17 Annual Street Overlay
~.~._'l
._, 00'0-
~. ..~~
~. .. ,.,-C_";.'
~~
City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
(408) 777-3354
FAX (408) 777-3333
CITY OF
CUPEIUINO
PUBLIC WORKS DEPARTMENT
Summary
AGENDA ITEM ~ 1
AGENDA DATE
June 20. 2006
SUBJECT AND ISSUE
Review of bids and award of contract for 2006 Annual Overlay, Project No. 2006-9450 to
O'Grady Paving, Inc., in the amount of$ 697,701.00, and approval ofa construction contingency
of$ 69,799.00 to cover any unforeseen work required to complete the project, for a total of
$ 767,500.00.
BACKGROUND
Every year the City has budgeted for an annual pavement maintenance project, which is funded
in the Five Year Capital Improvement Program budget. The streets included in the project have
been found to be deficient and in need of a pavement overlay in order to extend the life of the
street sections.
In order to maintain Cupertino's streets at a consistent level of good condition, as well as the
City's eligibility for state and federal road maintenance funds, the City performs programmed
pavement maintenance on City streets based both on periodic field evaluation and the
Metropolitan Transportation Authority's (MTC) pavement condition rating system. Together
with staffs day-to-day familiarity with local road conditions and other considerations, the field
evaluation and pavement condition ratings comprise a pavement management system whereby
City streets are objectively programmed for maintenance or rehabilitation activity within a
particular year or set of years. Intensity of use, level of condition to be maintained, present
condition, and time of last maintenance are some of the parameters that go into a street being
programmed to receive an overlay or other maintenance treatment within a particular year or set
of years.
The 2006 Annual Overlay project includes work on streets in the Rancho Rinconada area, which
together with previous pavement maintenance work in the area, will complete an effort to bring
the area's streets up to the level of other City streets. Other City pavement maintenance projects
that will be constructed with Fiscal Year 2005-2006 funds are the Pavement Restoration proj ect
Printed on Recycled Paper
/7-1
and the Surface Transportation Program (STP) Overlay project. The Pavement Restoration
project will repair specific failed areas of streets in locations throughout the City. And the STP
Overlay project will provide resurfacing for segments of Stelling Road, McClellan Road, Tantau
Avenue, and Bollinger Road.
Annual Overlay Bids Received
The following is a summary of bids received for the 2006 Annual Overlay project:
Bidder
O'Grady Paving, Inc.
Galedrige Construction, Inc.
G. Bortolotto & Co., Inc.
Engineer's Estimate
Base Bid
$ 697,701.00
$ 730,177.27
$ 762,646.79
$ 775,242.00
The low bidder is O'Grady Paving, Inc., for the amount of $ 697,701.00. The engineer's
estimate is $ 775,242.00.
City Pavement Maintenance Commitment
In keeping with the City's continuing commitment to the maintenance of effort in sustaining the
good condition of its streets, the City will award at least $ 1.4 Million in pavement maintenance
projects with capital improvement project (CIP) funds budgeted in Fiscal Year 2005-2006.
Those projects, with contingencies, include the following:
Proiect
2006 Annual Overlay
Pavement Restoration
Surface Transportation Program (STP) Overlay
Amount (rounded, inc!. contingency)
$ 768,000.00
$ 160,000.00
$ 530,000.00
Total $1,458,000.00
Together with projects planned for Fiscal Year 2006-2007, the City will devote over $ 3 Million
to pavement maintenance over the two-year period 2005-2007. Including additional STP
funding, the City will spend over $ 1 Million on pavement maintenance in Fiscal Year 2007-
2008, and at least $ 0.75 Million per year through Fiscal Year 2010-2011. Staffwill continue to
seek additional funds for pavement maintenance through the Federal Highway Administration
and state and regional sources to augment the City's maintenance dollars.
FISCAL IMPACT
Awarding the 2006 Annual Overlay project to the low bidder O'Grady Paving, Inc., would
require expenditure from the approved Pavement Management Account No. 270-9450-7014 in
the amount of$ 767,500.00. Sufficient funds are available in the account.
I 7,- 2
STAFF RECOMMENDATION
That the City Council award the project for 2006 Annual Overlay, Project No. 2006-9450 to
O~Grady Paving, Inc., in the amount of $ 697,701.00, and approval of a construction contingency
of $ 69,799.00 to cover any unforeseen work required to complete the project, for a total of
$ 767,500.00.
Submitted by:
Attest as to bids received:
Approved for submission:
Q?. ~A"
~alph A. Qualls, J . Kimberly Smith
Director of Public Works City Clerk
~
David W. Knapp
City Manager
/I-J
List of Streets to Receive Overlay
STREET
FROM
TO
Anne Lane Tantau Avenue Cul-de-sac
Arata Way Calvert Drive Loree Avenue
Barnhart Avenue Culbertson Drive Moretti Drive
Barnhart Court Barnhart Avenue Cul-de-sac
Bret Avenue Stevens Creek Boulevard Loree Avenue .
Calvert Drive Menhart Lane City Limit
Gascoigne Drive Wunderlich Drive Barnhart Avenue
Johansen Drive Meiggs Avenue Pendergast Avenue
Johnson Avenue Bollinger Road Newsom Avenue
Loree Avenue Johnson Avenue Calvert Drive
Meiggs Avenue Tantau Avenue Morengo Drive
Minette Place Minette Drive Cul-de-sac
Newsome A venue Johnson Avenue Carver Drive
Pendergast Avenue Culbertson Drive Wunderlich Drive
Stem Avenue Stevens Creek Boulevard Loree Avenue
Tilson Avenue Johnson Avenue Calvert Drive
Tuggle A venue Wunderlich Drive Cul-de-sac
I 7- Lf
\
STEVEN'S CREEK BOULEVARD
L
ANNE LANE
1
~
,.
z
~
,.
c
,.
<
1'1
LOREE AVENUE
i::
0
:lJ
:! :e a: UJ
c CI >
0 Z -<
t-
:lJ CI a: Z
<: 1'1 ... 0
:lJ ~
1'1 c: VI
(') -< z
D :I: (.'I :I:
0
0 ..,
:lJ
L TILSON AVE <:
1'1
...
>
-<
::l
i!
z
i:!
aOLUNGER ROAD
NEWSOM A YF:
BOlliNGER ROAD l r
-.., .-
NTS
ANNUAL OVERLAY PROJECT MAP
J/~)