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101-Staff Report.pdf
PUBLICWORKS DEPARTMENT CITY HALL 1010300TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408)777-3354www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting: February 1, 2011 Subject BlackberryFarmInfrastructureUpgradeProject. RecommendedAction AuthorizetheDirectorofPublicWorkstorejectall bidsandre-bidthe project. Discussion OnJanuary18,2011,theCityClerk’sofficereceived8bidsfortheBlackberryFarm InfrastructureUpgradeproject.Theworkconsistsofaccessibilityimprovementstothe restroomsadjacenttothetwoswimmingpoolsandthedriveway,entrywayandrestroomatthe retreatcenter.Italsoincludestheconstructionofaconcreteretainingwallatthefootofthehill nearthemaintenanceyard. Theretainingwalldesignwasdelayedandwasincludedinthebiddingprocessbyaddendum. Informingbiddersofchangestothebiddocumentsduringthebidperiodistypicallydoneby addendumifthosechangesareconsideredtohaveanimpactonthebids.Theconcretewallwas estimatedto haveavalue ofabout $70,000. TheCitykeepsalistofthosebidderswho have purchasedplansandspecificationsforbiddingin ordertoassurethattheyreceiveanyaddendathatmightbesentoutpriortobidopening. Acknowledgingreceiptofaddendaisarequirement ofthe bidform. OnDecember1,2010,theCityadvertisedtheBlackberryFarmInfrastructureUpgradeproject alongwiththeScenicCircleAccessproject.Wheninterestedcontractorspurchasedtheplans andspecificationsforeachprojecttheirnameswererecordedontherespectiveproject’splan- holderlistsfortrackingpurposes.PremierBuilders,Inc.purchasedplansandspecificationsfor bothprojects,buttheywereinadvertentlyonlyincludedontheScenicCircleAccessProject plan-holderlist.WhenAddendumNo.1wasissuedtothoselistedasplanholdersforthe BlackberryFarmInfrastructureUpgradesproject,PremierBuilderswasoverlookedandwas therefore preventedfrom submittingaresponsivebidforthework. WhentheCityrealizedthatthiserrorhadbeenmade,AddendumNo.1wasprovidedtoPremier Builderstoseeiftheythoughttheirbidwould havebeencompetitivewiththelowestbidderwho didreceivetheaddendum.PremierBuildersnotifiedtheCityonJanuary24ththat,hadthey receivedAddendumNo.1,theywouldhavesubmittedaresponsiveandcompetitivebid.This determinationbyPremierBuildersmakesit necessaryfortheCitytorejectall bids. HadPremierBuildersreachedtheconclusionthattheywouldnothavebeencompetitivewith AddendumNo.1,theywouldhavebeenabletoformallywithdrawtheirbid,therebyallowing theCitytorecommendtheawardtothelowest qualified bidderwho didreceivetheaddendum. Staffiscurrentlyworkingtodeterminethebesttimetore-bidtheworktominimizedisruptionto the summer programmingatBlackberryFarm. SustainabilityImpact Thisactionwill have no impact on theCity’s sustainabilitygoals. FiscalImpact Thisactionwill have nofiscalimpact. _____________________________________ Preparedby: TimmBorden,Director ofPublicWorks ApprovedforSubmissionby:DavidW.Knapp,CityManager Attachments: