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03-049 MultitransAGREEMENT CITY OF CIJPERTINO b n ~' ~'~~~~~~ ~~~ ~` ~ 10300 Torre Avenue •~ v Cupertino, CA 95014 408 777-3200 ~ ) BY THIS AGREEMENT, made and entered into on the 21st by and between the CITY OF CUPERTINO (Hereinafter referred to <<s CITY) and Name (1) Multitrans Transportation Consultants _ (2) Address 1280 Boulevard Way, Ste. 200 City Walnut Creel Zip 94595 Phone X925) 930-0500 (Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, a parties hereto agree as follows: CONTRACTOR shall provide or furnish the following specified services and/or materials: Traffic en ineering services for Eaton Neighborhood „ „ EXHIBITS: The following attached exhibits hereby are made part of :hls Agreement: 5.0 COMPENSATION document TERMS: The services and/or materials furnished under this Agreement shall commence on April 28, 2003 and shall be completed before May 31, 2003 COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR: $7, 500.00 California Labor Code, Section 1771 requires the payment of prevailing wages to all workers employed on a Public Works contract in excess of $1,000.00. GENERAL TERMS AND CONDITIONS Hold Harmless: Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and all damage and liability, including all costs of defending any claim, caused by or arising out of the performance of this Agreement. City shall not be liable for acts of Contractor in performing services described herein. due to negligence, errors and omissions Insurance: Should the City require evidence of insurability, Contract~~r shall file with City a Certificate of Insurance before commencing any services under this Agreement. Said Certificate shall be subject to the approval of City's Director of Administrative Services. Non-Discrimination: No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, ancestry, religion or sex of such person. Interest of Contractor: It is understood and agreed that this Agreement is not a contract of employment in the sense that the relationship of master and servant exists between City and undersigned. At all times, Contractor shall be deemed to be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in executing this agreement. Contractor certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of City. Changes: This Agreement shall not be assigned or transferred without the written consent of the City. No changes or variations of any kind are authorized without the written consent of the City. CONTRACT CO-ORDINATOR and representative for CITY shall be: NAME Glenn Goepfert NO.G'~.5-3~~ day of April , 20 03 , DEPARTMENT Public Works This Agreement shall become effective upon its execution by t~ITY, in witness thereof, the parties have executed this Agreement the day d year first written above. CONTRACTO '• -r~ULr~~~~~s~ ~ b~ ~~~,ITY OF P TINO: BY ~"~ EtY Title /'~`;i Title Assistant Director of lic Works Soc. Sec. # Q ~ - I APP OV S EXPENDITURE DISTRIBUTION D E D / ~ DATE ACCOUNT NUMBER AMOUNT 1~ CITY CL K DATE ~{-Z~-o 3 ~ , y d White: City Clerk J Green: Finance Yellow: Contractor ~ / Pir{k: Receiving Gold: Department Proposal for T'raffac Engineering Services Eaton Neighborhood Traffic Study 5.0 COMPENSATION A budget for the proposed Work Program described in Section 2 of the proposal has been prepared. A lump sum fee of $7,500.00 is budgeted, based on the suggested scope of services, anticipated project staffing and staff participatior.