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20. Council Work ProgramOFFICE OF THE CITY MANAGER CUPERTINO CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3212 • FAX: (408) 777 -3366 davidk @cupertino.org STAFF REPORT Agenda Item Number 2 0 Agenda Date: March 16, 2010 SUBJECT AND ISSUE Review and adopt 2009 -10 City Council work program. BACKGROUND On February 23, 2010, City Council held a meeting to consider the work program for 2010 -11. Staff has updated last year's work program to reflect Council's desires. In addition, Council Members listed several items for further discussion and possible incorporation into next year's work program. I have provided a table listing those wish list items, together with some comments on each. RECOMMENDATION Adopt City Council work plan for 2010- 2011. Respectfully submitted: ;�W_- David W. Knapp, City Manager Council Wish List for Work Program Wish SROs - details for budget discussion Go Green - Presentation Solar Panels at City Hall / Library Review Simms & Stocklmeir !Staff will provide a report to the City Council on current programs and initiatives involving the community and the city itself. As an outcome of the presentation, staff ,seeks continued direction from Council as to how city efforts may be best directed in order to address community environmental priorities. Wong We are participating in a countywide solicitation of a power purchase agreement as authorized by Council in February of this year. In conjunction with this effort we have hired a consulting firm to survey the most productive sites on which to install photovoltaic systems including the Civic Center, Quinlan Community Center, and ,the Service Center. An updated report outlining the findings and alternatives is scheduled to come back to Council before the end of summer. Wong ,Council voted to make the Simms property a nature preserve. Staff will return with the cost of doing so during budget discussions. Council approved a vision for Stockimeir as a legacy farm. Currently, there is no budget, however, a task force is working on developing a more detailed plan. Council Member Wang Staff Comments School Resource Officers (SROs) are assigned to 14 schools to address school and student issues, such as: drugs, violence, suicide, child abuse, sexual abuse, and habitual truancy issues. The City budgets two part time SRO's (one at 85% and one at 75 %) for a total general fund cost of $240,100 ($360,100 less $100,000 COP grant monies, $10,000 from CUSD and $10,000 from FUHSD). We anticipate the COP grant and the school contributions to continue in FY 10/11. i Wang Page 1 of 4 (3/10/2010) Council Wish List o -. Work Program Development Agreement w /new Wong (Since Development Agreements (DAs) limit the the power of a government to apply Vallco Owner newly enacted ordinances to a project for a period of time, municipalities have the opportunity to require public benefits beyond those typically required. In order to appropriately evaluate the impacts of a DA and determine what public benefits should be required, staff recommends that any DA be accompanied by a conceptual, master or development plan. A DA would be processed concurrently with the project application. Once the Council determines the terms of a DA along with the project approvals, drafting an agreement can take up to 3 months depending on the complexity of issues. Crossing Guards Wong There are 10 crossing guards. Annual cost is $145,000. The school district determines the times and locations they are deployed. Marsha leaving - fulltime replacement Wong Marsha has been rehired by County Fire at 20 hours per week to support Cupertino. I will be working with the Chief to see if we can get a fulltime replacement, who, ;with Marsha's 20 hours, can continue her work and help bring the other West Valley j cities up to our level. Ice Rink I Wong /Mahoney Mike Rohde confirmed that there are no plans to remove the ice rink. Options to require that the ice rink remain could be tied to future permits or a Development Agreement. I Multi City Trail Project Wong /Mahoney A four city task force (Mountain View, Sunnyvale, Cupertino, Los Altos) is seeking a j jgrant for a consultant to recommend where the Stevens Creek Trail should go between Cupertino and Mountain View. Google Fiber i Wong /Mahoney We will be submitting an application for the Google fiber project. On March 3rd the 'Technology, Information, and Communication Commission reviewed this item and unanimously voted to make the Google fiber application a priority. We expect that Google will receive thousands of applications. Quarry trucks Wong /Chang Legal opinion is being prepared and will be circulated in March /April. Page 2 of 4 (3/10/2010) Council Wish List for Work Program R -1 Slope Lots Uniform rules Wong Beginning in 2006, the City went through an extensive process to determine hillside Spot Zoning (for Santoro) development standards for all R1 lots on steep slopes. Nearly 300 properties were identified and, in 2007, the Council decided to include only 15 properties in a special zoning overlay in which a hybrid of R1 and hillside standards would apply. Currently, all R1 lots, not