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13. 2010-11 budgetOFFICE OF ADMINISTRATIVE SERVICES CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3220 - FAX: (408) 777 -3366 CUPERTINO SUMMARY Agenda Item No. 13 SUBJECT AND ISSUE Conduct the first of two public hearings on the 2010 -11 Budget. BACKGROUND Meeting Date: June 1, 2010 The purpose of tonight's hearing is to continue the preliminary review of the annual budget and to give the public an opportunity to comment before its adoption on June 9, 2010. An in -depth review of the budget was presented to City Council at the budget work sessions on May 24. During the study session, the Council discussed our general fund financial situation, reserve policy, change in program levels, departmental budgets and the five -year capital improvement program. RECOMMENDATION Conduct the first of two public hearings on the 2010 -11 Budget. Submitted by: Carol A. Atwood Director of Administrative Services Approved for submission: D-A David W. Knapp City Manager 13 -1 EXHIBITS BEGIN HERE 2010/11 Budget Study Session Council Follow Up Items # Questions from 5/24/10 Assigned to To Council 1 Library Parking Ralph 6/1/2010 2 Non- funded CIP (pg 79) Ralph 6/1/2010 3 Euphrat Museum Request Carol 6/1/2010 4 Deer Hollow Request Dave K 6/1/2010 5 Historical Society Request Carol 6/1/2010 6 Matrix Study Aarti 6/1/2010 7 Permit Software Aarti ' 6/1/2010 8 &9 Library Excess Hours - backup detail Carol 6/1/2010 10 Festival & Cultural Events - list Mark 6/1/2010 11 Monitoring of Air Quality (Lehigh) _ City Attny 6/1/2010 12 Provide Fund definitions in writing Carol 6/1/2010 (What revenues are used /restricted for) 13 R.O.R./R.O.I. for Storm Water Ballot Measure Carol 6/1/2010 14 Commercial Allocation & Rezoning or CG /BQ Aarti 6/1/2010 15 FSPC Recommendations - cost/benefit analysis on each Carol 6/1/2010 16 Total Reserves - all funds -one schedule Carol 6/1/2010 17 Total Rev /Exp graphs Carol 6/1/2010 18 List of maintenance items totalling $535,500 Carol 6/1/2010 19 Change budget message Carol 6/1/2010 - Euphrat $6,500 (pg 4 ) -Correct math error (8/9 & 9/10 - pg 27) -Law Enforcement - change presentation -COPS 20 Signs at school sport fields that they are parks after school Mark 6/1/2010 21 Appropriate Linda Vista Ponds $275K & revised CIP Ralph 6/1/2010 22 Quick investigation of lighting two more tennis courts Ralph 6/1/2010 23, Prioritize CIP projects Dave K 6/1/2010 24 When were the Linda Vista Ponds installed? Ralph 6/1/2010 25 What would maintenance costs be on the ponds? Ralph 6/1/2010 - - - - ponds? 26 What is the maintenance cost of the Civic Center fountains? Ralph 6/1/2010 27 ! Consultant Report on Linda Vista Ponds Ralph 6/1/2010 28 Stocklmeir exterior Ralph j 6/1/2010 29 savings in the budget Carol 6/1/2010 30 Cost estimates -Perm & Tem• fencin• of off -leash do. park Ralph 6/1/2010 G: \Finance \Budget\2010 -11 Budget\2010 -11 CC follow up items #1 #22 #24 #26 #25 #28 Subject: FW: Council Budget Workshop responses From: Ralph Qualls Sent: Wednesday, May 26, 2010 3:27 PM To: Liz Nunez Cc: David Knapp; Linda Lagergren; Carol Atwood; Roger Lee; Terry Greene Subject: Council Budget Workshop responses Dave et. al. —These are responses to Council follow ups from 5/24 Budget Workshop being sent to Liz for consolidation into one list for Council (numbers correspond to Carol Atwood's worksheet)— Terry: Please note the items that you will provide to Liz -- Thanks RalphQ Library Parking (1) The Council has established a subcommittee of Vice -Mayor Wong and Councilmember Mahoney to evaluate any and all possible actions to develop additional parking near the library and Civic Center. The Council did not specify a budgetary amount for consideration but could establish a "placeholder" budget of up $500,000 for implementation of any proposals to increase library parking. In the alternative, staff would suggest that budgeting an amount up to $30,000 for a traffic and parking consultant could be a prudent first step in this process and would provide alternative recommendations for implementation at some point in FY 2010 -2011 Revise Unfunded Project List (2) Carmen has forwarded revised page to David Woo. Estimated Cost for Lighting two Additional Tennis Courts at Sports Center (22) Very preliminary estimate based on bid prices for the earlier lighting program: $ 150,000. Date of Installation Linda Vista Ponds and Estimated 0 & M costs at that time (24) Around 1986 the Linda Vista water feature was constructed to what it looks like today. We have plans that date back to `69 for the original improvements. In 1969 the water feature was more of a pond, with a much larger footprint – likely taking the entire lower grass area, complete with gazebos. Approx. 5 years ago, due to a variety of issues (leaking water, drought, stormwater issues) the water feature was drained. Estimate of annual operation costs for 1986 – 2004 (in today's $ 's): $24,000 Estimated Operations/Maintenance Costs for New Linda Vista Fountain Concepts (25) Concept 1 (Full Restoration): Power, Water, Chemicals and Labor: $ 23,300 Concept 2 (Upper Area Restoration): Power, Water, Chemicals and Labor: $ 17,280 Concept 3 (Dry Creek): Labor (.05 FTE): $ 4,200 Operation costs of Civic Center Fountain (26) On an average monthly basis, estimated operation cost of fountain is as follows: • $200 Chemicals • $575 Water • $1600 Electricity This equates to $2475 monthly, $29,700 annually. For personnel, assume .25 FTE ($19,000 annually). A rough number for annual consumables and labor is $48,700 Consultant report for Linda Vista Pond Evaluation (27 A copy of the consultant's report and detailed cost estimates derived by staff for all three concepts for the Linda Vista Fountains and Ponds presented to the Council during the budget workshop is attached Exterior Protection Costs for Stocklemeir Home (28) As noted at the Council budget workshop, the repair of the roof has provided some protection to the house for at least a year or two. However, there remain two main issues which will become more chronic over that time, i.e., vandalism and building enclosure. The best way to stop vandalism and the vagrants that reside at the site from time to time is to erect a chain link fence - with barb wire, if possible. The building enclosure is being compromised due to many of the windows being broken and the plywood over the windows is not entirely effective in keeping all moisture out. This is causing mold inside the building. A permanent fix for this is costly and dependant on what the City would like to do with this structure in the future. However, during the next year, if the Council wished to provide some minor protection, staff would recommend the following: 1) Erect permanent fencing around the main house and outbuildings. Estimated cost: $10,000 2) Improve building enclosure by sealing up plywood at windows / doors. Remove any rugs / drapes. Treat any areas exhibiting mold or dry rot. Estimated cost: $2500 Note that the site has no power or phone. Vagrants have recently caused fire damage inside main house. There is not a budget for the above recommendations which: Total: $12,500 Estimate Components for Temporary Dog Park (unnumbered) A copy of the breakdown of the components for the estimated costs of the Temporary Dog Park on Mary Avenue is attached.(Terry will provide). Orange and Lomita Intersection Flooding. (Not included but raised by Resident at Workshop ) Many of the residences at / near this intersection do not have curb and gutter as they were constructed while in the county. Storm water generally flows to east on Lomita and the proceeds northerly on Orange. On the west side of Orange, north of Lomita there is a drain inlet connected only to a French drain. The nearest storm drain line is on Pasadena, several hundred feet away. This area is prone to inundation due to poor shoulder improvements and lack of storm drain infrastructure. To correctly address storm water in this area, these conditions will need improved by construction of the street and concrete improvements that were not done during the original construction of the homes. These are not proposed to be addressed by proposed storm drain project. FY 2010 -2011 CAPITAL IMPROVEMENT PROGRAM v Unfunded Projects for Future Consideration Project Description Estimated Cost City Hall Remodel $3,000,000 * Sports Center Gymnasium $2,500,000 * Skate Park $250,000 * Additional Tennis Court Lighting - Sports Center $250,000 Lawrence Mitty Park Additional Funding $3,000,000 * Simms Property $300,000 * Stevens Creek Trail to Bay - Study Only $100,000 Stocklmeir Property TBD ** Stevens Creek Trail Bridge Over UPRR $2,000,000 ** Tank House Completion $500,000 * Very preliminary estimate without study or full scope ** Placeholder only - scope details unknown #3/ #4/ #5 #19 City Council Duuget Questions Requested: Monday, May 24, 2010 Delivered: Friday, May 28, 2010 Staff Contact: Carol Atwood, Director of Administrative Services #3, #4, #5 - List of non - for - profit requests from the I3udget Study Session ➢ Euphrat Museum — Current funding from Fine Arts budget is $4,000. Proposed 10/11 funding is $6,500. Requesting $15,000. ➢ Deer Hollow Request — Proposed 10/11 funding is $5,000. ➢ Historical Society — Proposed 10/11 funding is zero. Requesting $10,000 for new program and improvements to the Stocklmier House (see item #28) for cost estimates. #19 - Change budget document for the following: ➢ Budget message amount for Euphrat should be $6,500; Done ➢ Math errors on page 27 for fiscal year totals 8/9 and 9/10; Done ➢ Law Enforcement — change presentation for COPS grant; Done Admin Services /City Council /City Council Budget 5 -27 -10 Questions #6 /7 Liz Nunez From: Aarti Shrivastava Sent: Tuesday, June 01, 2010 4:28 PM To: Liz Nunez; Carol Atwood; David Woo Cc: Gary Chao; Aarti Shrivastava Subject: Matrix study At We currently have 25,000 in the budget for followup. This includes 15,000 for the front counter improvements (minor) and a kiosk (although this may change based on the scope of improvements). The balance is for notices and miscellaneous costs. With the new proposed workshops we will need: 20,000 - for 3 workshops (incl. Cost for notification, facilitation, material and followup) 4,000 for additional workshops if needed. 