~, and direct expenses estimated for the project. This suggested project budget is based on the Consultants understanding of the City of Cupertino's project scope and needs. A detailed budget showing the total cost for the tasks specified in the Scope of Work section of this proposal is presented in this section of proposal. MULTITRANS 20 3 - dad C ova s Perform and record directional traffic counts with barrier o ened and closed on Pacilca Drive. 1• Location: Barrier Opened (Pacifica Gate) Direction: Unit Price Amount lA Silverado Ave. E/O De Anza Blvd. EB/WB ~ p p ~ 00 1B Clifden Wy. N/O Bollinger Rd. NB/SB 1 C Martinwood Wy. N/O Bollinger Rd. NB/SB 1 D Farallone Dr. N/O Bollinger Rd. NB/SB 1 E John Dr. W/O Blaney Ave. EB/WB 1F Suisun Dr. W/O Blaney Ave. EB/WB 1 G Pacifica Dr. W/O Blaney Ave. EB/WB 1 H Pacifica Dr. E/O De Anza Blvd. EB/WB lI Torre Ave. S/O Rodrigues Ave. NB/SB 1J Blaney Ave. /O Rodrigues Ave. NB/SB r /~ TOTAL: ~.QQ~ p ~ 1. 0!/ ~S 3 r ~ Location: Barrier Closed (Pacifica Gate) Direction: Unit Price Amount lA Silverado Ave. E/O De Anza Blvd. EB/WB ~ D 0 1 B Clifden Wy. N/O Bollinger Rd. NB/SB 1 C Martinwood Wy. N/O Bollinger Rd. NB/SB 1 D Farallone Dr. N/O Bollinger Rd. ~ NB/SB 1 E John Dr. W/O Blaney Ave. EB/WB 1F Suisun Dr. W/O Blaney Ave. EB/WB 1 G Pacifica Dr. W/O Blaney Ave. EB/WB 1 H Pacifica Dr. E/O De Anza Blvd. EB/WB l I Torre Ave. S/O Rodrigues Ave. NB/SB 1 J Blaney Ave. O Rodrigues Ave. NB/SB TOTAL: d?, DOa - Page 5 of 9 Eaton Neighborhood rfp neighborhood.doc 2. Perform and record AM & PM origin and destination study directional traffic counts with barrier opened and closed on Pacifica Drive and between the hours of 7:30 - 9:00 AM and 4:00-6:30 PM. Location: Barrier Opened (Pacifica Gate'- Dir AM Dir PM Unit Price: Amount: 2A Silverado Ave. E/O De Anza Blvd. WB EB ~ 0 ~ a oO 2B Martinwood Wy. N/O Bollinger Rd. NB B 2C Farallone Dr. N/O Bollinger Rd. NB SB 2F John Dr. W/O Blaney Ave. WB EB 2G Suisun Dr. W/O Blaney Ave. WB EB 2H Pacifica Dr. W/O Blaney Ave. WB EB 2I Pacifica Dr. E/O De Anza Blvd. WB EB 2J Torre Ave. S/O Rodrigues Ave. NB SB TOTAL:~~Q~_ Location: Barrier Closed (Pacifica Gate) Dir AM Dir PM Unit F~rice: Amount: 2A Silverado Ave. E/O De Anza Blvd. WB EB oZ ~ ~ 0~ 2B Martinwood Wy. N/O Bollinger Rd. NB B 2C Farallone Dr. N/O Bollinger Rd. NB SB 2F John Dr. W/O Blaney Ave. WB EB 2G Suisun Dr. W/O Blaney Ave. ~ WB EB 2H Pacifica Dr. W/O Blaney Ave. WB EB 2I Pacifica Dr. E/O De Anza Blvd. WB EB 2J Torre Ave. S/O Rodrigues Ave. NB SB TOTAL: Page 6 of 9 Eaton Neighborhood rfp neighborhood.doc 3. Perform and record stop and roll study between the hours of 7:30-9:30AM (barrier opened and closed) at Farallone Drive and Pacifica Drive, all approached. Evaluation shall consist of but not limited to counting and recording full stop and direction, rolling and direction, queue and direction, pedestrian interaction and direction, and type of vehicle and direction. Time: 7:30 - 9:30 Barrier Unit Price Amo O AM O ened ~ S ~ AM Closed O TOTAL: 3 O O TOTAL PROJECT: ~~ ~ ~ - .