santa Clara County 11 Housing and Community Development Program FY 01/02 City /County Contract related to the performance or evaluation of the services and work to be provided pursuant to this Contract, and then only to persons having responsibilities under this Contract, including those furnishing services under the PROGRAM through approved subcontracts. XIII. HOLD HARMLESS CITY shall indemnify and hold harmless, the COUNTY, its employees and elected officials, boards and commissions, with respect to any damages, including attorney's fees and court costs, arising from: 1. Any negligent act or omission, or willful misconduct arising out of any work or service performed by CITY, its officers, employees, agents or subcontractors under the PROGRAM or this Contract, including but not limited to the evaluation and monitoring of subrecipients PROGRAM performance. COUNTY shall indemnify, defend and hold harmless, the CITY, its employees, officers, officials, boards and commissions, and agents, with respect to any claims, causes of action, or damages, including attorney's fees and court costs, arising from: The failure of COUNTY to reimburse CITY for eligible costs as defined by HUD and this Contract; and 2. Any negligent act or omission, or willful misconduct arising out of any work or service performed by COUNTY, its officers, employees, agents or subcontractors under the PROGRAM or this Contract. All additional provisions set forth in Exhibits "A" - "G ", attached hereto and incorporated herein by this reference, e.g. Insurance "G ", shall be required by CITY of all its program recipients. XIV. WAIVER OF RIGHTS AND REMEDIES In no event shall any payment by COUNTY constitute or be construed to be a waiver by COUNTY of any breach of the covenants or conditions of this Contract or any default which may then exist on the part of CITY, and the making of any such payment while any such breach or default shall exist shall in no way impair or prejudice any right or remedy available to COUNTY with respect to such breach or default. In no event shall payment to CITY by COUNTY in any way constitute a waiver by COUNTY of its rights to recover from CITY the amount of money paid to CITY on any item which is not eligible for payment under the PROGRAM or this Contract. Santa Clara County 12 Housing and Community Development Program FY 01/02 City /County Contract XV. NONDISCRIMINATION CORPORATION shall comply with all applicable Federal, State and local laws and regulations including Santa Clara County's policies concerning nondiscrimination and equal opportunity in contracting. Such laws include but are not limited to the following: Title VII of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act of 1990; The Rehabilitation Act of 1973 (Sections 503 and 504); California Fair Employment and Housing Act (Government Code sections 12900 et seq.); and California Labor Code sections 1101 and 1102. CORPORATION shall not discriminate against any subcontractor, employee, or applicant for employment because of age, race, color, national origin, ancestry, religion, sex/gender, sexual orientation, mental disability, physical disability, medical condition, political beliefs, organizational affiliations, or marital status in the recruitment, selection for training including apprenticeship, hiring, employment, utilization, promotion, layoff, rates of pay or other forms of compensation. Nor shall CORPORATION discriminate in provision of services provided under this contract because of age, race, color, national origin, ancestry, religion, sex/gender, sexual orientation, mental disability, physical disability, medical condition, political beliefs, organizational affiliations, or marital status. XVL AMEM ENTS Amendments to the terms or conditions of this Contract shall be requested in writing by the party desiring such amendments, and any such amendment shall be effective only upon the mutual Agreement in writing of the parties hereto. XVIL INTEGRATED DOCUMENT This Contract, in conjunction with the Santa Clara County CDBG Joint Powers Agreement, contains the entire agreement between COUNTY and CITY with respect to the subject matter hereof. No written or oral agreements, other than the Santa Clara County CDBG Joint Powers Agreement, with any officer, agent or employee of COUNTY prior to execution of this Contract shall affect or modify any of the terms of obligations contained in any documents comprising this Contract. XVIII. ATTORNEY'S FEES In the event it becomes necessary for any party to obtain legal counsel to enforce the terms of this contract, the prevailing party shall be entitled to recover reasonable attorney's fees and costs. XIX. MISCELLANEOUS A. The captions of this Contract are for conve=nience of reference only, and the words contained therein shall in no way be held to explaiji, modify, amplify or aid in the interpretation, construction or meaning of the provisions of this Contract. Santa Clara County 13 Housing and Community Development Program FY 01/02 City /County Contract B. All exhibits attached hereto and referred to in this Contract are incorporated herein by this reference as if set forth fully herein. IN WITNESS WHEREOF, the parties have executed this Contract in duplicate the day and year above written. ATTEST: F F°s " "i "LLU S ,A. i�C li EZ Clerk, oard of Supervisors APPROVED AS TO FORM AND LEGALITY: I -oz- Deputy County Counsel APPROVED AS TO FORM: City ttorney FY 01/02 County /City Contracts Sept. 5, 2001 COUNTY OF SANTA CLARA 2. 4& - C irperson, Board of Superviso JAMES T. BEALL, JR. CITY �� C--". By: David W. Knapp City Manager Santa Clara County 14 Housing and Community Development Program FY 01102 City /County Contract EXHIBIT E C19RTMCATiaxs In aaeordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Afii►rmstively Further Fair Idou lug — The jurisdiction Neill affirmatively further fair housing, which means it will conduct an analysis of impediments to fair' housing choice within the jurisdiction, take appropriate Actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti - displacement and Relocation Flan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and. Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CTR 24; .and it has in effect and is following a residential antidisplacement elnd relocation assistance plan required under section 104(d) of tho Housing and Community Development Act of 1974, as amended, a► connection with any activity assisted with handing under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug -free workplace by: Publishing a statement notifying employees that the unlawful manufacture, hjtn1mha4 dispensing, possession, or use of a controlled sutb:;tance is prohibited in the tgrantee s; workplace and specifying the actions that will be takaa against employees for violation of such prohibition; 2. Establishing an ongoing drug -free awareness program to inform employees about - (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintswing a drug -free workplace; (e) Any available drug eowpseling, rehabilitation, and employee assistance programs; and (d) The penalties that may be impaled upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that tech employee to bas engaged in the performanco of the grant be given a copy of the statement required by reragruph 1; Notifying the employee in the statement required by paragraph 1 that, as a ,zondition of employment under the grant, the employee will - (a) Abide by the berms of the statenawt; and (b) Notify the employer in writitlg of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar dalys after such conviction; Notifying the agency in writing, within test calendar days after tceiving notice under subparagraph 0) from an employee or othowi.;e receiving actual notice of such conviction. Employers of convicted employees must P Ovide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification numbers) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as attended; or (b) Requiring such employee to participate satisfactorily in a drug abuse' assistance Or rehabilitation program approved for such mrrposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. Anti - Lobbying -- To the best of the jurisdiction's knowledge and belief: No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of s Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the malting of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modiflcadim of any Federal contract, giant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated fiords have been paid or will be paid to any person for influencing or-attempting to influence an ofter or employee of any agency, a Member of- Congress, an officer or employee of Congress, ou an employee of a Membef of Congress in connection with this Federal contract, grant, loan, or cooperative agreMML, it will complete and submit Standard Form -LLL, "Disclosure Form tt• Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph 1 wid 2 of this anti- lobbying c auficatioa be included in the award documents for all subawar3s at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreet rents) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorizai under State and local laver (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plain -- The housing activities to be undertake<-k with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Uaban Development Act of 1968, and implementing tions at 24 CFR Part 135. June 27, 2001 SignatutwAuthorized Official Date Title County Executive Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a dtctailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated housing and community development phin identifies community development and housing needs and specifies both short -terns and long -term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds — It has complied with the following criteria: 1. Maximum Feasible Frio. With respect to activities expected to be assisted with CDBG funds, it cettifies that it has developed its Action Plan so as to give maximum &adble priority to activities which benefit low and moderate income families or aid in. the prevention or elimination of slums or blight. 'Me Action Plan may also include activities which the gnintee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources ate: not available); 2. Overall Benefit. 'Me aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 199 2Q01 02 (a period specified by the grantee omnsisting.of one, two, or three specific consecutive program ]rears), shall principally benefit Bensons of low and moderate income in a manner that ensures Oat at least 70 percent of the amount is expended for activities that benefit such persons during Ox designated period; 3. Special Asses aments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed fimds by assessing any amount against properties owned and occupied by persons of low and moderate inoxne, including any fee charged or assessment made as a condWon of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be nude against the property with reipect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDE'.G Rinds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or ehtgle may be made against the property ty with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate - income (not low- income) families, an assessment or charge may be made against the property for puthe improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force -- It has adopted and is enforcing: A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non - violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local lawvs against physically barring entrance to or exit from a facility or location which is the subject of such non - violent civil eights demonstrations within its jurisdiction; Compliance With Anti- discrindnation laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 200(Id), the Fair Housing Act (42 USC 3601- 3619), and implementing regulations. Lead -Based Paint — Its notification, inspection, testing and abatement procedures concerning lead -based paint will comply with the requirements of 24 CFR §570.608; Compliance with Laws -- It will comply with applicable laws. 1044 W June 27_ 2001 Signature/Authorized Officia-f Date County Executive Title Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -- if the participating jwisdliction intends to provide tenant -based rental assistance: The use of HOME funds for tenant -based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing;. Eligible Activities and Costs -- it is using and will use HON?[E funds for eligible activities and costs, as described in 24 CFR § 92.205 through 92209 and that it is not using and will not use HOME funds for Prohibited activities, as described in § 92.214. Appropriate Financial Assistance -- before committing any funds to a project, it will evahute the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is neces3ary to provide affordable housing; '1A. June 27, 2001 i9 1 Date County - Executive Title pacuaterr to LOCAL GOVERNMENT GRANTEE EMERGENCY SHELTER GRANTS PROGRAM CERTIFICATIONS BY THE CHIIEF EXECUTIVE OFFICER 1, W ,Chief Executive Officer of Santa C 1 a r a Count certify that the local government will ensure die provision of the matching supplemental funds requited by the regulation at 24 CFR 576.51. 1 have attached to this certification a description of the sources and amounts of sw:h supplemental funds. I further certify that the local government will comply with- (1) The requirements of 24 CFR 576.21(x)(4) providing that the funding of homeless prevention activities for families that have received eviction notices or notices of termination of utility services will meet tht rtxluirements thkt: (A) the inability of the family to make the required payments must be the result of a sudden redur:tion in income; ($) the assistance must be necessary to avoid eriction of the family or termination of the services to the family; (C) there must be a reasonable prospect that the family will be able to resume Payments within a reasonable period of time; and (D) the assimwe must not supplant funding for preexisting homeless prevention activities from any other source. (2) The requirements of 24 CFR 576.53 concerning the continued use of huildings for which emergency shelter grants are used for rehabilittion or conversion of buitlings for use as emergency shelters for the homeless; or when funds are used solely for operating costs or essential services. (3) - The building standards requitement of 24 CFR 576.55; (4) The requirements of 24 CFR 576.56, cone miq assistance to the homeless; and (5) The requirements of 24 CFR 57657, other appr-3priate ptrovisions of 24 CFR Part 576, and other applicable Federal laws concerning nondiscrimination and equal opportunity. (6) The requirements of 24 CI:R. 576.59(b) concerning the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 11970. (7) The requirement of 24 CFR 576.59 conce7ting minimizing the displacement of persons as a result of a project assisted with these funds. (9) The requirements of 24 CFR Part 24 conceming the Drug Free Workplace Act of 1988_ (9) The requirements of 24 CFR 576.56(a) and 576.65(b) that grantees develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted with PSG funds and that the address or location of any frunily violence shelter project will not be madc public., except with written authorization of the person or persons responsible for the operation of such shelter. (10) The requiremer �t recipients involve, to the maximum e: ; practicable, homeless individuals and taudilies in policymakinp, renovating, maintaining, and operating facilities assisted under the ESG program, and in providing; services for occupants of these facilities as provided by 24 CPR 76.56. (11) 'The requirements of 24 CFR 576.57(e) are net dealing with the provisions of, and regulations and procedures applicable with respect to the environmental review responsibilities under the National Environmental Policy Act of 1%9 and related authorities as specified in 24 CFR Part 58. I further certify that the submission of a completed and approved Consolidated Plan with its certifications, which act as the application for an Emergency Shelter Grant, is authorized cooler State and/or local law, and that the local government possesses legal authority to carry out grant activities in accordance with the applicable laws and regulations of the Department of Housing and Urban Development Name and Title Avv� VA Signature of Chief Executive 6fflcc—r County-Executive Title June 27, 2001 Date APPENDIX TO CERTMCATIONS INSTRUCTIONS CONCERNING LOBBYING AND DRUG -FREE WORKPLACE REQUIREMENTS; A. Lobbvine Certification This certification is a material representation of fact upon which reliance was placed Nvhen this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. B. Drug -Free Workmlace Certification I. By signing and/or submitting this applicatism or grant agreement, the grantee is providing the certification. 2. The certification is a material representatioa of fact upon which reliance is placed when the agency awards the grant. If it is later determined then the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace .4ct, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act. 3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application If the grantee does not identify the workplaces �t the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and nu&e the information available for Federal inspection. Failure to identity :ill known workplaces constitutes a violation of the grantee's drug -free workplace requirements. 4. Workplace identifications must include the actual address of building -3 (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be us,sd (e.g., all vehicles of a mass transit authority or State highway deroarnnetnt while in operation, State employees in each local unemployment office, performers in concer: halls or radio stations). 5. If the workplace identified to the agmicy changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). 6. The grantee may insert in the space provided below the sites) for the performance of work done in c section with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check _ if there are workplaces on file that are not identified here.. The certification with regard to the drug -free workplace is required by 24 CFR part 24, subpart F. Definitions of terms in the Nonprocuremetd Suspension and Debaratent common nde and Drug -Free Workplace connon rule apply to this certification. Gmritees' attention is called, in particular, to the follo,%ring definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as finther defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of polo eontendere) or imposition of sentence, or both, by any juiticial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; ,'Criminal drug statute" means a ]Federal or non - Federal criminal statute involving the manufacture, distribution, dispensing, use, or peon of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: (i) All "direct charge" employees; (ii) 811 "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grmt; and (iii) temporary personnel and consultants who are directly engaged in the performame of work under the grant and who are on the grantees payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a watching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subeont m,.tors in covered workplaces). EXMrr F ASSURANCES CORPORATION hereby assures and certifies that it will comply with all regulations, policies, guidelines and requirements applicable to the acceptance and use of Federal funds for this Federally- assisted program and will be responsible for implementing and complying with all relevant future changes to Federal Regulations or OMB Circulars. Specifically CORPORATION gives assurances and certifies with respect to the PROGRAM that it is in compliance with the following Regulations as defined by 24 CFR, Part 570, Subpart J; 24 CFR, Part 570, Subpart K; and will be conducted and administered in conforrnity with "Public Law 88.352 and Public Law 90 -284. 1. 570.601. Public Law 88 -352 and Public Law 90 -284; affirmatively furthering fair housing; Executive Order 11063, as amended by Executive Order 12259 addresses discrimination. HUD regulations implementing Executive Order 11063 are contained in 24 CFR, Part 107. 2. 570.602. Section 109 of the Act addresses discrimination. 3. 570.603. Labor Standards. 4. 570.604. Environmental Standards. 5. 570.605. National Flood Insurance Program. 6. 570.606. Relocation, Displacement and Acquisition. 7. 570.607. Employment and Contracting Opportunities. 8. 570.608. Lead -Based Paint. 9. 570.609. Use of Debarred, Suspended, or Ineligible Contractors or Subrecipients. 10. 570.610. Uniform Administrative Requirement and Cost Principles. The COUNTY, its Subrecipients, agencies or instrumentalities, shall comply with the policies, guidelines, and requirements of 24 CFR Part 85 (Common Rule), and OMB Circulars A -110 (Grants and Agreements with Non - Profit Organizations), A -122 (Cost Principles for Non - Profits), A -128 (Audits of State and Local Governments- implemented at 24 CFR, Part 24), and A -133 (Audits of Institutions of Higher Education and Other Non - Profit Institutions), as applicable, as they relate to the acceptance and use of Federal funds . under this part. The applicable sections of 24 CFR, Part 85 and OMB Circular A -100 are set forth at 570.502. EXHIBIT F - ASSURANCES 1 REVISED 11115100 11. 570.611. Conflict of Interest. 12. 570.612. Executive Order 12372 allows States to establish its own process for review and comment on proposed Federal financial assistance programs, specifically the use of CDBG funds for the construction or planning of water or sewer facilities. wg/fy2000 /01/fi1es contracts /assurrances EXHIBIT F - ASSURANCES 2 REVISED 11115100 EXHIBIT G B -2 (HCD -O) INSURANCE REQUIREMENTS FOR NON - CONSTRUCTION / NON - PROFESSIONAL CONTRACTS ABOVE $100,000 Indemnily The Contractor shall indemnify, defend, and hold harmless the County of Santa Clara (hereinafter "County "), its officers, agents and employees frorn any claim, liability, loss, injury or damage arising out of, or in connection with, performance of this Agreement by Contractor and/or its agents, employees or sub- contractors, excepting only loss, injury or damage caused by the sole negligence or willful misconduct of personnel employed by the County. It is the intent of the parties to this Agreement to provide the broadest possible coverage for the County. The Contractor shall reimburse the County for all costs, attorneys' fees, expenses and liabilities incurred with respect to any litigation in which the Contractor is obligated to indemnify, defend and hold harmless the County under this Agreement. Insurance Without limiting the Contractor's indemnification of the County, the Contractor shall provide and maintain at its own expense, during the term of this Agreement, or as may be further required herein, the following insurance coverages and provisions: A. Evidence of Coverage Prior to commencement of this Agreement, the Contractor shall provide a Certificate of Insurance certifying that coverage as required herein has been obtained. The County's Special Endorsement form shall accompany the certificate. Individual endorsements executed by the insurance carrier may be substituted for the County's Special Endorsement form if they provide the coverage as required. In addition, a certified copy of the policy or policies shall be provided by the Contractor upon request. This verification of coverage shall be sent to the requesting County department, unless otherwise directed. The Contractor shall not receive a Notice to Proceed with the work under the Agreement until it has obtained all insurance required and such insurance has been approved by the County. This approval of insurance shall neither relieve nor decrease the liability of the Contractor. B. Qualifyiniz Insurers All coverages, except surety, shall be issued by companies which hold a current policy holder's alphabetic and financial size category rating of not less than A V, according to the current Best's Key Rating Guide or a company of equal financial stability that is approved by the County's Insurance/Risk Manager. 1 C. Insurance Required 1. 2. 3. EXHIBIT G B -2 (HCD -O) Commercial General Liability Insurance - for bodily injury (including death) and property damage which provides limits as follows: a. Each occurrence - $1,000,000 b. General aggregate - $2,000,000 c. Products /Completed Operations aggregate - $2,000,000 d. Personal Injury - $1,000,000 A minimum of 50% of each of the aggregate limits must remain available at all times unless coverage is project specific. General liability coverage shall include: a. Premises and Operations b. Products /Completed C. Contractual liability, expressly including liability assumed under this Agreement. d. Personal Injury liability e. Owners' and Contractors' Protective liability f. Severability of interest General liability coverage shall include the following endorsements, conies of which shall be provided to the County: a. Additional Insured Endorsement: Insurance afforded by this policy shall also apply to the County of Santa Clara, and members of the Board of Supervisors of the County of Santa Clara, and the officers, agents, and employees of the County of Santa Clara, individually and collectively, as additional insureds. Such insurance shall also apply to any municipality in which the work occurs and they shall be named on the policy as additional insured (if applicable). N EXHIBIT G B -2 (HCD -O) b. Primary Insurance Endorsement: Insurance afforded by the additional insured endorsement shall apply as primary insurance, and other insurance maintained by the County of Santa Clara, its officers, agents, and employees shall be excess only and not contributing with insurance provided under this policy. C. Notice of Cancellation or Change of Coverage Endorsement: Insurance afforded by this policy shall not be canceled or changed so as to no longer meet the specified County insurance requirements without 30 days' prior written notice of such cancellation or change being delivered to the County of Santa. d. Contractual Liability Endorsement: Insurance afforded by this policy shall apply to liability assumed by the insured under written contract with the County of Santa Clara. 4. Automobile Liability Insurance For bodily injury (including death) and property damage which provides total limits of not less than one million dollars ($1,000,000) combined single limit per occurrence applicable to all owned, non -owned and hired vehicles. 5. Workers' Compensation and Employer's Liability Insurance a. Statutory California Worker:' Compensation coverage including broad form all- states coverage. b. Employer's Liability coverage for not less than one million dollars ($1,000,000) per occurrence. C. Coverage under the United States Longshoremen's and Harbor Workers' Act shall be provided when applicable. D. Special Provisions The following provisions shall apply to this .Agreement: The foregoing requirements as to the types and limits of insurance coverage to be maintained by the Contractor and any approval of said insurance by the County or its insurance consultant(s) are not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Contractor pursuant EXHIBIT G B -2 (HCD -O) to this Agreement, including but not limited to the provisions concerning indemnification. 2. The County acknowledges that some insurance requirements contained in this Agreement may be fulfilled by self - insurance on the part of the Contractor. However, this shall not in any way limit liabilities assumed by the Contractor under this Agreement. Any self - insurance shall be approved in writing by the County upon satisfactory evidence of financial capacity. Contractors obligation hereunder may be satisfied in whole or in part by adequately funded self- insurance programs or self- insurance retentions. 3. Should any of the work under this Agreement be sublet, the Contractor shall require each of its subcontractors of any tier to carry the aforementioned coverages, or Contractor may insure subcontractors under its own policies. 4. The County reserves the right to withhold payments to the Contractor in the event of material noncompliance with the insurance requirements outlined above. B -2 (HCD -O) Revised 12/11/00 - all owned auto 4 EXHIBIT H DECLARATION OF CONTRACTOR (to be completed by all Tvge I or Type II contractors) A. [x] This is a Type I service contract under the Board of Supervisor's Resolution on Contracting Principles. If this box is checked, please complete the following: Type I Category: Section II C.6 Explanation: _Contract with other public agencies B. [ ] This is a Type II contract under the Board of %"-'-;upervisor's Resolution on Contracting Principles. C. To be completed by Contractor: The contractor currently has other County Contracts for the same or similar services: [ ] Yes [X] No If Yes is checked, please list and describe contracts, types and dollar amounts. D. I am authorized to complete this form on behalf of (name of contracting entity). I have used due diligence in obtaining this information, and this information contained herein is complete and a urate. Signature: l �-- Name: David W. Knapp Title: City Manager Contractor : City of Cupertino Date: 1/25/02 Contracts #3 99/00 City /County Contract g rg/9/15/99 CONTRACT PROVISIONS TO IMPLEMENT THE TERMS OF THE RESOLUTION RE CONTRACTING PRINCIPLES (TYPE 1 CONTRACTS] This contract is a Type I service contract, subject to the Resolution of Contracting Principles adopted by the Board of Supervisors on October 28, 1997. Accordingly, Contractor shall comply with all of the following: a. Contractor shall, during the term of this contract, comply with all applicable federal, state, and local rules, regulations, and laws. b. Contractor shall maintain financial records adequate to show that County funds paid under the contract were used for purposes consistent with the terms of the contract. These records shall be maintained during the term of this contract and for a period of three (3) years from termination of this contract or until all claims, if any, have been resolved, whichever period is longer, or longer if otherwise required under other provisions of this contract. The failure of Contractor to comply with this Section .or any portion thereof may be considered a material breach of this contract and may, at the option of the County, constitute grounds for the termination and /or non - renewal of the contract. Contractor shall be provided reasonable notice of any intended termination or non - renewal on the grounds of noncompliance with this Section, and the opportunity to respond and discuss the County's intended action. 2 Type I Contracts/Exh I - p. 2 Contracting Principles 7/19/99 URBAN COUNTY HOUSING REHABILITATION SERVICES EXHIBIT I Description: The Santa Clara County Housing Rehabilitation Program provides services to the City/Town. The County shall provide a large range of housing rehabilitation services including application processing, bid process, loan preparation, construction monitoring and loan servicing. (See attached Santa Clara County Housing Rehabilitation Program Guidelines.) RESPONSIBILITIES OF THE COUNTY 1. Review client's application, verify that client's property is located in the appropriate jurisdiction and make a preliminary determination regarding income eligibility in accordance with most current income guidelines determined by Federal Department of Housing and Urban Development for Santa Clara County. 2. Continue to process application, order credit report and preliminary title report, schedule termite inspection and conduct an Minor Rehabilitation Environmental Review (MRER) of the property in accordance with NEPA requirements, as applicable. 3. Schedule and meet with the Loan Review Committee to discuss client's application, income status and proposed work scope. Advise client of the final decision regarding approval /disapproval and loan terms. (See attached Santa Clara County Housing and Community Development Loan Committee Policies and Procedures.) 4. Inspect property to assist client in assessing and designing needed property improvements in order to bring the property in conformance with local building and housing codes, as well as prepare a Project Cost Estimate (scope of work) detailing the proposed work items and cost estimates. 5. Review work write -up with the client. Invite contractors to submit written bids based on approved scope of work. Review bids with client and assist client in selecting the responsible bidder who submits the lowest price bid. Verify that selected bidder complies with all insurance and licensing requirements. 6. Prepare all loan documents for signature and recordation as appropriate, such as Deeds of Trust, Promissory Notes, Notices of Flight to Cancel, Truth in Lending Disclosure Statements, Requests for Notice and Owner Participation Agreements, etc. agmt.hsg. rehab. - exibit 1 11/27/01 7. Assist client in finalizing construction contract documents and authorize commencement of work. Review construction work in progress for compliance with project specifications and conformance with all applicable codes, etc. when formally inspected by local /county building offices. Authorize change orders and progress payments up to 90% of contract price to contractor with property owner's approval. 8. Perform final inspection and authorize final payment to contractor after receipt of finaled building permit, mechanic's lien releases, contractor's affidavit and any applicable warranties or guarantees and any manufacturer's informational materials. Record Notice of Completion. After 35 days from date of recordation, verify that no unreleased, recorded mechanic's liens have been recorded and release the withheld 10% retention to the contractor. 9. Provide client with a Housing Rehabilitation Evaluation Questionnaire for completion and return to the County Program Manager. 10. Maintain client file, ensure client's ongoing adherence to hazard insurance requirements, issue final letter to client documenting all rehabilitation costs, change orders and final loan amount. 11. Clarify any warranty or guarantee issues. 12. Provide City/Town with written Quarterly Report including financial on project accomplishments. 13. All "program income" generated from loan payoffs shall be deposited, accounted for and tracked individually for each jurisdiction and shall fund future housing rehabilitation projects only in such jurisdiction. RESPONSIBILITIES OF THE CITY/TOWN 1. Distribute Housing Rehabilitation Brochures or flyers to various locations frequented by the general public. 2. Publish an advertisement at least four times annually informing the residents of the existence of the Housing Rehabilitation Program and its basic eligibility requirements and how to contact the program. agmt.hsgsehab.- exibit I 11/27/01 2 3. Run a public service advertisement on the local public access television station at least twice annually describing the Housing Rehabilitation Program. 4. Refer pre- screened call -in or walk -in clients who appear to meet basic program criteria to the Housing Rehabilitation Program. Clients that have applied and withdrawn shall be processed as new applicants after a period of six months from date of the previous application. 5. Upon execution of the contract by designated City and County officials, the City/Town shall make a lump sum transfer of $200,000.00 from the Revolving Housing Rehabilitation Loan Fund to the Santa Clara County Housing Rehabilitation Program to be applied to project costs for four (4) new projects. 6. Upon execution of the contract by designated City and County officials, the City/Town shall transfer $20,000.00 from City/Town's CDBG funds to the County for Housing Rehabilitation Services for staff costs to fully execute (4) four new rehabilitation loans during the program year specified by the attached contract. 7. If the agreed upon number of four (4) loans is exceeded and upon mutual agreement between the County and the City/Town, .the City/Town shall transfer to the County $2,500.00 for any project completed from initial' application through bid opening and an additional $2,500.00 for any project completed through project closeout. The same shall apply to any project that is discontinued by the client. 8. In the event that County staff is required to exceed the prescribed responsibilities set forth herein, the City/Town shall compensate the County for professional staff work at the rate of $60.00 per hour per professional staff member. CDBG funding amount ;E;20,000.00 Unduplicated clients 4 Cost per year per client $5,000.00 Total Program Budget $20,000.00 agmt.hsg.rehab. - exibit I 11/27/01 3 SANTA CLARA COUNTY COOPERATIVE HOUSING RE=HABILITATION PROGRAM GUIDELINES I. INITIAL APPLICATION • Mail or deliver application packet to property owner with explanation of basic program objectives and procedures (see attached Guidelines). • Review client's application and verify household income, household size, applicant's age, credit history, and other information pertaining to loan processing. • Obtain applicant's authorization to gather financial information. and order Credit report. • If applicant is willing to continue and eligibility seems likely, order preliminary titlE� report. • Order Structural /Pest Control report, if applicable. APPLICABLE DOCUMENTS • Application Form • Authorization Form • Request For Information Form • Informational Brochures • Environmental Review Form II. INITIAL INSPECTION • Meet with property owner, and inspect the property for conformance with building, housing, and health codes. Explain to property owner what type of repair work is eligible (ie.. Health and Safety Items), and what type is considered General Property Improvements. Termite inspection report will be incorporated into the work write -up. REHAB PROCEDURES -2000 1 • Based on initial inspection, order design work, engineering work, or additional professional inspections, if necessary. • Prepare Work Write -up including specifications and preliminary cost estimates. III. PREPARATION OF CONSTRUCTION SPECIFICATIONS • After approval of preliminary Spec List and cost estimates by property owner, prepare final specifications. • Explain bidding procedures to property owner. IV. LOAN PROCESSING • Take project information to loan committee members for their review and approval. • Inform applicant of approval or denial and exact conditions and terms of rehabilitation loan. V. BIDDING PROCEDURES • Prepare contractor's bid package and send it to appropriate number of contractors from list of approved bidders. Approved bidders have demonstrated that they meet the following minimum program requirements: 1. Liability insurance; 2. Workers Compensation Insurance; 3. Contractor's license currently in good standing; 4. Proof of solvency; 5. References checked for related work. • Establish bidding period and bid due date /time. REHAB PROCEDURES -2000 2 • Mail bid invitations and packages to contractors. • Inform property owner that during a given period, (usually one week) contractors will be calling to make appointments for site inspections; or, in cases of property owners who need assistance, an open house is scheduled for a given afternoon and contractors are allowed site inspection at that time only. • Hold bid opening at pre — determined time, date, and location. • Review bids for program. compliance and mathematical accuracy. • Review responsible bids with property owner and contractor is selected by owner. Property owner is allowed to choose any bid which is within a 10% range of Rehab Specialist's estimate, or the lowest bidder. APPLICABLE DOCUMENTS • Invitation To Bid • Instructions to Bidders • Bid Document • Work Write -up with Estimates • Bidder's Qualifications • Addenda V11. LOAN CLOSING • Prepare loan documents based on accepted bid amount, contingency amount, design costs, inspection costs, appraisal costs, title fees, and other necessary costs. • Obtain property owner's initials on loan fact sheet. • Prepare contract between property owner and contractor based on accepted bid amount. Contract includes total construction costs and projected dates for beginning and end of construction. • Meet with property owner for signing of loan documents. Concurrently, contractor signs construction contract and REHAB PROCEDURES -2000 3 any other relevant documents. • Record appropriate documents and issue notice to proceed to contractor. • Hold, if necessary, a pre— construction conference with property owner and contractor present at work site. APPLICABLE DOCUMENTS • Deed of Trust • Promissory Note • Truth In Lending Statement • Right of Rescission • Addenda • Statement of Information VII . CONSTRUCTION MONITORING • Make twice weekly or more often site visits to ensure compliance with specifications and program guidelines. • Perform the following services as necessary: 1. Resolve questions between property owner and contractor; 2. Execute written change orders when applicable; 3. Process contractor's payment requests; 4. Co- authorize payments with owner, as applicable; 5. Perform final inspection and prepare "punch list" as applicable; 6. Obtain copy of signed final building permit; 7. Obtain and record notice of completion, signed by property owner. REHAB PROCEDURES -2000 4 APPLICABLE DOCUMENTS • Contract AINard • Contract Agreement • Lead Base Paint Notification • Notice To Proceed • Progress Payment Request • Change Orders • Final InspE�ction Report V 1 I l . PROJECT CLOSEOUT • Obtain lien releases from contractor for subcontractors and material suppliers. • Review County Recorder's records for any construction related liens attached to property. • Assist owner in obtaining any warranty or guarantee documents or materials, from contractor. • Issue final payment to contractor after all conditions are met and designated waiting period has expired. Waiting period is 35 days after notice of completion is recorded. • Mail Project Evaluation form to property owner. APPLICABLE DOCUMENTS • Notice of Completion • Certificate of Final Inspection • Lien Release Forms • Roof and Other Warranties • Contractor's Affidavit • Project Evaluation Form REHAB PROCEDURES -2000 5 SANTA CLARA COUNTY HOUSING AND COMMUNITY DEVELOPMENT LOAN COMMITTEE POLICIES AND PROCEDURES Purpose The purpose of the Santa Clara County Housing and Community Development (HCD) Loan Committee is to evaluate loan applications and approve loan terms for projects that have been recommended by the Housing and Community Development Program. Committee Objectives 1. Review and approve /reject all applications for rehabilitation loans in a timely manner. 2. Assure that all loans approved are in conformance with all appropriate Federal, State, or local requirements. 3. Provide housing rehabilitation loans to clients most in need of assistance. 4. Approve loans with the most effective mix of available funding sources. Committee Membership and Terms of Service The Loan Committee is composed of three (3) County staff appointed by the County Executive. There is no limit to the length of tenure in the position and the members serve at the discretion of the County Executive. The desired expertise for committee membership includes knowledge of Federal, State, or local housing programs, awareness of local affordable housing needs, and financial procedures in real estate transactions. Committee Staffing HCD staff provides technical assistance and staff support to the Loan Committee. Specific HCD staff support members are the HCD Program Manager and Housing Rehabilitation Coordinator. Other HCD staff provide additional committee support as needed. -1- Steps To Review Loan Applications 1. Evaluate the reasonableness presented on the loan application and assure the appropriate use of funds. 2. Set terms and conditions for loans in the unincorporated County, City of Cuperinto, City of Los Altos, Town of Los Altos Hills, Town of Los Gatos and City of Saratoga. 3. Review and approve loan subordination agreements . 4. Approve /reject specific loan applications and set repayment terms, due dates, and interest rates. 5. When appropriate, make recommendations to the Santa Clara County Board of Supervisors for final approval of loan transactions. Meetings The Loan Committee meets on an as- needed basis. Meetings are scheduled when there are approximately two (2) or more loan applications to be reviewed and processed. Committee Chairperson The Loan Committee has one chairperson appointed by consensus of the committee membership. Currently, the chairperson's term is indefinite. Committee Decision Making Process All Loan Committee decisions will be reached by consensus, if possible. If a decision cannot be reached by consensus, the Loan Committee will decide the issue by majority vote. Committee Documentation Regular minutes will be maintained regarding the actions of each Loan Committee meeting. HCD staff will be responsible for transcribing and typing the meeting minutes and distributing them to the Loan Committee members and all affected juristictions. The Chairperson will approve all actions approved during a Loan Committee meeting by signing a copy of the approved minutes. -2- Basic Loan Policies 1. All loan applications and requests will be considered on a first -come first -serve basis. However, priorities will be considered in cases of great need or urgency as defined by each funding source guideline. Need includes factors such as income, age and physical condition of client, overcrowding and any existing health or safety issues. Urgency includes any factor that presents a serious health or safety threat. The Loan Committee will follow basic funding source (CDBG, ESG, HOME, etc.) guidelines in judging a project or client's suitability for loans. 2. All loans will be distributed in a manner assuring 100% low income (80% of County median income) or very low income (50% of County median income) benefit except where the funding source guideline (i.e. CALDAP) instructs otherwise. 3. All loans to homeowners for single family residential rehabilitation (i.e. unincorporated County, City of Cupertino, City of Los Altos, Town of Los Altos Hills, Town of Los Gatos and City of Satatoga) will be awarded as shown on the ,attached Housing Rehabilitation Loan Opportunities chart. The loan can be deferred at 0% or 6% annual percentage rate (APR) or amortized at 0% or 3 %. The length of the loan will be 15 years unless some special exception is justified. 4. Other loans such as loans to Non - Profits for acquisition and rehabilitation of an existing structure for the purpose of creating or maintaining low cost housing will not have a specific loan amount limit. Unless a case for an exception can be made, the loan terms will be 6% APR if the loan is deferred and 3% if the loan is amortized. The length of the loan will be 30 years unless an exception is necessary to assure the long term affordability of the rents or viability of the project. All of the loans are secured by a deed of trust. 5. All loans, be it acquisition and rehabilitation, new construction, or acquisition only, shall be submitted to the Loan Committee for review. The Loan Committee has the option to establish the terms of the loan or to recommend that the applicant request a grant from the Board of Supervisors. lrc.pol & pro.9 /13/96 -3- Exhibit A Agency Name: Sunny View Lutheran Homes Project Name: Dining Room Addition Project Work Plan FY 2001 -2002 Project No. CU -99 -12 Exhibit B Date Prepared: 1/25/02 Santa Clara County HCD on ` ns 1' ° to s .anti PQ b g ff (� ap ro�nma eercentae ofh€ time `■ �{� >. hsN 3 ... °S.i r mF Act }vit =for erp �k x TS #' �� a�` 2�'.• % �d,> " "�.e [ i '� . ti ter; Produ ` ; or mules e 5• �k't'�.,veCY'<< � u�.#t. Executive Director 10% First Quarter: Reprogram funds First Quarter: None Construction Supervisor 15% Second Quarter: None Second Quarter: None Third Quarter: None Third Quarter: None Fourth Quarter: None Fourth Quarter: None Exhibit C Proposed Implementation Time Schedule FY 2001 -2002 Agency Name: Sunny View Lutheran Homes Date: 1/25/02 Project Name: Dining room addition Project #: CU -99 -12 Santa Clara County HCD Transfer funds Agency Name: Sunny View Lutheran Homes Project Name: Dining Room Addition BUDGET FY 2001-2002 Project #: CU-99-12 Exhibit D Date Prepared: 1/25/02 Santa Clara County HCD �Ml -me "11 Benefits OFFICE EXPENSE bill' utilities PROJECT EXPENSES Accounting Services Auditing Fees Insurance Davis-Bacon Compliance 0 0 MI) 1010 mrsfo]LILI 0,7061 FM-S -Appraisal- Engineenng Services Will. Ulm Architectural/Design Acquisition Site investigation 59, (tv Exhibit A of Cupertino I ICU -99 -92 Community Development Department PulDlic Service Implementation 10300 Torre Avenue Cupertino, CA 95014 fit) a n/a (408) 777 -3251 777 -3333 Review and monitor CDBG subrecipient agreements. Meet with subrecipients as needed negotiate and amend agreements, monitor agency progress. City staff is currently in the process of reprogramming these funds to a construction project. Agency Name: City of Cupertino Project Name: Public Service Implementation Project Work Plan FY 2001/2002 Project No. CU -99 -92 Exhibit B Date Prepared: 1/25/02 Santa Clara County HCD o ensons an roxtepr ;-,char ed, wthis V t� Z/. Act�tywfrriod Senior Planner 7% First Quarter: Reprogram funds First Quarter: Second Quarter: Second Quarter: Third Quarter: Third Quarter: Fourth Quarter: Fourth Quarter: Proposed Implementation Time Schedule FY 2001 -2002 Agency Name: City of Cupertino Project Name: Public Service Grant Implementation Project #: CU -99 -92 Exhibit C Date: 1/25/02 Santa Clara County HCD S ecificActi�ifes.' :....; U�.'SEPT °QG =.° �1Q.P °'�I 1EB `. A' .z. Transfer funds ❑ ® EF Li ❑ ❑ ❑ ❑ Agency Name: Cit,, of Cupertino Project Name: Public Service Grant Implementation BUDGET FY 2001 -2002 Project #: CU -99 -92 Exhibit D Date Prepared: 1/25/02 Santa Clara County HCD . M-11 MI -IIII OFFICE EXPENSE PROJECT EXPENSES Accounting Services Davis-Bacon C• • PROJECT CONSTRUCTION Engineering Services Acquisition Site investigation Exhibit A Agency Name: Cupertino Community Services Project Name: Vista Drive Development Project Work Plan FY 2001 -2002 Project No. CU -00 -12 Exhibit B Date Prepared: 1/25/02 Santa Clara County HCD R onsiblen nd a" roxlmate Cr ki ch ar d9 Activity, for `period `Pro °dIr nuletone`s; No staff time charged to this budget First Quarter: Close escrow on lease First Quarter: Close escrow on lease Second Quarter: Begin grading on site Second Quarter: Begin grading on site Third Quarter: Begin construction of Third Quarter: Begin construction of buildings. buildings. Fourth Quarter: Continue construction. Fourth Quarter: Continue construction. Exhibit C Proposed Implementation Time Schedule FY 2001/2002 Agency Name: Cupertino Community Services Date: 1/25/02 Project Name: Vista Drive Development Project #: CU -00 -12 Santa Clara County HCD Close Escrow Begin Grading Begin Construction Agency Name: City of Cupertino Project Name: CCS- Housing Development BUDGET FY 2001 -2002 Project #: CU -00 -12 Exhibit D Date Prepared: 1/25/02 Santa Clara County HCD OEM M_ OFFICE EXPENSE PROJECT Accounting Services Auditing Fees �Davis-B_acon__ Compliance OWT17470 • - ___- ___ - -__ Appraisal Engineering Services Exhibit A of Cupertino I ICLI -00 -53 ;ommunity Development Department Urban County Rehab Services 0300 Torre Avenue ;upertino, CA 95014 f u e ��W n /a (408) 777 -3251 408) 777 -3333 Funds are used cover urban county staffing costs associated with Cupertino's rehabilitation program. Staff consists of County of Santa Clara rehabilitation specialist and clerical support. Agency Name: City of Cupertino Project Name: Urban County Rehabilitation Services Project Work Plan FY 2001 -2002 Project No. CU -00 -53 Exhibit B Date Prepared: 1/25/02 Santa Clara County HCD Responsible `. s) and �'xSC� Aictvity for Rerod Prpducts. or milestones Senior Planner 0% First Quarter: Transfer funds to county First Quarter: Transfer funds account County Rehab Staff 10% Second Quarter: None Second Quarter: None Third Quarter: None Third Quarter: None Fourth Quarter: None Fourth Quarter: None Exhibit C Proposed Implementation Time Schedule FY 2001/2002 Agency Name: City of Cupertino Date: 1/25/02 Project Name: Urban County Rehabilitation Services Project #: CU -00 -53 Santa Clara County HCD S Yfic; cites ., SEPT (i' NOV,D;'(� �A17 FE ":MAlI�` Reprogram funds to County None ❑ Agency Name: City of Cupertino Project Name: Urban County Rehabilitation Sei vices BUDGET FY 2001/2002 Project #: CU-00-53 Exhibit D Date Prepared: 1/25/02 Santa Clara County HCD �M OFFICE EXPENSE Utilities PROJECT EXPENSES Accountin&Services Auditing Fees Davis-Bacon Compliance w aell tied lwf • _ Engineering Services Architecturapes�in Acquisition Site investigation Exhibit A City of Cupertino I ICU -00 -92 Community Development Department JPublic Service Implementation 10300 Torre Avenue Cupertino, CA 95014 (408) 777 -3251 777 -3333 Review and monitor CDBG subrecipient agreements. Meet with subrecipients as needed negotiate and amend agreements, monitor agency progress. City staff is currently in the process of reprogramming these funds to a construction project. Agency Name: City of f Cupertino Project Name: Public Service Implementation Project Work Plan FY 2001/2002 Project No. CU -00 -92 Exhibit B Date Prepared: 1/25/02 Santa Clara County HCD +* Re�sp °onsibl on(s Ari *21-,-, approxi Activity: „ s a a. r , ford `od? r - rodt�ctSor l Senior Planner 7% First Quarter: Reprogram funds First Quarter: Second Quarter: Second Quarter: Third Quarter: Third Quarter: Fourth Quarter: Fourth Quarter: Proposed Implementation Time Schedule FY 2001 -2002 Agency Name: City of Cupertino Project Name: Public Service Grant Implementation Project #: CU -00 -92 Exhibit C Date: 1/25/02 Santa Clara County HCD u.,'ecific,Acti j, i °� $AI7 T „S.EPT 4OCT. NO! SEC r'`:.STAN' rr - MA ' Transfer funds ❑ El ® ❑ ❑ ❑ ❑ ❑ Agency Name: City of Cupertino Project Name: Public Service Grant Implementation BUDGET FY 2001 -2002 Project #: CU -00 -92 Exhibit D Date Prepared: 1/25/02 Santa Clara County HCD 1 EXPENSE -OFFICE PROJECT EXPENSES Accounting Services Auditing Fees Davis-Bacon Compliance Appraisal Engineering Services Acquisition Site investigation Exhibit A Cupertino Community Services I ICU -01 -12 10185 N. Stelling Road CCS- Housing Develo Cupertino, CA 95014 Vista Drive near Stevens Creek Boulevard, �� - ��' - •�� 255 -8033 Cupertino, CA (408) 366 -6090 Agency will use funds to pay for long -term lease from the Santa Clara County Fire District. Site is surplus property that will be. leased to the agency for 57 years for the purposes of providing affordable housing. Agency plans on constructing 24 units of affordable family housing on the site. Construction is set to begin in August, 2001. Agency Name: Cupertino Community Services Project Name: Vista Drive Development Project Work Plan FY 2001 -2002 Project No. CU -01 -12 Exhibit B Date Prepared: 1/25/02 Santa Clara County HCD a`I5�,5espJ.QnSlbl`t'at�; persons) anil m approxunte `perms: a atf them 4 ActiVlt :for,period 3 .4" y No staff time charged to this budget First Quarter: Close escrow on lease First Quarter: Close escrow on lease Second Quarter: Begin grading on site Second Quarter: Begin grading on site Third Quarter: Begin construction of Third Quarter: Begin construction of buildings. buildings. Fourth Quarter: Continue construction. Fourth Quarter: Continue construction. Proposed Implementation Time Schedule FY 2001/2002 Agency Name: Cupertino Community Services Exhibit C Date: 1/25/02 Project Name: Vista Drive Development Project CU -01 -12 Santa Clara County HCD Poor, 0-1 WOM, 41�1!1 1-011-741' FE v� A Close Escrow F1 R F-1 Begin Grading Begin Construction F-1 F-1 E] F-1 El 0 0 Agency Name: City of Cupertino Project Name: CCS-Housing Development BUDGET FY 2001-2002 Project CU-01-12 Exhibit D Date Prepared: 1/25/02 Santa Clara County HCD 111iffy-11! 0", mm�W OFFICE EXPENSE PROJECTEXPENSES Accounting Services Auditing Fees 0 0 ff Ing "m Davis-Bacon Compliance A..L%.%-.IJT!CT COA MMZ,= Appraisal Engineering Services Architectural/Design Acquisition - Lease Site investigation Exhibit A Project Work Plan Fiscal Year 2001 -2002 Agency Name: Cupertino Community Services, Inc. Project Name: Cupertino Rotating Shelter Program Project #: For Office Use Only EXHIBIT B Date Prepared: February 91h, 2001 Santa Clara County HCD Responsible staff person(s) and approximate percentage of time charged to this activity Activity for period 2001 -2002 Annually Products or milestones Program Manager (75 %) • Conduct intake and assessment of applications • 150 homeless people will receive general • Provide referrals assistance and referrals Shelter Supervisor (100 %) • Process applicants for admission • 80 homeless men will receive shelter, • Provide ongoing case management food, case management, etc. • Provide shelter and food • Provide overnight supervision • 90% will find employment • Provide support and referral for guest to gain • 65% will find stable housing employment • 30 community groups and congregations • Coordinate and meet with shelter host faith will provide over $152,000 worth of groups, Faith in Action food, volunteer support and space • Solicit community resources for guests (work clothes, medical care, counseling, etc.) • Provide approximately 4,500 individual meals, shelter space and ongoing supervision and case management o Executive Director (15 /o) • Provide support services: (approximate daily cost per person • Volunteer coordination $27.70) Program Coordinator (15 %0 • Community outreach • Community relations Office Manager/Bookkeeper (15 %) • Analyze case records, maintain program statistics and produce reports Receptionist (15 %) • Provide operational and administrative support Proposed Implementation Time Schedule Fiscal Year 2001 -2002 Agency Name: Cupertino Community Services, Inc. Project Name: Cupertino Rotating Shelter Program Project #: For Office Use Only EXHIBIT C Date Prepared: February 9`h, 2001 Santa Clara County HCD Specific Activities JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN Screen and interview applicants X X X X X X X X X X X X Maintain daily Shelter operations X X X X X X X X X X X X Monitor progress of guests X X X X X X X X X X X X Coordinate with volunteer congregations X X X X X X X X X X X X Develop job leads for guests X X X X X X X X X X X X Follow up monitoring of former guests X X X X X X X X X X X X Evaluate program and modify X X X X Can this workload be incorporated into the on -going workload of the-applicant and successfully be implemented according to this schedule? YES Schedule approved by: Jaclyn Fabre Title: Executive Director 8 Date: February 9`h, 2001 BUDGET Fiscal Year. 2001 -2002 Agency Name: Cupertino Community Services, Inc. Project Name: Cupertino Rotating Shelter Program Project #: For Office Use Only EXHIBIT D, Date Prepared: February W', 2001 Santa Clara County HCD LINE ITEM JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN SALARIES Personnel -Total Budget Cupertino Share 7925 1736 7925 1736 7925 1736 7925 1736 7925 1736 7925 1736 7925 1736 7925 1736 7925 1736 7925 1736 7925 1736 7925 1738 Benefits -Total Budget Cupertino Share 1585 347 1585 347 1585 347 1585 347 1585 347 1585 347 1585 347 1585 347 1585 347 1585 347 1585 347 1585 349 OFFICE EXPENSE 3595 3595 3595 3595 Rent Phone/FAX Printing Travel Utilities PROJECT EXPENSES Accounting Services Auditing Fees Insurance Davis -Bacon Compliance PROJECT CONSTRUCTION Appraisal Engineering Services Architectural/Design Acquisition Site investigation Exhibit A nior Adults Legal Assistance I ICLI -01 -33 60 E. Virginia Street, Suite #260 Senior Adults Legal Assistance �an Jose, CA 95112 Cupertino Senior Center 21251 Stevens Creek Boulevard 295 -5991 Cupertino, CA 95014 (408) 295 -7401 Provide free legal services to Cupertino residents age 60 or older. Goal is to serve 50 clients annually. EXHIFT B Project Work Plan Fiscal Year 2001-2002 Agency Name: Senior Adults Legal Assistance Date Prepared: 02/22/01 Project Name: Legal Assistance to Cupertino Elders Project No. Santa Clara County HCD For Office Use Ony * NOTE: The proposed annual goal for 50 Cupertino clients served includes all elders served through SALA's Cupertino project and not just those assisted through the service expansion at the Senior Center. . . Legal Services: Legal Services:* Legal Services*: .13 FTE Legal Worker (Directing Attorney, Provide direct legal services to 50 Cupertino clie Serve 14 elders in the First Quarter and 12 elders Supervising Attorney, Staff Attorney, Staff by offering 24 intake days (consisting in Quarters 2 through 4. Paralegal, or Volunteer) of 5 half hour appointment each) at the Cupertino Senior Center, other intake sites, by home visits or telephone intake. Community Education: Community Education: Community Education: .002 FTE Legal Worker (Directing Attorney, Make one community education presentation Make one presentation by June 30, 2002. Supervising Attorney, Staff Attorney, Staff in Cupertino. Paralegal, or Volunteer) * NOTE: The proposed annual goal for 50 Cupertino clients served includes all elders served through SALA's Cupertino project and not just those assisted through the service expansion at the Senior Center. EXHIFT C, Proposed Implementation Time Schedule Fiscal Year 2001-2002 Agency Name: Senior Adults Legal Assistance Date: 02/22/01 Project Name: Legal Assistance to Cupertino Elders Project #: Santa Clara County HCD For Office Use Only P.......... Legal Services x x x x x x x x x x x x (through twice monthly appoint- ments at Cupertino Senior Center, other intake sites, home visits of by phone) Community x Education (to be completed by June 30. 2002) 11 EXK,BIT D BUDGET (For Cupertino CDBG funding. See Exhibit D -1 for total project budget) Fiscal Year 2001 -2002 Agency Name: Senior Adults Legal Assistance Date Prepared: 02/22/01 Project Name: Legal Assistance to Cupertino Elders Project M Santa Clara County HCD For Office Use Only LINE ITEM JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN SALARIES Personnel 477 498 433 498 477 455 498 433 455 477 497 432 Benefits 73 75 170 75 73 70 175 70 71 173 75 70 OFFICE EXPENSE Rent Phone /FAX Printing Travel Utilities PROJECT EXPENSES Accounting Services Auditing Fees Insurance Davis -Bacon Compliance PROJECT CONSTRUCTION Appraisal Engineering Services Architectural /Design Acquisition Site investigation 12 � 3,a5o Exhibit A Agency Name: City of Cupertino Project Name: General Administration Project Work Plan FY 2001 -2002 Project No. CU -01 -91 Exhibit B Date Prepared: 1/25/02 Santa Clara County HCD Respo li Ya rson(s� a a roxi . e e'of th`et ~PP ed -to this Act vity fgr period k X -� trf, Produ%#, . a ' ✓u;, Senior Planner 17% First Quarter: Attend Urban County First Quarter: Attend Urban County meetings meetings Second Quarter: Begin CDBG process for Second Quarter: Begin CDBG process for following year following year Third Quarter: Continue to attend Third Quarter: Continue to attend meetings and prepare meetings and prepare necessary reports necessary reports Fourth Quarter: Continue to attend Fourth Quarter: Continue to attend meetings and prepare meetings and prepare necessary reports necessary reports Proposed Implementation Time Schedule FY 2001 -2002 Agency Name: City of Cupertino Exhibit C Date: 1/25/02 Project Name: General Administration Project #: CU -01 -91 Santa Clara County HCD 1 ch 'ties ;;JLA O,t% NOV DC `�A$ Attend Urban County staff meetings Conduct annual CDBG funding distribution El 11 El Agency Name: City of Cupertino Project Name: General Administration BUDGET FY 2001-2002 Project #: CU-01-91 Exhibit D Date Prepared: 1/25/02 Santa Clara County HCD Printing PROJECT EXPENSES Accounting Services- Auditing Fees-- Davis-Bacon Compliance Appraisal Engineeririg�Services Architectural/Design Acquisition Site investigation t/ q, 12?. 6 7 I Personnel OFFICE EXPENSE Bell- t/ q, 12?. 6 7 Exhibit A of Cupertino I ICU -01 -92 Community Development Department JPublic Service Implementation 10300 Torre Avenue ._ Cupertino, CA 95014 "Aq S n/a (408) 777 -3251 408) 777 -3333 Review and monitor CDBG subrecipient agreements. Meet with subrecipients as needed negotiate and amend agreements, monitor agency progress. City staff is currently in the process of reprogramming these funds to a construction project. Agency Name: City of Cupertino Project Name: Public Service Implementation Project Work Plan FY 2001/2002 Project No. CU -01 -92 Exhibit B Date Prepared: 1/25/02 Santa Clara County HCD Res �isible4 ti= erson s �pQ ... y aPP� mate ercena a of the tue char ed :to ty or ctvi f Per* Products or nu nes �k leso m �A ..E �a T Senior Planner 7% First Quarter: Reprogram funds First Quarter: Second Quarter: Second Quarter: Third Quarter: Third Quarter: Fourth Quarter: Fourth Quarter: Proposed Implementation Time Schedule FY 2001-2002 Agency Name: City of Cupertino Project Name: Public Service Grant Implementation Project #: CU -01 -92 Exhibit C Date: 1/25/02 Santa Clara County HCD NOV" DEC 'I'MAIR Transfer funds F-1-- N ❑ 1:1 El El 1:1 ❑ 0 0 ❑ ❑ 0 0 ❑ Agency Name: City of Cupertino Project Name: Public Service Grant Implementation BUDGET FY 2001 -2002 Project #: CU -01 -92 Exhibit D Date Prepared: 1/25/02 Santa Clara County HCD Personnel -_ -_- Benefits OFFICE EXPENSE -_ -_ -_ Offl- Utilities PROJECT Accounting Services Auditing Fees Insurance ]Plavis-Bacon Compliance PROJECT CONSTRUCTION Acquisition Exhibit A Agency Name: Cupertino Community Services Project Name: Vista Drive Development Project Work Plan FY 2001 -2002 Project No. CU -02 -12 Exhibit B Date Prepared: 1/25/02 Santa Clara County HCD o ibT stagy Verson s anda pT 3M g ,, :char" "ed' to ttii§ actxvi r ctviLL afo%= eri d. 4 G� p r '1 No staff time charged to this budget First Quarter: Close escrow on lease First Quarter: Close escrow on lease Second Quarter: Begin grading on site Second Quarter: Begin grading on site Third Quarter: Begin construction of Third Quarter: Begin construction of buildings. buildings. Fourth Quarter: Continue construction. Fourth Quarter: Continue construction. Proposed Implementation Time Schedule FY 2001/2002 Agency Name: Cupertino Community Services Exhibit C Date: 1/25/02 Project Name: Vista Drive Development Project #: CU -02 -12 Santa Clara County HCD S ecific:ActiviiG S ;;. .. ' .UGT ;NOV .. DECJ AR Close Escrow ❑ ® ❑ Begin Grading ❑ ❑ ❑ ® ® ❑ Begin Construction ❑ ❑ ® ❑ Agency Name: City of Cupertino Project Name: CCS- Housing Development BUDGET FY 2001 -2002 Project #: CU -02 -12 Exhibit D Date Prepared: 1/25/02 Santa Clara County HCD -OFFICE EXPENSE Utilities PROJECT EXPENSES Accounting Services Auditing Fees D-avis-Bacon Compliance PROJECT CONSTRUCTION Engineering Services Acquisition - Lease Site investigation Exhibit A Agency Name: Cupertino Community Services, Inc. Project Name: Cupertino Rotating Shelter Program Project Work Plan Fiscal Year 2001 -2002 Project #: For Office Use Only EXHIBIT B Date Prepared: February 9'h. 2001 Santa Clara County HCD Responsible staff person(s) and approximate percentage of time charged to this activity Activity for period 2001 -2002 Annually Products or milestones Program Manager (75 %) • Conduct intake and assessment of applications • 150 homeless people will receive general • Provide referrals assistance and referrals Shelter Supervisor (100 %) • Process applicants for admission • 80 homeless men will receive shelter, • Provide ongoing case management food, case management, etC. • Provide shelter and food • Provide overnight supervision • 90% will find employment • Provide support and referral for guest to gain • 65% will find stable housing employment • 30 community groups and congregations • Coordinate and meet with shelter host faith will provide over $152,000 worth of groups, Faith in Action food, volunteer support and space • Solicit community resources for guests (work clothes, medical care, counseling, etc.) • Provide approximately 4,500 individual meals, shelter space and ongoing supervision and case management Executive Director (15 %) • Provide support services: (approximate daily cost per person • Volunteer coordination $27.70) Program Coordinator (15 %0 • Community outreach • Community relations Office Manager/Bookkeeper (15 %) • Analyze case records, maintain program statistics and produce reports Receptionist (15 %) • Provide operational and administrative support Proposed Implementation Time Schedule Fiscal Year 2001 -2002 Agency Name: Cupertino Community Services, Inc. Project Name: Cupertino Rotating Shelter Program Project #: For Office Use Only EXHIBIT C Date Prepared: February 9'', 2001 Santa Clara County HCD Specific Activities JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN Screen and interview applicants X X X X X X X X X X X X Maintain daily Shelter operations X X X X X X X X X X X X Monitor progress of guests X X X X X X X X X X X X Coordinate with volunteer congregations X X X X X X X X X X X X Develop iob leads for guests X X X X X X X X X X X X Follow up monitoring of former guests X X X X X X X X X X X X Evaluate program and modify X X X X Can this workload be incorporated into the on -going workload of the applicant and successfully be implemented according to this schedule? YES Schedule approved by: Jaclyn Fabre Title: Executive Director 8 Date: February 9`h, 2001 Agency Name: Cupertino Community Services, Inc. Project Name: Cupertino Rotating Shelter Program BUDGET Fiscal Year 2001 -2002 Project #: For Office Use Only EXHIBIT D Date Prepared: February 9'', 2001 Santa Clara County HCD LINE ITEM JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN SALARIES Personnel -Total Budget Cupertino Share 7925 1736 7925 1736 7925 1736 7925 1736 7925 1736 7925 1736 7925 1736 7925 1736 7925 1736 7925 1736 7925 1736 7925 1738 Benefits -Total Budget Cupertino Share 1585 347 1 1585 347 1585 347 1585 347 1585 347 1585 347 1 1585 347 1585 347 1585 347 1585 347 1585 347 1585 349 OFFICE EXPENSE 3595 3595 3595 3595 Rent Phone/FAX Printing Travel Utilities PROJECT EXPENSES Accounting Services Auditing Fees Insurance Davis -Bacon Compliance PROJECT CONSTRUCTION Appraisal Engineering Services Architectural/Design Acquisition Site investigation Exhibit A Agency Name: Cupertino Community Services, Inc. Project Name: Cupertino Affordable Housing Program Project Work Plan Fiscal Year 2001 -2002 Project #: For Office Use Only EXHIBIT B Date Prepared: February 9 "'. 