Coffee Society Lease Staff Report
PUBLIC WORKS DEPARTMENT
CITY HALL
10 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3354 www.cupertino.org
CITY COUNCIL STAFF REPORT
Meeting: January 4, 2011
Subject
Coffee Society Lease.
Recommended Action
Authorize the City Manager to execute a three year lease with the Coffee Society.
Discussion
On August 23, 2010, the City issued a Request for Proposals to operate a food and beverage
business in the 500 square foot café space of the Cupertino Library. The RFP was advertized in
the World Journal, the San Jose Mercury, and the Cupertino Courier where interested parties
were directed to the City’s web site for a full document.
Additionally, staff emailed approximately 81 food service businesses and restaurants, of the
nearly 160 food businesses in Cupertino, to advise them of the availability of the space and
directed them to the City’s web site for the full RFP document. Approximately 62 commercial
retail brokers were advised as well.
Finally, those local business owners who knew the space might become available and were
interested in leasing it, were notified directly of the RFP.
On September 15, 2010, the City Clerk’s office had received three proposals by the deadline of
3:00 p.m. The respondents were as follows:
Streeter & Sons, DBA Coffee Society, Cupertino
Bonjour Crepes, Cupertino
Sanghee Lee, San Jose
After careful consideration of the three proposals, Council instructed staff to enter into
negotiations with the Coffee Society. Suitable terms were agreed to by Council in closed session
on November 29, 2010 and a lease was subsequently prepared and provided to Jackie Streeter,
owner of the Coffee Society, for signature.
At the December 21, 2010 Council Meeting, Council asked for more time to review the proposed
lease with the Coffee Society so it is being brought back for consideration at this meeting of
January 4, 2011. Additionally, two areas of the proposed lease with the Coffee Society were
identified for correction and those corrections have been made.
Sustainability Impact: The lease and the use of the library café space by the Coffee Society fully
supports the City’s sustainability goals.
Fiscal Impact
Upon execution of the lease, effective January 1, 2011, the City will begin receiving $1,000 per
month, with an additional $50 per month the second year and an additional $50 the third year.
_____________________________________
Prepared by: Terry W. Greene, City Architect
Reviewed by: Timm Borden, Director of Public Works
Approved for Submission by: David W. Knapp, City Manager
Attachments: Lease Agreement