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22. 2010 Annual commission vacanciesOFFICE OF THE CITY CLERK CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: {408) 777-3223 • FAX: {408} 777-3366 CUPERTINO Sumrrlary Agenda Item No. ~~~. Meeting Date: October 6, 2009 SUBJECT AND ISSUE Receive the annual commissions and committees scheduled vacancy report with terms expiring January 30, 2010, and select an application deadline date and interview dates. COMMISSION VACANCIES The Cupertino City Council appoints members to 11 advisory commissions and committees. For most of these, members serve staggered, four-year terms with atwo-term limit. If a person is appointed to fill an unscheduled vacancy for a term that is less than two years, that partial term is not counted against the term limit. Recruitment, appointment, and reappointment are governed by Resolution No. 07-129, and Government Code section 54970. The Teen Commission is governed by City Council Resolution No. 09-115 and follows a different appointment schedule and structure. Vacancies will be announced in October in the local news media, posted at City Hall and the Library, and included in the Cupertino Scene and the City's web site. Notices are also mailed to CERT graduates, Neighborhood Block Leaders, the Chamber of Commerce, service organizations, and other interested parties. Commissioners who have expired terms and are eligible for reappointment are notified. The attached list describes all the commissions and committees, and lists the names of incumbents whose terms are ending in January 2010. Applicants may apply for up to two commissions and each applicant is interviewed for his or her preferred commission(s). z2-~ Commissions and Committees expiring terms 2 STAFF RECOMMENDATION Staff recommends the following: 1. Set the application deadline for January I3, 2010. 2. Conduct interviews on Tuesday and Wednesday, January 26 and 27, Conference Room A, 6:00 p.m. SUBMITTED BY: APPROVED FOR SUBMISSION TO THE CITY COUNCIL: l Kimberly Smith City Clerk David W. Knapp City Manager Attachment A: Annual Appointments List and Notice of Vacancies 22-2 Attachment A CUPERTINO OFFICE OF THE ChfY CLERK CITY HALL 10300 TORRE AVEPdUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3223 • FAX: (408) 777-33fi6 CITY OF CUPERTINO APPOINTMENTS LIST AND NOTICE OF `tACANCIES 20I0 Notice is hereby given that residents are encouraged to apply for positions on City commissions and committees that will have vacancies in Jan!rary of 2010. The application deadline is 5:30 p. m. on Wednesday, Januarv 13, 2010. Council will conduct interviews beginning at 6:00 p.m. on Tuesday and Wednesday, Januarv 26 and 27. Commissioners aze interviewed and appointed by the City Council, and may serve a total of two consecutive 4-year terms. {The Teen Commission has a different term structure). If a person is appointed to fill an unscheduled vacancy that is less than two years, that partial term is not counted against the term limit. All meetings are open to the public. For more information or to apply for a commission, please contact the City Clerk's Office at 777-3223, or ~7sit the city website at www.cupertino.ors7. NOTE: More vacancies may occur on certain commissions depending on the outcome of the City Council election on Nov. 3. Audit Committee - no vacancies The Committee consists of four or five memt~ers serving four-year terms. Two individuals are members of City Council, and a minimum of two and a maximum of three are at large members. The at large members shall not be officials or employees of the City, nor cohabit with as defined by law, nor be related by blood or marriage to any member of the Committee, the City Manager or staff person assigned to the Committee. An Audit Committee at large member is not required to be a Cupertino resident, but the City Council will give priority to individuals who have substantial accounting, audit, or investment experience, preferably in connection with a governmental agency.' The powers and functions of the Audit Committee shall be as follows: A. Review the annual audit report and management letter; B. Recommend appointment of auditors; C. Review the monthly Treasurer's report, D. Review City investment policies and internal controls of such policies. Meetings aze held as needed in January, April, July, and October on the 3rd Thursday of the month at 4:00 p.m. at City Hall in Conference Room A. For more information, call staff liaison Carol Atwood at (408) 777-3220. 22-3 2010 Notice of Commission vacancies 2 Bicycle Pedestrian Commission -1 vacancy ^ Vacant partial term position ending Jan. ` 11 The Commission consists of five members appointed by the council to four-year overlapping terms. None shall be officials or employees of the City nor cohabit with, as defined by law, nor be related by blood or marriage to, any member of the committee, the City Manager or the staff person or persons assigned to the Commission. The function of the Commission is to review, monitor and suggest recommendations for City transportation matters including, but not limited to bicycle and pedestrian traffic, parking, education and recreation within Cupertino. Meetings are held monthly on the third Wednesday at 7 p.m. in City Hall, Conference Room A. For more information, call staff liaison Hannah Chow at (408) 777-3237. Community Development Block Grant (CDBG) 5teerin~ Committee - 2 vacancies ^ Catherine Thaler served from Oct. `06 to Jan. ' 10 (Rancho) -eligible for reappointment ^ Vacant partial term position ending Jan. ' 12 (Garden Gate) -would count as a full term The Steering Committee is the lead citizen participation group in the planning and programming process of the CDBG program. The Steering Committee is involved in the entire CDBG and consolidated planning process. Three members must represent low and moderate-income areas (Rancho Rinconada and Garden Gate), and one member is a citywide representative. The other five members consist of the Housing Commission members. Its specific responsibilities are: a. To advise the City Administration and the City Council in the development of the Consolidated Plan and its related programs. b. To conduct public meetings on the development of the Plan and its programs, and to review and evaluate proposals from the community based organizations. c. To assist the City Council in conducting public hearings on the Plan and its programs. The CDBG Steering Committee meets, as needed at 9:00 a.m., the second Thursday of the month at City Hall, Conference Room C. For more information, call staff liaison Vera Gil at (408) 777-3308. Fine Arts Commission -1 vacancy ^ K.C. Chandratreya served from Jan. '07 to Jan. ' 10 -eligible for reappointment The Commission consists of five members appointed by Council for four-year terms. None of the members shall be employees or officials of the City, nor cohabit with as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or staff person assigned to the Commission. At least three shall be Cupertino residents. The powers and functions of the Fine Arts Commission are to foster, encourage and assist the realization, preservation and advancement of the fine arts for the benefit of the community. The Fine Arts Commission falls under the Political Reform Act of 1974 and financial disclosure is required. Meetings are held on the 4~' Tuesday of every month at 7:00 p.m. in City Hall, Conference Room A. For more information, contact staff liaison Kimberly Smith at (408) 777-3217. 22 - a 2010 Notice of Commiission vacancies 3 Housing Commission -1 vacancy ^ Frances Seward served from Mar. '02 to Jan. ' 10 -not eligible for reappointment (Financial Representative position) The Cupertino Housing Commission consists oi' five members appointed by the council to four-year terms. One must be a representative from a Cupertino financial institution and another from a Cupertino business. Housing Commission members who are representatives of a financial institution or a business are not required to be (~upertino residents, but the financial institution and the business represented must be located in Cupertino. The two community members and the City's appointed representative to the Santa Clara County CDBG Citizens Advisory Committee must be residents of Cupertino. The commission assists in developing housing policies and strategies, recommends policies for implementation and monitoring of affordable housing projects, helps identify sources of funding for affordable housing and performs other advisory functions authorized by the City Council. The Cupertino Housing Commission falls under the Political Reform Act of 1974 and financial disclosure is required. Meetings are held at 9:00 a.m., the second Thursday of the month at City Hall, Conference Room C. For more information, call staff liaison Vera ~3i1 at (408) 777-3308. Library Commission -- no vacancies The commission consists of five members af~pointed by the Council to four-year, overlapping terms. At Least three members must be residents of Cupertino. None of the members shall be officials or employees of the City, nor cohabit with, as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staff person{s) assigned to this Commission. The commission advises the cit~T council on the adequacy of library service within the community and such other matters relating to library service as specified by the city council, and serves as liaison between the city and the Santa Clara County library system. Meetings are held monthly on the first Wednesday of each month at 7:00 p.m. in City Hall, Room 100. For more information, call staff liaison Caa~ol Atwood at {408) 777-3220. Parks and Recreation Commission - 1 vacancy David Greenstein served from Jan. ' 06 to Jan. ' 10 -eligible for reappointment The commission consists of five members who are residents of the City and shall be appointed by the Council to four-year, overlapping terms. None of the members shall be officials or employees of the City, nor cohabit with as defined by Law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staff persons} assigned to this Commission. The commission advises the City Council on municipal activities in relation to parks and recreation, including park site acquisition and development, recreation program policy, and expansion of the park program as development occurs. The P~~.rks and Recreation Commission falls under the Political Reform Act of i 974 and financial discl~~sure is required. 