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101-Staff Report.pdf PUBLICWORKS DEPARTMENT CITY HALL 1010300TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408)777-3354www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting: February 1, 2011 Subject ScenicCircleAccessProject RecommendedActions 1.Adoptthemitigated negative declarationCEQA documents;and, 2.AuthorizetheWinter schedulealternativeas depictedinthe base bid;and, 3.Authorizetheinclusion ofAddAlternates 1 and 2foratotal of $10,940;and, 4.Authorizethecurrent budget of$235,000to beadjusted upwardby $125,000foratotal budget of $360,000 usingexcessfundsfromtheBlackberryFarmInfrastructure Upgradesproject;and, 5.AuthorizetheCityManagerto ExecuteacontractwithPavex,Inc.fortheconstruction of ScenicCircleAccess nottoexceed $159,735, plustheAddAlternates,ifapproved;and, 6.Authorizetheexpenditure of up to $30,000 forchange ordersfor unforeseen site conditionsandconstructioncontingency. Discussion OnFebruary16,2010,CouncilapprovedtheScenicCircleAccessprojectwithabudgetof $235,000.OnApril16,2010,Counciladoptedaresolutiondenyingapetitionfor reconsideration,anddirectedstafftoinitiateneighborhoodmeetingsandaCEQAenvironmental review process. InOctober2010,Councilendorsedincludingmeasuresintheprojectthatwereidentifiedin neighborhoodmeetingsheldin MayandJune. OnNovember29,2010,CouncilwasgivenaprogressreportonScenicCircleAccess.Inthat reportandpresentation,Councilwasadvisedofthepossibilitythattheprojectbudgetmightbe insufficient,butthattheextentwouldnotbeknownuntilbidswereopened.Councilauthorized staffto bidthework. CEQA ItwasinitiallyanticipatedthatanAddendumtotheapprovedStevensCreekCorridorPark MitigatedNegativeDeclarationwouldprovidesufficientenvironmentalclearanceforthe anticipatedwork.StafflaterdeterminedthatanindependentCEQAreviewwasrecommended. ThefirmofDavidJ.PowersandAssociateswashiredtofacilitatethecollectionofpublic comments,thepreparationanddistributionofresponsestothosecomments,andthepreparation oftheCEQAdocumentsforCounciladoption.TheactiontoadopttheprojectMitigated NegativeDeclarationisrequiredpriortotakinganyoftheadditionalrecommendedactions relativetotheaward ofaconstructioncontract. TheCity’sEnvironmentalReviewCommitteewillbereviewingtheproposedMitigated th NegativeDeclarationlateintheweekof January24.Asupplementalmemowillbetransmitted toCounciltoreport on feedbackreceivedatthismeeting. Theenvironmentalreviewprocesstodatehasfoundthattheproject’spotentialimpactsareless thansignificant,arelessthansignificantwithmitigationincorporated,orarebeneficial.Ifthe EnvironmentalReviewCommitteerecommendsadoptionoftheenvironmentalclearance documents,itwill beappropriatefortheCityCouncilto determinethat: ·The projectwill not havea significanteffect on theenvironment. ·ANegativeDeclarationwaspreparedforthisprojectpursuanttotheprovisionsofthe California EnvironmentalQualityAct(CEQA). ·Mitigationmeasureswereincorporatedandaremadeaconditionofapprovalofthe project. ·Amitigationreportingandmonitoring planwas preparedandisadoptedforthe project. ·Findingshave beenmade pursuanttothe provisions ofCEQA. Basedonthesedeterminations,theCityCouncilmayadoptaMitigatedNegativeDeclaration andassociatedmitigationmonitoringandreporting planforthis project. Bids th OnJanuary18,sixbidswerereceivedfromatotaloftwenty-sixcompaniesthatpurchased plansandspecifications.Thebidders,listedbelowfromhighesttolowest,hadbidsthatranged invaluefrom$144,400to$276,190.TheEngineer’sEstimatewas$164,000andfellnearthe centerofthe bid spread. Contractor$BaseBid TuckerConstruction276,190.00 RodanBuilders178,000.00 SCQConstruction177,680.10 CFContracting171,000.00 Engineer’s Estimate164,000.00 PavexConstruction159,735.00 CalstroyConstruction144,400.00 Thelowestapparentbidder,CalstroyConstruction,wasdisqualifiedfornothavingsufficient experienceasdefinedinthebidforms.Theyhaveagreedtotheirrejectionandarenotexpected to protest. PavexConstruction,thesecondlowestbidder,wasfoundtoberesponsiveandresponsible,in accordancewiththecriteriaoftheCaliforniaPublicContractCodeandtheCitybiddocuments, andisthereforerecommendedforawardofcontract.Thelowbidisdeterminedbythebasebid withoutalternates.PavexConstruction’s bidis 2.6% underthe Engineer’sEstimate. AddAlternateNo. 