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CC Resolution No.10012RESOLUTION NO. 10012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO APPROVING DESTRUCTION OF CERTAIN RECORDS WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 8930 establish rules and regulations for records retention and destruction; and WHEREAS, it has been determined that certain records in excess of two years old no longer contain data of any historical or administrative significance; and WHEREAS, the departmental request for permission to destroy all said records in excess of two years old has been approved by the City Clerk and the City Attorney pursuant to Resolution Nos. 8894 and 8930; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino authorizes destruction of the records specified in the schedule attached hereto. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 1 st day of December, 1997, by the following vote: Vote Members of the City Council AYES: Bumett, Dean, James, Statton, Chang NOES: None ABSENT: None ABSTAIN: None ATTEST: Dest. 33 AP, VED: G: cityclerk/roberta/resoluti/res 10012.rtf maHle (usually developer) RECORDS INVENTORY FOR MICROFILMING oR DESTRUCTION' Department: City Clerk Contact: KimberlY Smith or Roberta Wolfe Page 1 Subject Address or Resolution, (use permit, elections Location Ordinance, or documents, variance, etc.) application number Date ranges (or most recent date) Enter M= to be microfilmed D--to be destroyed Parks and Recreation · 1990 D Instructors (agreements) Ice rink petitions 1988 D Bunker, Notice of Merger 6/4/85 D Gregg (recorded 8428142) Lot line adjustment, San Felipe 11/12/85 D Resolution 6691 (recorded Road 8592475 Lot line adjustment, Orogrande 3/9/84 D Resolution 5729 (recorded Place 8000367) Barclay's Rescinding agreement, 2/19/91 D Bank & Resolution 8317 (recorded Cypress 10812183 Building Associates Lyddon, Certificate of Compliance 9/13/84 D Dorothy (recorded 8187697) Stauffer Gregory Certificate of Correction 2/23/88 D Group (recorded 9609359) Lyddon, Certificate of Compliance 9/22/88 D Dorothy (recorded 9845754) records/dest33.doc Page 1 of 10 RECO~S INVENTORY FOR MICROFILM~O OR DESTRUCTION DeP~¢m: City Clerk COntact: ~rlY Smith °r Ro~ Wolfe page2 N~ber Name Subject Address or 'Resolution, Date Enter (to be us~ (usually developer) (use permit, elections Location Ordinance, or ranges (or M-- to be for documents, variance, etc.) application number most microfilmed microfiche recent D--to be destroyed iii~ ~)i ,~,il date) Stauffer Gregory Memorandum of Option 1/25/89 D Group Agreement (recorded 9987991) Lyddon, Notice of location of barn 1/8/88 D Dorothy on earthquake fault and covenant concerning occupation of barn (recorded 9564096) Lyddon Lot line adjustment, 10/5/87 D Resolution 7319 (recorded . .. .... 9455362) Seven Springs Fire Station 1983-84 D Cupertino Checkbook and stubs 1977-81 D Scene ' Bank books and 1984 D statements, closed . accounts .. Parks and Check requests 1993 D Recreation (QCC) " " 1994 D " Paid POs A-L 1994 D records/dest33, do c Page 2 of 10 Name (usually developer) Subject (use permit, elections documents, variance, etc.) Address or Location Resolution, Ordinance, or application number Date ranges (or most recent date) Enter M=to be microfilmed · D--to be destroyed ' " Limited POs 1995 D " Paid POs 1995 D " Paid POs A-Z 1995 D " Press releases 1992 D " Deposit/end of day 7/93- D 12/93 " "'" 1/94-3/94 D 7/95- D 12/95 " Local POs 1990- D 1996 " Credit memos 1990- D 1992 " Receipts 1988 D " Receipts 1995- D · 1996 " Memoriai Park Permits 1995 ' D : ~ Memorial Ballfield 1993 D ::plt-erm-'~s . : " " 1994 D 1996 D records/dest33 .doc Page 3 of 10 . RECORDS INVENTORY FOR MICROF1L~G OR DESTRUCTI N . Department: City C1erk : Kimberly Smith or Ro~ WOlfe ' . , , page 4' . Number Name Subject Address or Resolution, Date Enter (to ~ used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for. documents, variance, etc.) application number most microfilmed 'micrOfiche recent D--to be destroyed card #) date) " MVRC permits 1995 D " Portal Park bldg. permits 1994 D " Portal Park permits 1994 D " Portal Park permits 1995 D " Gazebo permits 1994 D " Amphitheatre permits 1994 D , " Amphitheatre permits 1995 D " Linda Vista permits 1994 D " Linda Vista permits 1995 D " Deposits/end of day 1/95-6/95 D " Facility permits 1993 D " Deposits/end of day 4/94-8/94 D " Deposits/end of day 11/94- D 12/94 ' " Deposits/end of day 1/93-6/93 D " Check requests 1992 D i Engineer's report for AD Wolfe Rd. and May 1975 D : 74-4 Stevens Creek ' . , Blvd. ' : Engineer's report for AD Vallco Parkway May 1975 D ~ 74-2 Engineer's report for AD Wolfe Road May 1975 D records/dest33, doc Page 4 of 10 ~CORDS INVENTORY FOR ~CROFIL~G OR :DESTP. UC i:ION Name Ad&ess or (usually developer) Location Subject (use permit, elections documents, variance, etc.) Resolution, Ordinance, or application number Date rani/es (or most recent date) Enter M= to be microfilmed D--to be destroyed 74-3 ,___~dercrossing ---- ...... ,, Valleo Park Traffic Reduction Study November D 1975 Alexander and Brokerage Services Novembe-'---'---~ D Alexander Proposal 1985 Parks and Paid POs 1993 D - Recreation (Q,C, C) LPOs 1993 D - " Facility pemdts - 1993 D " Facility permits 1994 D - Parks and Paid purchase orders 1993 D Recreation (QCC) " LPOs 1993 D " Facility permits 1993 D " Facility permits 1994 D ABC licenses 110 1993-94 D Sanht Clara 112 1992-94 D Valley Water Dist. Los Altos 114 1991-94 D Garbage Co. records/dest33.doc Page 5 of 10 Department: City Clerk Contact: (to USed for microfiche RECORDS INVENTORY FOR MICROFILMING O1{ DES1RUCTION Kimberly Smith or Roberta Wolfe Subject (use permit, elections documents, variance, etc.) (usually developer) Address or [ Resolution, Location Ordinance, or application number Date ranges (or most recent · date) Enter M= to be microfilmed D---to be destroyed records/dest33, doc Page 6 of 10 Go~TMez, Manuel Tai, Paul Masters, Charles Seaman, John & Patricia PG&E Lot merger, etc. Redeemer Lutheran Church - dedication for street purposes, etc.. Substation Alves Drive re: Route #55 Becker, Charles and Sharon Marriott Corp. Weyburn Storm Drain Project Vallco Park Ltd. convention ctr./hotel Monthly Treasurer's Report Xeriscape guidelines 10022 Peninsula Ave. 1157 13-Z-85 and 23-U- 85 1167 29-Z-85, 21-TM- 85, 23-TM-85 1171 18-TM-86, 6-U-86 1985-86 1985 1986-87 1172 1985 27-TM-79 1985 1173 26-Z-85 1174 1178 1179 1188 12.1 126 1987 1'986 1985 1986-89 1994 1990-93 D D D D D D D D D D D Name Subjec~ Address or (to be used (usually developer) (use permit, elections Location for documents, variance, etc.) micrOfiche - RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: gdmberlY Smith or Roberta Wolfe Resolution, Ordinance, or application nmnber Date Enter ranges (or mo~t recent date) M= to be microfilmed D--to be destroyed records/dest3 3.doc Page 7 of 10 BAS Homes LAFCO Four Phase Sobrato Berg Apple Computers Hillside area vegetation clearance Posting of City Council agendas Posting of City Council agendas Posting of Planning Commission agend~ Posting of Planning Commission agendas Abandoned buildings Agendas Annexations (general info.) Claims Brinker, Alan Claim file closure notice Diridon Research 127 1295 1295 1302 1302 133 135 150 1986-93 1993 1994 1993 1994 D D D Parks and Reception survey 155 163 163 19.12 1988-94 1994 1994 1975 D D D D 150 1977-84 1987-92 1988 1988 D D D D D D Number microfiche RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: ~berly Smith or Roberta Wolfe Subject (use permit, elections documents, variance, etc.) Page 8 Address or Location Sanle (usually developer) Resolution, Ordinance, or application number Date ranges (or most recent date) Enter M= to be microfilmed D=to be destroyed Budget work papers. 207 1993-94 D - Budget miscellaneous 207 1990-91 D Budget miscellaneous 207 1986-89 D - SunnyvieWLutheranParticipation,Certificates of etc. 3-Z-89,2257-U-89 1988-89 D Home Legislation 227 1991 D - Legislation 227 1994 D Soundoffs 242.1 1991 D Soundoffs 242.1 1992 D Publications 253 1994 D Vallc~ Park 26.0 1975 D Vallco Park Traffic Reduction Program 26.1 1975 D ChristH°mechurch°f Zoning Change ' 2-Z-93 1993 D Wheelchair Construction 372 1977-81 D Project 80-20 McClellan Road bridge 390 1978-83 D Janitorial Maintenance 394 1977-83 D HMH, Inc. . 395 1979-81 D 25-TM-80, !5- Page 8 of 10 Sallie (usually developer) Subject (use permit, elections documents, variance, etc.) Ad&ess or Location Resolution, Ordinance, ot application number Date ranges (or most recent date) Enter M=to be microfilmed D=to be destroyed records/dest3 3. doc Page 9 of 10 Frangadakis, Ken Ad-Art Signs, Inc. Interconnect Conduit ComPuterland Records Management Program Negative Declarations Negative Declarations Negative Declarations Notices of Deteimination Notices ofDetem, ination Notices of Deteimination Highway 85 Highway 85 petitions/letters re off ramps, opening of Mary Ave., etc. Parks and Recreation Instructors (agreemenm) Television Production TM-79, 24-TM-79 408 3-Z-85, 5-U-85 414 Project 79-20 422 HC-51,589.1 5.16 572 572 572 1985 1978-80 1983 1975 91-001 912 573 590 590 573 1991 '573 1992 1993 1986-88 1988 1991 1983-84 D D D D D D D D D D D D D D 1992 1991 1993 ) Number Name (to be USed micrOfiche i i 2 Card#) ~CO~S ~ENTORY FOR ~CROFIL~G OR DESTRUCTION Depment: Ci~ Clerk Con~ct: Ydmbexly S~ Or Robem WOlfe page I0, Subject Address or Resolution, Date Enter M= to be microfilmed D--to be destroyed (usually developer) (use permit, elections documents, variance, etc.) Location Ordinance, or application number ranges (or most recent date) ............. Equipment DPW 84-03 Gregory Notice of Determination 9-U-83 (amended) 1987 D · . Group Cunningham, Reconstruction of Curbs, Project 80-31 12/5/88 D Charles I. Gutters and Sidewalks . Certificate o.f Completion ~ and Notice of Acceptance " of Completion ( der recor 692653 : Notices of Determination 574 1990- D 1991 Negative Declarations 573 1990- D ..... 1991 ' Proof of Publication - 253 253 D ¢ parades ord records/dest3 3. doc Page 10 of 10