00-002 Community Dev. Block GrantCOMMUNITY DEVELOP1111ENT BLOCK GRANT
COUNTY/CITY CONTRACT
Contract No. cu-oo-oo
THIS Contract is made and ente~ecl into by and between the COUNTY
OF SANTA CLARA, a political subdivision of the State of California
(hereinafter "COUNTY"), and the CITY/TOWN OF CUPERTINO
(hereinafter "CITY") participating as a member of the County of Santa
Clara COMMUNITY DEVELOPMENT BLOCK GRANT (hereinafter "CDBG") Joint
Powers Agreement. The allocation of funds pursuant to this Contract
shall be a grant. COUNTY approved thE; allocation and disbursement of
CDBG funds to CITY on May 11 L 1999
WITNESSETH
WHEREAS, COUNTY has received CDBG Entitlement Program funds
from the United States Department of Housing and Urban Development
(hereinafter HUD) as an entitlement jurisdiction. pursuant to the
provisions of Title 1 of the Housing anc~~ Community Development Act of
1974, as amended; and,
WHEREAS, COUNTY has agreed to the use by CITY, as a subrecipient,
of a portion of COUNTY'S CDBG entitlerent for a housing program to be
operated within COUNTY and which shell benefit low and very low income
households;
NOW, THEREFORE, the parties agree a:~ follows;
I. PROGRAM
COUNTY agrees to allocate a portion of its CDBG entitlement, and/or
program income as defined in 24 CFR ~~70 Subpart J, "Grant
Administration" (570.504), to the CITY, as a subrecipient of the County
being the sum of Four Hundred Thirt~•Six Thousand One Hundred Fifty-Four
Dollars and Twenty-Seven Cents _ Dollars ($436,.154.27 )
for the purpose of reimbursing the Cite for costs incurred to implement
the housing program (hereinafter "PRC1CiRAM"). A lump sum figure is
allocated for this contract and the parties understand and agree that the
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allocation is distributed by the COUNTY through reimbursing the CITY for
allowed expenses, and no lump sum distribution of CDBG funds is made at
the outset of this contract. Reimbursement for fiscal year 1999/00
shall not exceed the total sum of the beginning fiscal year Cash Control
Sheet (fiscal year CDBG allocation of funds to CITY, and roll-over of
unexpended CDBG funds from previous years allocations to CITY). CITY is
granted authority to also expend funds for eligible CDBG Housing
activities from its approved rehabilitation program revolving loan fund
account, including accrued Program Income. Such authority is based on
CITY being in compliance with all Federal Rules and Regulations governing
the CDBG PROGRAM, and the COUNTY CDBG Reallocation Guidelines.
As a condition to this contract CITY shall submit numerous exhibits
marked as noted herein, attached to this contract, incorporated by this
reference, as though fully set forth as follows: Exhibit "A" (Agency
Description), Exhibit "B" (Project Work Plan), Exhibit "C" (Proposed
Implementation Time Schedule) Exhibit "D" (Budget), Exhibit "E"
(Certifications), Exhibit "F" (Assurances), Exhibit "G" (Insurance), and "H"
(Contracting Principles Documents), or an equivalent acceptable format
for providing this information, for all allocated CITY projects awarded
funding during fiscal year 1999/00 .The approved versions of such
submittals shall become a part of this Contract by being attached hereto
and by this reference incorporating such submittals.
II. TERM
A. The purpose of this Contract is for the COUNTY to disburse CDBG
funds. Unless amended prior to it's expiration, the term of this
Contract for disbursement purposes shall begin on July/ 1. 1999
and shall terminate on June 30, 2000 or unless terminated earlier
pursuant to Section V or Section VII of this Contract. Invoices
requesting disbursements submitted after the expiration of the
contract will be honored only for charges incurred during the
contract term.
B. The term of expenditure by City for the grant amount provided for
herein shall begin on July 1, 1999 and terminate on the earliest
of the following dates as set forth herein: June 30. 2000. or later
date per amendment to this Contract; the date of the expenditure of
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the total grant, and/or program income amount provided for herein;
upon the termination date establi~~hed pursuant to Section V or
Section VII of this Contract.
III. OBLIGATIOPJS OF CITY
A. CitX shall:
1. Provide COUNTY with written cE~rtification that the following
information will be on file at the CITY offices, and will be subject
to monitoring by HUD and/or COUIVTY HCD staff, or their
representatives.
a. Names and addresses of the current CITY Manager and CITY
Councilmembers;
b. Copy of CITY'S approved Affirmative Action Plan; and
c. Records of all CITY Council meetings dealing with CDBG
matters.
2. CITY shall provide COUNTY with information and housing objectives
for the Urban County Comprehensive Housing Affordability Strategy
(CHAS) and/or the Consolidated Flan upon request at the beginning of
each program year.
B. Program Performance by CITY. CITY shall:
1. Conduct the PROGRAM within Santa Clara County, for the purpose of
benefiting low and very low income households.
2. File quarterly reports with COUNTY on the type and number of
services rendered through the operation of the PROGRAM and a
description of the beneficiaries c-f these services, which reports
shall evaluate the manner in which, the PROGRAM is achieving its
objectives and goals as a participating non-entitlement city.
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C. Fiscal Responsibilities of CITY. CITY shall:
1. Appoint and submit the name of the CITY managerial staff who shall
be responsible for the financial and accounting CDBG activities of
CITY, including the receipt and disbursement of CITY CDBG funds. The
COUNTY shall immediately be notified in writing of the appointment
of a new fiscal agent and that agent's name, and CITY will submit
three (3) new signature cards if applicable.
2. Establish and maintain an accounting system that shall be in
conformance with generally accepted principles of accounting. The
accounting system shall be subject to review and approval of
COUNTY.
3. Document all PROGRAM costs by maintaining records in accordance
with Section III, Paragraph D below.
4. Submit to the COUNTY request for reimbursement, as needed,
supported by documentation as agreed to by CITY and COUNTY.
5. Certify current and continuous insurance coverage of CITY, subject
to approval of COUNTY and in accordance with requirements as
outlined in Exhibit "G" (Insurance); and obtain certificate of
sufficient insurance from all subrecipients which shall list CITY as
additional insured.
6. Subparagraph C. 1) through 5) above are express conditions precedent
to disbursement of any COUNTY funding and failure to comply with
these conditions may, at the discretion of COUNTY, result in the
suspension of funding or termination of specific projects in non-
compliance; or initiate the suspension of funding or termination of
this Contract as provided for herein.
7. CITY is liable for repayment of all disallowed costs and .ineligible
activities. Disallowed costs and ineligible activities may be
identified through audits, monitoring or others sources. CITY shall
be required to respond to any adverse findings which may lead to
disallowed costs, subject to pro~is-ions of OMB Circular A-87, "Cost
Principles for State and Local Governments", and A-128, "Single
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Audits of State and Local Governrnents". CITY shall be required to
respond to any adverse findings ~Nhich may lead to ineligible
activities, subject to provisions of 24 CFR Part 570.201-206
"Eligible Activities" and 24 CFR Part 570-207 "Ineligible
Activities".
D. Establishment and Maintenance or Records. CITY shall:
1. Maintain complete and accurate records of all its CDBG transactions
including, but not limited to, con~rracts, invoices, time cards, cash
receipts, vouchers, canceled checks, bank statements, client
statistical records, personnel, property and all other pertinent
records sufficient to reflect pro~~erly:
a. All direct and indirect cosh: of whatever nature claimed to
have been incurred or anticipated to be incurred to perform
this Contract or to operate tt~e PROGRAM; and
b. All other matters covered key this Contract.
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E. Preservation of Records. CITY shall preserve and make available its
records:
1. Until the expiration of five years from the date of final
payment to CITY under this Contract; or
2. For such longer period, if any as is required by applicable law;
or
3. If this Contract is completf~ly or partially terminated, the
records relating to the work: terminated shall be preserved and
made available for a period of five years from the date of
termination.
F. Examination of Records: Facilities. At any time during normal
business hours, and as often as rr~ay be deemed reasonably necessary,
CITY agrees that HUD and the COUNTY, and/or any duly authorized
representatives may until expiration of: (a) five years after final
payment is made pursuant to this Contract, (b) five years from the
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date of termination of this Contract, or (c) such longer period as
may be prescribed by law: have access to and the right to examine
Subrecipient CDBG records and facilities. The CITY shall provide
language in it's Contracts with all Subrecipients stipulating that at
any time during normal business hours, and as often as may be
deemed reasonably necessary, Subrecipient agrees that HUD and the
COUNTY, and/or any duly authorized representatives may until
expiration of: (a) five years after final payment is made pursuant to
this Contract, (b) five years from the date of termination of this
Contract, or (c) such longer period as may be prescribed by law: have
access to and the right to examine Subrecipient CDBG records and
facilities. CITY also agrees that COUNTY or any duly authorized
representatives shall have the right to audit, examine, and make
excerpts or transactions of and from, such records and to make
audits of all contracts and subcontracts, invoices, payrolls, records
of personnel, conditions of employment, materials and all other data
relating to the PROGRAM and matters covered by this Contract. CITY
will be notified in writing of intended audits. CITY will be notified
in writing of intended inspections of records and facilities and of
intended audits no less than three> business days before such
inspections or audits. CITY will be required to respond in writing to
the HCD Program Manager to any audit findings, anal have the
responses included in the final audit report. The cost of any such
audit will be borne by COUNTY.
G. Compliance with Law. CITY staff shall become familiar and comply
with and require all its subcontractors, independent contractors and
employees, if any, to become familiar and comply with all applicable
Federal, State and local laws, ordinances, codes, Regulations and
decrees including, but not limited to, those Federal rules and
Regulations, executive orders, and statutes identified in "F"
ASSURANCES. Specifically, CITY shall comply with the requirements
of OMB Circular No. A-87, "Principles for Determining Costs
Applicable to Grants and Contracts with State, Local and Federally
recognized Indian Tribal Governments", and OMB Circular A-128
"Audits of State and Local Governments."
In addition, CITY will comply with Federal Regulations as cited in 24
CFR Part 570, Subpart J, and 24 CFR Part 85, and all other local,
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State or Federal laws applicable t~e this PROGRAM.
IV. OBLIGATIONS OF COUNTY
A. Method of Payment. During the term of this Contract, COUNTY shall
reimburse CITY for all allowable ~:,osts and expenses incurred in
connection with the PROGRAM, n~~t to exceed the total sum of the
beginning fiscal year Cash Control Record plus all Program Income
accrued during the fiscal year. Reimbursement for eligible expenses
will be paid by COUNTY within thirty days (30) of the date the
reimbursement request is received by COUNTY HCD staff, under the
provision that the CITY has complied with all PROGRAM regulations,
and contract conditions agreed to key CITY and COUNTY.
Reimbursement may be held back.. in part or in full, by COUNTY, in
the event of CITY'S non-compliance to PROGRAM regulations and
conditions. Substantial non-compliance includes, but is not limited
to, incomplete documentation of expenses, failure to submit
adequate documentation of PROGRAM progress as described in III,
paragraph B.2, of this Contract, ;failure to provide and maintain an
accounting system that shall be in conformance with generally
accepted principles of accounting, or based on the suspension or
termination of the Grant to COUN"fY made pursuant to the Housing
and Community Development Act of 1974, as amended.
B. In the case of CITY substantial r~on-compliance prior to exercising
any recourse authorized herein, COUNTY shall initiate the following
procedure:
1. Notify the CITY Coordinator in writing of the alleged
substantial non-compliance and request an immediate meeting
between CITY Coordinator and COUNTY HCD Program Manager to
resolve issue(s). If issue(s- is(are) not resolved satisfactorily
within thirty (30) days, notify CITY Manager in writing
requesting an immediate meeting between CITY Manager, CITY
Coordinator and COUNTY HCD Program Manager to resolve the
issue(s).
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2. Determine if any portion of the reimbursement request meets
all eligible criteria, and if so, authorize payment for the
eligible portion of the reimbursement request;
3. Review the procedure to be followed under V. C. of this
Contract (CONTRACT COMPLIANCE, Corrective Action
Procedure); and
4. If applicable, forward a written report to HUD's Regional
Office detailing the substantial non-compliance issues and the
steps being instituted to correct performance, copy to the CITY
Manager.
C. Compliance with Law. COUNTY shall become familiar and comply
with and require all its subcontractors and employees, if any, to
become familiar and comply with- all applicable Federal, State and
local laws, ordinances, codes, regulations and decrees including, but
not limited to, those Federal rules and regulations, executive orders,
and statues identified in "F" ASSURANCES. Specifically, COUNTY
shall comply with the requirements of OMB Circular No. A-87,
"Principles for Determining Costs Applicable to Grants and
Contracts with State, Local, Federally recognized Indian Tribal
Governments", and OMB Circular A128 "Audits of State and Local
Governments".
In addition, COUNTY will comply with Federal Regulations as cited in
24 CFR Part 570, Subpart J, and 24 CFR Part 85, and all other Local,
State or Federal laws applicable to this PROGRAM.
V. CONTRACT COMPLIANCE
A. Monitoring and Evaluation of Services. Evaluation and monitoring of
the PROGRAM performance shall be the mutual responsibility of both
COUNTY and CITY, with the understanding that HUD looks to COUNTY
as the sole responsible party for meeting PROGRAM requirements.
CITY shall furnish data, statements, records, information and
reports as mutually agreed to by CITY and COUNTY as necessary for
COUNTY to monitor, review and, evaluate the performance of the
PROGRAM and its components. COUNTY shall have the right to request
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the services of an outside agent to assist in any such evaluation.
Such services shall be paid for by COUNTY.
B. Contract Non-compliance. If CITY fails to comply with any provision
of this Contract (24 CFR 85.43 "Enforcement") COUNTY shall have the
right to terminate this contract or to require corrective action to
enforce compliance with such provision. Examples of non-compliance
include but are not limited to:
1. If CITY knowingly has madE~ any material misrepresentation of
any nature with respect to any information or data furnished
to COUNTY in connection with the PROGRAM.
2. If there is pending litigation with respect to the performance
by CITY of any of its duties; or obligations under this Contract
which may materially jeopardize or adversely affect the
undertaking of or the carrying out of the PROGRAM. The CITY
and COUNTY may negotiate a reinstatement of this Contract
following termination or conclusion of such litigation.
3. If CITY has taken any action pertaining to the PROGRAM, which
action required COUNTY ap~~roval, and such approval was not
obtained.
4. If CITY is in default under any provision of this Contract.
5. If CITY makes improper use ~f COUNTY funds.
6. If CITY fails to meet all provisions of the COUNTY CDBG
Reallocation Guidelines, or Joint Powers Agreement.
C. Corrective Action Procedure. Once non-compliance is established the
following procedure shall be initiated:
1. COUNTY HCD Program Man~~ger and CITY Manager shall negotiate
a time frame and course of action for correcting the non-
compliance; ~ -
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2. Under this Contract, CITY shall provide COUNTY with a written
plan and time frame for correcting the non-compliance issue
(s). Such plan shall be submitted by CITY to COUNTY within
thirty (30) days of the initial non-compliance meeting between
CITY and COUNTY.
3. CITY must initiate the corrective action procedure within
sixty (60) days of the initial non-compliance meeting between
the COUNTY HCD Program Manager and the CITY Coordinator
(COUNTY, at their discretion, may extend this time line for
extenuating circumstances);
4. COUNTY shall have the right to require the presence of CITY
officers at any hearing or meeting called for the purpose of
considering corrective action; and
5. CITY has the right to appeal all findings of non-compliance,
and subsequent corrective action, with both the COUNTY Board
of Supervisors and HUD.
D. Termination for Cause. Notwithstanding anything to the contrary
contained in the foregoing, COUNTY may terminate or suspend this
Contract by written notice to CITY for any of the following reasons:
1. The non-compliance issue(s) as set forth in Section V, B have
not been addressed and resolved within the aforementioned
corrective action plan time period;
2. If CITY is in bankruptcy or receivership;
3. If a member of CITY'S management is duly found to have
committed wrongful acts in connection with the CDBG program
(termination or suspension shall be applied only to that portion
of the CDBG program for which the person who committed
wrongful act is responsible);
4. If there is reliable evidence that CITY is unable to operate the
PROGRAM. ,
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Suspension of payment or termin~~tion under this section shall be
effective on the date notice of termination is received by CITY, or
such later date as may be specified in the notice.
VI. PROGRAM CI~ORDINATION
A. COUNTY. The County Executive shall assign a single PROGRAM
MANAGER for COUNTY who shall render overall supervision of the
progress and performance of this Contract by COUNTY. All services
agreed to be performed by COUNTY shall be under the overall
direction of the PROGRAM MANAGI.R.
B. CITY. As of the date hereof, CIT'~( has designated
Vera Gi 1 to serve as CITY CDBG Program
Coordinator, and CITY MANAGER Llan Brawn
(or assignee approved by the CIT`( Council) to assume overall
responsibility for the progress an~~ execution of this Contract. The
COUNTY shall be immediately notified in writing of the appointment
of a new CITY CDBG Program Coordinator, or a new CITY Manager (or
assignee approved by the CITY CEiuncil).
C. NOTICES. All notices or other correspondence required or
contemplated by this Contract sh<~II be sent to the parties at the
following addresses:
COUNTY Charles Chew, HCD Program Manager
Housing and Community Development Program
1735 North First Street, Suite 265
San Jose, CA 95112
CITY City of Cupertino
Name of CITY
10300 Torre Avenue, Cupertino, CA 95014
Address of CITY
Don Brown
Name of CITY MANAGER
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All notices shall either be hand delivered or sent by United States mail,
registered or certified, postage prepaid. Notices given in such a manner
shall be deemed received when hand delivered or seventy-two (72) hours
after deposit in the United States mail. Any party may change his or her
address for the purpose of this section by giving five days written notice
of such change to the other party in the manner provided in this section.
VII. TERMINATION
A. In addition to the COUNTY'S right to terminate for cause set forth in
Section V, either COUNTY or CITY may suspend or terminate this
Contract as provided for in 24 CFR 570, at Subpart J "Grant
Administration", and/or 24 CFR 85.44 "Termination for Convenience".
Provisions of the Reallocation Guidelines will apply, but may be
adjusted if termination is for cause.
B. Upon termination, either under this Section VII or Section V, CITY
shall:
1. be paid for all documented:~services~ actually rendered to
COUNTY to the date of such termination; provided, however,
COUNTY shall be obligated to compensate CITY only for that
portion of CITY'S services which are allowable costs and
expenses as determined by an audit or other monitoring device;
2. turn over to COUNTY immediately any and all copies of studies,
reports and other data, whether or not completed, prepared by
CITY or its subcontractors or subrecipients, if any, in
connection with this Contract. Such materials shall become
property of COUNTY. CITY, however, shall not be liable for
COUNTY'S use of completed documents if used for other than
the services contemplated by this Contract; and
3. transfer to the COUNTY any CDBG funds on hand and any
accounts receivable attributable to the use of CDBG funds. All
assets acquired with CDBG funds shall be returned to the
COUNTY unless otherwise negotiated by separate Contract per
the provisions of the Santa,Clara County CDBG REALLOCATION
GUIDELINES.
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C. Upon termination of this Contract, CITY shall immediately provide
COUNTY access to and copies of (if requested) all documents,
records, payroll, minutes of meetings, correspondence and all other
data pertaining to the CDBG entitlement fund granted to CITY
pursuant to this Contract.
VIII. USE AND DISPOSAL OF REI~L OR PERSONAL PROPERTY
CITY and COUNTY will be accountable 'for all applicable Federal
Regulations as detailed by 24 CFR Part 570, Subpart J, i.e. 570.500
(Definitions), 570.503 (Agreements with Subrecipients), 570.504
(Program Income), and 570.505 (Use of Real Property) with regards to the
use and disposal of Real or Personal Property purchased in whole, or in
part, with CDBG funds.
A. In addition, 24 CFR Part 85 (The Common Rule) includes definitions
under 24 CFR Part 85.3, however, Common Rule 85.31 (Real Property)
DOES NOT APPLY TO CDBG ACTIVITIES.
The following definitions will apply to~:~this Contract:
B. Definitions. 24 CFR, Part 85 (Common Rule) 85.3
1. Equipment means tangible, non-expendable, personal property having
a useful life of more than one ye~~r and an acquisition cost of $5,000
or more per unit.
2. Title as defined in detail in 24 CFR, Part 85.32 (a).
3. Use as defined in detail in 24 CFF3, Part 85.32 (c) (1 ).
4. Supplies as defined in detail in 2~F CFR, Part 85..33.
5. Procurement. Use and Disposition of Real Property as defined in
detail by 24 CFR, Part 570.503 (.Agreements With Subrecipients),
570.505 (Use of Real Property), and 570.504 (Program Income).
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IX. PROGRAM INCOME
Income generated by the PROGRAM shall be regulated by all provisions of
24 CFR 570 Subpart J "Grant Administration", and the Santa Clara County
CDBG REALLOCATION GUIDELINES. (C. 1. a.c . )
X. INDEPENDENT CONTRACTOR
This is a Contract by and between independent contractors and is not
intended and shall not be construed to create the relationship of agent,
servant, employee, partnership, joint venture or association between CITY
and COUNTY. CITY, including its officers, employees, agents, independent
contractors or subcontractors, shall not have any claim under this
Contract or otherwise against COUNTY for any Social Security, Worker's
Compensation, or employee benefits extended to employees of COUNTY.
XI. ASSIGNABILITY
A. This Contract may not be assumed nor assigned to another CITY,
CORPORATION, PERSON, PARTNERSHIP or any other entity without the
prior written approval of COUNTY.
B. None of the work or services to be performed hereunder shall be
assigned, delegated or subcontracted to third parties without the
prior written approval of COUNTY. Copies of all third party contracts
shall be submitted to COUNTY at least ten days prior to the proposed
effective date. In the event COUNTY approves of any such
assignment, delegation or subcontract, the subcontractors,
assignees or delegates shall be deemed to be employees of CITY, and
CITY shall be responsible for their performance and any liabilities
attaching to their actions or omissions. The use of the word
"employees" in this paragraph is limited solely to activities by those
persons described herein, related to the management and potential
repayment of the program funds provided for in the Contract. The use
of the term here does not create, liability for personal injuries,
worker's compensation or other forms of liability, obligation or
responsibility which flow from employee/employer relationships.
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XlI. DISCLOSURE OF CONFIDEf~ITIAL CLIENT INFORMATION
COUNTY and CITY agree to maintain tl~e confidentiality of any information
regarding applicants for services offered by the PROGRAM pursuant to this
Contract or their immediate families which may be obtained through
application forms, interviews, tests, reports from public agencies or
counselors, or any other source. Without the written permission of the
applicant, such information shall be divulged only if permitted by law or
as necessary for purposes related to the performance or evaluation of the
services and work to be provided pursuant to this Contract, and then only
to persons having responsibilities under this Contract, including those
furnishing services under the PROGRAM through approved subcontracts.
XIII. HOLD HARMLESS
CITY shall indemnify and hold harmless, the COUNTY, its employees and
elected officials, boards and commissions, with respect to any damages,
including attorney's fees and court costs, arising
from:
1. Any negligent act or omission, or willful misconduct arising
out of any work or service performed by CITY, its officers,
employees, agents or subcontractors under the PROGRAM or
this Contract, including but not limited to the evaluation and
monitoring of subrecipients PROGRAM performance.
COUNTY shall indemnify, defend and hold harmless, the CITY, its
employees, officers, officials, boards ar~d commissions, and agents, with
respect to any claims, causes of action, or damages, including attorney's
fees and court costs, arising from:
1. The failure of COUNTY to rE~imburse CITY for eligible costs as
defined by HUD and this Contract; and
2. Any negligent act or omission, or willful misconduct arising
out of any work or service ~-erformed by COUNTY, its officers,
employees, agents or subcontractors under the PROGRAM or
this Contract.
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All additional provisions set forth in Exhibits "A" - "G", attached hereto
and incorporated herein by this reference, e.g. Insurance "G", shall be
required by CITY of all its program recipients.
XIV. WAIVER OF RIGHTS AND REMEDIES
In no event shall any payment by COUNTY constitute or be construed to be a
waiver by COUNTY of any breach of the covenants or conditions of this
Contract or any default which may then exist on the part of CITY, and the
making of any such payment while any such breach or default shall exist
shall in no way impair or prejudice any right or remedy available to
COUNTY with respect to such breach or default. In no event shall payment
to CITY by COUNTY in any way constitute a waiver by COUNTY of its rights
to recover from CITY the amount of money paid to CITY on any item which
is not eligible for payment under the PROGRAM or this Contract.
XV. NONDISCRIMINATION
In connection with the performance of this Contract, CITY assures that no
person shall be subject to discrimination because of sex, race, religion,
ethnic background, sexual preference,
age, handicapped status, or union activity.
XVI. EQUAL OPPORTUNITY REQUIREMENTS
The County of Santa Clara is an equal opportunity employer. CONTRACTOR
shall comply with all applicable Federal, State, and local laws and
regulations including Santa Clara County's equal opportunity requirements.
Such laws include but are not limited to the following: Title VII of the
Civil Rights Act of 1964 as amended; Americans with Disabilities Act of
1990; The Rehabilitation Act of 1973 (Sections 503 and 504); California
Fair Employment and Housing Act (Government Code sections 12900 et
sea.); California Labor Code sections 1101, 1102, and 1102.1.
CONTRACTOR shalt not discriminate against any subcontractor, employee,
or applicant for employment because of age, race, color, national origin,
ancestry, religion, sex/gender, sexual orientation, mental disability,
physical disability, medical condition, political beliefs, organizational
affiliations, or marital status in the ,recruitment, selection for training
including apprenticeship, hiring, employment, utilization, promotion,
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layoff, rates of pay or other forms of compensation.
XVII. AMENDMENTS
Amendments to the terms or conditions of this Contract shall be
requested in writing by the party desirirg such amendments, and any such
amendment shall be effective only upon the mutual Agreement in writing
of the parties hereto.
XVIII. INTEGRATED DOCUMENT
This Contract, in conjunction with the Santa Clara County CDBG Joint
Powers Agreement, contains the entire ~~greement between COUNTY and
CITY with respect to the subject matter hereof. No written or oral
agreements, other than the Santa Clara County CDBG Joint Powers
Agreement, with any officer, agent or employee of COUNTY prior to
execution of this Contract shall affect ~~r modify any of the terms of
obligations contained in any documents comprising this Contract.
