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101-Staff Report.pdf
PUBLICWORKS DEPARTMENT CITY HALL 1010300TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408)777-3354www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting:May 17, 2011 Subject StevensCreekCorridorProject,PhaseII-FundingReportandAuthorizationtoContinueDesign. Recommendation AuthorizestafftocontinuedesignandaccepttheCaliforniaRiverParkwaysGrantof$1.215 million. Discussion On January18,2011,CouncilreceivedareportwithrecommendedactionsfortheStevensCreek CorridorProject,(SCCP)PhaseII.ThereportadvisedCouncilofa$1.2Mgrantthathadbeen awardedtotheCityseveralmonthsearlieriftheprojectscopewasexpandedtoincludecreek restoration.Councilauthorized: ·Stafftoinitiatethe designeffortforAlternative4A(Attachment 1) ·TheCityManagertoexecuteadesignagreementwithSSALandscapeArchitectsfor designfees nottoexceed $200,000 ·TheCity ManagertoissueLetters ofIntentto grantingagencies ·Stafftoinitiateanenvironmentalclearance processforthe project ·Stafftoconduct publicmeetingsand outreacheffortstocollect projectrelatedconcerns OnMarch15andApril5,2011,Councilconsideredseveralbridgelocationalternativesand agreedontheBaseAlignmentdepictedintheoriginalCEQAdocumentsandtoageneraltrail alignmentthatrespectedboththeprivacysetbackofapproximately100feetfromtheMeadows residentialareaandareasonableriparianareaadjacenttothecreekandbackwater.Councilalso th expressedconcernaboutthecloseproximityofthetrailwiththe 8holeofthegolfcourseand directedstafftostudypotentialmitigationalternatives.Severalofthosealternativeswillbe discussedinanotheritem on thismeeting’sagenda. Thisreportprovidesanupdateonthepotentialfundingsourcesandtheshortfallfortheoverall project,stillestimatedtocost$3.5M.Thiscostdoesnotincludeadditionalmoneythatmaybe necessarytomitigateconcernsregardingthetrail/golfcourseconflict.InJanuaryof2011, Councilwasprovidedachartoffundingsourcesandpotentialfunds.Thisreportupdatesthat chartandprovidesbudgetshortfallinformationforCouncilconsiderationattheCIPstudy rdthst session on May 23,theCIP public hearing on June 7,andtheCIPadoption on June 21. FundingSourcesandShortfall StaffanticipatesthattheshortfallofSCCPPhaseIImaybemetwithCIPsavings,awarded grants,parkdedicationfees,andsomeamountofGeneralFund.Staffisalsocontinuingto actively pursuegrantfundingfroma varietyof sources. Existingand potentialgrantfunding sourcesforSCCPPhaseIIare provided below: SourceFundingStatusConditionsforUse ParkDedicationFees$200,000Receivedcan useforcreek ortrail CaRiverParkwaysGrant1,215,000Awardedcan useforcreek&trail State EEMPGrant245,000AwardedCEQAcompletebyNov. 2011 VTAProjectReadiness25,000AwardedAgreementexecuted TDAGrant103,000AwardedDocumentationin progress TotalGrant/FeeFunding1,788,000 ProjectBudget3,500,000 Shortfall$1,712,000 Staffbelievestheshortfallof$1,712,000canbeprovidedfromCityfundsoverthenexttwo yearsshouldCouncilbewillingtousefundsfromseveralsourcesincludingsomeofthecurrent CIP savings.Potential sourcesandamountsareshown below. PotentialCityFundingSourcesLikelihood GeneralFundSavings(CompletedProjects)$430,000Sure GeneralFundSavings(ProjectDeferrals/Reductions)450,000Sure(other proj.impacts) Parks&RecreationFunds(ProjectDeferrals/Reductions)400,000Sure(other proj.impacts) ParkDedicationFees1,400,000Hopeful(unknownwhen) GeneralFundSavings(ProjectDeferrals/Reductions)850,000Hopeful TotalCityFunding$3,530,000 Theprospectofobtainingthe$1.4MinparkdedicationfeesfromtheRoseBowlDevelopmentis becomingmoresomewhatmorelikelyastheeconomyimproves.Inaddition,staffhaslearned thattheSantaClaraValleyWaterDistrictBoardwillconsiderabout$850,000ingrantfundsfor PhaseIIasapartofitsannualcapitalprojectallocationsinJune.Intheinitialscoring,the projectwasratedhighestinbothoftheparticipatingcategories.Ifthesefundsmaterialize,the CitycouldreimbursetheGeneralFund. Schedule TheprojectdesigneffortisstillunderwayandwillcontinuethroughtheendofJune.With Council’sapprovaltomovetheprojectforward,theCitywillexecutetheagreementforthe $1.215MgrantfundsfromtheStateforCaliforniaRiverParkways. Conclusion TheissuesbeforeCouncilifitdecidestomoveforwardwiththeprojectaretodecideonthe appropriatecombination ofthefollowing: ·takethe savingsfromcompletedGeneralFundprojects, ·take savingsfromthedeferral ofcurrently budgetedGeneralFund projects ·take savingsfromthedeferral ofcurrently budgetedRecreationFunded projects, ·continuewith projectandrely on WaterDistrictgrantsand/orParkImpactFees SustainabilityImpact SCCP,PhaseII,fully supportstheCity’s sustainabilitygoals. FiscalImpact ItisassumedthattheCitywill needtofrontthemoneyfortheprojectandreimbursetheGeneral Fundwhengrantmoneyisreceived.Theprojectcurrentlyhas$1.4Minapprovedfundsforthe FY10/11CIP.Itisexpectedthatabout$1.5Mofthetotal$3.5Mprojectbudgetwouldbe sufficientthroughoutallof2011andmostof2012,fordesignandpermitting.Thebalanceof $2.0Mwouldbenecessary,possiblyinlate2012butcertainlyin2013,forconstructionand construction phase services. _____________________________________ Preparedby:TerryW.Greene,CityArchitect Reviewedby: TimmBorden,Director ofPublicWorks ApprovedforSubmissionby:DavidW.Knapp,CityManager Attachments:Alternative 4A(Attachment 1)