~ Eaton Neighborhood Page 7 of 9 rfp neighborhood.doc MULTITRANS Transportation Consultants, Inc. April 22, 2003 Ms. Vicki Guapo City of Cupertino 10300 Torre Avenue Cupertino, California 95014 Subject: Agreement for Traffic Coumting Services Dear Ms. Guapo: Thank you for providing a copy of the subject Agreement for our execution. We like to thank the City for the opportunity to once again provide our services, and for working with the City of Cupertino staff and yourself on this project. We have attached an executed copy of the Agreement for City execution. Per our telephone conversation of April 22, 2003, and your memo of this date, we will provide our services based on the following project schedule: Gate Open 1. Perform Stop and Roll study Tuesday, April 29, 2003 2. Perform Origin/Destination Study (on~~ way) Wednesday, April 30, 2003 3. Perform 72-hour counts April 29, to May 1, 2003 Gate Closed 1. Perform Origin/Destination Study (on~~ way) Wednesday, May 14, 2003 2. Perform 72-hour counts May 13, to May 15, 2003 Also, per our telephone conversation of April 22, 2003, all Origin/Destination Studies will be one way as indicated in the RFP. MULTITRANS will use one person per location for the Origin/Destination Studies. Again thank you, and should you have any questions or comments please do not hesitate to call me at (925) 787-2300. Sincerely, MULTITRANS Tra~zsportation Co~aultants, Inc. /~v----4 ~ ~-'" David H. h President DHY:It 1280 Boulevard Way, Suite 200 Walnut Creek, California 94595 Phone: (925) 930-0500 • Fax: (925) 935-9710 CITY OF C~~~~'r~~t~ DEPARTMENT OF PUBLIC WORKS 16 January 2003 File: 74,019. ~'~- SUBJECT: Request for Proposals -Traffic Engineering Services -Eaton Neighborhood in the City of Cupertino Dear Traffic Engineering Consultant: The City of Cupertino (City) is requesting proposals to provide Traffic Engineering services within Eaton Neighborhood in the City of Cupertino. Services are listed in the body of this request, which consist of directional traffic counts, origin and d'.estination studies, speed studies, and stop & roll evaluation at specific stop location. . City staff will accept proposals for traffic engineerilig services unti13:00 p.m. on Wednesday, 5 February, 2003, by the City of Cupertino, Department of Public Works; City Hall, 10300 Torre Avenue, Cupertino CA 95014, ATTENTION: Vicki Guapo, Senior Traffic Technician. The City will not hold a proposer's conference. `r'ou are invited to submit written questions to the Senior Traffic Technician by Wednesday, 29 January 2003. For additional information, please call Vicki Guapo, Senior Traffic Technician at 408.777.3243. Sincerely, J~ ~ ~. ~- r ~' . Glenn Goepfert Assistant Director of Public Works City Hal( 10300 Torre Avenue Cupertino, CA 95014-0255 Phone: 408.777.3354 Fax: 408.777.3333 F.nclnaed• ~ nrawinv Printed on Aec}~~ied Paper GENERAL PROPOSAL REQUIREMENTS I. BACKGROUND A. Project Description The Project consist of collecting traffic data, in which staff will review, compaze, and re-evaluate the Eaton Neighborhood circulation in the City of Cupertino (City). The goal of the project is to determine if commute traffic still uses the neighborhood streets as a short- cut, examine if patterns have changed since the opening of State Route 85 (19 Oct. 1994), and determine the continue use of the automated gate on Pacifica Avenue (manually barrier in-place 1986 and automated gate in-place 1988, hours 6:30-8:30 AM & 4:00-6:30 PM). The project study area is bordered by De Anna Boulevard, Rodrigues Avenue, Blaney Avenue, and Bollinger Road. The consultant will collect traffic count, surveys, and study data and present the output in hazd copy form and in an electronic format. The work to be done consists of furnishing all labor, methods of process, tools, to complete the neighborhood evaluation. T'he City of Cupertino reserves the right to increase or decrease the scope of work and or to omit portions of work deemed unnecessary by the .