in the special zoning overlay, that propose development/ grading of over 500 sq.ft. on slopes of 30% or greater, are required to comply with stricter RHS (Hillside standards). Wa / Bike to School Chang Te Commission working to encou more t o walk and bike to school. Cooperate with Non - Profit re: pollution Chang These issues raise jurisdictional problems. The City Attorney is preparing a Collect more health info - cancer preliminary response to be submitted in April. _Ai Mo Chang Chang Arsenic testing - neither Water or Air Distri - take r Chang Fireworks cost $31,800 in 2009. We are moving ahead to provide fireworks this 4th Not fund Fireworks of July. Not fund Leadership Cupertino Chang There is an active planning group. The curriculum has been developed. Tentative kick off is planned for September. Funding for environmental studies Chang Barbara Banfield, City Naturalist, spends a substantial amount of her time working in our sc hools with students from local schools on environmental issues. The parking capacity at the Library is adequate most of the time, although at times Library Parking Mahoney some patrons may have to park further away from the front door than they would like. However, occasional concurrent events create a parking shortage from time to time. The most recent suggestion was to expand parking by occupying a portion of Library Field adjacent to the existing row across from the Memorial Grove on the south side of the building. An evaluation and cost estimate completed by Public Works, concluded that such a project would add about 50 stalls and cost approximately $500,000. Another idea was to add 10 parallel spaces on the north side of Rodrigues, across from City Hall. This would eliminate the westbound left turn lane from Rodrigues at Torre and substantially increase congestion at the intersection. Page 3 of 4 (3/10/2010) Council Wish List Work Program Euphrat Museum of Art Mahoney The Euphrat Museum Director position is at risk because of college budget cuts. Without cutting existing city positions or services, the City is unable to fund the j Director's position. However, Cupertino currently contracts with the Euphrat for labout $40,000 - $50,000 for various classes provided at Quinlan. City Council, 'through grants from the Fine Arts Commission, also supports the museum with a grant of $4,000. This year the Fine Arts Commission will request an additional $2,000, to raise the Euphrat grant to a total of $6,000. This is an acknowledgement of the Euphrat Director's collaboration with the city and San Jose's Zero1 arts festival this fall, which may bring retail sales tax and transient occupancy tax dollars into the community. Online Support to Block Leaders Mahoney We continue to aggressively pursue technologies and other tools to support and expand the block leader and other community programs. Staff has met with software companies with products at various stages of development. The expansion of social media and potential applications to block leader programs are abundant. Many companies have approached us interested in commercializing or monetizing the online interactive environment used by our community programs. Staff will continue to pursue virtual interactive solutions and invironments that protect the independent, private and noncommercial relationship we have with our residents. However, the core of our program is that it involves personal, human, face -to -face interaction among neighbors in a world which is becoming increasingly impersonal, remote and digital. Page 4 of 4 (3/10/2010) 2010/2011 City Council Work Program Project Status Comments (for a full list of development activity go to www.cgpertino.org/develol2ment ) A. Cupertino Square. Owners of Cupertino Square are pursuing The developer has put the plans for the Penney's the private revitalization of the center as retail frontage on hold until the economy 1. Periodic updates to City Council follows: improves. from property owners. Construction Underway: 1. International Food Court (Partial In September, 2009, Grammercy sold the mall to 2. Periodic reports regarding opening) with several tenants, an investment group for $64M. San Jose development approvals. including Chiaramonte's Deli, Tutti developer Lap Tang is directing local operations, Frutti and Teriyaki Experience. and Mike Rohde has returned as General 3. Adherence, if possible, to artist Approved but construction hasn't Manager. The new ownership group plans to renderings presented to Council. started change the mall name back to "Vallco" from 1. Retail adjacent to Penney's — "Cupertino Square ". The leasing approach will 4. Analyze the impacts of the 43,000+ square feet of multi -tenant have an entertainment orientation development agreement's expiration. retail space facing Wolfe Road and Vallco Parkway, adjacent to the new garage Completed: 1. Benihana Restaurant renovation. 2. Remodeled the Northeast Entrance. 3. Staff provided an update to the Council in May 2009 regarding the DA expiration. 4. Re- opening of T.G.I. Friday's on July 13, 2009. 