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CC 03-19-02CU?ER INO APPROVED MINUTES CUPERTINO CITY COUNCIL Tuesday, March 19, 2002 CALL TO ORDER At 5:15 p.m. Mayor Lowenthal called the meeting to order in the Community Hall of the Cupertino Senior Center, 21251 Stevens Creek Boulevard. ROLL CALL City Council members present: Mayor Richard Lowenthal, Vice-Mayor Michael Chang, and Council members Sandra Jmnes, Patrick Kwok, and Dolly Sandoval. Council members absent: None. Staff present: City Manager David Knapp, Administrative Services Director Carol Atwood, Assistant City Attorney Eileen Murray, Community Development Director Steve Piasecki, Public Information Officer Rick Kitson, Public Works Director Ralph Qualls, Senior Architect Terry Greene, and City Clerk Kimberly Smith. ORAL COMMUNICATIONS - None NEW BUSINESS 1. Consider sale of surplus property, Oak Valley lots, Resolution No. 02-051. Lot 2, Tract 9075 (APN 342-59-002) on Canyon Oak Way Lot 11, Tract 9054(APN 342-58-011) on Hammond Way Lot 13, Tract 9075 (APN 342-59-013) on Serra Street Kwok/Chang moved and seconded to reject the only bid received, and to direct staff to review the minimum bid prices and the approach for determining minimum acceptable bids for all three lots to re-advertise for a second auction at a time to be determined, based on recommendations from staff during budget hearings in June 2002. STUDY SESSION - Cupertino Civic Center and Library Projects Presentation on the conceptual design of the Civic Center and New Library. Approval of Final Conceptual Design of the Cupertino Civic Center and the new Cupertino Public Library. Public Works Director Ralph Qualls reviewed the highlights of the conceptual design for the Civic Center Plaza. It included a new library, a new community hall, and a reconfigured parking lot, sidewalk and plaza, all tied into to the existing city hall building by a colonnade. Cathy Simon, Senior Partner with SMWM Amhitects, reviewed a slide show and a model of the plaza and buildings. She discussed the types of events that could be held in the community hail, its patios, and in the plaza area. The library building will also include a small cafe that opens onto the plaza. She reviewed the plan of the library and its interior courtyard. Mary Margaret Jones, Landscape Architect with Hargmve Associates, reviewed the plans for the plaza area and the small gardens on either side of the new community hail. The plaza design would be mostly level, with some seating terraces forming a small amphitheater. They propose an interactive water feature with jets that can be turned off to make the space available for other uses. The additional trees will be planted in an orchard theme recalling Cupertino's history, and there will be improved circulation and parking with additional trees. Ralph Qualls said the next update to Council would include a progress report on the schematics, including textures and finishes. They anticipate starting construction in spring of 2003, and occupancy is scheduled for October 2004. He said the budget does not include the orchard in the plaza or the new paving on Torre Avenue, but it does include furniture for the buildings and outdoor spaces. The Council members expressed their approval of the conceptual plans, and offered the following suggestions: Sandra James suggested a fountain in the library courtyard, vines on the colonnade, and art for the plaza or library, She also asked that the buildings be made as "green" as possible for energy conservation. Richard Lowenthal said a drive-through book drop was vital, and thought the Teen Commission should be asked whether they preferred one large group study area or many smaller ones. He suggested that urban planning expert be consulted about ways to draw people into this space. Also, the Parks and Recreation Department should participate in programming this space to make it an active area. He felt the area should have some low- level light oriented toward the business area but without negative impacts on the neighbors. Leslie Burnell, HoIlyoak Drive, asked if there would be an immediate need for expansion. He said the librarians should be consulted about their future needs. He also said that City Hall was already overcrowded and asked if the community hall can be used for Council meetings in addition to the Library. Julie Farnsworth, Deputy County Librarian, said the city owns the library building, but the staff, computers, books, etc. are the responsibility of the county. She said librarians had one significant concern about the shape of the courtyard. All of the librarians wanted a larger library, but the expense was too great, and they are satisfied that they will be happy with the design for the 54,000 sq. ft. building. Although there will be no room for expansion, the new library will have about one square foot per capital, which is the standard to which most communities are building. Patrick Kwok suggested that staff also get some input from seniors on this project. Michael Chang agreed with the suggestion for more focus groups including the Teen Commission and seniors. He asked for meeting rooms for up to 40 people, and said the wooden colonnades must be designed so they age well. He asked for estimates on the cost of staffing, maintenance, and cafe operation, both inside and outside the buildings. He also suggested that the library enter into an agreement with DeAnza College for loaning materials. Kathy Stakey, a member of the Library Commission and local resident, said at the last public meeting it was said the library was 55,000 sq. ft., and now it is shown as 54,000 sq. ft. She asked if there were plans for future expansion. Ralph Qualls said that the cafe is not counted in the square footage, and this is being planned as a complete concept. Any additions would have to be done on one side of the building. Yuhfen Wu, a member of the Library Commission, said tonight she was speaking as a member of the public. She said they would need to enforce rules and policies about food and drinks in the library. She said the library would need as much space as possible, because people still prefer reading from books instead of from computers or laptop computers. James/Chang moved and seconded to approve the final conceptual plans. Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. ADJOURNMENT Adjourn to a study session on the Sports Center project, Monday April 1 from 4:30 to 6:00 p.m. in the Council Chambers. Ki~it~ For more information: Staff reports, backup materials, and items distributed at the meeting are available for review at the City Clerk's Office, 777-3223. Televised Council meetings and this particular study session may be on Cable Channel 26, and may also be viewed on demand at w~.cLmertino.org. Videotapes of the televised meetings are available at the Cupertino Library, or may be purchased from the Cupertino City Channel, 777- 2364.