XIX. ATTORNEY'S FEES
In the event it becomes necessary for ;any party to obtain legal counsel to
enforce the terms of this contract, the prevailing party shall be entitled
to recover reasonable attorney's fees ~~nd costs.
XX. MISCELLANEOUS
A. The captions of this Contract are for convenience of reference only,
and the words contained therein ;hall in no way be held to explain,
modify, amplify or aid in the interpretation, construction or meaning
of the provisions of this Contract.
B. All exhibits attached hereto and referred to in this Contract are
incorporated herein by this reference as if set forth fully herein.
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IN WITNESS WHEREOF, the parties have executed this Contract in duplicate
the day and year above written.
ATTEST: ,
~~ G~ ~ ~ ~,
Cler oard of Superviso
H'YLLC~S Ar PERE~
APPROVED AS TO FORM AND
LEGALITY:
-~ t ~~.~.i . ~c
r
Deputy County Counsel
COUNTY OF SANTA CLARA
Chair Board of Su e vi
PETS ~IIcMUG~N
APPROVED TO FO
City Attorney
FY 99/00 contracts #3
Rev 9/15/99
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Exhibit A
.. ~ ; r~
~;~ ~
~... ~ ~`
ApplicantlA er-cy,~.. ~-..;, ~~ s ~~~ Project #
i~~iid-Peninsula Housing Coalition CU-94-13
~g®nc~A`. ~res~~ ~~: ~,a~r, w~~x ~o ~ct,Name : ~. _. ~_:
1658 Bair Island Road, Suite 300 i 14f id-Peninsul IIou~,ng Coalrtiun
Redwood City, CA 94063 j IPr ct Tess=~. - ,~~'
~ Cupertino City-Wide
` enc <Phone~. ~
(65U) 299-8000
Agency FAX~'_ ,~;~:'~ ~»:. L _ ~~,~'
(650) 299-801 U ~ ~ ~ ~~
~s --~,.,-...., ~-~-- ~ -
Project Description ~~~~< .~ ~. s , .; L .'~
Fund to cover soft costs for Mid-Peninsula Housi~ig Coalition to explore site feasability.
Funds are to be reprogrammed later this year. Fwids will be transferred later this year to
Cupertino Community Services Housing Development.
Exhibit B
Agency Name: Mid-Peninsula Housing Coalition
2000
Project Name: Mid-Peninsula Housing Coalition
Project Work Plan
FY 1999/2000
Project No. CU-94-13
Date Prepared: February 7,
Santa Clara County HCD
Responsible staff person(s). and
approximate percentage of the time
charged to thus activity Activity. for period Products or milestones
Planner II/Housing Specialist 0% First Quarter: Reprogram funds to CCS First Quarter: None
new construction
Second Quarter: None
Second Quarter: None
Third Quarter: None
Third Quarter: None
Fourth Quarter: None
Fourth Quarter: None
Exhibit C
Proposed Implementation Time Schedule
FY 1999/2000
Agency Name: City of Cupertino Date: February 7, 2000
Project Name: Mid-Peninsula Housing Coaltion Project #: CU-94-13 Santa Clara
County HCD
Specific Activities JUL AUG SEPT. OCT NOV DEC JAN FEB..
, MAR APR, MAV .JUN
Reprogram funds ® ® ® ® ® ® ® ® ® ^ ^ ^
None ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^
Exhibit D
BUDGET
FY 1999/2000
Agency Name: City of Cupertino
Project Name: Mid-Peninsula Housing Coalition
Project #: CU-94-13
Date Prepared: February 7, 2000
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN
SALARIES
Personnel
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design
Acquisition
Site investigation $49,330
Exhibit A
R ~ «~
~ r ~ i~ I - rr'_~~3F,~'' ~ °~~ :~.~ v'~
1~.~,.. k..,
~.. - 1
r3 ~ {
APPlicantlA' ency.~.~~~'~."°°~~: ~.:; Project #,,
City of Cupertino '~ CCU-~>~-1 1
A~enc r~Address,~ o ect'Name ~~
Community Development ,Dept, ~~ ~ IPA--f~--! __ _ _ . .. _. .. ,. _ __i . _ . .~ - A ~ Y
fo dahle Housu~~* Fund
10300 Torre Avenue ' ""~ T'""N'~ ~""~
raect"Address
ICu ertino, CA 95014 ' " ' ~"~~~~
_, ,. _.~. _ ~.m ~ ~ ~. ... City-wide activity
~(40ti1777-,251 i
~(40~) 777-3333
Projec o '=~~~ '° ~ ,~
Provide funds to non-profit agencies for construction of affordable units. Funds will be
(transferred later this year to Cupertino Community Services Housing Development.
Exhibit B
Agency Name: City of Cupertino
Project Name: Affordable Housing Fund
Project Work Plan
FY 1999/2000
Project No. CU-98-11
Date Prepared: February 7, 2000
Santa Clara County HCD
Responsible staff person(s) and
approximate percentage of the time
charged to this activity Activity for period Products or milestones
Planner II/Housing Specialist 0% First Quarter: Transfer funds to CCS new First Quarter: None
construction
Second Quarter: None
Second Quarter: None
Third Quarter: None
Third Quarter: None
Fourth Quarter: None
Fourth Quarter: None
Exhibit C
Proposed Implementation Time Schedule
FY 1999/2000
Agency Name: City of Cupertino
Project Name: Affordable Housing Fund Project #: CU-98-11
HCD
Date: February 7, 2000
Santa Clara County
Specific Activities JUL AUG SEPT. OCT NOV DEC JAN FEB MAR: APR MAY JUN
Transfer funds to CCS
new construction ® ® ® ® ® ® ® ® ® ^ ^ ^
None ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^
Exhibit D
Agency Name: City of Cupertino
Project Name: Affordable Housing Fund
BUDGET
FY 1999/2000
Project #: CU-98-11
Date Prepared: February 7, 2000
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN
SALARIES
Personnel
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design
Acquisition
Site investigation $96,345.21
Exhibit A
kip' ~ ~ ~ ~ ~ ~, t~ ~ ,~.~i~
+"' _ ~.s
E
ApplicantlA enc ,->:~ ~ Pro ect # ~; . ' ' ' : ~:_:~~ ~
C
P ~Cit<' of C'ufertino
LA `c :Ad r, s' j <;t`
r~i~ CCU-~~y-1 1 ____ ~
~ ectName ~ ,s r , f. ..,... ~' ,..
~.rs ~ '
i ..,~.Lr~ .
Community Development Department . _ _.
Affordable Housing Fund
~ 10300 Torre Avenue ra ect.A dress ~~:~ ~~ ~~' '~~
Cu ertmo, CA 95014 .~ ~n/a i
~yj /~V /'~}'~ rti~
genCYS~4i~<;~. - Y T~e~ .w?_~ ~y~`
i
(40R> 7 i ~-3251 ~
~A~ enc :FAK :_
3: I
(40S) Iii-;3_„
~ .
~ectzDe~~rl ,_. ~:~~ h. u~,~ ~
P
~
Q
~
~
.
~
,
.
..
- ... vL
_L _ ~ S : .~
Provide non-profit agencies with funds to constrict affordable housing units in the City of
s Cupertino. These funds have been awarded to Cupertino Community Services for
contruction of 24 affordable units. Funds will be transferred to another account later this
year.
Exhibit B
Agency Name: City of Cupertino
Project Name: Affordable Housing Fund
Project Work Plan
FY 1999/2000
Project No. CU-99-11
Date Prepared: February 7, 2000
Santa Clara County HCD
Responsible staff person(s) and
approximate percentage of the time
charged to this activity Activity for. period Products or milestones
Planner II/Housing Specialist 0% First Quarter: Transfer funds to CCS new First Quarter: None
construction
Second Quarter: None
Second Quarter: None
Third Quarter: None
Third Quarter: None
Fourth Quarter: None
Fourth Quarter: None
Exhibit C
Proposed Implementation Time Schedule
FY 1999/2000
Agency Name: City of Cupertino
Project Name: Affordable Housing Fund Project #: CU-99-11
HCD
Date: February 7, 2000
Santa Clara County
Specific Activities JUL AUG SEPT. OCT NOV DEC' JAN FEB MAR APR MAY JUN
Transfer funds to CCS
new construction ® ® ® ® ® ® ® ® ® ^ ^ ^
None ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^
Exhibit D
Agency Name: City of Cupertino
Project Name: Affordable Housing Fund
BUDGET
FY 1999/2000
Project #: CU-99-11
Date Prepared: February 7, 2000
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NOV .DEC. JAN FEB MAR` APR. .MAY JUN
SALARIES
Personnel
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design
Acquisition
Site investigation $45,345.00
Exhibit A
i~ - k - v ar.}, %7sv~.., :.a .a_ ~,{it k~ Kxv,~
"<
.w.. d ~~ ~" V~ ~~_ (fir ~~~ ~ '"" :; -
rr~ '' ~~.<{ . '~ ~~..~~.....~_. Yip;" y~
... ,x_w. .~. ....
Appaicant/A en"~ ~_' Pro'ect # ~ - _ ~ ~'~`.
City of Cupertino CU-9~-92
~Agenc ~, Cess<.~ "~fi;' ~ P o ec Name _ __~_. .. ~'~K ~
Community Development Department i ~1'ubl, c Serl~~ce Grant Implementation
10300 Torre Avenue ' ro ect Address ~~ _ _~ _ }:`~~
ICupertino, CA 95014 ~ ICi}~~ wide
~Ancin~+v~Phn1'r
(40~>777-3251
(404) 777-3 X33
Review and monitor CDBG subrecipient agreements. Meet with subrecipients as needed,
negotiate and amend agreements, monitor agenc}~ progress.
Exhibit B
Agency Name: City of Cupertino
Project Name: Public Service Implementation
Project Work Plan
FY 1999-2000
Project No. CU-98-92
Date Prepared: February 7, 2000
Santa Clara County HCD
Responsible staff person(s) and
approximate percentage of the time
charged to this activity Activity for period' Products or milestones
Planner II/Housing Specialist 7% First Quarter: Administer CDBG public First Quarter:
service grants and negotiate contracts
Second Quarter:
Second Quarter: Continue to monitor
agreements Third Quarter:
Third Quarter: Continue to monitor Fourth Quarter:
agreements
Fourth Quarter: Begin to plan next CDBG
allocation schedule and continue
monitoring current agreements
Exhibit C
Proposed Implementation Time Schedule
FY 1999/2000
Agency Name: City of Cupertino
Project Name: Public Service Grant Implementation Project #: CU-98-92
Date: February 7, 2000
Santa Clara County HCD
Specific Activities JUL AUG SEPT. QCT NOV.. DEC JAN FEB MAR APR- MAY JUN
Negotiate agreements ® ~
Monitor agreements ® ®
Begin CDBG funding
process ~ ~
Exhibit D
BUDGET
FY 1999/2000
Agency Name: City of Cupertino
Project Name: Public Service Grant Implementation Project #: CU-98-92
Date Prepared: February 7, 2000
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NOY DEC JAN FEB MAR APR MAY JLThT
SALARIES $2,993.50
Personnel
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design
Acquisition
Site investigation
Exhibit A
,~ t ~g ~~
1 yz"`-` ~"`~' n-e4.F''.~,~..~4: t j~rr ~...~ .~„~ ~~ w~ ~ ~ 't :.- ~a ~;k.
u{,y ~f~
r r"~k.: `X `~*Sby.,k»y.+Yf ~'r , z, a~x ~.t „~rgycc~ o~,p~~r-aa;
;,
ApplicantlA"~~en~ Pro ect#. ~ ' `
Cltti' Ot CU(~ZI~Tlr10 C U-~~U-~)~
A_ q~ncy:Address~}~~ ' k"~-~'.~a `' Pro~ect~Name- -
~ ~
( .
~
Community Development Department Public Seri ice Grant Implcmentatiun
10300 Torre Avenue ! rol~ectAddress
Cupertino, CA 95014 ~n/a ~. "~
"
~:.,
1
Agency.Phone J;;, ._ ,, ~ ~
~
A enc FAX' 'I
.1 Y ~ ~:. a .:-t 3 ~ .s
~ (40~) 777-,333 ~ '~
~-~
Pro~ect'Qescriptio ....~ ~ ...,k. ~„ ,_ ~~, ~ ~~~~~ _ ~'~ a
w V~
~: ~~ -
Review and monitor CDBG subrecipient agreements. Meet with sub
recipients as needed,
(
I negotiate and amend agreements, monitor agency progress.