2010/2011 Council Work Program (Mar. 10, 2010) Page 1 of 24 2010/2011 City Cou. -A Work Program Project Status Comments 2010/2011 Council Work Program (Mar. 10, 20 10) Page 2 of 24 B. Sand Hill Properties Site City Council approved the Master Use This mixed use lifestyle center is located on a 17- (Main Street Project) Permit, Architectural & Site Approval, acre site and consists of up to 150,000 sf of retail Tentative Map, Tree Removal Permit, shops; a 145,000 sf athletic club or alternate option and EIR on January 20, 2009. of an additional 36,000 sf of retail; up to a 250 room hotel (w /a 400 - person banquet facility if over Sand Hill Properties and its brokerage 160 rooms); 160 senior housing units; 100,000 sf of team are aggressively marketing the site office; .75 acre park; a town square; and five -level to retail tenants. Project funding is parking garage. contingent on firm commitments from project anchors. The Master Use Permit, Architectural & Site Approval and Tree Removal Permits expire on January 20, 2014. C. The Oaks City Council approved a Use Permit, Council has approved a four story 122 -room hotel, Architectural & Site and Tentative Map and a 3- story, 56,200 square foot mixed use applications to construct a retail/hotel building with retail, office, and banquet uses. project on September 2, 2008. The Use Permit and Architectural and Site Sand Hill Properties has not indicated a approvals expire on September 2, 2012. time to start for construction of the hotel. The Oaks Theater re- opened on 11/20/09 as "Blue Light Cinemas" — a family discount theater. Additionally, the "Oaks Event Center" has opened up next to the theater as a caterer/banquet hall which can accommodate groups of up to 200. D. Rose Bowl and Out - parcels • KCR/Evershine, the new owner Amended plans for the Rose Bowl were brought 2010/2011 Council Work Program (Mar. 10, 20 10) Page 2 of 24 2010/2011 City Council Work Program Project Status Comments 2010/2011 Council Work Program (Mar. 10, 2010) Page 3 of 24 of the Rose Bowl, has developed back to City Council as an information item in slightly modified plans with 204 March, 2008. The Council confirmed that the plans residential units and 70,000 sq. conform to the approval. ft. of retail. The project broke ground in the Summer of 2009, and the foundation and podium work is underway. Super- structure plans have been submitted. • The two out - parcels adjacent to Highway 280 are on hold because the developer has not submitted any plans. E. Shashi Corporation Hotel Property owner is working with 138 room Hotel potential operator. The building permit Approved Jan. 2009, expires in Jan 2011. package and subsequent construction Construction, once begun, will take one year. will follow project financing. F. Embareadero Park/Results Way On 7/21/09, the City Council approved Former Measurex site. the applicant's request to extend the Three new office buildings totaling 155,500 sq. ft. expiration date by five years to allow Demolish five buildings totaling 139,632 sq. ft. phasing of construction, clarify Approved Sept. 2008, the extended expiration date conditions approval, and modify the is July 21, 2014. traffic and signal improvement condition. 2010/2011 Council Work Program (Mar. 10, 2010) Page 3 of 24 2010/2011 City Cou L --tl Work Program Project Status Comments 2010/2011 Council Work Program (Mar. 10, 20 10) Page 4 of 24 A. Bridge Completed and opened April 30, 2009. The Mary Avenue bridge p roJ ect adds Mary Avenue Pedestrian Footbridge approximately 12 acres of landscape open space. The individual quail sculptures have been either recast (the two small ones that were stolen) or retrofitted with much stronger stainless steel reinforced legs and support struts. We have had difficulty getting our electrical contractor for the bridge to develop and procure an acceptable I specification for the video surveillance system. We now have that material together and expect to have it installed in early May 2010 with the Quail family being re- installed on the boulders shortly thereafter. B. Parks 1. Stevens Creek Corridor Park Completed and opened July 4, 2009. (Phase 1— McClellan Road to BBF Golf Course maintenance building) a. This project includes park and trail improvements. 2. Stevens Creek Corridor Park Design contract awarded by Council The Phase 2 Project generally consists of extending (Phase 2 — Completion of trail to January 19, 2010. the trail from the location of the old golf Stevens Creek Blvd.) maintenance building across a new bridge to the west side of Stevens Creek through the east side of Develop Conceptual Plan the Stocklmeir Orchard, past the Stocklmeir house and ending at Stevens Creek Boulevard. CIP proposes $1.1 million FY 2010 -2011. 2010/2011 Council Work Program (Mar. 10, 20 10) Page 4 of 24 2010/2011 City Council Work Program -7 Project Status Comments 3. Sterling Park Construction contract awarded by KaBoom project tabled at the February 16 Council Council Nov. 2009. meeting. Completion scheduled for June 2010. 4. Lawrence — Mitty Park Santa Clara County Department of Staff has approached the San Jose Water Company a. Work with County to come up with Roads and Airports owns a parcel west about the potential for acquiring land immediately a plan to move the County Roads of Lawrence Expressway currently used adjacent to the Roads & Airports corporation yard and Airports activity off the site as a materials storage site. County at Doyle, east Lawrence Expressway. The and develop a park Parks has received Board of Supervisors approximate one acre San Jose Water Company approval for the San Tomas Aquino trail parcel if available, could be purchased for a Roads E ` master plan, which identifies this site as & Airport yard expansion, freeing up the creekside greenbelt. parcel for park development and the extension of Independent appraisal is $1.880 million. the San Tomas Aquino trail. County park At this point, the timing is uncertain for acquisition funds may support this effort. The acquisition and partial funding is appraised value for the west site is $1,880,000. The tentatively identified for FY 2009 -2010. appraised value for the east site is $2,010,000. b. Pursue Grants Staff is working to obtain grant funding for acquisition and design and construction. However the current State budget crisis has created a great deal of uncertainty around grant funding of any kind. 5. Neighborhood Park Homestead Road This area was identified during the Planning staff worked with developers of the Villa near Stelling Road General Plan process as an area Serra project to require a small 0.61 -acre deficient in neighborhood parks. neighborhood park approved in conjunction with the planned expansion of the development. The park design was reviewed by the Parks and Recreation Commission during Spring/Summer 2008. 2010/2011 Council Work Program (Mar. 10, 20 10) Page 5 of 24 2010/2011 City Cou__.,il Work Program Project Status Comments 2010/2011 Council Work Program (Mar. 10, 2010) Page 6 of 24 Council refined and approved the plan July 3, 2008. The developer is currently planning to complete the park by end of 2010. C. Sports Center Upgrade r Develop a strategy for upgrading the Project completed. Council decided not to do the Sports court but Sports Center pool and bath house which approved the tennis court lighting which has been now includes the previously approved completed. upgrade to the tennis court lighting. D. Quinlan Plaza Construction contract award by Council Trellis covered activity Plaza Jan. 19, 2010. to replace the fountain. Completion scheduled for June 2010. C. Civic Center Fountain February 22 nd new filters installed. Fountain Cryptosporidium protection Ultraviolet filters required by County. Filtering system installed August 2009. completely operational and code - compliant. Water meets drinking standards. F. Provide report on Pavement Tentative date May 4, 2010. This information is presented annually and posted Management annually in May. on our website. 2010/2011 Council Work Program (Mar. 10, 2010) Page 6 of 24 2010/2011 City Council Work Program Project 3. Organizational Improvements A. E- Services Bring City Hall to the customer and improve efficiency of service delivery. 1. E- Services w Status Applications in process: • Working towards the ability to accept and edit plan sets in a digital format. • Progress made in upgrading Records Management system to improve performance. • Inspector Portal created to increase efficiency of inspectors in the field allowing for improved customer service. Applications completed in 2009/10: • Staff continues to work with Pentamation to enhance online permitting. • On -line building permits for minor projects became available in September 2009. • Building permit searches from our database (1997 onwards) for the public were made available online in September 2009. i Comments Applications completed: • Apply for Building Permits • Comply with new credit card security rulings. • Pavement Management on web • Code Enforcement tracking system 2010/2011 Council Work Program (Mar. 10, 2010) Page 7 of 24 2010/2011 City Cou__ _d Work Program Project Status Comments 2010/2011 Council Work Program (Mar. 10, 2010) Page 8 of 24 • Completed Phase I of Online Permitting Customers have ability to go through the process of applying for a permit, paying, and scheduling a building inspection in same transaction. The City provides abundant public access to many meetings and city records using state -of -the -art software programs available through the City's website. Through a digital records management program and an integrated document and video - streaming program, all users have access to all public document and video records. We can also provide council reports and bid documents on disk. 2. Refine the website Completed Dec. 2008 The City's website, www.cupertino.org won first place in its population category for the City - County Communications and Marketing Association _ (3 CMA) 2009 Savvy Award. Refine the search engine website. Approved in `09/10 budget Google search installed in September 2009. _ 3. Review of the development application Matrix Consulting Group was selected Retained a consultant to review the Planning, process. out of four proposals to conduct the Building and Public Works development study in February, 2009, and completed application processing from initial contact through - the study on November 5, 2009. Staff to completion of construction. Provide benchmarks • report submitted to Council December for comparison to comparably sized communities 3,2009. and suggest techniques to enhance the process. Staff is making internal changes to the Improvements to date: development review process. Staff will . Open counter (Building, Planning, Public also bring for Council review and Works) at lunchtime discussion, items that require either • Reviewing handout material for revisions to funding or ordinance amendments as simplify and improve readability part of the FY 10 -11 budget. 