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CC 06-03-02APPROVED MINUTES Cupertino City Council, Regular Adjoumed Meeting Monday, June 3, 2002 ROLL CALL At 4:35 p.m. the mayor called the meeting to order in Conference Room C. Council members present: Lowenthal, Chang, James, Kwok, Sandoval. Council members absent: none. Staff present: City Manager David Knapp, Administrative Services Director Carol Atwood, City Attorney Charles Kilian, Community Development Director Steve Piasecki, Parks and Recreation Director Therese Smith, Public Information Officer Rick Kitson, Public Works Director Ralph Qualls, Finance Manager Carol Ferrell, and Deputy City Clerk Grace Johnson. STUDY SESSION (4:30 p.m.) Conference Room C City Council study session on 2002-2003 budget. This meeting included discussion of the overall financial picture, Capital Improvement Projects (CIP), "at~risk" revenues, debt financing, and program options (continued from May 28). Administrative Services Director Carol Atwood reviewed the handout titled, "Santa Clara County City Survey Business License Fees as of 6-3-02 and "City of Cupertino Projected Business License Revenues as of 6-3-02." She and City Attorney Charles Kilian said they would look into the equitability of charging a license fee to vendors. Parks and Recreation Director Therese Ambrosi Smith discussed the handout regarding the breakdown of fee waivers for various community events. Public Works Director Ralph Quails reviewed the 5-Year Capital Improvement Program (CIP) from page 224-225 of the Proposed Budget for 2002-03. Council discussed the shortfall of funds for the City Center Plaza and options for coming up with funding. Council directed the Public Works staff to look at the Stevens Creek Road widening project and the other pedestrian projects to find out how much funding could be salvaged if the projects were to be deferred or not awarded. June 3, 2002 Cupertino City Council Page 2 Council discussed the proposed programs from page 12 of the Proposed Budget for 2002- 03 and expressed interest in the following projects: · Senior Center Bilingual Interns · We Value Youth · Multi-Lingual Health Fair · Lunar New Year Parade RECESS Council recessed at 6:34 p.m. PLEDGE OF ALLEGIANCE At 6:52 p.m. Mayor Lowenthal called the meeting to order in the City Council Chambers and led the Pledge of Allegiance. ROLL CALL Council members present: Lowenthal, Chang, James, Kwok, Sandoval. Council members absent: none. Staff present: City Manager David Knapp, Administrative Services Director Carol Atwood, City Attorney Charles Kilian, Community Development Director Steve Piasecki, Parks and Recreation Director Therese Smith, Public Information Officer Rick Kitson, Public Works Director Ralph Qualls, Recreation Coordinator Klm Frey, Senior Planer Aarti Shrivastava, and Deputy City Clerk Grace Johnson. CEREMONIAL MATTERS - PRESENTATIONS 2. Report from the Teen Commission on their accomplishments for 2001-02. Outgoing Teen Commissioner Maurice Noone reviewed a PowerPoint Presentation titled, "Teens 'N Tino, The Inaugural Year of Cupertino Teen Commission." The Council thanked and congratulated the commission on its suecessfal first year. POSTPONEMENTS WRITTEN COMMUNICATIONS June 3, 2002 Cupertino City Council Page 3 ORAL COMMUNICATIONS 8tcwn $charf~ 20183 Somerset Drive, discussed the Pacifica gate barrier. He said that according to the Caiifomia Vehicle Code, barriers on local streets are officially classified as roadway design features and excluded from the definition of official traffic control devices and therefore the gate is not illegal. Mayor Lowenthal asked City Attorney Charles Kilian to respond to Mr. Scharf in writing. Mark Peebles, 10166 Barbara Lane, discussed the School Board proposal to redraw the Middle School boundaries and asked Council to get involved in that decision to keep the children of the Faria Community safe while walking to school. Jeff Herman, 20350 Stevens Creek Blvd. #518, discussed the City's ordinance regarding the hours of operation and noise limits for leaf blowers. CONSENT CALENDAR Kwok/James moved and seconded to approve the items on the Consent Calendar as recommended. Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. 3. Accounts Payable: May 17, Resolution No. 02-096. 4. Payroll: May 24, Resolution No. 02-097. 5. Treasurer's Budget Report - April 2002. 6. Application for Alcoholic Beverage License, Cypress Hotel, 10050 S. De Anza Blvd. 7. Grant of easement, roadway, Ram Vemulapalli, 10225 Orange Avenue, Resolution No. 02-098. 8. Authorizing execution of improvement agreement, Ram Vemulapalli, 10225 Orange Avenue, Resolution No. 02-099. 9. Accepting quitclaim deed & authorization for underground water rights, Ram Vemulapalli, 10225 Orange Avenue, Resolution No. 02-100. 10. Authorizing execution of improvement agreement, Mark Roberts, Tract 9405, Campo de Lozano, Resolution No. 02-101. 11. Approval of recommendation from Telecommunications Commission for awarding a public access grant. ITEMS REMOVED FROM THE CONSENT CALENDAR (above) - None Mayor Lowenthal re-ordered the agenda to discuss Item 16 next. June 3, 2002 Cupertino City Council Page 4 16. Report from the Faria School Site Council requesting that the City Council approve a pilot program to implement a 30-minute "drop-off' zone on streets adjacent to the school. Public Works director Ralph Quails reviewed the staffrcp0rt. The following individuals were in favor of the pilot program. Their comments included the following: The program would increase traffic safety for children, increase neighborhood security with regard to cars parked in the vicinity, and give the Faria parents the same opportunity to drop off their children as was available at other schools. They noted that this is a temporary trial period only. Dolly Travers, 1226 Crescent Terrace (Principle of Faria School) Suresh Kadiyaza, 21103 Grenola Drive Sharon Kohlmannslehner, 20416 Via Volante David Leung, 890 S. Blaney Avenue Nan-Sing Chuang, Linda Vista Drive Nellie Lui S.R. Venkatramanan, 21876 Wilson Court Jenniffer Kan, 1052 S. Blaney Avenue Steve Lin, 20770 Cheryl Drive The following individuals were opposed to the pilot program. Their comments included the following: The program would increase traffic, pose a neighborhood security risk of property damage, cause enforcement issues from De Anza College students parking in the neighborhood, and legitimize what is already being done illegally by parking in a permit area. Susan Chen, 20910 Pepper Tree Lane Hongyan (Helen) Jiang, 20896 Pepper Tree Lane Sharon Lu, 20851 Scofield Drive Mark Peebles, 10166 Barbara Lane Gang Qiu, 20910 Pepper Tree Lane Lucille Honig, 20745 Scofield Drive Edward J. Britt, 20850 Pepper Tree Lane Stephen O'Brien, 10222 Barbara Lane Rose Chang, 20971 Pepper Tree Lane John Tong Deepak Viswanath, 10195 Bonny Drive James/Kwok moved and seconded to approve staff's recommendation of a temporary, 30- minute drop-off zone as shown in the staff report during the hours specified below. Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. Mon-Fri: 8-9 a.m. Mon, Wed, Thur, Fri: 2:30-3:30 p.m. Tues: 1:30-2:30 p.m. June 3, 2002 Cupertino City Council Page 5 RECESS Council was in recess from 8:45 p.m. to 8:50 p.m. Council member James left after the conclusion of item 12 and was absem for the rest of the meeting. PUBLIC HEARINGS 12. Kimpton Hotel: Amending condition number 30 of Use Permit 05-U-00, Kimpton Hotel, 10050 S. De Anza Boulevard, regarding contributions to a pedestrian crossing, Resolution No. 02-102 b). Authorization for the City Manager to negotiate and execute a cost sharing agreement with Kimpton Hotel Properties to contribute up to $10,000 to the cost of the interim improvements on Four Seasons comer, Resolution No. 02- 103 Public Works Director Ralph Qualls reviewed the staff report. At 8:55 p.m. the public hearing was opened. No speakers were heard and the public hearing was closed. Chang/Sandoval moved and seconded to adopt Resolution No. 02-102. Vote: Ayes: Chang, Kwok, Lowenthal, Sandoval. Noes: None. Absent: James. Chang/Sandoval moved and seconded to adopt Resolution No. 02-103. Vote: Ayes: Chang, Kwok, Lowenthal, Sandoval. Noes: None. Absent: James. 13. City of Cupertino operating budget and Capital Improvement Program (CIP) budget for 2002-03. Administrative Services Director Carol Atwood reviewed the budget for 2002-03 via a PowerPoint presentation. The topics included budget projections, reserve policy, Capital Improvement (CIP) reserve, budget assumptions, general fund revenues, revenues at risk, revenue strategies, department operating budgets, general fund expenditures, proposed programs, revisiting CIP project scope, and policy direction. At 9:05 p.m. the public hearing was opened. No speakers were heard and the public hearing was closed. Council received the report. June 3, 2002 Cupertino City Council Page 6 PLANNING APPLICATIONS 14. Authorization for a General Plan Amendment to locate a church in an existing office building at 10051 Pasadena Avenue, Applieafion No. GPA-2002-01. Senior Planner Aarti Shrivastava reviewed the staff report. The applicant, David Chuj, 10051 Pasadena Avenue, further described the project. Kwok/Chang moved and seconded to authorize a public hearing for a General Plan Amendment as recommended. Vote: Ayes: Chang, Kwok, Lowenthal, Sandoval. Noes: None. Absent: James. UNFINISHED BUSINESS NEW BUSINESS 15. Reappointment of Joseph Walton to the Valley Transportation Authority Bicycle Pedestrian. Advisory Committee. Public Works Director Ralph Qualls reviewed the staff report. Sandoval/Chang moved and seconded to reappoint Joseph Walton, direct the Mayor to send a letter to the VTA Board regarding the reappointment, and direct the Director of Public Works to draft the letter. Vote: Ayes: Chang, Kwok, Lowenthal, Sandoval. Noes: None. Absent: James. 17. First reading of Ordinance No. 1897: "An Ordinance of the City Council of the City of Cupertino Amending Chapters 3.22 and 3.23 of the Cupertino Municipal Code Regarding the Purchasing of Supplies, Equipment and Services." City Attorney Charles Kilian reviewed the ordinance. The Deputy City Clerk read the title of the ordinance. Kwok/Sandoval moved and seconded to read the ordinance by title only, and that the City Clerk's reading would constitute the only reading thereof. Vote: Ayes: Chang, Kwok, Lowenthal, Sandoval. Noes: None. Absent: James. 18. Consider cancellation of the August 5, 2002 regular City Council meeting. Chang/Kwok moved and seconded to cancel the meeting of August 5. Vote: Ayes: Chang, Kwok, Lowenthal, Sandoval. Noes: None. Absent: James. 19. Confirm time of Teen Commission interviews scheduled for Wednesday, June 19. Council confirmed the interviews would begin at 5:00 p.m. on June 19. June 3, 2002 Cupertino City Councll Page ORDINANCES 20. Second reading of Ordinance No. 1895: "An Ordinance of the City Council of the City of Cupertino Adopting Chapter 2.__ of the Cupertino Municipal Code Establishing the Bicycle Pedestrian Commission." The Deputy City Clerk read the title of the ordinance. Kwok/Chang moved and seconded to read the ordinance by title only, and that the City Clerk's reading would constitute the second reading thereof. Vote: Vote: Ayes: Chang, Kwok, Lowenthal, Sandoval. Noes: None. Absent: James. Kwok/Chang moved and seconded to enact Ordinance No. 1895. Vote: Ayes: Chang, Kwok, Lowenthal, Sandoval. Noes: None. Absent: James. STAFF REPORTS 21. Consider committing $57,800.00 of general fund money to construct an addition to the Cupertino High School field house so that table tennis equipment can be stored on site, and to purchase table tennis equipment for an additional $9,000 (continued from May 20). Parks and Recreation Director Therese Ambrosi Smith reviewed the staff report. Council concurred to continue the item to the first available City Council meeting after the new bidding results are available and directed staff to compare the field house option to the sports center option in terms of hours, number of tables, days of the week, and cost. COUNCIL REPORTS Council members highlighted the activities of their committees and various community events. CLOSED SESSION ADJOURNMENT At 9:55 p.m. the meeting was adjourned. Grace Johnson, Deputy City Clerk For more information: Staff reports, backup materials, and items distributed at the meeting are available for review at the City Clerk's Office, 777-3223. Televised Council meetings may be viewed live on Cable Channel 26, and may also be viewed live or on demand at www.cupertino.org. Videotapes of the televised meetings are available at the Cupertino Library, or may be purchased from the Cupertino City Channel, 777-2364.