Exhibit B
Agency Name: City of Cupertino
Project Name: Public Service Implementation
Project Work Plan
FY 1999-2000
Project No. CU-00-92
Date Prepared: February 7, 2000
Santa Clara County HCD
Responsible staff person(s) and
approximate percentage of the time
charged to this activity Activity for period Products or milestones
Planner II/Housing Specialist 7% First Quarter: Administer CDBG public First Quarter:
service grants and negotiate contracts
Second Quarter:
Second Quarter: Continue to monitor
agreements Third Quarter:
Third Quarter: Continue to monitor Fourth Quarter:
agreements
Fourth Quarter: Begin to plan next CDBG
allocation schedule and continue
monitoring current agreements
Exhibit C
Proposed Implementation Time Schedule
FY 1999/2000
Agency Name: City of Cupertino
Project Name: Public Service Grant Implementation Project #: CU-00-92
Date: February 7, 2000
Santa Clara County HCD
Specific Activities JUL AUG SEPT. OCT NOV DEC JAN FEB MAR APR MAY JUN
Negotiate agreements ® ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^
Monitor agreements ® ®
Begin CDBG funding
process ^ ^ ^ ^ ® ® ® ^ ^ ^ ^ ^
Exhibit D
BUDGET
FY 1999/2000
Agency Name: City of Cupertino
Project Name: Public Service Grant Implementation Project #: CU-00-92
Date Prepared: February 7, 2000
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NQV DEC JAN FEB MA.R APR MAY ''JUN
SALARIES $8000
Personnel
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design
Acquisition
Site investigation
Exhibit A
Community Development Department
10300 Torre Avenue
Cupertino, CA 95014
I('U-X19.92
ro,~ect tame __.____ __,~'M > `~` :~~
Yubl ~ Service (;cant Implement~ti~>n
~Pro~ ect Address ,~
(40~) 777-3251
(40b) 777-3333
and monitor CDBG subrecipient agreem~:nts. Meet with subrecipients as needed,
e and amend agreements, monitor agenc~~ progress.
Exhibit B
Agency Name: City of Cupertino
Project Name: Public Service Implementation
Project Work Plan
FY 1999-2000
Project No. CU-99-92
Date Prepared: February 7, 2000
Santa Clara County HCD
Responsible staff person(s) and
approximate percentage of the time
charged to this activity Activity far period ,Products or milestones
Planner II/Housing Specialist 7% First Quarter: Administer CDBG public First Quarter:
service grants and negotiate contracts
Second Quarter:
Second Quarter: Continue to monitor
agreements Third Quarter:
Third Quarter: Continue to monitor Fourth Quarter:
agreements
Fourth Quarter: Begin to plan next CDBG
allocation schedule and continue
monitoring current agreements
Exhibit C
Proposed Implementation Time Schedule
FY 1999/2000
Agency Name: City of Cupertino
Project Name: Public Service Grant Implementation Project #: CU-99-92
Date: February 7, 2000
Santa Clara County HCD
Specific Activities JUL AUG SEPT. OCT NQV DEC JAN FEB MAR APR MAY JUN
Negotiate agreements ® ~
Monitor agreements ® ®
Begin CDBG funding
process ~ ~
Exhibit D
BUDGET
FY 1999/2000
Agency Name: City of Cupertino
Project Name: Public Service Grant Implementation
Project #: CU-99-92
Date Prepared: February 7, 2000
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JVN
SALARIES $8000
Personnel
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design
Acquisition
Site investigation
Exhibit A
- ~~ ~_ ~~•
tyY
~.
~~ _
.-.Tr 1 i x
ApplicantlAgency~~? ~ ~'`"
Cit,~ of Cupertino
f s.. -~~y
A enc Address- - y ,.~.__
'Community Development Department
10300 Torre Avenue
CA 95014
(408> 777-3251
(408) 777-3333
Project:#...~': ' ,~7~,,~,'~.
CU-~~9-91
~~, y _-____,~________ __ __ ,_ ___~
iPro~ectLLName - .~
.__ __--
General Admuiistration
~Prq~~ect Address ,.._- -. __ ~_~~ _.,'
~n%a
I
i
General administration of the Community Development Block Grant (CDBG) program.
Includes staff time to attend urban county staff meetings, prepare documents and ~
agreements. Also includes staff time necessary to distribute annual entitlement including
~iconducting public hearings and reviewing grant applications.
Exhibit B
Agency Name: City of Cupertino
Project Name: General Administration
Project Work Plan
FY 1999-2000
Project No. CU-99-91
Date Prepared: February 7, 2000
Santa Clara County HCD
Responsible staff person(s) and
approximate percentage of the time..
charged to this activity Activity for pexiod Products or milestones
Planner II/Housing Specialist 17% First Quarter: Attend Urban County First Quarter:
meetings
Second Quarter:
Second Quarter: Begin CDBG process for
following year Third Quarter:
Third Quarter: Continue to attend meetings Fourth Quarter:
• and prepare necessary reports
Fourth Quarter: Continue to attend
meetings and prepare necessary reports
Exhibit C
Proposed Implementation Time Schedule
FY 1999/2000
Agency Name: City of Cupertino
Project Name: General Administration Project #: CU-99-91
Date: February 7, 2000
Santa Clara County HCD
Specific Activities JUL AUG SEPT. OCT NOV DEC JAN FEB MAR 'APR MAY JUN
Attend Urban County
staff meetings ® ®
Conduct annual
CDBG funding
distribution ~ ~ ~ ^ ® ® ® ® ^ ^ ^ ^
Exhibit D
Agency Name: City of Cupertino
Project Name: General Administration
BUDGET
FY 1999/2000
Project #: CU-99-91
Date Prepared: February 7, 2400
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NOV DEC JAN FEB MAR 'APR MAY JUN
SALARIES
Personnel $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design
Acquisition
Site investigation
Exhibit A
.~~~
~ r ~^ ..'
Fsgg C s
ApplicantlA~ ericy`~ _ '"~'"~
.<..,~>,a~ ».
CiM' of Cupertino
eric Addresses t "~ _
Community Development Department
j 10300 Torre Avenue
~Cu ertino, CA 95014
$ncy.Phone, ~t~.~~~ ..;~
(40~) 777-3?51
Agency f*'A?C ~ ~~ ~ ~ ~,. ~ ~ ~~~
!(-1OS) 77 i-3
Pro'ect#~. - " ~~=
~-
CU-(~0-91
'P~roject`Name . _.. _ _ _.~__ ...~.~_
_..._
General Administration
[Pro,~~ct Address.. ~ _ _ _ "T
_~~
n/a
General administration of the Community Development Block Grant (CDBG) program.
Includes staff time to attend urban county staff meetings, prepare documents and
agreements. Also includes staff time necessary to distribute annual entitlement including
(conducting public hearings and reviewing grant applications.
Exhibit B
Agency Name: City of Cupertino
Project Name: General Administration
Project Work Plan
FY 1999-2000
Project No. CU-00-91
Date Prepared: February 7, 2000
Santa Clara County HCD
Responsible staff person(s) and
approximate percentage of the time
charged to this activity Activity. for period Products or milestones
Planner II/Housing Specialist 17% First Quarter: Attend Urban County First Quarter:
meetings
Second Quarter:
Second Quarter: Begin CDBG process for
following year Third Quarter:
Third Quarter: Continue to attend meetings Fourth Quarter:
and prepare necessary reports
Fourth Quarter: Continue to attend
meetings and prepare necessary reports
Exhibit C
Proposed Implementation Time Schedule
FY 1999/2000
Agency Name: City of Cupertino
Project Name: General Administration Project #: CU-00-91
Date: February 7, 2000
Santa Clara County HCD
Specific Activities JUL AUG SEPT. OCT NOV" DEC JAN FEB MAR APR MAY JUN
Attend Urban County
staff meetings ® ®
Conduct annual
CDBG funding
distribution ^ ^ ^ ^ ® ® ® ® ^ ^ ^ ^
Exhibit D
Agency Name: City of Cupertino
Project Name: General Administration
BUDGET
FY 1999/2000
Project #: CU-00-91
Date Prepared: February 7, 2000
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN
SALARIES
Personnel $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design
Acquisition
Site investigation
Exhibit A
L~. ~ ! I d3». ~ s s ti .' st:k ice",
,~
t s.,+ • pr ~ i. ~ -
AppllcantlA enc .~ ~;~ ~~~ ro ect#_ .
~ Citti~ of C,upertmo CU-~~~-93
nc ~~'~:~ a.ti~~~ roject:iJame ...~...,.' .._. ~..~ _._.~.~.
Community Development Department jEqui;~ment Acquisition ~
10300 Torre Avenue ~ rprp~~~ Address
Cu ert~ ino,~CA 95014 IN/A I
~
~
,
~ ; ~,
ency phone ~ ~.^
A
~
~
. ~~
(40~) 777 ,33 ~
`~~~~. ~~w ~,> ~ :pit
Pro. ~ ~ ~~s~r
-_ .~
Purchase two task chairs for project support staff. Project has been completed. Account
;will be closed out later this week.
i
Exhibit B
Agency Name: City of Cupertino
Project Name: Equipment Acquisition
Project Work Plan
FY 1999-2000
Project No. CU-98-93
Date Prepared: February 7, 2000
Santa Clara County HCD
Responsible staff person(s) and
approximate percentage of the time
charged to this activity Activity for period Products or milestones
N/A First Quarter: None First Quarter: None
Second Quarter: None Second Quarter: None
Third Quarter: Reprogram funds Third Quarter: Reprogram funds
Fourth Quarter: None Fourth Quarter: None
Exhibit C
Proposed Implementation Time Schedule
FY 1999/2000
Agency Name: City of Cupertino
Project Name: Equipment Acquisition Project #: CU-98-93
Date: February 7, 2000
Santa Clara County HCD
Specific Activities JUL AUG SEPT. OCT NOV DEC JAN FEB MAR APR MAY.. JUN.
Reprogram funds to
CCS new construction ^ ^ ^ ^ ^ ^ ^ ^ ® ^ ^ ^
None ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^
Exhibit D
Agency Name: City of Cupertino
Project Name: Equipment Acquisition
BUDGET
FY 1999/2000
Project #: CU-98-93
Date Prepared: February 7, 2000
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR. MAY JUN
SALARIES
Personnel
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
Equipment $1,000
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design
Acquisition
Site investigation
Exhibit A
a ry
Appllcant/Agenc~
Cih~ of Cupertino
~Acien'cir~,Address'. 'r"- _~ ~ ~"~~~
Community Development Department
10300 Torre Avenue
Cunertino. CA 95014
(40b)777-3251 'i
(4U~> 777-3333 ~
Pao"ect #
ICU-00-~
~Urb~.n Cou~~ty Rehabil~tat~on Ser~~ces
a
rro~ecruescriptian y~ ,//~~4~ ~ L= ~_ ~,,r'~ r
Funds are used to cover urban county staffing costs associated with Cupertino's
rehabilitation program. Staff consists of County of Santa Clara rehabilitation specialist and
clerical support.
Exhibit B
Project Work Plan
FY 1999-2000
Agency Name: City of Cupertino
Project Name: Urban County Rehabilitation Services
Project No. CU-00-53
Date Prepared: February 7, 2000
Santa Clara County HCD
Responsible staff person(s) and
approximate percentage of the time
charged to this activity Activity for period Products or milestones
Planner II/Housing Specialist 0% First Quarter: Transfer funds to county First Quarter: Transfer funds
account
County Rehab Staff 10% Second Quarter: None
Second Quarter: None
Third Quarter: None
Third Quarter: None
Fourth Quarter: None
Fourth Quarter: None
Exhibit C
Proposed Implementation Time Schedule
FY 1999/2000
Agency Name: City of Cupertino
Project Name: Urban County Rehabilitation Services Project #: CU-00-53
Date: February 7, 2000
Santa Clara County HCD
Specific Activities JUL AUG SEPT. OCT NOV DEC JAN FEB MAR APR MAY JUN
Reprogram funds to
County ® ® ® ® ^ ^ ^ ^ ^ ^ ^ ^
None ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^
Exhibit D
BUDGET
FY 1999/2000
Agency Name: City of Cupertino
Project Name: Urban County Rehabilitation Services
Project #: CU-00-53
Date Prepared: February 7, 2000
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NQV DEC JAN FEB MAR APR MAY JUN
SALARIES
Personnel $~ s,ooo
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design
Acquisition
Site investigation
PROJECT PROPOS~~L COVER PAGE
General Information
Name of Applicant Program Year
CUPERTINO COMMUNITY SERVIC ES, INC. 1998 - 1999
Contact Person Title Project Number (For Office Use Only)
MARY ELLEN CHELL EXECUTIVE DII~ECTOR
Address City State? Zip Code
10185 N. STEELING ROAD CUPERTINO CA 95014
Telephone Number F~uc Number
408 255-8033 ~I.08 366-6090
Name of ProjecUProgram
CUPERTINO COMMUNITY SERVICES, INC. ROTATING SHELTER PROGRAM
Location
10185 N. STEELING ROAD, CUPERTINO /VARIOUS RELIGIOUS CONGREGATIONS
Project Type:
^ Single Family ^ Homeownership ^ New Construction ^ Mixed Use
^ Multifamily ^ Rental ^ Rehab X Public Service
Project Description
Please describe the project with as many details as possible. Include general information, such as the number of
number of Cupertino residents that will be served, services that wll be provlded, etc.
Cupertino Community Services, Inc. (CCS), in collaboration with the Faith in Action Group, began operation of
the Rotating Shelter Program in August, 1991. Established as a transitional housing program, the Shelter
Program provides shelter, meals and a wide variety of services to Shelter guests. As the name implies, the
Shelter rotates between host congregations on a monthly basis. The hosts and additional participating
congregations and community groups bring hot meals to the Shelter every night. Breakfast and lunch supplies
are also provided by the host congregation. The goal of the Shelter Program is to assist homeless individuals
achieve and maintain gainful employment and permanent housing. The Shelter Program can accommodate as
many as 15 guests per night for an annual total of 60-65 guests each year.
Each applicant applying to the Shelter is carefully screenecl. The two mandatory qualifications for acceptance
into the Shelter are: the applicant must be alcohol and drug-free; and the applicant must be ready and willing to
seek, find and keep full-time, gainful employment, set aside; funds for move-in costs, and secure permanent
housing. All applicants are considered to be very low incorne. They are referred to CCS from agencies such as
Sunnyvale Community Services, United Way, Salvation Army, Veteran's Administration, other shelter programs,
word-of-mouth, and the shelter hotline.
To improve each guest's chances of obtaining employment. and permanent housing, a private voice mail-box is
assigned to each person entering the Shelter Program. They can receive mail addressed to them at the CCS
office. Medical and dental services are available to guests from local professionals at discounted rates or free of
charge. The Northwest YMCA offers free membership to each program participant. This privilege allows guests
the opportunity to shower, work out and relax. The Program Manager works with each guest to develop an exit
plan to help ensure success. Guests meet weekly with the Program Manager on an individual basis to discuss
their progress. A house meeting is held weekly to discuss .at the group level any issues that need to be resolved.
Shelter guests are generally employed within two weeks of entering the program. They are expected to develop
weekly goals that will allow them to successfully exit the program at the end of 90 days.
EXHIBIT B
Project Work Plan
Fiscal Year 1998/99
Applicant: CUPERTINO COMMUNITY SERIVES, INC.
Project Name: ROTATING SHELTER PROGRAM
;:~:,.
Executive Director - 20%
Program Manager - 66%
Overnight Supervisors - 100%
Administrative Asst. - 16
Administration; grant oversight
Supervises overnight supervisors.
Develops resources within community.
Screens potential guests, negotiates
individual plans and information and
referrals as necessary, provides other
supportive services as necessary, monitors
individual guests progress.
Oversee nightly procedures of the Shelter,
including sign-ins, set-up for dinner and
sleeping areas, inventory of supplies,
maintenance of clean and safe environment.
Administrative support.
Contact compliance and program success.
Guests are either looking for work or are
working and saving money. Individual
goals and needs are being met.
Maintain awell-run operation and a clean
and safe environment for guests.
Prepares quarterly reports.
EXHIBIT C
PROPOSED ACTIVITY TIME SCHEDULE
Agency Name: CUPERTINO COMMUNITY SERVICES, INC.
Project Name: ROTATING SHELTER PROGRAM
Executive Director: MARY ELLEN CHELL
Project Manager: IRMA ANDERSON
Date Prepared: JANUARY 29, 1998
................:..:....:......:.:.::..:~.::::::::.~:..:::::::::.:::.::::.::::.:::.................... .................... .........~. ............::::. .!G1~:..:. :~.!i~(3~X~: >'~~~:: .:.:~,:t~~~.~.~...:. ::F~~.:: .::~.~...
... ..,AP.B..
................. ..MA~'..
..................... .:,XCXN::.
.................
Screen and interview applicants X X X X X X X X X X X X
Maintain daily Shelter operations X X X X X X X X X X X. X
Monitor progress of guests X X X X X X X X X X X X
Coordinate with volunteer churches X X X X X X X X X X X X
Develop job leads for guests X X X X X X X X X X X X
Develop housing alternatives X X X X X X X X X X X X
Follow up monitoring of former guests X X X X X X X X X X X X
Evaluate Program and modify X X X X X X X X X X X X
Can this workload be incorporated into the on-going workload of the applicant and successfully be implemented according to this schedule?
Schedule approved by: MARY ELLEN CHELL Title: EXECUTIVE DIRECTOR Date: 1/29/98
~..
EXHIBIT D
Project Budget
Fiscal Year 19_ 98/99
Applicant: CUPERTINO COMMUNITY SERVICES. INC.
Project Name: ROTATING SHELTER PROGRAM
PROJECT PROPOSI~L COVER PAGE
I I f tion
Genera n orma
Program Year
Name of Applicant
CUPERTINO COMMUNITY SERVIC ES, INC. 1998 - 1999
Contact Person Title Project Number (For Office Use Only)
MARY ELLEN CHELL EXECUTIVE DIRECTOR
Address City State Zip Code
10185 N. STEELING ROAD CUPERTINO CA 95014
Telephone Number Fax Number
408 255-8033 408 366-6090
Name of Project/Program
AFFORDABLE HOUSING PROGRAM
Location
10185 N. STEELING ROAD, CUPERTINO
Project Type:
^ Single Family ^ Homeownership [I New Construction ^ Mixed Use
^ Multifamily ^ Rental [I Rehab X Public Service
Project Description
Please describe the oroiect with as many details as possible. Include general information, such as the number of
units. number of Cupertino residents that will be served, services that will be provloea, etc.
One of the stated objectives of Cupertino Community Services, Inc. is'~o support and advocate affordable
housing". CCS carries out this objective in a number of w~rys. We promote affordable housing by distributing
"Cupertino: A Community for All", an educational booklet F~roduced by the Affordable Housing Education
Committee. CCS staff works to educate the community at~out the relationship between affordable housing and
the economic viability of our area. In addition, CCS staff F-articipates in the Santa Clara County Collaborative on
Affordable Housing and Homeless Issues, the United Way's Emergency Assistance Network, the Cupertino
Affordable Housing Committee meetings, and other related efforts.
CCS has developed and implemented a process by which the City's Below-Market-Rate (BMR) housing sales are
made available to the public. In collaboration with the Cite staff, CCS determines the identified property's
"affordable" sales price and the eligibility requirements for applicants. CCS is responsible for advertising units as
they become available, and processes applications as the~~ are submitted. More than 50 applications for BMR
rentals have already been processed this year, and we area anticipating twice that number of applications as The
Hamptons rentals become available. We currently manage ten senior units at Chateau Cupertino. CCS is
responsible for screening and placing eligible seniors into these units. Staff also provides support services, such
as counseling, referrals, subsidies, and home visits to proclram participants.
EXHIBIT B
Project Work Plan
Fiscal Year 1998/99
Applicant: CUPERTINO COMMUNITY SERVICES. INC.
EXHIBIT C
PROPOSED ACTIVITY TIME SCHEDULE
Agency Name: CUPERTINO COMMUNITY SERVICES. INC.
Project Name: AFFORDABLE HOUSING PROGRAM
Executive Director: MARY ELLEN CHELL
Project Manager: CAROLYN KIELY
Date Prepared: JANUARY 26. 1998
..........................:::::::::::.~:::.~:::::::::::::::::::::::::::::::::::::::::. ,:..: .... .~i:~`I~.. ::~P.:: :DtrT:. ;.I'±i~[l!'~.: .:~~C.:. :::J:.; :.;~~.:: .::~.~:.: ::'....... .................... .......:.....
Implement BMR programs X X X X X X X X X X X X
Recruit and screen applicants X X X X X X X X X X X X
Maintain eligibility lists for rental and sales X X X X X X X X X X X X
units.
Place applicants into housing units. X X X X X X X X X X X X
Monitor residents X X X X X X X X X X X X
Provides support services as needed. X X X X X X X X X X X X
Provide housing counseling, information X X X X X X X X X X X X
and referrals.
' X X X X X X X X X X X X
Evaluate ro
ect.
Can this workload be incorporated into the on-going workload of the applicant and successfully be implemented according to this schedule?
Schedule approved by: MARY ELLEN CHELL Title: EXECUTIVE DIRECTOR Date: 1/28/98
1~
EXHIBIT D
Project Budget
Fiscal Year 1998/99
Applicant: CUPERTINO COMMUNITY SERVICES, INC.
Project Name: AFFORDABLE HOUSING PROGRAM
..............::::.~:::::::::::. L~.~)~::::.::..........::::::::::::.:::
:::.:::: ;<:>:: I9
3 199..
.::::::::::::.~:.:.:.:...:.............:.::::::::::::::.::::::::::::::::r.................~.:::::.:::::::.:::::::::::.
SALARIES
Personnel 17,437
Benefits 1,918
OFFICE EXPENSES
Rent
Tele hone 898
Posts a 143
Printin 294
Su lies 285
Travel 18
Utilities
E ui ment 178
Dues and Subscri tions 18
Other 1,229
OTHER EXPENSES
Accountin Services 580
Contract Services 357
Insurance 600
Conferences 45
Miscellaneous
Other
Direct Assistance 1,000
TOTAL 25,000
PR ~ lECT PROPOSI~L COVER ~~ :: ~E
General Information
ms o ram sar
Senior Adults Legal Assistance (SALA) 1998-99
rxa arson a um r or se my
Georgia Bacil Directing Attorney
rasa
160 E. Virginia St.#260
San Jose
CA•
95112
e na um r ax un r
408 295-5991 408 295-7401
Legal Assistance to Cupertino Elders
Cupertino Senior Center, 21251 Stevens Creek Blvd., Cupertino 95014
^ Single Family
^ ~ Multifamily
^ Homeownership
^ Rental
^ New Construction
^ Rehab
^ Maed Use
® Public Service
Project Description .
Please describe the projed with as many details as possible. InGude general information, such as the number of
units number of Cu ertino residents that will be served services that will be rovided etc.
SALA is a non profit law office that provides free civil legal services to Santa Clara County residents, age 60
or older, with an emphasis upon those who are low income or in social need. SALA's staff of S attorneys have
expertise in problems common to our target population. SAL.A's attorney staff is augmented by approximately 10
votunteer intake workers who assist with client interviews at ;senior centers and by approximately 20 pro bono
attorneys who provide simple wills through SALA's No Fee 'Wills Panel. Legal services (in the form of ad-
vice/referrals, consultations, representation, and community education) are provided in the following areas: Public
Benefits (Social Security, SSI, Medicare, Medi-Cal); Elder Abuse; Nursing Homes; Advance Directives; Consumer;
Housing; and Simple Wills (through the Wills Panel).
SALA has served Cupertino seniors since 1979. In 1197-98, $5,000 from Cupertino's CDBG program enabled
SALA to increase our number of half-hour appointments at tt~e Cupertino Senior Center from 4 monthly (the1996-97
level) to 8 monthly. CDBG funds are requested for 1998-99 to maintain SALA's expanded program of legal services
at the Cupertino Senior Center. SALA also proposes to continue home visits to Cupertino elders who are homebound
or institutionalized. Clients with urgent legal problems will also be served on an "emergency" basis by telephone.
Cupertino elders who appear at SALA intake sites in other cities will also be served.
Prior to 1997-98, the waiting time for a SALA appointment at the Senior Center was 2 months or longer. As a
result, only 42% of the Cupertino clients served by SALA from January to June 1997 were seen at the Cupertino
Center, 16 % were served by telephone, and the remainder (4:Z %) had to travel to a SALA intake site in another city.
The proposed continuation of SALA's expanded services for 1998-99 will enable more Cupertino elders to be served
locally instead of being forced to seek services at other SAL~~ sites or forgoing services altogether because of
transportation barriers to these sites. The long waiting time i~or a SALA appointment at the Cupertino Senior Center
will also be reduced. Significantly, since the service expansir~n in July 1997, 74% of the Cupertino elders served were
seen at the Cupertino Center, 13 % were served by phone, an~i 13 ~ traveled to another SALA intake site.
As detailed in the Project Work Plan, SALA proposes, to provide direct legal assistance to 40 Cupertino clients
in 1998-99. This goal for 40 clients includes all elders served through SALA's Cupertino project and not just those
assisted through the service expansion at the Senior Center. SALA also proposes to conduct 1 community education
presentation at the Cupertino Center.
There is no other funding to support the proposed service expansion. If no CDBG funding is received, services
to Cupertino elders will not be expanded. If less CDBG fondling than the $5,000 requested is received, it may not be
economically feasible for SALA to provide expanded service; at the Senior Center at the frequency proposed.
9
EXIiIBIT B
Project Work~Plan
Fiscal Year 1998-99
Applicant: Senior Adults Legal Assistance
Project Name: Legal Assistance to Cupertino Elders
.:
Responsible staff persons ahd % of time
' allocated to the activity
`
Activity for each quarter
Milestones for the quarter
i r
Legal Services:
(1) .13 FTE Legal Worker (1) Provide direct legal (1) Serve 10 elders per quarter.
(Directing Attorney, assistance to 40
Supervising Attorney, Cupertino clients through .
Staff Attorney, Staff 24 intake days
Paralegal, or Volunteer) (consisting of 4 half-hour
appointments) at the
Cupertino Senior Center,
other intake sites, or by
home visits or telephone
intake.
(2) .002 FTE Le al Worker
g Community Education:
(2) Provide one community
(2) Complete one
(Directing Attorney, education presentation at presentation by 6/30/99.
Supervising Attorney, the Cupertino Senior Center.
Staff Attorney, Staff .
Paralegal, or Volunteer)
* The proposed annual goal for 40 Cupertino clients served includes all elders served through SALA's Cupertino
project and not just those assisted through the service expansion at the Senior Center.
1
10
EXHIIIIT C - ~ .
PROPOSED ACTIVITY TIME SCHEDULE
--r
Agency Name:
Project Name:
F~cecutive Director:
Project Manager:
Date Prepared:
Senior Adults Legal Assistance
Legal Assistance to Cupertino Elders
Georgia Bacil
Georgia Bacil
January 27, 1998
::.
~.. .......................>.., .. . r........................ .,,: ..:
Direct legal services to x x x x x x x x x x x x
Cupertino elders
Twice monthly sessions at the x x x x x :: ., .. :: ,. x . x
Cupertino Senior Center
Annual community education x
presentation at the Cupertino
Senior Center
Can this workload be incorporated into the on-going workload of the applicant and successfully be implemented according to this schedule? x e s .
Schedule approved by: Georgia Bacil Title:Directing Attorney ~~: January 27, 1998
EX~IIBIT D
Project Budget
Fiscal Year 19 9 8 - 9 9
Applicant: Senior Adults Lecral Assistance (SALAI
Project Name' Legal Assistance to Cupertino Elders
LIlV~ IT ~' ._ , ::.
FISCALYEAR 19 9 8 - 9 9
SALARIES
Personnel
12 , 4 3 7
Benefits
OFFICE EXPENSES
Rent
1 2
Tele hone 3 4 0
PoStaLe 14 0
Printing 3 4 0
Su lies 3 6 0
Travel
Utilities o
E ul ment Rental/Maintenance 168
Dues and Subscri tions 17 5
Other Publications/Law Libra 272
OTHER EXPENSES
Accountin Services
Contract Services a
Insurance 6 8 0
Conferences & Training 14 0
Miscellaneous 4
Other Depreciation/ASSistanc 210
to Individuals/
TOTAL
12
PROJECT PROPOSAL COVER PAGE
General Information
Name of Applicant Program Year
CUPERTINO COMMUNITY SERVICES, INC. 1999-2000
Contact Person Title Project Number (For Office Use Only)
MARY ELLEN CHELL EXECUTIVE DIRT=CTOR
Address City State Zip Code
10185 N. STEELING ROAD CUPERTINO CA 95014
Telephone Number Fax Number
408 255-8033 408 366-6090
Name of ProjecUProgram
CUPERTINO COMMUNITY SERVICES, INC. ROTATING SHELTER PROGRAM
Location
10185 N. STEELING ROAD, CUPERTINO /VARIOUS RELIGIOUS CONGREGATIONS
Project Type
Single Family Homeownership NE3w Construction Mixed Use
Multifamily Rental
RE~hab
x Public Service
Project Description
Please describe the project with as many details as possible. Include aeneral information c„rh ac tho
numoer or units, numoer of Cupertino residents that v+ill be served, services that will be provided, etc.
Cupertino Community Services, Inc. (CCS), in collaboration with the Faith in Action .Group, began
operation of the Rotating Shelter Program in August, 1991. Established as a transitional housing
program, the Shelter Program provides shelter, meal: and a wide variety of services to Shelter guests.
As the name implies, the Shelter rotates between host congregations on a monthly basis. The hosts and
additional participating congregations and community groups bring hot meals to the Shelter very night.
Breakfast and lunch supplies are also provided. The ~~oal of the Shelter Program is to assist homeless
individuals achieve and maintain gainful employment and permanent housing. The Shelter Program can
accommodate as many as 15 guests per night for an ,annual total of approximately 60-65 guests each
year.
Each applicant applying to become a Shelter guest is carefully screened. The two mandatory
qualifications for acceptance into the Shelter are: 1) Tl~e applicant must be alcohol and drug-free; and 2)
the applicant must be ready and willing to seek, find and keep full-time, gainful. employment, set aside
funds for move-in costs, and secure permanent housing. All applicants are considered to be very low
income. They are refen'ed to CCS from agencies such as Sunnyvale Community Services, United Way,
Salvation Army, Veteran's Administration, other shelter programs, word-0f-mouth, and the Shelter hotline.
To improve each guest's chances of obtaining employment and permanent housing, a private voice mail-
box is assigned to each person entering the Shelter Program. They can receive mail addressed to them
at the CCS office. Medical and dental services are avsailable to guests from local professionals at
discounted rates or free of charge. The Northwest YMCA offers free membership to each program
participant. This privilege allows guests the opportunity to shower, work out and relax. A program
Manager develops a transitional housing plan for each of the Shelter Program guests. Guests meet
weekly with the Case Manager on an individual basis to discuss their progress. A house meeting is held
weekly to discuss at the group level any issues that need to be resolved.
EXHIBIT B
Project Work Plan
Fiscal Year 1999-2000
Applicant: CUPERTINO COMMUNITY SERVICES INC.
Project Name: ROTATING SHELTER PROGRAM
Responsible staff persons and % of time
allocated to the activity Activity for each quarter
Milestones for the quarter
Executive Director - 17% Administration; grant oversight. Contract compliance and prob~ram success.
Program Manager - 100% Supervises overnight supervisors. Guests are either looking for work or a
Develops resources within community.
Screens potential guests
ne
oti
t re
working and saving money. Individual
,
g
a
es
individual plans, information and referrals goals and needs are being met.
as necessary, provides other supportive
services as necessary, monitors individual
guests progress.
Overnight Supervisors - 100% Oversees nightly procedures of the Shelter, Maintain awell-run operation and a cle
including sign-ins, set-up for dinner and
sleepin
areas
i an
and safe environment for guests.
g
,
nventory of supplies,
maintenance of clean and safe
environment.
Office Manager - 16% Administrative support. Prepares quarterly reports.
EXHIBIT C
PROPOSED ACTIVITY TIME SCHEDULE
Agency Name: CUPERTINO COMMUNITY SERVICES INC.
Project Name: ROTATING SHELTER PROGRAM
Executive Director: MARY ELLEN CHELL
Project Manager; IRMA ANDERSON
Date Prepareci: JANUARY 29, 1999
.,~~~~~~y ~u~.. A4~G ;SEP : oCT.
._ NQv
p
Screen and interview applicants X X X X X X
AA 71/1~011Y ~nilu Q~... Il.... .. _ _' .+
....,......,..., ua~~r ~~~c~~c~ uNCCauons
X
X
X
X
X
X
Monitor Progress of guests X X X X X X
Coordinate with volunteer churches X X X X X X
Develop job leads for guests X X X X X X
Develop housing alternatives X X X X X X
Follow up monitoring of former guests X X X X X X
Evaluate Program and modify X X X X X X
~N ~ .;F~~ :~:;
X IX IX IX IX Ix
X X X X X X
X X X X X X
X X X X X X
X X X X X X
X X X X X X
X X X X X X
X X X X X X
APR .MIAY~. ~ N
U
Can this workload be incorporated into the on-going workload of the applicant and successfully be implemented according to this schedule
Schedule approved by: MARY ELLEN CHELL Title: EXECUTIVE DIRECTOR
Date: l /29/99
EXHIBIT D
Project Budget
Fiscal Year i~_aooo
Applicant: CUPERTINO COMIviUNiTY SERVICES. INC.
Project Name: ROTATING SHELTER PROGRAM
LINE ITEM FISCAL YEAR 'i9~-zooa
SALARIES
Personnel
$ 22,000
Benefits $ 3,000
OFFICE EXPENSES
Rent
Tele hone
Posta e
Printin
Su lies
Travel
Utilities
E ui ment
Dues and Subscri tions
Other
OTHER EXPENSES
Accountin Services
Contract Services
Insurance
Conferences
Miscellaneous
Other
TOTAL $ 25 000
EXHIBIT A
CITY OF CUPERTINO
PROJECT PROPO~~AL COVER PAGE
General Information
Name of Applicant Program Year
CUPERTINO COMMUNITY SERVICES, INC. 1999-2000
Contact Person Title Project Number (For Office Use Only)
MARY ELLEN CHELL EXECUTIVE DIRECTOR
Address City State Zip Code
10185 N. STEELING ROAD CUPERTINO CA 95014
Telephone Number Fax Number
408 255-8033 408 366-6090
Name of ProjecUProgram
AFFORDABLE HOUSING PROGRAM
Location
10185 N. STEELING ROAD, CUPERTINO
Project Type
Single Family Homeownership New Cons~lruction Mixed Use
Multifamily Rental Rehab x Public Service
Project Description
Please describe the project with as many details as possible. Include general information, such as the
numoer or units, number or cupertmo resiaents that will de serves, services that wUl be provided. etc.
One of the stated objectives of Cupertino Community Services, Inc. is "to support and advocate affordable housing".
CCS carries out this objective in a number of ways. We promote affordable housing by distributing "Cupertino: A
Community for All", an educational booklet produced by the Affordable Housing Education Committee and the brochure
"Affordable Housing in the City of Cupertino." CCS staff works to educate the community about the relationship between
affordable housing and the economic viability of our area. In addition, CCS staff participates in the Santa Clara County
Collaborative on Affordable Housing and Homeless Issues, the United Way's Emergency Assistance Network, the
Cupertino Affordable Housing Committee meetings, and other related efforts.
CCS has developed and implemented a process by which the City's Below-Market-Rate (BMR) housing sales are made
available to the public. In collaboration with the City staff, CCS determines the identified property's "affordable" sales
price and the eligibility requirements for applicants. CCS is responsible for advertising units as they become available,
and processes applications as they are submitted. We antici~~ate over 1,000 inquires for BMR sales and rentals in the
next year. More than 214 applications for BMR rentals were K~rocessed this past year, and we are anticipating twice that
number of applications as the Arioso rentals and O'Brien. Dev~:lopment become available. We currently manage ten
senior units at Chateau Cupertino. CCS is responsible for screening and placing eligible seniors into these units. Staff
also provides support services, such as counseling, referrals, and subsidies for program participants.
-~.
EXHIBIT B
Applicant:
Project Name:
Project Work Plan
Fiscal Year 1999-2000
Cupertino Community Services, Inc.
Affordable Housing Program
Program Coordinator (70%)
Executive Director - 10%
Administrative Asst. - 6%
Recruit and screen applicants for BMR
rentals, housing sales, Chateau Cupertino
and provide referrals for the Sims House.
Maintain waiting list of qualified applicants,
support residents with auxiliary services,
monitor residents, maintain property,
collect rent, enforce house rules, evict non-
compliant tenants, secure furniture for
transitional units, maintain records, and
ensure compliance with local state and
Federal regulations.
Administration, grant oversight.
Type reports, administrative support, mail
Applications.
All available units are occupied or sold.
Waiting lists are compiled.
Contract compliance and program success.
Prepare quarterly reports.
1
`-~
~XI-IIBIT C
PROPOSI/D ACTIVITY TIMI/ SCI-IIJDULi;
Agency Name: CUPERTINO COMMUNITY SERVICES INC.
Project Name: AI~rORDABLE HOUSING PROGRAM
Executive Director: MARY ELLEN CIIELL
Project Manager: CAROLYN KIELY
Ds-tc I'repnrccl: -
Implement I3MR programs
X
X -
X
X
X _ ..........
X _.....:...:n.::
X ..~::.,-s-,,.:
X ,:;:e.;ns.r.;a*~;
X ::i'f.~,a::;a~::::
~ •X: ;1JY1:I!11?r?:
X `~:a:U.l
X
Recruit and screen applicants X X X X X X X X X X X•
-- x
..
Maintain eligibility lists for rental and sales
units. X X X X X X X
X
X
X
~{
X
Place applicants intp housing units. ~ X X X X X X X X
X
X
X
X
Monitor residents X X X X X X X X X
X
X
X
Provides support services as needed.
Provide housing• counseling, information
and referrals. X
X X
X X
X X
X X
X X
X ~{
X X
X
X.
X
X
X
X
X
X
X
Irvaluate ro'ect. ~ X X X X X X X X X X X
X
Can Ibis workload be inCorparaled into the on-going workload of the applicant and succcssfi~lly Ue implen~enlcd according to ibis schedule?
Schedule approved by: MARY I/LLCN CI-ITLL Title: ~X>rCUTIVl/ DIRECTOR Date:
EXHIBIT D
Project Budget
r~ ~ Fiscal Year 1999-2000
Applicant: CUPERTINO COMMUNITY SERVICES. INC.
Project Name: AFFORDABLE HOUSING PROGRAM
SALARIES
Personnel $12,000.00
Benefits 1,320.00
OFFICE EXPENSES
Rent
Tele hone 400.00
Posta a 80.00
Printin 100.00
Cnnnliec 100.00
Travel
Utilities
Equipment
Dues and Subscription
Other (Overhead 10%
OTHER EXPENSES
Accountin Services
Contract Services
Insurance
Conferences
Miscellaneous
Other
Direct Assistance 1,000.00
TOTAL $15,000.00
1
PROJECT PROPOS~4L COVER PAGE
General Information
pp ram ear
Senio Adults Legal Assistance (SALA) 1999-2000
~~ arson a o~ecx umcer or se n
Georgia Bacil Directing Attorney
r~ ~ P
160 E. Virginia St. #260 San Jose CA 95112
e~epnone umcer ax umcer .
(4flR ) 295-599.1. -
Legal Assistance to Cupertino Elders
ertino Senior Center, 21251 Stevens Creek Blvd., Cu
^ Single Family
^ Homeownership
^ (`law Construction
^ Multifamily
^ Rental
^ Rehab
ertino 95014
^ Mbced Use
® Public Service
Project Description
Please describe the projed with as many details as possible. Include general information, such as the number of
units, number of Cupertino residents that will be served, sences that will be rovided. etc.
