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CC 09-03-02CUPEI INO APPROVED MINUTES CUPERTINO CITY COUNCIL Regular Adjourned Meeting Tuesday, September 3, 2002 ROLL CALL City Council members present: Mayor Richard Lowenthal, Vice-Mayor Michael Chang, and Council members Sandra James, Patrick Kwok, and Dolly Sandoval. Council members absent: None. Staff present: City Manager David Knapp, Administrative Services Director Carol Atwood, City Attorney Charles Kilian, Community Development Director Steve Piasecki, Parks and Recreation Director Therese Smith, Public Information Officer Rick Kitson, Public Works Director Ralph Qualls, and City Clerk Kimberly Smith. At 4:30 p.m. Mayor Lowenthal called the meeting to order in the Council Chambers, 10300 Torre Avenue, Cupertino, California. STUDY SESSION - 4:30 p.m. Review the Sports Center ADA (American with Disabilities Act) upgrades and functional area program as depicted in the Schematic Design drawings. Parks and Recreation Director Therese Smith distributed an exhibit showing a more current layout, which was slightly different than the one printed in the council packet. She said the first floor of the Sport Center building would include a reception area, tennis office and shop, child watch area, fitness center, and restrooms. The lower floor will have racquetball courts, a multipurpose room/gym which can accommodate badminton, six table tennis tables, or a basketball hoop; a meeting room, staff offices, and kitchenette. There will also be a new teen area, which will include a study room, lounge, games area, and restrooms. It will have its own entrance, and a door to the Sports Center, which can be closed and locked. She distributed a chart, which listed the functional areas by square footage. Mr. Mark Schatz, Field Paoli Architects, said this program had evolved through a series of meetings with the staff from both the facility and from Parks and Recreation administration. He discussed the changes that will be made to address ADA requirements, including an inside elevator, accessible restrooms and showers, improved staircases, and the addition of ramps and signage. There will also be seismic upgrades and improvements to electrical and mechanical systems. September 3, 2002 Cupertino City Council Page 2 Sandoval suggested that there be bicycle racks for the entire facility as well as a storage area for skateboards at the teen center. Parks and Recreation Coordinator Richard Gonzalez discussed the current staffing of the Sports Center and said they did not anticipate hiring any more city employees. Smith distributed a chart illustrating racquetball usage over the last eight months. Discussion followed regarding the apparent under-utilization of racquetball courts. Smith explained that the racquetball courts could be used for other purposes such as table tennis, but it would be necessary to change the ventilating system because it is currently strong enough to blow the table tennis balls around. Schatz explained that the racquetball courts could not be merged into the multipurpose room because of the impact on space requirements for restrooms and corridors. Planning Commissioner Taghi Saadati suggested that the proposed climbing wall be installed on the outside of the building. He also asked that the locker room floors have linoleum instead of carpeting. Sherry Geddes, a resident in the Commons neighborhood, thanked the council and staff for listening to and addressing the concerns of the residence. She recommended that the teen center not have regular access to the Sport Center. She also asked whether the Teen Center space would be available for the community when the teens are in school. James asked whether the weight training facilities could be made available for high school students. Kwok suggested that next year the Council consider charging higher fees for nonresidents, because the residents will bear the costs of these improvements. Chang asked if there would be specific times when the racquetball courts can be used for other purposes. Lowenthal suggested that the council have a more in-depth discussion at another time regarding programming and marketing this facility. Public Works Director Ralph Qualls said that the budget is $2.4 million for design and construction. RECESS Council recessed from 6:08 to 6:48 p.m. PLEDGE OF ALLEGIANCE At 6:48 p.m. Mayor Lowenthal called the meeting to order in the Council Chambers, 10300 Torre Avenue, Cupertino, California, and