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02-111 Folger GraphicsAGREEMENT ~~~li CITY OF CUPERTINO 0 City , I ~ /L~ 10300 Torre Avenue Cupert' O ~ / •~~' `f Cupertino, CA 95014 ~17r-~ ~ l/ VVV 408-777-3200 NO. l/y~' ~ / b BY THIS AGREEMENT made and entered into on the __~~ day of ~o~ern ~ 'h9.~oZ. by and betty the CITY ,F C~IPERTINO (Hereinafter referred to as CITY) and Name (1) ~ ~- (2 Address ~ +S City _~ Zip `~/ SPhone .SZQ- ~~ (Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows: CONTRACTOR shall provide or furnish the following spe~;ified services and/or materials: EXHIBITS: The following attached exhibits hereby are m~~de p~rt of this Agree ent: ~~ TERMS: The services and/or materials furnis ed u er f lis greement shall commence on and shall be completed before COMPENSATION: For the full performance of this Agreem nt, CITY shall pay CONTRACTOR: GENERAL TERMS AND CONDITIONS Hold Harmless. Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and all damage and liability of every nature, including afl costs of defending any claim, caused by or arising out of the performance of this Agreement. City shall not be liable for acts of Contractor in performing services described herein. Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance before commencing any services under this Agreement. Said Certificate shall be subject to the approval of City's Director of Administrative Services. Non-Discrimination. No discrimination shall be made in tree employment of persons under this Agreement because of the race, color, national origin, ancestry, religion or sex of such person. Interest of Contractor. It is understood and agreed that this Agreement is not a contract of employment in the sense that the relation of master and servant exists between City and undersigned. At all times Contractor shall be deemed to be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in executing this Agreement. Contractor certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of City. Changes. This Agreement shall not be assigned or transferred without the written consent of the City. No changes or variations of any kind are authorized without the written consent of the City. CONTRACT CO-ORDINATOR and representative for CITY shall be: NAME~(~~ III DEPARTMENT ~ This Agreement shall become effective upon its execution key CITY, in witness thereof, the parties have executed this Agreement the day and year first written above. CONTRACTOR: BY ~~ ~S.Y~a Title ~J iP i~9-c4 v.~. v~ Soc. Sec. # APPROVALS DEPART T H D DAT ACCOUNT NUMBER ~AMO T ~ r~ oZ - ~l~ 2- i z" CITY C Rr( DATE ~< G< a- { 1 I ~ i a CITY OF RTI Ety Title ~ dot, ~~, EiXPENDITURE DISTRIBUTION ( 3-~ ~ ~ Z7 :~ '~ CITY CLERK COPY BID OPENINGS T c it ~ r ~ I f~ C ~ ~~~ ~ DATE ~ ~ -~' I ~~ PROJEC ~ BIDDER AMOUNT A AMOUNT B TOTAL BOND OTHER v 1 ~~' -- r'c~ z c~ -t S Z. 80 Z ?' I ~jO ~~~ ~ J 2 r ~'~' November 4, 2002 ,, Rick Kitson Public Information Officer City of Cupertino , Hi Rick- Thank you for the opportunity to bid on the Cupertino Scent. Enclosed is our bid of , $3950 per issue. Thanks again, Rick. Sincerely, ~~- ~~ Bob Williamson r Z F . T. ~ ~ d . '' F • ~ Q a ~ I 1 0 5 K E R N A V E N U E! T 1 4 0 8 4 8 1 9 7 7 7 j -_.-_---..__...~.--.-~~`__.____. , _ ~~_~_----._._____._._ , SUNNYVALE CA 940861F'•408•~81.9780 L____~_.~-----_._..._---s.v-----____..._..._._ -._-_ _.._.-.-----__.-~ CI OF CUPEI~TINO Bid Request and Prini;ing Specifications for thie CUPERTINCI SCENE Wednesday, October 09, 2002 Dear Prospective Bidder, The City of Cupertino is soliciting bids for the ci~.y newsletter, the Cupertino Scene. Attached you will find a copy of the bidding specifications for a new 30-issue contract, along with a pdf version of the publication. The Cupertino Scene is printed monthly, except for August. There is no August edition. Bid Submission Bids must be received before Tuesday, November 5, 2002, at 2 p.m. in the Cupertino City Clerk's office, 10300 Torre Avenue, Cupertino, CA 95014-3255. Bids must be in a sealed envelope marked, " 2 p.m. 11/4/02 Bid, Cupertino Scene, c/o City Clerk's Office, 10300 Torre Avenue, Cupertino, CA 95014-3255." The City of Cupertino has the authority to reject any and all bids and may waive any minor technicality or variance found in a bid document. Scene Specifications Issues Per Year• 11 issues printed (no August issue) Format: Stitched booklet Finished Size: 6-3/4"x10-3/4" Pa er: 50# rec cled offset uanti 23,000 issues er month Packa in Route sort lus 500 co ies Pre-press: Customer will provide all pales in a compatible electronic format. Printer must erform hi h-re;~olution ima esettin from di ital files. Contract Particulars The Cupertino Scene printing