~ Engineer. The City of Cupertino also reserves the right to unilaterally determine and awazd the contract to any qualified bidder based on the most advantageous proposal, to reject any or all bids, or to waive any irregularities in the procedures. Page 1 of 9 Eaton Neighborhood rtP neighborhood.doc 3. Perform and record stop and roll study between the hours of 7:30-9:30AM (barrier opened and closed) at Farallone Drive and Pacifica Drive, all approached. Evaluation shall consist of but not limited to counting and recording full stop and direction, rolling and direction, queue and direction, pedestrian interaction and direction, and type of vehicle and direction. B. Work Products Work products in the Project for delivery are generally as follows: • Project schedule. • Progress reporting. • Provide count, surveys, and studies output in hard copy form and in an electronic format. C. Information Available information from City include: • Barrier open and gate closed schedule. • ~ City staff project schedule on barrier closed. • Map of area. D. Schedule .~ The anticipated schedule of activities related to this Project is as follows: Milestone Receipt of proposals Selection of consultant Award and Notice to proceed to consultant Start counting barrier opened Origin & destinations study barrier opened Count again barrier closed Origin & destinations study barrier closed Provide City with data Completion of Project Date February 5, 2003 February 7, 2003 February 10, 2003 March 2003 March 2003 March 2003 March 2003 April 1, 2003 May 12, 2003 Page 3 of 9 Eaton Neighborhood rfp neighborhood.doc A. Work II. SCOPE OF WORK The City generally defines scope of work for the Project as follows: The Project work will include conducting directional traffic counts with the bamer on Pacifica Drive opened and closed and shall include a Tuesday, Wednesday, and Thursday. In addition, the counts shall be conducted within the month of February 2003 and March 2003. Location as follows: 1. Perform and record directional traffic counts with barrier opened and closed on Pacifica Drive. Location: Direction: lA Silverado Ave. E/O De Anza Blvd. EB/WB 1 B Clifden Wy. N/O Bollinger Rd. NB/SB 1 C Martinwood Wy. N/O Bollinger Rd. NB/SB 1 D Farallone Dr. N/O Bollinger Rd. NB/SB lE John Dr. W/O Blaney Ave. EB/WB 1F Suisun Dr. W/O Blaney Ave. EB/WB 1 G Pacifica Dr. W/O Blaney Ave. EB/WB "~ 1H Pacifica Dr. E/O De Anza Blvd. EB/WB lI Torre Ave. S/O Rodrigues Ave. NB/SB 1 J Blaney Ave. S/O Rodrigues Ave. NB/SB 2. Perform and record AM & PM origin and destination study directional traffic counts with barrier opened on Pacifica Drive and between the hours of 7:30 - 9:00 AM and 4:00-6:30 PM. Location: Direction: Direction: AM PM 2A Silverado Ave. E/O De Anza Blvd. WB EB 2B Martinwood Wy. N/O Bollinger Rd. NB EB 2C Farallone Dr. N/O Bollinger Rd. 2F John Dr. W/O Blaney Ave. 2G Suisun Dr. W/O Blaney Ave. 2H Pacifica Dr. W/O Blaney Ave. 2I Pacifica Dr. E/O De Anna Blvd. 2J Torre Ave. S/O Rodrigues Ave. NB SB WB EB WB EB WB EB WB EB NB SB Page 2 of 9 Eaton Neighborhood rfp neighborhood.doc III. PROPOSAL :fZEQUIREMENTS A. Technical Proposal Content The technical proposal shall address the Scope of t}ie Work and include the following: 1. Introduction Introduce the proposal, including a statement of the proposer's understanding and approach of the Project. Give the name of the firm submitting the :proposal, its mailing address, telephone number, fax number, and name of contact person. Identify all proposed subconsultants. 