FSP 02-02-10 City of Cupertino
Fiscal Strategic Plan Committee
Minutes
February 2, 2010
1. CALL TO ORDER
At 4:08 p.m. Carol Atwood called the meeting to order at Cupertino City Hall, 10300
Torre Avenue, Conference Room A, Cupertino.
2. ROLL CALL
Present: Carol Atwood, Kelly Kline, Orrin Mahoney, Aarti Shrivastava, David Woo
Absent: Kris Wang, Roger Lee
3. APPROVAL OF MINUTES
Orrin Mahoney moved to approve the minutes of the January 26, 2010. Kelly Kline
seconded and motion passed unanimously with a minor change.
4. ORAL COMMUNICATIONS
Jennifer Griffin stated that she felt the City has done a great job budget wise given what
others are going through.
5. WRITTEN COMMUNICATIONS
None.
6. OLD BUSINESS
None
7. NEW BUSINESS
A. Work Program
• Revenue Opportunities
• Expenditure Streamlining and /or Program Changes
1. Building /Planning /Engineering software package —Aarti
Shrivastava re -N isited the need to change out the
building /planning /engineering software package. The Matrix
study suggested that we fund the new replacement software via an
additional technology fee as part of the permit process, with
advance purchase ;.oming from the IT reserve. Orrin Mahoney felt
this was a benefit to both the City and the customer and fees
should be shared. accordingly. Aarti will provide additional
information regarding amount of fee.
2. Park Maintenance Policy — Carol Atwood asked for clarification
of our park maint ?nance policy. Aarti Shrivastava explained that
with Cali Mill Plaza and Civic Park, the land is owned and
maintained by the developer but the City has a public easement.
Proposed that, whenever possible, the developer owns and
maintains their park developments. Aarti Shrivastava will draw up
a proposal for the committee to review.
3. Street Tree/ Sidewalk Program – Due to the problems in San
Jose —do not pursue at this time, but keep on the schedule.
Jennifer Griffin commented that there would be tremendous
problems if the City passed on that responsibility to the property
owner. The owners in Rancho annexed just to have the additional
services for sidewalks, street trees, and street sweeping. The City
has kept these services high and does not want the infrastructure to
downgrade as a result.
• Reserve Levels and Policies
1. Housing – Carol will draft a policy reflecting the existing contracts
and review with Orrin Mahoney and Kris Wang.
2. Utility Users Tax – Statute of limitations would necessitate
recognizing over a three year period. As this is one -time revenue
source, the Commitee agreed to not use for operations. Suggested
approximately $500K/yr to be put in CIP Reserve
3. Transient Occupancy Tax – Dave Woo briefed the committee that
a lawsuit is ongoing against Hotels.com. Kelly Kline will do a
check as to what is going on in the industry before pursuing with
the hotels.
C. Next Meeting
8. ADJOURNMENT
The meeting was adjourned at 6:42 p.m.
Carol Atwood
Director of Administrative Services