101-Staff Report.pdf
PARKS AND RECREATION DEPARTMENT
CITY HALL
1010UPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3110 www.cupertino.org
CITY COUNCIL STAFF REPORT
Meeting:January 18, 2011
Subject
Fee waiver request
Recommended Action
Deny the request for a fee waiver.
Background
for a fee waiver for the use of Jollyman Park as its
home field for soccer and flag football. The request is found on Attachment A. The Cupertino
Field Use Policy establishes the fees for use of Cupertino parks and Cupertino Union School
District fields that are programmed by Parks and Recreation. The Cupertino Field Use Policy is
Attachment B to this report. Fees are determined by the number of participants and the residency
-resident and 47% resident. Therefore,
they fall into the non profit, non-1% or more resident
participants, they would be in the non-profit resident category.
-resident, non-profit category is $11 per resident participant
and $66 per non-resident participant for a total of $1969. The invoiceis attached as Attachment
,the fee would have been $11 per
resident participant and $22 per non-
considered in the resident, non-profit category so they can pay the $825 fee. If the fee waiver is
granted, the differencebetween the resident, non-profit category and non-resident fees is $1144.
Discussion
The Cupertino City Council adopted the Field Use Policy in 2005. The adoption followed
eighteen months of meetings involving two Council members, City staff, and representatives of
the stakeholder groups that would use the fields. The goals of the policy are:
To strive to provide all Cupertino residents with an opportunity to participate in their
activity of choice
To establish procedures governing the exclusive use of City of Cupertino and Cupertino
Union School District playing fields managed by the City of Cupertino.
To ensure Cupertino residents have priority access to the fields they have paid for.
To provide for a variety of activities reflecting the athletic preferences of Cupertino
residents.
To grant a proportionate amount of field time to regional organizations that Cupertino
residents participate in.
To collect reasonable fees for the use of the fields, in order to support their ongoing
maintenance.
To adopt a fee schedule that rewards volunteerism and community involvement.
-resident
fee in 2005,but they paidresident fees from 2006-2008. They did not use the field in 2009. The
2010 fee is the non-resident fee.
request will have potential impact on our Field Use Policy and on the
e:
Precedent will be set and other youth sport organizations may feel entitled to bring a
waiver request to City Council.
If other youth sports groups comprised of over 50% non-resident participants receive a
fee waiver and are categorized as resident, non-profit the annual impact to the City is a
loss of approximately $100,000.
Staff will lack clear direction on how to assess fees for field use.
The youth sports organizations of Cupertino currently work very well together and have
demonstrated an ability to share the fields. If the groups feel there is preferential
treatment given to one or more groups it could disable this collaborative environment.
Therefore, staff recommends denying the fee waiver request and assessing the fees that were
assigned basedon theCupertino Field Use Policy.
_____________________________________
Prepared by: Mark Linder
Reviewed by: Donna Henriques
Approved for Submission by: David W. Knapp, City Manager
Attachments: