01-046 CA Corp Cupertino Library • `�' �S` '�" .''r'4 '�{`r�r ty k 9 s'a{�� xyyyh pt�i"�-� '3�'�.��'�i b M'� "tiAf•.� �u i �� j , 4{
tl� �
THIRD ANTI NIDM NT T() C ONSI 11.T'AN
f3I�T`WI EN 11:. CITY C)F C.'iJ1'I;R'!'INO AND
SMWM, A C'ALIJ,ORNIA ('01)PORATION
1�OR ARCIII'I'1:C"1'111ZA1, 1:)1�<;1(;iv S1•:RVIC'1:5
FOR THE CUPERTINO 1,1131ZARY, C;lti'I(:' (;C;i I[E,1?. AND CIVIC PLAZA
THIS T.I1IRD AMENDMENT TO AURI:E? lEXI" is imidk- and entered into this !(I lay
of � , 2003 by and betwe,rl the C.I.I.Y O1� CUPI R;TNO, a municipal corporation (herc.inarter
"CI"T"Y"), and SIvIWM, a California Corporation (hereinafter` CONSUL"I`AN"I")
IZI�CI"l�Al_S
WHEREAS, on Jure 12, 2001, CITY and CONSU'LTANT' enterer: into an alrre,ment entitled
"AGREEMENT FOR ARCHITECTURAL CONSUL'i-AN f` `,E RVICI S I I TV,'FN ']'HE CITY OI'
CUPERTINO AND SIMON MAR"1IN-\/I;GUF Iv,/IOI.IS, A CALIFORTy1111`_
CORPORATION FOR NEW CUPERTIti'O LIBI?.ARY"; :in(E
WHEREAS, o,. March 5, ,-002, CIT'r' a:id CONSULTANT entc;re, into an aI rectn.nt entitled "FIRST
r
AMENDMENT TO CONSULTANT A'._iREr.'MI:NI` THE CH`T 01. CUPERTINO A-MD
SIMON MAR'ITIN-VEGUF WINKELS'fFiN ti9C)R1; A CALIFOPINIA CORPOI =.TION
ARCHITECTURAL PLANNING, AND 1D1..-MG1v1 <1,--RVI(-TS FOR T111" C'UPLRTINO LIBRARY,
CIVIC CENTER.AND CIVI(' I'I.AZA'- and.
WHEREAS, on August 1, 2003, ClfY amd ( �)'!'til,l:li`1I cnk-red ink) an a e- '
6 c n�ent entitle ,
"SECOND AMENDMENT .10 (_';1':at_'1,1,?,'v"! r; 'f;1 ,��1E.1�"1 I f: �'�,'✓1_�: J i'fll., +'ITY O
CUPERTINTO AND SIMON MAi2'T`11�J-VI�CilJ;; ��'I;;I';I:LS"1f:TN f�;til�'1: . ;1 CALIFORNIA.
CORPORATION FOR (('A)
LIBRARY, C'I'VIC CT NTIR AND
WHEREAS, CITY and CONSULTANT desire to amend the AGREEMENT to modify the basic
agreement, scope of services, and increase the total compensation; and
WHEREAS, the CITY OF CUPERTINO desires to obtain architectural consultant services for the
combined Cupertino Library, Civic Center and Civic Plaza, (hereinafter, PROJECT); and
WHEREAS, SMWM has the necessary professional expertise and skills to perform the architectural
services required,
NOW, THEREFORE, the purpose of this THIRD AIv[ENDMENT to the AGREEMENT is to retain
SMWM as CONSULTANT TO THE CITY to perform those services specified in REVISED EXHIBIT A
of this THIRD AMENDMENT.
SECTION 1. SECTION 4, "COMPENSATION" is amended as follows:
"The compensation to be paid to CONSULTANT, including payment for Basic Professional Services,
Reimbursable Expenses and Additional Services shall not exceed the amount of Three Million Six
Hundred Seventy-Seven Thousand and 00/100 DC)LLARS ($3,677,000). The rate and schedule of
payment is set out in REVISED EXHIBIT C, entitled "COMPENSATION", which is attached hereto and
incorporated herein."
SECTION 2. All of the terms and conditions of the original AGREEMENT not modified by this Third
Amendment shall remain in full force and effect.
THIRD AMENC)MENT -page 2
WITNESS THE EXECUTION HEREOF and ~~n the day and year first herein above written.
City of Cupertino
CITY
Approved a~ to Form:
,, ;; i ~ r ~
Ch Killian, City Attorney ~
By: Date: I Z. L~. ~
Dave Knapp, City Manager
Attest: Date: 1 / 5 /(3~
Kimberly Smith, ~ Clerk
NOTARY PUBLIC CERTIFICATION
RICHARD L. SIWER
Commin+on ~ 13022!9
(, i '- ~ N C~MbteM~
ly Co~M~ Esp ~ Ap j;
State of California
County of ~c ry (' •^~ racy S c ~
On: ~/ < <l / ~ ?~ before me,
(Notary Public)
10300 Torre Avenue
Cupertino, Ca. 95014
Telephone 408 777 3223
CONSULTANT
tion
SMWM, a California Corpora
By: /
C~.
Name: ~ n ~ 3e r n ~t ~~~
Title: V,'c.~ P/CS.'c1{-r+~'
By: ~'
Name: LI'~~ a S o~,~ ~.
Title: VI`Ce ~i~S ~ ~~'~
989 Market Street, 3`d Floor
San Francisco, Ca. 94103
Telephone: 415 546 0400
(Consultant)
and,
(Consultant)
personally appeared, known to me (or proved to
me on the basis of satisfactory evidence) to be
the persons whose names are subscribed to the
within instrument and acknowledged to me that
they executed the same in their Permitted
capacities, and that by their signatures on the
instrument, the persons or the entity upon behalf
of which the persons acted, executed the
instrument.
WITNESS my hand and official seal.
~~
Signature of Notary Public
THIRD AMENDMENT-page 3
REVISE[) EXHIBIT A
SCOPE OF SERVICES
General
The Scope of Work for Amendment No. 3 is identified by individual Task Orders to enable City to track
individual task expenses against various funding sources.
Consultant shall proceed with a Task Order only upon receipt of a Notice to Proceed for a that specific Task
Order, unless authorization to proceed is included in the description of the task listed in this Exhibit. Some
Tasks have been authorized to proceed prior to this Amendment and will be so noted in their descriptions.
If the Contractor indicates that certain portions of th~~ work need to be accomplished before a Change Order
can be fully executed, Consultant shall assist the City, and the CM, in preparing a Field Order by expediting
the necessary portions of the design work, to the fullest extent possible.
The scope of work for each Task shall include all thf: services necessary for Design, Bidding and
Construction. The scope of work for each task is further defined in the respective Consultant Additional
Service Proposals (ASP), attached to this Exhibit A.
Task No. 1: Library Wireless Hub Redesign re:.~SP 033 LS $35,881
Consultant shall provide Change Order design docwnents, based on earlier Schematic and Design
Development phase documents and the County Library Program, to enable library patrons using their own
individual lap top computers to access the Internet through a Library sponsored free connection in those
locations throughout the Library where the public ha.s access. The design of this system must be
coordinated with the County Library teclulical staff to ensure compatibility with existing systems
equipment. The antenna hub locations should be mounted in concealed ceiling locations to the fullest
extent possible. Where hubs camiot be concealed, their cabling must be concealed in walls or other
architectural features. Shielding or other means sho~~ld be incorporated, as necessary, to prevent
interference from other electronic or electrical devices.
ASP 033 is accepted and attached for reference.
Task No. 2: Plaza Wireless Hub Design re: ASP 138 LS $36,575
Consultant shall provide Change Order design docutents to enable civic plaza patrons, using their own
individual lap top computers, to access the Internet through a City sponsored connection in the plaza
bounded by the Community Hall, Library, City Hall, and Torre Avenue. The design of this system must be
coordinated with the City IT technical staff to ensures compatibility with existing systems equipment. The
antenna hub locations should be mounted in concealed or inconspicuous locations to the fullest extent
possible. Any cabling that might be necessary must be concealed in walls or other architectural features.
Shielding or other means should be incorporated, as necessary, to prevent interference from other electronic
or electrical devices.
ASP 038 is accepted and attached for reference.
Task No. 3: Community Hall Patios re: ASP 034 LS $45,269
Consultant shall provide design documents depictin€; a patio on both the north and south side of the
Community Hall, adjacent to the main meeting room. The patio should be between 200 and 250 square feet
with a smooth durable surface. It should be enclosed by low walls and or landscaping on at least two sides.
Revised Exhibit A - 1
REVISE[) EXHIBIT A
SCOPE OF SERVICES
It should be considered overflow space for pubic evf;nts in the large meeting room or break out space for
separate meetings, weather permitting. It should have a sense of privacy from other outdoor activities that
might be occurring adjacently. Public outdoor acce~;s to the restrooms should not interfere with the patio
function.
ASP 034 is accepted and attached for reference.
City acknowledges that Consultant began work on this Task No. 3, at City's direction, for which Consultant
is due compensation, in July of 2003, a portion of which was authorized by ASD 16.
Task No. 4: Community Hall Ceiling Upgrade rf~: ASP 032 LS $8,019
Consultant shall investigate and recommend an alternative to the current fabric ceiling finish material in the
Community Hall. The proposed alternative shall meet the acoustic requirements of the room and pose no
significant detailing difficulties with respect to the existing design of the trusses, the clearstory window
system, or ceiling mounted equipment. The alternative shall be easily cleaned by access from a lightweight
mechanical lift, by one person, and easily repaired o:~ replaced in small sections when damaged.
ASP 032 is accepted and attached for reference.
City acknowledges that Consultant began work on this Task No. 4, at City's direction, for which Consultant
is due compensation, in July of 2003, a portion of which was authorized by ASD 16.
Task No. 5: Way Finding Signage: Site and Community Hall Signage re: ASP 036 LS $39,906
Consultant shall add to the Way Finding and Library Signage Bid Documents, as described in ASD 14 and
16, in accordance with Consultant's Additional Services Proposal, ASP 036.
• 2 Exterior Site Directories
• 1 Library Exterior Wall Quote
• 2 Existing Site Corner Monument Sign Typography Update
• 1 "City of Cupertino" on wall behind the Dais
• 1 Public Notice Display case at Community 1 call
• 12 Dais Position name plaques
• 5 Council Member Photograph Holders at Community Hall (8x10)
• 5 Library Commission Photograph Holders at Library (8x10)
ASP 036 is accepted and attached for reference.
City aclaiowledges that Consultant began work on tltis Task No. 5, at City's direction, for which Consultant
is due compensation, in July of 2003, a portion of wi~ich was authorized by ASD 16.
Task No. 6: Building Dedication Plaques (2) re: ~~SP 036 LS $7,876
Consultant shall provide Bid Documents for Dedication Plaques for the Library and the Community Hall in
accordance with Consultant's Additional Services Proposal, ASP 036.
ASP 036 is accepted and attached for reference.
Revised Exhibit A - 2
REVISE[) EXHIBIT A
SCOPE O~F SERVICES
Consultant is authorized to proceed with this Task 6 upon execution of this Third Amendment.
Task No. 7: Aquarium Design re ASP 026 LS $E~5,370
Consultant shall provide design services to accommodate a marine aquarium whose capacity is
approximately 3,000 gallons. Consultant shall develop alternatives and propose, modify, and refine, those
proposals through an accelerated design phase, prepare Construction Document materials to enable the
General Contractor to incorporate the design changes with minimum disruption, cost and delay to the
project.
Consultant shall work in conjunction with the City's aquarium designer, Bart Fenolio, and the City's
aquarium consultants, Tenji, to provide the necessary design changes to the structural slab, and the
electrical, mechanical and plumbing systems for the aquarium and its associated equipment. Seismic
design of the tank itself will be provided by Tenji. (:onsultant shall provide seismic restraint of the tank, as
necessary.
Consultant will also design and doctunent for construction the enclosure cabinets at either end of the
aquarium and any overhead access panels or base enclosures as may be necessary. It is the City's intent
that any case work associated with the aquarium be :identical in quality and materials to other casework in
the Library and that the overall appearance of the aquarium is an integral part of the Project. The aquarium
will be approximately 5 feet wide, 6 feet high and 1 ti feet long. The tank is currently envisioned to sit on a
raised concrete slab, approximately 4 inches higher than the surrounding slab.
ASP 026 is accepted and attached for reference.
City acknowledges that Consultant began work on this Task No. 7, at City's direction, for which Consultant
is due compensation, in July of 2003, a portion of which was authorized by ASD 16.
Task No. 8: Aquarium Rendering re: ASP 028 I.S $7,297
ASP 028 is accepted and attached for reference.
City acknowledges that Consultant began work on this Task No. 8, at City's direction, for which Consultant
is due compensation, in July of 2003, a portion of which was authorized by ASD 16.
Task No. 9: Aquarium Plaque re: ASP 036 LS $1,000
Consultant shall provide Bid Documents for Donor :Dedication Plaque in accordance with Consultant's
Additional Services Proposal, ASP 036.
ASP 036 is accepted and attached for reference.
Consultant is authorized to proceed with this Task 9 upon execution of this Third Amendment.
Task No. 10: Library FF/E Guidelines re: ASP 035 LS $13,783
ASP 035 is accepted and attached for reference.
City acknowledges that Consultant began work on this Task No. 10, at City's direction, for which
Consultant is due compensation, in November of 2003, a portion of which was authorized by ASD 16.
Revised Exhibit A - 3
REVISE[) EXHIBIT A
SCOPE OF SERVICES
Task No. 11: Library Shelving Bid Package re: A.SP 027 LS $2,790
ASP 027 is accepted and attached for reference.
City acknowledges that Consultant began work on this Task No. 11, at Ciry's direction, for which
Consultant is due compensation, in November of 2003, a portion of which was authorized by ASD 16.
Task No. 12: Public Art Donation Plaques re: A!~P 036 LS $6,402
Consultant shall provide Bid Documents for Dedication Plaques for the Library and the Community Hall in
accordance with Consultant's Additional Services Proposal, ASP 036.
ASP 036 is accepted and attached for reference.
Task No. 13: Public Art Foundations re: ASP O:s9 LS $11,765
Consultant shall provide Bid Documents for founda*ions and lighting to support donated public art for the
Library and the Community Hall in accordance with Consultant's Additional Services Proposal, ASP 039.
ASP 039 is accepted and attached for reference.
Task No. 14: Rotary Donation Plaque re: ASP 036 LS $2,200
Consultant shall provide Bid Documents for a Dedication Plaque for the donation of trees to the Civic Plaza
by Cupertino Rotary, in accordance with Consultant's Additional Services Proposal, ASP 036.
ASP 036 is accepted and attached for reference.
Task No. 15: Sister City Donation Plaque re: ASP 036 LS $2,200
Consultant shall provide Bid Docuuments for a Dedication Plaque for the donation of trees around the
Community Hall by Cupertino's sister city, Toyokawa, Japan, in accordance with Consultant's Additional
Services Proposal, ASP 036. .
ASP 036 is accepted and attached for reference.
Task No. 16: Transformer Vaults (2) re: ASP 031 and CCD 006 LS $6,783
ASP 031 is accepted and attached for reference.
City acknowledges that Consultant began work on this Task No. 16, at City's direction, for which
Consultant is due compensation, in September of 2003, a portion of which was authorized by ASD 16.
Task No. 17: Library Lobby and Book Return P:edesign re: ASP 029 LS $26,169
Consultant shall work with County Library staff anti reconfigure the Lobby to accommodate a revised book
return layout.
ASP 029 is accepted and attached for reference.
City acknowledges that Consultant began work on this Task No. 17, at City's direction, for which
Consultant is due compensation, in July of 2003, a portion of which was authorized by ASD 16.
Revised Exhibit A - 4
REVISE[) EXHIBIT A
SCOPE OF SERVICES
Task No. 18: East Parking lot Redesign re ASP IJ030 and CCD 012 LS $3,423
ASP 030 is accepted and attached for reference.
City acknowledges that Consultant began work on this Task No. 18, at City's direction, for which
Consultant is due compensation, in September of 2003.
Revised Exhibit A - 5
REVISEC~ EXHIBIT B
SCHEDULE OF~ PERFORMANCE
CONSULTANT shall be considered authorized to hive begun specific Task services, as described in
REVISED EXHIBIT A, and noted in each Task, and shall complete all work under REVISED EXHIBIT A,
Scope of Work, on or before October 31, 2004.
Revised Exhibit B - 1
REVISE[) EXHIBIT C
COMPS=NSATION
This REVISED EXHIBIT C, COMPENSATION, replaces EXHIBIT C, COMPENSATION, in the
AGREEMENT.
BASIC PROFESSIONAL SERVICES
CITY agrees to compensate CONSULTANT for Basic Professional Services performed in accordance with
the terms and conditions of this THIRD AMENDP~IENT. The additional amount of compensation to be
paid to CONSULTANT for Basic Professional Services under this THIRD AMENDMENT shall not
exceed the Luinp Sum (LS) amounts shown for each Task, nor shall the cumulative total of the Tasks
exceed Three Hundred Fifty Thousand aild 00/100 .Dollars ($350,000), unless authorized by an Additional
Service Directive (ASD).
The allowance for compensation to be paid to CONSULTANT for Reimbursable Expenses is included in
each Task..
The allowance for compensation to be paid to CONSULTANT for Additional Services is One Hundred
Thousand, and 00/100 Dollars ($100,000). Any hol~rs worked or expenses incurred, which would result in
exceeding the combined maximum amount of comp~:nsation set forth herein, shall be at no cost to CITY.
The CITY Public Works Director may approve, in writing, the transfer of budget amounts between any of
the phases of Basic Professional Services or between the categories of Basic Professional Services,
Reimbursable Expenses and Additional Services, provided that the total THIRD AMENDMENT amount
does not exceed Three Million, Six Hundred Sevent~~-Seven Thousand and 00/100 Dollars ($3, 677,000).
ADDITIONAL SERVICES
CONSULTANT will be compensated for Additional Services, only by prior written authorization, by
Additional Service Directive, by the Director of Public Works, or his authorized representative, on a "Time
and Materials" or "Lump Sum" basis. For work performed as "Time and Materials", CONSULTANT shall
Revised Exhibit C-1
REVISE[) EXHIBIT C
COMPENSATION
submit invoices with time allocations and back-up information, for CONSULTANTS's design staff and
CONSULTANT'S Sub-consultants, to the CITY for approval.
Where the work is to be performed as a "Lump Sum", CITY agrees to compensate CONSULTANT
monthly based upon a percentage of work completed, plus reimbursement for Reimbursable Expenses.
Where the work is to be performed on a "Time and Materials" basis, CITY agrees to compensate
CONSULTANT monthly based upon the hourly rates in REVISED EXHIBIT D, BILLING RATES.
CONSULTANT shall be responsible for directing the work of sub-consultants and for any compensation
due to sub-consultants. CITY assumes no responsibility whatsoever concerning such compensation.
REIMBURSABLE EXPENSES
CONSULTANT shall be authorized reimbursement for the below listed expenses directly related to the
performance of Basic Professional Services and Additional Services, provided in this THIRD
AMENDMENT.
• Reproduction of Drawings and Speciiacations
• Private Auto Parking, Tolls, and Travel at 34 '/z cents per mile
• Commercial Auto Travel
• Commercial Air Travel
• Meals and Lodging
• Presentation materials (excluding mo~3els and artist's original renderings, which shall be
considered and compensated as an Additional Service)
• Project related materials, supplies or equipment
CONSULTANT shall be entitled to a 10% markup of direct, authorized, Reimbursable expenses.
CONSULTANT shall provide clearly legible, dated ~~ackup documentation annotated with purpose and
service phase of all Reimbursable expenses.
Consultant invoices shall designate % work accomplished on each task, amount due and balance remaining
Revised Exhibit C-2
REVISE[) EXHIBIT D
BILLINIG RATES
(All Rates Indicated Shall be i,7 Effect Until December 31, 2003).
1. Architect: SMWM
989 Market St., 3`d Floor
San Francisco, CA 94103
415.546.0400
SMWM RATE SCHEDULE
Senior Principal $260.00/hr
Principal $210.00
Associate Principal $175.00
Senior Contract Administrator $160.00
Senior Project Manager/Senior Project Architect/
Senior Project Designer/Senior Project Planner/
Senior Industrial Designer $150.00
Director of Graphic Design $140.00
Project Manager/Project Architect/
Project Designer/Project Planner $125.00
Senior Designer/Drafter/Planner $110.00
Intermediate Designer/Drafter/Planner $90.00
Designer/Drafter/Planner $75.00
Technical Administrative $65.00
Administrative $55.00
2. Structural Engineer: Forell Elsesser Engineers
160 Pine Street
San Francisco, CA 94111
415.837.0700
FORELL ELSESSER RATE SCHEDULE
Senior Principal: $170.00-180.00/hr
Principal: $150.00
Associate/Senior Engineer: $125.00-140.00
Engineer: $100.00-120.00
[ADD Manager: $100.00
CAD Drafter: $90.00
3. Mechanical, Electrical Plumbing, Fire Protection Engineer, Telecommunications:
Flack + Kurtz, Inc.
343 Sansome St., Suite 450
San Francisco, CA 941 1 1
415.433.53] 1
Revised Exhibit D-1
REVISE[) EXHIBIT D
BILLI~IG RATES
(All Rates /ndicated Shall be in Effect Until December 31, 2003).
FLACK + KURTZ RATE SCH=EDUCE
Senior Vice President $225.00/hr
Vice President $190.00
Senior Associate $160.00
Associate $140.00
Engineer $125.00
Design Engineer $100.00
Designer $90.00
CAD Operator $85.00
Administration $65.00
Director of Lighting Design Services $175.00
CAD Manager $125.00
4. Civil Engineer: Sandis Humber Jones
605 Castro Street
Mountain View, CA 94041-201 l
650.969.6900
SANDIS HUMBER JONES RATE SCHEDULE
Principal $180.00/hr
Senior Engineer $125.00
Project Engineer-Level III $110.00
Project Engineer-Level II $95.00
Project Engineer-Level I $85.00
Design Engineer-Level Ili $85.00
Design Engineer-Level II $75.00
Design Engineer-Level I $60.00
Computer/Engineering Technician-Level III $85.00
Computer/Engineering Technician-Level II $70.00
Computer/Engineering Technician-Level I $50.00
Clerical $40.00
5. Landscape Architect: Hargreaves Associates
2020 17`x' St
San Francisco, CA 94103
415.865.1811
HARGREAVES RATE SCHEDULE
Hargreaves $250.00/hr
Jones $200.00
Anderson $115.00
Senior Associate /Associate $60.00-125.00
Staff $45.00-110.00
Revised Exhibit D-2
REVISED EXHIBIT D
BILLI~IG RATES
(All Ra[es Indicated Shall be rn Effect Until December 31, 2003).
6. Code Consultant: Rolf Jensen & Associates
2125 Oak Grove Rd., Suite 300
Walnut Creek, CA 94598-2539
925.938.3550
ROLF JENSEN & ASSOCIATES RATE SCHEDULE
Principal $175.00/hr
Senior Consulting Engineer $165.00
Project Manager $140.00
Associate Engineer $125.00
Assistant Engineer $l 15.00
Technician $100.00
7. Lighting Designer: Architectural Lightin; Design
370 Brannan Street
San Francisco, CA 94107
415.495.4085
ARCHITECTURAL LIGHTING DESIGN RATE SCHEDULE
Principal $150.00/hr
Designer $110.00
Technical Staff $90.00
8. Specifications Writer: John Raeber, FAIf>L, FSCI, CCS
75 Seward Street
San Francisco, CA 941 14
415.864.2260
JOHN RAEBER RATE SCHEDULE
Principal $200.00/hr
9. Hardware Consultant: Door + Hardware Consultants
388 Market Street
San Francisco, CA 941 1 1
415.623.2744
DOOR + HARDWARE CONSULTANTS RATE SCHEDULE
Principal $125.00/hr
Technical Levell $85.00
Technical Level Il $55.00
Technical Level III $35.00
10. Acoustical Consultant: Charles Salter Associates, Inc.
130 Sutter Street
Revised Exhibit D-3
REVISEID EXHIBIT D
BILLI~JG RATES
(All Rates Jndicated Shall be ~n Effect Until December 31, 2003).
San Francisco, CA 94104
4 ] 5.397.0422
CHARLES SALTER ASSOCI~~TES RATE SCHEDULE
President, Sr. Vice-President, Vice President, Director $200.00/hr
Principal Consultant $160.00
Senior Consultant $125.00
Consultant $110.00
Technical Assistant $75.00
11. Cost Estimator: Oppenheim Lewis, Inc.
60 Federal Street, Suite 307
San Francisco, CA 94107
4 ] 5.5 75.3 744
OPPENHEIM LEWIS RATE SCHEDULE
Principals $130.00/hr
Estimators $100.00
Project Assistants $80.00
Staff Support $60.00
12. Roofing Consultant: Lance Roof Inspection Service
2450 Peralta Blvd., #208
Fremont, CA 94536
415.575.3744
LANCE ROOF INSPECTION S]?RVICE RATE SCHEDULE
Consultant $85.00/hr
Revised Exhibit D-4
~~o~
989 Market Street, 3rd Floor, san Francisco, CA 94103
~-'~ 1~11~1~11~1 ^
415 546 0400 T
415 882 7098 F
ADDITIONAL SERVICE PROPOSAL
To: Terry Greene, Senior Architect
Department of Public Works
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3`d Floor
San Francisco, CA 94103.
Date: 3 November 2003
Project: Cupertino Civic Center
Re: Library Wireless Hubs
ASP No: 033
Project No: 20114.32
Original2 ~~'~
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between ThE~ City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August 2C03, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services described below. We will proceed with the work
upon receipt of your signed authorization.
The Architect is considering this work an Additional Service for the following reason:
The Owner has requested this work to be added to the scoF~e of the Project.
DESCRIPTION OF ADDITIONAL SERVICES:
The Architect and its Consultants will provide the following additional services:
Scope: The changes consist of:
• Adding wireless hubs to the Library.
1. Architect: SMWM
1. Attend a preliminary design meeting to determine the scope of the change.
2. Coordinate the drawing changes.
3. Revise reflected ceiling plans and interior elevation;.
4. Process and issue a Construction Change Directive (CCD) for the changes.
5. Coordinate and administer the construction changE~s.
2. Mechanical/Electrical/Plumbing/IT/Security Engineer: Flack + Kurtz, Inc.
1. Services include design, specification, procurement, and installation of equipment, testing, and
commissioning of a wireless network system for th~a Library.
2. Attend a preliminary design meeting to determine the scope of the change.
architecture interiors planning graphic design Page 1
ASSUMPTIONS:
1. If the scope of the work should exceed that established here, the Architect may submit a request for
additional services, reimbursable on a time and materials basis.
2. Cabling installation for the wireless system will be ~~one by others.
SCHEDULED TIME FOR A/E PERFORMANCE:
Start: As soon as authorized in writing by the O~dvner.
Completion: In accordance with the project schedule.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be cornputed as a Stipulated Lump Sum as follows:
1. Stipulated Lump Sum Fee = $35,881.00
Refer to Attachment A for detail of Fee for the Architect and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses.
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheading of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 2003.
Page 2
ORIGINALS:
This Additional Service Proposal shall be executed in two Q; originals, each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
Ralph A. Qualls, Jr., Director of Public Works
Date
cc:
Encl
City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 033 (Original 1 of 2)
Attachment A -Fee Chart
Attachment B -Back-up
Architect
SIVIWM, A California Corporation
Anthony Be
Date
//
Vice-President
'V1WM, A California Corporation
Linda Sobuta, Vice-President
4_~
Cate
Page 3
T a, $
989 Market Street, 3rd Floor, San Francisco, CA 94103
~-y 1~11~/~11~1 ^
415 546 0400 T
475 882 7098 F
ADDITIONAL SERVICE PROPOSAL
To: Terry Greene, Senior Architect
Department of Public Works
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3`d Floor
San Francisco, CA 94103.
Date: 3 November 2003
Project: Cupertino Civic Center
Re: Civic Plaza: Wireless Hubs
ASP No: 038
Project No: 20114.37
OIIgT~I1Ql Z O~'s~
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between ThE~ City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August 2003, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services described below. We will proceed with the work
upon receipt of your signed authorization.
The Architect is considering this work an Additional Service for the following reason:
The Owner has requested this work to be added to the scoF~e of the Project.
DESCRIPTION OF ADDITIONAL SERVICES:
Scope: The changes consist of:
• Adding wireless hubs to the Civic Center Plaza. ThE~ server for the wireless hubs will be located in
either the Community Hall or the existing City Hall.
1. Architect: SMWM
1. Attend a preliminary design meeting to determine the scope of the change.
2. Coordinate the drawing changes.
3. Process and issue a Construction Change Directive (CCD) for the changes.
4. Coordinate and administer the construction changes.
2. Mechanical/Electrical/Plumbing/IT/Security Engineer: Flack + Kurtz, Inc.
1. Services include design, specification, site surveyincl, procurement and installation of equipment,
configuration, and training for a wireless network ~;ystem at the Civic Plaza building.