41 Online permit system - until we get an RFP and actual costs, our ballpark estimate is 500,000. Let me know if you need anything else. Aarti Shrivastava Sent using BlackBerry #9 Carol Atwood From: Derek Wolfgram [ Derek.Wolfgrarr @lib.sccgov.org] Sent: Monday, May 31, 2010 5:11 PM To: Carol Atwood; Melinda Cervantes; David Knapp Cc: Mark.Fink©library.sccgov.org Subject: RE: Library additional hours Attachments: Cupertino Library local Support presentation 1Jun2010.ppt Carol - I've put together a simple, brief presentation that I hope will be useful in addressing the Council's concerns. Some of it may not be self - evident from the powerpoint itself, but I have some explanation to go with each slide. I'll also bring a copy with me on a USB drive for the meeting tomorrow. Thanks, Derek Derek E. Wolfgram Deputy County Librarian, Community Libraries and Human Resources Santa Clara County Library 14600 Winchester Blvd. Los Gatos, CA 95032 Phone: 408.293.2326, ext. 3002 Email: derek.wolfgram@lib.sccgov.org Web: www.santaclaracountylib.org Notice: This email message and /or its attachments may contain information that is confidential or restricted. It is intended only for the individuals named as recipients in the message. If you are NOT an authorized recipient, you are prohibited from using, delivering, distributing, printing, copying, or disclosing the message or content to others and must delete the message from your computer. If you have received this message in error, please notify the sender by return email. Original Message From: Carol Atwood [mailto:CarolA@cupertino.org] Sent: Friday, May 28, 2010 4:34 PM To: Melinda Cervantes; Derek Wolfgram; David Knapp Cc: 'Mark.Fink @library.sccgov.org' Subject: Re: Library additional hours No, Derek being there will be perfect. Thank you! Sent using BlackBerry Original Message From: Melinda Cervantes <Melinda .Cervantes@lib. sccgov.org> To: Carol Atwood; Derek Wolfgram <Derek.Wolfgram@lib.sccgov.org> Cc: Mark Fink <Mark.Fink @library.sccgov.org> Sent: Fri May 28 16:03:38 2010 Subject: RE: Library additional hours Carol, Y Cupertino Library II a sx -: ' Local Funding Support ,,,::!„:,,,,,:,:,.,::-..„, . Cupertino City Council June 1, 2010 Current Cupertino Library Hours 60 hours per week Sun Mon ',.Y.;- x :, 4:° d Tue • a Cupertino City funded: IMIIIIIIIIIIIIIIBNIIIIIEIIIIIIII 10 hours � Wed • County Library JPA funded T 50 hours a Thu 111111011E111111101111111 , Fri Sat 1111111111111141111111111111111111MININ MEIN Q a a a a a a n. a a. a o 0 0 0 0 0 0 0 0 0 0 0 0 o O o 0 0 0 0 0 0 0 0 O N '- N c) in <O t` 00 6) Time of Day 1 ■ 0 Possible Alternative Cupertino Library Schedule 54 hours per week/7 days i Sun r c � 4 Mon ,-4..,;-7,., �; I (R'< xrs '' I 1 b I I I ,, Y Tue w e j Wed � �r ��ae a � s��'�a�� :. � 'a ..j Thu ,,� s s� ..� ,i zat1 .z` A � x a ,,,,,,z1,44..., Fri as t r '� I 1 ( l I I 1 I Sat :ns a a o_ o_ o_ o_ 0 r-- 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 O N N M V co) 0 r m 0) Time of Day • 'C Budget Development ESTIMATED Type Salary & Hours # Cost Weeks 2010/11 COSTS of Benefit per of per per Annual Cupertino Extra Hours Staff Cost/Hr week Staff week year Cost Librarian II Coded $ 53 8 4 $ 1,713.92 52 $89,124 Senior Clerk Coded $ 44.43 8 1 $ 355.44 52 $16,483 Library Clerk II Coded $ 35.44 8 4 $ 1,134.08 52 $58,972 Library Page Coded $ 26.31 8 5 $ 1,052.40 52 $54,725 Extra Help Page Extra Help $ 12.12 8 5 $ 484.80 52 $25,210 Total $246,513 Alternative Method assigns salaries/ber efits for entire full -time positions to City: One Librarian II: $110,571 One Library Clerk II: $72,776 Two half time L ibrary Pages: $54,725 40 hour ex help Library Page: $25,210 Total: $262,313 2 Local Funding Comparison Local personnel % of personnel % of hours cost per budget funded funded added hour of locally locally service Cupertino Library 8% 17% $24,651 Milpitas Library 13% 20% $30,814 Los Altos Library 15% 20% $27,266 � Cupertino Library ��y ��: p Y Local F unding Support Derek Wolfgram, Deputy County Librarian Santa Clara County Library derek .wolfgram (408) 293 -2326, ext. 3002 3 ITEM #10 Festival & Cultural Events in 2010/11 Professional Services / Sheriff Supplies Staff Costs Total Costs Cherry Blossom* 2,460 2,324 4,784 World Journal* 3,241 2,501 5,742 OSF Festival* 1,100 1,015 2,115 Fall Festival 4,182 2,715 6,897 Diwali Festival 1,000 1,287 2,287 Ikebana Flower Show* 613 613 Lions Club* 613 613 WVCS BBQ * 613 613 Kahrizak Event ** 2,500 1,205 3,705 Veterans Memorial 800 1,703 2,503 Summer Concerts 10,300 3,256 13,556 Cinema at Sundown 14,000 4,033 18,033 Community Tree Lighting 2,500 2,100 4,600 Halloween Cinema 3,750 1,074 4,824 4th of July 57,000 24,579 81,579 Shakespeare 30,000 8,459 38,459 14,483 118,350 58,091 190,924 *Excludes waived facility costs ** The Norouz Bazaar to benefit the Kahrizak Center in Tehran for the living, education and rehabilitation of the disabled and elderly. #11 Subject: FW: budget follow up questions City of Cupertino 408 - 777 -3284 From: Teresa Zueger Sent: Wednesday, May 26, 2010 9:55 AM To: Liz Nunez Cc: David Knapp Subject: budget follow up questions Hi Liz, Per #11 on Carol's budget list /possible additions, here is the proposed response: A question was raised during the May 24 budget study session in regards to possible budget expenditures for monitoring of air quality. On May 18, Council unanimously approved an air monitoring station be placed in Monta Vista park for up to one year. This air monitoring station is being operated by BAAQMD at no charge to the City. Subsequently, staff does not anticipate air monitoring to impact the 2010 -11 FY budget at this time. Thanks, Teresa Zueger Exec. Asst. to the City Attorney 1 6u,u2A-t-e;i FIL,\A De-GYLa-co,z,o , c2-62-66-e--t , JAIL- 6L74..., c- - 2d2 ,ct_)2_c_. • A f ruiz._,LL -7-tzd-Lal (`Py /Zeved-zzz_e ce_LL /c/24 `7 7 . 40—-ti6t1 4 - ,KLe_„7ctik , (4...12 , 0 9- 5 T 10A.d-c-e-e4-4‘2_ `7 a }c-c4M-/ c-t / . 57-Dg DR./3 &,r - ccL v ry'r) dra-t) ; PA- g.K 7) !A-r7 oAJ } y2 cr-ditu.5-6 c; dw-e-ta- NV "lir) -C-7N M adol T _A/1-6 - o-e-L, -szeper PC kg - TAT? o AL /- 4 6d-_-_-.- ?Yr- p7T17&7,-.1.=*-7-67773 ( J77 3 p 5 6 'D.4 — �: �tf�t tau ( °� izl dY?) cr S3 1. Y r}b�. ON i_r2x ,-PY; C— 7.7' • ,9 id cix- -I. 47 /4 c(70 vr 4-i 1, 077- a — C - -L c�d aA- f— ' — _Lord cifo cf / _L r G 1 Z.li1 C u_c o - J / ► / 5 T7o)- r z - C,4#77-7ir 0-q2jz-,0 P(26))a,e_i AP • - _j 1'r14t. I r P 20 vc ray P & ,C—L , r tt- ' Q - 29-5 y n.62u ( - - - ems' al -e. 609 , i .- z� r ,lam a LhCe e Re S ©u,a Rec v —y — ' ,D &oi-P /re-7 David Knapp From: Linda Lagergren on behalf of Kris Wang Sent: June 01, 2010 1:31 PM To: David Knapp Subject: FW: Neglected Properties From: Pat Gotelli [mailto:patgotelli @earthlink.net] Sent: Friday, May 28, 2010 1:58 PM To: Kris Wang Subject: Neglected Properties Dear Mayor Wang, I'm writing to you as I remember reading that one of your goals in office is to beautify Cupertino. Well, I call on you to take steps to do just that! Have you noticed how many of Cupertino's once lovely residential properties are being neglected, particularly after the home changes ownership? Just drive down any street and look at the dead and weed- filled lawns and dead foundation plantings. Parking strips are 3 feet high with weeds. Who do the property owners think the parking strip belongs to? What are Cupertino's city codes regarding this? My son, who was raised in Cupertino and attended school here from kindergarten thorough De Anza, was here last weekend and for fun drove through some of the old neighborhoods that he remembered. He was appalled and saddened at how bad the areas looked. And this in just a period of a few years. Have people no pride in ownership any more? How can they justify spending close to $1 million dollars on a hcuse and then allowing it to turn into an eyesore. When I visit the library every week, I see at least 2 or 3 Code Enforcement vehicles parked in the city parking lot ... this at 3:00 in the afternoon. What hours do these gentlemen work and why can't they enforce whatever codes the city may have in place. I know for a fact that Sunnyvale has a zero tolerance policy for weeds on private property. Can't Cupertino do the same? Mayor Wang, I look forward to your reply and learning what steps you will take to address this issue. Thank you. 1 --� (7'70 " r -t /-ir?f?rii .1-( d d � cyl z42-ir epli—r?-17 ---r2 C oy ----0--2-7x) 7 ( 7-1 - - A o cv Q wry O d Cv a G-6 - -- Lam'` Ty .22_2' '.a 'E ° 6c ./ - v a)' < -1 N o -76 (-77-vz-q--2---),--7-1-6p / a P . . P9 5 4 , e.017/Peu5A-reD A-asouc_e_ 11 107)Zz-,21.0-ol 1 57'th_ —16-771.1 2" ,d,e.-eiet_b_c_t J6 --e-y ( CtA-Le r77 --ed/ (IC8 7 7 7 - 3 .4 . 1! 1 t 1 ; 1 I 1 #13 Atha 4 1 t. _Alio L - o -&-ree_A=t 4 17.6e,e_4 f t * I O) 000 C — 1 MO LOS+ re to' Aiejt - Ft-Una- ;.) 5L41 ( F ey- pct.e ;57 b-utctszk) P'( r 114 '2-13,n00 I4/1S 2-2_6 • laollL 4 _ 1116 r ■ 1/49 4- 76 i _cp0c) ono )60,000 • - - - #14 Carol Atwood From: Gary Chao Sent: Thursday, May 27, 2010 11:10 AM To: David Woo Cc: Carol Atwood; Aarti Shrivastava; Kelly Kline; Traci Caton Subject: Cost estimate on the CG /BQ & Retail Allocation Importance: High The estimated environmental assessment costs for these projects are as follows: BQ/CG GPA & Rezoning: $99,300 Commercial Allocation GPA: $156,200 Please feel free to round up if appropriate. =) Also, I have the following suggested changes to the expenditure trends report (under comm. dev.) 1) Please change the title traffic study to Initial Study 1 Allocation) 2) Please change the title R1 Hillside Review to R1 -20 Review Thank you!!! 1 CITY OF CUPERTINO #15 MEMORANDUM ON INTERNAL CONTROL SCHEDULE OF OTHER MATTERS 2009 -01 New Ideas for Service Delivery Several cities have moved to various "green" processes, data simplification and elimination of redundant controls in an effort to streamline service delivery. During recessionary times when municipalities are asked to do more with less, it makes sense to review organizational processes and eliminate unnecessary steps. Areas that Cupertino might wish to consider include the following: Paperless Agendas Provide agendas and attachments in electronic format to all commissions and City Council. This process eliminates reproduction and paper costs, shortens agenda turnaround times, and reduces staff compilation and delivery time. Options range from electronic delivery of agendas and attachments to electronic access only (no paper copy) at the meetings. Consent Calendar Items Identify and reduce consent calendar items that already have appropriate approval controls at the organization level. Many items of business normally addressed via a consent calendar have already been approved by staff multiple times, thus eliminating the need for additional Council approval. Removal of these items will result in the same level of approval controls and provide more time to City Council to address the more important agenda items such as land use, policy changes and other business. Some items include, but are not limited to: • Resolution accepting Accounts Payable; • Resolution accepting Payroll; • Bingo Permits; • Alcohol Beverage Licenses; • CIP Projects which have been previously approved by the Council and in which the bids are within the adopted budget; • Maintenance Agreements related to development; • Quitclaims; • Easements (granting, accepting and vacating); • Final subdivision and parcel maps. Electronic Outreach Establish electronic notification in lieu of historic :newsletters and/or City wide mailings. Electronic publications can save the city printing costs, postage and staff time. Possible publications falling into this category for Cupertino include: • City wide mailings for land use or other issues; • The Scene; and • The Parks and Recreation Schedule. 