2001 Santa Clara County HCD Responsible staff person(s) and approximate percentage of time charged to this activity Activity for period 2001 -2002 Annually Products or milestones Program Coordinator (70 %) • Conduct intake and assessment of applications . Qualified applicants occupy all available • Provide referrals units. • Process applicants for admission . Waiting list is maintained and updated to • Maintain suitable waiting list ensure accurate information of • Ensure compliance with local, state and federal regulations applicants. • Maintain statistics for reports and funding • Outreach is developed and distributed • Complete funding requests and reports throughout the Santa Clara County. • Develop and publish outreach materials o Program Manager (25 /o) • Provide on -going case management . Collect rent On -Site Manager (100 %) • Maintain property of transitional units • Monitor residents Executive Director (33 %) • Provide support services: • Contract compliance and program • Volunteer coordination Office Manager /Bookkeeper (30 %) • Community outreach success • Community relations Receptionist (20 %) • Analyze case records, maintain program statistics and produce reports • Provide operational and administrative support Proposed Implementation Time Schedule Fiscal Year 2001 -2002 Agency Name: Cupertino Community Services, Inc. Project Name: Cupertino Rotating Shelter Program Project #: For Office Use Only EXHIBIT C Date Prepared: February 9 "', 2001 Santa Clara County BCD Specific Activities JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN Implement BMR programs X X X X X X X X X X X X Screen and interview applicants X X X X X X X X X X X X Maintain waiting lists for rental and sale units X X X X X X X X X X X X Place applicants into available units X X X X X X X X X X X X T A,..- :4--.. .,.A.,.,4n ,.C41'e T.n ni4innnl IVIV111tul rosJuents V1 LIIV 1aui1u1a1Valua I lousin r Program Y �► X �. y X V X x X x X x /� X -- X X X X Provides support services as needed X X X X X X X X X X X X I'rovicle housing counseling, information and referrals. X X X X X X X X X X X X Evaluate program and modify X X X X Evaluate and modify outreach program X X X X Can this workload be incorporated into the on -going workload of the applicant and successfully be implemented according to this schedule? YES Schedule approved by: Jaclyn Fabre Title: Executive Director Date: Febmary 91h, 2001 BUDGET Fiscal Year. 2001 -2002 Agency Name: Cupertino Community Services, Inc. Project Name: Cupertino Affordable Housing Program Project #: I-or Office Use Only EXHIBIT D Date Prepared: February 9'I', 2001 Santa Clara County 11CD LINE ITEM JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN SALARIES Personnel -Total Budget Cupertino Share 8036 2778 8036 2778 8036 2778 8036 2778 8036 2778 8036 2778 8036 2778 8036 2778 8036 2778 8036 2778 8036 2778 8037 2778 Benefits -Total Budget Cupertino Share 1607 555 1607 555 1607 555 1607 555 1607 555 1607 555 1607 555 1607 555 1607 555 1607 555 1607 555 1610 559 OFFICE EXPENSE 830 830 830 830 830 830 830 830 830 830 830 830 Rent Phone/Postage /Supplies Printing Travel Utilities PROJECT EXPENSES 7250 7250 7250 7250 7250 7250 7250 7250 7250 7250 7250 7250 Accounting Services Auditing Fees Insurance Davis -Bacon Compliance PROJECT CONSTRUCTION Appraisal Cnbineering Services Architectural/Design Acquisition Site investigation 101 167 Exhibit A Nor Adults Legal Assistance I ICLI -02 -33 160 E. Virginia Street, Suite #260 Senior Adults Legal Assistance San Jose, CA 95112 1 A Clue Cupertino Senior Center 21251 Stevens Creek Boulevard (408) 295 -5991 1 Cupertino, CA 95014 408) 295 -7401 Provide free legal services to Cupertino residents age 60 or older. Goal is to serve 50 clients annually. Project Work Plan Fiscal Year 2001 -2002 Agency Name: Senior Adults Legal Assistance Project Name: Legal Assistance to Cupertino Elders Project No. For Office Use Only EXHIE' T B Date Prepared: 02/22/01 Santa Clara County HCD .ten. ...,. ,.tea .....e . ... .. }.......} ... .. m..x........... .v t .. .. .. }. n . ...... .. ........ ........... •:. : ' :: � .. ;.: :. .: ..:,..:. .:a.1�� ..er../l�.1� +�. A.:.A�i. 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L:.:...:,.,.......,,. 22,, 2:.......,..,,..:..... ,.:t..:..::,..,..:..:,,.,.:.... :.,,.. Legal Services: Leeal Services:* Legal Services *: .13 FTE Legal Worker (Directing Attorney, Provide direct legal services to 50 Cupertino clie Serve 14 elders in the First Quarter and 12 elders Supervising Attorney, Staff Attorney, Staff by offering 24 intake days (consisting in Quarters 2 through 4. Paralegal, or Volunteer) of 5 half hour appointment each) at the Cupertino Senior Center, other intake sites, by home visits or telephone intake. Community Education: Community Education: Community Education: .002 FTE Legal Worker (Directing Attorney, Make one community education presentation Make one presentation by June 30, 2002. Supervising Attorney, Staff Attorney, Staff in Cupertino. Paralegal, or Volunteer) * NOTE: The proposed annual goal for 50 Cupertino clients served includes all elders served through SALA's Cupertino project and not just those assisted through the service expansion at the Senior Center. EXHIFT C Proposed Implementation Time Schedule Fiscal Year 2001-2002 Agency Name: Senior Adults Legal Assistance Date: 02/22/01 Project Name: Legal Assistance to Cupertino Elders Project M Santa Clara County HCD For Office Use Only 11 Legal Services x x x x x x x x x x x x (through twice monthly appoint- ments at Cupertino Senior Center, other intake sites, home visits of by phone) Community x Education (to be completed by June 30, 2002) 11 EXh B IT D BUDGET (For Cupertino CDBG funding. See Exhibit D -1 for total project budget) Fiscal Year 2001 -2002 Agency Name: Senior Adults Legal Assistance Date Prepared: 02/22/01 Project Name: Legal Assistance to Cupertino Elders Project M Santa Clara County HCD For Office Use Only 12 OFFICE Printing 'PROJECT EXPENSES Accounting Services PROJECT C• • Acquisition 12 Exhibit A ity of Cupertino I JCU -02 -91 Community Development Department General Administration 10300 Torre Avenue Cupertino, CA 95014 �� eC tires n/a 408) 777 -3251 777 -3333 General administration of the Community Development Block Grant (CDBG) program. Includes staff time to attend urban county staff meetings, prepare documents and agreements. Also include: staff time necessary to distribute annual entitlement including conducting public hearings and reviewing grant applications. Agency Name: City of Cupertino Project Name: General Administration Project Work Plan FY 2001 -2002 Project No. CU -02 -91 Exhibit B Date Prepared: 1/25/02 Santa Clara County HCD Res onsi le s on s ,ry,a r`oximate ercenta e=of tiie time µ ilS�� char ed:to phis aetivit ctivit :, for er ri ., '_ 7es7 ' n ` , Senior Planner 17% First Quarter: Attend Urban County First Quarter: Attend Urban County meetings meetings Second Quarter: Begin CDBG process for Second Quarter: Begin CDBG process for following year following year Third Quarter: Continue to attend Third Quarter: Continue to attend meetings and prepare meetings and prepare necessary reports necessary reports Fourth Quarter: Continue to attend Fourth Quarter: Continue to attend meetings and prepare meetings and prepare necessary reports necessary reports Proposed Implementation Time Schedule FY 2001 -2002 Agency Name: City of Cupertino Exhibit C Date: 1/25/02 Project Name: General Administration Project #: CU -02 -91 Santa Clara County HCD S e- cific Mt iti s,fi JL L AYTG" , k'SEPT a 0. CST " N 4 4 DE G 4 „ A gym. FEB MA, . Attend Urban County staff meetings Conduct annual CDBG funding distribution ❑ E ® ® ® ❑ ❑ El F-1 Agency Name: City of Cupertino Project Name: General Administration BUDGET FY 2001-2002 Project #: CU-02-91 Exhibit D Date Prepared: 1/25/02 Santa Clara County HCD MMI I-MMS ITS RPM OFFICE EXPENSE WINN Utilities- PROJECT EXPENSES Acc ounting Services Auditing Fees Davis-Bacon Compliance Appraisal Engineering Services Architectural/Design Acquisition Site investigation * IG, 000 COUNTY OF SANTA CLARA Housing & Community Development Cities- CDBG FY 2001/2002 PROJECT NAME Project Prior Year Residual New Funding Total Available Sunny View Lutheran Home Const.of Dining Rm Number Balance Carried Over FY 02 FY 02 curER1ILN0: Sunny View Lutheran Home Const.of Dining Rm CU -99 -12 50,000.00 50,000.00 Public Service Grant Implementation CU -99 -92 5,054.82 5,054.82 FY98199 $165,566.00 Cupertino Community Service- Housing Develop CU -00 -12 268,189.21 268,189.21 Urban County Rehab Services CU -00 -53 15,000.00 15,000.00 Public Service Grant Implementation CU -00 -92 8,000.00 8,000.00 FY 199912000 $166,543.00 Cupertino Community Service-Vista Dr. Devi CU -01 -12 108,971.00 108,971.00 Cupertino Community Ser- Rotating Shelter CU -01 -31 16,187.50 16,187.50 Senior Adults Legal Assistance-Legal Services CU -01 -33 3,250.00 3,250.00 General Administration CU -01 -91 14,728.07 14,728.07 Public Service Grant Implementation CU -01 -92 8,000.00 8,000.00 FY 200012001 $166,478.00 0318 Cupertino Community Services -Vista Drive CU -02 -12 129,207.00 129,207.00 0037 Cupertino Comm Serv- Rotating Shelter CU -02 -31 25,000.00 25,000.00 0249 Cupertino Community Services - Affordable Placement CU -02 -32 5,167.00 5,167.00 0250 Senior Adults Legal Assistance-Legal Services CU -02 -33 6,500.00 6,500.00 0252 General Administration CU -02 -91 15,000.00 15,000.00 FY 200112002 $180,874.00 CUPERTINO Total:- 497,380.60 180,874.00 678,254.60 Now Excludes transfers unapproved by the Board