Exhibit CC 02-01-2011 No. 2 Draft Minutes, January 4 Special Meeting "
January 4, 2011 Cupertino City Council Special Meeting C Page 2
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City Architect Terry Green gave a detailed explanation of the course of events. He noted that
he and a coworker met with Judy Lee on Nov. 29, and discovered that the emails staff had
sent went to her high- school -aged son, because she did not ha r own email. The Lees
4 %4i
were aware that the email had arrived at some point but it may n deleted. Mr. Green
explained that staff was under the impression that the emai ere o her husband
Johnny Lee for a response.
Mr. Greene said that Mrs. Lee was still interested in leasing the space . a 11.. out
understood that she missed the opportunity to submit a bid by the dead e 40, a
encouraged her to apply again when the current lease was up. Mr. Green note.
original RFP was advertised in the World Journal for a week, in the San Jose Mercury s
for three days, in the Cupertino Courier for one publication, and it was also included in the
Cupertino Scene and the City of Cupertino website.
Vice Mayor Council Member Wang said that there had been many closed session
discussions, and staff was directed to talk to Mrs. Lee about the RFP opportunity. She said
that either L'Epi D'Or or the Coffee Society would be a good tenant, but the process had
been a problem.
Mayor Wong said he also had concerns about the process, and wanted to reject the current
bid and reopen the RFP to everyone.
Action: Council member Barry Chang moved to reject the lease with Coffee Society and re-
open the Request for Proposals. Council member Kris Wang seconded, and the motion
carried 3 -2, with Council members Santoro and Mahoney voting no.
Vice Mayor Mark Santoro said he ti,•as voting no because the person in question received the
original notice and it had been advertised in numerous locations. Mr. Santoro said that if the
City Council members felt that that staff's actions were inappropriate, then an investigation
would be in order, but it should not appear that Council is favoring a particular vendor.
ADJOURNMENT
At 7:02 p.m., the meeting was adjourned.
Kimberly Smith, City Clerk
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