led the Pledge of Allegiance. September 3, 2002 Cupertino City Council Page 3 ROLL CALL City Council members present: Mayor Richard Lowenthal, Vice-Mayor Michael Chang, and Council members Sandra James, Patrick Kwok, and Dolly Sandoval. Council members absent: None. Staff present: City Manager David Knapp, Administrative Services Director Carol Atwood, City Attorney Charles Kilian, Community Development Director Steve Piasecki, Parks and Recreation Director Therese Smith, Public Information Officer Rick Kitson, Public Works Director Ralph Qualls, and City Clerk Kimberly Smith. CEREMONIAL MATTERS - PRESENTATIONS Present Proclamation for the Rangers, the Cupertino National Little League Tournament of Champions. Present Proclamation for the Cupertino National Little League Junior All-stars Championship Team. Mr. Bill Wilson, Little League president, thanked the city council for their support. He presented a recognition plaque to Jim Farmer. Mayor Lowenthal presented proclamations to the members of the Rangers and the Junior All-Stars. 4. Presentation by the County of Santa Clara on the Regional County Expressway Study. Mr. Dan Collen, Project Manager, discussed the Comprehensive County Expressway study. He said the purpose is to create a long-range strategic plan for the improvement and maintenance of the expressways. He thanked the policy advisory board member James and alternate Lowenthal for their work, as well as Public Works Director Ralph Qualls for his service on the technical working group. He said the next step would be a series of community meetings, and a draft implementation plan will be presented to the City Council early in 2003. Council members discussed the difficult transition between Highway 280 and Lawrence Expressway, and the importance of addressing that as a part of this report. Mr. Collen said that it was briefly mentioned in the summary regarding Lawrence Expressway, but the problem is bigger than can be addressed with this project. They are in working with Caltrans and other agencies for a broader solution on this interchange. POSTPONEMENTS - None WRITTEN COMMUNICATIONS - None ORAL COMMUNICATIONS - None CONSENT CALENDAR §eptember 3, 2002 Cupertino City Council Page 4 Sandoval/Chang moved to approve the items on the Consent Calendar as reconunended, with the exception of items 5 and 8, which were pulled for discussion. Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. Adopt resolutions accepting Accounts Payable for August 16 and August 23, Resolution Nos. 02-156 and 02-157. Adopt resolutions accepting Payroll for August 16 and August 30, Resolution Nos. 02- 158 and 02-159. Adopt a resolution setting the date of October 7 to approve the reorganization of area designated "Creston Drive 02-03", property located on the north side of Creston Drive between Berkeley Court and Foothill Boulevard, approximately 0.541 acre, Johnson and Whittaker (APN 326-12-062), Resolution No. 02-160. 10. Accept improvements for Fading and a retaining wall: Peter S. and Barbara K. Gwozdz, 10363 Byme Avenue, APN 357-12-031. (No documentation in packet). 11. Accept city projects performed under contract: Safe Routes to Schools, Project No. 9541 (Republic Electric). (No documentation in packet). 12. Review and reject the sole bid submitted for Portal Park and Wilson Park Improvements, Project No. 2002-9119. ITEMS REMOVED FROM THE CONSENT CALENDAR (above) 5. Approve the minutes from the August 19 City Council meeting. Mayor Lowenthal reordered the agenda to consider adopting these minutes after item 13. Later in the meeting, Kwok/Chang moved to adopt the minutes of August 31, as amended to show Sandoval absent on item 19.B.2. Vote: Ayes: Chang, James, Kwok, Lowenthal. Noes: None. Abstain: Sandoval. Approve fee waiver request in the approximate amount of $125 for conference room space at the Quinlan Center by the Santa Clara County Chapter of the California Grand Jurors' Association. The City Manager said that in the future, staff would begin recommending against waiving fees. Mayor Lowenthal asked staff to bring a general policy recommendation to Council for review. James/Chang moved to approve this waiver. Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. PUBLIC HEARINGS - None September 3, 2002 Cupertino City Council Page 5 PLANNING APPLICATIONS - None UNFINISHED BUSINESS 13. Request by applicant to reconsider actions regarding City Council Resolution No. 02-154, authorizing a public hearing to consider an amendment to the General Plan to increase Residential Allocation by 170-300 units in the Heart of the City planning at the Hewlett Packard site north of Stevens Creek Boulevard between Wolfe Road and Tantau Avenue (APNS: 316-20-078/316-20-079/316-20-085), Application No. 2002-03, Resolution No. 02-161. Discussion was held regarding Council's intent when adopting Resolution No. 02-154. Lowenthal and James indicated it was their intention to authorize a public hearing, but not to impose the conditions shown on Exhibit A at that time. Sandoval/James moved to rescind resolution 02-154 and adopt resolution 02-161, which would authorize a public hearing without imposing any conditions at this time. Council directed staff to include discussion of the conditions when this item was next discussed at a study session. Kwok/Chang moved to adopt the minutes of August 31, as amended to show Sandoval absent on item 19.B.2. Vote: Ayes: Chang, James, Kwok, Lowenthal. Noes: None. Abstain: Sandoval. 14. Approve the Sports Center ADA (American with Disabilities Act) upgrades and functional area program as depicted in the Schematic Design drawings and as discussed in the earlier study session. Chang/James moved approval of the functional area program. Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. NEW BUSINESS 15. Consider an amendment to Resolution No. 02-065, which established a Cupertino Teen Commission, adding the phrase "Commissioners shall not serve consecutive terms." James/Chang moved to amend the resolution to state that "Commissioners shall not serve consecutive terms unless there is a vacancy for which there is no eligible applicant, at which time the City Council may waive the restriction." 16. Schedule a special meeting for September 30, 2002 to review the Stevens Creek Trail feasibility study. Council set the special meeting for Monday, September 23. Council members will meet in the City Hall lobby at 4:00 p.m. for an approximate 3-hour tour of the trail area. A hearing will follow in Conference Room C of City Hall at 7:00 p.m. September 3, 2002 Cupertino City Council Page 6 ORDINANCES 17. Second reading and enactment of Ordinance No. 1899: "An Ordinance of the City Council of the City of Cupertino Rezoning Approximately a 0.45-acre Lot From P(CN, ML, Res 4-12) to P(CN, ML, BQ, Res 4-12) to Allow Quasi-Public Land Use Activities at 10051 Pasadena Avenue." The City Clerk read the title of the ordinance. James/Sandoval moved to read the ordinance by title only, and that the City Clerk's reading would constitute the second reading thereof. Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. James/Sandoval moved to enact Ordinance No. 1899. Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None. STAFF REPORTS COUNCIL REPORTS Council members highlighted the activities of their committees and various community events. Council members concurred to set a closed session meeting on Monday, October 14, to conduct an evaluation of the City Manager. The meeting will begin at 3:30 and will be held at the Blackberry Farm Retreat Center, 21975 San Femando Avenue, Cupertino. CLOSED SESSION - None ADJOURNMENT At 8:20 p.m. Council adjourned to a study session on September 9 at 5:00 p.m. in Conference Room C regarding office space allocation in the Heart of the City planning area at the Hewlett Packard site. For more information: Staff reports, backup materials, and items distributed at the meeting are available for review at the City Clerk's Office, 777-3223. Televised Council meetings may be viewed live on Cable Channel 26, and may also be viewed live or on demand at www.cu~ertino.org. Videotapes of the televised meetings are available at the Cupertino Library, or may be purchased from the Cupertino City Channel, 777-2364. cuPer tlno NOTICE OF CANCELLATION CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that the regular adjourned meeting of the Cupertino City Council scheduled for Monday, September 9, 2002, will be cancelled for lack of business, at the request of the applicant. The topic of the study session was to discuss office space allocation in the Heart of the City planning area at the Hewlett Packard site. This study session will be rescheduled at a later date. NOTICE IS HEREBY GWEN that a study session will be held on September 16 at 4:30 p.m. in City Hail, Conference Room C, 10300 Torre Avenue, with the Planning Commission regarding the Cupertino Town Center. Dated this 4th day of September, 2002. Grace Johnson Deputy City Clerk