15. Teen Commission interviewsOFFICE OF THE CI-IY CLERK
CUPERTIN4
Agenda Item No.
SUBJECT AND ISSUE
Select a date for the Teen Commission interviews.
BACKGROUND
Meeting Date: March 2, 2010
Resolution No. 09-115 specifies the appointment procedure for the Teen Commission. The Parks
and Recreation Department will print and distaril~ute the flyers, as well as include the information in
the spring and sununer Recreation Schedule and. the Cupertino Scene.
Interviews should be scheduled in late May in order to interview applicants before they leave the
area for summer activities. Staff recommends that interviews be held on Tuesday, May 25.
RECOMMENDATION
Staff recommends that Council accept establish the following deadlines:
Applications due in the City Clerk's Office:
Interviews are held beginning at 3:30 p.m.
Submitted by:
. ~,
~~~~~ ~-
Kimberly Smith
City Clerk
Attachment A: Resolution No. 09-115
CITY HALL
'{0300 TORRE AUEI'~IUE • CUPERTINO, CA 95014-3255
TELEPHONE: {408) 777-3223 • FAX: (408) 777-33fi6
SUN[MARY
Approved for submission:
David w. Knapp
City Manager
Fri, May 14
Tues, May 25
15-1
! l QC~In.e,y~, 19
RESOLUTION N0.09-11.5
RESOLUTION OF THE CUPERTINO CITY COUNCIL
REPLACING RESOLUTION N0.09-078 TO
DELETE SECTION A REGARDING RANKING
SO THAT ALL APPLICANTS WOULD BE INTERVIEWED
WHEREAS, the Council adopted Resolution No. 02-065 establishing a Teen
Commission and adopted Resolution Nos. 02-167, 04-405, OS-095, and 09-078 making various
adjustments;
WHEREAS, fihe Council wishes to amend the composition to delete section A regarding
ranking to result in all applicants being interviewed.
NOW, THEREFORE, BE IT RESOLVED:
• The Cupertino Teen Commission will be comprised of nine (9) members, at least one person
from each public middle school and public high school in Cupertino, if possible. Membership
on the Commission will be limited to Cupertino residents. Members may attend schools
outside of the city limits, or be schooled at home. Commissioners must be in 8t~` through 12t~'
grade.
• The members of the Teen Commission shall be appointed pursuant to the current recruitment
process adopted by City Council, with the following exceptions: Applicants under the age of
18 must have written permission of a parent or guardian to participate in the Teen
Commission. The Parks and Recreation Department will work with the City Clerk to notice
vacancies so that outreach to schools and youth organizations is accomplished. A letter of
recommendation shall be submitted as part of the application process. The Council shall
appoint new commissioners in June, to be seated in September, except in the case of
reappointment of vacant seats.
A) For all applications in the interview pool, the City Clerk will summarize the
applications on a chart that indicates applicants' names, schools, and grades in
order to assist the Council decision process. The summary chart will be
distributed to the Councilmembers before interviewing begins.
B) Each applicant in the interview pool will then be interviewed by Council. The
applicant will start with atwo-minute speech answering the questions: Why do
you wish to serve? and Why do you feel you are qualified to~ serve?
C} .Each Councilmember will then have the opportunity to ask at least 1 question of
the applicant.
D} When the entire pool has been interviewed, Council will discuss the applicants.
After the discussion, ballot voting will take place to determine the appointments.
15-2
Resolution No. 09-115
2
E} If no applicant is appointed from one of the 5 public schools in Cupertino,
Council may choose to re-advertisc; for a subsequent appointment process, fill the
vacancy with any other applicant, or leave the seat vacant.
• Commissioners should reflect the broadest po;~sible representation of Cupertino youth.
• The term of office of each commissioner shall. be two years, beginning in September with the
new school year.
• Commissioners shall not serve consecutive teams unless there is a vacancy for which there is
no eligible applicant, at which time the City Council may waive this restriction.
• None of the Teen Commissioners shall be otherwise officials or employees of the City of
Cupertino nor be related by blood or marriage to any official or employee of the city.
• The Commission shall elect a chair and vice-chair at the beginning of each year.
• Meeting times and location will be decided by the commission at the first meeting of the
year, and will be adopted as the annual meeting schedule pursuant to the Brown Act.
Actions taken by the Commission will be by majority vote.
~ The Department of Parks and Recreation will provide staff support to the Teen Commission
and will post meeting agendas.
• Commencing in 2009, five {5) Teen Commissioners shall be appointed for atwo-year term
bringing the number to eleven { 11). In 2010, four {4) Teen Commissioners shall be appointed
for atwo-year term bringing the number to nine (9). Teen Commissioners will then be
appointed to a two-year term setting staggered terms of five (5) appointments in odd-
numbered years and four (4) appointments in even-numbexed years. Vacant seats will be
filled with applicants willing to finish the terra.
• The powers and function of the Teen Commission will be to advise the City Council and staff
on issues and projects important to youth.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 21st day of July, 2009 by the following vote:
Vote Members of the C~ Council
AYES: Mahoney, Sandoval, Santoro, Wang, Wong
NOES: None
ABSENT: None
ABSTAIN: None
15-3
Resolution No. 09-115
ATTEST:
I sl Kimberly Smith
City Clerk
APPROVED:
Isl Orrin Mahoney
Mayor, City of Cupertino
15-4