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101-Staff Report.pdf
PUBLICWORKS DEPARTMENT CITY HALL 1010300TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408)777-3354www.cupertino.org CITYCOUNCILSTAFFREPORT Meeting:June 7,2011 Subject 2011ContractualStreetSweepingServices. RecommendedAction ReviewbidsandawardcontractforStreetSweepingServices,ProjectNo.2011-02toContract SweepingServices,Inc.intheamountof$117,097.68,andapproveacontingencyof$20,000to coverextra sweepingthatmay berequired on thecommercialroute,foratotal of $137,097.68. Discussion ThisprojectisforannualStreetSweepingServicesandisfundedintheResourceRecoveryand theNonPointSourcebudgets.TheprojectconsistsoftheContractorsweepingCitycommercial andresidentialstreetsthroughouttheyear.Residentialandcommercialstreetsareswepttwo timespermonthandFoothillBoulevardwillbesweptthreetimesaweek.Staffisindiscussion withStevensCreekQuarry,Inc.andLeHighCement,Inc.foracostsharingagreementforthe sweepingofFoothillBoulevard.Thetermoftheagreementisfiveyearswithsatisfactory performance,startingonJuly1,2011andcanbeextendedforanadditionalfiveyears,foratotal oftenyears.Upononeyearofsatisfactoryperformancethecontractpricewillbeincreasedor decreased basedontheconsumerpriceindex(CPI)forallunionwageearnersontheanniversary date oftheagreement. Thefollowingisa summary ofthe bidsreceivedforthe project: BIDDERBASEBID BudgetEstimate$200,000.00 BroomServiceInc.$197,113.92 UniversalBuildingServices$179,904.00 CleanSweep$143,724.00 ContractSweepingServices$117,097.68 Thelow bidderisContractSweepingServices,Inc.fortheamount of $117,097.68. AspartofthisbidthereareitemsforEmergencyandScheduledExtraWorkasneededonan hourlyratebasisoronacurbmileratebasis.Whennecessarythisworkwouldbebilledin additiontothemonthlymiles swept. ContractSweepingServices,Inc. bid on this projectinthe past.Ourcurrent sweepingcontractis DonandMike’sCommercialSweeping,Inc.DonandMike’sCommercialSweeping,Inc. contract priceis $144,084, plus $18,000 for potentialextra sweeping. FiscalImpact ThisactionwouldrequireexpenditurefromtheapprovedResourceRecoveryBudgetAccount No. 520-8003-7106intheamount of $57,097.68andfromtheNonPointSourceBudgetAccount No.230-8004-7014intheamountof$60,000.00,andadditionalexpendituresthereafterfromthe ResourceRecoveryAccountuptoanadditional$20,000,ifemergencyoradditionalsweepingis required. _____________________________________ Preparedby :RogerLee,AssistantDirector ofPublicWorks Reviewedby: TimmBorden,Director ofPublicWorks ApprovedforSubmissionby:DavidW.Knapp,CityManager Attachments:None