SALA is a non profit law office that provides free civil legal services to Santa Clara County residents, age 60
or older, with an emphasis upon those who are low income o~~ in social need. SALA's staff of 5 attorneys have
expertise in problems common to our target population. SAL.A's attorney staff is augmented by approximately 10
volunteer intake workers who assist with client interviews at ;senior centers and by approximately 20 pro bono
attorneys who provide simple wills through SALA's No Fee 'Wills Panel. Legal services (in the form of ad-
vice/referrals, consultations, representation, and community education) are provided in the following areas: Public
Benefits (Social Security, SSI, Medicare, Medi-Cal); Elder Abuse; Nursing Homes; Advance Directives; Consumer;
Housing; and Simple Wills (through the Wills Panel).
SALA has served Cupertino seniors since 1979. In 1!)97-98 and 1998-99, $5,000 from Cupertino's CDBG
program enabled SALA to increase our number of half-hour ;-ppointments at the Cupertino Senior Center from 4
monthly (the1996-97 level) to 8 monthly. CDBG funds are requested for 1999-2000 to maintain SALA's expanded
program of legal services at the Cupertino Senior Center. S~~LA also proposes to continue home visits to Cupertino
elders who are homebound or institutionalized. Clients with urgent legal problems will also be served on an
"emergency" basis by telephone. Cupertino elders who appear at SALA intake sites in other cities will also be served.
Prior to 1997-98, the waiting time for a SALA appointment at the Senior Center was 2 months or longer. As a
result, only 429'0 of the Cupertino clients served by SALA from January to June 1997 were seen at the Cupertino
Center, 16°lo were served by telephone, and the remainder (429'0) had to travel to a SALA intake site in another city.
The proposed continuation of SALA's expanded services for 1999-2000 will enable more Cupertino elders to be served
locally instead of being forced to seek services at other SALA- sites or forgoing services altogether because of
transportation barriers to these sites. The long waiting time i~or a SALA appointment at the Cupertino Senior Center
will also be reduced. Significantly, since the service expansi~~n in July 1997, 70°l0 of the Cupertino elders served were
seen at the Cupertino Center, 59'o were served by phone, and 25~ traveled to another SALA intake site.
As detailed in the Project Work Plan, SALA propose:; to provide direct legal assistance to 40 Cupertino clients
in 1999-2000. This goal for 40 clients includes all elders served through SALA's Cupertino project and not just those
assisted through the service expansion at the Senior Center. SALA also proposes to conduct 1 community education
presentation at the Cupertino Center.
There is no other funding to support the proposed service expansion. If no CDBG funding is received, services
to Cupertino elders will not be expanded. If less CDBG funding than the $5,000 requested is received, it may not be
economically feasible for SALA to provide expanded services at the Senior Center at the frequency proposed.
9
IJXNII3IT Ii
Project Worlt Plan
Fiscal Year 1999-20_00
Applicant:
Project Name:
Senior Adults Legal Assistance (SALA)
Tor.nl ncc;c+•anra to cunertino Elders
Responsible staff persons and % of time
allocated to the activity
(1) .13 FTE Legal Worker
(Directing Attorney,
Supervising Attorney,
Staff Attorney, Staff
Paralegal, gr~f,Volunteer)
(2) .002 FTE Legal Worker
(Directing Attorney,
Supervising Attorney,
Staff Attorney, Staff
Paralegal, or Volunteer)
Activity for each quarter Milestones for the quarter
Leal Services: (1) Serve 10 elders per quarter.
(1) Provide direct legal
assistance to 40
Cupertino clients through
24 intake days
(consisting of 4 half-hour
appointments) at the
Cupertino Senior Center,
other intake sites, or by -
home visits or telephone ,
intake.
Communi~ Education: (2) Complete one '
(2) Provide one community ~ presentation by June 30, 2000.
education presentation at
the Cupertino Senior Center.
* The proposed annual goal for 40 Cupertino clients served includes all elders served through SALA's Cupertino
project and not just those assisted through the service expansion at the Senior Center.
10
•~
- - ~ EXT,..,IT C
~"-~
PROPOSCD ACTIVITY TIMC SCIII;DULi/
AgencyName• Senior Adults Legal Assistance (SALA)
I'rojeptName• Legal Assistance to Cupertino Elders
Executive Director: Georgia' Bacil
Project Manager: Georgia Bacil
Date Prepared: February 16 , 19 9 9 _
Direct legal services to X X X X X X X X
Cupertino elders ..
mwirP monthly ~PS~icna at_ the X X X X X X X X
...... _... __._. j - _._
Cupertino Senior Center
rt-,~i~,
Annual community education
presentation at the Cupertino
Senior Center
~:
X X X X
fh ~.
X X X X
X
Can this workload be incorporated into the on-going workload of the applicant anti successfully be implemented according to this schedule? Yes .
Schedule approved by: C;enrq i a Sac i ~ Title: D i rPCt i nq AttnrnPy Date: FPhrua ry 1 F , 1 999
EX~~BIT D
Project Budget
Fiscal Year 1999-2000
Applicant: Senior Adults Legal Assistance (SALA)
ProjectName• Legal Assistance to Cupertino Elders
LINE ITEM FISCAL YEAR 19 9 9- 2 0 0 0
SALARIES
Personnel
12 , 6 6 7
Benefits 1, 5 8 8
OFFICE EXPENSES
Rent
1, 880
Tele hone 4 2 0
Postage
Printins 2 0 0
Su lies 3 8 0
Travel 6 8
Utilities 0
E ui ment Rental/Maintenance 168
Dues and Subscri lions 19 6
Other Publications/Law Libra y 328
OTHER EXPENSES
Accountins Services
2 7 2
Contract Services 18 0
Insurance 6 6 0
Conferences & Training 140
Miscellaneous 4
Other Depreciation/Assistanc 210
to Individuals
TOTAL }~
12
• r: "
P~CuJECT PROPO~~AL COVER F~-GE
General Information
ms m aar
Sunny View Lutheran Home 1998
rson a um r or :e
Ron Zielske Pzesident and CEO
rasa
22445 Cu ertino Road Cu ertino CA 1 -
e m?. u r ax um r
408 253-4300 408 255-6015
Activity/Dinint~ Room Sunny View West
22449 Cupertino Road, Cupertino, CA 95014-1043
Pe
^ Single Family ^ Homeownership ~ IVew Construction ^ Mbced Use
^ Multifamily ^ Rental ^ Ftehab ^ Public Service
Project Description
Please describe the project with as many details as possible. Include general information, such as the number of
units. number of Cuaertino residents that will be served, services that will be orovided. etc.
The project is a 1605 sq ft dining/activity room to be connected to the Sunny View
West "C" Building's north entrance. This will serve as a space for meals, activities
and programs for the 28 units of assisted living in. this building. The maximum
number of residents served will be 34. These units are primarily designated for
residents already living at Sunny View West. Meals will be brought in containers
from the main kitchen at the Manor and placed in warming trays and then served to
residents.
Services provided in assisted living include: meals, activities, medication
oversight, assistance with activities of daily living, exercise, 24 hour supervision,
emergency response, and other supportive services for the physical, emotional and
spiritual well being.
9
EXHIBIT B
Project Work Plan
Fiscal Year 1998
Applicant:
Project Name:
Sunny View Lutheran Home
Activity/Dining Room Sunny View West
Responsible staff persons and % of time
allocated to the activity Activity for each quarter. , Milestones for the quarter
Ron Zielske 107 Business arrangements, Bid &
Contracts
Paul Kellenberg 157 Oversee actual construction
Sept, Oct, Nov
10
EXHIBIT C
PROPOSED ACTIVITY TIME SCHEDULE
-•-~
Agency Name:
Project Name:
Executive Director:
Project Manager:
Date Prepared:
Sunny View Lutheran Home
Activity/Dining Room Sunny View West
Ron Zielske
Paul Kellenberg
1/30/98
O r.! ..
. ,.,. ..z.. . >.
.:.: :i'•' '~ •:
::::. n:
{.},
~tc~. ::
;.. .,. ,... r
~ ~ :~~'
.}} n: ..
.~,
~:. ,
.i}
• . • ~ '~
Construct Activity/Dining Room X
Can this workload be incorporated into the on-going w rkload of the applicant and successfully be implemented according to this schedule? y e s
Schedule approved by: ~ tae; President and CEO ~~• 1/30/98
~:
EX~IIBIT D
Project Budget
Fiscal Year 9s
Applicant: Sunny View Lutheran Home
Project Name:
LINE ITEM 'FISCAL YEAR
SALARIES
Personnel
Benefits
OFFICE EXPENSES
Rent
Tele hone
Ponta e
Printin
Su lies
Travel
Utilities
E ui ment
Dues and Subscri tions
Other
OTHER EXPENSES
Accountin Services
Contract Services
Insurance
Conferences
Miscellaneous
Other
UU
TOTAL
unny iew ut eran o
12
PROJECT PROPOSAL COVER PAGE
General Information
ame o pp~icanrCharities Housing Development Corporation rogram ear 1999-2000
rxa erson a ale um r or se n y
Berkeley Burbank Project Manager
Ad
`~5 E. San Fernando St. ~
San Jose
CA p
95112
e p ne umoer ax um r
408 282-1137 401:3 280-1311 bburbank@ccsj.org
ame or role rogram
Transitional Housing for
Survivors of Domestic Violence
aon
Corner of Benton and E1
Camino ]teal, Santa Clara,
CA 95050
role ype
^ Single Family ^ Homeownership ~ New Construction ^ Moced Use
Multifamily ~ Rental ^ Rehab ^ Public Service
Project Description
Please describe the project with as many details as possible. Include general information, such as the number of
units, number of Cupertino residents that will be served, services that will be provided, etc.
The proposed development consists of 25 units of co-housing for survivors of domestic violence, a child care facility and a
resident manager's unit. The units will be affordable to very lov••-income households with an average household income of
30% of the Area Medium Income. Co-housing communities res-pond to the basic needs of today's households (child caze,
social contact and economic efficiency) by combining the autonomy of private dwellings with the advantages of community
living. Each household has a private residence but also shares extensive common facilities with the lazger group, such as
dining, children's playrooms, study rooms and laundry facilities. I:n Santa Clara County co-housing has been shown to be
conducive in giving women and their children both the privacy acrd the community they need to regain control of their lives
when transitioning out of an unhealthy living environment. The:se units will offer families an affordable living situation,
informal community support, child care and centralized access to services specifically for battered women and their
children. The architects for the development, McCamant and Durrett, are internationally recognized leaders in co-housing.
The site is ideally located adjacent to a CalTrain station and on a major bus arterial. Its central location places it in
proximity to many employment opportunities throughout the valley and the transportation necessary to capitalize upon those
opportunities. In addition, its location will give residents access to public services available in the broader community.
The site is located in the City of Santa Claza and is approximately 2.5 acres. The land is owned by the city and will be
leased to the project owner for a dollaz a yeaz for up to 99 years. The City of Santa Clara has also allocated $600,000 in
HOME funds for construction. The City of San Jose has committed $400,000 of CDBG funds. An additional $300,000 has
been raised from other funding sources. There is approximately $1,600,000 remaining to be raised. In order for the
housing to effectively serve very low-income survivors of dome:>tic violence, it is crucial that the it carry no conventional
debt. To fill the gap, funding requests have been submitted to several cities and the county, all of whom will benefit from
the project because families from all over the county will be served. Finally there are funds available conduct a capital
campaign to raise support for this development. The gap fmancin.g is expected to be completed by June of 1999.
Cupertino residents recovering from domestic violence will benefit from affordable, transitional housing. This project will
enable them to receive services in an effective manner and break the cycle of violence. In 1998 over 255 residents of
Cupertino received services from the four Domestic Violence agencies in the county. Based upon these statistics we project
that 2 - 3 Cupertino residents (one unit) will be served by this f~rcility. Marketing efforts will be made to ensure they are
aware when this housing is available.
9
Exhibit B
Project Work Plan
FY 1999-2000
Agency Name: Charities Housing Development Corporation
Project Name: Transitional Housing for Survivor's of Domestic Abuse
Date Prepared: February 9, 2000
Project No. CU-00-13 Santa Clara County HCD
Responsible staff person(s) and
approximate percentage of the time
charged to this activity Activity for period Products or milestones
Director (.O1 FTE) Supervise Staff, manage and administer the Ongoing
project.
Project Manager (.50 FTE) Coordinate Development Team and First Quarter: Use Permit
Activity
Second Quarter: Architectural Review
Third Quarter: Plan check
Fourth Quarter: Construction
Perform financial reviews Ongoing
Report to funders as required Ongoing
Exhibit C
Proposed Implementation Time Schedule
FY 1999/2000
Agency Name: Charities Housing Development Corporation
Project Name: Transitional Housing for Survivor's of Domestic Violence
Date: February 9, 2000
Project #: CU-00-13 Santa Clara County HCD
Specific Activities JUL AUG SEPT. OCT NOV DEC JAN FEB MAR APR: MAY JUN
Receive Use Permit
Receive Architectural
Approval
c.,~.....,:* nt.,.,,. F ..
Review
Begin Construction
Exhibit D
BUDGET
FY 1999/2000
Agency Name: Charities Housing Development Corporation
Project Name: Transitional Housing for Survivors of Domestic Abuse Project #: CU-00-13
Date Prepared: February 9, 2000
Santa Clara County HCD
LINE ITEM JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR' MAY' JUN
SALARIES
Personnel
Benefits
OFFICE EXPENSE
Rent
Phone/FAX
Printing
Travel
Utilities
PROJECT EXPENSES
Accounting Services
Auditing Fees
Insurance
Davis-Bacon Compliance
Project Administration
PROJECT CONSTRUCTION
Appraisal
Engineering Services
Architectural/Design 20,000
Acquisition
Site investigation
-. _.-... ....Zt:vlw -
In acccrdance witYt the applicable s'.atutes and ~:te regulations governing tl`le corsctiea:°_d
plan regulations, the jurisdiction certifies that:
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ASSURANCES
EXHIBIT F
CORPORATION hereby assures and certifies that it will comply with all regulations,
policies, guidelines and requirements applic:able to the acceptance and use of Federal
funds for this Federally-assisted program and will be responsible for implementing and
complying with all relevant future changes t~~ Federal Regulations or OMB Circulars.
Specifically CORPORATION gives assurances and certifies with respect to the
PROGRAM that it is in compliance with the following Regulations as defined by 24
CFR, Part 570, Subpart J; 24 CFR, Part 57C-, Subpart K; and will be conducted and
administered in conformity with "Public Law 88.352 and Public Law 90-284.
570.601. Public Law 88-352 and Public Law 90-284; affirmatively furthering
fair housing; Executive Order 11063, as amended by Executive Order 12259
addresses discrimination. HUD regulations implementing Executive Order
11063 are contained in 24 CFR, Part 107.
2. 570.602. Section 109 of the Act addresses discrimination.
3. 570.603. Labor Standards.
4. 570.604. Environmental Standard:.
5. 570.605. National Flood Insurance" Program.
6. 570.606. Relocation, Displacemen~: and Acquisition.
7. 570.607. Employment and Contracting Opportunities.
8. 570.608. Lead-Based Paint.
9. 570.609. Use of Debarred, Suspended, or Ineligible Contractors or
Subrecipients.
10. 570.610. Uniform Administrative RE~quirement and Cost Principles. The
COUNTY, its Subrecipients, agencies or instrumentalities, shall comply with the
policies, guidelines, and requirements of 24 CFR Part 85 (Common Rule), and
OMB Circulars A-110 (Grants and A~3reements with Non-Profit Organizations),
A-122 (Cost Principles for Non-Profits), A-128 (Audits of State and Local .
Governments-implemented at 24 CFR, Part 24), and A-133 (Audits of institutions
of Higher Education and Other Non-Profit Institutions), as applicable, as they
relate to the acceptance and use of f=ederal funds under this part. The
applicable sections of 24 CFR, Part 135,and OMB Circular A-100 are set forth at
570.502.
EXH181T F -ASSURANCES 1 REVISED 7/i~'9b
11. 570.611. Conflict of Interest.
12. 570.612. Executive Order 12372 allows States to establish its own process for
review and comment on proposed Federal financial assistance programs,
specifically the use of CDBG funds for the construction or planning of 4vater or
sewer facilities.
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jc.contracts ~2
c
EXHIBIT F -ASSURANCES 2 REVISED 7/16/90"
~- Z
EXHIBIT G
INSUR4NCE REGUIREME?~1'tS FOR
NON-CONSTRUCTION /NON-PROFESSIONAL CONTRACTS ABOVE $100,000
The Contractor shall indemnify, defend, and hold harmless the County of Santa Clara (hereinafter
"County"), its officers, agents and employees fi-om any claim, liability, loss, injury or damage
arising out of, or in connection with, performance of this Agreement by Contractor andlor its agcnu,
employees or sub-contt-a~ctors, excepting only loss, injury or damage caused by the sole negligence
or willful misconduct of personnel employed by the County. It is the intent of the parties to this
Agreement to provide the broadest possible coverage for the County. The Contractor shall
reimburse the County for all costs, attorneys' fees, expenses and liabilities incurred with respect to
any litigation in which the Contractor is obligated to indemnify, defend and hold harmless the
County under this Agreement
Insurance
Without limiting the Contractor's indemnification of the County, the Contractor shall provide and
maintain at its own expense, during the term oi' this Agreement,. or as may be further required
herein, the following insurance coverages and provisions:
;'~
,..
A. Evidence of Coverage
Prior to commencement of this Agreem«t, the Contractor shall provide a Certificate of
Insurance certifying that coverage as required hcTCin has been obtained. The County's
Special Endorsement form shall accorr:~pany the certificate. Individual endorsements
executed by the ;,,~„~,~ carrier may be substituted for the County's Special Endorsement
form if they provide the coverage as required. In addition, a certified copy of the polity or
policies shall be provided by the Contractor upon request.
This verification of coverage shall be sent to the requesting County department, unless
otherwise directed. The Contractor shall. not receive a Notice to Proceed with the work
under the Agreement until it has obtained :~11 insurance required and such insurance has been
approved by the County. This approval of insurance shall neither relieve nor decrease the
liability of the Contractor.
B. Qualifying Insurers
All coverages, except surety, shall be issued by companies which hold a current policy
holder's alphabetic and f nancial size category rating of not less than A V, according to the
current Best's Key Rating Guide or a cornpany of equal financial stability that is approved
by the County's InsurancelRisk Manager.
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C. Insurance Required
1. Commercial General Liabilirv Insurance -for bodily injury (including death) and
property damage which provides limits as follows:
a Each occurrence - $1,000,000
b. General aggregate _ $2,000,000
_ c. - Products/Completed Opcrarions aggregate - $2,000,000
d. Personal Injury - $1,000,000
A minimum of 50% of each of the aggregate limits must remain available at all
times unless coverage is project specific.
2. General liability coverage shall include:
a. Premises and Operations
b. Products/Complctcd
c. Contractual liability:,":`expressly !including liability assumed under this
Agreement.
.d. Personal Injury liability
c. Owners' and Contractors' Protective liability
f. Severabt~ity of interest
3. General liability coveraQC shall include the following endorsements, copies of
which shall be provided to the County:
a_ Additional Insured Endorsement:
Insurance afforded by this policy shall also apply to the County of Santa
Clara, and~mcmbets oP the Board of Supervisors of the County of Santa,
Clara, and the officers, agenu, and employees of the County of Santa Clara,
individually and collectively, as additional insureds. Such insurance shall
also apply to any municipality in which the work occurs and they shall be
named on the policy as additional insured (if applicable).
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e. ~:~mary Insw-ante Endorsement:
Insurance afforded by the additional insured endorsement shall appiy as
primary insurance, and ocher insurance maintained by the County of Santa
Clara, its ofricers, agents, and employees shall be excess only and not
contributing with inci,rance provided under this policy.
c. Notice of Cancellation or Change of Coverage Endorsement:
__ Insurance afforded by this policy shall not be canceled or changed so as to
no longer meet the specified County insurance-.requirements without 30
days' prior written notice of such cancellation or change being delivered to
the County of Santa
d. Contractual Liability End~~rse7nent:
Insurance afforded by this policy shall apply to liability assumed by the
insured under written contract with the County of Santa Clara
4. Automobile Liability Insurance
For bodily injury (including death) and property damage which provides total limits
of not less than one million ~3ollar5 ($1,000,000) combined single limit per
occurrence applicable to all owned, non-owned and hired vehicles.
4a AircrafdWatercraft Liability Insurance (Required if Contractor or any of its agents
~~R ~.
or ~~'iconttactors will operate ain:taft or watercraft in the scope of the Agreement)
For bodily injury (including dcatli) and property damage which provides total limits
of not leis than one million dollars ($1,000,000) combined single limit per
occurrence applicable to all owned, non-owned and hired aircraftlwatercraft.
5. Workers' Compensation and Employer's Liability Insurance
a Statutory California Workers' Compensation coverage including broad form
ail-states coverage.
b. Employer's Liability coverage for not less than one million dollars
($1,000,000) per ocean-eriFe.
c. Coverage under the` United States Longshoremen's and Harbor Workers'
Act shall be provided when applicable.
D. Special Provisions
The following provisions shall apply to this Agreement:
The foregoing requirements as to the types and limits of insurance coverage to be
maintained by the Contractor and any approval of said insurance by the County or
its insurance consultant(s) are not intended to and shall not in any manner limit or
qualify the liabilities and obligations otherwise assumed by the Contractor pursuant
to this Ageement, including but not limited to the provisions concerning
indemnification.
2. The County aclmowledgcs that some insurance requiremrnts contained in this
Agreement may be fulfilled by self-insurance on the part of the Contractor.
However, this shall not in any way limit liabilities assumed by the Contractor under
this Agreement. Any self-insurance shall be approved in writing by the County
upon satisfactory evidence of financial capacity. Contractors obligation hereunder
may be satisfied in whole or in part by adequ.axely funded self-insurance programs
orself-insurance retentions.
3. Should any of the work under this Agreement be sublet, the Contractor shall require
each of its subcontractors of any tier to carry the aforementioned coverages, or
Contractor may insure subcontractors under its own policies.
4. The County reserves the right: withhold payments to the Contractor in the event
of material noncompliance with the insurance requin~-meats outlined above.
E. Fidelity Bonds (Required only if contractor will be receiving advanced funds or payments)
Before receiving compensation under this Agreement, Contractor will fiunish
County with evidence that all officials, employees, and agcats handling or having
access to funds received or disbursed under this Agreement, or authorized to sign or
countersign checks, arc covered by a BLANKET FIDELITY BOND in an amount
of AT LEAST fifteen percent (15%) of the maximum financial obligation of the
County cited herein. If such bond is canceled or reduced, Contractor will notiry
County immediately, and County may withhold further payment to Contractor until
proper coverage has been obtained Failure to give such notice may be cause for
termination of this Agreement, at the option of County.
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EXHIBIT H
DECLARATION OF' CONTRACTOR
(to be completed by all T~pE~ I or Type II contractors)
A. [x] This is a Type I service contract under the Board of Supervisor's Resolution on
Contracting Principles. If this box is checked, please complete the following:
Type I Category: Section II C.6
Explanation: Contract with other public agencies.
B. [ ] This is a Type II contract under the Board of Supervisor's Resolution on Contracting
Principles.
C. To be completed by Contractor:
The contractor currently has other County Contracts for the same or similar services:
[ ] Yes
[ ] No ,
If Yes is checked, please list and describe contracts, types and dollar amounts.
D. I am authorized to complete this form on bE~half of
I have used due dilige
herein is complete anQ
(name of contracting entity).
in obtaining this information, and this information contained
Signature:
Name: Don Brown
Title: C i tTMan ag.er
Contractor r~i~;~a-£ ruPe~.tinr.>--
Date: Fehruar~Fi, 2000 _
Contracts #3
99/00 City/County Contract
grg/9/15/99
~~
CONTRACT PROVISIONS TO IMPLEMENT THE
TERMS OF THE RESOLUTION RE CONTRACTING PRINCIPLES
[TYPEICO~TRACTS]
This contract is a Type I service contract, subject to the Resolution of Contracting
Principles adopted by the Board of Supervisors on October 28, 1997. Accordingly,
Contractor shall comply with all of the following:
a. Contractor shall, during the term of this contract, comply with all applicable
federal, state, and local rules, regulations, and laws.
b. Contractor shall maintain financial records adequate to show that County
funds paid under the contract were used for purposes consistent with the terms of the
contract. These records shall be maintained ~~uring the term of this contract and for a
period of three (3) years from termination of this contract or until all claims, if any, have
been resolved, whichever period is longer, or longer if otherwise required under other
provisions of this contract.
The failure of Contractor to comply witf this Section or any portion thereof may
be considered a material breach of this contract and may, at the option of the County,
constitute grounds for the termination and/or ion-renewal of the contract. Contractor
shall be provided reasonable notice of any intended termination or non-renewal on
the grounds of noncompliance with this Section, and the opportunity to respond and
discuss the County's intended action.
Exh H 2
99/00 City/County Contract
grg/9/15/99
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Ov
0
Resolution 1vo. 00-005
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A Resolution of the City council of the City of Cupertino
Approving the Community Development block Grant Agreement
Between the County of Santa Clara and the City of Cupertino for
Fiscal Year 1999/2000 and Authorizing the City Manager to
Execute the .Agreement
WHEREAS, the City of Cupertino participated in the Urban County Cooperative
Community Development Block Grant Program; :~.nd
WHEREAS, the Department of Housing .and Urban Development requires an individual
contract between the County of Santa Clara and participating cities; and
WHEREAS, the City Council has reviewed the proposed contract and exhibits;
NOW, THEREFORE, BE IT RESOLVEL> that the City Council of the City of Cupertino
hereby authorizes the City Manager to execute the agreement covering $436,154.27 in CDBG
funds for the period of July 1, 1999, through June 30, 2000, between the County of Santa Clara
and the City of Cupertino.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 3rd day of January, 2000, by the following vote:
VOTE MEMBERS OF THE CITY COUl`1CIL
AYES: Burnett, Chang, James, Lowenthal. Statton
NOES: None
ABSENT: None
ABSTAIN: None
Attest: Approved:
/s/Kimberly Smith
City Clerk
/s/John Statton
Mayor, City of Cupertino
THIS IS TO CERTIFY THAT THE WITHIN
INSTRUMENT IS A TRUE ANp CORRECT COPY
OF THE ORKiINAL ON FILE IN THIS OFFICE,
ATTEST(DATE) / - / ~--- o ~
CITY CLERK OF THE Cl~p CUPERTiNp
BY