2. Attend a preliminary design meeting to determine the scope of the change
ASSUMPTIONS:
1. If the scope of the work should exceed that established here, the Architect may submit a request for
additional services, reimbursable on a time and materials basis.
architecture interiors planning graphic design Page 1
SCHEDULED TIME FOR A/E PERFORMANCE:
Start: As soon as authorized in writing by the Owner.
Completion: In accordance with the project schedule.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be computed as a Stipulated Lump Sum as follows:
1. Stipulated Lump Sum Fee = $36,575.00
* Refer to Attachment A for detail of Fee for the Architect and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses.
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheading of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 2003.
ORIGINALS:
This Additional Service Proposal shall be executed in two (2) originals, each of which shall be deemed an
original, but all of which together shall constitute one and tl~e same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
AirCl1%teCt
SPJIWM, A California Corporation
Ralph A. Qualls, Jr., Director of Public Works
Date
cc: City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 038 (Original 1 of 2)
Encl: Attachment A -Fee Chart
Attachment B -Back-up
ony Bernheim, Vice-President
/!/p,6
D:~te
P~IWM, A California Cor tion
'Linda Sobuta, Vice-President
~_> 11~~;~~~
Date
Page 2
`f, o. 3
989 Market Street, 3rd Floor, San Francisco, CA 94103
~y 1~11~1~11~1 ^
475 546 0400 T
415 882 7098 F
ADDITIONAL SERVICE PROPOSAL
To: Terry Greene, Senior Architect
Department of Public Works
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3`d Floor
San Francisco, CA 94103.
Date: 3 November 2003
Project: Cupertino Civic Center
4riginal2 of 2
ASP No: 034
Project No: 20114.33
Re: Community Hall Patios
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between The City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August 2003, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services described below. We will proceed with the work
upon receipt of your signed authorization.
The Architect is considering this work an Additional Service `or the following reason:
The Owner has requested this work in order to accommodai:e the library's revised book hold and circulation
desk programmatic and operational requirements.
DESCRIPTION OF ADDITIONAL SERVICES:
The Architect and its Consultants will provide the following additional services:
Scope: The changes consist of:
• Adding patios to the south and north sides of -the Community Hall and
• Adding two pairs of doors to the north and south facades of the Community Hall.
Architect: SMWM
1. Attend a preliminary design meeting to determine i:he scope of the change.
2. Prepare a preliminary design consisting of a site plan, site section, exterior wall elevations, and a wall
section.
3. Attend one meeting with the Owner to discuss the preliminary design.
4. Revise the documents once to incorporate the Owr~er's comments.
5. Issue a preliminary design set for the Owner's revie~~v and sign-off.
6. Revise four (4) existing Construction Document drawings to document the change.
7. Add two (2) sheets of Construction Document drawings to document the change.
8. Process and issue a Construction Change Directive (CCD) for the changes.
9. Coordinate and administer the construction changes.
architecture interiors planning graphic design Page 7
2. Landscape Architect: Hargreaves Associates
1. Attend one (1) preliminary design meeting to determine the scope of the change.
2. Prepare a preliminary design consisting of a site plan.
3. Attend one meeting with the Owner to discuss the preliminary design.
4. Revise the Construction Documents once to incorporate the Owner's comments.
5. Issue preliminary drawings for the Owner's review ;end sign-off.
6. Revise the Construction Documents to incorporate the addition of the Community Hall patio design.
7. Process and issue a Construction Change Directive (CCD) for the changes.
8. Coordinate and administer the construction changf~s..
3. Civil Engineer: Sandis Humber Jones
1. Revise plan sheets C3.0 "Grading Plan", and C4.0 "Storm Drain" to reflect the additional patios and
doors at the Community Hall.
2. Coordinate and administer the construction changf~s.
4. Structural Engineer: Forell/Elsseser
1. Provide calculations for the walls, the sizes of the rf~quired footings, and plans and sketches of the
details for use by the Landscape Architect.
2. Provide a new specification section for Structural Brick or Revise specification section for Structural
Brick.
3. Coordinate and administer the construction changf~s..
5. Mechanical/Electrical/Plumbing/IT/Security Engineer: Flack + Kurtz, Inc.
1. Power, lighting, and A/V design for electrical.
2. Revise mechanical Construction Documents due to acoustical impacts of the addition.
3. Coordinate and administer the construction changf~s..
6. Acoustical Consultant: Charles M. Salter & Associates
1. Review outdoor noise due to mechanical equipment at the patio locations and recommend noise
mitigation measures and noise criteria for the outd~~or use spaces.
2. Calculate expected noise levels and provide a letter summarizing findings and recommendations.
3. Review outdoor-to-indoor noise insulation at the p,~tio door locations and recommend noise
mitigation measures if required. Noise mitigation measures may include gaskets and/or glazing types
for doors.
5. Lighting Design: Architectural Lighting Design
1. Revise plans, specifications, and details to suit the design of the Community Hall patios.
2. Process and issue a Construction Change Directive (CCD) for the changes.
3. Coordinate and administer the construction changE~s..
Page 2
ASSUMPTIONS:
1. If the scope of the work should exceed that established here, the Architect may submit a request for
additional services, reimbursable on a time and materials basis.
EXCLUSIONS:
1. Hardscape, architectural and structural design and details of the patios with walls, doors, and site lighting
are specifically excluded from the Civil Engineer's scope of work.
2. Flack + Kurtz's fee does not include any plumbing, fire protection, or telecom changes.
3. The Landscape Architect will not provide separate illustrative drawings for Client design review and
approval; approvals will be done by way of revision to construction documents only.
4. Site lighting photometrics, lighting circuitry, engineering other than that provided_by the scope of services,
and architectural and structural engineering related to i.he garden walls are excluded from the Landscape
Architect's scope of services.
SCHEDULED TIME FOR A/E PERFORMANCE:
Start: As soon as written authorization is received from the Owner.
Completion: In accordance with the project schedule.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be computed as a Stipulated Lump Sum as follows:
1. Stipulated Lump Sum Fee = $45,269.00
Refer to Attachment A for detail of Fee for the Architect and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses.
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheading of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 20(13.
Page 3
ORIGINALS:
This Additional Service Proposal shall be executed in two (2) originals, each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
Ralph A. Qualls, Jr., Director of Public Works
Date
Architect
SIv1WM, A CALIFORNIA CORPORATION
Anthony ernhe' Vice President
_ lG 1,t~
Date
SI~1WM, A CALIFO NIA CO ORATION
~~~~
Linda Sobuta, V' e President
Date
cc: City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 034 (Original 1 of 2)
Encl: Attachment A -Fee Chart
Attachment B -Back-up
Page 4
ro,
989 Market Street, 3rd Floor, San Francisco, CA 94103
~~ 1~11~/~l 1~1 ^
415 546 0400 T
415 882 7098 F
ADDITIONAL SERVICE PROPOSAL
To: Terry Greene, Senior Architect
Department of Public Works
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3`d Floor
San Francisco, CA 94103.
Date: 3 November 2003
Project: Cupertino Civic Center
Re: Community Hall Ceiling Upgrade
Original 2 of 2
ASP No: 032
Project No: 20114.31
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between ThE~ City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August 2003, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services described below. We will proceed with the work
upon receipt of your signed authorization.
The Architect is considering this work an Additional Service for the following reason:
The Owner has requested this work to be added to the scoK~e of the Project.
DESCRIPTION OF ADDITIONAL SERVICES:
The Architect and its Consultants will provide the following additional services:
Scope: The design changes consist of:
• Changing the finish ceiling of the Community Hall to provide a more durable ceiling.
Architect: SMWM
1. Attend a preliminary design meeting to determine the scope of the change.
2. Coordinate design and drawing changes.
3. Revise reflected ceiling plans and specifications.
4. Process and issue a Construction Change Directive (CCD) for the changes.
5. Coordinate and administer the construction changes.
2. Specifications Writer: John Raeber, FAIA, FCSI.
1. Provide one new specification section.
3. Acoustical Consultant: Charles M. Salter & Associates
1. Meet with the Architect to review alternative materials for the Community Hall ceiling in order to
develop a short list of acoustically acceptable materials.
architecture interiors planning graphic design Page 1
2. Recalculate reverberation time for the Community hall to see that the calculated times meet project
criteria.
3. Provide subjective descriptions of the expected acoustical tradeoffs among the materials in order to
assist the Architect and the Owner in making a fin~~l decision.
ASSUMPTIONS:
1. If the scope of the work should exceed that established here, the Architect may submit a request for
additional services, reimbursable on a time and materials basis.
SCHEDULED TIME FOR A/E PERFORMANCE:
Start: As soon as authorized in writing by the Owner.
Completion: In accordance with the project schedule.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be computed as a Stipulated Lump Sum as follows:
1. Stipulated Lump Sum Fee = $8,079.00
Refer to Attachment A for detail of Fee for the Arc~hited and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses.
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheading of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 20Ci3.
Page 2
ORIGINALS:
This Additional Service Proposal shall be executed in two (2) originals, each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
Architect
Sfv1WM, A California Corporation
,_
Ralph A. Qualls, Jr., Director of Public Works Anthony ern im, Vice-President
_ ~! ~ ?.003
Date Date
cc: City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 032 (Original 1 of 2)
Encl: Attachment A -Fee Chart
Attachment B -Back-up
SI~1WM, A California Corporation
Lin a Sobuta, Vice-President
Date
Page 3
-fi~o. s
989 Market Street, 3rd Floor, San Francisco, CA 94103
~y 1~11~I~11~1 ^
t ~: i ~4
,~~ ~ ~y~~ ~~ :=~x
. 1 ~~
415 546 0400 T
415 882 7098 F
ADDITIONAL SERVICE PROPOSAL
To: Terry Greene, Senior Architect
Department of Public Works
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3rd Floor
San Francisco, CA 94103.
Date: 1 December 2003
Project: Cupertino Civic Center
ASP No: 036
Project No: 20114.35
Ot~agatifttl2 of~2
! _~
Re• Way-Finding Signage Increased Scope
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between Th~~ City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August 2Ci03, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services described below. We will proceed with the work
upon receipt of your signed authorization.
DESCRIPTION OF ADDITIONAL SERVICES:
The Architect will provide professional services for the following two (2) categories of Signage:
1. Site and Community Hall Signage (Changes and additions to the original work covered by ASD 14)
2. Dedication Plaques
1. SITE AND COMMUNITY HALL SIGNAGE _ T D• S
.1. --mope of Work:
Provide Programming, Design Development, Docuirentation, Bidding and Fabrication Support services
for the following seven (8) additional sign types:
.1 Exterior Site Directory (2)
.2 Exterior Wall Quote (1)
.3 Existing Site Corner Monuments that will be refreshed with updated typography. (2)
.4 City of Cupertino on wall behind Dais (1)
.5 Public notice display case at Community Hall (1)
.6 Dais Position names plaques (12t)
.7 Council & Library Commission Members photograph rack or holders (10t)
1.2. Graphic Design: SMWM
.1 Submit floor plans indicating sign locations and a corresponding message schedule with sign
wording for Owner's review. Incorporate Owr~er's comments into a Signage Program (to include
the floor plans, message schedule and design criteria) and submit to the Owner for final review
and approval.
.2 Develop Signage design based on the design direction selected by the Owner pursuant to ASD 14,
and create templates for each sign type. Subrnit to Owner for review at 50% and 90%
completion.
architecture interiors planning graphic design Page 1
.3 Prepare construction documents (consisting of drawings and specifications) for sign fabrication.
.4 Review signage bid package with a maximum ~~f three sign fabricators.
.5 Respond to bidders' questions and assist the Cwner with selection of a fabricator.
.6 Respond to sign fabricator's questions during fabrication.
.7 Review shop drawings prepared by fabricator.
.8 Conduct one (1) walkthrough after installation to review the visually observable work for general
conformance with the contract documents, and prepare a punch list of non-conforming work.
1.3. Architecture: SMWM
.1 Coordinate the work of the various disciplines.
.2 Process and issue one Construction Change Directive (CCD) to the Phase 2 Contractor.
1.4. Structural Engineer: Forell/Elsesser, Inc.
.1 Provide structural calculations and sketch deta Is for:
• Monument signs (the design of these signs are covered by ASP 024: Library, Community Hall
and Civic Plaza Way Finding Signage)
• Exterior site Directories (the design of these signs are covered by this additional service
proposal.
.2 Coordinate and administer the construction cl-~anges.
1.5. Electrical Engineer: Flack + Kurtz, Inc.
.1 Revise Construction Documents to incorporatE~ the electrical changes to the Phase 2 work.
.2 Process and issue one Construction Change D rective (CCD) to the Phase 2 Contractor.
1.6. Lighting Designer: Architectural Lighting Desil~n
.1 Revise plans, specifications, and details to suit new signage:
• For externally-lit signage, specify new in-grade lights
• For internally-lit signage, assist the ArchitE~ct in developing the scope of work for adesign-
build proposal by a signage fabricator.
• For internally-lit building-mounted signs at the library, book drop, and community hall, assist
the architect in developing the scope of ~nrork for adesign-build proposal by a signage
fabricator.
.2 Coordinate and administer the construction changes
1.7. Landscape Architecture: Hargreaves Associates
.1 Provide construction documentation for the site signage included in Additional Service Proposal
024: Library, Community Hall and Civic Plaza `JVay Finding Signage, and for the site signage
included in this additional service proposal. The drawings will be included in the Graphic Design
Bid Package.
2. DEDICATION PLAQUES
2.1. Scope of Work:
Provide Programming, Design Development, Documentation, Bidding, and Fabrication Support
services for the following seven plaques:
.1 Interior Library Building plaque will include the year, name of the building, the members of
Council (5) in office for ground breaking, and a second list of members of Council when it
opened, the City Manager, the Director of Public Works, the City Architect, the Architect, the
Construction Manager, Phase I Contractor, and Phase II Contractor
Page 2
.2 Interior Community Hall plaque will include the year, name of the building, the members of
Council (5) in office for ground breaking, and ~~ second list of members of Council when it
opened, the City Manager, the Director of Public Works, the City Architect, the Architect, the
Construction Manager, Phase I Contractor, and Phase II Contractor
.3 Interior Aquarium plaque will state "This Maine Aquarium was made possible by the
contribution of Fred and Annie Chan and their family in loving memory of Mr. Pak Chung Chan"
(iconography to be determined)
.4 Exterior Sister City plaque will honor the gift of grove of trees (text and iconography to be
determined)
.5 Exterior Rotary Club plaque will honor gift of grove of trees (text and iconography to be
determined)
.6 Two (2) Exterior Public Art plaques
2.2. Description of Services:
.1 Submit floor plans indicating sign locations ancf a corresponding message schedule with sign
wording for Owner's review. Incorporate Owner's comments into a Signage Program (to include
the floor plans, message schedule and design criteria) and submit to the Owner for final review
and approval.
.2 Based upon the Owner's program, develop up to two (2) design variations for the plaques. All
interior plaques will follow the same design to include size, shape, color and materials. All exterior
plaques will follow the same shape size and dE~sign the materials may vary. Indicate proposed sign
materials, shape, color and typography. Present to Owner for selection of a direction for final
implementation.
.3 Refine the selected design direction based on i.he Owner's comments and create templates for
each sign type. Submit to Owner for review a1: 50% and 90% completion.
.4 Prepare construction documents (consisting of drawings and specifications) for sign fabrication.
.5 Review Signage bid package with a maximum of three sign fabricators.
.6 Respond to bidders' questions and assist the Owner with selection of a fabricator.
.7 Respond to sign fabricator's questions during '-abrication.
.8 Review shop drawings prepared by fabricator.
.9 Conduct one (1) walkthrough after installatior to review the visually observable work for general
conformance with the contract documents, and prepare a punch list of non-conforming work.
ASSUMPTIONS:
1. The Owner will retain a sign fabricator and will be resp~msible for paying directly for all fabrication and
installation costs.
2. Owner's comments on Architect's documents submitted for Owner's review shall be consolidated on one
master set. Owner will coordinate comments from the safe tenant.
3. All Signage, whether designed under this Additional Service Proposal or previously authorized under ASD
14, will be bid as a single package.
Page 3
EXCLUSIONS
1. The cost of creation or purchase of artwork, which includes but is not limited to photography, illustration
and typography.
2. Providing services related to the production of mock-ups of sign types.
3. Providing estimates of fabrication costs.
4. Does not include any donor signage or educational sigr~age.
SCHEDULED TIME FOR A/E PERFORMANCE:
Start: As soon as authorized in writing by the O~Nner.
Completion: In accordance with the project schedule. the schedule for meetings, presentations and
deliverables will be the same as that established in ASD 14. There will be no more than 2
weeks for Owner approval between design phases. If this time frame is exceeded, SMWM
will evaluate the project schedule and adjust the meeting dates, presentation dates and
deliverable dates as necessary.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be cornputed as a Stipulated Lump Sum as follows:
Stipulated Lump Sum Fee = $59,584
* Refer to Attachment A for detail of Fee for the Architect and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses.
* * Includes credit of $4, 650 for one monument sign ~~nd one cornerstone sign per ASD 14.
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheading of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 2003.
Page 4
ORIGINALS:
This Additional Service Proposal shall be executed in two (2) originals, each of which shall be deemed an
original, but all of which together shall constitute one and tie same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
Ralph A. Qualls, Jr., Director of Public Works
Date
cc: City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 036 (Original 1 of 2)
encl: Attachment A -Fee Chart
Architect
Sf~1WM, A California Corporation
~~
Anthony nheim, Vice President
1 December 2003
Date
SIVIWM A California Cor ation
C\
Lin Sobuta, Vice President
1 December 2003
Date
Page 5
~'o.~
989 Market Street, 3rd Floor, San Francisco, CA 94103
I~y-~i 1~-~l -~i ^
.vi~F~r Iy F
vex ~~
~~
41 5 546 0400 T
415 882 7098 F
ADDITIONAL SERVICE PROPOSAL
To: Terry Greene, Senior Architect
Department of Public Works
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3`d Floor
San Francisco, CA 94103.
Date: 1 December 2003
Project: Cupertino Civic Center
ASP No: 036
Project No: 20114.35
()rigit~tsf 22 0.
I
Re: Way-Finding Signage Increased Scope
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between ThE~ City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August X103, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services described below. We will proceed with the work
upon receipt of your signed authorization.
DESCRIPTION OF ADDITIONAL SERVICES:
The Architect will provide professional services for the following two (2) categories of signage:
1. Site and Community Hall Signage (Changes and additions to the original work covered by ASD 14)
2. Dedication Plaques
1. SITE AND COMMUNITY HALL SIGNAGE
1.1. Scope of Work:
Provide Programming, Design Development, Documentation, Bidding and Fabrication Support services
for the following seven (8) additional sign types:
.1 Exterior Site Directory (2)
.2 Exterior Wall Quote (1)
.3 Existing Site Corner Monuments that will be refreshed with updated typography. (2)
.4 City of Cupertino on wall behind Dais (1)
.5 Public notice display case at Community Hlall (1)
.6 Dais Position names plaques (12t)
.7 Council & Library Commission Members plhotograph rack or holders (10t)
1.2. Graphic Design: SMWM
.1 Submit floor plans indicating sign locations and a corresponding message schedule with sign
wording for Owner's review. Incorporate Owner's comments into a Signage Program (to include
the floor plans, message schedule and design criteria) and submit to the Owner for final review
and approval.
.2 Develop signage design based on the design direction selected by the Owner pursuant to ASD 14,
and create templates for each sign type. Subrnit to Owner for review at 50% and 90%
completion.
architecture interiors planning graphic design Page 1
.3 Prepare construction documents (consisting of drawings and specifications) for sign fabrication.
.4 Review signage bid package with a maximum of three sign fabricators.
.5 Respond to bidders' questions and assist the Owner with selection of a fabricator.
.6 Respond to sign fabricator's questions during i~abrication.
.7 Review shop drawings prepared by fabricator.
.8 Conduct one (1) walkthrough after installation to review the visually observable work for general
conformance with the contract documents, and prepare a punch list of non-conforming work.
1.3. Architecture: SMWM
.1 Coordinate the work of the various disciplines.
.2 Process and issue one Construction Change Directive (CCD) to the Phase 2 Contractor.
1.4. Structural Engineer: Forell/Elsesser, Inc.
.1 Provide structural calculations and sketch details for:
• Monument signs (the design of these signs are covered by ASP 024: Library, Community Hall
and Civic Plaza Way Finding Signage)
• Exterior site Directories (the design of the~;e signs are covered by this additional service
proposal.
.2 Coordinate and administer the construction changes.
1.5. Electrical Engineer: Flack + Kurtz, Inc.
.1 Revise Construction Documents to incorporatE~ the electrical changes to the Phase 2 work.
.2 Process and issue one Construction Change Directive (CCD) to the Phase 2 Contractor.
1.6. Lighting Designer: Architectural Lighting Design
.1 Revise plans, specifications, and details to suit new signage:
• For externally-lit signage, specify new in-grade lights
• For internally-lit signage, assist the ArchitE~ct in developing the scope of work for adesign-
build proposal by a signage fabricator.
• For internally-lit building-mounted signs at the library, book drop, and community hall, assist
the architect in developing the scope of ~niork for adesign-build proposal by a signage
fabricator.
.2 Coordinate and administer the construction changes
1.7. Landscape Architecture: Hargreaves Associates
.1 Provide construction documentation for the site signage included in Additional Service Proposal
024: Library, Community Hall and Civic Plaza 'JVay Finding Signage, and for the site signage
included in this additional service proposal. TI-~e drawings will be included in the Graphic Design
Bid Package.
2.
2.1.
DEDICATION PLAQUES
Scope of Work:
Provide Programming, Design Development, Documentation, Bidding, and Fabrication Support
services for the following seven pla uq es:
.1 Interior Library Building p aque will include the year, name of the building, the members of
Council (5) in office for ground breaking, and a second list of members of Council when it
opened, the City Manager, the Director of Public Works, the City Architect, the Architect, the
Construction Manager, Phase I Contractor, ar~d Phase II Contractor
T D. ~
Page 2
.2 Interior Community Hall plaque will include the year, name of the building, the members of
Council (5) in office for ground breaking, and a second list of members of Council when it
opened, the City Manager, the Director of Public Works, the City Architect, the Architect, the
Construction Mana er, Phase I Contractor anti Phase II Contractor
nterior Aquarium plaque will state "This Marine Aquarium was made possible by the
contribution of Fred and Annie Chan and their family in loving memory of Mr. Pak Chung Chan"
(iconography to be determined)
.4 Exterior Sister City plaque will honor the gift of grove of trees (text and iconography to be
determined)
.5 Exterior Rotary Club plaque will honor gift of grove of trees (text and iconography to be
determined)
.6 Two (2) Exterior Public Art plaques
2.2. Description of Services:
.1 Submit floor plans indicating sign locations an~j a corresponding message schedule with sign
wording for Owner's review. Incorporate Owner's comments into a Signage Program (to include
the floor plans, message schedule and design ~:riteria) and submit to the Owner for final review
and approval.
.2 Based upon the Owner's program, develop up to two (2) design variations for the plaques. All
interior plaques will follow the same design to include size, shape, color and materials. All exterior
plaques will follow the same shape size and dE~sign the materials may vary. Indicate proposed sign
materials, shape, color and typography. Presert to Owner for selection of a direction for final
implementation.
.3 Refine the selected design direction based on i:he Owner's comments and create templates for
each sign type. Submit to Owner for review ai: 50% and 90% completion.
.4 Prepare construction documents (consisting of drawings and specifications) for sign fabrication.
.5 Review Signage bid package with a maximum of three sign fabricators.
.6 Respond to bidders' questions and assist the Owner with selection of a fabricator.
.7 Respond to sign fabricator's questions during fabrication.
.8 Review shop drawings prepared by fabricator.
.9 Conduct one (1) walkthrough after installatior to review the visually observable work for general
conformance with the contract documents, and prepare a punch list of non-conforming work.
ASSUMPTIONS:
1. The Owner will retain a sign fabricator and will be resp~msible for paying directly for all fabrication and
installation costs.
2. Owner's comments on Architect's documents submitted for Owner's review shall be consolidated on one
master set. Owner will coordinate comments from the safe tenant.
3. All Signage, whether designed under this Additional Service Proposal or previously authorized under ASD
14, will be bid as a single package.
Page 3
EXCLUSIONS
1. The cost of creation or purchase of artwork, which includes but is not limited to photography, illustration
and typography.
2. Providing services related to the production of mock-ups of sign types.
3. Providing estimates of fabrication costs.
4. Does not include any donor signage or educational sigriage.
SCHEDULED TIME FOR A/E PERFORMANCE:
Start: As soon as authorized in writing by the Owner.
Completion: In accordance with the project schedule. The schedule for meetings, presentations and
deliverables will be the same as that established in ASD 14. There will be no more than 2
weeks for Owner approval between design phases. If this time frame is exceeded, SMWM
will evaluate the project schedule and adjust the meeting dates, presentation dates and
deliverable dates as necessary.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be cornputed as a Stipulated Lump Sum as follows:
Stipulated Lump Sum Fee = $59,584
* Refer to Attachment A for detail of Fee for the Architect and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses.
* * Includes credit of $4, 650 for one monument sign ~~nd one cornerstone sign per ASD 14.
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheacjing of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 2003.
Page 4
ORIGINALS:
This Additional Service Proposal shall be executed in two (2) originals, each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
Ralph A. Qualls, Jr., Director of Public Works
Date
cc: City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 036 (Original 1 of 2)
encl: Attachment A -Fee Chart
Airchitect
SN~1WM, A California Corporation
~~
Anthony nheim, Vice President
1 December 2003
D,3te
SIJIWc A California Cor ation
~~1~ ~ ~~Q
Li
1 December 2003
Date
Page 5
T, o. ~
989 Market Street, 3rd Floor, San Francisco, CA 94103
~y 1~/1~1~11~1 ^
415 546 0400 T
415 882 7098 F
ADDITIONAL SERVICE PROPOSAL
To: Terry Greene, Senior Architect
Department of Public Works
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3'd Floor
San Francisco, CA 94103.
Date: 3 November 2003
Project: Cupertino Civic Center
ASP No: 026
Project No: 20114.25
Original 2 of Z
Re: Library Aquarium
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between The City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August 2003, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services described below. We will proceed with the work
upon receipt of your signed authorization.
The Architect is considering this work an Additional Service 'for the following reason:
The Owner has requested this work to be added to the scope of the Project.
DESCRIPTION OF ADDITIONAL SERVICES:
The Architect and its Consultants will provide the following additional services:
Scope: The changes consist of:
• Adding a 2000 gallon aquarium,
• Re-locating the janitor's closet,
• Adding a aquarium life support room, and
• Re-configuring the first floor in the vicinity of the aquarium.
Architect: SMWM
1. Concept Design. See Attachment B (complete).
2. Prepare design development drawings consisting o.: an enlarged floor plan, reflected ceiling plan and
interior elevations.
3. Attend an aquarium design meeting with the Ownf~r to finalize the design direction, discuss the
schedule and to clarify SMWM's scope (and Owner's aquarium consultant's scope).
4. Revise the documents once to incorporate the Owner's comments.
5. Issue final design development drawings to Owner for review and Owner's sign-off.
6. Issue final design development drawings to Owner's aquarium consultant for the development of
detailed aquarium drawings and the equipment layout of the life support room. The Owner's
aquarium consultant must confirm that the final design development drawings are consistent with the
design of the 'aquarium' work.
7. Attend an aquarium coordination meeting with the Owner, the Owner's aquarium consultant, and
SMWM's consultants to discuss the engineering reciuirements. It is assumed that the Owner's
aquarium consultant will provide detailed aquarium drawings and the equipment layout of the life
support room.
architecture interiors planning graphic design Page 1
8. Revise the Construction Document drawings to document changes.
9. Coordinate the changes of the various disciplines.
10. Attend an aquarium audiovisual and graphic design meeting with the Owner, the Owner's aquarium
consultant, and the Owner's Audiovisual Consultant.
11. Coordinate the design of the Owner's Audiovisual ~~onsultant.
12. Process and issue a Construction Change Directive (CCD) for the changes.
13. Coordinate and administer the construction changes.
2. Structural Engineer: Forell/Elsseser
1. Attend an aquarium coordination meeting to determine the scope of the changes.
2. Design the footing and provide sketches for two different aquarium locations. (This work has already
been completed.)
3. Design anchorage and provide sketches, stamped and signed structural calculations, for attachment to
the structure only.
4. Provide sketches of the pad under the aquarium including thickness, dimensions and reinforcing.
5. Study resultant loads of hoist beam (done by others) on the structure and strengthen is required.
6. Coordinate and administer the construction changE~s.
3. Mechanical/Electrical/Plumbing/IT/Security Engineer: Flack + Kurtz, Inc.
1. Attend an aquarium coordination meeting to determine the scope of the changes.
2. Revise the Construction Documents to incorporate the changes.
3. Process and issue a Construction Change Directive ;CCD) for the changes.
4. Coordinate and administer the construction changE~s.
4. Acoustical Consultant: Charles M. Salter & Associates
1. Review the location of mechanical equipment associated with the aquarium (e.g. pumps, ventilation
fans).
2. Provide written recommendations for noise reduction and vibration isolation.
5. Lighting Design: Architectural Lighting Design
1. Revise plans, specifications, and details to suit the r~ew aquarium design, including coordination with
the aquarium designers as required.
2. Coordinate and administer the construction changes.
6. Hardware Consultant: Door Hardware Consultant
1. Review the changes for significant implications to hardware.
7. Specifications Writer: John Raeber, FCIS, FAIA
1. Revise the appropriate specification sections.
ASSUMPTIONS:
1. If the scope of the work should exceed that established here, the Architect may submit a request for
additional services, reimbursable on a time and materials basis.
2. The Owner's aquarium consultant will provide acoustic ~jata on all equipment associated with the
aquarium.
3. The Architect's acoustical consultant assumes that the aquarium will be substantially larger than a typical
home aquarium (i.e., large enough to require a dedicated pump and require ventilation of the pump
room), but not large enough to require substantial additional acoustical evaluation of the space from
which patrons observe the aquarium.
Page 2
SCHEDULED TIME FOR A/E PERFORMANCE:
Start: This work has already begun.
Completion: In accordance with the project schedule.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be computed as a Stipulated Lump Sum as follows:
1. Stipulated Lump Sum Fee = $65,370.00
* Refer to Attachment A for detail of Fee for the Arc~iitect and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses.
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheading of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 20Ci3.
ORIGINALS:
This Additional Service Proposal shall be executed in two (2) originals, each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
Ralph A. Qualls, Jr., Director of Public Works
Date
Architect
SIv1WM, A CALIFORNIA CORPORATION
Anthony r eim, Vice President
_ !/ 0
Date
SV1WM, A CALIFORNIA CORPORATyON
dent
cc
Encl:
City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 026 (Original 1 of 2)
Attachment A -Fee Chart
Attachment B -Back-up
D
Page 3
T-0, 8
989 Market Street, 3rd Floor, San Francisco, CA 94103
~y -~i U~~l -~i ^
415 546 0400 T
415 882 7098 F
ADDITIONAL SERVICE PROPOSAL
To: Terry Greene, Senior Architect
Department of Public Works
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
Original 2 of 2
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3`d Floor
San Francisco, CA 94103.
Date: 27 October 2003
Project: Cupertino Civic Center
ASP No: 028
Project No: 20114.27
Re: Project Enhancement -Aquarium Renderings
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between ThE~ City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August 2C03, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services described below. We will proceed with the work
upon receipt of your signed authorization.
The Architect is considering this work an Additional Service for the following reason:
The Owner has requested this additional work.
DESCRIPTION OF ADDITIONAL SERVICES:
The Architect and its Consultants will provide the following additional services:
1. Architect: SMWM
1. Meet once with Owner to discuss renderings & views of two (2) aquarium locations.
2. Coordinate response between Owner and Renderer.
3. Advise Renderer of additions and changes to sketch.
4. Review preliminary sketches for previous location for aquarium.
5. Provide watercolor hard copy and an electronic file.
6. Provide two (2) 30" x 42" presentation boards and twenty-five (25) 8 %z" x 11 "color copies of
rendering, including delivery costs.
2. Renderer: J.F. Mahoney
1. Determine project orientation.
2. Evaluate perspective construction based on Architectural documents.
3. View selection process and rough composition for ,approval.
4. Create line art.
5. Create color image for use.
ASSUMPTIONS:
1. If the scope of the work should exceed that established here, the Architect may submit a request for
additional services, reimbursable on a time and materials basis.
architecture interiors planning graphic design Page 1
2. Approvals of artwork made by Terry Greene will be considered final.
SCHEDULED TIME FOR A/E PERFORMANCE:
This work has been completed.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be cornputed as a Stipulated Lump Sum as follows:
Stipulated Lump Sum Fee = $7,297.00
Refer to Attachment A for detail of Fee for the Architect and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheading of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 2003.
ORIGINALS:
This Additional Service Proposal shall be executed in two (2j originals, each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
Ralph A. Qualls, Jr., Director of Public Works
Architect
SMWM, A CALIFORNIA CORPORATION
_ y ~
A.ntho ~Ber eim, Vice President
!6 6%~~
Date
cc: City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 028 (Original 1 of 2)
Encl: Attachment A -Fee Chart
Attachment B -Back-up
Cate
WM, A CALIF IA C RATION
L nda Sobuta, Vice-President
Cate
Page 2
1 ,6~-t
989 Market Street, 3rd Floor, San Francisco, CA 94103
Q-y 1~1 UI~I -~l ^
~ , ~ , ~; t
.. ~~
K ., ._.. ,~ ~ .~
415 546 0400 T
415 882 7098 F
ADDITIONAL SERVICE PROPOSAL
To: Terry Greene, Senior Architect
Department of Public Works
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3`d Floor
San Francisco, CA 94103.
Date: 1 December 2003
Project: Cupertino Civic Center
ASP No: 036
Project No: 20114.35
®fid~'d1~ld~ Z Of 6 '
I
Re: Way-Finding Signage Increased Scooe
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between ThE~ City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August 2003, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services de~~cribed below. We will proceed with the work
upon receipt of your signed authorization.
DESCRIPTION OF ADDITIONAL SERVICES:
The Architect will provide professional services for the following two (2) categories of Signage:
1. Site and Community Hall Signage (Changes and additions to the original work covered by ASD 14)
2. Dedication Plaques
1. SITE AND COMMUNITY HALL SIGNAGE
1.1. Scope of Work:
Provide Programming, Design Development, Documentation, Bidding and Fabrication Support services
for the following seven (8) additional sign types:
.1 Exterior Site Directory (2)
.2 Exterior Wall Quote (1)
.3 Existing Site Corner Monuments that will be refreshed with updated typography. (2)
.4 City of Cupertino on wall behind Dais (1)
.5 Public notice display case at Community Hall (1)
.6 Dais Position names plaques (12t)
.7 Council & Library Commission Members photograph rack or holders (10t)
1.2. Graphic Design: SMWM
.1 Submit floor plans indicating sign locations and a corresponding message schedule with sign
wording for Owner's review. Incorporate Owner's comments into a Signage Program (to include
the floor plans, message schedule and design criteria) and submit to the Owner for final review
and approval.
.2 Develop Signage design based on the design direction selected by the Owner pursuant to ASD 14,
and create templates for each sign type. Submit to Owner for review at 50% and 90%
completion.
architecture interiors planning graphic design Page 1
.3 Prepare construction documents (consisting of drawings and specifications) for sign fabrication.
.4 Review signage bid package with a maximum of three sign fabricators.
.5 Respond to bidders' questions and assist the Owner with selection of a fabricator.
.6 Respond to sign fabricator's questions during fabrication.
.7 Review shop drawings prepared by fabricator.
.8 Conduct one (1) walkthrough after installation to review the visually observable work for general
conformance with the contract documents, and prepare a punch list of non-conforming work.
1.3. Architecture: SMWM
.1 Coordinate the work of the various disciplines.
.2 Process and issue one Construction Change Directive (CCD) to the Phase 2 Contractor.
1.4. Structural Engineer: Forell/Elsesser, Inc.
.1 Provide structural calculations and sketch details for:
• Monument signs (the design of these sigrs are covered by ASP 024: Library, Community Hall
and Civic Plaza Way Finding Signage)
• Exterior site Directories (the design of the~;e signs are covered by this additional service
proposal.
.2 Coordinate and administer the construction cF~anges.
1.5. Electrical Engineer: Flack + Kurtz, Inc.
.1 Revise Construction Documents to incorporatE~ the electrical changes to the Phase 2 work.
.2 Process and issue one Construction Change Directive (CCD) to the Phase 2 Contractor.
1.6. Lighting Designer: Architectural Lighting Desi~~n
.1 Revise plans, specifications, and details to suit new signage:
• For externally-lit signage, specify new in-grade lights
• For internally-lit signage, assist the ArchitE~ct in developing the scope of work for adesign-
build proposal by a signage fabricator.
• For internally-lit building-mounted signs at the library, book drop, and community hall, assist
the architect in developing the scope of ~nvork for adesign-build proposal by a signage
fabricator.
.2 Coordinate and administer the construction changes
1.7. Landscape Architecture: Hargreaves Associates
.1 Provide construction documentation for the site signage included in Additional Service Proposal
024: Library, Community Hall and Civic Plaza 'JVay Finding Signage, and for the site signage
included in this additional service proposal. Tf•e drawings will be included in the Graphic Design
Bid Package.
2. DEDICATION PLAQUES
2.1. Scope of Work:
Provide Programming, Design Development, Documentation, Bidding, and Fabrication Support
services for the following seven plaques:
.1 Interior Library Building plaque will include the year, name of the building, the members of
Council (5) in office for ground breaking, and a second list of members of Council when it
opened, the City Manager, the Director of Public Works, the City Architect, the Architect, the
Construction Manager, Phase I Contractor, and Phase II Contractor
Page 2
.2 Interior Community Hall plaque will include the year, name of the building, the members of
Council (5) in office for ground breaking, and a second list of members of Council when it
opened, the City Manager, the Director of Put~lic Works, the City Architect, the Architect, the ~~Q,
Construction Mana er, Phase I Contractor an~~ Phase II Contractor
.3 Interior Aquarium p aque will state "This Marine Aquarium was made possible by the
contribution of Fred and Annie Chan and their family in loving memory of Mr. Pak Chung Chan"
(iconograph to be determined)
.4 error Sister ity p aque wi honor the gift: of grove of trees (text and iconography to be
determined)
5 Exterior Rotary Club plaque will honor gift of grove of trees (text and iconography to be
determined)
6 Two (2) Exterior Public Art plaques
2.2. Description of Services:
.1 Submit floor plans indicating sign locations and a corresponding message schedule with sign
wording for Owner's review. Incorporate Owner's comments into a Signage Program (to include
the floor plans, message schedule and design criteria) and submit to the Owner for final review
and approval.
.2 Based upon the Owner's program, develop up to two (2) design variations for the plaques. All
interior plaques will follow the same design to include size, shape, color and materials. All exterior
plaques will follow the same shape size and df~sign the materials may vary. Indicate proposed sign
materials, shape, color and typography. Present to Owner for selection of a direction for final
implementation.
.3 Refine the selected design direction based on the Owner's comments and create templates for
each sign type. Submit to Owner for review at 50% and 90% completion.
.4 Prepare construction documents (consisting of drawings and specifications) for sign fabrication.
.5 Review Signage bid package with a maximum of three sign fabricators.
.6 Respond to bidders' questions and assist the Owner with selection of a fabricator.
.7 Respond to sign fabricator's questions during fabrication.
.8 Review shop drawings prepared by fabricator.
.9 Conduct one (1) walkthrough after installation to review the visually observable work for general
conformance with the contract documents, and prepare a punch list of non-conforming work.
ASSUMPTIONS:
1. The Owner will retain a sign fabricator and will be responsible for paying directly for all fabrication and
installation costs.
2. Owner's comments on Architect's documents submitted for Owner's review shall be consolidated on one
master set. Owner will coordinate comments from the Cafe tenant.
3. All Signage, whether designed under this Additional Service Proposal or previously authorized under ASD
14, will be bid as a single package.
Page 3
EXCLUSIONS
1. The cost of creation or purchase of artwork, which includes but is not limited to photography, illustration
and typography.
2. Providing services related to the production of mock-uF~s of sign types.
3. Providing estimates of fabrication costs.
4. Does not include any donor signage or educational signage.
SCHEDULED TIME FOR A/E PERFORMANCE:
Start: As soon as authorized in writing by the O~~vner.
Completion: In accordance with the project schedule. The schedule for meetings, presentations and
deliverables will be the same as that established in ASD 14. There will be no more than 2
weeks for Owner approval between design phases. If this time frame is exceeded, SMWM
will evaluate the project schedule and adjust the meeting dates, presentation dates and
deliverable dates as necessary.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be cornputed as a Stipulated Lump Sum as follows:
Stipulated Lump Sum Fee = $59,584
* Refer to Attachment A for detail of Fee for the Architect and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses.
* * Includes credit of $4, 650 for one monument sign ~~nd one cornerstone sign per ASD 14.
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheading of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 2003.
Page 4
ORIGINALS:
This Additional Service Proposal shall be executed in two (2) originals, each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
Ralph A. Qualls, Jr., Director of Public Works.
Date
Architect
SI~1WM, A California Corporation
~~ l
Anthony nheim, Vice President
1 December 2003
Date
SI~IWM, A California Cor ation
i
Lin Sobuta, Vice President
1 December 2003
D~3te
cc: City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 036 (Original 1 of 2)
encl: Attachment A -Fee Chart
Page 5
~;o, to
989 Market Street, 3rd Floor, San Francisco, CA 94103
1~-y 1~11~I~11~1 ^
415 546 0400 T
415 882 7098 F
ADDITIONAL SERVICE PROPOSAL
To: Terry Greene, Senior Architect
Department of Public Works
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
Qriginal 2 of 2
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3`d Floor
San Francisco, CA 94103.
Date: 3 November 2003
Project: Cupertino Civic Center
ASP No: 035
Project No: 20114.34
Re: Library Interior Furniture and Furnishings Design Direction
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between The City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August 2003, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services described below. We will proceed with the work
upon receipt of your signed authorization.
The Architect is considering this work an Additional Service ~or the following reason:
The Owner has requested this work to be added to the scope of the Project.
DESCRIPTION OF ADDITIONAL SERVICES:
The Architect and its Consultants will provide the following ~~dditional services:
Scope: The changes consist of:
• Developing a succinct list of style and quality criteria3 that will establish the design direction for the
future selection, specification and purchase of new furniture and furnishings of the Cupertino Library
1. Architect: SMWM
1. Establish direction by means of a brainstorm kick-oif meeting with the City of Cupertino and the
Librarians to gather ideas and information about pztron and staff general criteria needs and wants.
2. Prepare and present a preliminary presentation in tFle form of loose photographic images and samples
of:
a. A series of interior spaces depicting general furniture style and design direction
b. Several approaches to styles for the furniture appropriate to the Community of Cupertino and to
the architecture of the building.
c. A palette of colors, textures, frame materials arid upholsteries applicable to the furniture and
furnishings.
3. After initial presentation, revise and re-present based on input from the Client Group.
4. Prepare a preliminary budget.
architecture interiors planning graphic design Page 1
5. Prepare a succinct furniture criteria document, whi~.h defines the style and materials in the form of
basic outline lists of manufacturer furniture types vrith finishes. Provide a list of minimal upholstery
types and a palette of upholstery colors.
ASSUMPTIONS:
1. If the scope of the work should exceed that established here, the Architect may submit a request for
additional services, reimbursable on a time and materials basis.
2. The scope of work does not include furniture nor furniture types for the staff, office systems, and
equipment areas.
3. The furniture criteria document provided will be a cluideline, not a specification.
EXCLUSIONS:
1. The furniture criteria document will exclude performance criteria and specific furniture items.
2. The furniture criteria document will exclude developing program information.
3. The furniture criteria document will exclude development of a programmatic attributes for general
furniture nor specific library furniture items, i.e.; computer terminals, index tables, carrels, atlas stands,
map cases, shelving units, etc.
4. The furniture criteria document will exclude any work associated with the electrification of furniture
items, task lighting, etc.
5. The furniture criteria document will exclude any su'asequent interiors professional services, such as
specifications, nor advice or coordination with furniture suppliers in ordering and installing furniture.
6. The furniture criteria document will exclude surveys of existing furniture.
SCHEDULED TIME FOR A/E PERFORMANCE:
Start: As soon as authorized in writing by the O~nvner.
Completion: In accordance with the project schedule.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be computed as a Stipulated Lump Sum as follows:
Stipulated Lump Sum Fee = $13,783.00
Refer to Attachment A for detail of Fee for the Arci~ited and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses.
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheading of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 2003.
Page 2
ORIGINALS:
This Additional Service Proposal shall be executed in two (2) originals, each of which shall be deemed an
original, but all of which together shall constitute one and tl~e same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
Ralph A. Qualls, Jr., Director of Public Works
Date
cc
Encl
City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 035 (Original 1 of 2)
Attachment A-Fee Chart
Attachment B -Back-up
Architect
SP~1WM, A California Corporation
A~thon Be nheim, Vice-President
_ 6 November 2003
Date
SIv1WM, A Californ' C rporation
Pliy a -Vegue, Secretary of the orp ration
_ 6 November 2003
Date
Page 3
-C.~• ll
989 Market Street, 3rd Floor, San Francisco, CA 94103
~-~ 1~1 U/~11~1 ^
415 546 0400 T
415 882 7098 F
ADDITIONAL SERVICE PROPOSAL
To: Terry Greene, Senior Architect
Department of Public Works
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3`d Floor
San Francisco, CA 94103.
Date: 4 December 2003
Project: Cupertino Civic Center
ASP No: 027
Project No: 20114.26
(hlginal 2 of~
1
Re: Book Stacks Bid Packa4e
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between ThE~ City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August 2003, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services described below. We will proceed with the work
upon receipt of your signed authorization.
The Architect is considering this work an Additional Service for the following reason:
The Owner requested that the book stack scope be broken ~~ut of the Contract Documents for the base
contract and be included in a separate package of Contract Documents.
DESCRIPTION OF ADDITIONAL SERVICES:
The Architect and its Consultants will provide the following additional services:
1. Architect: SMWM
1. Prepare separate bid package of Contract Documents for book stacks.
ASSUMPTIONS:
1. If the scope of the work should exceed that established here, the Architect may submit a request for
additional services, reimbursable on a time and materia'~s basis.
SCHEDULED TIME FOR A/E PERFORMANCE:
Start: As soon as authorized in writing by the O~rvner.
Completion: In accordance with the project schedule.
architecture interiors planning graphic design Page 1
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be computed as a Stipulated Lump Sum as follows:
1. Stipulated Lump Sum Fee = $2,790.00
Refer to Attachment A for detail of Fee for the Architect and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheading of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 2003.
ORIGINALS:
This Additional Service Proposal shall be executed in two (2) originals, each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
Ralph A. Qualls, Jr., Director of Public Works
Date
cc:
Encl
City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 027 (Original 1 of 2)
Attachment A -Fee Chart
Attachment B -Back-up
Architect
SP~IWM, A CALIFORNIA CORPORATION
Cathy Simon, Presid nt
5 December 2003
Date
~~v1WM, A CALIFORNIA CORP TION
c
L~ Sobuta, Vice-President
5 December 2003
Date
Page 2
"~:'4. !2
989 Market Street, 3rd Floor, San Francisco, CA 94103
~-y 1~11~1~11~1 ^
415 546 0400 T
415 882 7098 F
ADDITIONAL SERVICE PROPOSAL
To: Terry Greene, Senior Architect
Department of Public Works
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3`d Floor
San Francisco, CA 94103.
Date: 1 December 2003
Project: Cupertino Civic Center
ASP No: 036
Project No: 20114.35
(lrlgatttaf Z of
i
Re• Way-Finding_Signage Increased Scope
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between Thl:~ City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August 2C03, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services described below. We will proceed with the work
upon receipt of your signed authorization..
DESCRIPTION OF ADDITIONAL SERVICES:
The Architect will provide professional services for the following two (2) categories of signage:
1. Site and Community Hall Signage (Changes and additions to the original work covered by ASD 14)
2. Dedication Plaques
1. SITE AND COMMUNITY HALL SIGNAGE
1.1. Scope of Work:
Provide Programming, Design Development, Documentation, Bidding and Fabrication Support services
for the following seven (8) additional sign types:
.1 Exterior Site Directory (2)
.2 Exterior Wall Quote (1)
.3 Existing Site Corner Monuments that will be refreshed with updated typography. (2)
.4 City of Cupertino on wall behind Dais (1)
.5 Public notice display case at Community Hlall (1)
.6 Dais Position names plaques (12t)
.7 Council & Library Commission Members photograph rack or holders (10t)
1.2. Graphic Design: SMWM
.1 Submit floor plans indicating sign locations and a corresponding message schedule with sign
wording for Owner's review. Incorporate Owner's comments into a Signage Program (to include
the floor plans, message schedule and design criteria) and submit to the Owner for final review
and approval.
.2 Develop signage design based on the design direction selected by the Owner pursuant to ASD 14,
and create templates for each sign type. Submit to Owner for review at 50% and 90%
completion.
architecture interiors planning graphic design Page 1
.3 Prepare construction documents (consisting of drawings and specifications) for sign fabrication.
.4 Review signage bid package with a maximum of three sign fabricators.
.5 Respond to bidders' questions and assist the Owner with selection of a fabricator.
.6 Respond to sign fabricator's questions during fabrication.
.7 Review shop drawings prepared by fabricator.
.8 Conduct one (1) walkthrough after installation to review the visually observable work for general
conformance with the contract documents, and prepare a punch list of non-conforming work.
1.3. Architecture: SMWM
.1 Coordinate the work of the various disciplines.
.2 Process and issue one Construction Change Directive (CCD) to the Phase 2 Contractor.
1.4. Structural Engineer: Forell/Elsesser, Inc.
.1 Provide structural calculations and sketch details for:
• Monument signs (the design of these signs are covered by ASP 024: Library, Community Hall
and Civic Plaza Way Finding Signage)
• Exterior site Directories (the design of these signs are covered by this additional service
proposal.
.2 Coordinate and administer the construction cl-ranges.
1.5. Electrical Engineer: Flack + Kurtz, Inc.
.1 Revise Construction Documents to incorporate the electrical changes to the Phase 2 work.
.2 Process and issue one Construction Change Directive (CCD) to the Phase 2 Contractor.
1.6. Lighting Designer: Architectural Lighting Desiiln
.1 Revise plans, specifications, and details to suit new signage:
• For externally-lit signage, specify new in-grade lights
• For internally-lit signage, assist the ArchitE~ct in developing the scope of work for adesign-
build proposal by a signage fabricator.
• For internally-lit building-mounted signs at the library, book drop, and community hall, assist
the architect in developing the scope of v~~ork for adesign-build proposal by a signage
fabricator.
.2 Coordinate and administer the construction changes
1.7. Landscape Architecture: Hargreaves Associates
.1 Provide construction documentation for the site signage included in Additional Service Proposal
024: Library, Community Hall and Civic Plaza `Nay Finding Signage, and for the site signage
included in this additional service proposal. The drawings will be included in the Graphic Design
Bid Package.
2. DEDICATION PLAQUES
2.1. Scope of Work:
Provide Programming, Design Development, Documentation, Bidding, and Fabrication Support
services for the following seven plaques:
.1 Interior Library Building plaque will include the year, name of the building, the members of
Council (5) in office for ground breaking, and a second list of members of Council when it
opened, the City Manager, the Director of Public Works, the City Architect, the Architect, the
Construction Manager, Phase I Contractor, and Phase II Contractor
Page 2
.2 Interior Community Hall plaque will include the year, name of the building, the members of
Council (5) in office for ground breaking, and ~~ second list of members of Council when it
opened, the City Manager, the Director of Public Works, the City Architect, the Architect, the
Construction Manager, Phase I Contractor, and Phase II Contractor
.3 Interior Aquarium plaque will state "This Marine Aquarium was made possible by the
contribution of Fred and Annie Chan and their family in loving memory of Mr. Pak Chung Chan"
(iconography to be determined)
.4 Exterior Sister City plaque will honor the gift of grove of trees (text and iconography to be
determined)
.5 Exterior Rotary Club plaque will honor gift of grove of trees (text and iconography to be ~A. 12
2.2.
determined
.6 Two 2) Exterior Public Art plaques
uescr~ptivn or ~erv~ces:
.1 Submit floor plans indicating sign locations an~f a corresponding message schedule with sign
wording for Owner's review. Incorporate Owner's comments into a Signage Program (to include
the floor plans, message schedule and design criteria) and submit to the Owner for final review
and approval.
.2 Based upon the Owner's program, develop up to two (2) design variations for the plaques. All
interior plaques will follow the same design to include size, shape, color and materials. All exterior
plaques will follow the same shape size and dErsign the materials may vary. Indicate proposed sign
materials, shape, color and typography. Present to Owner for selection of a direction for final
implementation.
.3 Refine the selected design direction based on the Owner's comments and create templates for
each sign type. Submit to Owner for review a1: 50% and 90% completion.
.4 Prepare construction documents (consisting of drawings and specifications) for sign fabrication.
.5 Review Signage bid package with a maximum of three sign fabricators.
.6 Respond to bidders' questions and assist the Owner with selection of a fabricator.
.7 Respond to sign fabricator's questions during ~~abrication.
.8 Review shop drawings prepared by fabricator.
.9 Conduct one (1) walkthrough after installation to review the visually observable work for general
conformance with the contract documents, and prepare a punch list of non-conforming work.
ASSUMPTIONS:
1. The Owner will retain a sign fabricator and will be responsible for paying directly for all fabrication and
installation costs.
2. Owner's comments on Architect's documents submitted for Owner's review shall be consolidated on one
master set. Owner will coordinate comments from the ~~afe tenant.
3. All Signage, whether designed under this Additional Service Proposal or previously authorized under ASD
14, will be bid as a single package.
Page 3
EXCLUSIONS
1. The cost of creation or purchase of artwork, which includes but is not limited to photography, illustration
and typography.
2. Providing services related to the production of mock-ups of sign types.
3. Providing estimates of fabrication costs.
4. Does not include any donor signage or educational sigr~age.
SCHEDULED TIME FOR A/E PERFORMANCE:
Start: As soon as authorized in writing by the O~Nner.
Completion: In accordance with the project schedule. The schedule for meetings, presentations and
deliverables will be the same as that established in ASD 14. There will be no more than 2
weeks for Owner approval between design phases. If this time frame is exceeded, SMWM
will evaluate the project schedule and adjust the meeting dates, presentation dates and
deliverable dates as necessary.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be cornputed as a Stipulated Lump Sum as follows:
Stipulated Lump Sum Fee = $59,584
* Refer to Attachment A for detail of Fee for the Architect and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses.
* * Includes credit of $4, 650 for one monument sign ~jnd one cornerstone sign per ASD 14.
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheading of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 2003.
Page 4
ORIGINALS:
This Additional Service Proposal shall be executed in two (2) originals, each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
Ralph A. Qualls, Jr., Director of Public Works
Date
cc: City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 036 (Original 1 of 2)
encl: Attachment A -Fee Chart
Airchitect
SP~1WM, A California Corporation
-l~
Anthony nheim, Vice President
1 December 2003
Date
SP~1WM A California Cor ation
Lm Sobuta, Vice President
1 December 2003
D~3te
Page 5
~'ro. t3
989 Market Street, 3rd Floor, San Francisco, CA 94103
~ kl{ .1 I ~ _wt 3 ~.~
~~ ,•I ,1111 ,'I ~ ~~ ~.~
415 546 0400 T
41 5 882 7098 F
ADDITIONAL SERVICE PROPOSAL ~
3
To: Terry Greene, Senior Architect
Department of Public Works a
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014 Otigitttil Z of ~
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3'd Floor
San Francisco, CA 94103.
Date: 4 December 2003 ASP No: 039
Project: Cupertino Civic Center Project No: 20114.38
Re: Bronze Statues
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between ThE~ City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August 2003, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services de~;cribed below. We will proceed with the work
upon receipt of your signed authorization.
The Architect is considering this work an Additional Service for the following reason:
The Owner has requested this work to be added to the scoF>e of the Project.
DESCRIPTION OF ADDITIONAL SERVICES:
The Architect and its Consultants will provide the following additional services:
Scope: The changes consist of incorporating two pieces of Public Art into the Civic Center design.
Foundation and lighting design will be provided for the following sculptures:
• A group of 5 bronze figures about 4 feet high, in a ring or a line, set in the DG area in front of
the Community Hall.
• 2 figures, about 2 feet high, to be set in the Library Courtyard.
1. Architect: SMWM
1. Attend one meeting with the Owner to discuss the preliminary design.
2. Issue a preliminary design set for the Owner's review and sign-off.
3. Process and issue a Construction Change Directive (CCD) for the changes.
4. Coordinate and administer the construction changes.
2. Landscape Architect: Hargreaves Associates
1. Prepare a preliminary design consisting of a site pl~~n and a paving plan.
2. Attend one meeting with the Owner to discuss the preliminary design.
3. Revise the Construction Documents once to incorporate the Owner's comments.
4. Issue preliminary drawings for the Owner's review and sign-off.
5. Revise the Construction Documents to incorporate the addition of the bronze figures.
architecture interiors planning graphic design Page 1
6. Process and issue a Construction Change Directive (CCD) for the changes.
7. Coordinate and administer the construction changes.
3. Structural Engineer: Forell/Elsseser
1. Provide structural drawings and calculations for foundations and anchorage of two sets of bronze
figures.
2. Coordinate and administer the construction changes..
4. Mechanical/Electrical/Plumbing/IT/Security Engineer: Flack + Kurtz, Inc.
1. Provide electrical drawings for additional electrical circuiting and lighting.
2. Process and issue a Construction Change Directive (CCD) for the changes.
3. Coordinate and administer the construction chang~as.
5. Lighting Design: Architectural Lighting Design
1. Revise plans, specifications, and details to suit new lighting for exterior bronze figures.
2. Process and issue a Construction Change Directive (CCD) for the changes.
3. Coordinate and administer the construction changes.
ASSUMPTIONS:
1. If the scope of the work should exceed that established here, the Architect may submit a request for
additional services, reimbursable on a time and materials basis.
2. The proposed statues will be added to the current desicln and will not cause any current site elements to
be altered.
EXCLUSIONS:
1. Flack + Kurtz's fee does not include any plumbing, fire protection, or telecom changes.
2. The Landscape Architect will not provide separate 'Ilustrative drawings for Client design review and
approval; approvals will be done by way of revision to construction documents only.
3. Site lighting photometrics, lighting circuitry, enginf~ering other than that provided by the scope of
services, and architectural and structural engineering related to the garden walls are excluded from
the Landscape Architect's scope of services.
SCHEDULED TIME FOR A/E PERFORMANCE:
Start: As soon as authorized in writing by the Owner.
Completion: In accordance with the project schedule.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be computed as a Stipulated Lump Sum as follows:
Stipulated Lump Sum Fee = $11,903.00
Refer to Attachment A for detail of Fee for the Architect and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses.
Page 2
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheading of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 20C3.
ORIGINALS:
This Additional Service Proposal shall be executed in two (2) originals, each of 'which shall be deemed an
original, but all of which together shall constitute one and t'~e same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
Ralph A. Qualls, Jr., Director of Public Works
Architect
SP~1WM, A California Corporation
/'
-~.
C, y Simon, P esid t
Date
cc: City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 039 (Original 1 of 2)
Encl: Attachment A -Fee Chart
Attachment B -Back-up
5 December 2003
Date
SIv1WM, A California Cor ion
Linda Sobuta, Vice-President
5 December 2003
Date
Page 3
~':o.t4
Icy 1~11~1~11~1 ^
ADDITIONAL SERVICE PROPOSAL
To: Terry Greene, Senior Architect
Department of Public Works
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
989 Market Street, 3rd Floor, San Francisco, CA 94103
try, L3a1~` ~ a '. ~ y ,s
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3`d Floor
San Francisco, CA 94103.
Date: 1 December 2003
Project: Cupertino Civic Center
3
3
0
3
415 546 0400 T
415 88Z 7098 F
Qrigat~af 2 of 2
ASP No: 036
Project No: 20114.35
Re• Way-Finding Signage Increased Scope
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between Thc~ City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August 2003, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services described below. We will proceed with the work
upon receipt of your signed authorization.
DESCRIPTION OF ADDITIONAL SERVICES:
The Architect will provide professional services for the following two (2) categories of Signage:
1. Site and Community Hall Signage (Changes and additions to the original work covered by ASD 14)
2. Dedication Plaques
1. SITE AND COMMUNITY HALL SIGNAGE
1.1. Scope of Work:
Provide Programming, Design Development, Documentation, Bidding and Fabrication Support services
for the following seven .(8) additional sign types:
.1 Exterior Site Directory (2)
.2 Exterior Wall Quote (1)
.3 Existing Site Corner Monuments that will be refreshed with updated typography. (2)
.4 City of Cupertino on wall behind Dais (1)
.5 Public notice display case at Community Hall (1)
.6 Dais Position names plaques (12t)
.7 Council & Library Commission Members photograph rack or holders (10t)
1.2. Graphic Design: SMWM
.1 Submit floor plans indicating sign locations and a corresponding message schedule with sign
wording for Owner's review. Incorporate Owr~er's comments into a Signage Program (to include
the floor plans, message schedule and design criteria) and submit to the Owner for final review
and approval.
.2 Develop Signage design based on the design direction selected by the Owner pursuant to ASD 14,
and create templates for each sign type. Subrnit to Owner for review at 50% and 90%
completion.
architecture interiors planning graphic design Page 1
.3 Prepare construction documents (consisting of drawings and specifications) for sign fabrication.
.4 Review signage bid package with a maximum of three sign fabricators.
.5 Respond to bidders' questions and assist the Owner with selection of a fabricator.
.6 Respond to sign fabricator's questions during fabrication.
.7 Review shop drawings prepared by fabricator.
.8 Conduct one (1) walkthrough after installation to review the visually observable work for general
conformance with the contract documents, and prepare a punch list of non-conforming work.
1.3. Architecture: SMWM
.1 Coordinate the work of the various disciplines.
.2 Process and issue one Construction Change Directive (CCD) to the Phase 2 Contractor.
1.4. Structural Engineer: Forell/Elsesser, Inc.
.1 Provide structural calculations and sketch details for:
• Monument signs (the design of these signs are covered by ASP 024: Library, Community Hall
and Civic Plaza Way Finding Signage)
• Exterior site Directories (the design of these signs are covered by this additional service
proposal.
.2 Coordinate and administer the construction cf ranges.
1.5. Electrical Engineer: Flack + Kurtz, Inc.
.1 Revise Construction Documents to incorporate the electrical changes to the Phase 2 work.
.2 Process and issue one Construction Change Directive (CCD) to the Phase 2 Contractor.
1.6. Lighting Designer: Architectural Lighting Desii~n
.1 Revise plans, specifications, and details to suit new signage:
• For externally-lit signage, specify new in-grade lights
• For internally-lit signage, assist the ArchitE~ct in developing the scope of work for adesign-
build proposal by a signage fabricator.
• For internally-lit building-mounted signs at the library, book drop, and community hall, assist
the architect in developing the scope of work for adesign-build proposal by a signage
fabricator.
.2 Coordinate and administer the construction changes
1.7. Landscape Architecture: Hargreaves Associates
.1 Provide construction documentation for the site signage included in Additional Service Proposal
024: Library, Community Hall and Civic Plaza `JVay Finding Signage, and for the site signage
included in this additional service proposal. The drawings will be included in the Graphic Design
Bid Package.
2. DEDICATION PLAQUES
2.1. Scope of Work:
Provide Programming, Design Development, Documentation, Bidding, and Fabrication Support
services for the following seven plaques:
.1 Interior Library Building plaque will include the year, name of the building, the members of
Council (5) in office for ground breaking, and a second list of members of Council when it
opened, the City Manager, the Director of Public Works, the City Architect, the Architect, the
Construction Manager, Phase I Contractor, and Phase II Contractor
Page 2
.2 Interior Community Hall plaque will include':he year, name of the building, the members of
Council (5) in office for ground breaking, and ~i second list of members of Council when it
opened, the City Manager, the Director of Public Works, the City Architect, the Architect, the
Construction Manager, Phase I Contractor, and Phase II Contractor
.3 Interior Aquarium plaque will state "This Marine Aquarium was made possible by the
contribution of Fred and Annie Chan and their family in loving memory of Mr. Pak Chung Chan"
(iconography to be determined)
.4 Exterior Sister City plaque will honor the gift of grove of trees (text and iconography to be ~•Q• ~~'
.5 Exterior Rotary Club plaque will honor gift of grove of trees (text and iconography to be
Two 2) Exterior Public Art plaques
2.2. Description of Services:
.1 Submit floor plans indicating sign locations anc~ a corresponding message schedule with sign
wording for Owner's review. Incorporate Ownc~r's comments into a Signage Program (to include
the floor plans, message schedule and design criteria) and submit to the Owner for final review
and approval.
.2 Based upon the Owner's program, develop up to two (2) design variations for the plaques. All
interior plaques will follow the same design to include size, shape, color and materials. All exterior
plaques will follow the same shape size and design the materials may vary. Indicate proposed sign
materials, shape, color and typography. Present to Owner for selection of a direction for final
implementation.
.3 Refine the selected design direction based on the Owner's comments and create templates for
each sign type. Submit to Owner for review at 50% and 90% completion.
.4 Prepare construction documents (consisting of drawings and specifications) for sign fabrication.
.5 Review Signage bid package with a maximum ~~f three sign fabricators.
.6 Respond to bidders' questions and assist the C~wner with selection of a fabricator.
.7 Respond to sign fabricator's questions during fabrication.
.8 Review shop drawings prepared by fabricator.
.9 Conduct one (1) walkthrough after installation to review the visually observable work for general
conformance with the contract documents, and prepare a punch list of non-conforming work.
ASSUMPTIONS:
1. The Owner will retain a sign fabricator and will be responsible for paying directly for all fabrication and
installation costs.
2. Owner's comments on Architect's documents submitted for Owner's review shall be consolidated on one
master set. Owner will coordinate comments from the ~_afe tenant.
3. All Signage, whether designed under this Additional Sevice Proposal or previously authorized under ASD
14, will be bid as a single package.
Page 3
EXCLUSIONS
1. The cost of creation or purchase of artwork, which includes but is not limited to photography, illustration
and typography.
2. Providing services related to the production of mock-ups of sign types.
3. Providing estimates of fabrication costs.
4. Does not include any donor signage or educational signage.
SCHEDULED TIME FOR A/E PERFORMANCE:
Start: As soon as authorized in writing by the Owner.
Completion: In accordance with the project schedule. "fhe schedule for meetings, presentations and
deliverables will be the same as that estab fished in ASD 14. There will be no more than 2
weeks for Owner approval between design phases. If this time frame is exceeded, SMWM
will evaluate the project schedule and adjust the meeting dates, presentation dates and
deliverable dates as necessary.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be computed as a Stipulated Lump Sum as follows:
Stipulated Lump Sum Fee = $59,584
* Refer to Attachment A for detail of Fee for the Architect and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses.
* * Includes credit of $4, 650 for one monument sign and one cornerstone sign per ASD 14.
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheac ing of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 20C3.
Page 4
ORIGINALS:
This Additional Service Proposal shall be executed in two (2) originals, each of which shall be deemed an
original, but all of which together shall constitute one and tl~e same instrument.
Authorized by:
Owner
CITY OFCUPERTINO
Ralph A. Qualls, Jr., Director of Public Works
Date
cc: City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 036 (Original 1 of 2)
encl: Attachment A -Fee Chart
Architect
S~AWM, A California Corporation
--~~
Anthony nheim, Vice President
1 December 2003
Date
S~nWM A California Cor ation
Lin Sobuta, Vice President
1 December 2003
Date
Page 5
"~'0. IS
989 Market Street, 3rd Floor, San Francisco, CA 94103
I~y-~11~1~11~1 ^
~`m _ -~
F ~ V
~, x
~,
415 546 0400 T
415 882 7098 F
ADDITIONAL SERVICE PROPOSAL
To: Terry Greene, Senior Architect
Department of Public Works
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3`d Floor
San Francisco, CA 94103.
Date: 1 December 2003 ASP No: 036
Project: Cupertino Civic Center Project No: 20114.35
Origantt! 22 0.
_.~
Re' Way-Finding Signage Increased Scope
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between ThE~ City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August 2C03, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services described below. We will proceed with the work
upon receipt of your signed authorization.
DESCRIPTION OF ADDITIONAL SERVICES:
The Architect will provide professional services for the following two (2) categories of signage:
1. Site and Community Hall Signage (Changes and additions to the original work covered by ASD 14)
2. Dedication Plaques
1. SITE AND COMMUNITY HALL SIGNAGE
1.1. Scope of Work:
Provide Programming, Design Development, Documentation, Bidding and Fabrication Support services
for the following seven (8) additional sign types:
.1 Exterior Site Directory (2)
.2 Exterior Wall Quote (1)
.3 Existing Site Corner Monuments that will be refreshed with updated typography. (2)
.4 City of Cupertino on wall behind Dais (1)
.5 Public notice display case at Community Hall (1)
.6 Dais Position names plaques (12t)
.7 Council & Library Commission Members pl~otograph rack or holders (10t)
1.2. Graphic Design: SMWM
.1 Submit floor plans indicating sign locations and a corresponding message schedule with sign
wording for Owner's review. Incorporate Owner's comments into a Signage Program (to include
the floor plans, message schedule and design criteria) and submit to the Owner for final review
and approval.
.2 Develop signage design based on the design direction selected by the Owner pursuant to ASD 14,
and create templates for each sign type. Submit to Owner for review at 50% and 90%
completion.
architecture interiors planning graphic design Page 1
.3 Prepare construction documents (consisting of drawings and specifications) for sign fabrication.
.4 Review signage bid package with a maximum of three sign fabricators.
.5 Respond to bidders' questions and assist the Owner with selection of a fabricator.
.6 Respond to sign fabricator's questions during fabrication.
.7 Review shop drawings prepared by fabricator.
.8 Conduct one (1) walkthrough after installation to review the visually observable work for general
conformance with the contract documents, arnj prepare a punch list of non-conforming work.
1.3. Architecture: SMWM
.1 Coordinate the work of the various disciplines.
.2 Process and issue one Construction Change Directive (CCD) to the Phase 2 Contractor.
1.4. Structural Engineer: Forell/Elsesser, Inc.
.1 Provide structural calculations and sketch details for:
• Monument signs (the design of these signs are covered by ASP 024: Library, Community Hall
and Civic Plaza Way Finding Signage)
• Exterior site Directories (the design of these signs are covered by this additional service
proposal.
.2 Coordinate and administer the construction cf^anges.
1.5. Electrical Engineer: Flack + Kurtz, Inc.
.1 Revise Construction Documents to incorporate the electrical changes to the Phase 2 work.
.2 Process and issue one Construction Change Directive (CCD) to the Phase 2 Contractor.
1.6. Lighting Designer: Architectural Lighting Desii~n
.1 Revise plans, specifications, and details to suit new signage:
For externally-lit signage, specify new in-grade lights
• For internally-lit signage, assist the ArchitE~ct in developing the scope of work for adesign-
build proposal by a signage fabricator.
• For internally-lit building-mounted signs at the library, book drop, and community hall, assist
the architect in developing the scope of ~n~ork for adesign-build proposal by a signage
fabricator.
.2 Coordinate and administer the construction changes
1.7. Landscape Architecture: Hargreaves Associates
.1 Provide construction documentation for the site signage included in Additional Service Proposal
024: Library, Community Hall and Civic Plaza'JVay Finding Signage, and for the site signage
included in this additional service proposal. The drawings will be included in the Graphic Design
Bid Package.
2. DEDICATION PLAQUES
2.1. Scope of Work:
Provide Programming, Design Development, Documentation, Bidding, and Fabrication Support
services for the following seven plaques:
.1 Interior Library Building plaque will include the year, name of the building, the members of
Council (5) in office for ground breaking, and a second list of members of Council when it
opened, the City Manager, the Director of Public Works, the City Architect, the Architect, the
Construction Manager, Phase I Contractor, ar~d Phase II Contractor
Page 2
.2 Interior Community Hall plaque will include 1:he year, name of the building, the members of
Council (5) in office for ground breaking, and zi second list of members of Council when it
opened, the City Manager, the Director of Public Works, the City Architect, the Architect, the
Construction Manager, Phase I Contractor, and Phase II Contractor
.3 Interior Aquarium plaque will state "This Marine Aquarium was made possible by the
contribution of Fred and Annie Chan and their family in loving memory of Mr. Pak Chung Chan" ~ -~ O ~ ICJ
4 E erior Sister City plaque will honor the gift of grove of trees (text and iconography to be
.5 Exterior Rotary Club plaque will honor gift of grove of trees (text and iconography to be
determined)
.6 Two (2) Exterior Public Art plaques
2.2. Description of Services:
.1 Submit floor plans indicating sign locations anti a corresponding message schedule with sign
wording for Owner's review. Incorporate Owner's comments into a Signage Program (to include
the floor plans, message schedule and design criteria) and submit to the Owner for final review
and approval.
.2 Based upon the Owner's program, develop up to two (2) design variations for the plaques. All
interior plaques will follow the same design to include size, shape, color and materials. All exterior
plaques will follow the same shape size and dE~sign the materials may vary. Indicate proposed sign
materials, shape, color and typography. Present to Owner for selection of a direction for final
implementation.
.3 Refine the selected design direction based on the Owner's comments and create templates for
each sign type. Submit to Owner for review ai: 50% and 90% completion.
.4 Prepare construction documents (consisting of drawings and specifications) for sign fabrication.
.5 Review Signage bid package with a maximum of three sign fabricators.
.6 Respond to bidders' questions and assist the Owner with selection of a fabricator.
.7 Respond to sign fabricator's questions during ~~~abrication.
.8 Review shop drawings prepared by fabricator.
.9 Conduct one (1) walkthrough after installation to review the visually observable work for general
conformance with the contract documents, and prepare a punch list of non-conforming work.
ASSUMPTIONS:
1. The Owner will retain a sign fabricator and will be resp~~nsible for paying directly for all fabrication and
installation costs.
2. Owner's comments on Architect's documents submitted for Owner's review shall be consolidated on one
master set. Owner will coordinate comments from the Cafe tenant.
3. All Signage, whether designed under this Additional Service Proposal or previously authorized under ASD
14, will be bid as a single package.
Page 3
EXCLUSIONS
1. The cost of creation or purchase of artwork, which includes but is not limited to photography, illustration
and typography.
2. Providing services related to the production of mock-ups of sign types.
3. Providing estimates of fabrication costs.
4. Does not include any donor signage or educational sigr~age.
SCHEDULED TIME FOR A/E PERFORMANCE:
Start: As soon as authorized in writing by the O~Nner.
Completion: In accordance with the project schedule. ~l-he schedule for meetings, presentations and
deliverables will be the same as that established in ASD 14. There will be no more than 2
weeks for Owner approval between design phases. If this time frame is exceeded, SMWM
will evaluate the project schedule and adjust the meeting dates, presentation dates and
deliverable dates as necessary.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be computed as a Stipulated Lump Sum as follows:
Stipulated Lump Sum Fee = $59,584
* Refer to Attachment A for detail of Fee for the Architect and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses.
* * Includes credit of $4, 650 for one monument sign ~~nd one cornerstone sign per ASD 14.
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheading of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 2003.
Page 4
ORIGINALS:
This Additional Service Proposal shall be executed in two (2) originals, each of which shall be deemed an
original, but all of which together shall constitute one and tl~e same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
Ralph A. Qualls, Jr., Director of Public Works
Date
cc: City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 036 (Original 1 of 2)
encl: Attachment A -Fee Chart
Airchitect
S~J1WM, A California Corporation
~~ l
Anthony nheim, Vice President
1 December 2003
D;3te
SP~IWc A California Cor ation
Lin Sobuta, Vice President
1 December 2003
D~3te
Page 5
T~ o, its
989 Market Street, 3rd Floor, San Francisco, CA 94103
~y 1~11~I~11~l ^
415 546 0400 T
41 5 882 7098 F
ADDITIONAL SERVICE PROPOSAL
To: Terry Greene, Senior Architect
Department of Public Works
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3`d Floor
San Francisco, CA 94103.
Date: 3 November 2003
Project: Cupertino Civic Center
Re: CCD 012 -Sub-Grade Transformer
ASP No: 031
Project No: 20114.30
~~gtltfljZ D,IZ
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between The City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August 2003, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services described below. We will proceed with the work
upon receipt of your signed authorization.
The Architect is considering this work an Additional Service 'for the following reason:
The Owner has requested this work to be added to the scope of the Project.
DESCRIPTION OF ADDITIONAL SERVICES:
The Architect and its Consultants will provide the following additional services:
Scope: The design changes consist of:
• The substitution of sub grade transformers for pad mounted transformers for the Library and
Community Hall, and
• The relocation of the Library and Community Fiall transformers.
1. Architect: SMWM
1. Attend a preliminary meeting with PG&E to discuss the change to the transformers.
2. Coordinate the design and Construction Documents changes.
3. Process and issue a Construction Change Directive (CCD) for the changes.
4. Coordinate and administer the construction changE~s.
2. Landscape Architect: Hargreaves Associates
1. Coordinate the location of the PG&E utility vaults for the Library and Community Hall.
2. Revise both of the landscape and irrigation Constrt,ction Documents to incorporate the changes.
3. Issue revised drawings for incorporation into a Construction Change Directive (CCD).
4. Coordinate and administer the construction changE~s.
architecture interiors planning graphic design Page 1
Civil Engineer: Saudis Humber Jones
1. Revise plan sheets C3.0, "Grading Plan", and C4.0 "Storm Drain" to reflect the underground
transformer vault locations.
ASSUMPTIONS:
1. If the scope of the work should exceed that establi~>hed here, the Architect may submit a request for
additional services, reimbursable on a time and materials basis.
2. Design and details of any retaining walls are specifically excluded from this additional scope of work.
SCHEDULED TIME FOR A/E PERFORMANCE:
Work has already begun. CCD No. 12 will be issued as soon as written authorization is received from the
Owner.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be computed as a Stipulated Lump Sum as follows:
1. Stipulated Lump Sum Fee = $6,783.00
Refer to Attachment A for detail of Fee for the Arcl~ited and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses.
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheading of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 2003.
Page 2
ORIGINALS:
This Additional Service Proposal shall be executed in two (2) originals, each of which shall be deemed an
original, but all of which together shall constitute one and tl~e same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
Ralph A. Qualls, Jr., Director of Public Works
Date
cc: City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 031 (Original 1 of 2)
Encl: Attachment A -Fee Chart
Attachment B -Back-up
D,3te
SP~1WM, A California Cor oration
Linda Sobuta, Vice-President
~'P~ ~
D:~te
Page 3
A,rchited
SP,~WM, A California Corporation
T n. ~7
989 Market Street, 3rd Floor, San Francisco, CA 94103
~-y -~l UI~I 1~1 ^
415 546 0400 T
415 882 7098 F
ADDITIONAL SERVICE PROPOSAL
To: Terry Greene, Senior Architect
Department of Public Works
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
Orfginal 2 of 2
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3`d Floor
San Francisco, CA 94103.
Date: 3 November 2003
Project: Cupertino Civic Center
ASP No: 029
Project No: 20114.28
Re• Library/ Lobby and Interior Book Return Reconfiguration at County's Request
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between ThE~ City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August 2003, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services described below. We will proceed with the work
upon receipt of your signed authorization.
The Architect is considering this work an Additional Service for the following reason:
The Owner has requested this work in order to accommodate the library's revised book hold and circulation
desk programmatic and operational requirements.
DESCRIPTION OF ADDITIONAL SERVICES:
The Architect and its Consultants will provide the following additional services:
Scope: The changes consist of:
• Adding three interior book returns,
• Re-locating the book hold area,
• Re-designing the circulation desk to eliminate the book returns currently located there, and
• Re-locating the circulation supervisor's office to the area currently designated circulation staff
storage.
Architect: SMWM
1. Prepare a preliminary design set consisting of a flo~x plan, reflected ceiling plan, interior elevations,
and casework elevations.
2. Meet once with the Owner and Users.
3. Revise the documents once to incorporate the Owner's comments.
4. Issue a preliminary design set for Owner and User's review and Owner's sign-off.
5. Revise fourteen (14) existing Construction Document drawings to document the change.
6. Issue the final documents as a Construction Change Directive (CCD).
7. Coordinate and administer the construction changes.
architecture interiors planning graphic design Page 1I
2. Graphic Designer: SMWM
1. Reconfigure previously designed lobby signage.
2. Design additional signs for the interior book drops.
3. Mechanical/Electrical/Plumbing/IT/Security Engineer: Flack + Kurtz, Inc.
1. Revise the drawings to reflect the changes to the book drop and relocated circulation supervisor's
office.
2. Coordinate and administer the construction changes.
4. Acoustical Consultant: Charles M. Salter & Associates
1. Review the changes for any significant acoustical irriplications.
5. Lighting Design: Architectural Lighting Design
1. Revise plans, specifications, and details to suit the revised architectural design of areas affected by the
book drop and relocated circulation supervisor 's office.
2. Coordinate and administer the construction changes.
6. Hardware Consultant: Door Hardware Consultants
2. Review the changes for any significant implications to hardware.
ASSUMPTIONS:
1. If the scope of the work should exceed that established here, the Architect may submit a request for
additional services, reimbursable on a time and material: basis.
SCHEDULED TIME FOR A/E PERFORMANCE:
Start: As soon as written authorization is received from the Owner.
Completion: Allow for three (3) weeks after receipt of v~~ritten approval by the Owner.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be computed as a Stipulated Lump Sum as follows:
1. Stipulated Lump Sum Fee = $26,169.00
Refer to Attachment A for detail of Fee for the Architect and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses.
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheading of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 200:3.
Page 2
ORIGINALS:
This Additional Service Proposal shall be executed in two (2) originals, each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
Ralph A. Qualls, Jr., Director of Public Works
Date
cc:
Encl:
City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 029 (Original 1 of 2)
Attachment A -Fee Chart
Attachment B -Back-up
Airchitect
S~AWM, A CALIFORNIA CORPORATION
Anthony ern/eim, Vice President
_ /! 6 / 2cb
D:3te
P~IWM, A CALIFORNIA C PORATION
L ida Sobuta, Vic President
~U
D;3te
Page 3
T~ n, t!~
989 Market Street, 3rd Floor, San Francisco, CA 94103
~-~ 1~11~/~11~1 ^
F
f
ADDITIONAL SERVICE PROPOSAL ~
s
To: Terry Greene, Senior Architect o
Department of Public Works a
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
From: Doug Hoffelt, AIA, Senior Associate
SMWM, A California Corporation
989 Market Street, 3`d Floor
San Francisco, CA 94103.
Date: 27 October 2003 ASP No: 030
Project: Cupertino Civic Center Project No: 20114.29
Re: Project Enhancement -CCD 006 -Demolition and Replacement of AC Paving
415 546 0400 T
415 882 7098 F
~,
~T18'11tQt Z Of Z
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the
Second Amendment to Consultant Agreement between ThE~ City of Cupertino (the "Owner") and SMWM, A
California Corporation (the "Architect"), dated 1 August 2003, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services described below. We will proceed with the work
upon receipt of your signed authorization.
The Architect is considering this work an Additional Service for the following reason:
The Owner has requested this work to be added to the scoF~e of the Project.
DESCRIPTION OF ADDITIONAL SERVICES:
The Architect and its Consultants will provide the following additional services:
Scope: The design changes consist of:
• The demolition of the existing AC paving at the south parking area and the east edge of site
adjacent to Regnant Creek,
• The addition of new AC paving and curb, and
• The layout of new pavement striping.
1. Architect: SMWM
1. Coordinate the drawing changes.
2. Process and issue a Construction Change Directive ;CCD) for the changes.
3. Coordinate and administer the construction changE~s.
2. Civil Engineer: Sandis Humber Jones
1. Revise plan sheets C 1.0, C2.0, and C3.0 to reflect the additional pavement demolition and
replacement.
ASSUMPTIONS:
1. If the scope of the work should exceed that established here, the Architect may submit a request for
additional services, reimbursable on a time and materials basis.
2. CCD 006 was issued on September 30, 2003. The fees and expenses calculated in this Service
Proposal are based on actual hours and costs.
architecture interiors planning graphic design Page 7
SCHEDULED TIME FOR A/E PERFORMANCE:
This work was completed on 30 September 2003.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be computed as a Stipulated Lump Sum as follows:
1. Stipulated Lump Sum. Fee = $3,423.00
Refer to Attachment,4 for detail of Fee for the Architect and Architect's Consultants. This fee is
inclusive of Reimbursable Expenses.
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subheading of Additional Services, of the Second
Amendment to Consultant Agreement, dated 1 August 2003.
ORIGINALS:
This Additional Service Proposal shall be executed in two (2) originals, each of which shall be deemed an
original, but all of which together shall constitute one and tl~e same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
Ralph A. Qualls, Jr., Director of Public Works
Date
cc
Encl
City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 030 (Original 1 of 2)
Attachment A -Fee Chart
Attachment B -Back-up
A~rchited
S~/1WM, A California Corporation
_ <~~~
Anthony Ber h ' ,Vice-President
_ 1~` ZOd
Date
S~AWM, A California Corporation
v
inda Sobuta, Vice-President
D~
Date
Page 2
~~(-b~~P
AGREEMENT FOR ARCHITECTURAL CONSULTANT SERVICES
BETWEEN THE CITY OF CUPERTINO AND
SIMON MARTIN-VEGUE 'WINKELSTEIN MORIS, A
CALIFORNIA CORPORATION
FOR NEW CUPEI2TIN0 LIBRARY
THIS AGREEMENT is made and entered into this day of , 2001 by
and between the City of Cupertino, a municipal corporation (hereinafter referred to as CITY),
and Simon Martin-Vegue Winkelstein Moris, a California Corporation, referred to as
CONSULTANT).
RECITALS
WHEREAS, the CITY OF CUPERTITJO desires to obtain architectural consultant
services for the Cupertino Library Project; and
WHEREAS, Simon Martin-Vegue Winlcelstein Moris has the necessary professional
expertise and skill to perform the architectural services required.
NOW, THEREFORE, the purpose of this Agreement is to retain Simon Martin-Vegue
Winkelstein Moris as CONSULTANT TO THI; CITY to perform those services specified in
Exhibit C of this Agreement.
THE PARTIES HEREBY AGREE AS FC)LLOWS:
Section 1. Scope of Services.
CONSULTANT shall perform those services specified in detail in Exhibit A, entitled
"Scope of Services", which is attached hereto and incorporated herein.
Section 2. Term of Agreement.
The term of this AGREEMENT shall be; from June 11, 2001, inclusive, and continue
through April 16, 2004, inclusive subject to the provisions of Exhibit A, Section 1-G of this
AGREEMENT. In the event that the services called for under this AGREEMENT are not
completed within the time specified above, the City Manager may extend the time for
completion. This section does not preclude the recovery of damages for delay by either party.
Section 3. Schedule of Performance.
The services of CONSULTANT are to be completed according to the schedule set out in
Exhibit B, entitled "Schedule of Performance, which is attached hereto and incorporated herein.
Time is of the essence in this Agreement.
1
Section 4. Compensation.
The compensation to be paid to CONSULTANT for professional services, shall not
exceed Two Million Two Hundred Four Thousa~id and 00/100 Dollars ($2,204,000.00) and shall
not exceed Ninety Three Thousand and 00/IOCi Dollars ($93,000) for reimbursable expenses.
The rate and schedule of payment is set out in Exhibit C, entitled "Compensation", which is
attached hereto and incorporated herein.
Section 5. Method of Payment.
Upon completion of each task service as ~;pecified in Exhibit A, the CONSULTANT shall
furnish to the CITY a detailed statement of they work performed for compensation during the
term of this Agreement. Consultant may submit monthly invoices for interim progress payments
during the course of each task service.
Section 6. Independent Contractor.
It is understood and agreed that CONSULTANT, in the performance of the work and
services agreed to be performed by CONSU]~TANT, shall act as and be in independent
contractor and not an agent or employee o P CITY; and as an independent contractor,
CONSULTANT shall obtain no rights to ~ retirement benefits or other benefits which accrue to
CITY's employees, and CONSULTANT hereby expressly waives any claim it may have to any
such rights.
Section 7. No Third Party Rights.
CONSULTANT'S services under this agreement are intended for the sole benefit of CITY and
shall not create any third party rights or benefits.
Section 8. Project Coordination.
(a) City. The City Manager shall be representative of CITY for all purposes under this
agreement. Ralph A. Qualls, Jr., Director of~ Public Works, is hereby designated as the
PROJECT MANAGER for the City Manager, and shall supervise the progress and execution of
this agreement.
(b) CONSULTANT. CONSULTANT shall assign a single PROJECT DIRECTOR to
have overall responsibility for the progress and e~:ecution of this agreement for CONSULTANT.
Michael Bernard is hereby designated as the PROJECT DIRECTOR for CONSULTANT.
Should circumstances or conditions subsequent to the execution of this agreement require a
substitute PROJECT DIRECTOR for any reason, the PROJECT DIRECTOR designee shall be
subject to the prior written acceptance and approval of the PROJECT MANAGER.
2
Section 9. Assignability/Subconsultants/Employees.
The parties agree that the expertise and experience of CONSULTANT are material
considerations for this Agreement. CONSULT~~NT shall not assign or transfer any interest in
this Agreement or the performance of any olligations hereunder, without the prior written
consent of CITY, and any attempt by CONSULTANT to so assign this Agreement or any rights,
duties, or obligations arising hereunder shall be void and of no effect.
CONSULTANT shall be responsible for employing or engaging all persons necessary to
perform the services of CONSULTANT hereunder. No subconsultant of CONSULTANT will
be recognized by CITY as such; rather, all slibconsultants are deemed to be contractors of
CONSULTANT, and it agrees to be responsiblE; for their performance. CONSULTANT shall
give its collective professional attention to the fi~lfillment of the provisions of this agreement by
all of its employees and subconsultants, if any, and shall keep the work under its control. If any
employee or subconsultant of CONSULTANT f~~ils or refuses to carry out the provisions of this
agreement or appears to be incompetent or to act in a disorderly or improper manner, such
employee or subconsultant shall be discharged immediately from the work under this agreement
on demand of the PROJECT MANAGER.
Section 10. Indemnification.
CONSULTANT shall defend, indemnify, anal hold harmless CITY, its officers, and agents
of any and all claims, loss, or liability arising out of or resulting, in any way, from the work
performed under this Agreement to the extent due to the willful or negligent acts (active or
passive) or omissions by CONSULTANT's officers, employees, or agents. The acceptance of
said services and duties by CITY should not operate as a waiver of such right of indemnification.
This provision of Section 9 shall survive the term of the AGREEMENT.
Section 11. Insurance Requirements.
A. Workers' Compensation
The CONSULTANT shall furnish the C [TY within 15 days following the execution of
this agreement, a certificate of workers' compensation insurance indicating compliance
with State's workers' compensation la~.vs and employer's liability insurance with a
minimum of one million dollars ($1,OC~0,000.00) for injury, death or disease to any
employee.
3
B. Professional Liability, General Liability ~md Automobile Liability Coverages
The CONSULTANT shall, at its own e~cpense, maintain during the performance of this
contract professional liability, general li,~bility and automobile liability insurance in the
coverage amount as provided below.
1. Automobile Liability Insurance shall include coverage for bodily injury and
property damage for owned (if ariy), hired and non-owned vehicles and shall not
be less than one million dollars ($1,000,000.00), combined single limit for any
one occurrence.
2. Comprehensive or Commercial General Liability Insurance shall include coverage
for bodily injury, property damage and personal injury for premises operations,
product/completed operations ar-d contractual liability. The amount of the
insurance shall not be less than one million dollars ($1,000,000.00) per
occurrence and two million doll~irs ($2,000,000.00) aggregate, combined single
limit. (Claims made policies are riot acceptable.)
3. Professional liability Insurance ;including Contractual Liability) shall include
coverage for claims for professior.~al acts, errors or omissions and shall not be less
than two million dollars ($2,000,000.00) and two million dollars ($2,000,000.00)
in the aggregate.
C. Additional Insurance Provisions
1. The CITY shall have the right to inspect or obtain a copy of the original policies
of insurance.
2. CONSULTANT shall furnish to the CITY within 15 days following the execution
of this Agreement, the required cf;rtificates and endorsements. The certificate of
insurance shall state the policy ~Nill not be cancelled without thirty (30) days
written notice to the CITY.
3. All policies, endorsements, certificsates, and/or binders shall be subject to approval
by the City Manager of the City of Cupertino as to form and content. These
requirements are subject to amendment or waiver if so approved in writing by the
City Manager.
ection 12. Nondiscrimination.
CONSULTANT shall not discriminate, in any way, against any person on the basis of
race, sex, color, age, religion, sexual orientati~~n, disability, ethnicity, or national origin in
connection with or related to the performance of this Agreement.
4
Section 13. Termination.
A. City shall have the right to terminate this Agreement without cause, by giving not less
than seven (7) days written notice of termination.
B. If CONSULTANT fails to perform any crf its material obligations under this Agreement,
in addition to all other remedies provided by law, CITY may terminate this Agreement
upon seven (7) days written notice if consultant fails to take steps to correct such failure
within the notice period.
C. CITY's City Manager is empowered to terminate this Agreement on behalf of CITY.
D. In the event of termination, CONSULTANT shall deliver to CITY, copies of all reports,
documents, and other work performed ley CONSULTANT under this Agreement, and
upon receipt thereof, CITY shall pay CONSULTANT for services performed and
reimbursable expenses incurred to the date of termination.
Section 14. Governing Law.
CITY and CONSULTANT agree that the; law governing this Agreement shall be that of
the State of California.
Section 15. Compliance With Laws.
Consistent with its professional standard of care, CONSULTANT shall comply with all
applicable laws, ordinances, codes and regulations of the federal, state, and local governments.
Section 16. Confidential Information.
All data, documents, discussions, or other information developed or received by or for
CONSULTANT in performance of this Agreement are confidential and not to be disclosed to
any person except as authorized by the CITY, or ;~s required by law.
Section 17. Ownership of Materials.
All reports, documents, or other material developed or discovered by CONSULTANT or
any other person engaged directly or indirectl~~ by CONSULTANT to perform the services
required hereunder shall be and remain the I~roperty of CITY to be used solely for this
PROJECT. Hard copies of consultants work product shall constitute the project deliverables.
Electronic documents, if any, shall be provided as a courtesy only without any warranty or
guarantee.
Section 18. Waiver.
CONSULTANT agrees that waiver by CITY of any breach or violation of any term or
condition of this Agreement shall not be deemed to be a waiver of any other term or condition
contained herein or a waiver of any subsequent breach or violation of the same or any other term
5
or condition. The acceptance by CITY of 1:he performance of any work or services by
CONSULTANT shall not be deemed to be a waiver of any term or condition of this Agreement.
Section 19. Consultant's Books and Records.
A. CONSULTANT shall maintain any aJid all ledgers, books of accounts, invoices,
vouchers, canceled checks, and other rf;cords or documents evidencing or relating to
charges for services, or expenditures and disbursements charged to CITY for a minimum
period of three (3) years, or for any long~;r period required by law, from the date of final
payment to CONSULTANT pursuant to this Agreement.
B. CONSULTANT shall maintain all documents and records which demonstrate
performance under this Agreement for a minimum period of three (3) years, or for any
longer period required by law, from t:he date of termination or completion of this
Agreement.
C. Any records or documents required to be maintained pursuant to this Agreement shall be
made available for inspection or audit, at any time during regular business hours, upon
written request by the City Attorney, Cite Manager, or a designated representative of any
of these officers. Copies of such documents shall be provided to CITY for inspection at
City Hall when it is practical to do so. Otherwise, unless an alternative is mutually
agreed upon, the records shall be avail~ible at CONSULTANT's address indicted for
receipt of notice in this Agreement.
D. Where CITY has reason to believe that such records or documents may be lost or
discarded due to dissolution, disbandment, or termination of CONSULTANT's business,
CITY may, by written request by any of the above-named officers, require that custody of
the records be given to CITY and that the records and documents be maintained in City
Hall. Access to such records and docum~:nts shall be granted to any party authorized by
CONSULTANT, CONSULTANT's representatives, or CONSULTANT's successor-in-
interest.
Section 20. Interest of Consultant.
CONSULTANT covenants that it preserrtly has no interest, and shall not acquire any
interest, direct or indirect, financial or otYierwise, which would conflict in any manner or
degree with the performance of the :services hereunder. CONSULTANT further
covenants that, in the performance of this; agreement, no subconsultant or person having
such an interest shall be employed. CONSULTANT certifies that no one who has or will
have any financial interest under this agreement is an officer or employee of CITY. It is
6
expressly agreed that, in the performance of the services hereunder, CONSULTANT
shall at all times be deemed an indef~endent CONSULTANT and not an agent or
employee of CITY.
Section 21. Gifts.
A. CONSULTANT is familiar with CITY's prohibition against the acceptance of any gift by
a CITY officer or designated employee, which prohibition is found in the City of
Cupertino Administrative Procedures.
B. CONSULTANT agrees not to offer any CITY officer or designated employee any gift
prohibited by the Administrative Procedures.
C. The offer or giving of any .gift prohibited by Municipal Code shall constitute a material
breach of this Agreement by CONSULTANT. In addition to any other remedies, CITY
may have in law or equity, CITY may terminate this Agreement for such breach as
provided in Section 13 of this Agreement,.
Section 22. Notices.
All notices and other communications required or permitted to be given under this
Agreement shall be in writing and shall be personally served or mailed, postage prepaid and
return receipt requested, addressed to the respective parties as follows:
To CITY: Ralph A. Qualls, Jr.
Director of Public Works
City of Cupertino
10300 Torrc; Avenue
Cupertino, CA 95014
To CONSULTANT: Michael Bernard
Project Direactor
SMWM
989 Market Street, 3`d Floor
San Francisco, CA 94103
Notice shall be deemed effective on the data personally delivered or, if mailed, three (3) days
after deposit in the mail.
Section 23. Venue.
In the event that suit shall be brought by either party hereunder, the parties agree that
venue shall be exclusively vested in the state courts of the County of Santa Clara, or where
otherwise appropriate, exclusively in the United States District Court for the Northern District of
California, San Jose, California.
7
Section 24. Agreement Binding/Prior Agreements and Amendments.
The terms, covenants, and conditions of this agreement shall apply to, and shall bind, the
heirs, successors, executors, administrators, assigns, and subconsultants of both parties.
This AGREEMENT, including all Exhibits attached hereto, represents the entire
understanding of the parties as to those matters contained herein. No prior oral or written
understanding shall be of any force or effect with. respect to those matters covered hereunder.
THIS AGREEMENT may only be modified by a written amendment duly executed by
the parties to this Agreement.
Section 25. Costs and Attorneys Fees.
The prevailing party in any action brought to enforce the terms of this agreement or
arising out of this agreement may recover its reasonable costs and attorneys' fees expended in
connection with such an action from the other pa::-ty.
Section 26. Electronic Transmission of Information.
From time to time, the CONSULTANT m;~y transmit design or other information to the
CITY, City's Representative, or Contractor via electronic transmission. The CITY, City's
Representative, or CONTRACTOR shall not b~~ entitled to and hereby agrees not to alter or
modify any such information without the express written consent of the CONSULTANT.
Similarly, the CITY, City's Representative, and ~~ontractor shall not use any information for any
purpose not expressly covered by this Agreement. The CONSULTANT shall not be responsible
for any destruction or corruption of such information during or after transmission to CITY,
City's Representative, and Contractor and shall be entitled to appropriate additional
compensation in the event retransmission or recreation is required.
Notwithstanding the foregoing, the Contractor may use electronically transmitted information
to prepare submittals, as-built drawings and record drawings. The Architect shall not be
responsible for any changes made by the CONTRACTOR or for the CONTRACTOR'S work
product.
Section 27. Job Site Safety.
In no event shall CONSULTANT be responsible for job site safety issues. Such issues shall
be the responsibility of the Construction Contractors who shall defend, indemnify, and hold
harmless CONSULTANT and CITY for such issues.
8
Section 28. Dispute Resolution.
Any dispute related to the services hereunder shall be resolved by the parties pursuant to
applicable law.
IN WITNESS WHEREOF, the parties have executed this Contract, in duplicate, the day and
year first hereinabove written.
CI Y O CUP R IN
By:
City Manager
CONSULTANT:
-~, Simon Martin-Vegue Winkelstein Moris,
l ~ . D ~ a California Corporation
By: ~ ~
Diane Filippi, Chief financial Officer
Attest: 1'YL,c~ Date: ~ SAE , 2001
City Cle
p
Date: /~ wn.e ! "oZ- , 2001
F.XHTIRTT A
SCOPE OF SERVICES
CONSULTANT shall perform services related to the pre-design, site planning and schematic
design, design development, construction documents, bidding and award, construction
administration and project close-out for the new 1~upertino Public Library PROJECT located on
the east side of Torre Avenue between Rodrigues Drive and Pacifica Drive in the City of
Cupertino, California, "PROJECT".
SECTION 1 GENERAL:
The new Cupertino Public Library is a PROJECT of the City of Cupertino. The CITY' S
Department of Public Works shall manage the design of this PROJECT and this AGREEMENT.
CONSULTANT shall receive final direction from the CITY'S Director of Public Works or his
authorized designee only. Conflicting direction from other groups, departments or agencies shall
be resolved by the CITY' S Director of Public Works.
The PROJECT is anticipated to consist of an approximately 60,000 square foot building,
designed to function as the new Cupertino Public Library, and to accommodate appropriate
parking for its employees and the visiting public. The PROJECT is anticipated to consist of a
building, including fixtures, finishes, and public a.rt with an estimated construction cost of
approximately $18,000,000.
A. The performance of all services by CONSULTANT shall be to the satisfaction
of the CITY, in accordance with the e~:press terms hereof, including but not limited to
the terms set out in detail in this scope of services and the standard of care provisions
contained herein.
B. All of the services to be performed by the CONSULTANT under this
AGREEMENT from the inception of the AGREEMENT until termination of the
AGREEMENT shall meet the professional standard and quality which prevails
among licensed architects of similar knowledge and skill engaged in related work
throughout California under the same ~~r similar circumstances. As is consistent with
these standards, the documentation prepared by CONSULTANT shall provide for a
completed PROJECT that conforms to all applicable codes, rules, regulations and
A-1
guidelines or applicable official interx~retation thereof, which are in force at the time
such documentation is prepared.
C. CONSULTANT shall coordinate this scope of all services with the CITY and
CITY'S separate consultants and contractors as needed or as directed by CITY.
D. CONSULTANT shall document all PL~OJECT meetings during the design
phases under the scope of work. Copies of such documentation shall be provided to
the CITY, and as directed by the CIT`E', to other appropriate agencies and entities.
All responses to comments shall be coordinated through the CITY.
E. The CITY shall direct the CONSULTANT with respect to programming and
functionality of the new Cupertino Public Library space, including the update of the
recommended Building Program Report, dated July 31, 1998, and the exterior design
and massing of the building. The CITY shall approve design milestones and cost
estimates including conceptual Design and Schematic Design. For the purpose of this
AGREEMENT, direct written authorization or approval from CITY shall mean and
require the signatures of the CITY' S Director of Public Works or his authorized
designee.
F. CONSULTANT shall designate a team of individuals to staff the PROJECT,
including Linda Sobuta, AIA, who sh:~ll be Principal designer for the duration of the
PROJECT. CONSULTANT shall not substitute key team members without the prior
approval of the CITY, which approva:~ shall not be unreasonably withheld.
G. The CONSULTANT'S services shall be performed as expeditiously as is consistent
with professional skill and care and th.e orderly process of the work. The schedule for
the performance of the CONSULTA~fvT' S services included in EXHIBIT B may be
adjusted as the PROJECT proceeds b~~ mutual agreement.
CONSULTANT shall manage the CONSULTANT' S services, manage its
SUBCONSULTANTS and administer the Project. CONSULTANT shall consult
with the CITY, research applicable design criteria, communicate with members of the
Project Team, and issue progress reports as necessary and directed by the CITY.
H. When Project requirements have been sufficiently identified, CONSULTANT
shall prepare, and periodically update., a Project schedule for the CITY'S review. The
Project schedule shall identify milestone dates for decisions required of the CITY,
design services furnished by the CONSULTANT and the CONSULTANT'S
A•~2
SUBCONSULTANTS, dates of reviews and approvals required by all governmental
agencies that have jurisdiction over the Project, deliverables to be furnished by the
CONSULTANT, completion of documentation provided by the CONSULTANT,
commencement of construction and Substantial Completion of the Work.
I. CONSULTANT shall submit design documents to the CITY for purposes of
evaluation and approval by the CITY at the end of the Conceptual Design, Schematic
Design Development and Constructio~l Document phases. CONSULTANT shall
make revisions as required by the CITY for each task in a timely manner.
J. CONSULTANT shall assist the CITY in connection with the CITY' S
responsibility for filing documents required for the approval of governmental
authorities having jurisdiction over the; Project.
K. CONSULTANT shall consider the value of alternative materials, building
systems and equipment, together with other considerations based on program, budget
and aesthetics in developing the desig~l for the Project.
L. Upon request of the CITY, CONSUL'7['ANT shall make a presentation to explain the
design of the Project to representative: of the CITY.
M. CONSULTANT shall identify any site;-related discrepancies from the survey report
and other site reports that might affect the Project.
N. CONSULTANT shall prepare for the team Organizational meeting to introduce team
members, to establish Project communication, and to discuss the participants' roles,
responsibilities, and authority.
O. CONSULTANT shall meet with the I~ITY Community Development Department to
confirm zoning and CEQA review and. approval requirements.
P. CONSULTANT shall be compensatec'. for additional services as requested by the CITY
between phases of the Project in accordance with the rates set forth in Exhibit D.
Q. CONSULTANT has not included the :services of anAudio-Visual or an Interior
(movable furniture design) Subconsultant.
SECTION 2: SCOPE OF WORK
1. TASK #1: CONCEPTUAL DESIGN PHASE
l .l CONSULTANT shall review the site geotechnical report and topographical
survey prepared by CITY'S Consultant.
A-:3
1.2 CONSULTANT to prepare Team Meeting #1 Organizational meeting to
introduce team members, establish PROJECT communication, discuss
participants' roles, responsibilities;, and authority with the CITY.
1.3 CONSULTANT to review and idc;ntify any site related discrepancies from the
survey report and other site reports that might affect the PROJECT.
1.4 CONSULTANT to review local building codes, and the recommended Building
Program Report dated July 31, 19'8.
1.5 CONSULTANT to meet with CITY Community Development department to
confirm zoning and CEQA reviev~~ and approval requirements.
1.6 CONSULTANT to tour existing facility, and other libraries that the CITY
requests to become familiar with the County of Santa Clara Public Library
System.
1.7 CONSULTANT to begin site analysis, generate and test options such as location,
massing, etc., as design alternatives.
1.8 CONSULTANT to review program and confirm budgets and schedule
requirements. The CITY's constr~.~ction contractor shall confirm the construction
schedule.
1.9 CONSULTANT to prepare Team Meeting #2 to Review and confirm site analysis
studies and test options of the design alternatives with the CITY.
1.10 CONSULTANT to prepare three conceptual site plan alternatives.
1.11 CONSULTANT to prepare pre-schematic site plan diagrams, and three-
dimensional study massing model ~, for all alternatives.
1.12 CONSULTANT to test (i.e. locati~~n, massing, etc.) and refine site plan
alternatives.
1.13 CONSULTANT to prepare Team Meeting #3 and present alternatives study
massing models, and site plan diagrams for review, with the CITY to select a
preferred alternative for refinement.
1.14 CONSULTANT to revise and finalize CITY' S selected alternative.
1.15 CONSULTANT to submit for review to Community Development Department
after desired alternative is chosen.
1.16 CONSULTANT to finalize altern~rtive design.
A-4
1.17 CONSULTANT to prepare Team Meeting #4, Library Steering Committee
Meeting #1, and Present final site plan design for review and approval to the
CITY.
2. TASK #2: SCHEMATIC DESIGN
2.1 CONSULTANT to coordinate anti manage sub-consultants throughout Schematic
Design phase.
2.2 CONSULTANT to prepare Team Meeting #5, and Library Steering Committee
Meeting #2, to present the conceptual building alternatives.
2.3 CONSULTANT to refine Schematic Plan based on meeting review comments.
2.4 CONSULTANT to do preliminar}~ code compliance review per CITY Department
of Community Development requirements.
2.5 CONSULTANT to prepare Schematic Design package and statement of
probable construction cost.
2.6 CONSULTANT shall provide all services necessary for the preparation of
Schematic Design documentation for review and approval by the CITY. Said
Schematic documentation shall be based on the CITY approved conceptual design
and shall be sufficient scope and detail to fix and describe the size and character
of the PROJECT.
2.7 Schematic Design documentation services to be provided by CONSULTANT
shall include, but not be limited to, the following:
a. Architectural design/documen~:ation services, including development of all
Schematic Design documents ~iecessary to establish the final scope,
relationships, forms, size, appe-arance and cost of the PROJECT.
b. The Schematic Design Documents shall include: the site plan with on-site and
off-site work information; preliminary building plans depicting the area and
configuration requirements for all interior and exterior spaces and
demonstrating the solution for access and adjacency requirements; sections
including the context; elevatio~ls including the context; and, colored plan
diagrams showing programmed uses and circulation. The Schematic Design
Documents shall include study models, perspective sketches, electronic
modeling or combinations of these media.
A-5
c. The Schematic Design Documents shall describe preliminary
alternatives for materials, finishes, systems and products including an
evaluation of their life cycle cost, durability.
d. The Schematic Design Documents shall describe preliminary selections of
major building systems and construction materials.
e. The Schematic Design Docume;nts shall indicate site improvements
including landscaping, outdoor spaces and location and layout of on-site
parking for employees, city vehicles and visitors. A description of materials
and equipment.
£ The Schematic Design Documents shall include schematic engineering
design recommendation consis~:ing of preliminary written statements of design
criteria for civil, str~~~ mechanical, plumbin~l~trical, fire protection,
acoustical, lighting,-~re'e~~nd data/teleco~ystem~: For each discipline,
these statements shall include, lout not be limited to:
Design criteria required by the Architectural Program, building design
and/or code requirements, :identification of preliminary design loads and
performance criteria.
2. Documents shall identify preliminary space requirements for structural
and building enclosure sys~:ems, preliminary space requirements for all
mechanical systems and ot';~er equipment, and points of connection for
utilities.
3. Coordination of major Mechanical, Electrical, Plumbing and Information
technology Systems and bL~ilding structure shall be resolved.
g. Specification services, including development of preliminary outline
specifications and preparation of necessary design documents consistent
with CITY standard specifications and details.
h. The CONSULTANT shall be ~~llowed to identify bid alternates, as
they deem necessary to enhance the possibility that actual costs shall agree
with the statement of probable construction cost.
i. CONSULTANT shall submit c-ne (1) set of Reproducible, and six (6)
copies of the 50% and 100% p]Zase of Schematic Design Documents for the
CITY.
A-5
j. CONSULTANT shall respond to the comments of CITY.
k. CONSULTANT shall revise Schematic Design Documents as required
CITY.
2.8 CONSULTANT shall attend one ~~alue engineering session lasting up to eight (8)
hours with cost estimator, the CITY'S Construction Management Consultant, and
major disciplines.
2.9 CONSULTANT shall prepare Te<<m Meeting #6 to present 50% Schematic
Design package for review.
2.10 CONSULTANT to finalize Schematic Design package incorporating Value
Engineering Guidelines.
2.11 CONSULTANT shall attend Team Meeting #7 to review and approve 100%
Schematic Design Package.
2.12 CONSULTANT to prepare renderings and appropriate study models sufficient to
communicate design intent to a broad audience.
2.13 CONSULTANT to prepare and present the Schematic Design package to the
Library Steering Committee Meeting #2, to the City Council Meeting #1, and to a
community meeting as directed b}~ the City Council.
2.14 CONSULTANT to prepare and submit Site Development Permit Application to
the Community Development Department for review by planning staff.
3. TASK #3: DESIGN DEVELOPMENT
3.1 CONSULTANT shall coordinate ,end manage its subconsultants throughout
design development phase and co~~rdinate with CITY' S telecommunications staff.
3.2 CONSULTANT shall attend one meeting with the Cupertino Arts Commission
and/or Public Art Artist for coordination of arts program.
3.3 CONSULTANT shall prepare design development documents as specified in
section 3.11 "Deliverables" based on refinement and further development of the
approved schematic design, including preliminary furniture layouts, built-in
fixtures, and equipment selections.
3.4 CONSULTANT shall attend Tearn Meeting #8, and Library Steering Committee
Meeting #3, and present 50% design development package for review and
approval by the CITY.
A -7
3.5 CONSULTANT shall refine design development plans based on comments
received from CITY.
3.6 CONSULTANT shall coordinate meetings with Fire Department to review plans.
3.7 CONSULTANT shall finalize design development package as noted in Section
3.9.
3.8 CONSULTANT shall attend Team Meeting #9, Library Steering Committee
Meeting #4, and with City Council Meeting #2 to present 100% design
development package for review and approval by the CITY.
3.9 Deliverables:
a. Design Development package that illustrates and describes the
refinement of the design of the Project, establishing the scope, relationship,
forms, size and appearance of the Project by means of plans, building and wall
sections, exterior elevations, typical construction details, equipment layouts.
b. Site plans and floor plans for ~~ll major disciplines.
c. Preliminary furniture layout plan.
d. Preliminary finish, materials and equipment schedules.
e. CONSULTANT shall submit ~~ne set of Reproducible and six copies of
Design Development package (excluding models) at the 50% and 100%
completion of Design Development for review by the CITY.
£ Outline specifications: Specification shall identify the major materials and
systems and shall establish their general quality levels.
g. Details and specification shall be consistent with the Construction
Specifications Institute (CSI) format.
h. Engineering documents shall include single line diagrams describing
structural, mechanical, plumbing, and electrical systems.
i. Principal interior and exterior elevations showing preliminary locations of all
electrical and mechanical controls as well as life-safety devices for
coordination with furniture la3~out.
j. Cost estimate: CONSULTAI~~T shall submit estimate of Probable
Construction cost in coordination with the CITY'S Construction Management
consultant for review by CITE'.
A~-8
4. TASK #4: CONSTRUCTION DOCUMI=?NTS:
4.1 CONSULTANT shall coordinate ~md manage subconsultants throughout
construction documents phase.
4.2 CONSULTANT shall refine and further develop approved Design Development
package based from CITY' S comments on 100% Design Development package
review.
4.3 CONSULTANT shall attend one meeting with the Fine Arts Commission and/or
Public Art artist for coordination of arts program in the construction documents.
4.4 CONSULTANT shall attend Team Meeting #10: 30% construction documents
presentation.
4.5 CONSULTANT shall prepare 60°io construction documents package, with
CITY'S comments from the 30%~~ackage incorporated.
4.6 CONSULTANT shall attend Team Meeting #11: Review documents and finalize
materials and finishes with CITY.
4.7 CONSULTANT shall prepare 95°io construction documents package, with
CITY'S comments from the 60% package incorporated, and cost estimate.
4.8 CONSULTANT to coordinate with CITY'S telecommunications staff.
4.9 CONSULTANT shall attend Team Meeting #12: Present 95% construction
documents package to CITY for review and approval.
4.10 CONSULTANT to complete construction documents package for Community
Development Department and Santa Clara County Fire Department plan check
review and to the Department of Public Works for Bidding.
4.11 CONSULTANT shall attend Team Meeting #13: Present 100% construction
documents package, with CITY'S comments from the 95% package incorporated.
4.12 CONSULTANT shall prepare the 100% Construction documents package with
final quality control review from CITY and Santa Clara County Fire Department
back check corrections.
4.13 CONSULTANT shall make a formal presentation of the design along with the
engineer's estimate to the Library Steering Committee Meeting #5 or City
Council Meeting #3.
A-9
4.14 Deliverables:
a. The CONSULTANT shall provide Construction Documents package
based on the approved Design Development Documents, CITY reviews,
and updated budget for the Cost of the Work. The Construction
Documents packages shall set forth in detail the requirements for
construction of the project. The Construction Documents package shall
include Drawings and Spe~~ifications that establish in detail the quality
levels of materials and systems required for the Project.
b. Construction Documents package shall include drawings and
specifications from all disciplines, executed to a level of detail appropriate
for open public bidding, including plans overlaying data cabling with
furniture layout as necessary, elevations reflecting relationships between
ranges/furnishings and items affecting their placement, utilities,
driveways, roadways, at-grade parking, curbs and gutters, landscape,
irrigation and hardscape design.
c. During the development oi~the Construction Document package, the
CONSULTANT shall pref~are the Project Manual that includes the
Conditions of the Contract for Construction, Specifications, and bidding
requirements and sample firms furnished by the CITY.
d. CONSULTANT shall submit one (1) set of Reproducible documents at
30%, 60%, 95% and 100% completion of Construction Documents for
review and approval by the: CITY and for bidding.
e. CONSULTANT shall incl~.~de detailed technical specifications from all
disciplines.
£ CONSULTANT shall provide final estimate of probable construction
costs.
g. CONSULTANT shall provide, if necessary and as directed by the CITY,
bid alternates to ensure project stays within 5% + of construction estimate
amount.
A-l0
5. TASK #5: BIDDING AND AWARD:
5.1 CONSULTANT shall assist CITY" during bid solicitation process.
CONSULTANT shall prepare one reproducible bid package for CITY, and will
make available to the CITY an electronic version of the Construction Documents.
5.2 CONSULTANT shall provide bid phase services, as requested by the CITY,
through award of the Contract for Construction for the following:
a. Responses to bidders' ingL~iries.
b. Preparation of addenda.
c. Attendance at one (1) pre-laid meeting.
d. Evaluation of bids.
5.3 Deliverables:
a. One (1) reproducible ll)0% Construction Documents package with
CITY'S reviews and plar- check, including Fire Department, ready for
Bid, Award, and Construction.
6. TASK #6: CONSTRUCTION ADMINI~~TRATION:
6.1 CONSULTANT shall coordinate with CITY'S construction management
consultant, who will be responsible for the management of the construction
project. The CONSULTANT shall provide administrative services as required by
the contract between the CITY an~3 the Contractor as set forth below and pursuant
to the General Conditions of the Contract to be awarded by CITY for construction
of the project.
6.2 CONSULTANT'S responsibility to provide the Contract Administration Services
under this Agreement commences with the award of the initial Contract for
Construction as advanced by the notice to Proceed to the construction contractor
and terminates at the issuance to the CITY of the final Certificate for Payment.
However, the CONSULTANT shell be entitled to a Change in Services in
accordance with Exhibit C, Note 2 of this Exhibit when Contract Administration
Services extend 60 days after the date of Substantial Completion of the Work. In
all work noted in this section, the ~~ONSULTANT shall coordinate and consult
when necessary, with the CITY'S Construction Management consultant.
6.3 CONSULTANT shall be a representative of and shall advise and consult with the
CITY during the provision of the Contract Administration Services. The
A-:'.1
CONSULTANT shall have authority to act on behalf of the CITY only to the
extent provided in this Agreement ~~r any properly executed amendment to this
Agreement. CONSULTANT services are for the sole benefit of CITY.
6.4 Duties, responsibilities and limitations of authority of the CONSULTANT under
this Section 6 shall not be restricted, modified or extended without written
agreement of the CITY and CONSULTANT.
6.5 CONSULTANT shall review properly prepared, timely requests by the Contractor
for additional information about th~~ Contract Documents. A properly prepared
request for additional information <<bout the Contract Documents shall be in a form
prepared or approved by the CON~;ULTANT and shall include a detailed written
statement that indicates the specific; Drawings or Specifications in need of
clarification and the nature of the clarification requested.
6.6 If deemed appropriate by the CONSULTANT and upon CITY'S approval, the
CONSULTANT shall on the CITY' S behalf, prepare, reproduce and distribute
supplemental specific Drawings or Specifications in response to requests for
information by the Contractor.
6.7 CONSULTANT shall interpret matters concerning performance of the Contractor
under, and requirements of, the Contract Documents on written request of either
the CITY or Contractor. The CONSULTANT' S response to such requests shall be
made to CITY in writing within thc; time limits agreed upon or otherwise with
reasonable promptness. Upon CITY'S approval, CONSULTANT shall deliver the
response to the Contractor.
6.8 Interpretations and decisions of the CONSULTANT shall be consistent with the
intent of and reasonably inferable from the Contract Documents. However, the
CITY shall make the final determi~iation regarding all such matters.
6.9 CONSULTANT shall visit the site at intervals appropriate to the stage of the
Contractor's operations and coordinate visits with the CITY'S Construction
Management consultant, or as otherwise agreed by the CITY, and the
CONSULTANT in Section 6.16, paragraph A, subsection 2 of this Exhibit in
order:
A. To become generally familiar with and to keep the CITY informed about the
progress and quality of the portion of the Work completed.
A-12
B. To notify the CITY of observed defects and deficiencies in the Work, and
C. To determine in general if the ~/isually observable Work is being performed in
a manner indicating that the Work, when fully completed, will be in
accordance with the Contract Documents.
6.11 The CONSULTANT shall report to the CITY known deviations from the Contract
Documents and from the most rece~it construction schedule submitted by the
Contractor.
6.12 The CONSULTANT shall at all times have access to the Work wherever it is in
preparation or progress.
6.13 The CONSULTANT shall advise the CITY if the CONSULTANT identifies work
that does not conform to the Contract Documents.
6.14 SUBMITTALS:
A. The CONSULTANT shall review and approve or take other appropriate action
upon the Contractor's submittals such as Shop Drawings, Product Data Mock Ups
and Samples, for the purpose of~ checking for conformance with information given
and the design concept expressed in the Contract Documents. The
CONSULTANT' S action shall be taken with such reasonable promptness as to
cause no delay to the Work or i~~ the activities of the CITY, Contractor or separate
contractors, while allowing sufficient time in the CONSULTANT'S professional
judgment to permit adequate re~/iew. CONSULTANT'S review and action on
such submittals shall not relievE; or diminish the Contractor's primary
responsibility.
B. The CONSULTANT shall mair.~tain a record of submittals and copies of
submittals supplied by the Contractor in accordance with the requirements of
the Contract Documents.
C. If in the event that professional design services or certifications by a design
professional related to systems, materials or equipment are specifically
required of the Contractor by the Contract Documents, the CONSULTANT
shall specify appropriate performance and design criteria that such services
must satisfy. Shop Drawings acid other submittals related to the Work
designed or certified by the design professional retained by the Contractor shall
bear such professional's written. approval when submitted to the
A- :~ 3
CONSULTANT. The CONSi.:~LTANT shall be entitled to rely upon the
adequacy, accuracy and compl~;teness of the services, certifications or
approvals performed by such design professionals.
6.15 CHANGE ORDERS:
A. The CONSULTANT shall assi;~t the CITY'S construction management
consultant in the preparation of~ Change Orders and Construction Change
Directives for the CITY' S approval and execution in accordance with the
Contract Documents. If necessary, the CONSULTANT shall prepare, submit
to CITY for approval, reproduce and distribute Drawings and Specifications to
describe Work to be added, deleted or modified, as provided in this Section
6.15, Paragraph B.
B. The CONSULTANT shall review properly prepared, timely requests by the
CITY or Contractor for changes in the Work, including adjustments to the
Contract Sum or Contract Time;. A properly prepared request for a change in
the Work shall be accompanied by sufficient supporting data and information
to permit the CONSULTANT to make a reasonable recommendation to CITY
without extensive investigation or preparation of additional drawings or
specifications. If the CONSULTANT determines that requested changes in the
Work are not materially different from the requirements of the Contract
Documents, the CONSULTANT may recommend to the CITY that the
requested change be denied.
C. If the CONSULTANT determi~ies that implementation of the requested
changes would result in a mate~~ial change to the Contract that may cause an
adjustment in the Contract Time or Contract Sum, the CONSULTANT shall
make a recommendation to the CITY, who may authorize further investigation
of such change. Upon such authorization, and based upon information
furnished by the Contractor, if ;any, the CONSULTANT shall estimate any
additional costs attributable to ~r Change in Services of the CONSULTANT.
With the CITY' S approval, the CONSULTANT shall incorporate those
changes into a Change Order o~° other appropriate documentation for the
CITY' S execution or negotiation with the Contractor.
A-14
D. The CONSULTANT shall maintain all records relative to changes in the Work.
Upon completion, CONSULTANT shall provide copies of the updated
electronic documents to the Contractor, who will use their record documents to
incorporate all modifications into the as-built documents per Task #7 of this
Agreement.
6.16 SCHEDULE OF SERVICES:
A. Design and Contract Administration Services beyond the following limits
shall be provided by the CONSULTANT as Additional Services:
1. Up to three (3) reviews of each Shop Drawing, Product Data item, sample
and similar submittal of the: Contractor.
2. Up to 77 visits to the site (<<ssuming one per week) by the CONSULTANT
over the duration of the Project during construction. CONSULTANT will
visit the site to observe portions of the Work to determine whether such
portions of the Work are sL~bstantially complete in accordance with the
requirements of the Contra~~t Documents. CONSULTANT shall visit the
site an additional two (2) times to prepare the punch list, and to determine
substantial completion.
3. Up to one (1) additional site visit for observation for any portion of the
Work to determine final completion, and the provision of punch list items
once Contractor, with appr~~val of the CITY, has determined the Project is
completed per Section 7.1 i.
B. The following Design and Contract Administration Services, requested by
CITY, shall be provided by the CONSULTANT as an Additional Service:
1. Review of a Contractor's submittal out of sequence from the submittal
schedule agreed to by the CONSULTANT;
2. Responses to the Contractor's requests for information where such
information is available to the Contractor from CITY-provided
information;
3. Providing consultation concerning replacement of Work resulting from
fire or other cause during construction;
4. Evaluation of an extensive number of modifications submitted by the
CITY;
A-l. S
5. Evaluation of substitutions proposed by the CITY and making subsequent
revisions;
6. Preparation of design and documentation for alternate bid or proposal
requests as directed by the CITY; or
7. Contract Administration SE;rvices provided 60 days after the date of
Substantial Completion of the Work.
6.17 PROJECT COMPLETION:
A. The CONSULTANT shall conduct observations to determine the date or dates
of Substantial Completion and the date of final completion, shall receive from
the Contractor and forward to the CITY for the CITY' S review and records,
written warranties, operations ,and maintenance manuals, as-built documents,
and related documents required by the Contract Documents and assembled by
the Contractor, and shall issue a Final Certificate for Payment based upon a
final observation indicating thf; Work complies with the requirements of the
Contract Documents.
B. The CONSULTANT'S observation for Final Completion shall be conducted
with the CITY' S Designated Representative to check conformance of the
Work with the requirements oil the Contract Documents package and to verify
the accuracy and completeness; of the list submitted by the Contractor of Work
to be completed or corrected.
C. When the Work is found to be substantially complete, the CONSULTANT
shall inform the CITY about the balance of the Contract Sum remaining to be
paid the Contractor, including any amounts needed to pay for final completion
or correction of the Work.
D. The CONSULTANT shall receive from the Contractor and forward to the
CITY: (1) consent of surety or sureties, if any, to reduction in or partial
release of retainage or the making of final payment; and (2) affidavits,
receipts, releases and waivers ~~f liens or bonds indemnifying the CITY
against liens.
6.18 FACILITY OPERATION SERVICES:
A. The CONSULTANT shall request that the Contractor and their designated
subcontractors shall meet with the CITY or the CITY' S Designated
A-16
Representative promptly after Substantial Completion to review the facility
operation services, such as HV AC, electrical and any other building systems.
The CONSULTANT and their subconsultant shall attend the meeting.
7. TASK #7: RECORD DOCUMENTS AND PROJECT CLOSE-OUT:
7.1 CONSULTANT shall review contractor-supplied operation and maintenance
manuals.
7.2 CONSULTANT shall review contractor warranties.
7.3 CONSULTANT shall review final pay request from Contractor.
7.4 CONSULTANT shall prepare spe~~ifications to require that the Contractor prepare
record documents throughout the Project construction, and prepare as-built
drawings and specifications based on record field construction documents
package.
SECTION 3: BUDGET STATEMENT OF PROBABLE CONSTRUCTION COST:
A. CONSULTANT shall responsible for designing the Project so that the estimated
probable construction cost is less than or equal to the Construction Budget established by
CITY for the Project. The "Construction :Budget" shall be defined as the amount
established by the CITY available for con~~truction of the Project, including contingencies
for changes during the design, bidding anti award, and construction phase, but excluding
compensation to the CONSULTANT or its SUBCONSULTANTS. As the design
process progresses, CONSULTANT shall update and refine the estimated probably
construction cost as required in Section 2-"Basic Services" of this Exhibit.
CONSULTANT shall advise the CITY of any .adjustments to the previous estimated
probable construction cost indicated by changes in Project requirements or general
market conditions. CONSULTANT shall not be responsible for unforeseen market or
bidding conditions.
B. Should the statement of probable construction costs exceed the Construction Budget,
CONSULTANT shall submit, without additional cost to CITY, alternate approaches to
and estimated costs for the design and construction of the Project, including scope and
quality, that will reduce the construction costs to within the Construction Budget.
CONSULTANT shall make changes as af~proved by the CITY. Notwithstanding the
foregoing, to the extent the estimate of probable construction costs exceed the
Construction Budget due to any program, design or budget changes, authorized by CITY
A- l 7
which are beyond CONSULTANT'S control, or any unforeseen market or bidding
conditions.
C. In preparing the statement of probable construction costs, the CONSULTANT, in
consultation with CITY, shall be permitte~3 to include contingencies for design, bidding,
and price escalations; to determine what materials, equipment, component systems and
types of construction are to be included; and to make reasonable adjustments in the scope
of the Project, including alternate bids, to adjust the estimated construction cost to meet
the Construction Budget.
D. If bidding has not commenced within 90 clays after the CONSULTANT submits the
Construction Documents to the CITY, the estimate of Probable Construction Cost shall
be adjusted to reflect changes in the general level of prices in the construction industry.
E. If the estimated Probable Construction Cost is exceeded by the lowest bona fide bid or
negotiated proposal, the CITY shall:
1. Give written approval of an increase in the "Construction Budget" for the cost of
construction.
2. Authorize rebidding of the Project within a reasonable time.
3. Terminate the project; or
4. Cooperate in revising the Project ;cope and quality as required to reduce the cost
of construction and authorize rebi~Iding of the Project.
F. If the CITY chooses to proceed under paragraph E.4 above, and the excess bid is not due
to unforeseen market or bidding conditions, the CONSULTANT, without additional
compensation, shall modify the documents for which the CONSULTANT is responsible
under this Agreement as necessary to comply with the CITY'S construction budget. The
modification of such documents shall be the limit of the CONSULTANT'S responsibility
under this Section 3.
A-18
EXHIBIT B
SCHEDULE OF IE'ERFORMANCE
CONSULTANT shall complete all work under tY~e scope of work by July 31, 2004. The
following sets forth the completion dates for the :asks listed below:
A. Basic Services:
Task #1: Conceptual Design work by September 4, 2001.
Task #2: Schematic Design ~~vork by October 30, 2001.
Task #3: Design Development work by February 4, 2002.
Task #4: Construction Documents work by June 24, 2002.
Task #5: Bidding and award work by August 19, 2002.
Task #6 and #7: Construction Administration and Project close-out work by
April 16, 2004.
B-1
EXHIBIT C
COMPENSATION
CITY agrees to compensate CONSULTANT for professional services performed in accordance
with the terms and conditions of this Agreement. The maximum amount of compensation to be
paid to CONSULTANT under this Agreement, including both payment for professional services
of Two Million Two Hundred Four Thousand and 00/100 Dollars ($2,204,000.00) and
reimbursable expenses allowance of Ninety Three Thousand and 00/100 Dollars ($93,000), shall
not exceed Two Million Two Hundred Ninety-Seven Thousand and 00/100 Dollars
($2,297,000.00). Any hours worked for which p<<yment would result in a total exceeding the
maximum amount of compensation set forth herein shall be at no cost to CITY.
The CONSULTANT agrees to perform all the services, described in Exhibit B Scope of
Services, and reimbursable expenses, for the total sum shown below. The following sets forth
the distribution of CONSULTANT' S budget amount for each described service and in no event
shall CONSULTANT exceed the amount specified for the described service.
A. Basic Services:
Task #1: CONCEPTUAL DESIGN $ 140,270.00
Task #2: SCHEMATIC DESIGN $ 204,477.00
Task #3: DESIGN DEVELOPMENT $ 394,690.00
Task #4: CONSTRUCTION DOCUMENTS $ 783,630.00
Task #5: BIDDING AND AWARD $ 34,940.00
Task #6 & #7: CONSTRUCTION ADMT~TISTRATION $ 645,993.00
AND PROJECT CLOSE-OUT
REIMBURSABLE EXPENSE ALLOWANCE $ 93,000.00
CONSULTANT shall not exceed any of the spec;.fied budget amounts for any phase or category
without prior authorization from the CITY. The CITY Public Works Director may approve in
writing the transfer of budget amounts between a~iy of the phases or categories listed above
provided the total Agreement amount does not exceed Two Million Two Hundred Ninety-Seven
Thousand and 00/100 Dollars ($2,297,000.00). T'he CONSULTANT shall invoice monthly
based on percent completion per task against the ;sum total as shown above. The
CONSULTANT is directly responsible for any reimbursements for SUBCONSULTANT work
on this Project. Reimbursables for SUBCONSUI,TANT Work on this Project shall be billed to
CITY as Basic Services and shall not be subject to the 10% markup for Reimbursable Expenses.
C-1
REIMBURSABLE EXPENSES
Note 1. Only reproducible and presentation documentation of the CONSULTANT Work
are reimbursable expenses under this Agreement. Reimbursable expenses are
billed with back-up documentatio~i, plus 10%. Any other printing expenses are
included in the CONSULTANT'S fee. Reimbursable Expenses for the basic
scope of work shall not exceed Ninety Three Thousand and 00/100 Dollars
($93,000).
Note 2. Additional Services are for scope ~~f work items that are unforeseen under this
Agreement. The CONSULTANT is not allowed to perform additional services
without prior written authorization of the CITY. Services not specified in
Sections 1-2 of Exhibit A shall be separately negotiated as additional services to
be paid on a lump sum or a time acid material basis, based on the rate schedule as
shown on Exhibit D, as authorized. by the Director of Public Works. CITY has set
aside the sum of ONE HUNDREL) THOUSAND AND 00/100 DOLLARS
($100,000.00) for the payment of .Additional Services. CITY' S Director of Public
Works shall not authorize, and CONSULTANT shall not perform any additional
services that result in charges in e~ccess of the above amount.
Payment for Additional Services: CONSULTANT shall submit an invoice to
CITY for the payment in conjunction with the compensation submittal for the
authorized Additional Services rendered. CONSULTANT expenses and
reimbursable expenses for additio~ial services shall be subject to a 10% markup.
C-2
Cupertino Library
20114.00
Exhibit D
COMPENSATION
05/25/01
CONSULTANT DIRECTORY AND RATE SCHEDULE
(All Rates Indicated Shall be i7 Effect Until June 30, 2002)
1. Architect: SMWM
989 Market St., 3`d Floor
San Francisco, CA 94103
415.546.0400
SMWM RATE SCHEDULE
Principal
Associate Principal
Director of Interior Design
Senior Associate/Senior Contract /administrator
Senior Associate/Senior Project Ar~_hitect
Senior Associate/Senior Project Planner
Senior Associate/Senior Project Designer
Senior Associate/Senior Project M~~nager
Project Manager/Project Architect
Project Designer/Project Planner
Director of Graphic Design
Senior Designer/Drafter/Planner
Intermediate Designer/Drafter/Planner
Intermediate Graphic Designer
Designer/Drafter/Planner
Project Assistant
2. Structural Engineer: Forell Elsesser EngineEars
160 Pine Street
San Francisco, CA 941 11
415.837.0700
FORELL ELSESSER ENGINEERS RATE SCHEDULE
$210.00/hr
$175.00
$165.00
$150.00
$150.00
$150.00
$150.00
$150.00
$125.00
$125.00
$125.00
$100.00
$85.00
$85.00
$ 70.00
$ 50.00
Senior Principal $150 - 170.00/hr
Principal $140.00
Senior Engineer $115 -130.00
Engineer $90 - 105.00
Cupertino Library
20114.00
CAD Manager
CAD Drafter
Exhibit D
COMPENSATION
05/25/01
$95.00
$75 - 85.00
3. Mechanical, Electrical Plumbing, Fire Protection Engineer, Telecommunications: Flack +
Kurtz, Inc.
343 Sansome St., Suite 450
San Francisco, CA 94111
415.433.5311
FLACK + KURTZ_RATE SCHEDULE
Senior Vice President $225.00/hr
Vice President $190.00
Senior Associate $160.00
Associate $140.00
Engineer $125.00
Design Engineer $100.00
Designer $90.00
CAD Operator $85.00
Administration $65.00
Director of Lighting Design Services $175.00
CAD Manager $125.00
4. Civil Engineer: Sandis Humber Jones
605 Castro Street
Mountain View, CA 94041-2011
650.969.6900
SANDIS HUMBER JONES RATE SCHEDULE
Principal $180.00/hr.
Senior Engineer $125.00
Project Engineer -Level III $110.00
Project Engineer -Level II $95.00
Project Engineer - Level I $85.00
Design Engineer -Level III $85.00
Design Engineer-Level II $75.00
Design Engineer - Level I $60.00
Computer /Engineering Technician -Level III $85.00
Cupertino Library Exhibit D
20174.00 COMPENSATION
05/25/01
Computer /Engineering Technician -Level II $70.00
Computer /Engineering Technician - Level I $50.00
Clerical $40.00
5. Landscape Architect: Carter Tighe Leeming + Kajiwara (CTLK)
591 Redwood Highway, Suite 2320
Mill Valley, CA 94941
415.381.2375
CTLK RATE SCHEDULE
Principal/Project Manager $125.00/hr.
Project Landscape Architect $95.00
Landscape Architect $85.00
Clerical/Administrative $70.00
6. Code Consultant: Rolf Jensen & Associates
2125 Oak Grove Rd., Suite 300
Walnut Creek, CA 94598-2539
925.938.3550
Rolf Jensen & Associates
Principal $165.00/hr
Project Manager $130.00
Associate Engineer $120.00
Assistant Engineer $115.00
Technician $100.00
7. Lighting Designer: Architectural Lighting Design
370 Brannan Street
San Francisco, CA 94107
415.495.4085
ARCHITECTURAL LIGHTING DESIGN RATE SCHEDULE
Principal $140.00/hr
Designer $110.00
Technical Staff $80.00
Cupertino Library Exhibit D
20714.00 COMPENSATION
05/25/01
8. Specifications Writer: John Raeber, FAIA, F:iCI, CSS
75 Seward Street
San Francisco, CA 94114
415.864.2260
JOHN RAEBER RATE SCHEDULE
Principal $150.00/hr
9. Hardware Consultant: Door + Hardware Consultants
388 Market Street, #500
San Francisco, CA 94111
415.623.2744
DOOR + HARDWARE CONSULTAf~IT RATE SCHEDULE
Principal $125.00/hr
Technical Level I $85.00
Technical Level II $55.00
Technical Level III $35.00
10. Acoustical Consultant: Charles Salter Associates, Inc.
130 Sutter Street
San Francisco, CA 94104
415.397.0442
CHARLES SALTER ASSOCIATES RATE SCHEDULE
President, Sr. Vice-President, Vice President, Director $185.00/hr
Principal Consultant $160.00
Senior Consultant $125.00
Consultant $110.00
Technical Assistant $75.00
Cupertino Library Exhibit D
20114.00 COMPENSATION
05/25/01
11. Cost Estimator: Oppenheim Lewis, Inc.
60 Federal Street, Suite 307
San Francisco, CA 94107
415.575.3744
OPPENHEIM_LEWIS RATE SCHEDULE
Principal $125.00/hr
Senior Estimator $110.00
Estimator $95.00/hr
Project Assistant $80.00
12. Roofing Consultant: Lance Roof Inspection Service
2450 Peralta Blvd, #208
Fremont, CA 94536
LANCE ROOF INSPECTION SERVICI: RATE SCHEDULE
Consultant $85.00/hr
oi~~y~
FOURTH AMENDMENT TO CONSULTANT AGREEMENT
BETWEEN THE CITY OF CUPERTINO AND
SMWM, A CALIFORNIA CORPORATION
FOR ARCHITECTURAL DESIGN SERVICES
FOR THE CUPERTINO LIBRARY, C[VIC CENTER AND CIVIC PLAZA
THIS FOURTH AMENDMENT TO AGREEMI~NT is made and entered into this ~~ ~ day
of ~~-~~ , 2004 by and between the CITY OF CUPERTINO, a municipal corporation (hereinafter
"CITY"), and SMWM, a California Corporation (hereinafter "CONSULTANT").
RECTI ALS
WHEREAS, on June 12, 2001, CITY and CONSULTANT entered into an agreement entitled
"AGREEMENT FOR ARCHITECTURAL CONSULTANT SERVICES BETWEEN THE CITY OF
CUPERTINO AND SIMON MARTIN-VEGUE WINKELSTEIN MORIS, A CALIFORNIA
CORPORATION FOR NEW CUPERTINO LIBRARY"; and
WHEREAS, on March 5, 2002, CITY and CONSULTANT entered into an agreement entitled "FIRST
AMENDMENT TO CONSULTANT AGREEMEN7, BETWEEN THE CITY OF CUPERTINO AND
SIMON MARTIN-VEGUE WINKELSTEIN MORIS, A CALIFORNIA CORPORATION FOR
ARCHITECTURAL PLANNING AND DESIGN SERVICES FOR THE CUPERTINO LIBRARY,
CIVIC CENTER AND CIVIC PLAZA"; and,
WHEREAS, on August 1, 2003, CITY and CO:[VSULTANT entered into an agreement entitled
"SECOND AMENDMENT TO CONSULTANT AGREEMENT BETWEEN THE CITY OF
CUPERTINO AND SIMON MARTIN-VEGUE WINKELSTEIN MORIS, A CALIFORNIA
CORPORATION FOR CONTRACT ADMINISTRt~,TION (CA) SERVICES FOR THE CUPERTINO
LIBRARY, CIVIC CENTER AND CIVIC PLAZA", and,
FOURTH AMENC~MENT -page 1
WHEREAS, on December 19, 2003, CITY and Cc~NSULTANT entered into an agreement entitled
"THIRD AMENDMENT TO CONSULTANT AGREEMENT BETWEEN THE CITY OF CUPERTINO
AND SMWM, A CALIFORNIA CORPORATION FOR CONTRACT ADMINISTRATION (CA)
SERVICES FOR THE CUPERTINO LIBRARY, CIV [C CENTER AND CIVIC PLAZA", and,
WHEREAS, CITY and CONSULTANT desire to amend the AGREEMENT to modify the basic
agreement, scope of services, and increase the total compensation; and
WHEREAS, the CITY OF CUPERTINO desires to obtain architectural consultant services for the
combined Cupertino Library, Civic Center and Civic F'laza, (hereinafter, PROJECT); and
WHEREAS, SMWM has the necessary professional e:~cpertise and skills to perform the architectural
services required,
NOW, THEREFORE, the purpose of this FOURTH AMENDMENT to the AGREEMENT is to retain
SMWM as CONSULTANT TO THE CITY to perform those services specified in REVISED EXHIBIT A
of this FOURTH AMENDMENT.
SECTION 1. SECTION 4, "COMPENSATION" is :mended as follows:
"The compensation to be paid to CONSULTANT, including payment for Basic Professional Services,
Reimbursable Expenses and Additional Services shill not exceed the amount of Three Million Seven
Hundred Twenty-Eight Thousand Nine Hundred Two and 00/100 DOLLARS ($3,728,902). The rate and
schedule of payment is set out in REVISED EXHIBIT C, entitled "COMPENSATION", which is attached
hereto and incorporated herein."
SECTION 2. All of the terms and conditions of the oiYginal AGREEMENT not modified by this Fourth
Amendment shall remain in full force and effect.
FOURTH AMENC)MENT -page 2
CITY NOTARY PUBLIC CERTIFICATION
City of Cupertino
Approved as A Form:
By: ~%~~"l/l/~~K/~ Date:
Char es ~j~1, City Attorney
~; ~
By: ~ Date: ~~•ZL .O~f
Dave Knapp, City Manag
M. .
CanmwNOn I'II~bOs
Nolory hd~IC - Ca/o~No
Oon~n. t~JO~
State of California
Attest: Date:~~~
Kimberly Smith, Ci Clerk
10300 Torre Avenue
Cupertino, Ca. 95014
Telephone 408 777 3223
CONSULTANT
SMWM, a California Corporation
By:
Name: IQ ~ e~.~~w`M
Title: ~: Le Pits ~ N ~-wT
~ ~ ~,~
By:
Name: L•~~~• IA. Sa~~ ~
Title: ~ ~ ce P~ ~ S ~ ~ ~'~`
989 Market Street, 3rd Floor
San Francisco, Ca. 94103
Telephone: 415 546 0400
County of S~~ ~~~N CZS (~
On: _ ^.o-i ~ / I~ /~ before me,
(Notary Public) M . (~ •~RaTV ~
(Consultant) ~ NTH~p ~l. y ~IV tt~l M
and,
(Consultant) ~-.-11J~~1 A . S'O~TA~
personally appeared, known to me (or proved to
me on the basis of satisfactory evidence) to be
the persons whose names are subscribed to the
within instrument and acknowledged to me that
they executed the same in their Permitted
capacities, and that by their signatures on the
instrument, the persons or the entity upon behalf
of which the persons acted, executed the
instrument.
WITNESS my hand and official seal.
Signature of Notary Public
Fourth Amendment Page 3
REVISED EXHIBIT A
SCOPE OF WORK
General
The Scope of Work for Amendment No. 4 consists of the execution of conceptual design, selection and
specification of furniture items and an overall furniture color and materials palette. Specifications for
furniture shall include a plan coded furniture specifications binder and specification coded furniture plan.
Consultant shall provide advice to the City in the bidding of the furniture and provide services during the
interior contract administration installation phase for both the Community Hall and the Library, as defined
in the attached SMWM ASP No. 042.
Revised Exhibit A - 1
REVISED EXHIBIT B
SCHEDULE OF PERFORMANCE
CONSULTANT was authorized by Council to begin this scope of work as described in REVISED
EXHIBIT A, on February 17, 2004, and shall complete all work on or before October 31, 2004.
Revised Exhibit B - 1
REVISED EXHIBIT C
COMPENSATION
This REVISED EXHIBIT C, COMPENSATION, replaces EXHIBIT C, COMPENSATION, in the
AGREEMENT.
BASIC PROFESSIONAL SERVICES
CITY agrees to compensate CONSULTANT for Basic Professional Services performed in accordance with
the terms and conditions of this FOURTH AMEND]VIENT. The additional amount of compensation to be
paid to CONSULTANT for Basic Professional) FF / E Design Services under this FOURTH
AMENDMENT shall not exceed One Hundred Twenty-five Thousand and 00/100 Dollars ($125,000),
unless authorized by an Additional Service Directive (ASD).
The allowance for compensation to be paid to CONSULTANT for Additional Services associated with
this Scope of Work is Twenty-five Thousand, and 00/100 Dollars ($25,000). Any hours worked or
expenses incurred, which would result in exceeding the combined maximum amount of compensation set
forth herein, shall be at no cost to CITY.
This FOURTH AMENDMENT reduces the amount of Compensation authorized in Amendment No. 3 by
$98,098, in the following way:
• Basic Services, Task 1, Library Wireless Hub, for a fee of $35,881, is deleted
• Basic Services, Task 2, Plaza Wireless Hub, for a fee of $36,575, is deleted
• Reimbursable Allowance of $25,642, is deletf;d
The individual categories of Basic Professional Services, Additional Services and Reimbursable Expenses,
including this FOURTH AMENDMENT, shall not exceed the following limits:
• Basic Services: THREE MILLION TWO HUNDDRED TWELVE THOUSAND FIVE HUNDRED
NINTEEN AND 00/100 DOLLARS ($3,212.519)
• Additional Services: THREE HUNDRED FIFTY-EIGHT THOUSAND THREE HUNDRED
EIGHT-THREE AND 00/100 DOLLARS ($;;58,383). Additional Service Directives, 1 through 20
have authorized a total of $288,071 leaving a balance of $70,312.
Revised I.xhibit C-1
REVISED EXHIBIT C
COMPENSATION
• Reimbursable Expenses: ONE HUNDRED FIFTY-EIGHT THOUSAND AND 00/100 DOLLARS
($158,000)
The CITY Public Works Director may approve, in vrriting, the transfer of budget amounts between any of
the phases of Basic Professional Services or bet~,veen the categories of Basic Professional Services,
Reimbursable Expenses and Additional Services, provided that the total FOURHT AMENDMENT amount
does not exceed Three Million, Seven Hundred Tv~~enty-Eight Thousand Nine Hundred Two and 00/100
Dollars ($3, 728,902).
ADDITIONAL SERVICES
CONSULTANT will be compensated for Additio~lal Services, only by prior written authorization, by
Additional Service Directive, by the Director of Public Works, or his authorized representative, on a "Time
and Materials" or "Lump Sum" basis. For work performed as "Time and Materials", CONSULTANT shall
submit invoices with time allocations and back-up information, for CONSULTANTS's design staff and
CONSULTANT's Sub-consultants, to the CITY for approval.
Where the work is to be performed as a "Lump Sum", CITY agrees to compensate CONSULTANT
monthly based upon a percentage of work completed, plus reimbursement for Reimbursable Expenses.
Where the work is to be performed on a "Time; and Materials" basis, CITY agrees to compensate
CONSULTANT monthly based upon the hourly rates in REVISED EXHIBIT D, BILLING RATES.
CONSULTANT shall be responsible for directing the work of sub-consultants and for any compensation
due to sub-consultants. CITY assumes no responsibility whatsoever concerning such compensation.
REIMBURSABLE EXPENSES
CONSULTANT shall be authorized reimbursement for the below listed expenses directly related to the
performance of Basic Professional Services and Additional Services, provided in this THIRD
AMENDMENT.
Revised Exhibit C-2
REVISED EXHIBIT C
COMPENSATION
• Reproduction of Drawings and Specifications
• Private Auto Parking, Tolls, and Trav~;l at 34'h cents per mile
• Commercial Auto Travel
• Commercial Air Travel
• Meals and Lodging
• Presentation materials (excluding models and artist's original renderings, which shall be
considered and compensated as an Additional Service)
• Project related materials, supplies or equipment
CONSULTANT shall be entitled to a 10% markup oil direct, authorized, Reimbursable expenses.
CONSULTANT shall provide clearly legible, dated 1-~ackup documentation annotated with purpose and
service phase of all Reimbursable expenses.
Consultant invoices shall designate % work accompli shed on each task, amount due and balance remaining
Revised E=xhibit C-3
REVISED EXHIBIT D
BILLINCa RATES
(All Rates Indicated Shall be ~n Effect Until June 30, 2004).
1. Architect: SMWM
989 Market St., 3rd Floor
San Francisco, CA 94103
415.546.0400
SMWM RATE SCHEDULE
Senior Principal $260.00/hr
Principal $210.00
Associate Principal $175.00
Senior Contract Administrator $160.00
Senior Project Manager/Senior Project Archit~~cb
Senior Project Designer/Senior Project Planner/
Senior Industrial Designer $150.00
Director of Graphic Design $140.00
Project Manager/Project Architect/
Project Designer/Project Planner $125.00
Senior Designer/Drafter/Planner $110.00
Intermediate Designer/Drafter/Planner $90.00
Designer/Drafter/Planner $75.00
Technical Administrative $65.00
Administrative $55.00
2. Structural Engineer: Forell Elsesser Engineers
160 Pine Street
San Francisco, CA 94111
415.837.0700
FORELL ELSESSER RATE SCI:~DULE
Senior Principal: $170.00-180.00/hr
Principal: $150.00
Associate/Senior Engineer: $125.00-140.00
Engineer: $100.00-120.00
CADD Manager: $100.00
CAD Drafter: $90.00
3. Mechanical, Electrical Plumbing, Fire Protection Engineer, Telecommunications:
Flack + Kurtz, Inc.
343 Sansome St., Suite 450
San Francisco, CA 94111
415.433.5311
Revised Exhibit D-1
REVISED EXHIBIT D
BILLIN(a RATES
(All Rates Indicated Shall be in Effect Until June 30, 2004).
FLACK + KURTZ RATE SCHEDULE
Senior Vice President $225.00/hr
Vice President $190.00
Senior Associate $160.00
Associate $140.00
Engineer $125.00
Design Engineer $100.00
Designer $90.00
CAD Operator $85.00
Administration $65.00
Director of Lighting Design Services $175.00
CAD Manager $125.00
4. Civil Engineer: Sandis Humber Jones
605 Castro Street
Mountain View, CA 94041-2011
650.969.6900
SANDIS HUMBER JONES RATE SCHEDULE
Principal $180.00/hr
Senior Engineer $125.00
Project Engineer-Level III $110.00
Project Engineer-Level II $95.00
Project Engineer-Level I $85.00
Design Engineer-Level III $85.00
Design Engineer-Level II $75.00
Design Engineer-Level I $60.00
Computer/Engineering Technician-Level III $85.00
Computer/Engineering Technician-Level II $70.00
Computer/Engineering Technician-Level I $50.00
Clerical $40.00
5. Landscape Architect: Hargreaves Associaites
2020 17~' St
San Francisco, CA 94103
415.865.1811
HARGREAVES RATE SCHEDULE
Hargreaves $250.00/hr
Jones $200.00
Anderson $115.00
Senior Associate /Associate $60.00-125.00
Staff $45.00-110.00
Revised I.xhibit D-2
REVISED EXHIBIT D
BILLIN(a RATES
(All Rates Indicated Shall be ~n Effect Until June 30, 2004).
6. Code Consultant: Rolf Jensen & Associates
2125 Oak Grove Rd., Suite 300
Walnut Creek, CA 94598-2539
925.938.3550
ROLF JENSEN & ASSOCIATES RATE SCHEDULE
Principal $175.00/hr
Senior Consulting Engineer $165.00
Project Manager $140.00
Associate Engineer $125.00
Assistant Engineer $115.00
Technician $100.00
7. Lighting Designer: Architectural Lighting Design
370 Brannan Street
San Francisco, CA 94107
415.495.4085
ARCHITECTURAL LIGHTING DESIGN RATE SCHEDULE
Principal $150.00/hr
Designer $110.00
Technical Staff $90.00
8. Specifications Writer: John Raeber, FAIA, FSCI, CCS
75 Seward Street
San Francisco, CA 94114
415.864.2260
JOHN RAEBER RATE SCHEDULE
Principal $200.00/hr
9. Hardware Consultant: Door + Hardware Consultants
388 Market Street
San Francisco, CA 94111
415.623.2744
DOOR + HARDWARE CONSULTANTS RATE SCHEDULE
Principal $125.00/hr
Technical Level I $85.00
Technical Level II $55.00
Technical Level III $35.00
10. Acoustical Consultant: Charle;~ Salter Associates, Inc.
130 Sutter Street
Revised Exhibit D-3
REVISED EXHIBIT D
BILLIN(a RATES
(All Rates Indicated Shall be 'n Effect Until June 30, 2004).
San Francisco, CA 94104
415.397.0422
CHARLES SALTER ASSOCIATES RATE SCHEDULE
President, Sr. Vice-President, Vice President, Director $200.00/hr
Principal Consultant $160.00
Senior Consultant $125.00
Consultant $110.00
Technical Assistant $75.00
11. Cost Estimator: Oppenheim Lewis, Inc.
60 Federal Street, Suite 307
San Francisco, CA 94107
415.575.3744
OPPENHEIM LEWIS RATE SC[~DULE
Principals $130.00/hr
Estimators $100.00
Project Assistants $80.00
Staff Support $60.00
12. Roofing Consultant: Lance Ro~~f Inspection Service
2450 Peralta Blvd., #208
Fremont, CA 94536
415.575.3744
LANCE ROOF INSPECTION SERVICE RATE SCHEDULE
Consultant $85.00/hr
Revised Exhibit D-4
989 Market Street, 3rd Floor, San Francisco, CA 94103
415 546 0400 T
415 882 7098 F
ADDITIONAL SERVICE PROPOSAL
To: Terry Greene, Senior Architect
Department of Public Works a
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014 -- ---=~-T--~ --°~`°'~
{ ~
~r-t cP xcrc f : ~~`
From: Doug Hoffelt, AIA, Senior Associate { ~ _ a
SMWM, A California Corporation L~r__~~.~~~~ .€
989 Market Street, 3rd Floor
San Francisco, CA 94103.
Date: 301anuary 2004
Project: Cupertino Civic Center
ASP No: 042
Project No: 20114.41
Re: Interior Furniture and Furnishings
In accordance with Revised Exhibit C, Compensation, under the subheading of Additional Services, of the Third
Amendment to Consultant Agreement between The City of Cupertino (the "Owner") and SMWM, A California
Corporation (the "Architect"), dated 19 December 2003, the Architect is submitting this proposal for
additional services, as requested by the Owner.
We request your authorization of the additional services described below. We will proceed with the work
upon receipt of your signed authorization.
The Architect is considering this work an Additional Service for the following reason:
The Owner has requested this work to be added to the scope of the Project.
SCOPE OF WORK AND SERVICES:
1 CUPERTINO LIBRARY
1.1 Scope of the Work
1.1.1 The Architect's scope of work under this Addition,31 Service Proposal includes approximately 55,000gsf
of a new Cupertino Library building. The specific spaces included are as follows:
.1 First Level:
a. Entry Lobby, Administration, Circulation Services/Staff Areas + Offices, Staff Break Room,
Browsing Room, Book Hold, Children's Collection, Children's Group Study and Children's
Story Time Room.
.2 Second Level:
a. Fiction, Non-Fiction, Periodicals, Young Adult Collection, Quiet Study Room, Group Study
Room, Staff Work Room, Microfilm, and Reference Computer Work Room.
1.2 Scope of Interior Services for Furniture and Furnishings
1.2.1 Review existing furniture program and budget. Execute conceptual design, selection and specification
of furniture items, and an overall furniture color and materials palette (fabrics, materials, wood or
metal finishes, and upholsteries.) Specifications fcr furniture shall included aplan-coded furniture
specifications binder and specification-coded furniture plans. Provide advice to the Owner in the
bidding of the furniture and provide services during the Interior Contract Administration /Installation
Phase.
architecture interiors planning graphic design Pdge 1
'ir~s ,
2 CUPERTINO COMMUNITY HALL
2.1 Scope of the Work
2.1.1 The Architect's scope of work under this Additional Service Proposal includes approximately 56,200gsf
of a new Cupertino Community Hall building. Th~~ specific spaces included are as follows
.1 First Level:
a. Entry Lobby, Council Chamber/Meeting Room and Conference Room.
2.2 Scope of Interior Services for Furniture and Furnishings
2.2.1 Review existing furniture program and budget. Execute conceptual design, selection and specification
of furniture items, and an overall furniture color and materials palette (fabrics, materials, wood or
metal finishes, and upholsteries.) Specifications fix furniture shall included aplan-coded furniture
specifications binder and specification-coded furniture plans. Provide advice to the Owner in the
bidding of the furniture and provide services during the Interior Contract Administration /Installation
Phase.
DESCRIPTION OF ADDITIONAL SERVICES BY PHASE:
1 INTERIOR SCHEMATIC DESIGN
1.1 Meet with the Owner's key personnel up to two (:') times to obtain specific information affecting
furniture layouts.
1.2 Confirm furniture layouts and make minimal suggestions, if required.
1.3 Meet with Owner's representatives to review any revisions to furniture plans for final sign-off.
1.4 Prepare furniture budgets within targeted budget funds.
1.5 Annotate existing program to reflect changes in general furniture requirements.
1.6 Coordinate interior design services with other disciplines.
1.7 Meet with Owner to review Owner's purchasing rf~quirements, furniture standards or existing
contracts.
1.8 Update itemized furniture budget.
1.9 Develop a conceptual approach to new furniture, ncluding colors, materials and fabrics.
1.10 Prepare and present to the Owner the conceptual design approach in loose samples. Review the
schedule.
1.11 Attend one collaborative meeting with the Owner's project manager and architectural team.
2 INTERIOR DESIGN DEVELOPMENT
2.1 Based on approved schematic design, refine and cevelop all design items: Select final colors,
materials, fabrics, furniture, finishes and location.
2.2 Attend up to two (2) interim working meetings with the Owner's project manager and architectural
team.
2.3 Review and update, if necessary, the budget and schedule.
2.4 Prepare presentation boards showing final furniture and fabric selections.
2.5 Conduct one final presentation of furniture and fabric for Owner's approval and one formal
presentation to the City Council.
3 INTERIOR DOCUMENTATION
3.1 Prepare coded plans of standard furniture items and office systems furniture.
3.2 Prepare specifications for:
.1 Systems Furniture
.2 Standard Furniture
3.3 Prepare duplicate record binders.
3.4 Attend up to two (2) meetings. with the Owner.
Page 2
F.
'~ - fz' ::
p;..: ~~E:`~y
4 FURNITURE BIDDING PHASE
4.1 Assist the Owner in furniture bidding. Provide a li~:t of potential vendors.
4.2 Respond to vendors' questions during the bid peri~~d.
4.3 Make a recommendation to the Owner regarding he furniture bids.
5 CONTRACT ADMINISTRATION/INSTALLATION PHASE
5.1 Review delivery/installation schedules.
5.2 Respond to contractors' and dealers' questions.
5.3 Review submittals and evaluate "or equal" products; make a recommendation to the Owner.
5.4 Review change order requests.
5.5 Provide a written punch list of furniture items.
5.6 Review systems furniture installation drawings.
5.7 Be present during key times of furniture installation (assumes only one trip).
ASSUMPTIONS
1. Refer to attachment B for a detailed breakdown of the hours the Architect has assumed for services during
the Furniture Contract Administration/Installation Phase. The Architect shall be entitled to an appropriate
adjustment in compensation in the event work beyond these limits is required due to no fault of the
Architect.
Z. These services and fees are in addition to the initial corceptual study.
EXCLUSIONS:
1. Services for all non-furnished spaces, i.e. Toilet Rooms, Corridors, Storage spaces, Stairs, Electrical +
Janitor's Closets and Elevators.
2. Services for Building Finishes, Millwork, Custom Furniture, Equipment and Library Stacks.
3. Evaluation of whether the Cupertino Library should usE~ custom furniture in the public areas.
4. Analysis or inventory of existing furniture (All new furniture is assumed).
5. Services related to custom millwork, such as the circulation and reference desks or administrative office
millwork.
6. Management of the furniture bid process.
SCHEDULED TIME FOR A/E PERFORMANCE:
Start: As soon as authorized in writing by the Owner.
Completion: In coordination with the overall project schedule.
FEES FOR ADDITIONAL SERVICES*:
Compensation for the above additional services shall be cornputed on an hourly (time and materials) basis,
based on the Rate Schedule provided in the Revised Exhibit D of the Third Amendment to Consultant
Agreement, dated 19 December 2003, with anot-to-exceed total, as follows:
1. Not-to-Exceed Fee = $118,110
2. Reimbursable Expense Allowance = $8,800
3. Total Not-to-Exceed Fee + Reimbursable Expense Allowance . $126,910
* Refer to Attachment A for detail of Fee and Reimbursable Expense A//owance for Architect
Page 3
5 ,3=
~~ s:'.
METHOD OF COMPENSATION:
As per Revised Exhibit C, Compensation, under the subhea~~ing of Additional Services, of the Third
Amendment to Consultant Agreement, dated 19 December 2003.
ORIGINALS:
This Additional Service Proposal shall be executed in two (2) originals, each of which shall be deemed an
original, but all of which together shall constitute one and -the same instrument.
Authorized by:
Owner
CITY OF CUPERTINO
Ralph A. Qualls, Jr., Director of Public Works
L~rchitect
SMWM, CALIFORNIA CORPORATION
Phy lis M in-Vegue, Secretary of the Corporation
Ol~ 3p - O~}-
Date
Date
(~SMWM A CALIFO~C PORATI N
\\ L C
IJ
Lin a Sob ta, Vice President
'~ ~ ~~
Date
cc City of Cupertino (Original 2 of 2)
File: 3.3.04 -ASP 042 (Original 1 of 2)
encl: Attachment A -Fee Chart
Attachment B -Back up
Attachment C -Draft Furniture Budgets -Library and Community Hall
Page 4
Project #: 201 14.41
ASP 1i: 042
Attachment A
CUPERTINO CIVIC CENTER
Additional Service Proposal 042: INTERIOR FURNITURE AND FURNISHINGS
._. per ,~
PHASE TOTAL
`~` ,,~~~~ ..;.y.a~ti ~, ~ '~~ SCHEMATIC DESIGN BID CONTRACT ADMIN/ TOTAL REIMS.
'~ f., ~ ~ DESIGN DEVELOPMENT DOCUMENTATION PHASE INSTALLATION FEE ALLOWANCE
1. NET ARCHITECTURAL FEE
Architecture $0 $0
Interior Design
_ _ _
SMWM
-- - . _ $33,580
_. $30,790 528,640 $6,290 _
$18810
_ . $118,110
_. $8,000
Planning
_
_. _ $0 $0
Graphic Design $0 SO
SUBTOTAL 533,580 530,790 528,640 56,290 518,810 5118,110 58,000
2. A. BASIC SUB-CONSULTANTS
Structural Engineer $0 _ $0
__
Mech/EledPlumb Enyrneer _ $0 $0
IT/Security Engineer _ _ _ $0 $0
Evil Engineer $0
_ - $0
- - --
Landscape Architect
-_ $0
_ _ $0
_.. _
Specification Consultant _ _ $0 $0
SUBTOTAL SO $0 SO 50 SO 50 SO
2. B. SPECIAL SUB-CONSULTANTS
Accessibility Consultant $0
Acoustical Consultant $0 $0
Audiovisual Consultant $0 $0
Code Consultant $0 $0
Cost Consultant _. __ -
_
$0
$0
Curtain Wall Consultant $0 $0
Elevator Consultant $0 $0
Fire/Life Safety Consultant
_ __ -----_
- ____
$0
$0
Hardware Consultant _ $0 SO
Graphics/Signage Consultant $0 $0
Lighting Designer $0 $0
Roofing Consultant $0 _ $0
Theatre & Production Systems _ $0 _ $0
SUBTOTAL SO SO SO 50 50 SO SO
3. MARK-UP ON CONSULTANT FEE & ALL
REIMBURSIBLE EXPENSES
Prime Consultant SMWM $0 $0 50 $0 $0 $0 5800
SUBTOTAL
4. CONTRACT AMOUNT 533,580 530,790 528,640 56,290 518,810 5118,110 58,800
TOTAL FEE + R.E. - 5126,910
cc: Sandy McFadden
File: 3.3,04 (ASP 041)
2 ASP Chart Attachment A.xls
01 /16/04
ATTACHMENT B -BACK UP
INTERIOR DESIGN FEE ESTIMATE
Staff 1:
SMWM STAFF TEAM MEMBER Principal-In Project Staff 2:
Ch,3rge designer Designer
PHASE I: INTERIOR SCHEMATIC DESIGN
Meet with the City's key personnel to obtain specific
1
information affecting layout. (assume 2 meetings.) 8 20
2 Confirm furniture layouts and make minimal suggestions 2 12 20
if indicated.
3 Meet with representatives of City to review any revisions
6
6
' to furniture plans. Obtain final sign-off.
4. Prepare budgets 2 12
5 Annotate existing program to reflect changes in general
furniture requirements. 0 6
6
Meet with architects on bldg systems (esp. electrical) and _
other bld .Coordination. 10
~ Meet with City's rep to understand City's purchasing 4
requirements, furniture standards or contracts that exist. 4
8. Update itemized furniture budget. 2 10
- -
Develop conceptual approach to new furniture,
~
9. including colors, materials and fabrics. 6 24 40
i 0 Prepare and present to the client the conceptual design
approach in loose samples. Review the schedule. ~ 16
11 Meetings to collaborate with the City's PM and
. Architects. (Assume 1 meeting.) ~ 8
PH__A_SE I: INTERIOR SCHEMATIC DESIG_N__H_OURS _ _ _ _~l8 __ 128_ 60 ___
Hourly Rates $260 $125 $85
$12,480
$16,000 __
$5,100
PHASE I: INTERIOR SCHEMATIC DESIGN FEE $33,580
B-1
ATTACHMENT B -BACK UP
INTERIOR DESIGN FEE ESTIMATE
Staff 1:
SMWM STAFF TEAM MEMBER Principal-In project Staff 2:
Charge designer Designer
PHASE II: INTERIORS DESIGN DEVELOPMENT
Based on approved final furniture plans, refine and
develop all design items: Final selection of colors,
1
materials, fabrics, furniture, finishes and location. 20 40 120
Determine availabilit .
Interim working meetings with PM and others. Assume
2 I 8
2 meetin s.
3. Review and update the budget and schedule. "' 10
Prepare presentation boards showing final furniture and
4' fabric selections. ~I 32
Final presentation of furniture and fabric for City's
6. approval and formal presentation to the City Council. ~I 4
PHASE II: INTERIORS DESIGN DEVELOPMENT 34 94 120
Hourly Rates $260 $125 $85
$8,340 $11,750 $10,200
PHASE tl: INTERIORS DESIGN DEVELOPMENT FEE $30,790
PHASE 111: INTERIORS DOCUMENTATION
1 Prepare coded plans of standard furniture items and
office systems furniture (~ 4 40
2. Prepare specifications for:
Systems Furniture
Standard Furniture 0
0
0
12
20 __
40
1 ZO_
3. Prepare duplicate record binders. (l 4 60
4. Meetings with the City (2 meetings). ~1 4
PHASE III: INTERIOR DOCUMENTATION HOURS ~l 44 260
Hourly Rates
$260
$125 _
$85
$1,J40 $5,500 $22,100
PHASE III: INTERIOR DOCUMENTATION FEE $28,640
PHASE IV: FURNITURE BIDDING PHASE _
1. Assist the City in bidding: list of vendors. 0 8
2 _ _
Be available to answer vendors questions during the bid
period.
(~
20 _ _
_
3~ Make a recommendation to the City regarding the
furniture bids.
~f
14
I
PHASE HOURS
PHASE IV: FURNITURE BIDD
N
G ~l 42 0
_
_
_
_
_
Hourly Rates $260 $125 $85
$1,J40 $5,250 $0
PHASE IV: FURNITURE BID PHASE FEE $6,290
B-2
ATTACHMENT B -BACK UP
INTERIOR DESIGN FEE ESTIMATE
SMWM STAFF TEAM MEMBER
Principal-In Staff 1: Staff 2:
Charge Project Designer
designer
PHASE V: CONTRACT ADMINISTRATION/INSTALLATION PHASE
1. Review delivery~nstallation schedules. 6
2 Respond to contractors' and dealers' questions.
Allowance _ 28
3' Review submittals and evaluate "or equal ° products;
make a recommendation to the City. Allowance.
E>
32
4. Review change order requests. Allowance. 20
5. Punchlist of furniture items. 32
6. Review systems furniture installation drawings. 12
7 Be present during key times of furniture installation
( uess at 1 tri ). 8
CON TRACT ADMINISTRATION HOURS E> 138 0
Hourly Rates $260 $125 $85
$1,560 $17,250 $0
PHASE V: CONTRACT ADMINISTRATION FEE $18,810
P€a{~ ~ f P
INTERIOR DESIGN FEES $118,110
PLUS REIMBURSABLE ALLOWANCE (Included 10% Markup) $8,800 -~
TOTAL SMWM INTERIOR DESIGN FEES + REIMBURSABLES 5126,910
B-3
CUPERTINO LIBRARY FURNITURE BUDGET
55,000 SF BUILDING +
ATTACHMENT C
Furniture Category Code Furniture Item Qty. Net Unit Cost Net Extended Cost
Seating
Bench (seats 2) 4 $1,300 $5,200
Task chair 40 $450 $18,000
Reading chair 180 $275 $49,500
Child's Reading chair (tots) 4 $275 $1,100
Child's Reading chair (inid) 8 $275 $15,000
Child's Reading chair (Ig) 4 $450 $1,800
Lounge chair (stnd) 35 $1,500 $52,500
Staff Lounge chair 4 $1,500 $6,000
Lounge chair (child's) 2 $1,500 $3,000
Catalog station chair 70 $450 $31,500
Office side chair 40 $450 $18,000
Group study chair 48 $500 $24,000
Subtotal, Seating $225,600
Tables, Work Surfaces
Reading table for 2 50 $3,000 $150,000
_ ___ Reading table for 4 (la_rge) 9 $5,000 $45,000
Reading table for 4 _
14 _
$3,800 _
$53,200
_ ___
__ __ ____
Child's Reading table (tots) 1 $3,800 _
$3,800
Child's Reading table (-nid) 2 $3,800 $7,600
__ _ __ Child's Reading table (g) _ _
1 ___
$3,800 $3,800
Group study tables 12 $2,200 $26,400
_ _ Work tables,
4 x
4 2 $900 _
$1,800
_
_
_
Work tables, 3 x 6 4 $1,200 $4,800
_ _ __ ___
Occasional tables _
30 __
$600 $18,000
Staff dining tables 4 $950 $3,800
Subtotal, Tables $318,200
Special Library Furniture
On-line catalog stations (seated) 56 $2,500 ~ $140,000
Index tables for 4 2 $7,000 $14,000
Map case 2 $4,500 __
$9,000
Atlas/dictionary stand 2 $2,500 $5,000
_ Microfilm cabinets 24 $1,800 $43,200
_ ___ ____
Microfilm/fiche readers 4 $2,500 ___ __
$10,000
__ _____
A Frame Display Units 43 ___
$2,500 $107,500
_ ___ __ __ Book trucks (County Purchase) 95 $375 $0
Magazine drawer cabinets 4 _
$1,500 ___
$6,000
Newspaper 9 drawer cabinet 4 $1,500 $6,000
Subtotal, Library Furniture $340,700
C-1
CUPERTINO LIBRARY FURNITURE BUDGET
55,000 SF BUILDING +
ATTACHMENT C
Furniture Category Code Furniture Item Qty. Net Unit Cost Net Extended Cost
Office Furniture
(purchased by County) Workstations 26 $4,500 $0
Desks 4 $1,900 $0
PC stations 4 $1,200 $0
LCD station 1 $5,000 $0
File cabinets 12 $600 $0
Conference Table for 1 Z 1 $3,500 $0
Bookcases (shelving urns) 4 $500 $0
Storage cabinets 47 $500 $0
Bulletin boards 4 $200 $0
Subtotal, Library Furniture $0
FURNITURE TOTAL $884,500
10% CONTINGENCY $88,450
SUB TOTAL $972,950
_ 35% NECESSARY SOFT COSTS $340,533
(Freight, Tax, Installation, Delivery, Order Placement, Vendor Profit, etc.)
GRAND TOTAL $1,313,483
Note: This budget is for furiture only, it excludes equipment, i.e.; computers, copiers, office equipment,
wastebaskets, clocks, etc.,
C-2
tUPERTINO COMMUNITY HALL Shee11 ATTACHMENT C
DRAFT FURNITURE BUDGET
Furniture Category Code Furniture Item Qty. Net Unit Cost Net Extended Cost
Seating
Dais Chairs 11 $1,300 $14,300
Stacking/Ganging Chairs (uph.) 190 $375 $71,250
Conference Chairs 6 $900 $5,400
Subtotal, Seating $90,950
Tables, Work Surfaces
Round Folding Banquet Tables 24 $550 $13,200
Conference Table 1 $4,500 $4,500
Subtotal, Tables $17,700
FURNITURE TOTAL $108,650
10% CONTINGENCY $10,865
SUB TOTAL $119,515
35% NECESSARY SOFT COSTS $41,830
(Freight, Tax, Installation, Delivery, Order Placement, Vendor Frofit, etc.)
GRAND TOTAL $161,345
Note: This budget is for furniture only, it excludes equipment, i.e.; computers, copiers, office equipment,
wastebaskets, clocks, etc.,
C-3
b\'~`~~
SECOND AMENDMENT TO CONSULTANT AGREEMENT
BETWEEN THE CITY OF CUPERTINO AND
SIMON MARTIN-VEGUE WINKELSTEIN MORIS, A CALIFORNIA CORPORATION
FOR CONTRACT ADMINISTRATION SERVICES
FOR THE CUPERTINO LIBRARY, CIVIC CENTER AND CIVIC PLAZA
THIS SECOND AMENDMENT TO AGREEME~dT is made and entered into this ~~ day
of ~~ 2003 by and between the CITY OF CUPERTINO, a municipal corporation
(herein fter "CITY"), and SIMON MARTIN-VEGUE WINKELSTEIN MORIS, a California
Corporation (hereinafter "CONSULTANT")
RECITf~LS
WHEREAS, on June 12, 2001, CITY and CON~~ULTANT entered into an agreement entitled
"AGREEMENT FOR ARCHITECTURAL CONSULTANT SERVICES BETWEEN THE CITY OF
CUPERTINO AND SIMON MARTIN-VEGUE WINKELSTEIN MORIS, A CALIFORNIA
CORPORATION FOR NEW CUPERTINO LIBRAFZY"; and
WHEREAS, on March 5, 2002, CITY and CONS>ULTANT entered into an agreement entitled
"FIRST AMENDMENT TO CONSULTANT P,GREEMENT BETWEEN THE CITY OF
CUPERTINO AND SIMON MARTIN-VEGUE WINKELSTEIN MORIS, A CALIFORNIA
CORPORATION FOR ARCHITECTURAL PLANNING AND DESIGN SERVICES FOR THE
CUPERTINO LIBRARY, CIVIC CENTER AND CI~~IC PLAZA"; and,
WHEREAS, CITY and CONSULTANT desire to emend the AGREEMENT to modify the basic
agreement, scope of services, and increase the~total compensation; and
WHEREAS, the CITY OF CUPERTINO desires to obtain architectural consultant services for
the combined Cupertino Library, Civic Center and Civic Plaza, (hereinafter, PROJECT); and
SECOND AMENDP/IENT -page 1
WHEREAS, Simon Martin-Vegue Winkelstein Moris has the necessary professional expertise
and skills to perform the architectural services required,
NOW, THEREFORE, the purpose of this SECOND AMENDMENT to the AGREEMENT is to
retain Simon Martin-Vegue Winkelstein Moris as CONSULTANT TO THE CITY to perform
those services specified in REVISED EXHIBIT A of this SECOND AMENDMENT.
SECTION 1. SECTION 2. "Term of Agreement" i:; amended as follows:
"The term of this AGREEMENT shall be from June 11, 2001, inclusive, and continue through
October 31, 2004, inclusive subject to the provisions of Revised Exhibit A, of this
AGREEMENT. In the event that the services called for under this AGREEMENT are not
completed within the time specified above, the City Manager may extend the time for
completion. This section does not preclude the recovery of damages for delay by either party.
SECTION 2. SECTION 4, "COMPENSATION" is, amended as follows:
"The compensation to be paid to CONSULTANT, including payment for Basic Professional
Services, Reimbursable Expenses and Addition,~l Services shall not exceed the amount of
Three Million Two Hundred Sixty-two Thousand and 00/100 DOLLARS ($3,262,000). The rate
and schedule of payment is set out in REVISED EXHIBIT C, entitled "COMPENSATION", which
is attached hereto and incorporated herein."
SECTION 3. SECTION 8, "PROJECT COORDIN~~TION"
(a) CITY. The City Manager shall be representative of CITY for all purposes under this
SECOND AMENDMENT. Ralph A. Qualls, Jr., Director of Public Works, is hereby
designated as the CITY's PROJECT DIRECTOR. Terry W. Greene, Senior
Architect of Public Works, is hereby designated as the CITY's PROJECT MANAGER
SECOND AMEND~~ENT -page 2
for the Department of Public Works, and shall supervise the progress and execution
of this SECOND AMENDMENT.
(b) CONSULTANT. CONSULTANT shall assign a single PROJECT DIRECTOR to
have overall responsibility for the progress and execution of this SECOND
AMENDMENT for CONSULTANT. Doug Hoffelt is hereby designated as the
PROJECT DIRECTOR for CONSUL-i~ANT. Should circumstances or conditions
subsequent to the execution of this SECOND AMENDMENT require a substitute
PROJECT DIRECTOR for any reason, the PROJECTOR DIRECTOR designee shall..
be subject to the prior written acceptance and approval of the CITY, which shall not
be unreasonably withheld.
SECTION 4. SECTION 22, "NOTICES"
All notices and other communications required or ~~ermitted to be given under this SECOND
AMENDMENT to the AGREEMENT shall be in wrii:ing and shall be personally served or mailed,
postage prepaid and return receipt requested, addressed to the respective parties as follows:
To CITY: Terry W. Greene
Project Manager
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
To CONSULTANT: Doug Hoffelt
Project Director
Simon Martin-Vegue Winkelstein Moris
989 Market St., y,~d Floor
San Francisco, C:A 94103
Notice shall be deemed effective on the date personally delivered or, if mailed, three (3) days
after deposit in the mail.
SECTION 5. All of the terms and conditions of the original AGREEMENT not modified by this
Second Amendment shall remain in full force and effect.
SECOND AMENDMENT -page 3
WITNESS THE EXECUTION HEREOF on the da~,r and year first herein above written.
APPROVED AS TO FORM: %%'/J,
By: ~ ~ '' j'
Char es Killian, City Attorney
"CITY"
CI1"Y PER I unicipal corporati
BY~ Datep3
Dave Knapp, y anager
Attest: _ Date ~ ~ '03
Kim ly Sty Clerk
10300 Torre Avenue
Cupertino, CA 95014
Telephone: (408) 777-3223
$IMOnJ ru~2fo-J-VEbvE W ~E~brE~N MO~R~t,
w ~ is r.~r Cyr a{~:~
~~y . ~~,
?:~1~ : J~ et R~s,el t,,,~}
State of California
Coun~ of Santa Clara
On _/ / / U3 before me,
~c~y~~S. to ~..~-
Notary Public, ersonally appear~~e'_daa
~!~ ~uNv1 ~ ~ r' ~~ au. a l~
j.~ct r-~ ~ Cc'lo 6~tu~-r s
"CONSULTANT"
SIh10N~VIARTIN-VEGt.~EWINKELSTEIN MORIS, a
Californ~j Corporation \
Narne: (,~,M~y~ ~er.~S
TitIE:: V~ct P/~~~a,~,~,,t}
98~ Market Street, 3rd Floor
Sari Francisco, California 94103
Telephone: (415) 546 0400
known to me(or proved to me on the basis of satisfactory evic~ence) to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their
Permitted capacity(ies), and that by his/her/their signature(s) on the instrument the person(s) or the entity upon
behalf of which the person(s) acted, executed the instrument,
WIT my nd al.
RICNARO L. SILVER
Commieean ar 1302269
NouryPubik-Caliromie ~ Signature of Notary Public
San Meteo County
MY Comm. Expires Apr TI, 2005 -
SECOND AMENDMENT -page 4
REVISED EXHIBIT A
SCOPE OF SERVICES
approved by the CONSULTANT and shall include a detailed written statement that
indicates the specific Drawings or Specifications in need of clarification and the nature
of the clarification requested.
6 If deemed appropriate by the CONSULTANT and upon CITY'S approval, the
CONSULTANT shall on the CITY'S behalf, prepare, reproduce and distribute
supplemental specific Drawings or SpE~cifications in response to requests for
information by the Contractor.
7 CONSULTANT shall interpret matters concerning performance of the Contractor
under, and requirements of, the Contr~~ct Documents on written request of either the
CITY or Contractor. The CONSULTAPJT'S response to such requests shall be made to
CITY in writing within the time limits agreed upon or otherwise with reasonable
promptness. Upon CITY'S approval, CONSULTANT shall deliver the response to the
Contractor.
8 Interpretations and decisions of the CONSULTANT shall be consistent with the intent
of and reasonably inferable from the Contract Documents. However, the CITY shall
make the final determination regarding all such matters.
9 CONSULTANT shall visit the site at intervals appropriate to the stage of the
Contractor's operations and coordinatE~ visits with the CITY'S Construction
Management consultant, or as otherwise agreed by the CITY, and the CONSULTANT
in order:
A. To become generally familiar with and to keep the CITY informed about the
progress and quality of the portion of the Work completed.
B. To notify the CITY of observed ~~efects and deficiencies in the Work, and
C. To determine in general if the visually observable Work is being performed in a
manner indicating that the Work:, when fully completed, will be in accordance
with the Contract Documents.
Revised Exhibit A - 2
REVISED EXHIBIT A
SCOPE OF SERVICES
10 The CONSULTANT shall report to the CITY known deviations from the Contract
Documents and from the most recent ~:onstruction schedule submitted by the
Contractor.
11 The CONSULTANT shall at all times have access to the Work wherever it is in
preparation or progress.
12 The CONSULTANT shall advise the CITY if the CONSULTANT identifies work that
does not conform to the Contract Documents.
13 SUBMITTALS:
A. The CONSULTANT shall review and approve or take other appropriate action upon
the Contractor's submittals such as Shop Drawings, Product Data Mock Ups and
Samples, for the purpose of checking for conformance with information given and
the design concept expressed in the Contract Documents. The CONSULTANT'S
action shall be taken with such rE~asonable promptness as to cause no delay to the
Work or in the activities of the CITY, Contractor or separate contractors, while
allowing sufficient time in the CONSULTANT'S professional judgment to permit
adequate review. CONSULTAN"1-'S review and action on such submittals shall not
relieve or diminish the Contractor's primary responsibility.
B. The CONSULTANT shall maintaiin a record of submittals and copies of
submittals supplied by~the Contr~~ctor in accordance with the requirements of the
Contract Documents.
C. If in the event that professional design services or certifications by a design
professional related to systems, materials or equipment are specifically required
of the Contractor by the Contract Documents, the CONSULTANT shall specify
appropriate performance and de:~ign criteria that such services must satisfy.
Shop Drawings and other submittals related to the Work designed or certified by
the design professional retained by the Contractor shall bear such professional's
written approval when submitted to the CONSULTANT. The CONSULTANT
shall be entitled to rely upon the ;adequacy, accuracy and completeness of the
services, certifications or approv~~ls performed by such design professionals.
Revised Exhibit A - 3
REVISED EXHIBIT A
SCOPE OF~ SERVICES
14 CHANGE ORDERS:
A. The CONSULTANT shall assist the CITY'S construction management consultant
in the preparation of Change Or~~ers and Construction Change Directives for the
CITY'S approval and execution in accordance with the Contract Documents. If
necessary, the CONSULTANT shall prepare, submit to CITY for approval,
reproduce and distribute Drawirn~s and Specifications to describe Work to be
added, deleted or modified.
B. The CONSULTANT shall review properly prepared, timely requests by the CITY
or Contractor for changes in the Work, including adjustments to the Contract
Sum or Contract Time. A properly prepared request for a change in the Work
shall be accompanied by sufficient supporting data and information to permit the
CONSULTANT to make a reasonable recommendation to CITY without
extensive investigation or preparation of additional drawings or specifications. If
the CONSULTANT determines that requested. changes in the Work are not
materially different from the requirements of the Contract Documents, the
CONSULTANT may recommend to the CITY that the requested change be
denied.
C. If the CONSULTANT determine~~ that implementation of the requested changes
would result in a material changes to the Contract that may cause an adjustment
in the Contract Time or Contract Sum, the CONSULTANT shall make a
recommendation to the CITY, who may authorize further investigation of such
change. Upon such authorization, and based upon information furnished by the
Contractor, if any, the CONSULTANT shall estimate any additional costs
attributable to a Change in Services of the CONSULTANT. With the CITY'S
approval, the CONSULTANT shill incorporate those changes into a Change .
Order or other appropriate documentation for the CITY'S execution or negotiation
with the Contractor.
D. The CONSULTANT shall maintain all records relative to changes in the Work.
Upon completion, CONSULTAN~~ shall provide copies of the updated electronic
Revised Exhibit A - 4
REVISED EXHIBIT A
SCOPE OF' SERVICES
documents to the Contractor, wrio will use their record documents to incorporate
all modifications into the as-built documents.
15 SCHEDULE OF SERVICES:
A. Design and Contract Administr~ition Services beyond the following limits shall be
provided by the CONSULTANT as Additional Services:
1. Up to three (3) reviews of e~ich Shop Drawing, Product Data item, sample
and similar submittal of the t~ontractor.
2. Up to 65 visits to the site (assuming one per week) by the CONSULTANT
over the duration of the Project during construction. CONSULTANT will visit
the site to observe portions of the Work to determine whether such portions
of the Work are substantially complete in accordance with the requirements
of the Contract Documents. CONSULTANT shall visit the site an additional
two (2) times to prepare the punch list, and to determine substantial
completion.
3. Up to one (1) additional site visit for observation for any portion of the Work
to determine final completion, and the provision of punch list items once
Contractor, with approval of the CITY, has determined the Project is
completed.
B. The following Design and Contract Administration Services, requested by CITY,
shall be provided by the CONSULTANT as an Additional Service:
1. Review of a Contractor's submittal out of sequence from the submittal
schedule agreed to by the CONSULTANT;
2. Responses to the Contractor's requests for information where such
information is available to th~~ Contractor from CITY-provided information;
3. Providing consultation concerning replacement of Work resulting from fire or
other cause during construction;
4. Evaluation of an extensive number of modifications submitted by the CITY;
5. Evaluation of substitutions proposed by the CITY and making subsequent
revisions;
Revised Exhibit A - 5
REVISED EXHIBIT A
SCOPE OF SERVICES
6. Preparation of design and d~~cumentation for alternate bid or proposal
requests as directed by the CITY; or
7. Contract Administration Services provided beyond 60 days after the date of
Substantial Completion of the Work.
16 PROJECT COMPLETION:
A. The CONSULTANT, in cooperation with the Construction Manager, shall
conduct observations to determine the date or dates of Substantial Completion
and the date of final completion. shall receive from the Contractor and forward
to the CITY for the CITY'S review and records, written warranties, operations
and maintenance manuals, as-~~uilt documents, and related documents required
by the Contract Documents and assembled by the Contractor, and shall
recommend a Final Certificate for Payment based upon a final observation
indicating the Work complies wilh the requirements of the Contract Documents.
B. The CONSULTANT'S observation for Final Completion shall be conducted with
the CITY'S Construction Manager and the CITY'S Designated Representative to
check conformance of the Work with the requirements of the Contract
Documents package and to veriijr the accuracy and completeness of the list
submitted by the Contractor of V'Jork to be completed or corrected.
C. When the Work is found to be substantially complete, the CONSULTANT in
cooperation with the Construction Manager, shall advise the CITY of the
balance of the Contract Sum remaining to be paid the Contractor, including any
amounts needed to pay for final completion or correction of the Work.
D. The CONSULTANT shall, jointly the with Construction Manager, receive from
the Contractor and forward to thE~ CITY: (1) consent of surety or sureties, if any,
to reduction in or partial release of retainage or the making of final payment; and
(2) affidavits, receipts, releases <~nd waivers of liens or bonds indemnifying the
CITY against liens.
Revised Exhibit A - 6
REVISED EXHIBIT A
SCOPE OF' SERVICES
17 FACILITY OPERATION SERVICES:
A. The CONSULTANT and Construction Manager, shall request that the
Contractor and their designated subcontractors meet with the CITY or the
CITY'S Designated Representative promptly after Substantial Completion to
review the facility operation seniices, such as HVAC, electrical and any other
building systems. The CONSULTANT and their appropriate sub consultants
shall attend the meeting.
RECORD DOCUMENTS AND PROJECT CLOSE-OUT:
1 CONSULTANT shall review contra~;tor-supplied operation and maintenance
manuals and advise Construction fl~anager of compliance with the Contract
Documents.
2 CONSULTANT shall review contractor warranties and advise Construction Manager
of compliance with Construction Documents.
3 CONSULTANT shall review final p~iy request from Contractor and recommend
payment to Construction Manager.
4 CONSULTANT shall prepare specifications to require that the Contractor prepare
record documents throughout the Project construction, and prepare as-built
drawings and specifications based ~~n record field construction documents package.
Revised E>;hibit A - 7
REVISED EXHIBIT B
SCHEDULE OF PERFORMANCE
CONSULTANT shall be authorized to begin services, as described ire REVISED EXHIBIT A,
Scope of Work, on May 23, 2003 and shall com~-lete all work under REVISED EXHIBIT A, Scope
of Work, on or before October 31, 2004.
Revised E~:hibit B - 1
REVISED EXHIBIT C
COMPE~JSATION
This REVISED EXHIBIT C, COMPENSATION, rc~places EXHIBIT C, COMPENSATION, in the
AGREEMENT.
BASIC PROFESSIONAL SERVICES
CITY agrees to compensate CONSULTANT for Basic Professional Services performed in
accordance with the terms and conditions of this SECOND AMENDMENT. The scheduled
amount of compensation to be paid to CONSULTANT for Basic Professional Services under this
SECOND AMENDMENT is Two Million, Eighi: Hundred Thirty-Five Thousand, Six Hundred
Seventeen and 00/100 dollars ($2,835,617). ~rhe allowance for compensation to be paid to
CONSULTANT for Reimbursable Expenses is One Hundred Thirty-eight Thousand and 00/100
Dollars ($138,000). The allowance for compensation to be paid to CONSULTANT for Additional
Services is Two Hundred Fifty-three Thousand, and 00/100 Dollars ($253,000). Any hours
worked or expenses incurred, which would result in exceeding the combined maximum amount
of compensation set forth herein, shall be at no cost to CITY.
Service Phase Total
Pro ram Develo ment $142,026
Conce t Develo ment $310,429
Sub Total $452,455
Schematic Desi n $240,517
Desi n Develo ment - $492,830
Construction Documents $960,065
Biddin & Award ~ $39,750
Construction Contract Administration $650,000
Sub Total $2,383,162
Services Total $2,835,617
Revised Exhibit C-1
REVISED EXHIBIT C
COMPENSATION
Reimbursable Ex ense Allowance $138,000
Additional Services Allowance $253,000
Pro"ect Total $3,226,617
The CITY Public Works Director may approve, in writing, the transfer of budget amounts between
any of the phases of Basic Professional Services or between the categories of Basic
Professional Services, Reimbursable Expenses and Additional Services, provided that the total
SECOND AMENDMENT amount does not exceed Three Million, Two Hundred Twenty-six
Thousand, Six Hundred Seventeen and 00/100 Collars ($3, 226,617).
ADDITIONAL SERVICES
CONSULTANT will be compensated for Additional Services, only by prior written authorization,
by Additional Service Directive, by the Director o~f Public Works, or his authorized representative,
on a "Time and Materials" or "Lump Sum" basis. For work performed as "Time and Materials",
CONSULTANT shall submit invoices with time allocations and back-up information, for
CONSULTANTS's design staff and CONSULTAI~IT's Sub-consultants, to the CITY for approval.
Where the work is to be performed as a "Lump Sum", CITY agrees to compensate
CONSULTANT monthly based upon a percentage of work completed, plus reimbursement for
Reimbursable Expenses.
Where the work is to be performed on a "Time and Materials" basis, CITY agrees to compensate
CONSULTANT monthly based upon the hourly rates in REVISED EXHIBIT D, BILLING RATES.
Revised E:thibit C-2
REVISED EXHIBIT C
COMPEIVSATION
CONSULTANT shall be responsible for directing the work of sub-consultants and for any
compensation due to sub-consultants. CITY a"sumes no responsibility whatsoever concerning
such compensation.
REIMBURSABLE EXPENSES
CONSULTANT shall be authorized reimbursement for the below listed expenses directly related
to the performance of Basic Professional Services and Additional Services, provided in this
SECOND AMENDMENT.
• Reproduction of Drawings and Specifications
• Private Auto Parking, Tolls, and Tr~ivel at 34 '/2 cents per mile
• Commercial Auto Travel
• Commercial Air Travel
• Meals and Lodging
• Presentation materials (excluding models and artist's original renderings, which
shall be considered and compensated as an Additional Service)
• Project related materials, supplies or equipment
CONSULTANT shall be entitled to a 10% marku~~ of direct, authorized, Reimbursable expenses.
CONSULTANT shall provide clearly legible, dated backup documentation annotated with
purpose and service phase of all Reimbursable expenses.
Revised E~:hibit C-3
REVISED EXHIBIT D
BILLINC3 RATES
(All Rates Indicated Shall be in Effect Until December 31, 2003).
1. Architect: SMWM
989 Market St., 3~d Floor
San Francisco, CA 94103
415.546.0400
SMWM RATE SCHEDULE
Senior Principal $260.00/hr
Principal $210.00
Associate Principal $175.00
Senior Contract Administrator $160.00
Senior Project Manager/Senior Project Architect/
Senior Project Designer/Senior Project Planner/
Senior Industrial Designer $150.00
Director of Graphic Design $140.00
Project Manager/Project Architect/
Project Designer/Project Planner $125.00
Senior Designer/Drafter/Planner $110.00
Intermediate Designer/Drafter/Planner $90.00
Designer/Drafter/Planner $75.00
Technical Administrative $65.00
Administrative $55.00
2. Structural Engineer: Forell Elsesser Engineers
160 Pine Street
San Francisco, CA 94111
415.837.0700
FORELL ELSESSER RATE SCHEDULE
Senior Principal: $170.00-180.00/hr
Principal: $150.00
Associate/Senior Engineer: $125.00-140.00
Engineer: $100.00-120.00
CADD Manager: $100.00
CAD Drafter: - $90.00
3. Mechanical, Electrical Plumbing, Fire Protection Engineer, Telecommunications:
Flack + Kurtz, Inc.
343 Sansome St., Suite 450
San Francisco, CA 94111
415.433.5311
Revised Exhibit D-1
REVISED EXHIBIT. D
BILLING RATES
(All Rates Indicated Shall be in Effect Until December 31, 2003).
FLACK + KURTZ RATE SCHEDULE
Senior Vice President
Vice President
Senior Associate
Associate
Engineer
Design Engineer
Designer
CAD Operator
Administration
Director of Lighting Design Services
CAD Manager
4. Civil Engineer: Sandis Humber Jones
605 Castro Street
Mountain View, CA 94041-2011
650.969.6900
$225.00/hr
$190.00
$160.00
$140.00
$125.00
$100.00
$90.00
$8b.00
$65.00
$175.00
$125.00
SANDIS HUMBER JONES RA~i'E SCHEDULE
Principal
Senior Engineer
Project Engineer-Level III
Project Engineer-Level II
Project Engineer-Level I
Design Engineer-Level III
Design Engineer-Level II
Design Engineer-Level I
Computer/Engineering Technician-Level III
Computer/Engineering Technician-Level II
Computer/Engineering Technician-Level I
Clerical
5. Landscape Architect: Hargreaves Associates
2020 17~h_ St
San Francisco, CA 94103
415.865.1811
HARGREAVES RATE SCHEDULE
Hargreaves
Jones
Anderson
Senior Associate /Associate
Staff
6. Code Consultant: Rolf Jensen & Associates
2125 Oak Grove Rd., Suite 300
$180.00/hr
$125.00
$110.00
$95.00
$85.00
$85.00
$75.00
$60.00
$85.00
$70.00
$50.00
$40.00
$250.00/hr
$200.00
$115.00
$60.00-125.00
$45.00-110.00
Revised Exhibit D-2
REVISED EXHIBIT D
BILLINC~ RATES
(All Rates Indicated Shall be in Effect Until December 31, 2003).
Walnut Creek, CA 94598-2539
925.938.3550
ROLF_JENSEN & ASSOCIATES RATE SCHEDULE
Principal $175.00/hr
Senior Consulting Engineer $165.00
Project Manager $140.00
Associate Engineer $125.00
Assistant Engineer $115.00
Technician $100.00
7. Lighting Designer: Architectural Lighting Design
370 Brannan Street
San Francisco, CA 94107
415.495.4085
ARCHITECTURAL LIGHTING DESIGN RATE SCHEDULE
Principal $150.00/hr
Designer $110.00
Technical Staff $90.00
8. Specifications Writer: John Raeber, F~-IA, FSCI, CCS
75 Seward Street
San Francisco, CA 94114
415.864.2260
JOHN RAEBER RATE SCHECULE
Principal $200.00/hr
9. Hardware Consultant: Door + Hardware Consultants
388 Market Street
San Francisco, CA 94111
415.623.2744
DOOR + HARDWARE CONSIILTANTS RATE SCHEDULE
Principal $125.00/hr
Technical Level I $85.00
Technical Level II $55.00
Technical Level III $35.00
10. Acoustical Consultant: Charles Salter Associates, Inc.
130 Sutter Street
San Francisco, CA 94104
415.397.0422
Revised Exhibit D-3
REVISED EXHIBIT D
BILLING RATES
(All Rates Indicated Shall be in Effect Until December 31, 2003).
CHARLES SALTER ASSOCIATES RATE SCHEDULE
President, Sr. Vice-President, Vice President, Director $200.00/hr
Principal Consultant $160.00
Senior Consultant
Consultant
Technical Assistant
11. Cost Estimator: Oppenheim Lewis, Inc.
60 Federal Street, Suite 307
San Francisco, CA 94107
415.575.3744
OPPENHEIM LEWIS RATE SCHEDULE
Principals
Estimators
Project Assistants
Staff Support
$125.00
$110.00
$75.00
$130.00/hr
$100.00
$80.00
$60.00
12. Roofing Consultant: Lance Ftoof Inspection Service
2450 Peralta Blvd., #208
Fremont, CA 94536
415.575.3744
LANCE ROOF INSPECTION SERVICE RATE SCHEDULE
Consultant $85.00/hr
Revised E;<hibit D-4