2010/2011 Council Work Program (Mar. 10, 2010) Page 8 of 24 2010/2011 City Council Work Program Project Status Comments 2010/2011 Council Work Program (Mar. 10, 20 10) Page 9 of 24 B. Provide Support for City Attorney Position is filled. PERS approvals have Council hired Carol Korade as the interim City Transition been received so that Carol Korade can Attorney. Staff has created a new negotiation group unretire. New employee group has been for the Attorney's office and has approved for an approved by PERS and will be effective extension of the 960 hour max for retired March 1, 2010. annuitants. C. Fiscal Strategic Plan The Plan: Adopted each year in conjunction with Recommendation in the past two years include: • defines the financial problem. the annual budget. Substantial progress has been made in the area of: • analyzes the structure of the • New General Fund and CIP /Reserve Policy organization. Committee will finalize its adopted. • identifies opportwiities for decreasing recommendations on revenue, . Council voted 5 -0 to pursue November, 2009 expenses and areas of risk exposure. expenditure and reserve policy ballot measure for tax neutral utility user tax • identifies opportunities for stabilizing opportunities for the 2010/11 budget in language updates. Measure passed, handily, our revenue resources. March 2010. reflecting community confidence in its city government. • 2010/2011 Council Work Program (Mar. 10, 20 10) Page 9 of 24 2010/2011 City Coin,_ _A Work Program Project Status Comments 2010/2011 Council Work Program (Mar. 10, 2010) Page 10 of 24 A. Neighborhood Watch Continue emphasis on Neighborhood As of January 2010, currently have 205 Conducted 22 Neighborhood Watch presentations, Watch active Neighborhood Watch Leaders 11 of which were to new groups. supporting 155 groups. B. Emergency Preparedness 1. Continue emphasis on Emergency .Provide ongoing training in various In 2009: response (ER) and Preparedness areas of disaster preparedness. CERT - 44 residents trained CARES, CERT, MRC training and CPR — 80 trained projects. First Aid — 34 trained Kaleidoscope -- 34 students trained PEP - 155 trained ER — 99% of City staff trained I i 2010/2011 Council Work Program (Mar. 10, 2010) Page 10 of 24 2010/2011 City Council Work Program Project Status Comments 2010/2011 Council Work Program (Mar. 10, 2010) Page 11 of 24 2. Managing registered and spontaneous Identify leadership to manage In progress volunteers spontaneous volunteers. Currently coordinating all divisions responsible for volunteers to standardize administrative procedures regarding registration, skill sets and insurance coverage. 3. Work with schools and staff for SROs conduct Code Red Training and 14 schools trained Active Shooter preparedness Drills at 14 schools in Cupertino :dft 4. Bicycle Safety Presentations to Bicycle Safety presentations made to 2,600 students trained students students to help understand the rules pertaining to bicyclists S. Internet Safety /ID theft presentations Internet safety /ID theft presentations 7 schools trained made to students to better understand the dangers. 6. Update the Stevens Creek Reservoir Draft is complete. dam failure evacuation plan Tabletop exercise completed in Oct. 2009 and final draft being prepared which incorporates the results of the exercise. 2010/2011 Council Work Program (Mar. 10, 2010) Page 11 of 24 2010/2011 City Cou._ -J Work Program Project Status Comments 2010/2011 Council Work Program (Mar. 10, 20 10) Page 12 of 24 C. Traffic Safety Ensure that the concept is present in Examples of recently approved walkable 1. Walkability all City development /redevelopment developments include: Implement "walkable city" concept. projects. • Oak Park (North De Anza Blvd.) • Tantau office building • Whole Foods • Las Palmas (Stelling Road) • Rockwell Homes (Stevens Canyon Road) • Mary Avenue Bicycle Pedestrian Footbridge • Stevens Creek Corridor • Embarcadero proposed traffic improvements In 2007 the annual budget was increased by $250,000 for sidewalk repair for a total of $750,000. 2010/2011 Council Work Program (Mar. 10, 20 10) Page 12 of 24 2010/2011 City Council Work Program Project Status Comments 2010/2011 Council Work Program (Mar. 10, 2010) Page 13 of 24 2. Review traffic safety issues a. Safe routes to school program Due to State funding issues, Safe Routes to School program deferred to 2010- 2011. _ b. Traffic Improvements around The Sheriffs Office, the City, the Consultant completed the report back to Council on Schools School District, and the residents - safety concerns around various schools in the City. continue to work together to improve the There were five recommendations made to safety of vehicle, pedestrian, students Council, and were accepted. Sheriff's Office is in and reduced traffic congestion on the the process of implementing some of the primary roadways around the school. suggestions with Public Works and the City. 4LIL Presentation completed in June 2009. Traffic Consultant evaluated and - reported back to City Council with Embarcadero project developer required to dedicate suggested actions. -- Completed right of way and widen McClellan Rd. or, in lieu of that, developer will contribute funds towards Sheriff reported back on consultant making operational improvements at Bubb & progress in June '09. -- Completed McClellan intersection. c. Bring proposal to Council on best Presentation made to Council on May Council approved funding of traffic safety around use for $300,000 earmarked for 20, 2008. Council approved use of schools and a second school resource officer. traffic safety around schools (e.g. $300,000 for SRO, Traffic Safety, and Report presented, and traffic safety matters were red light running, lighted Traffic Consultant to establish a Safe addressed. Changes made to the Tri- school area crosswalks, flashing speed limit Routes to School Program. and near Sedgwick Elementary School. Further signs, public education, etc.) studies to be conducted. Several suggested changes Teen/Public Safety Commissions were implemented and improvements noticeable. looking into a walk/bike /carpool to Further evaluation in the process and information school program to be commented on in presented to Public Safety Commission. January. Preparation being made to present suggested proposals to Council by April 2009. Many recommendations and actions are complete. Directed enforcement continues throughout 2010 Walk one Week (WOW) is a Teen school year. 2010/2011 Council Work Program (Mar. 10, 2010) Page 13 of 24 2010/2011 City Coup_ Al Work Program Project Status Comments 2010/2011 Council Work Program (Mar. 10, 2010) Page 14 of 24 j Commission and Lawson School program to get as many Cupertino students as possible to walk to school April 19 -23, the week before Earth Day. The funds Council set aside for safety around schools will help provide incentives for those participating. Two Teen Commissioners are presenting the program at the February 16 meeting. Teen Commission recommendations went to Council last Spring 2008. 3. Provide pedestrian ramps at required City has met all current obligations. We continue to install ramps as new development intersections occurs and as part of our annual street paving program. D. Non -City Projects 1. Monitor the Santa Clara Valley In process as managed by the Santa Water District's detention pond Clara Valley Water District. project 2. Monitor the Lehigh Stevens Creek Elementary School is Currently working with Bay Area Air Quality reclamation/expansion project. being monitored by the Air District per Management District to locate a monitoring station EPA directive. at Monta Vista Park. 2010/2011 Council Work Program (Mar. 10, 2010) Page 14 of 24 2010/2011 City Council Work Program Project Status Comments A. Provide housing opportunities for The General Plan update acid Housing The Santa Clara County Housing Trust Hoene Cupertino workers Element identified sites for additional Ownership Assistance Program is applicable to housing units. Cupertino teachers and other public service employees. The Cupertino Below Market Rate (BMR) program also gives priority to Cupertino teachers, aublic service emplovees and Cupertino workers. B. Cleo Avenue Affordable Housing Habitat for Humanity was having City Council authorized purchase of a difficulty fundraising for this and other 1 /4 acre site on Cleo Avenue from Cal Trans. Staff projects with the slow economy. The completed negotiations and the site has been slow fundraising may delayed the purchased in August 2005. project into 2010. In October 2007, staff issued a Request for Preliminary design has been developed Proposals and received one proposal from Habitat and Habitat for Humanity has begun for Humanity. The City Council reviewed and recruiting potential applicants and will accepted the proposal at its December 18, 2007 be filing for a Use Permit by February meeting. The site can accommodate up to four 2010. Construction is slated for 2011. units. C. BMR Manual Update Staff contracted with Keyser Marston The Housing Commission found the existing Associates to update the City's Housing mitigation fees are insufficient to offset the Mitigation Manual as well as recreate an impacts of development and recommended administrative manual for the City's increasing housing fees for non - residential BMR program administrator. The developments, including commercial development administrative manual will be finalized and residential developments that are too small (6 in February 2010. The Housing or fewer units) to require a BMR unit. The current Mitigation manual will be brought for fee structure was approved in 2007. ' City Council review in March 2010. 