1 – “GraniteCrete”PavinginLieuofDecomposedGranite PavexConstructionhasagreedtoprovidethisupgradedtrailmaterialforanadditional$7,380. Staffconsidersthisto beareasonable price. AddAlternateNo. 2 -BridgeRailingModifications PavexConstructionhasagreedtoprovideupgradedbridgerailingsforanadditional$3,560. Staffconsidersthisto beareasonable price. AddAlternateNo. 3 – SummerSchedule Bidderswereaskedtoprovideacostorcreditforbeingallowedtobuildtheprojectduringthe Summerwhenthecompensatoryworkdelayrisksofcreekflooding,andnestingbirdswere lower.Noneofthebiddersconsideredthesummerscheduletobelessexpensivethanthewinter schedule. Theadditional pricesrangedfrom $2,500to $23,000. PavexConstructionofferedtocompletetheworkonthesummerscheduleforanadditional $2,500,however,AddAlternates1and2,ifelectedunderthesummerschedule,wouldcostan additional$9,880and$6,060respectively.Forpurposesofcomparison,thewinterandsummer schedulecostsfromPavexConstructionwould be: Winter Base bidwithoutalternates 1, 2, or3159,735 Base bidwith bothalternates 1 and2170,675 Summer Base bidwithoutalternates 1 and2162,235 Base bidwithalternates1, 2 and 3178,175 th ThesummerschedulewouldbeginonJuly15andreachsubstantialcompletiononSeptember th 30,assumingthereareno delays duetolate breeding birds. Budget Theoriginalbudgetof$235,000wasdevelopedforabasicscopeofworkwhichdidnotinclude someitemsthatarenowrecognizedasessential.Exhibit1providesadetailedcomparisonofthe originalFebruary2010budgetwiththecurrentanticipatedcoststhatresultinanewbudgetof $360,000forthewinterscheduleor$370,000forthesummerschedule.Asummaryofthose additionalcostsis provided below. ·Neighborhood outreachand biological surveys-$37,000 ·Increaseddesignconsultantfeesandconstructionmanagementservicestoaccommodate theadjustedaccesslocationfromScenicCircle-$41,500 ·Increasedconstructioncostsduetofactorssuchasmoredifficultterraintoaccommodate theadjustedaccesslocation- $46,500 TheadditionalfundingnecessarytocompleteScenicCircleAccesscanbetransferredfromthe BlackberryFarmInfrastructureUpgrade project,whichcurrentlyhasa budget of$800,000. TheoriginalscopeofworkfortheUpgradeprojectincludednewrestroomsandmaintenance buildingmodificationsthathavebeendeterminedbyParksandRecreationstafftobe unnecessaryatthistime.Withthereductionofthescopeofwork,areductioninthebudgetcan alsobemadefrom$800,000downwardto$660,000.Itisbelievedthatthelowerbudgetwillbe sufficienttocompletetheprojectwhenitisre-bidinlatesummer,evenifconstructioncostsare somewhatescalatedfromthosebidsrecentlyreceived.ThosebidsreceivedfortheBlackberry FarmInfrastructureUpgradeprojectarerecommendedforrejectionduetoanerrorinthebid processasa separateitem on this sameCouncilagenda. SustainabilityImpact This projectmeetstheCity’s sustainabilitygoals. FiscalImpact Approvalofthisproject,asrecommended,willnecessitateanincreaseinthebudgetby $125,000.Theadditionalmoneynecessarytocompletethisprojectisrecommendedtobe transferredfromtheBlackberryFarmInfrastructureUpgrade project. _____________________________________ Preparedby: TimmBorden,Director ofPublicWorks ApprovedforSubmissionby:DavidW.Knapp,CityManager Attachments: InitialStudy/MitigatedNegativeDeclaration ResponsestoPublicComments Mitigation MonitoringandReportingPlan