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101-Staff Report.pdf
ADMINISTRATIVE SERVICES DEPARTMENT CITY HALL 1010300TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408)777-3220www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting:January 18, 2011 Subject ChangestotheSelectionofClassificationsthatreceiveAutomobileAllowance RecommendedAction EliminateAutomobileAllowancefor selectedclassifications. Description UndertheCityofCupertinoUnrepresented Employees’CompensationProgram,PolicyNo. 4, “AutomobileAllowances& MileageReimbursements”,eligibleemployeesareto be compensatedforthe useof personal vehiclesforCity business. The policylists selectedclassificationstoreceivea specifiedmonthlyallowance,includingtwo classificationsthatarecurrently vacant: ExecutiveAssistanttotheCity Managerat $200.00,and HumanResourcesDirectorat $250.00 (AttachmentA).Because both oftheseclassifications only usetheirpersonalvehiclesforCity business on an occasion basis,itisrecommendedthat these vacantclassifications beremovedfromthelist ofclassificationstoreceiveamonthly AutomobileAllowance.Asanalternative,compensationfor occasional usewill be providedfor throughmileagereimbursement. FiscalImpact This hasthe potential ofsaving up to $650.00 permonth onceall positionsarefilled. _____________________________________ Preparedby:PamelaMullen Reviewed by:CarolAtwood ApprovedforSubmissionby:DavidW.Knapp,CityManager Attachments:AutomobileAllowancesand MileageReimbursements(Unrepresented CompensationProgram,PolicyNo. 4) ATTACHMENTA CityofCupertino UNREPRESENTED EMPLOYEES’COMPENSATIONPROGRAM PolicyNo.4 AUTOMOBILEALLOWANCESAND MILEAGEREIMBURSEMENTS ItisCity ofCupertino policythateligible personsunderthisCompensationProgram shall becompensatedfairlyfortheuseofpersonalautomotivevehiclesonCitybusiness.Inmany instancestheuseofpersonalvehiclesisaconditionofemploymentduetotheabsenceof sufficientCityownedvehiclesforgeneraltransportationpurposes.Itisnotintended,however, thatsuchaconditionofemploymentshouldworkanunduehardship.Forthisreason,the following policies shallapplyformileagereimbursements. ThosepersonswhooccasionallyarerequiredtousetheirpersonalautomobilesforCity businessshallbereimbursedforsuchuseatanappropriaterateestablishedbytheCityCouncil. Submission ofreimbursementrequestsmust beapprovedbytheDepartmentHead. Employeesinthefollowingclassificationsshallbepaidonamonthlybasisthefollowing automobileallowance: ClassificationAllowance CityManager $350.00 Director ofAdministrativeServices 300.00 Director ofCommunityDevelopment 300.00 Director ofParksandRecreation 300.00 Director ofPublicWorks 300.00 AssistantDirector ofPublicWorks 250.00 CityClerk 250.00 HumanResourcesDirector 250.00* PublicCommunicationsManager 250.00 CityArchitect 250.00 Traffic Engineer 250.00 RecreationSupervisor 200.00 ExecutiveAssistanttotheCity Manager 200.00* ExecutiveAssistanttotheCityAttorney 200.00* Employeesreceivingautomobileallowanceshallbeeligibleforreimbursementfortravel thatexceedstwo hundredmilesroundtrip. *Thisallowancewill beeliminated oncethecurrentemployeeis no longerinthe position. AdoptedbyAction oftheCityCouncil April 1, 1974 Revised 7/74, 5/79, 6/80, 7/81, 8/84, 7/87, 1/89, 7/90, 7/92, 6/96, 8/99, 6/00, 9/01, 1/02, 6/02, 10/07, 7/10, 1/11