2 Fiscal Strategic Plan Committee Recommendations Item # 15 Strategy Cost Benefits Pursue Rezoning Opportunities Environmental assessment costs: 1) Potential Retail Development for Economic Development BQ/CG GPA & Rezoning $99,300; 2) Commercial Allocation GPA $156,200 Revisit Citywide Fee Proposal for General Fund partially subsidizes fee- $80,000 in additional General Fund 10/11 based services revenues Review BMR Program Current fees: Residential = $2.67 / sf; $25,000 - $300,000 annually in Office / Industrial / Hotel / Retail / R &D = housing mitigation revenues $5.08 / sf; Planned Industrial Zone = depending on project volume and $2.54/sf plans. Paperless Agendas Already have capability to implement. See attached. In addition. save 16 reams of paper per meeting + copier costs. Streamline Consent Calendar Minimal cost to implement. See attached. In addition, reduces the more than 15 hours of staff time needed to prepare consent agenda. Pursue November Ballot Measure See Item # 13 See Item # 13 for Clean Stream / Stormwater Assessment Increases #16/ #17 BUDGET SUMMARY 2010/11 Fiscal Year Estimated Estimated Balance at Operating Operating Other (A) Balance at Revenues / Expenditures / Funds July 1 Transfers In Transfers Out June 30 General Fund $ 16,153,000 $ 41,043,000 $ (43,455,000) $ 554,000 $ 14,295,000 Special Revenue Funds: Storm Drain 423,000 84,000 (478,000) - 29,000 Park Dedication Tax 408,000 1,520,000 (1,100,000) - 828,000 Environmental Management 27,000 502,000 (529,000) - - Transportation fund 4,000 3,760,000 (3,758,000) - 6,000 Housing & Community Development 2,139,000 613,000 (871,000) - 1,881,000 Vallco Redevelopment 1,347,000 1,786,000 (1,115,000) - 2,018,000 Fund Totals $ 4,348,000 $ 8,265,000 $ (7,851,000) $ - $ 4,762,000 Debt Service: Cupertino Facilities Corporation 56,000 3,535,000 (3,535,000) - 56,000 Traffic Impact 89,000 - (37,000) - 52,000 Fund Totals $ 145,000 $ 3,535,000 $ (3,572,000) $ - $ 108,000 Capital Projects Funds: Capital Improvement 250,000 1,125,000 (1,375,000) - - Capital Reserves 1,775,000 482,000 (975,000) 1,282,000 Stevens Creek Corridor Park - 1,250,000 (1,250,000) - - Fund Totals $ 2,025,000 $ 2,857,000 $ (3,600,000) $ - $ 1,282,000 Enterprise Funds: Resource Recovery 5,385,000 1,605,000 (1,965,000) - 5,025,000 Blackberry Farm 420,000 1,046,000 (1,181,000) - 285,000 Cupertino Sports Facility 522,000 1,796,000 (1,853,000) - 465,000 Recreation Programs 2,002,000 2,380,000 (3,212,000) - 1,170,000 Fund Totals $ 8,329,000 $ 6,827,000 $ (8,211,000) $ - $ 6,945,000 Internal Service Funds: Information Management 1,826,000 1,483,000 (1,453,000) 132,000 1,988,000 Workers' Compensation 172,000 412,000 (406,000) - 178,000 Equipment Replacement 1,239,000 1,105,000 (1,116,000) 25,000 1,253,000 Comp Abs and Long Term Disb. 75,000 314,000 (364,000) - 25,000 Retiree Medical Insurance 2,521,000 1,500,000 (2,014,000) - 2,007,000 Fund Totals $ 5,833,000 $ 4,814,000 $ (5,353,000) $ 157,000 $ 5,451,000 City -wide Totals $ 36,833,000 $ 67,341,000 $ (72,042,000) $ 711,000 $ 32,843,000 (A) Net of Loans, Savings, Depreciation CITY OF CUPERTINO PAGE 1 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn= '1106220' and bexpledgr.account= '7014' and budorgn.fund ='110' and budorgn.orgnl =' FUND - 110 - GENERAL FUND DEPARTMENT - 6220 - BBF PICNIC AREA ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED - - -- ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 - 6220 - 1106220 59,185 181,000 148,466 0 203,168 0 7014 BBF PICNIC AREA PROF AND CONTRACT PARK "SERVICE OFFICERS 100,000 MEADOW MAINT 50,000 SWIMMING POOL MAINT 14,000 OTHER 39,168 TOTAL CONTRACT SERVICES 59,185 181,000 148,466 0 203,168 0 TOTAL SERVICES 59,185 181,000 148,466 0 203,168 0 TOTAL BBF PICNIC AREA 59,185 181,000 148,466 0 203,168 0 TOTAL GENERAL FUND 59,185 181,000 148,466 0 203,168 0 TOTAL REPORT 59,185 181,000 148,466 0 203,168 0 it N 00 ,-, ‘c"7- 'c k 7: C C", CD L.) r: L--. (',.7: L' C. C D l_' L C. CD L CD C e C. 0 0 C C. V C- L, L L C -. c.: C: CD c CD o CD 0 C C> C. C: C CD CD C, CI C_ CD CD CD C CD c C CD C C_) C CD ` C CD C C CD C: L. C `. U `; C. i C C..- L C. C, F + + + + + + i T j- -1,- r ;r RUN DATE 05/24/10 TIME 15:14.04 \ \\\\\\ \ \ \ \.\ CITY OF CUPERTINO PAGE 2 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn like ' % % % %' and bexpledgr.account like '9 % % %' and budorgn.fund like '% % %' and FUND - 110 - GENERAL FUND DEPARTMENT - 6220 - BBF PICNIC AREA ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 - 6220- 1106220 190,000 0 1,370 0 40,000 0 9300 BBF PICNIC AREA FACILITY IMPROVEM CLIMING WALL 25,000 BOCCE BALL CT 15,000 BOULDERS 30,000 ) , o T 1 - - " (� ieA 5/11 DECK PER C.A. REDUCED BOULDERS - 30,000 TOTAL FACILITY IMPROVEMENTS 190,000 0 1,370 0 40,000 0 TOTAL CAPITAL OUTLAY 190,000 0 1,370 0 40,000 0 TOTAL BBF PICNIC AREA 190,000 0 1,370 0 40,000 0 RUN DATE 05/24/10 TIME 15:04:00 CITY OF CUPERTINO PAGE 8 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn like ' %6%°W and bexpledgr.account like '9 % ' and budorgn.fund like and FUND - 570 - SPORTS CENTER DEPARTMENT - 6450 - SPORTS CENTER OPERATION ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 570- 6450 - 5706450 30,576 15,000 0 0 15,000 0 9400 SPORTS CENTER OPE FIXED ASSET ACQUI TOTAL FIXED ASSET ACQUISITION 30,576 15,000 0 0 15,000 0 TOTAL CAPITAL OUTLAY 30,576 15,000 0 0 15,000 0 TOTAL SPORTS CENTER OPERATION 30,576 15,000 0 0 15,000 0 TOTAL SPORTS CENTER 30,576 15,000 0 0 15,000 0 RUN DATE 05/24/10 TIME 15:04:00 CITY OF CUPERTINO PAGE 5 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn like ' % % %8 % % %' and bexpledgr.account like '9 % % %' and budorgn.fund like '%%%' and FUND - 110 - GENERAL FUND DEPARTMENT - 8303 - MEMORIAL PARK ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 - 8303 - 1108303 29,500 0 0 0 5,000 0 9100 MEMORIAL PARK NON RECURRING FAC TOT PLAYGROUND SURFACE TURF AT PRE- SCHOOL 5,000 TOTAL NON RECURRING FACLITY MGT 29,500 0 0 0 5,000 0 110 -8303- 1108303 0 0 0 0 39,000 0 9300 MEMORIAL PARK FACILITY IMPROVEM IMPROVE AMPHITHEATER SEATING 24,000 ERECT DECORATIVE FENCE @ GAZEBO FOR GEESE CONTROL 15,000 TOTAL FACILITY IMPROVEMENTS 0 0 0 0 39,000 0 110 - 8303 - 1108303 0 0 0 0 0 0 9400 MEMORIAL PARK FIXED ASSET ACQUI TOTAL FIXED ASSET ACQUISITION 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 29,500 0 0 0 44,000 0 TOTAL MEMORIAL PARK 29,500 0 0 0 44,000 0 RUN DATE 05/24/10 TIME 14:51:45 - CITY OF CUPERTINO PAGE 8 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn like ' % % %8 % % %' and bexpledgr.account like '9 % % %' and budorgn.fund like ' % % %' and FUND - 110 - GENERAL FUND DEPARTMENT - 8314 - NEIGHBORHOOD PARKS ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED - - -- ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 -8314- 1108314 25,000 11,500 11,000 0 0 0 9100 NEIGHBORHOOD PARK NON RECURRING FAC TOTAL NON RECURRING FACLITY MGT 25,000 11,500 11,000 0 0 0 110 - 8314 - 1108314 32,000 163,850 56,838 0 23,500 0 9300 NEIGHBORHOOD PARK FACILITY IMPROVEM STAIR REPLACEMENT BY PAR COURSE AT LINDA VISTA 8,500 WILSON PARK CONCRETE PATHWAY IMPROVEMENT 15,000 TOTAL FACILITY IMPROVEMENTS 32,000 163,850 56,838 0 23,500 0 TOTAL CAPITAL OUTLAY 57,000 175,350 67,838 0 23,500 0 TOTAL NEIGHBORHOOD PARKS 57,000 175,350 67,838 0 23,500 0 RUN DATE 05/24/10 TIME 14:51:45 CITY OF CUPERTINO PAGE 1 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn= '1108315' and bexpledgr.account = '9100' and budorgn.fund ='110' and budorgn.orgnl =' FUND - 110 - GENERAL FUND DEPARTMENT - 8315 - SPORTS FIELDS ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED - - -- ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 - 8315- 1108315 24,000 10,750 11,744 0 4,000 0 9100 SPORT FIELDS JOLL NON RECURRING FAC PAINT SOUND WALL TO E. ESTATES 4,000 TOTAL NON RECURRING FACLITY MGT 24,000 10,750 11,744 0 4,000 0 TOTAL CAPITAL OUTLAY 24,000 10,750 11,744 0 4,000 0 TOTAL SPORTS FIELDS 24,000 10,750 11,744 0 4,000 0 TOTAL GENERAL FUND 24,000 10,750 11,744 0 4,000 0 TOTAL REPORT 24,000 10,750 11,744 0 4,000 0 RUN DATE 05/24/10 TIME 15:16:02 - CITY OF CUPERTINO PAGE 1 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn= '1108401' and bexpledgr.account = '7014' and budorgn.fund ='110' and budorgn.orgnl =' FUND - 110 - GENERAL FUND DEPARTMENT - 8401 - STORM DRAIN MAINTENANCE ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED - - -- ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 - 8401 - 1108401 0 35,000 23,263 0 35,000 0 7014 STORM DRAIN MAINT PROF AND CONTRACT NEEDED FOR PERIODIC LINE CLEANING /REMOVAL OF 0 OBSTRUCTIONS. REBUILDING OF FAILED DRAIN INLETS /CATCH 0 BASINS ON A AS NEEDED BASIS 35,000 TOTAL CONTRACT SERVICES 0 35,000 23,263 0 35,000 0 TOTAL SERVICES 0 35,000 23,263 0 35,000 0 TOTAL STORM DRAIN MAINTENANCE 0 35,000 23,263 0 35,000 0 TOTAL GENERAL FUND 0 35,000 23,263 0 35,000 0 TOTAL REPORT 0 35,000 23,263 0 35,000 0 RUN DATE 05/24/10 TIME 15:17:59 - CITY OF CUPERTINO PAGE 15 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn like 'e % %8%%%' and bexpledgr.account like '9 % % %' and budorgn.fund like '%%%' and FUND - 110 - GENERAL FUND DEPARTMENT - 8408 - STREET TREE MAINTENANCE ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 -8408- 1108408 0 0 0 0 0 0 9100 STREET TREE MAINT NON RECURRING FAC TOTAL NON RECURRING FACLITY MGT 0 0 0 0 0 0 110 -8408- 1108408 10,000 10,000 0 0 10,000 0 9300 STREET TREE MAINT FACILITY IMPROVEM PURCHASE OF REPLACEMENT TREES 10,000 TOTAL FACILITY IMPROVEMENTS 10,000 10,000 0 0 10,000 0 TOTAL CAPITAL OUTLAY 10,000 10,000 0 0 10,000 0 TOTAL STREET TREE MAINTENANCE 10,000 10,000 0 0 10,000 0 RUN DATE 05/24/10 TIME 14:51:45 - CITY OF CUPERTINO PAGE 16 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn like ' % °% %8 %e and bexpledgr.account like '9% and budorgn.fund like and FUND - 110 - GENERAL FUND DEPARTMENT - 8501 - BUILDING MAINT CITY HALL ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 - 8501- 1108501 19,500 62,500 57,627 0 35,000 0 9100 BLDG MAINT CITY H NON RECURRING FAC REPLACE RESTROOM COUNTER -TOPS, SINKS, FLOOR TILE 35,000 TOTAL NON RECURRING FACLITY MGT 19,500 62,500 57,627 0 35,000 0 110 - 8501- 1108501 13,567 13,567 13,567 0 20,000 0 9300 BLDG MAINT CITY H FACILITY IMPROVEM UPGRADE LIGHTING 20,000 TOTAL FACILITY IMPROVEMENTS 13,567 13,567 13,567 0 20,000 0 110 -8501- 1108501 0 0 0 0 0 0 9400 BLDG MAINT CITY H FIXED ASSET ACQUI TOTAL FIXED ASSET ACQUISITION 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 33,067 76,067 71,193 0 55,000 0 TOTAL BUILDING MAINT CITY HALL 33,067 76,067 71,193 0 55,000 0 RUN DATE 05/24/10 TIME 14:51:45 - CITY OF CUPERTINO PAGE 17 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key orgn like ' % % %8 %' and bexpledgr.account like '9 % % %' and budorgn.fund like ' %% °s' and FUND - 110 - GENERAL FUND DEPARTMENT - 8502 - BUILDING MAINT LIBRARY ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 - 8502 - 1108502 0 0 11,735 0 5,500 0 9100 BLDG MAINT LIBRAR NON RECURRING FAC RE -KEY BUILDING AND INSTALLATION OF KEY BOX 2ND OF A 3 0 YEAR SECURITY PROJECT 5,500 TOTAL NON RECURRING FACLITY MGT 0 0 11,735 0 5,500 0 110 -8502- 1108502 18,500 19,500 6,013 0 13,000 0 9300 BLDG MAINT LIBRAR FACILITY IMPROVEM CCTV UPGRADE 10,000 NEW WATER HEATER 3,000 TOTAL FACILITY IMPROVEMENTS 18,500 19,500 6,013 0 13,000 0 TOTAL CAPITAL OUTLAY 18,500 19,500 17,747 0 18,500 0 TOTAL BUILDING MAINT LIBRARY 18,500 19,500 17,747 0 18,500 0 RUN DATE 05/24/10 TIME 14:51:45 - CITY OF CUPERTINO PAGE 18 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn like ' % % %8% %%' and bexpledgr.account like '9 % % and budorgn.fund like ' °s % %' and FUND - 110 - GENERAL FUND DEPARTMENT - 8503 - BUILDING MAINT SERVICE CT ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 -8503- 1108503 69,500 54,960 33,685 0 51,000 0 9100 BLDG MAINT SERVIC NON RECURRING FAC RE -KEY AND KEY BOX (BUILDINGS & VEHICLES) 2ND YEAR OF A 0 3 YEAR SECURITY PROJECT 31,000 INDUCTION LIGHTING UPGRADE 20,000 TOTAL NON RECURRING FACLITY MGT 69,500 54,960 33,685 0 51,000 0 110 - 8503 - 1108503 0 0 0 0 10,000 0 9300 BLDG MAINT SERVIC FACILITY IMPROVEM CLOSE OFF WELDING SHOP WITH DOOR 3,000 REPLACE 5 WINDOWS 7,000 TOTAL FACILITY IMPROVEMENTS 0 0 0 0 10,000 0 TOTAL CAPITAL OUTLAY 69,500 54,960 33,685 0 61,000 0 TOTAL BUILDING MAINT SERVICE CT 69,500 54,960 33,685 0 61,000 0 RUN DATE 05/24/10 TIME 14:51:45 - CITY OF CUPERTINO PAGE 19 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn like 'e %%8 % % %' and bexpledgr.account like '9 % % %' and budorgn.fund like ' % % %' and FUND - 110 - GENERAL FUND DEPARTMENT - 8504 - BUILDING MAINT QUINLAN CT ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED - - -- ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 - 8504- 1108504 68,000 57,000 45,298 0 75,000 0 9100 BLDG MAINT QUINLA NON RECURRING FAC UPGRADE PRE - SCHOOL KITCHEN (REQUESTED BY P & R) 30,000 REPLACE RESTROOM COUNTERS, SINKS, ETC...(REQ. BY P & R) 30,000 RE -KEY BUILDING & INSTALLATION OF KEY BOX 2ND OF A 3 YR 0 SECURITY PROJECT 15,000 TOTAL NON RECURRING FACLITY MGT 68,000 57,000 45,298 0 75,000 0 110 - 8504- 1108504 0 5,000 2,965 0 0 0 9300 BLDG MAINT QUINLA FACILITY IMPROVEM TOTAL FACILITY IMPROVEMENTS 0 5,000 2,965 0 0 0 110 - 8504- 1108504 0 0 0 0 0 0 9400 BLDG MAINT QUINLA FIXED ASSET ACQUI TOTAL FIXED ASSET ACQUISITION 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 68,000 62,000 48,263 0 75,000 0 TOTAL BUILDING MAINT QUINLAN CT 68,000 62,000 48,263 0 75,000 0 RUN DATE 05/24/10 TIME 14:51:45 - CITY OF CUPERTINO PAGE 20 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn like ' % °% %8% % %' and bexpledgr.account like '9 % % %' and budorgn.fund like ' % °s%' and FUND - 110 - GENERAL FUND DEPARTMENT - 8505 - BUILDING MAINT SENIOR CTR ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED - - -- ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 - 8505- 1108505 36,000 15,000 0 0 27,000 0 9100 BLDG MAINT SENIOR NON RECURRING FAC REPLACE FRONT LOBBY COUNTER TOP (REQ. BY P & R) 18,000 RE -KEY BUILDING 2ND OF A 3 YR SECURITY PROJECT 9,000 TOTAL NON RECURRING FACLITY MGT 36,000 15,000 0 0 27,000 0 110 - 8505 - 1108505 0 0 0 0 0 0 9300 BLDG MAINT SENIOR FACILITY IMPROVEM TOTAL FACILITY IMPROVEMENTS 0 0 0 0 0 0 110 - 8505- 1108505 0 0 0 0 0 0 9400 BLDG MAINT SENIOR FIXED ASSET ACQUI TOTAL FIXED ASSET ACQUISITION 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 36,000 15,000 0 0 27,000 0 TOTAL BUILDING MAINT SENIOR CTR 36,000 15,000 0 0 27,000 0 RUN DATE 05/24/10 TIME 14:51:45 - CITY OF CUPERTINO PAGE 21 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn like '0 °1°%8 %%°96' and bexpledgr.account like '9 % % %' and budorgn.fund like 'oe %' and FUND - 110 - GENERAL FUND DEPARTMENT - 8506 - BUILDING MAINT MCCLELLAN ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED - - -- ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 - 8506- 1108506 10,000 26,500 0 0 9,000 0 9100 BLDG MAINT MCCLEL NON RECURRING FAC RE -KEY BUILDING 2ND OF A 3 YR SECURITY PROJECT 4,000 REPLACE GUTTERS 5,000 TOTAL NON RECURRING FACLITY MGT 10,000 26,500 0 0 9,000 0 110 - 8506 - 1108506 0 0 0 0 0 0 9300 BLDG MAINT MCCLEL FACILITY IMPROVEM TOTAL FACILITY IMPROVEMENTS 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 10,000 26,500 0 0 9,000 0 TOTAL BUILDING MAINT MCCLELLAN 10,000 26,500 0 0 9,000 0 RUN DATE 05/24/10 TIME 14:51:45 - CITY OF CUPERTINO PAGE 22 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn like '0 % %8 % % %' and bexpledgr.account like '9 % % %' and budorgn.fund like '%%%' and FUND - 110 - GENERAL FUND DEPARTMENT - 8507 - BUILDING MAINT M V REC ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED - - -- ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 - 8507- 1108507 29,600 2,500 0 0 29,000 0 9100 BLDG MAINT MONTA NON RECURRING FAC RE -PIPE WATER LINE WITH COPPER 25,000 RE -KEY BUILDING 2ND OF A 3 YR SECURITY PROJECT 4,000 TOTAL NON RECURRING FACLITY MGT 29,600 2,500 0 0 29,000 0 110- 8507- 1108507 0 0 0 0 0 0 9300 BLDG MAINT MONTA FACILITY IMPROVEM TOTAL FACILITY IMPROVEMENTS 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 29,600 2,500 0 0 29,000 0 TOTAL BUILDING MAINT M V REC 29,600 2,500 0 0 29,000 0 RUN DATE 05/24/10 TIME 14:51:45 - CITY OF CUPERTINO PAGE 23 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn like ' % % %8 % and bexpledgr.account like '9 % % %' and budorgn.fund like ' % % %' and FUND - 110 - GENERAL FUND DEPARTMENT - 8508 - BUILDING MAINT WILSON ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 - 8508- 1108508 2,500 3,000 0 0 10,200 0 9100 BLDG MAINT WILSON NON RECURRING FAC RE -KEY BUILDING 2ND OF A 3 YR SECURITY PROJECT 2,000 REPLACE WINDOWS 5,000 REPLACE RESTROOM FLOORS 3,200 TOTAL NON RECURRING FACLITY MGT 2,500 3,000 0 0 10,200 0 110 - 8508 - 1108508 0 0 0 0 0 0 9300 BLDG MAINT WILSON FACILITY IMPROVEM TOTAL FACILITY IMPROVEMENTS 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 2,500 3,000 0 0 10,200 0 TOTAL BUILDING MAINT WILSON 2,500 3,000 0 0 10,200 0 N RUN DATE 05/24/10 TIME 14:51:45 - CITY OF CUPERTINO PAGE 24 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn like ' %°s %8 and bexpledgr.account like '9% %%' and budorgn.fund like '°s % %' and FUND - 110 - GENERAL FUND DEPARTMENT - 8509 - BUILDING MAINT PORTAL ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED - - -- ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 - 8509- 1108509 0 0 0 0 7,600 0 9100 BLDG MAINT PORTAL NON RECURRING FAC RE -KEY BUILDING 2ND OF A 3 YR SECURITY PROJECT 1,000 REPAIR OR REPLACE FLOORS 1,600 REPLACE WINDOWS 5,000 TOTAL NON RECURRING FACLITY MGT 0 0 0 0 7,600 0 TOTAL CAPITAL OUTLAY 0 0 0 0 7,600 0 TOTAL BUILDING MAINT PORTAL 0 0 0 0 7,600 0 RUN DATE 05/24/10 TIME 14:51:45 - CITY OF CUPERTINO PAGE 25 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn like ' and bexpledgr.account like '9 %% %' and budorgn.fund like ' %s ' and FUND - 110 - GENERAL FUND DEPARTMENT - 8511 - BUILDING MAINT CREEKSIDE ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 -8511- 1108511 10,000 8,500 1,310 0 4,200 0 9100 BLDG MAINT CREEKS NON RECURRING FAC RE -KEY BUILDING 2ND OF A 3 YR SECURITY PROJECT 1,000 REPLACE OR REPAIR FLOORS 3,200 TOTAL NON RECURRING FACLITY MGT 10,000 8,500 1,310 0 4,200 0 110- 8511- 1108511 0 0 0 0 0 0 9300 BLDG MAINT CREEKS FACILITY IMPROVEM TOTAL FACILITY IMPROVEMENTS 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 10,000 8,500 1,310 0 4,200 0 TOTAL BUILDING MAINT CREEKSIDE 10,000 8,500 1,310 0 4,200 0 RUN DATE 05/24/10 TIME 14:51:45 - CITY OF CUPERTINO PAGE 27 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn like %8% %°s' and bexpledgr.account like '9% %°s' and budorgn.fund like 'M' and FUND - 110 - GENERAL FUND DEPARTMENT - 8513 - TEEN CENTER BLDG MAINT ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED - - -- ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 -8513- 1108513 0 4,000 290 0 1,000 0 9100 TEEN CENTER BLDG NON RECURRING FAC RE -KEY BUILDING 2ND OF A 3 YR SECURITY PROJECT 1,000 TOTAL NON RECURRING FACLITY MGT 0 4,000 290 0 1,000 0 110 -8513- 1108513 0 0 0 0 0 0 9300 TEEN CENTER BLDG FACILITY IMPROVEM TOTAL FACILITY IMPROVEMENTS 0 0 0 0 0 0 110- 8513 - 1108513 0 0 0 0 0 0 9400 TEEN CENTER BLDG FIXED ASSET ACQUI TOTAL FIXED ASSET ACQUISITION 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 4,000 290 0 1,000 0 TOTAL TEEN CENTER BLDG MAINT 0 4,000 290 0 1,000 0 RUN DATE 05/24/10 TIME 14:51:45 - CITY OF CUPERTINO PAGE 31 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn like ' % %%8 % % %' and bexpledgr.account like '9 % % %' and budorgn.fund like ' %% %' and FUND - 110 - GENERAL FUND DEPARTMENT - 8830 - STREET LIGHTING ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 110 - 8830 - 1108830 138,102 81,926 96,189 0 5,000 0 9100 STREET LIGHTING NON RECURRING FAC POLE DAMAGE AND /OR REPLACEMENT FROM ACCIDENTS AS 0 PRIOR YEARS 5,000 TOTAL NON RECURRING FACLITY MGT 138,102 81,926 96,189 0 5,000 0 110 - 8830 - 1108830 0 0 0 0 0 0 9300 STREET LIGHTING FACILITY IMPROVEM TOTAL FACILITY IMPROVEMENTS 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 138,102 81,926 96,189 0 5,000 0 TOTAL STREET LIGHTING 138,102 81,926 96,189 0 5,000 0 RUN DATE 05/24/10 TIME 14:51:45 - CITY OF CUPERTINO PAGE 38 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key orgn like '0 % % 8%% %' and bexpledgr.account like '9 %% %' and budorgn.fund like '%%%' and FUND - 570 - SPORTS CENTER DEPARTMENT - 8510 - BUILDING MAINT SPORT CTR ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED - - -- ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 570 - 8510 - 5708510 39,300 59,500 22,654 0 39,000 0 9100 BLDG MAINT SPORTS NON RECURRING FAC RE -KEY BUILDING 2ND OF A 3 YR SECURITY PROJECT 9,000 RE -PAINT EXTERIOR OF BUILDING (REQ. BY P & R) 30,000 REPAIR OF TERMITE DAMAGE TO BUILDING (WILL CARRY OVER 0 APPROX. 15,000 FROM 09/10 TO 10 /11 FOR TERMITE TENTING 0 TOTAL NON RECURRING FACLITY MGT 39,300 59,500 22,654 0 39,000 0 570- 8510 - 5708510 0 0 0 0 0 0 9300 BLDG MAINT SPORTS FACILITY IMPROVEM TOTAL FACILITY IMPROVEMENTS 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 39,300 59,500 22,654 0 39,000 0 TOTAL BUILDING MAINT SPORT CTR 39,300 59,500 22,654 0 39,000 0 TOTAL SPORTS CENTER 39,300 59,500 22,654 0 39,000 0 RUN DATE 05/24/10 TIME 14:51:45 - CITY OF CUPERTINO PAGE 40 REQUESTED EXPENDITURE BUDGET WORKSHEET SELECTION CRITERIA: bexpledgr.key_orgn like ' % % %8 % %%' and bexpledgr.account like '9 % % %' and budorgn.fund like 'see' and FUND - 630 - EQUIPMENT REVOLVING FUND DEPARTMENT - 8840 - EQUIPMENT MAINTENANCE ORGANIZATION PRIOR YEAR CURRENT YEAR - - -- REQUESTED ACCOUNT TITLE BUDGET BUDGET YTD ACTUAL PROJECTED BASE NEW PROGRAMS 630 - 8840- 6308840 125,055 89,942 100,214 0 20,000 0 9100 EQUIPMENT MAINTEN NON RECURRING FAC INSTALL PARTICULATE BURNER & REGENERATION STATION AS 0 REQ. BY STATE OF CAL. CARB(CAL. AIR RESOURCE BOARD)/ 0 LAST YEAR OF A 3 YEAR PROJECT 20,000 TOTAL NON RECURRING FACLITY MGT 125,055 89,942 100,214 0 20,000 0 TOTAL CAPITAL OUTLAY 125,055 89,942 100,214 0 20,000 0 TOTAL EQUIPMENT MAINTENANCE 125,055 89,942 100,214 0 20,000 0 TOTAL EQUIPMENT REVOLVING FUND 125,055 89,942 100,214 0 20,000 0 TOTAL REPORT 770,381 746,494 490,787 0 443,000 0 RUN DATE 05/24/10 TIME 14:51:45 - #20 Carol Atwood From: Mark Linder Sent: Tuesday, June 01, 2010 12:55 PM To: Carol Atwood Subject: RE: budget follow up questions Regarding item 20, I have contacted both school districts regarding the signs and I am waiting to hear back. Mark From: Carol Atwood Sent: Friday, May 28, 2010 6:08 PM To: Department Heads Cc: David Woo; Liz Nunez Subject: budget follow up questions Importance: High Hi Everyone — We have received responses on 21 of the 31 items for follow up from the City Council budget study session. I will be bringing the outstanding list to the Department Head meeting on Tuesday morning. If you have your items ready, and have not given them to Liz yet, please bring them with you. Have a great weekend, Carol 1 Proposed Five Year Capital Improvement Program Current Fund Description 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 9100 Parks 420 -9127 Lawrence & Mitty Park (Saratoga Creek) 0 1,300,000 427 -9112 Stevens Creek Corridor Park Phase 1 203,000 • 427 -9134 Stevens Creek Corridor Park Phase 2 158,000 1,200,000 427 -9135 Blackberry Farm Infrastructure Upgrades 771,000 420 -9136 Scenic Circle Access 125,000 110,000 420 -9130 Wilson Park Irrigation Renovation 150,000 New Projects Stocklmeir Orchard Irrigation 50,000 Blackberry Farm Golf Course Irrigation Upgrades 550,000 Stevens Creek Corridor Park Tree Evaluation /Removal 50,000 Temporary Dog Park - Mary Avenue 225,000 Various Park Path and Parking Lot Repairs & Resurfacing 250,000 Various Trail Resurfacing at School Sports Fields 125,000 Memorial Park Dugout/Scorekeeper Facility 250,000 Linda Vista Park Pond Restoration 275,000 Total 1,407,000 2,835,000 250,000 1,300,000 0 0 9200 Buildings o & 420 -9254 EOC Generaiur, Connection Repai 4cn , .. ,nnn , _- 420 -9241 Library Fountain 36,000 55,000 420 -9252 McClellan Ranch Repairs & Painting 85,000 15,000 420 -9133 McClellan Ranch Enviro. Classroom & Blacksmith Shop 501,000 200,000 at 420 -9253 AM Station Antenna Relocations 10,000 70,000 N 420 -9231 Sports Ctr. Pool Demo & Sports Court 250,000 i--1 New Projects McClellan Ranch 4H Sanitary Connection 45,000 Quinlan Interior Analysis & Upgrades 30,000 200,000 200,000 Sports Center Tennis Court #1 ADA Access 75,000 Service Center Tool Crib 40,000 Community Hall AV Upgrades 115,000 Blackberry Golf Pro Shop Upgrades 150,000 Total 1,082,000 895,000 350,000 200,000 0 0 Proposed Five Year Capital Improvement Program Current Fund Description 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 9400 Streets 270 -9450 Pavement Management 4,000 750,000 750,000 750,000 750,000 750,000 270 -9451 Curb, Gutter and Sidewalk Repairs & ADA Ramps 630,000 750,000 750,000 750,000 750,000 750,000 270 -9452 Rancho Rinconada Street Study 100,000 Pavement Management - Prop. 1B 800,000 270 -9455 Pavement Management - Prop. 42 372,000 270 -9456 Pavement Management - ARRA 95,000 700,000 Monument Gateway Sign (Design & 1 Sign) 35,000 Total 1,201,000 3,035,000 1,500,000 1,500,000 1,500,000 1,500,000 9500 Traffic Facilities 420 -9549 Safe Routes to School- Garden Gate 433,000 420 -9557 DeAnza Blvd. /McClellan /Pacifica Signal Modification 200,000 420 -9558 Various Traffic Signal /Intersection Modifications 48,000 New Projects Various Traffic Signal Battery Back up System (Final Phase) 50,000 Total 681,000 50,000 0 0 0 0 9600 Storm Drainage 210 -9612 Minor Storm Drain Improvements 75,000 75,000 75,000 75,000 75,000 75,000 215 -9620 Monta Vista Storm Drainage Syst. 493,000 400,000 Master Storm Drain Plan Update 92,000 Total 660,000 475,000 75,000 75,000 75,000 75,000 Environmental New Projects Siemens Street Lights & Irrigation Conservation 2,134,000 Total 2,134,000 0 0 0 0 0 Total Capital Improve. Prog. 7,165,000 7,290,000 2,175,000 3,075,000 1,575,000 1,575,000 Total Outside Revenue Share 3,598,000 5,315,000 1,425,000 2,325,000 825,000 825,000 Net City General Fund Funding 3,567,000 1,975,000 750,000 750,000 750,000 750,000 REVENUE Proposed Five Year Capital Improvement Program Current Fund Description Funding Source 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 9100 Parks 427 -9134 Stevens Creek Corridor Park Phase 2 Park Dedication Funds & $100K Grant 158,000 1,200,000 420 -9127 Lawrence & Mitty Park (Saratoga Creek) Park Dedication Funds 0 1,300,000 Blackberry Farm Golf Course Upgrades BBF Golf Reserve(150K) &Recreation(400K) 550,000 Temp. Dog Park - Mary Ave. Recreation 225,000 Memorial Park Dugout/Scorekeeper Facility Recreation 250,000 Linda Vista Park Pond Restoration Recreation 275,000 Total 158,000 2,250,000 250,000 1,300,000 0 0 9200 Buildings 420 -9254 EOC Generator & Connection & Repair Grant 300,000 McClellan Ranch Enviro. Classroom & Blacksmith 420 -9133 Shop Grant (251 K) & Recreation (200K) 251,000 200,000 Quinlan Interior Analysis & Upgrades Recreation 30,000 200,000 200,000 Sports Center Tennis Court #1 ADA Access Sports Center Fund 75,000 Blackberry Golf Pro Shop Upgrades BBF Golf Reserve 150,000 Total 551,000 305,000 350,000 200,000 0 0 9400 Streets 270 -9452 Rancho Rinconada Street Study (VTA Local Streets & County Roads) 100,000 270 -9451 Curb, Gutter and Sidewalk Repairs Gas Tax 630,000 750,000 750,000 750,000 750,000 750,000 Pavement Management Prop. 1B 800,000 270_Q455 P Management Prop _ 42 372.000 270 -9456 Pavement Management ARRA - Fed. Stimulus Package 95,000 700,000 Monument Gateway Signs Developer(25K) & Foothill Claim(10K) 35,000 Total 1,197,000 2,285,000 750,000 750,000 750,000 750,000 9500 Traffic Facilities 420 -9549 Safe Routes to School- Garden Gate SR2S 394,000 DeAnzas /McClellan /Pacifica Sig. Mod. Developer 200,000 Total 594,000 0 0 0 0 0 9600 Storm Drainage 210 -9612 Minor Storm Drain Improvements Storm Drain Account 75,000 75,000 75,000 75,000 75,000 75,000 215 -9620 Monta Vista Storm Drainage Syst. Storm Drain Account 493,000 400,000 Master Storm Drain Plan Update Storm Drain Account 92,000 Total 660,000 475,000 75,000 75,000 75,000 75,000 Environmental Siemens Street Lights & Irrigation Conservation $438,000 Energy Efficiency Grant 438,000 Total 438,000 0 0 0 0 0 TOTAL OUTSIDE REVENUE SHARE 3,598,000 5,315,000 1,425,000 2,325,000 825,000 825,000 2009 -10 Current 2010 -11 Proposed General General Fund Description Fund Revenue Total Fund Revenue Total 9100 Parks 420 -9127 Lawrence & Mitty Park (Saratoga Creek) 427 -9112 Stevens Creek Corridor Park Phase 1 203,000 203,000 427 -9134 Stevens Creek Corridor Park Phase 2 158,000 158,000 1,200,000 1,200,000 427 -9135 Blackberry Farm Infrastructure Upgrades 771,000 771,000 420 -9136 Scenic Circle Access 125,000 125,000 110,000 110,000 420 -9130 Wilson Park Irrigation System Renovation 150,000 150,000 New Projects Stocklmeir Orchard Irrigation 50,000 50,000 Blackberry Farm Golf Course Irrigation Upgrades 550,000 550,000 Stevens Creek Corridor Park Tree Evaluation /Removal 50,000 50,000 Temporary Dog Park - Mary Avenue 225,000 225,000 Various Park Path and Parking Lot Repairs & Resurfacing 250,000 250,000 Various Trail Resurfacing at School Sports Fields 125,000 125,000 Memorial Park Dugout/Scorekeeper Facility Linda Vista Park Pond Restoration 275,000 275,000 Total 1.249.000 158 1.407.000 511 5 -000 2,2sn,nnn 8 000 9200 Buildings 420 -9254 EOC Generator, Connection & Repair 150,000 300,000 450,000 420 -9241 Library Fountain 36,000 36,000 55,000 55,000 420 -9252 McClellan Ranch Repairs & Painting 85,000 85,000 15,000 15,000 420 -9133 McClellan Environ. Classroom & Blacksmith Shop 250,000 251,000 501,000 200,000 200,000 420 -9253 AM Station Antenna Relocations 10,000 10,000 70,000 70,000 420 -9231 Sports Ctr. Pool Demo & Sports Court 250,000 250,000 New Projects McClellan Ranch 4H Sanitary Connection 45,000 45,000 Quinlan Interior Analysis & Upgrades 30,000 30,000 Sports Center Tennis Court #1 ADA Access 75,000 75,000 Service Center Tool Crib 40,000 40,000 Community Hall AV Upgrades 115,000 115,000 Blackberry Golf Pro Shop Upgrades Total 531,000 551,000 1,082,000 590,000 305,000 895,000 Finance Summary 2009 -10 Current 2010 -11 Proposed General General Fund Description Fund Revenue Total Fund Revenue Total 9400 Streets 270 -9450 Pavement Management 4,000 4,000 750,000 750,000 - 270 -9451 Curb, Gutter and Sidewalk Repairs & ADA Ramps 630,000 630,000 750,000 750,000 270 -9452 Rancho Rinconada Street Study 100,000 100,000 Pavement Management - Prop 1B 800,000 800,000 270 -9455 Pavement Management - Prop 42 372,000 372,000 270 -9456 Pavement Management - ARRA 95,000 95,000 700,000 700,000 Monument Gateway Sign (Design & 1 Sign) 35,000 35,000 Total 4,000 1,197,000 1,201,000 750,000 2,285,000 3,035,000 9500 Traffic Facilities 420 -9549 Safe Routes to School- Garden Gate 39,000 394,000 433,000 420 -9557 DeAnza /McClellan /Pacifica Signal Modification 200,000 200,000 420 -9558 Various Traffic Signal /Intersection Modifications 48,000 48,000 New Projects Various Traffic Signal Battery Back up System (Final Phase) 50,000 50,000 Total 87,000 594,000 681,000 50,000 - 50,000 9600 Storm Drainage 210 -9612 Minor Storm Drain Improvements 75,000 75,000 75,000 75,000 215 -9620 Monta Vista Storm Drainage Syst. 493,000 493,000 400,000 400,000 210 -9612 Master Storm Drain Plan Update 92,000 92,000 Total - 660,000 660,000 - 475,000 475,000 Environmental New Projects Siemens Street Lights & Irrigation Conservation 1,696,000 438,000 2,134,000 Total 1,696,000 438,000 2,134,000 - - - Total Capital Improvement Program 3,567,000 3,598,000 7,165,000 1,975,000 5,315,000 7,290,000 Finance Summary Item #23 CAPITAL PROJECTS 2010/11 PRIORITY 1. Pavement Management $3,000,000 2. Streetlight and Irrigation Conservation 2,134,000 3. Stevens Creek Corridor Park Phase 2 / Tree Evaluation 1,250,000 4. Blackberry Farm Golf Irrigation Upgrades 550,000 5. Monta Vista Storm Drainage System 400,000 6. Scenic Circle Access 110,000 7. Sports Center Pool Demolition and Sports Court 250,000 8. Various Park Path & Parking Lot repairs /resurfacing 250,000 9. Various Trail Resurfacing at School Sports Fields 125,000 10.Temporary Dog Park — Mary Avenue 225,000 11. Linda Vista Ponds 275,000 12. McClellan Environ. Classroom /Blacksmith Shop /Repairs 215,000 13. Community Hall AV Upgrades 115,000 #27 NQ D BEYOND E N G I N E E R I N G MEMORANDUM TO: Terry W. Greene, City Architect DATE: May 25, 2010 City of Cupertino FROM: Renee Crawford, Nolte Associates PROJ #: SJB034200 — Linda Vista Mark Slichter, Callander Associates Park, Conceptual Improvements to Water Feature SUBJECT: Design Memorandum The purpose of this memorandum is to provide a :narrative of the three proposed improvement concepts to the existing water feature at Linda Vista Park. This memorandum includes the project purpose, descriptions of the three proposed alternatives and regulatory issues which may apply to this project. PROJECT PURPOSE The City of Cupertino is interested in improving the water feature area located within the northerly portion of Linda Vista Park. The existing site includes a waterfall, two concrete -lined ponds, a concrete -lined ditch connecting the ponds, a 10 horsepower pump return system and an overflow to the storm drainage system allowing discharge directly to Stevens Creek. This water feature has been a popular destination for City residents and other park users. Years ago, the feature began leaking, requiring significant amounts of staff time for maintenance and repairs. The City then decided to make the water feature : nactive. However, the existence of a water feature at this park is important to the City. Therefore, to provide an enhancement to the park, the water feature is proposed to be improved. PROPOSED ALTERNATIVES AND ESTIMATED COSTS Three concepts were explored as part of this conceptual design of the water feature. Each option involves full demolition of the existing water feature due to its condition and maintenance requirements. The options which have been exp Lored are as follows: • Concept 1 — Full Restoration • Concept 2 — Upper Area Restoration • Concept 3 — Dry Creek n:\sjb034200 \general \doc\memo_final- r2.doc MEMORANDUM (cont.) Page 2 For each concept, the improvements are intended 1 be enjoyed by park users as a non - contact water feature. Concept 1 Full Restoration This alternative is intended to demolish and restore the existing water feature to match its existing footprint and improve upon the design by isolating the water feature system from discharging directly into Stevens Creek. Facilities required to operate the feature (e.g., pumps) will be removed and replaced as part of this concept. The existing swale connecting the two water feature ponds will be improved to prevent leakage. For maintenance of the existing water feature, the system currently has a direct discharge to Stevens Creek to drawdown the pond. In order to accommodate this maintenance activity with the proposed isolated circulation system, the adjacent lawn area will be depressed to provide an area to potentially percolate the water pumped ou: of the water feature. This design feature will need to be designed to comply with the requirements of the NPDES permit (see the REGULATORY SETTING section of this memorandum). The upper sitting area will be enhanced with accent planting and new benches to restore the character of the original design. The lower picnic area will be relocated to be in closer proximity to the large turf area. These design enhancements will provide an improved park environment. Concept 2 — Upper Area Restoration This concept would demolish the existing water feature and create a new, smaller water feature within the footprint of the existing waterfall, timber bridge and upper pond. It includes replacing the lower basin with a picnic area. The existing pump would be removed and replaced as part of this concept. The existing concrete swale connecting the two ponds will be replaced with a vegetated swale. This will potentially allow for its use for stormwater treatment and as educational element on the site. Low flows from the existing storm drain manhole adjacent to the waterfall would be directed to the swale. The vegetated swale could be used as the discharge point for pond maintenance drawdown. The upper sitting area will be enhanced with accent planting and new benches to restore the character of the original design and the lower picnic area will be reconfigured to provide an improved park environment. The lower pond would be filled to provide an expanded picnic area and riparian vegetation planted along the vegetated swale to provide a dry creek element. Concept 3 — Dry Creek This concept would demolish the existing water Feature and replace it with a dry creek, in keeping with the character of the site. All items associated with the water feature, from the existing timber bridge to the existing storm drain outfall, will be removed and replaced. n:\sjb034200 \general \doc\memo_final- r2.doc MEMORANDUM (cont.) Page 3 The dry creek design will potentially provide stornwater treatment and an educational opportunity. Low flows from the existing storm drain manhole adjacent to the waterfall would be daylighted to the dry creek for treatment before being released to Stevens Creek. The upper sitting area will be enhanced with accent planting and new benches to restore the character of the original design and the lower picnic area will be reconfigured to provide an improved park environment. The lower pond would be filled to provide an expanded picnic area and riparian vegetation planted throughout the dry creek. REGULATORY SETTING For maintenance purposes, the water feature may need to be drained periodically (estimated to be annually). The water used within the water feature will be from the potable water system. Other additives may be used in the pond for maintenance purposes as well. While the water feature will not be further chlorinated (as would a swimming pool) it does contain chlorine and may not be discharged directly to the storm drainage system Four alternatives as well as their benefits and drawbacks, were explored. The four alternatives are as follows: 1. Discharge directly to Stevens Creek 2. Land apply at turf or swale areas located A park 3. Perforated drain pipe discharge to Stevens Creek 4. Discharge to the sanitary sewer system Discharge Directly to Stevens Creek Stevens Creek is located immediately west of the water feature. Stevens Creek is considered a "Water of the United States ". A National Pollution Discharge Elimination System (NPDES) permit would be required to discharge water from the feature directly to Stevens Creek. NPDES permits are costly to obtain and maintain. This a.ternative is therefore not recommended. Land Apply to Turf or Vegetated Swale Area Located at the Park To facilitate maintenance, the water feature would be emptied by pumping water onto turf or vegetated swale areas in the park. Based upon conversations with the RWQCB, Waste Discharge Requirements (WDRs) would not be :- equired to discharge the feature water to a turf area as long as the discharged water passed through a significant amount of soil before reaching Stevens Creek. Per the Handbook of Chlorination, 2nd Edition, the minimum chlorine loss for water exposed to sunlight is 0.75 mg/L/hour between the hours of 10 am and 2 pm. Based upon a chlorination rate of 2 mg/L, if no makeup water is introduced for approximately 3 days, all chlorine within the water feature is anticipated to be deactivated. n:\sjb034200 \general \doc\memo_final- r2.doc MEMORANDUM (cont.) Page 4 To determine the turf area required to discharge the water from the feature, a water balance would be performed around the surface of the turf area. The water balance would be: Applied Water + Precipitation = Evapotranspiration + Infiltration Precipitation and evapotranspiration rates can be obtained from the California Irrigation Management Information System (CIMIS, http: / /wwwcimis. water .ca.gov /cimis /welcome jsp). The nearest CIMIS station is located in Union City, approximately 20 miles north of the park. Another CIMIS station is located in Morgan Hill, approximately 25 miles east of the park. Infiltration rates are soil specific and are typically obtained from the United States Department of Agriculture Natural Resources Conservation Service (NRCS) Web Soil Survey. However, the NRCS Web Soil Survey does not include soil information for the area including the park. The infiltration rate at the park may be determined by consulting another source or performing an infiltration test at the park. A quick internet search did not find any sources for soil infiltration rates for soils in Santa Clara County. An infiltration rate for a given volume of water applied to a given area can be calculated for a first order determination of the viability of a land application alternative. For example, the large turf area east of the water feature is approximately 54,000 ft (300 ft by 180 ft). Applying 2,500 ft to this area is equivalent to an application depth of 0.6 inches. Typical infiltration rates are: Sand >1.2 in/hr Sandy Loam 0.8 -- 1.2 in/hr Loam 0.4 -- 0.8 in/hr Clay Loam 0.2 -- 0.4 in/hr Clay 0.04 — 0.2 in/hr If the water feature would be drained in the summer, a portion of the applied water would be removed through evapotranspiration, thereby reducing the amount of water percolating into the soil. The application of the drained water should be performed in a manner to prevent drained water from running off or ponding on the turf or vegetated swale areas. Drained water should also be applied such to prevent the soil from becoming saturated (i.e., over several days) and to minimize the probability of killing the turf. During periods when the pond water is released to the turf areas the turf would not be available for public use until the water has infiltrated the soil. This restriction in use would prevent damage to the turf. Sodding and seeding will be required where excessive periods of standing water have resulted in turf die back. Perforated Drain Pipe Discharge to Stevens Creek Under this alternative, water would be applied tc soil and collected by buried perforated drain pipes draining to Stevens Creek. Based on emails from William Johnson of the Regional Board, this discharge would also be considered a discharge to "Waters of the United States" and require a NPDES permit. This alternative is therefore not recommended. n:\sjb034200 \general \doc\memo_final- r2.doc MEMORANDUM (cont.) Page 5 Discharge to the Sanitary Sewer System Discharging the water feature to the sanitary sewer system would avoid the need for a WDR or an NPDES permit. However, there are no sanitary sewer facilities in this portion of the park. Discharging to an existing site sanitary sewer would require a much larger pump as well as a significant amount of piping. This alternative is therefore not recommended. Recommendation Due to regulatory requirements and costs associated with a NPDES permit, Alternative 2 is the recommended method to drain the water feature. Based on emails from the Regional Board, there would not be any reporting or permitting requirements associated with Alternative 2. The water feature is roughly estimated to contain 2,500 ft (19,000 gallons) of water. A water balance