03-097 Concuru3-oq'1
~.
~~ 1.
CITY OF
CUPER~TINO
AGREEMENT
CITY OF CUPERTINO
10300 Torre Avenue
Cupertino, CA 95014
(408) 777-3200
BY THIS AGREEMENT, made and entered into on the 3z~d
by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and
Name (1) CONCUR, Inc . _ (2)
Address 1832 Second Street City BeYkeley, CA Zip 94710 Phone (510) 649-8008
(Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows:
CONTRACTOR shall provide or furnish theMfollowing specified services and/or materials: Convene and Facilitate
EXHIBITS: Theoi~o~lowrng attac4ie~ ezhi~its heere~y ~re made part of this Agreement: Exhibit A-CONCUR Level of Effort
TERMS: The services and/or materials furnished under this AgreemE~nt shall commence on September 3, 2003
and shall be completed before June 30, 2004
COMPENSATION: For the full performance of this Agreement, CITY shall pay CONTRACTOR: Amount Not to Exceed $155 , 000
California Labor Code, Section 1771 requires the payment of prevailing wages to all workers employed on a Public Works contract in
excess of $1,000.00.
GENERAL TERMS AND CONDITIONS
Hold Harmless: Contractor agrees to save and hold harmless the Ciiy, its officers, agents and employees from any and all damage and
liability, including all costs of defending any claim, caused by or arising out of the performance of this Agreement. City shall not
be liable for acts of Contractor in performing services described herein.
due to negligence, errors and omissions
Insurance: Should the City require evidence of insurability, Contract~~r shall file with Ciry a Certificate of Insurance before commencing
any services under this Agreement. Said Certificate shall be subject to the approval of City's Director of Administrative Services.
Non-Discrimination: No discrimination shall be made in the employment of persons under this Agreement because of the race, color,
national origin, ancestry, religion or sex of such person.
Interest of Contractor: It is understood and agreed that this Agreement is not a contract of employment in the sense that the
relationship of master and servant exists between City and undersigned. At all times, Contractor shall be deemed to be an independent
contractor and Contractor is not authorized to bind the City to any contracts or other obligations in executing this agreement. Contractor
certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of City.
Changes: This Agreement shall not be assigned or transferred withcut the written consent of the City. No changes or variations of any
kind are authorized without the written consent of the City.
CONTRACT CO-ORDINATOR and representative for CITY shall be:
NAME Ralph A. Qualls, Jr. _ DEPARTMENT
Public Works
This Agreement shall become effective upon its execution by I:,ITY, in witness thereof, the parties have executed this
Agreement the day and year first written above.
CONTRACTOR: CITY UPERTINO:
.~
By ~~it3 ~- E3y
Title 1~f ~' ~~ l~itle `Director of Public Work
Soc. Sec. # Tax ID 94-3 0023 ~Tr+j~
APPROVALS __ /1 - ~ i
EXPENDITURE DISTRIBUTION
T H D ACCOUNT NUMBER AMOUNT
CITY C RK p D
0 6
`~ y~' c
NO.
day of September , 2p 03 ,
W ite: City Clerk Green: Finance Yellow: Contractor Pink: Receiving Gold: Department
CONCUR Level of Effort
SCVWD Stream Resource Protection Collaborative Phase II
August 1, 2003-July 30, 2004
Task Description Personnel Rate Hours Total
Task 1 : Convene and Facilitate Four Collaborative Meetings
1 a. Prepare or and Conduct Up to Srx
Planning Teleconferences with
Convenors and Steering Committee
between Meetings
rincipal
178.50
6
2,856.00
Associate $147.00 16 $2,352.00
Project Assistant $90.00 0 $0.00
Subtask Subtotal $5,208.00
1 b. Track Status of Actions by
Governing Boards, Update Website
Principal
$178.50
2
$357.00
Associate $147.00 16 $2,352.00
Project Assistant $90.00 4 $360.00
Subtask Subtotal $3,069.00
1 c. Prepare and Distribute Agenda and
Materials for Four Collaborative
Meetings
Principal
$178.50
8
$1,428.00
Associate $147.00 24 $3,528.00
Project Assistant $90.00 4 $360.00
Subtask Subtotal $5,316.00
1 d. Convene and Facilitate Four
Collaborative Meetings, including Set
Up and Take Down
Principal
$178.50
40
$7,140.00
Associate $147.00 40 $5,880.00
Project Assistant $90.00 0 $0.00
Subtask Subtotal $13,020.00
1 e. Prepare and Distribute Summary of
Four Collaborative Meetings
Principal
$178.50
32
$5,712.00
Associate $147.00 96 $14,112.00
Project Assistant $90.00 1 $90.00
Subtask Subtotal $19,914.00
1 f. Prepare and Post Web Summary of
Four Collaborative Meetings
Principal
$178.50
0
$0.00
Associate $147.00 0 $0.00
Project Assistant $90.00 8 $720.00
Subtask Subtotal $720.00
as n tota $47,247:00
'P=Principal; A=Associate; PA=Project Assistant
Prepared by CONCUR, Inc. 8/14/03 1 of 3
Task 4: Convene acid .Facilitate Guidelines and Standards Meetings
4a. Prepare and Distribute Agenda and
Materials for Guidelines and Standards
Meetings
Principal
$178.50
6
$1,071.00
Associate $147.00 18 $2,646.00
Pro'ect Assistant $90.00 3 $270.00
Subtask Subtotal $3,987.00
4b. Conduct Guidelines and Standards
Meetings between Collaborative
Meetings
Principal
$178.50
36
$6,426.00
Associate $147.00 108 $15,876.00
Pro'ect Assistant $90.00 0 $0.00
Subtask Subtotal $22,302.00
4c. Prepare and Distribute Summaries
of Guidelines and Standards Meetings
Principal
$178.50
24
$4,284.00
Associate $147.00 72 $10,584.00
Pro'ect Assistant $90.00 3 $270.00
Subtask Subtotal $15,138.00
4d. Prepare and Post Web Summary of
Strategic Planning Meetings
Principal
$178.50
0
$0.00
Associate $147.00 0 $0.00
Pro'ect Assistant $90.00 8 $720.00
Subtask Subtotal $720.00
as u Iota $42,147_:00
Professional Services Subtotal $150;1.68.00
Irect xpenses
Telecommunications (Conference Calls, Faxes) $3,500.00
Copying, Express Mail $500.00
Roundtrip Travel to Meeting (Berkeley to Cupertino ~~nd Scott's Valley
ito Cupertino) $832.00
SuoLOtal $4,832.00
TOTAL'': 8155,000.00
Prepared by CONCUR, Inc. 8/14/03 3 of 3