contract is for 30 issues, beginning with the December 2002 issue and ending with the printing of the July edition of 2005. Bid proposals must provide a fixed production cost per issue. Copy Preparation The Cupertino Scene, a 16-page saddle stitched booklet, is produced with Adobe PageMaker 7.01. Printing is done in four colors on one plate (CMYK), and black plus one stock color on the remaining pages. Bidders must send a list of their stock colors and specify what the Page 1 of 2 Scspecs2002/revs additional cost maybe for use of a non-stock color. Printing of publication must be done at printing location of the bidder. Pickup and Delivery The digital files will be ready for printer by 9 a.m. on the Friday following the third Monday of each month. Printer needs to be able to receive digital files by ftP and e-mail. The City must receive a hardcopy proof, or receive by e-mail a PDF file of the completed document, on Monday following receipt of artwork. The Cupertino Scene must be printed and delivered to the Cupertino Post Office no later than the next Wednesday morning, bundled by route according to post office requirements. The printer is respon:;ible for verifying route counts with the local post office and maintaining current carrier route information, as well as preparing post office's bulk mailing forms. The printer must deliver five hundred (500) extra newsletters to the Public Information Office at City Hall on the day of post office delivery. The new contract begins with the December 2002 issue, which means that artwork will be ready for pickup, or e-mailed to the printer, on Friday, November 22, 2002. A hardcopy proof will be delivered to City Hall, or PDF e-mailed, on Monday, November 25, 2002. Printer will deliver finished copies of Cupertino Scene to the post office on Wednesday, November 27, 2002. TOTAL BID PER ISSUE $ 3 ~S C? :fora 30-issue contract Printing Company ~~q ~ ~ ~s-T~-~2-N E~ ~iA P N ~ ~ C Authorized Signature ~ ~ Date ~ ~ ~ p ' Page 2 of 2 Scspecs2002/revs {~L~ ' r!~ CITY of CUPEI~TIN{~ Bid Request and Printing Specifications for the CUPERTIN~O SCENE Wednesday, October 09, 2002 Dear Prospective Bidder, The City of Cupertino is soliciting bids for the city newsletter, the Cupertino Scene. Attached you will find a copy of the bidding specification: for a new 30-issue contract, along with a pdf version of the publication. The Cupertino Scene is printed monthly, except for August. There is no August edition. Bid Submission Bids must be received before Tuesday, November 5, 2002, at 2 p.m. in the Cupertino City Clerk's office, 10300 Torre Avenue, Cupertino, CA 95014-3255. Bids must be in a sealed envelope marked, " 2 p.m. 11/4/02 Bid, Cupertino Scene, c/o City Clerk's Office, 10300 Torre Avenue, Cupertino, CA 95014-3255." The City of Cupertino has the authority to reject any and all bids and may waive any minor technicality or variance found in a bid document. Scene Specifications Issues Per Year: 11 issues printed (no Augu~;t issue) Format: Stitched booklet Finished Size: 6-3/4"x10-3/4" Pa er: 50# rec cled offset uanti 23,000 issues er month Packa in Route sort lus 500 co ies Pre-press: Customer will provide all pages in a compatible electronic format. Printer must erform hi h-resolution ima esettin from di ital files. Contract Particulars The Cupertino Scene printing contract is for 30 issues, beginning with the December 2002 issue and ending with the printing of the July edition of 2005. Bid proposals must provide a fixed production cost per issue. Copy Preparation The Cupertino Scene, a 16-page saddle; stitched booklet, is produced with Adobe PageMaker 7.01. Printing is done in four colors on one plate (CMYK), and black plus one stock color on the remaining pages. Bidders must send a list of their stock colors and specify what the Page 1 of ~; Scspecs2002/revs additional cost maybe for use of a non-stock color. Printing of publication must be done at printing location of the bidder. Pickup and Delivery The digital files will be ready for printer by 9 a.m. on the Friday following the third Monday of each month. Printer needs to be able to receive digital files by ftp and e-mail. The City must receive a hardcopy proof, or receive b}~ e-mail a PDF file of the completed document, on Monday following receipt of artwork. The Cupertino Scene must be printed and delivered to the Cupertino Post Office no later than the next V~'ednesday morning, bundled by route according to post office requirements. The printer is respo~isible for verifying route counts with the local post office and maintaining current carrier route information, as well as preparing post office's bulk mailing forms. The printer must deliver