101-Staff Report.pdf
Administrative Services
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3220 www.cupertino.org
CITY COUNCIL STAFF REPORT
Meeting Date: August 17, 2010
Subject:
Revise Administrative Procedures related to Expense Reimbursement and Advance Payment by
elected or appointed officials.
Recommended Action:
1)Add Cupertino American Cancer Society to approved list of reimbursable fundraisers
2)Eliminate pre-approval of International Travel, but limit total annual expenditures to $2,500
Description:
Administrative procedures in regards to expense reimbursement and advance payment were
established in December 2007 to conform to the new State requirements as set forth in the California
Government Code Sections 53232.2 and 53232.3.
It has been suggested that the procedures be revisited regarding the following two areas:
1)Add Cupertino American Cancer Society (ACS) Relay for Life function to the approved list of
reimbursable fundraisers and events, and
2)Allow international travel without pre-approval by the City Council up to $2,500 in total per year.
Fiscal Impact:
None. Re-direct $2,500 per year from the existing Mayor’s contingency fund.
•
Prepared by: Carol Atwood
Approved for Submission by: David W. Knapp, City Manager
Attachments: Administrative Procedures Number I-12 Expense Reimbursement and Advance
Payment (Attachment A)