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TELECOM 06-07-06 Technology, Information & Communications Commission Regular Meeting June 7, 2006 MINUTES CALL TO ORDER Steve Ting called the meeting to order at 7:03 p.m. ROLL CALL Commissioners present: Steve Ting, Andy Radle, Bill Allen, Charlie Ahern, Eric Klein Commissioners absent: None Staff: Rick Kitson, Linda Lagergren Guests: Linda Grodt APPROVAL OF APRIL 5, 2006 MINUTES 1. Charlie Ahern made a motion to approve the minutes as submitted. Andy Radle seconded the motion. Motion passed unanimously. APPROV AL OF MAY 3, 2006 MINUTES 2. Charlie Ahern made a motion to approve the minutes as submitted. Andy Radle seconded the motion. Motion passed unanimously. COMMUNICATIONS Oral: Linda Grodt distributed several newspaper articles to the commissioners. She said the 2006 Alliance for Community Media International Conference and Trade Show will be held at the Boston Park Plaza Hotel in Boston, Massachusetts on July 5th through July 8th. The deadline to register is June 23, 2006. Written: Commission reviewed the following written communications. 3. Comcast monthly service report for April 2006 4. April 21, 2006 - Comcast letter re: Programming changes 5. April 28, 2006 - Comcast letter re: Equipment Rental Price Adjustment 6. May 1, 2006 - Comcast letter re: Trouble Call Price 7. May 24,2006 - Comcast letter re: Programming Services 8. May 26, 2006 - Comcast letter re: Family Tier 9. Graph - Percentage of Comcast calls answered in 30 seconds 10. Graph - Comcast On-Time Completion Percentages Charlie Ahern asked for Comcast graphs to show only the completion of service and installation percentages. Linda will prepare for the next meeting. UNFINISHED BUSINESS 11. E-Services Update - Rick reported that in addition to webcasts of the Council meetings, podcasts would begin soon. There is an e-services line item in the new budget. Most of the focus is going toward the Pentamation Suite, which will be implemented at the end of the summer. There are no big enhancements at this time with residents or business. There will be an infrastructure upgrade. The financial database is incredibly out of date. Steve Ting asked about public awareness and that the Commission should know about the updates ahead of time. Steve Ting asked for a spreadsheet on what services are currently available and what new services will be available at future dates. Charlie Ahern asked about the economic development webpage. He stated that at the budget hearing it was mentioned that someone would be hired to take the lead in this venture. The commission agreed they would like to have Carol or Mariyah attend a Commission meeting and provide an e-services update. Andy Radle made a motion to move the July Commission meeting from July 1 ih to July 19th. Bill Allen seconded the motion. All in favor. Motion carried. Eric Klein and Charlie Ahern both stated they would like City email addresses. 12. Report on Scene articles - Commission discussed the articles. Charlie Ahern will provide the next article. He said he would send it to Rick Kitson by the 14th of June. Ahern's article will come out in the July Scene, which will the final article of this series. 13. Report on Public Forum - The Commission discussed having a public forum and whether the idea of a forum was still relevant. Eric Klein said we need to address the future and the communication channels that segway into the future. Steve Ting said we need to educate the other commissioners first. The Commission agreed they need to update the wireless facilities master plan. They suggested Rick talk to Dave Knapp regarding wireless applications and find out how they can be involved when the applications come in. Eric suggested the commission speak at the hearings. 14. State Cable Franchise Legislation - Rick will send the commission an e-mail on this topic. NEW BUSINESS 15. Wireless Master Plan - The commission discussed the wireless master plan. Eric Klein made a motion that the Technology, Information and Communications Commission recommends to the City Council that all applications that are consistent with the Wireless Facilities Master Plan and are consistent with City, State and Federal ordinances should be approved. Bill Allen seconded the motion. All in favor. Motion carried. Eric Klein made a motion that the Technology, Information and Communications Commission formally review the Wireless Facilities Master Plan as its number one priority. Andy Radle seconded the motion. All in favor. Reports from: 16. Mayor's Meeting with Commissioners - Steven Ting reported on the Mayor's meeting with the Commissioners. 17. City of Cupertino - Rick Kitson distributed a letter to Comcast regarding signal quality of channel 26 and a letter from Comcast regarding the addition of the Playboy channel. 18. Com cast - No report MISCELLANEOUS 19. Activities Calendar - The Commission reviewed the activities calendar. 20. Action Item List - The Commission reviewed the action items, deleted the completed items and added the following items: a. Rick will ask Carol or Mariyah to attend a future meeting and discuss Ee-Services Master Plan. b. Rick will talk to Dave regarding getting involved in wireless facilities applications. c. Rick will invite Colin to come to July TICC meeting. ADJOURNMENT Charlie Ahern made a motion to adjourn the meeting at 10:20 p.m. Bill Allen seconded the motion. All in favor. Motion passed SUBMITTED BY: APPROVED BY: