01-050 Cotton Shires AssociatesAGREEMENT ~, _ ~,~ U
CITY OF CUPERTINO
10300 Torre Avenu L'/~ ~/
Cupertino, CA 9501 / J
408-777-3200 NO. ~ ~~/~~
BY THIS AGREEMENT made and entered into on the _ 25th day of June 2001
by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and
Name (1) Cotton Shires Associates ~2)
Address 330 Village Lane City Los Gatos Zip 95030 phone 354-5542
(Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as
follows:
CONTRACTOR shall provide or furnish the following specified services and/or materials:
Pencil draft-fault map (investigations 1975 to present)
Pencil draft-updated seismic & geologic hazards map in Exhibit A
EXHIBITS: The following attached exhibits hereby are m~ide part of this Agreement:
Exhibit A
TERMS: The services and/or materials furnished under tf•lis Agreement shall commence on June 15 , 2001
and shall be completed before January 1, 2002
COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR:
Not to exceed $17,000.00
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor agrees to save and hold harmless the City, its officers, agents and employees from any
and all damage and liability of every nature, including all costs of defending any claim, caused by or arising out of the
performance of this Agreement. City shall not be liable for acts of Contractor in performing services described herein.
Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance
before commencing any services under this Agreement. Said Certificate shall be subject to the approval of City's
Director of Administrative Services.
Non-Discrimination. Nodiscrimination shall be made in the employment of persons under this Agreement because
of the race, color, national origin, ancestry, religion or sex of such person.
Interest of Contractor. It is understood and agreed that th s Agreement is not a contract of employment in the sense
that the relation of master and servant exists between City and undersigned. At all times Contractor shall be deemed
to be an independent contractor and Contractor is not auth~~rized to bind the City to any contracts or other obligations
in executing this Agreement. Contractor certifies that no one who has or will have any financial interest under this
Agreement is an officer or employee of City.
Changes. This Agreement shall not be assigned or transferred without the written consent of the City. No changes
or variations of any kind are authorized without the written consent of the City.
CONTRACT CO-ORDINATOR and representative for CITY shall be:
NAME Ciddy Wordell
DEPARTMENT Planni
This Agreement shall become effective upon its execution Icy CITY, in witness thereof, the parties have executed this
Agreement the day and year first written above.
CONTRACTOR:
BY V~Lti \/1J~/V~'n't
Title _
Soc. Sec. « ~' b ~
<;ITY OF CUPERTINO:
E3y
l-itle
EXPENDITURE DISTRIBUTION
P ~ NT D E
! ACCOUNT NUMBER AMOUNT
~t~ ~ ~
~ O-- ~D - d/SZ ~ GZ'7J
CI LER c - DATE
CITY CLhRK COPY
EXHIBIT A
.Giddy Wordell
From: ted sayre [tsayre@cottonshires.com]
Sent: Monday, May 21, 2001 8:05 PM
To: Giddy Wordell
Subject: Re: Geology quote
Giddy- Thank you for your a-mail reminder. As I indicated to Don Woolfe in March, our estimated
cost to update seismic and geohazard text sections of the General Plan should not exceed
$4,000 (I understand this amount has been included in Don's overall cost estimate for the
General Plan Update). I suspect that not much of this money will remain from the $4,000 budget
for work on City Maps.
FAULT MAP- In terms of the cost to prepare an uK~dated map illustrating known locations of faults
crossing the City, we estimate that the cost to prepare a digital map (compatible with the City GIS
system) should not exceed $15,000. If we were to generate a pencil draft of the map for the City
to turn into a GIS overlay, then the cost should nog: exceed $10,000. As part of this map, we plan
to illustrate the properties where fault investigations have been completed from approximately
1975 to present.
UPDATED SEISMIC & GEOLOGIC HAZARDS M/~P- Our goal would be to incorporate the above
"Fault Map" into the hazards map, as well as greai:ly simplifying the current 12 Hazards Zones
into a new red/yellow/green map system. We anticipate a reduction to 4 or 5 zones. For each
new zone we will outline the recommended type of geologic/geotechnical investigation to be
completed in support of development. We will also list what types of registered professionals
need to complete the investigation (PE, GE, RG, C;EG). We estimate that the cost to prepare a
digital version of this map should not exceed $10,000. If we were to prepare a pencil draft of this
map for the City to turn into a GIS overlay, then th~a cost should not exceed $7,000. The above
costs do not include work associated with updatinct fault locations (Fault Map Option) or Landslide
locations (Landslide Map Option).
LANDSLIDE MAP- Recently available City topogre~phic data and aerial photographs would be
analyzed to prepare a revised map illustrating the distribution of City landslides. We would also
spot check our aerial photograph interpretations with field mapping intended to confirm the
locations of landslides. Pertinent data from our office review files regarding recent landsliding will
also be utilized. Because of the field time required to check aerial photograph interpretations, we
estimate that the cost of an updated digital landslide map should not exceed $20,000. A pencil
draft of the landslide map could be prepared for $" 6,000.
Please contact me with any questions you may have about the above items. Would it be alright
for me to contact Ms. Nowack to coordinate a way to transfer the topo and aerial photo electronic
files? This information will assist with our in-house compilation of data even if mapping budgets
are not approved. In addition, this information would be very helpful with our ongoing
geotechnical reviews for the City.
Thanks- Ted Sayre-Cotton, Shires & Associ;~tes
Cotton, Shires & Associates, Inc.
330 Village Lane, Los Gatos, California 95030-7218 Phone: (408) 354-5542 FAX: 3b4-1852
TO: CrT~ G r-= C~~ ~ E ~~-fi~N~' PHONE:
~'~ ~ ~~d ~~~e~~ ~~~ ~ ~~~ FAX:
1~ 3 ~`iO j a ~r~ ~ V~~~ DATE: G G
~~ ~vw' , ~~ ~~~1`r TtME:
PROJECT: ~~ ~"`'~~~ NUMBER:
COMMENTS:
~ ,
~ ~
~-
l 11 -~- .ems 5
~~
Y
-~~~ ~ s ~
~~
~ S /~
FROM:
sR JF
ACORD CERTIFICATE OF LIABIt
ITY INSURANC DATE(MM/DD/YY)
_
~
OTTO-1 06/19/01
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Integra Insurance Services, Inc ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
718 University, Suite 115 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P . O . Box 113 8 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Los Gatos CA 95031-1138
Phone:408-354-3030 Fax:408-354-3454 INSURERS AFFORDING COVERAGE
INSURED NSURERA: Hartford Insurance Compan
C
tt
i NsuRERS: Republic Indemnit Company
o
on, Sh
res & Associates
Lynette Key NSURERC:
330 Village Lane
Los Gatos CA 95030 ~NSURERD:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABC)VE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RE:iPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ILTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE
DATE MMIDD/YY POLICY EXPIRATION
DATE MM/DD/YY
LIMITS
GENERAL LIABILITY EACH OCCURRENCE $
COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire) $
CLAIMS MADE ~ OCCUR MED EXP (Any ane person) $
PERSONAL 8 ADV INJURY $
GENERAL AGGREGATE $
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS -COMP/OP AGG $
POLICY PRO LOC
JECT
AUT OMOBILE LIABILITY
A
ANYAUro
57UUCHS2825
O1/O1/O1
01/01/02 COMBINED SINGLE LIMIT
(Ea accident) $ 1, 0 0 0, 0 0 0
ALL OWNED AUTOS
X
SCHEDULED AUTOS BODILY INJURY
(Per person) $
X HIRED AUTOS
BODILY INJURY
X
NON-OWNED AUTOS
(Per axident) $
PROPERTY DAMAGE
(Per accident) $
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
ANY AUTO EA ACC
OTHER THAN $
AUTO ONLY: AGG $
EXCESS LIABILITY EACH OCCURRENCE $
OCCUR ~ CLAIMS MADE AGGREGATE $
DEDUCTIBLE $
RETENTION $ $
WORKERS COMPENSATION AND
EMP
U
' i x TORY LIMITS ER
B L
YERS
LIABILITY 040223-05 01/01/01 01/01/02 E.L. EACH ACCIDENT $ 1, 000, 000
E.L. DISEASE - EA EMPLOYEE $ 1, O O O , O O O
E.L. DISEASE -POLICY LIMIT $ 1, 0 0 0, 0 0 0
OTHER I
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SP_CIAL PROVISIONS
Certificate issued as evidence of insurance.
a,.GR~~rwr~~c nvcuGR y~ AUUIIIUKAL IKSUKtU; INJUKtK Lt1tEK: 1,WYliCLLAIIVIY
CUPERTI ;SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
City of Cupertino DATE THEREOF, THE ISSUING INSURER WILL EDRA1~ MAIL lO DAYS WRITTEN
Planning Department IJOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
Attn : Liddy Wardell IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
10300 Torre Avenue
Cupertino CA 95014 REPRESENTATIVES.
ACORD 25-5 (7/971
nel^nRn rnapniaeTlnnl ~ostn
~fI,CORD CERTIFICATE O F L IA B I !
I TY I N S U RA N C~ D LS DATE (MM/DD/YY)
_
TTO-2 06/19/01
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Marsh AdvAmer CBC HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
4241 Piedras Drive East #111 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
San Antonio TX 78228
Phone: 888-591-1954 Fax:210-737-3584 INSURERS AFFORDING COVERAGE
INSUFIED INSURER A: CareenWlCh InS. CO.
COttOn, Shires & Associates, INSURER B:
InC .
Attn: Ms. Lynette R. Key INSURER C:
330 Village Lane INSURER D:
Los Gatos CA 95030-7218
INSURER E:
COVERAGES
THE: POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANX REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IN
LTR TYPE OF INSURANCE POLICY NUMBER P 1.1 Y
DAVE MM/DD/YY P LI EXPI
DATE MM/DD/Yl
LIMITS
GENERAL LIABILITY EACH OCCURRENCE S 1 , OOO , OOO .
A X COMMERCIAL GENERAL LIABILITY GE0000024401 ()1/01/01 01/01/02 FIRE DAMAGE (Any one fire) S 100,000.
CLAIMS MADE a OCCUR MED EXP (Any one person) S 5 , 000 .
PERSONAL S ADV INJURY S 1 , OOO , OOO .
GENERAL AGGREGATE S 2 , 000 , 000 .
GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS -COMP/OP AGG S 2 , 000 , 000 .
POLICY PRO LOC
JECT
AUT OMOBILE LIABILITY
COMBINED SINGLE LIMIT
ANY AUTO
(Ea accident) S
ALL OWNED AUTOS
BODILY INJURY
SCHEDULED AUTOS
(Per person) S
HIRED AUTOS BODILY INJURY
NON-OWNED AUTOS (Per accident) S
PROPERTY DAMAGE
S
(Per accident)
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT S
ANY AUTO OTHER THAN ~ ACC S
AUTO ONLY: qGG S
EXCESS LIABILITY FACH OCCURRENCE S
OCCUR ~ CLAIMS MADE AGGREGATE E
S
DEDUCTIBLE S
RETENTION S S
WORKERS COMPENSATION AND
' TORY LIMITS ER-
EMPLOYERS
LIABILITY
E.L. EACH ACCIDENT S
E.L. DISEASE - EA EMPLOYE S
E.L. DISEASE -POLICY LIMIT S
OTHER
A Consultants PE000024501 O1/O1/O1 01/01/02 Per Claim $1,000,000.
Professional Liab. A re ate $1 000,000.
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONSADDED BY ENDORSEMENT/SPECIAL PROVISIONS
CERTIFICATE HOLDER N ADDITIONAL INSURED; INSURER LETTER: (:ANCELLATION
CTYCU-1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIO
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 3O DAYS WRITTEN
City of Cupertino NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
Planning Department IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
10300 Torre Avenue
Cupertino CA 95014 REPRESENTA ES.
CORPORATION 1988