five hundred (500) extra newsletters to the Public Information Office at City Hall on the day of post office delivery. The new contract begins with the December 2002 issue, which means that artwork will be ready for pickup, or e-mailed to the printer, on l~riday, November 22, 2002. A hardcopy proof will be delivered to City Hall, or PDF e-mailed, on Monday, November 25, 2002. Printer will deliver finished copies of Cupertino Scene to the host office on Wednesday, November 27, 2002. TOTAL BID PER ISSUE $ ~ ~ 1 ~ fora 30-issue contract Printing Company z..n ~~ ~L . ~ _ (U Authorized Signature ~- - =Date u Zi Page 2 of :? Scspecs2oo2/revs ~~~~ ~ (ITY F CUPERTINO Bid Request and Printing Specifications for 'the CUPERTINIO SCENE Wednesday, October 09, 2002 Dear Prospective Bidder, The City of Cupertino is soliciting bids for the city newsletter, the Cupertino Scene. Attached you will find a copy of the bidding specifications for a new 30-issue contract, along with a pdf version of the publication. The Cupertino Scene is printed monthly, except for August. There is no August edition. Bid Submission Bids must be received before Tuesday, November 5, 2002, at 2 p.m. in the Cupertino City Clerk's office, 10300 Torre Avenue, Cupertino, CA 95014-3255. Bids must be in a sealed envelope marked, " 2 p.m. 11/4/02 Bid, Cupertino Scene, c/o City Clerk's Office, 10300 Torre Avenue, Cupertino, CA 95014-3255." The City of Cupertino has the authority to reject any and all bids and may waive any minor technicality or variance found in a bid document. Scene Specifications Issues Per Year• 11 issues printed (no August issue) Format: Stitched booklet Finished Size: 6-3/4"x10-3/4" Pa er: 50# rec cled offset Quanti 23,000 issues er month Packa in Route sort lus 500 co ies Pre-press: Customer will provide all pages in a compatible electronic format. Printer must erform hi h-resolution ima esettin from di ital files. Contract Particulars The Cupertino Scene printing contract i~ for 30 issues, beginning with the December 2002 issue and ending with the printing of the July edition of 2005. Bid proposals must provide a fixed production cost per issue. Copy Preparation The Cupertino Scene, a 16-page saddle stitched booklet, is produced with Adobe PageMaker 7.01. Printing is done in four colors on one plate (CMYK), and black plus one stock color on the remaining pages. Bidders must send a list of their stock colors and specify what the Page 1 of 2 Scspccs2002/revs additional cost maybe for use of a non-stock ~;olor. Printing of publication must be done at printing location of the bidder. Pickup and Delivery The digital files will be ready for printf;r by 9 a.m. on the Friday following the third Monday of each month. Printer needs to be able to receive digital files by ftp and e-mail. The City must receive a hardcopy proof, or receive by e-mail a PDF file of the completed document, on Monday following receipt of artwork. The Cupertino Scene must be printed and delivered to the Cupertino Post Office no later than the next Wednesday morning, bundled by route according to post office requirements. The printer is responsible for verifying route counts with the local post office and maintaining current carrier route information, as well as preparing post office's bulk mailing forms. The printer must deliver five hundred (500) extra newsletters to the Public Information Office at City Hall on the day of post office delivery. The new contract begins with the Decemti~er 2002 issue, which means that artwork will be ready for pickup, or e-mailed to the printer, on Friday, November 22, 2002. A hardcopy proof will be delivered to City Hall, or PDF e-mailed, on Monday, November 25, 2002. Printer will deliver finished copies of Cupertino Scene to the post office on Wednesday, November 27, 2002. ~ .~ ~ ~5~.~~ dea ~vex~ TOTAL BID PER ISSUE $~~~~_,~D _ for a 30-issue contract Printing Company . ~ _, Authorized Signature D~'~ Date ~ ~ Page 2 of 2 Scspecs2002/revs !~ CASEY ~~ PRINTING ~~4 ~~ ~~ Q ~ 1901 ANNIVERSARY 2001 P.O. Box 913 King City, CA 93930 (831) 385-3222 FAX (831- 385-3226 Web Stock ~[nk Colors Soy Oil Based 7/11!01 PMS 109 Yellow PMS 470 Brown (Golden Yellow) (October Brown) PMS 021 Orange PMS 185 Red (Vivid Orange) (Brilliant Red) Process Red Process Blue (Magenta) (Cyan) PMS 354 Green Process Yellow (Shamrock Green) Pantone Reflex Blue Pantone Green PMS 326 Turq~.~oise Use these numbers/samples as a guide. Specific color matches are not guaranteed. Casey Printing stocks these inks in bulk quantity, providing them for you at inexpensive rates. Inks other than those above will incur an additional mixing charge of $150.00. member www.caseyprinting.com memberp'nC NAPL