2010/2011 Council Work Program (Mar. 10, 2010) Page 15 of 24 2010/2011 City Coui...tI Work Program Project Status Comments A. Encourage, retain and support healthy environment for retail growth There were twenty -six retail openings for the 2009 calendar year including Staples, Blue Light Cinemas, Massage Envy, Bonjour Crepe, and Wingstop. This is on par with 2008. • 95 "New Business Welcome • Packages" were distributed in 2009 in partnership with the Chamber of Commerce. • The Economic Development Committee is meeting regularly and providing input on the economic development work plan. Active outreach to landlords and brokers to facilitate re- tenanting, and the leasing of new mixed use space. "Cupertino Commercial News ", the Quarterly electronic newsletter continues to highlight business and development activity. The distribution list has grown to over 900 real estate professionals and community stakeholders. Assisted new business openings with planning/building facilitation (signage, etc.) New leases include Aqui at the former Flames/Harvest site which opened in March, 2010. 2010/2011 Council Work Program (Mar. 10, 20 10) Page 16 of 24 2010/2011 City Council Work Program Project Status Comments 2010/2011 Council Work Program (Mar. 10, 2410) Page 17 of 24 Retention efforts include active outreach • The Cupertino Restaurant Association is to business owners through direct flourishing. The dining guide, which highlights meetings, and Chamber participation. Cupertino's 150+ eateries continued to be widely distributed. Multiple collaborative marketing efforts have been completed, Actively facilitated Business Input on including a Cinema Ad Campaign at the AMC - Planning Documents and Green 16 Theaters at Cupertino Square. Programs • Facilitated business - friendly changes to the Sign w Ordinance. (see update under Planning). • Continued outreach to the Asian business community through the Chamber's AABC, including creation of a Mandarin version of the - "Should I Start My Own Business" class offered - by NOVA. Class was offered in October 2009 at Community Hall to a standing -room only audience. B. Consider retail in reviewing new Advise on/facilitate new development • Facilitated planning process for multiple development projects. projects including Main Street Cupertino, the Learning Game, and the PW Market Center. • Provided input on Housing Element Site Inventory. 2010/2011 Council Work Program (Mar. 10, 2410) Page 17 of 24 2010/2011 City Cou._A Work Program Project Status Comments 2010/2011 Council Work Program (Mar. 10, 2010) Page 18 of 24 A. Reviciv the Heart of the City The Council approved the Heart of the City Specific Plan on February 16, 2010. The second reading is scheduled for March 16, 2010. B. Prepare a historic preservation Council review of the Historic Staff worked with the ad hoc Historic Committee in policy Committee recommendations is 2009 to develop a draft policy and recommend scheduled for April 6, 2010. processes for historic buildings and sites. Planning Commission and Council review of the related General Plan amendment is expected in April /May 2010. C. Put sign code review (to look at The Sign Ordinance was approved by In September 2008, the City Council approved being more business friendly) on the City Council in October 2009. The amendments to the sign ordinance relating to the Planning Commission work second reading was conducted in temporary signs (A- Frames and Banners). The program November 2009. The ordinance went ordinance went into effect in November 2008. into effect in December 2009. 2010/2011 Council Work Program (Mar. 10, 2010) Page 18 of 24 2010/2011 City Council Work Program Project Status Comments 2010/2011 Council Work Program (Mar. 10, 2010) Page 19 of 24 D. Update the General Plan Housing Council approved the Draft Housing RFP's were sent to consultants in February 2008 to Element Element in June 2009. The Housing prepare the Housing Element. Bay Area Element was submitted to the State Economics (BAE) was selected to prepare the Department of Housing and Community Housing Element. Development in late June 2009. BAE conducted interviews of prospective Staff plans to return to the Planning stakeholders on July 10, 2008 and held stakeholder Commission in March and the City focus group meetings on August 21, September 25, Council in April to address the HCD October 23, and November 21, 2008. comments and bring the Housing Element for adoption. E. Review of ratio between first and Approved. New Ordinance went in to second stories in the R -1 ordinance. effect on May 8, 2009. F. Update the General Plan with On July 21, 2009, Council approved the respect to office allocation General Plan amendment to add an office allocation of 483,053 square feet analyzed in the 2005 General Plan to the category of major companies. 2010/2011 Council Work Program (Mar. 10, 2010) Page 19 of 24 2010/2011 City Cou. —d Work Program Project Status Comments A. Continue to offer opportunities and Neighborhood block leader program Block leaders were provided a City bus tour last programs to promote cultural supports 334 leaders. The block leaders' Fall. understanding and address the annual recognition occurred February needs of our diverse community 25. The Community Improvement Grant program is ongoing. City continues to work with De Anza's Institute for Community & Civic Engagement. "Around the Block," an on -line quarterly newsletter for block leaders, was launched last summer. One grant was awarded in Summer 2009 to the Cupertino Knolls neighborhood to purchase shelter for gatherings and emergencies. The ICCE Program helped block leaders to coordinate and promote a regional meeting, to develop a neighborhood playgroup for young children, generate interest and volunteers for the playground build at Blackberry Farm and disseminate information to neighbors about park studies. Two issues have been produced. 2010/2011 Council Work Program (Mar. 10, 20 10) Page 20 of 24 2010/2011 City Council Work Program Project Status Comments B. Community Service Day Council authorized a Community Service Day on May 17, 2009. Don Allen & Barbara Nunes directed the effort. Projects included — • Stained outside benches at Senior Center • Planted landscape area at corner of Stevens Creek Blvd. & Stelling • Installed plants in the Quinlan Center parking lot. C. Leadership Cupertino Explore incorporating Leadership Formed planning team. Bring proposals for restarting program Cupertino into the Institute for Tentative kickoff is September 2010. as part of 2009/2010 budget. Community & Civic Engagement (ICCE) 2010/2011 Council Work Program (Mar. 10, 2010) Page 21 of 24 2010/2011 City CoLA Work Program Project Status Comments nill ���ILIUI A. Support the Cupertino Historical Staff and the Parks and Recreation The City re- roofed the Stocklmeir house in 2008. Society in its effort to create a Commission met with the Historical The Historical Society has sent a letter to the City Center for Living History Society to define a project a majority of Manager expressing support for the trail connecting the Cupertino Historical Society Board to Stevens Creek Blvd. so long as the multi use trail will endorse. is kept close to the creek with a footpath through the orchard. Cupertino Historical Society is no longer pursuing the Center for Living In June 2008, Council referred Stocklmeir project History or the Stocklmeir project. to Parks and Recreation Commission to study options. Went to Council on August 4, 2009. Council supported the vision of a legacy farm. Issue will return to Council when a more detailed p lan is developed. B. Pursue partnership opportunities with the three school districts: 1. Traffic and parking The Safe Routes to Schools projects Teen Commission sponsoring a Walk One Week have proceeded with excellent (WOW) for Cupertino schools in April 2010. cooperation between the City and Monta Vista, Cupertino and Garden Gate. Added three crossing guards in 2008. 2010/2011 Council Work Program (Mar. 10, 20 10) Page 22 of 24 2010/2011 City Council Work Program Project Status Comments 2. Teacher housing See Section 5A (Housing) 3. School Resource Officers Funded second SRO in FY 2009/10 with CUSD & FUHSD now contribute $10,000 each to COPS grant from the State. this program. 4. Juvenile Intervention Program Contracting with Linda Rios for CUSD contributes 50% of the cost of this program. Outreach Services ' 5. Recycling De Anza/City recycling program — the City gives De Anza used computers and De Anza refurbishes them. _ 6. Summer School Program Worked in partnership with FUHSD to provide summer school in 2009. Program will be expanded in 2010. 7. Placement of Arks (emergency Arks are currently located at Garden supplies) at school sites. Gate, Lawson, Hyde and De Anza College with a cooperative agreement with the schools for mutual use & storage of supplies. Each Ark costs approximately $10,000 to purchase equipment. Staff will continue to look for additional school sites that can accommodate and support these Arks. 2010/2011 Council Work Program (Mar. 10, 2010) Page 23 of 24 2010/2011 City Cou_ Al Work Program Project Status Comments 2010/2011 Council Work Program (Mar. 10, 20 10) Page 24 of 24 A. Develop Green Building Standards \Vorking with 1CLEI — Local ICLEI — Completed Municipal Greenhouse Gas and develop list of possible projects Governments for Sustainability USA, Emissions Inventory. Next steps will be to (1) Inc. (International Council for Local complete community -wide inventory (2) develop Environmental Initiatives) to create a reduction targets and (3) create a climate action green house gas inventory soon to be plan. Staff is working with local jurisdictions to required by the California Air Resources create a climate action plan template to lower the Board cost of developing this report. Form a Green Ribbon Task Force to Solar — On January th , 2010 Council passed the �'3' P propose policies resolutions required to join the CSCDA California First program, a property assessed clean energy financing district that will allow residents to install and finance solar installations through their property tax bill. The program awarded a CEC grant. Initial program offerings anticipated before ' year end. Environmental Stewardship Task Force to be in place by Summer 2010, to be facilitated in partnership with the Kirsch Center at De Anza College. 2010/2011 Council Work Program (Mar. 10, 20 10) Page 24 of 24