02-035 Moore Iacofano Goltsman, Inc (2 agreements)~ ~ I~ '
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CITY OF
CUPE(~TIN
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AGREEMENT
CITY OF CUPERTINO
10300 Torre Avenue
Cupertino, CA 95014
(408) 777-3200
NO~~~~~
BY THIS AGREEMENT made and entered into on the' 5th day of April, 2002 by and between the
CITY OF CUPERTINO (Hereinafter referred to as CITY) and Moore lacofano Goltsman, Inc., 800
Hearst Avenue, Berkeley, CA 94710, (510) 845-7519
(Hereinafter referred to as CONTRACTOR), in consideration of their mutual covenants, the parties hereto
agree as follows:
CONTRACTOR shall provide or furnish the following specified services and/or materials: See Exhibit A
EXHIBITS: The following attached exhibits hereby are made part of this Agreement: Exhibit A
TERMS: The services and/or materials furnished under this Agreement shall commence on
April 5, 2002 and shall be completed before June 30, 2002.
COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR:
$12,000.00 maximum
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GENERAL TERMS AND CONDITIONS. U,,~.
Hold Harmless. CONTRACTOR agrees to sane-ark--fae~ s the CITY, its officers,~agents, and ~~~~
employees from any and all damage and liability of every nature, including os o e ending any
claim, caused by or arising out of the performance of this Agreement: `CITY shall not be liable fors c s~'~ `
CONTRACTOR in performing services described herE~in. to ~ ~~j~~"c~z.cz-~.~~ bz~~~"~~
Insurance. Should the CITY require evidence of insurability, CONTRACTOR shall file with CITY a ~ ~~r~~
Certificate of Insurance before commencing any services under this Agreement. Said Certificate shall be
subject to the approval of CITY'S Director of Administrative Services. ~~~ ~,y
Non-Discrimination. It is understood and agreed th;3t this Agreement is not a contract of employment in ,
the sense that the relation of master and servant e;<ists between CITY and undersigned. At all times,
CONTRACTOR shall be deemed to be an independent contractor and CONTRACTOR is not authorized
to bind the CITY to any contracts or other obligaticros in executing this Agreement. CONTRACTOR ~
certifies that no one who has or will have any financial interest under this Agreement is an officer or
employee of CITY.
Changes. This Agreement shall not be assigned or transferred without the written consent of the CITY.
No changes or variations of any kind are authorized without the written consent of the CITY.
CONTRACT COORDINATOR and representative for CITY shall be:
NAME: Ciddy Wordell, City Planner
DEPARTMENT: Community Development
This Agreement shall become effective upon its execution by CITY. In witness thereof, the parties have
executed this Agreement the day and year first written above.
CONTR C~"OR: ~~ CITY OF CUPERTINO:
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Pri to e: - ~- ~~ -,~.,.-, Printed Name: CiddyWordell
Title: ' - ~; ~e ~ Title: City Planner
Social Secuarity #: ~ _ ~ ~:
EXPENDITURE DISTRIBUTION
DEPA T HE D DATE 4000UNT NUMBER AMOUNT
CITY CLE K DATE
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April 1, 2002
Mr. Steve Piasecki
City of Cupertino
Director of Community Development
10300 Torre Ave.
Cupertino, CA 95014
Subject: Letter of Engagement for Community Congress
Dear Steve:
Based on our conversations and email correspondence, Ihave drafted this letter of engagement to
provide planning, preparation, facilitation and recording services in connection with the City's
upcoming Community Congress. Please review the revised scope of services and budget outlined
below.
City of Cupertino Community Congress
M/G Preliminary Scope of Services
Task 1.0 Community Congress Preparations
MIG Principal, Carolyn Verheyen, will consult with City staff to refine the specific objectives, issues,
and structure for the Community Congress. Based on this consultation, MIG will coordinate logistics
with staff and assist with preparation of the agenda and comment sheet. Additionally, MIG will offer
consultation on the design of graphic materials for she May 3rd event.
Professional Time-- (All hours include travel time)
Carolyn Verheyen 7.0 hours @ $150.00/hr .................................................................$1050.00
Project Associate 3.0 hours @ $85.00, hr ..............................................$255.00
Production Manager 4.0 hours @ $95.00; hr ..............................................$380.00
Graphic Associate 2.0 hours @ $85.00, hr ..............................................$170.00
Prafe.rrional Time Subtotal ..................................................................................$1,855.00
Direct Costs (mileage, communications) ...................................................................$35.00
Task 1 Estimated Cost ........................................................................ $1,890.00
Task 2.0 Community Congress Facilitation
Carolyn Verheyen will facilitate the Community Congress on May 3~~. Participants at the event will
have the opportunity to learn more about the General Plan, test major issues related to the Plan, and
build on strategic directions from the previous Corr.munity Congress. A team of 8 MIG facilitators
will engage stakeholders to actively participate in thy; small breakout sessions of the retreat.