22-5 2410 Notice of Commission vacancies 4 Meetings are held at 7:00 p.m. on the first Thursday of each month in the Community HaIE. For more information, contact staff liaison Mark Linder at (408) 777-3110. Planning Commission - no vacancies The Commission consists of five members appointed by the Council to overlapping four-year terms. Each member shall be a qualified elector in and resident of the City. None of the members shall be off cials or employees of the City and none of whom ,shall cohabit with as defined by law, nor be related by blood or marriage to any other member of the Commission, the City Manager or the staff person(s) assigned to this Commission. The Commission's primary function is to advise the City Council on land use matters such as specific and general plans, zonings and subdivisions. The Commission reviews other matters as specified by City ordinances or Title VII of the Government Code of California. Meetings are held at 6:45 on the second and fourth Tuesday of the month in the Community Hall. For more information, call staff liaison Aarti Shrivastava at (408) 777-3308. Public Safet~Commission - 2 vacancies Daniel Nguyen served from Oct. ' 08 to Jan. ' 10 -eligible for reappointment Nina Daruwalla served from Jan. '06 to Jan. ' 10 -eligible for reappointment The commission consists of five members, all of whom shall reside within the City and shall be appointed by the council to four-year, overlapping terms. None shall be officials or employees of the City, members of the Sheriff s Department of the County, either regular or reserve, nor shall they be members of the Central Fire Protection District. No members of the Public Safety Commission shall cohabit with, as defined by law, nor be related by blood or marriage to any member of the Commission, the Ciiy Manager or the staff person(s) assigned to this Commission. The primary functions are to advise the city council on all areas relating to public safety, traffic, and police, fire and other matters relating to the foregoing. Meetings are held monthly on the second Thursday of each month at 7 p.m. in City Hail, Conference Room A. For more information, call staff liaison Captain Terry Calderone at (408} 868-6600. Teen Commission - No vacancies The commission consists of eleven (to be 9 by 2010} members, with the intention if possible to include at Ieast one person from each public middle school and public high school in Cupertino. Membership on the Commission is limited to Cupertino residents. Members may attend schools outside of the city limits, or be schooled at home. Commissioners must be in 8`" through 12a' grade. Teen Commissioners serve two-year staggered terms. The powers and functions of the Teen Commission are to advise the City Council and staff on issues and projects important to youth. The Commission meets once a month on the second Wednesday at 7:OOp.m, at the Quinlan Community Center, 10185 N. Stealing. For more information, call staff liaison Lauren Phillips, 777- 3134. ii-s 2010 Notice of Commission vacancies 5 Technolo~y, Information, and Communications Commission - No vacancies The Commission consists of f ve members, from among the qualified electors of the City, appointed by the council to four-year, overlapping terms. None of the members shall be officials or employees of the City, nor cohabit with, as def'med by law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staff person(s) assigned to this Commission. They advise the city council on all matters relating to telecommunications within the city of Cupertino, including evaluating compliance with any franchise or other agreement between the city and a telecommunications provider and conducting periodic reviews of providers, facilities, and products. In addition, members serve as liaisons between the city, the public, and telecommunications providers in enhancing education and information. The commission also provides support for community access television, especially public and educational access, and gives guidance when needed for developme:nt and implementation of access channels and programming. The Technology, Information, and Communications Commission falls under the Political Reform Act of 1974 and financial disclosure is required. Regular meetings aze held at least once every three months and, at the discretion of the Commission, other meetings may be held as necessary or expedient. Meetings usually fall on the first Wednesday of the month at 7:00 p.m. in City Hall Conference Room A. For more information, call staff liaison Rick Kitson, 777-3252. zz-~