2. Work Plan The work plan of tasks and meetings shall be c~~nsistent with the Scope of Work and include the following elements: • Name of the Project Manager. • Organization chart that shows the proposed rf:lationships between all key personnel and support assigned to the Project. 3. Project Schedule .~ The technical proposal shall present a comprehensive Project schedule of tasks to reflect the time frame required to complete each milestone listed in the Scope of Work. It shall include completion date for each milestone and identify milestones that are interdependent. B. Cost Proposal Content. Please fill in the following proposal sections (pages 5, 6, and 7 of 9). The cost proposal shall cover all Traffic Engineering services for the Project. Consultant shall submit the cost proposal sealed in a separate envelope and plainly endorsed "COST PROPOSAL." Page 4 of 9 Eaton Neighborhood rfp neighborhood.doc 1. Per form and record directional traffic counts with barrier o ened and closed on Pacifica Drive. nt A i Location: Barrier Opened (Pacifica Gate) mou ce Direction: Unit Pr lA Silverado Ave. E/O De Anza Blvd. EB/WB 1B Clifden Wy. N/O Bollinger Rd. NB/SB 1 C Martinwood Wy. N/O Bollinger Rd. NB/SB 1D Farallone Dr. N/O Bollinger Rd. NB/SB lE John Dr. W/O Blaney Ave. EB/WB 1F Suisun Dr. W/O Blaney Ave. EB/WB 1 G Pacifica Dr. W/O Blaney Ave. EB/WB 1H Pacifica Dr. E/O De Anza Blvd. EB/WB lI Torre Ave. S/O Rodrigues Ave. NB/SB 1J Blaney Ave. S/O Rodrigues Ave. NB/SB TOTAL: .~ Location: Barrier Closed (Pacifica Gate) lA Silverado Ave. E/O De Anza Blvd. 1B Clifden Wy. N/O Bollinger Rd. 1 C Martinwood Wy. N/O Bollinger Rd. 1D Farallone Dr. N/O Bollinger Rd. ' lE John Dr. W/O Blaney Ave. 1F Suisun Dr. W/O Blaney Ave. 1 G Pacifica Dr. W/O Blaney Ave. 1H Pacifica Dr. E/O De Anza Blvd. lI Torre Ave. S/O Rodrigues Ave. 1 J Blaney Ave. S/O Rodrigues Ave. Direction: Unit Price Amount EB/WB NB/SB NB/SB NB/SB EB/WB EB/WB EB/WB EB/WB NB/SB NB/SB TOTAL: E Eaton Neighborhood Page 5 of 9 rfp neighborhood.doc 2. Perform and record AM & PM origin and destination study directional traffic counts with barrier o ened and closed on Pacifica Drive and between the hours of 7:30 - 9:00 AM and 4:00-6:30 PM. Location: Barrier Opened (Pacifica Gate:) Dir AM ~ Dir PM Unit Price: Amount: 2A Silverado Ave. E/O De Anza Blvd. WB EB 2B Martinwood Wy. N/O Bollinger Rd. NB EB 2C Farallone Dr. N/O Bollinger Rd. NB SB 2F John Dr. W/O Blaney Ave. WB EB 2G Suisun Dr. W/O Blaney Ave. WB EB 2H Pacifica Dr. W/O Blaney Ave. WB EB 2I Pacifica Dr. E/O De Anza Blvd. WB EB 2J Torre Ave. S/O Rodrigues Ave. NB SB TOTAL: Location: Barrier Closed (Pacifica Gate) Dir AM Dir PM Unit Price: Amount: 2A Silverado Ave. E/O De Anza Blvd. WB EB 2B Martinwood Wy. N/O Bollinger Rd. NB EB 2C Farallone Dr. N/O Bollinger Rd. NB SB 2F John Dr. W/O Blaney Ave. WB EB 2G Suisun Dr. W/O Blaney Ave. - WB EB 2H Pacifica Dr. W/O Blaney Ave. WB EB 2I Pacifica Dr. E/O De Anza Blvd. WB EB 2J Torre Ave. S/O Rodrigues Ave. NB SB TOTAL: Page 6 of 9 Eaton Neighborhood rfp neighborhood.doc 3. Perform and record stop and roll study between the hours of 7:30-9:30AM (barrier opened and closed) at Farallone Drive and Pacifica Drive, all approached. Evaluation shall consist of but not limited to counting and recording full stop and direction, rolling and direction, queue and direction, pedestrian interaction and direction, and type of vehicle and direction. Time: 7:30 - 9:30 Barrier Unit Price Amount AM O ened AM Closed TOTAL: TOTAL PROJECT: Page 7 of 9 Eaton Neighborhood rfp neighborhood.doc A. Proposal Review IV. CONSULTANT SELECTION City staff will review the proposal to determine iif it meets all requirements in sections of General Proposal Requirements. Failure to meet the requirements will be cause for rejection of the proposal. The City may reject any proposal if it is conditional, incomplete, or contains irregularities. B. Selection The criteria for selection of the consultant shall include: • Understanding of work. • Experience with similar kinds of work. • Quality of staff. • Capability of developing innovative or advanced techniques. • Knowledge of local, State, and Federal procedwres. • Financial responsibility. V. GENERAL REQUIREMENTS In order to meet these requirements, the following criteria have been established: A. Insurance and Indemnification Requirements During the course of work, the following insurance: and indemnification requirements with the City as additional insured will be in force. General minimum requirements are as follows: 1. Workers' compensation insurance to cover its employees ($1.0 million for each occurrence). 2. Commercial general liability insurance including personal injury and property damage ($1.0 million for each occurrence and $2.0 million in aggregate). 3. Automobile liability insurance ($1.0 million for each occurrence). 4. Professional liability (errors and omissions) insiuance ($1.0 million for each occurrence). 5. Indemnification and hold harmless provisions related to the consultant's negligent acts, errors or omissions. Consultant shall use the City's insurance forms. If' you have any problems, state them in the technical proposal. Page 8 of 9 Eaton Neighborhood rfp neighborhood.doc VI. GENERAL INFORMATION A. Proposal Submittal The proposer shall submit seven copies of the proposal for traffic engineering services to the City of Cupertino, Public Works Department, City Hall, 10300 Torre Avenue, Cupertino, CA 95014, ATTENTION: Vicki Guapo, Senior Traffic Technician City staff will accept proposals at City Hall unti13:00 p.m., on Wednesday, February 5, 2003. B. Late Submittals The City will not consider proposals submitted after the deadline and shall return them to the proposer. C. Inquiries Inquires concerning this Request for Proposals should be directed to: same as above .~ Page 9 of 9 Eaton Neighborhood rfp neighborhood.doc ~i v ,_, p ?~ N Q i - T~ ! ~ !~~1t~" ~k <~ Count Companies Company Contact Address City St. Zip' Ph Fax Email 'rratiicDataService__._ ~ `~ ~~BobVanBoening, `'~6HamiltonP~ve. ~ Campbell ~; .C'A ~~50~8. 40~y374?970 ~~; 408.37~:1~6I _.~~_ ,._._:_. _: ~~'iltec Eduard Wilson 170 S. Delacev Are. Pasadena CA 91 105 925.706.9911 6?6.~6-I.0)69 Mori Consultants ~~ _~ ~,~~~,~~ _CheryI ~~~~n~, ~ ___ '~'j 430 Ca uchino .A~ e: Burlingamz ~~ CA ,9401 Q " b50.343.I478 '. 650340. ] 376 , : cmori a~pacbelJ;net , ;`" '~TCCI Calif. Corpuration David Yazhari 1280 Blvd. Wav Vdalnut Creek CA 9459> 925.930.Q500 925.93~.9710 Suite 200 .~_ Proeress Engr. Technologies ~ w~_ ~a.~ ~: John Lted ,.. _a~ ~~ ~ - I~e~~~ Concepts Biismcss _ . ~~ ~ Columbia . _ .._ :ATA ~: 2I 04~ _ ~ 410.3~1.I99~ ` '` `'~I0.3£ ] :7829 j"reed@petcorp.com Corp Park 6660 Suite H '. ;4 , 01/17/2003 count co eaton.doc