Professional Time-- (All hours include travel and set up and break down time)
Carolyn Verheyen 10 hours @ $150.00/hr ........................................................... $1,500.00
Project Managers (assumes 3) 30 hours @ $110.00/hr ........................................................... $3,300.00
Project Associates (assumes 4) 40 hours @ $85.00/hr ...........................................$3,400.00
Project Assistant 2 hours @ $65.00/hr .................................................................$130.00
Professional Time Subtotal ................................................................................$8,330.00
Direct Costs (sound system, workshop supplies, mileage) .......................................... $560.00
Task 2 Estimated Cost ...................................................................... $8,890.00
Task 3: Graphic Recording Training
Project Manager, Lou Hexter, will conduct aone-hour session two hours before the Community
Congress to brief 6-8 City staff members to serve as recorders during the breakout sessions.
Recorders will be shown a technique called graphic notetaking. They will work with MIG facilitators
to record participant comments and questions in real-time. Wallgraphics from the Community
Congress will be photo reduced and provided to Steve Piasecki for copying and distribution.
Professional Time
Lou Hexter 1 hour @ $110.00/hr .......................................................................$110.00
Project Assistant 2 hours @ $65.00/hr ................................................$130.00
Professional Time Subtotal ..................................................................................$240.00
Direct Costs (training supplies and 8 wallgraphic re~5uctions) ....................................... $730.00
Task 3 Estimated Cost .......................................................................... $970.00
The total for the three tasks outlined above is $11,750.00. These are amounts not to be exceeded
unless a change to the scope of work is authorized.
If you should have any questions, please feel free to contact me at (510) 845-7549. I look forward to
collaborating with you further on the City of Cupertino Community Congress.
Si cerely,
~,~M.1~. ,..~
Carolyn Verheyen
Principal
Moore Iacofano Goltsman, Inc.
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City of ~~
Cupertino / ~ ~
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~'' MAR 1 9 2003 ~~
BY THIS AGREEMENT made and entered into on the -March 17 day of ~ .~M.._._-,.~-..~.._._~~~~-__ 2 0 0 3
by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and
Name (1) ivloore Iacofano Goltsman, Inc(2)
Address 800 Hearst Ave. City Berkeley Zip 94710 Phone 510-845-7549
(Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as
follows:
CONTRACTOR shall provide or furnish the following specified services and/or materials:
Consulting services for General Plan update.
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EXHIBITS: The following attached exhibits hereby are m2~de part of this Agreement:
TERMS: The services and/or materials fu -Wish d under tf pis Agreement shall commence on ~ l' .3
and shall be completed before t I
COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR:
NTE: $1500.00
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor agrees to save and hold harmless the City, its officers, agents and employees from any
and all damage and liability of every nature, including all costs of defending any claim, caused by or arising out of the
performance of this Agreement. City shall not be liable for acts of Contractor in performing services described herein.
Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance
before commencing any services under this Agreement. Said Certificate shall be subject to the approval of City's
Director of Administrative Services.
Non-Discrimination. No discrimination shall be made in tree employment of persons under this Agreement because
of the race, color, national origin, ancestry, religion or sex of such person.
Interest of Contractor. It is understood and agreed that this Agreement is not a contract of employment in the sense
that the relation of master and servant exists between City ,end undersigned. At all times Contractor shall be deemed
to be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations
in executing this Agreement. Contractor certifies that no one who has or will have any financial interest under this
Agreement is an officer or employee of City.
Changes. This Agreement shall not be assigned or transtf~rred without the written consent of the City. No changes
or variations of any kind are authorized without the written consent of the City.
CONTRACT CO-ORDINATOR and representative for CITY shall be:
~y Wordell DEPARTMENT Community Development
This Agreement shall become effective upon its execution try CITY, in witness thereof, the parties have executed this
Agreement the day and year firs written ove.
CONT f`~`IL~"7 i~~ - ~ ~~ ~.~ U~
CTOR C-1TY OF CUPERTINO:
By n/ ~ E,y _.~ ~~
Title ~ 4 Title
Sack-#
AGREE=MENT
CITY OF CUPERTINO
10300 Torre Avenue
Cupertino, CA 95014
408-777-3200
EXPENDITURE DISTRIBUTION
DEPARTMENT HEAD DATE 4000UNT NUMBER AMOUNT
CITY CLERK DATE
5/x-10 3
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APPROVALS
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CITY Cl_I::RK COPY