calculation would be performed to determine the land area required to discharge this volume. Precipitation, evapotranspiration, and soil infiltration data is required to perform the water balance. Precipitation and evapotranspiration data can be obtained from CIMIS. Soil infiltration data is not available from NRCS, and will have to be obtained from another source, or by performing an infiltration test at the park. A rough calculation indicates that applying the total water volume at a large turf area located immediately east of the water feature corresponds to an application depth of 0.6 inches. Based on rule -of -thumb infiltration rates based on soil types, there is likely enough turf area near the water feature to land discharge the water over a period of one to two days to allow the discharge to slowly infiltrate the soil. If the water feature runoff is land applied to the swale areas, the swales may be sized to provide the required volume for land application use. The land application could occur over several days to prevent ponding; ponding for over 72 hours has the potential for mosquito breeding. Due to the potential for impacting the usability of the turf and for potential damage to the turf areas during periods of discharge, land application within a vegetated swale or dry creek bed would be the preferable option. OTHER DESIGN CONSIDERATIONS The City has recently invested significant capital within the Stevens Creek Corridor to incorporate native plantings. The Linda Vista Park project is upstream of this work. Therefore, to prevent impacts to the City's investment, the project design should investigate the usage of native plantings and non - invasive plantings. As part of this effort the design team would consult with the Santa Clara Valley Water District for recommendations on planting materials. The City would also like to consider the use of permeable pavements within the project limits. This would reduce the site imperviousness and provide stormwater related benefits. This option can be further explored during the design phase of the selected concept. n:\sjb034200 \general \doc\memo_final- r2.doc Conceptual Plans Concept 1 - Full Restoration Reduce size of pond Dam Deciduous shade trees Reconstructed pond Existing picnic tables, — Picnic area Replace pump within existing to be removed, typ. enclosure A ,- (,yam Concrete path over culvert • . < x * e .,.- r C 1 � , �4 e f ' :: n ::: t : ahhhbote Vegetated Swale . �. . I , r �1 y _ -- te -N { . 0 I t r - k , - W" t � ' " * a r ' ; _ t , _ -� \ 1 \ \ j r waterfall • r �, - ,>5, + � r -' . k K s ,. 1 . ` \\ ` \\ \ ` ` \ \ L �� t ,� ,` ' s �� Negrade turf area , ..!` ! Bench • \ 3r • I x y � V «‘,..t. • i� ,,,,•' - M A - _ - -., , t ' t Deciduous shade tree �l t ,. , - .: - >wwl r g, "Y I- 1� 'tl�a , ` �F k 4 yed► � x r . 1 4 w r S. I f Existing pond, to be removed Rock lined swale — Repave AC path Valve to control n I water flow Y� . x4 _ 0 g• 16' 32' Callander Associates Linda Vista Park City of Cupertino 09061 Concept Plans 2010 2- 24.Indd February 24, 2010 rP conyngIllod 2010 Conceptual Plans Concept 2 - Upper Area Restoration Check dam Remove existing picnic tables Deciduous shade trees Remove existing pump, Reconstructed pond Pump station — Picnic area enclosure to remain r }' ; r y a Evergreen ,; .? ,,.�.,' �,,:` -' __ —" Vfy - .....- -� ;;,.,..►._�'- screening tree ti >. r i Concrete pat K .� r e r . .r •, _ • _ s r .' over culvert . 4 t ,a . , , t x • f » p y ' w., �., � , r /`^' - ,' d . -} 1 * t a � s Storm drain manhole r . f�' ' . , .,) L � , Reconstructed 4 • *. a waterfall a 4 t + e • . k ', 0►4 .. Existing turf to remain _I a � i ti •� ` , , , % +C!t ► h , f r . , Storm drain pipe for ' © i 'f tidy ii i uu r r r ' ` y rY w qtl t # = i Expanded ` tr • e ,rte } 3 ,, X:,7 t .. ," ' ` Cy I 4 0 ,. accent planting , 'e+ . 1' t .aa`r ,.,r . , Y '� 1 � '. v -ibis '"' 1 .r i - Vii` r tp �; s' '� j r }�,. :�� " r n • Riparian trees Vegetated swale with Gate valve for 115 Existing pond, to be removed check dams Interpretive panel, typ.— controlled water flow 7�� Riparian planting o e' is' 32' Repave AC path Callander Associates • Linda Vista Park City of Cupertino 09061 Concept PIan520102- 24.Indd r" copyrighted 2010 February 24, 2010 Conceptual Plans Concept 3 - Dry Creek Existing pond, to be removed Dry creek Riparian planting Expanded overlook area Existing picnic tables, Remove existing pump, to be removed, typ. Picnic area enclosure to remain Interpretive signage ,M ad 4 f` , ' �. w. w ok° _ orm ain a or mmii � St dr pip f , n,, , "4 , :- ` w E — daylighting runoff Concrete path over culvert 'Y _,:_t_ m r - „ 2 _ . P :12' c # s / r rid 4 , j ? s ?"::#..-f'. � 9 Storm drain manhole '� 1 i r � r ? , " Deciduous , ti.� o \ � t shade trees r. i , . n -111, 4 , - , ' * Existing turf to remain \,, �r s{ Q. I1 I k .. k Bench �_ y r r, ' C' , 7 / ' . 1 . - . — e ;' _ _ __ _ _ jai l' `; . ,t Accent trees k , y ii4tll111l1� w l Li . ti/ 4r r 4 n ' a•�` -- w y .� as f k^"r °• zt - f t ti is� °;:w , Vegetated swale Repave AC path 71.7.7 Callander Associates Linda Vista Park 09061 Concept Plans 20102- 24.Indd City of Cupertino . copyrighted 2010 February 24, 2010 Conceptual Plans Concept 2 - Sections o Riparian planting �� AA a� � � ( Asphalt path � � r Interpretive panel Picnic area l ► Vegetated swale Decomposed j '1 () P granite path j • 1..-, ,,� o- ,-' Vegetated swale ; e Existing turf 0 f , ' { I D l ) i \� .., '^P J .. d.k:., `�y1,... ..� ,.. -'..`1w.... k \ \ ' a � / • Section A 8 r a' 8 ' Section B . 7 , 4. i ya Accent trees Existing tree -- � I Expanded accent P planting f Decomposed 1 V\ ' � / Existing slope granite pavement 11-�/ e S 14 i.. Reconstructed pond I ../00-.' f - - mo\ '— r. Section C 0 r 4' 8' Callander Associates Linda Vista Park City of Cupertino . copyrighted Concept 2010 Plans 2010 2d4.IndJ February 24, 2010 �� copytlyhleJ 20 Plant Palette ' r/ t . (- ,Ha i 1( x , t Ii w ' , 1r ` . ,. r l'la �` . N 1 ' 1 t t r . A ro 1 *i • + , (}. r / \ M t' il �, m ` ! ! ,. ....,ur 4" V r� Q, V ia ' r( r ` ✓� ` ' ,, � ! ' + f` t om„ '_ , , M4 •:� ; it ' ,t ,, , .. d i r te ' .+UI l q, x^ ;, � R 1 .�` * KtH . � . r v y► y f 1Vti ,i ar ' %, i . r . i'..'". ' :.iGr. i,r,�F 1. d '� r - , . f , ^4S . f ' , v Coast Redwood River Birch , Fringe Flower 'Horsetail 1. Red Stem Dogwood Full moon Maple � _; RI a ry Euoymus Bearberry g n 1 1 � E uisefum h male Combs sfolonrfena d 1 • Ace japonicum Rhamnus eeber califomica Euon lortunei - w' c Ar uva- ursi'Polnf Reyes' Lompefa /urn chmense a � q Y 1 Sequoia sempervirens Befula nigra Acer P ' ,:,,,....f i♦ - •. • Supporting Images . , t ,, � .. `'ail. , M1 + . �� i + � , q1 /�/ �'" k[ �, .��.,, . f x � , • o f i y w� � �� {�- �,�, � i �� (,. � ,. ' • ' t � qy t +J4 #f ( �� y / I! , y'' �/- p r `+ r3 g ,........ i ' . - GOBBLE ` 0 11: 1 , '�0 " /2" lN. DEPTH IAL TO LA COMPLETELY COVER FILTER FABRIC 'M4{ y., . FINISH GRADE f ` h .:. , ( •. ;... ' r \I. = I. `,I�� FABRIC ANCHOR: 6• ,!♦ l • ,;..,� e >b l -." + ,1�'r :,` SOIL STAPLES, 2 -0• f .'�I JrJ O BOTH WAG5 „!Q M , is 1S _ 7"1".°'''' V 7: t.:;l ' PER `w�`e,r ■ � L � ��' r II FIL TER FABR , ♦, � .c yn . .!y y � 5PEC,5. r , i�tr a ♦ S. n - sv1T( , , I �BIORETENTION AREA A �. , r . '�+� • ' .,,,.v 'r Vegetated Swale Linda Vista Park Callander Associates City of Cupertino 09061 Concept Pins 2010 2- 24.ledd February 24, 2010 e: copyrighted 2010 Preliminary Cost Estimate Concept 1 — Linda Vista Park Pond Restoration Project Start-Up $11,880 Contractor mobilization, temporary fencing and sit. security. Demolition 57,380 Clearing, plant & tree removal, concrete and asphalt removal, rock and boulder relocation, pumping and piping removal. Grading and Drainage 35,900 Site grading and storm drain system installation. Site Construction 139,030 Vegetated bio -swale at creek outfall, concrete, decomposed granite, and asphalt paving, water connection, filtration system, manholes, pump with enclosure, and recirculation piping. Site Furnishing 18,000 Purchase and install picnic tables, benches, and signage Landscape Restoration 35,440 Irrigation, trees, shrubs, turf, ground cover, and 3 month establishment maintenance. Design Contingency 20% 59,530 Standard contingency for the inclusion of necessary and desirable project elements during the course of design. Subtotal $357,160 - say 360,000 All construction, labor and materials. Profit/Overhead /General Conditions 15% 53,574 - say 55,000 Typically ranges between 22% and 35% depending on complexity of project, structures, regulatory agency involvement: and economic climate. Approximately 5% is included in the individual categories above creating a total of 20 %. Engineer's Estimate 410,734 - say 415,000 Construction Contingency 15% 61,610 - say 60,000 Hard Cost Total $475,000 Soft Costs 30% $140,000 Design, survey, geo -tech, special testing, and pro_ ect bidding and administration. Total Project Budget Estimate $615,000 Preliminary Cost Estimate Concept 2 — Linda Vista Park Pond Restoration Project Start-Up $10,290 Contractor mobilization, temporary fencing and sit security. Demolition 54,410 Clearing, plant & tree removal, concrete and asphalt removal, rock and boulder relocation, pumping and piping removal. Grading and Drainage 17,220 Site grading and storm drain system installation. Site Construction 124,640 Vegetated bio -swale at creek outfall & below upper pond, concrete, decomposed granite, and asphalt paving, water connection, filtration system, manholes, pump with enclosure, and recirculation piping. Site Furnishing 30,000 Purchase and install picnic tables, benches, and int; pretive signage. Landscape Restoration 19,720 Install irrigation, trees, shrubs, turf, ground cover, and 3 month establishment maintenance. Design Contingency 20% 51,256 Standard contingency for the inclusion of necessary and desirable project elements during the course of design. Subtotal $307,536 - say 310,000 All construction, labor and materials. Profit/Overhead /General Conditions 15% 46,130 - say 45,000 Typically ranges between 22% and 35% depending on complexity of project, structures, regulatory agency involvement and economic climate. Approximately 5% is included in the individual categories above, creating a total of 20 %. Engineer's Estimate 353,666 - say 355,000 Construction Contingency 15% 53,050 - say 50,000 Hard Cost Total $405,000 Soft Costs 30% $120,000 Design, survey, geo -tech, special testing, and project bidding and administration. Total Project Budget Estimate $525,000 Preliminary Cost Estimate Concept 3 — Linda Vista. Park Pond Restoration Project Start-Up $9,230 Contractor mobilization, temporary fencing and site security. Demolition 53,960 Clearing, plant & tree removal, concrete and asphalt removal, rock and boulder relocation, pumping and piping removal. Grading and Drainage 20,190 Site grading, storm drain system and dry creek - bed. Site Construction 97,890 Vegetated bio -swale at creek outfall and below upper pond, concrete & asphalt pavement, and decomposed granite paving . Site Furnishing 30,000 Purchase and install picnic tables, benches, and interpretive signage. Landscape Restoration 17,520 Irrigation, trees, shrubs, turf, ground cover, and 3 month establishment maintenance. Design Contingency 20% 45,758 Standard contingency for the inclusion of necessary and desirable project elements during the course of design. Subtotal $274,548 - say 275,000 All construction, labor and materials. Profit/Overhead /General Conditions 15% 41,182 - say 40,000 Typically ranges between 22% and 35% depending on complexity of project, structures, regulatory agency involvement: and economic climate. Approximately 5% is included in the individual categories above, creating a total of 20 %. Engineer's Estimate 315,730 - say 315,000 Construction Contingency 15% 47,360 - say 45,000 Hard Cost Total $360,000 Soft Costs 30% $100,000 Design, survey, geo -tech, special testing, and project bidding and administration. Total Project Budget Estimate $460,000 City of Cupertino #29 2009/10 Budget Key Reductions in operating expenditures A/C Description Change Key changes to this Budget Administration 1300 CM Discretionary Funds - $15,000 Reduced to balance the budget Public /Environmental Affairs 3500 Gov Channel - $50,032 Eliminate one intern (15K), reduced IT costs /fixed assets Law Enforcement 2100 Sheriff Contract - $55,000 Discontinue CaIID Program Administrative Services 4040 Library Service - $130,000 SCC Library JPA is funding 50% of excess hours this year 4510 HR /Litigation - $26,763 Decreased recruitment costs and conference & meeting exp 4512 Retiree Med Liability - $239,000 Cost to sei up trust fund has decreased. 4540 Insurance Administration - $160,738 Insurance prem & claim est ( -$60K) & comp bal payouts (- $100K) 9800 IT Equipment - $146,000 Cognizant effort to reduce IT acquisitions due to recession Parks and Recreation 6349 Recreation Programs - $164,631 08/09 included $194K of fixed assets (tables, chairs, lobby, video) 6440 BBF Golf Course - $30,426 Maint supplies, prof contract and depreciation exp down $31 K 6549 Senior Rec Programs - $102,031 $100K decrease in trip expense Community Development 7502 Construction Plan Check - $569,255 Reduced outside plan checks by $550K Public Works (pages 72 -74) This budget is analyzed in total as the department routinely reassigns the public work crews to accommodate the needs in the city each year between streets, parks, trees, and other services. 8000 All categories - $455,000 Deferred Maintenance, deferred vehicle replacement and reduced consulting services Total of above - $2,143,876 Key Reduction in operating budgets ADMINISTRATIVE SERVICES DEPARTMENT CITY HALL A,, � 9 s r 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 CU P E RT I N O (408) 777 -3220 • FAX (408) 777 -3109 SUMMARY Agenda Item No. Meeting Date: January 19, 2010 SUBJECT AND ISSUE Review and approve the 2009/10 mid -year budget adjustment. BACKGROUND AND FISCAL IMPACT General Fund Revenues The recession has hit the City more severely in sales taxes, hotel taxes, construction taxes, interest, entitlement fees, and recreation fees than anticipated when the revenue budget was forecasted back in May 2009. Anticipated commercial developments such as Main Street, One Results Way, and the DeAnza Boulevard hotel, have been deferred and hotel occupancy and room rates have been down since November 2008 but have started to improve this fall. Sales taxes will be down 20% instead of the anticipated 17% from last year. Low interest rates and the need to keep a conservative investment strategy has continued longer than expected, forcing a drop of interest expectations. Senior Center travel program and Blackberry Farm revenues reflect lower discretionary spending. On the positive side, assessed value growth and property taxes are better than forecasted offsetting some of these declines. General Fund Revenues (Decrease)/ Increase Property Tax 649,000 Sales Tax (400,000) Transient Occupancy Tax (400,000) Other Taxes (300,000) Interest (500,000) Charges for Services (400,000) Net General Fund Revenue 'Decrease (1,351,000) General Fund Expenditures Staff proposes balancing the current year projected shortfall by postponing the filling of certain vacancies, using utility user tax reserves, taking capital project savings, and capturing insurance, electric, and travel program savings. Staff has also added funding for the Blackberry Farm bridge ADA upgrade, the electric vehicle charging station, the Mid -Year Budget Adjustment January 19, 2010 Page 2 of 3 emergency generator and communications trailer (funded by a new grant), and the new green building ordinance. General Fund Expenditures (Decrease)/ Increase Liability insurance claims (75,000) Health insurance premium savings (80,000) Recreation travel program costs (100,000) Election cost savings (50,000) PG &E refund on electricity overcharges (28,000) Human Resource Director vacancy — 1 year (173,000) City Attorney Executive Assistant vacancy — 4 months (36,000) Building Inspector vacancy — 1 year (13 8,000) Building Permit Technician vacancy — 1 year (86,000) Senior Planner vacancy — 1 year (102,000) Building Official vacancy — 1.5 months (22,000) Grounds Maintenance Worker I /II vacancy — 1 year (98,000) Facilities Maintenance Worker III vacancy — 9 months (74,000) Gen. Services Public Works Supervisor part time -1 year (31,000) Street Public Works Supervisor vacancy — 3 months (34,000) Public Works Director at current 90% time (18,000) Blackberry Farm bridge ADA upgrade (additional funds would have to come from reserves) 125,000 Completed capital project savings (238,000) Electric vehicle charging station installation (possible grant) 10,000 Emergency generator and communications trailer 300,000 Paid by federal grant (300,000) Green building ordinance development (addition to existing $46,000; depends on decision on other agenda item) 19,000 UUT reserves (122,000) Net General Fund expenditure decrease (1351 000 No service impacts will result as these budget reductions maintain current staffing levels and projected expenses. However, the revenu. picture leaves no funding for new capital projects, other than from existing capital reserves which is at 14% of policy levels. Capital projects will be discussed in the upcoming 2010/11 budget process. Redevelopment Agency The 2007 sale of Rose Bowl and Cupertino Square parcels to new owners will bring in $606,000 more in Agency tax revenues for 2009/10. As required by law, $234,000 of that increase will have to be given to schools, special districts, and the County, $63,000 will be taken by the State pending a court challenge, and $152,000 is set -aside for future low and moderate income housing. That leaves $157,000 for future project area economic development. Mid -Year Budget Adjustment January 19, 2010 Page 3 of 3 Redevelopment Agency Revenues Increase Property taxes 606,000 Redevelopment Agency Expenditures Required pass- through to county, schools, and other districts 234,000 State takeaway 63,000 Housing set -aside 152,000 Set -aside for project area economic development 157,000 Total RDA expenditure increase 606,000 RECOMMENDATION Review and approve 2009/10 mid -year budget adjustments. Prepared by: David Woo Finance Director Submitted by: Approved for submission: Carol A. Atwood David W. Knapp Director of Administrative Services City Manager Attachments: A. General Fund Budget Report and Charts finr) Ney L1n Elca0-12± CO1 . I., ; DC,C‘E' NJ bdu dge th eniii L.( L re_Al ie_A_ /3 P-1 Win E?) 1:7cr H • - I At n h eAri. 15 1 7 0 ( -SA 6-P pricy- Urn --r I-e■VeqZ) Recii i4 e-y■fe. 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I • 1 I 1 11 1 , 1 1 I i I , I I 1 Preliminary Cost Estimate Off -Leash Dog Park — Perm Fence #30 6.1.2010 Project Start-Up $10,000 Mobilization, temporary fencing, site security, storm water runoff protection, dust control Demolition 15,000 Clearing, tree trimming and protection, stump and dead tree removal, asphalt removal, debris removal, curb and gutter removal, irrigation head removal Construction, Grading and Drainage 65,150 Excavating high spots, filling in low spots, and positive draining to a bio-swale, utility connections — number also includes items listed below: ADA walkway ramp, curb ramp, signage 22,125 Fencing with pedestrian & maintenance access gates 26,050 Electronic card key gate 6,000 Site Furnishings 31,900 Waste receptacles, benches, drinking fountain, and signage Design Contingency 15% 18,300 Necessary and desirable project elements identifiec'. during design phase. Subtotal $143,050 — say 140,000 Prevailing wage labor and materials without mark -ups Profit/Overhead /General Conditions 22% + $30,877— say 30,000 Varies depending on complexity of project. Include;; bonds, insurance, liquidated damages, substitution requirements, work hour restrictions, noise restrictions, & other City protections. Also includes inflation, escalation, and economic climate. Engineer's Estimate 173,000 — say $170,000 Construction Contingency 6% + 10,200 — say $10,000 Hard Cost Total $180,000 Soft Costs 25% of Hard Cost Total + 45,000 Design, survey, geo -tech, soil testing, bidding, and project administration Total Project Budget Estimate $225,000 Preliminary Cost Estimate Off -Leash Dog Park — Temp Fence 6.1.2010 Project Start-Up $10,000 Mobilization, temporary fencing, site security, storm water runoff protection, dust control Demolition 15,000 Clearing, tree trimming and protection, stump and dead tree removal, asphalt removal, debris removal, curb and gutter removal, irrigation head removal Construction, Grading and Drainage 61,150 Excavating high spots, filling in low spots, and positive draining to a bio-swale, utility connections — number also includes items listed below: ADA walkway ramp, curb ramp, signage 22,125 Fencing: 9 month rental - pedestrian & mint access gates 22,050 Electronic card key gate 6,000 Site Furnishings 31,900 Waste receptacles, benches, drinking fountain, and signage Design Contingency 15% 17,700 Necessary and desirable project elements identified during design phase Subtotal $135,750 — say 135,000 Prevailing wage labor and materials without mark -ups Profit/Overhead/General Conditions 22% + $29,700— say 30,000 Varies depending on complexity of project. Includes bonds, insurance, liquidated damages, substitution requirements, work hour restrictions, noise restrictions, & other City protections. Also includes inflation, escalation, and economic climate. Engineer's Estimate 165,000 — say $170,000 Construction Contingency 6% + 10,200 — say $10,000 Hard Cost Total $180,000 Soft Costs 25% of Hard Cost Total + 45,000 Design, survey, geo -tech, soil testing, bidding, and project administration Total Project Budget Estimate $225,000