Exhibit CC 06-21-11 item no. 10 Comprehensive follow-up budget itemsCan r�e �- a -r�Sr� U--� CC �' �a r �l i
2011112 Proposed Budget
Council
Follow Up Items
------ -
To the
Page
City Council
-_-,Number
1
_2'§t_eve_n's
CIP Reconciliation - finance versus public works
5/26/2011
T-- 104
Creek Phase 2 - funding for $1.2 million
5/26/2011
T-I$ 114
3
List of Festivals included in the budget - 2 years
6/1312011
1:- f 120
— 4
F purchases - $735,000
5/26/2011
7--21 122
5
Park and Building Maintenance items - approved/deferrE.d
5/26/2011
1 _23 124
— 6
Department Trend Analysis
5/26/2011
1 - 27 128
— 7
Average Room Rate Trends - TOT proposal
5/26/2011_..'...1
- 93 154
8
Redevelopment Staffing S ummary
5/2612011
:L -59 160
9
Sheriff Contract Expiration Date
5/26/201
.1 - 162
10
Aquarium Maintenance Agreement Terms
5/26/2011
164
11
Breakdown for Green Building Consultant Bud
5/26/2011
166
Detail of the City Council Budget
5/26/2011
1-67 168
13
Election Costs_ last two elections
5/26/2011
1-73 174
14
_ Unfunded Information Technology Requests
— Works
5/31/2011
'L- 176
15
1 Administration fluctuations
5/31/2011
178
16
_1_7
Street Cleaning fluctuations
_Sports — Center
5/31/2011
178
fluctuations
5/3 1/2 011
I -11 178
18
- 1 9
School Site Maintenance fluctuations
5/3 1/2011
178
City Hall Ma intenance fluctuations
5/31/2011
T _ 178
20
List of Discretionary Funds
5/31/26_1_1
1-73 180
21
Festival Policy
6/6/2011
I - of 182
22
Analysis of impact on golf course fee
6/6/2011
J-89 190
23
Savings identified since Proposed budget
6/17/2011
L-gl 192
24
M arsha Hovey scope of services
6117/2011
1-93 194
25
School Resource Officer (SRO) services - 09110
6/1712011
1 - 9 z; 196
26
Tree Lfghting Decoration Options
6/17/2011
107 208
27
Linda Rios scope of services
6/17/2011
1 -109 210
8
Existing signs at the School Sport fields
6/17/2011
216
29
Summary of Leadership 95014 program
6/1712011
S. -119 220
30
Breakdown of 4th of July costs-SEE ITERN3
6/17/201
— 1-13 120
31
Chamber ofCom merce scope of services
6117/2011
_T - 125 226
d Scene
6/1712011
-129 230
glfinance/budget/2011/1212011-12 CC follow up Items
CUPERTINO
TIPAD - I-
I
2011/12 Proposed Budget —-- ---
Council Follow Up Items —_
Questions from 5/18/11 I Assigned to Completed
—_ Dave Woo 5/20/2011
1 'CIP_Reconciliation -finance versus public works Tom Walters 5/20/2011
2 List of Festivals included in the budget ---- Liz N— uneZ 5/19/2011 _
31 Fleet purchases - $735,000 -- — –Liz Nunez 5/20/2011
4 Par--k and Building Maintenance items --
5 Breakdown of General Fund re: Salary/Benefits versus other Carole Woo 5/20/2011
_ 6 Steven's Creek Phase 2=funding for$1.2 million Carol Atwood
7 City Council history re: raises under State law / o G, ��
C4�? to t � + F2.-6KSL-i- —
;, k - - t si Di1 -C_K- ;._ _ '-te=e 5-3 -a
g/finance/budget/2011/12/2011-12 CC follow up items
103
1PflD -Z
°i
Proposed Five -Year Capital Improvement Program Using the Funds Described in Fund Balance Trend Reports;
With CIP Reserve Changes
(Project budgets listed horizontally; funds listed vertically; beginning reserves at top; ending reserves at bottom)
(Three years of proposed projects and activity FY 2011 -12 through FY 2013 -14)
N
-v
b
I
,)
Q
CIP Savings
& Reserve
(General Park Transporta-
Funds) Recreation BBF Golf Dedication tion Grants Total
Beginning CIP Reserves 2010 -11 per Fund Balance Trends 106,000
Net Revenues
Utility User Tax Reserve
Stevens Creek Corridor Park Phase 2 Grant
Pavement Management STP -CMAQ Grant
Reserves + Revenues (A)
Capital Project Potential Reallocation:
Completed Projects:
Park Tennis Court Resurfacing
Sterling Barnhart Park
Stevens Creek Corridor Park Phase 1
Library Fountain
McClellan Ranch (Park) Building Improvements
McClellan Ranch Facilities Improvements
Quinlan Center Trellis
Service Center Security Gate
Traffic Signal Battery Backup System
Morita Vista Recreation Center Floor Cabinet
Current Project ReductionvChange:
BBF Infrastructure Upgrade
Stocklmeir Orchard Irrigation (change to Recreation)
Library Parking
City Hall Emergency Generator
AM Radio Station Antenna Relocation
Service Center Tool Crib
Temporary Dog Park - Mary Avenue
McClellan Ranch Environmental Education Facility
Street Lights & Irrigation Conservation
450,000 241,000 591,000 4,000
1,392,000
- 1,100,000 13,000 1,720,000 4,497,000 - 7,330,000
534,000 534,000
1,588,000 1,588,000
500,000 500,000
0
640,000 1,550,000 254,000 2,311,000 4,501,000 2,088,000 11,344,000
'
112,700
76,500
(1)
57,000
(1)
115,200
(1)
154,220
(1)
3,700
(1)
25,180
(1)
825
(1)
4,650
115,000
(1)
50,000
(1) (50,000)
50,000
(1)
47,375
(1)
80,000
(1)
40,000
143,780
207,000 (1)
200,000
24,120
112,700
76,500
57,000
115,200
24,120
154,220
3,700
25,180
825
4,650
115,000
50,000
47,375
80,000
40,000
207,000
200,000
143,780
Potential Reallocation Total (B) - [for Corridor Park Phase 2
indicated by (1)] 958,780 474,350 - 24,120 - - 1,457,250
Proposed Flvo=(ear Capital Improvement Program Using the Funds Described In rand Balance Trend Reports;
With CIP Reserve Changes
(Project budgets listed horizontally; funds listed vertically; beginning reserves at top; ending reserves at bottom)
(Three years of proposed projects and activity FY 2011 -12 through FY 2013 -14)
Proposed Capital Project Budgets FY 2011 -12 thru 2013 -14
Stevens Creek Corridor Paris Phase 2 (FY12 & 13)
BBF Golf Course Irrigation Upgrade and Hole Modification
($200,000 added to existing $550,000)
Stocklmeir Legacy Farm (FY13 & 14)
Lawrence & Mitty Park Land Purchase (FY 13)
Sports Center Sports Court (FY12)
Quinlan Interior Upgrades (FY 12 & 13)
Pavement Management
Curb, Gutter Sidewalk Repairs & ADA Ramps
Pavement Management STP -CMAQ
Var. Minor Intersection Traffic Signal Battery Backup (FY12)
Proposed CIP Budget Total (C)
Return to Economic Uncertainty Reserve (D)
2013 -14 Ending CIP Reserves (A) +(B)- (C)-(D) (Revised)
Reconciliation To Ending 2013 -14 Reserves oer Fund
Balance Trends:
Service Center Tool Crib Additional Savings
McClellan Ranch Environmental Education Facility
Additional Savings
McClellan Ranch (Park) Building Improvements Additional
Savings
Monta Vista Recreation Center Floor Cabinet Additional
Savings
Park Tennis Court Resurfacing Additional Savings
CIP Savings
& Reserve
(General Park Transporta-
Funds) Recreation BBF Golf Dedication tion Grants Total
(855,000) (207,000)
(45,000)
(50,000) (150,000)
(450,000)
(250,000)
(400,000)
(650,000) (1,588,000) (3,300,000)
(200,000)
(450,000)
(1,300,000) (1,300,000)
(250,000)
(400, 000)
(3,750,000) (3,750,000)
(665,000) (665,000)
(74,000) (500,000) (574,000)
(45,000)
(900,000 ) (1,357,000 150,000 (1,950,000) (2,088,000 ) (10,934,000
(143,780)
(143,780)
555,000 667,350 104,000 385,120 12,000 - 1,723,470
(40,000)
(200,000)
(4,650)
(12,700)
(24,120)
(40,000)
(200,000)
(24,120)
(4,650)
(12,700)
O
W
CL
Q
2013 -14 Ending CIP Reserves Per Fund Balance Trends ,
(Original Projections) 515,000 450,000 104,000 361,000 12,000 0 1,442,000
REV. 11. May 23, 2011
CIP FYI 0-11 STATUS REPORT
Item
No.
Fund Original Encumbered Account Potential
Description Allocation Budget To Date Balance Reallocation Priorities Status of Project
Parks
1
Blackberry Farm Golf Course Irrigation
Upgrades
BBF Rev. - 150,000;
Rec. Fund - 400,000
5W,000
27,000
523,000
3
Design underway
z
Blackberry Farm Infrasbuclure Upgrades
Gen. Fund - 800,000
800,000
285,800
514,400
115,000
Re -bfds July 2011
a
Scenic Circle Amess
Gen. Fund - 380,000
380.000
317,100
42,900
1
Construction 90% comptate.
4
Stevens Creek Corridor Park Phase 2
Park Ded. - 200,000
200,000
183,000
47,000
1
Design underway
s
Stockkneir Legacy Farm
Rae. Fund - 50,000
50,000
0
50,000
3
Extended to FY 12 -13
e
Stocldrneir Orchard Irigation
Gan. fund - 50,000
80,000
0
50,000
Z
Carried forward to FY 11-12, and funding source change to
Recreation Fund
r
Temporary Dog Park - Mary Avenue
Rae. Fund - 225,000
225,000
17,800
207,200
207,000
3
Design complete and remedial action plan complete.
a
Various Park Path and Parking Lot Repairs &
Resurfacing
Gen. Fund - 250,000
250,000
13,150
238,850
Design begins July 2011
9
Various Trall Resurfacing at School Sports
r•VAUS
(+nn Flexl - 77F nM
_ _
125 , OM
Q
1 ^ � ^^ u
of
Design begins July LV11
10
1 Wilson Park Irrigation System Renovation
Gen. Fund - 150,000
150,000
0
150,000
4
Design begins July 2011
i
1
i
Priority Rating
I - Public Commitment- Public Safety - Regulatory Mandate
2. Preventa0ve Malnterranau
3 - Enhancement Page 1 All deta accurate as of May 23, 2011
4 - Other
Item
Fund Original Encumbered Account Potential
No.
Description Allocation Budget To Date Balance Reallocation Priorities Status of Pro ect
Buildings
11
Re ocationStallon Antenna and Transmitter
Gen, Fund - 80,000
80,000
0
80,000
80,000
2
Project not yet initiated.
12
Community Center Audio Visual Upgrade
Gen. Fund - 50,000
50,000
34,800
16,200
2
Project BD% complete
EOCGerleratorw/Trailer
Grant- 207,375;
Gen. Fund - 69,125
278,500
5,000
271,600
GeneratorspecificstlonsInprogress
13
Grant- 92,625;
No longer required at City Hall with completion of #15
CH Generator Connection
Gen. Fund - 47,375
140 000
0
140000
,
47375
,
'[
(Emergency Van Upgrade). Secondary she may still be
14
1s
Emergency Van Upgrade
Gen. Fund - 75,000
75,000
0
75,000
Upgrade underway
1e
Library Parking
Gen. Fund - 100,000
100,000
0
100,000
60,000
3
Project not yet Initiated
t7
McClellan Ranch Environmental Education
Rac Fund - 200,000
200,000
0
200,000
200,000
3
FY 05-06 Grant can not be used by Mardi 2012 deadline,
Facility
Additional grant funding not awarded.
1e
McClellan Ranch 4H Sanitary Connection
Gan. Fund - 45,000
45,000
0
45,000
2
Desgn underway
1e
McClellan Ranch Blacksmith Stop
Gen. Fund - 250,000
250,000
20,000
230,000
2
Design underway
20
McCleOan Ranch Repairs & Painting
Gen. Fund - 100,000
100,000
0
100,000
2
Design underway
21
Quinlan Center Interior Upgrade
Rec. Fund - 30,000
30,000
30,000
0
3
Design underway
22
Service Center Tool Crib
Gen. Fund - 40,000
40,000
0
40,000
40,000
4
Project Deferred
Streets
The funds have been programmed Into a CIP project for FY 10-
11. The project has $25,000 from the Oaks Park Condo project
Developer
Developer - 25,000;
(received Aug. 2008) and $ 10,000 from a motorist for the
2e,
Monument Gateway Sign (Design & 1 Sign)
Claim - 10,000
35
0
35,000
3
replacement of the damaged Foothill Blvd. sign. The City
expels to recehre an additional ;10,000 from PW Market
project Since the City has committed the funds to a CIP project,
the findings for AB 1600 requirement has been met.
24
Rancho Rincmada Street Study
Grant - 100,000
100,000
0
100,000
3
VTA funding - VTA has not yet appropriated these funds.
Project on told.
4
4.
H
Priority Rating
1 - Public Commitment - Public Safety - Regulatory Mandate
2 - Preventative Maintenance
3 - Enhancement Page 2 All data accurate as of May 23, 2011
4 -Other
i
Item
Fund Original Encumbered Account Potential
No.
Description Allocation Bud et To Date Balance Reallocation Priorities Status of Project
Traffic Facilities
Work not started, after further review of the intersection It has
been determined that the modifications require the removal of
2a
U ur acietlaniPactBca Signal
DeveloW 200,000
200,000
0
200,000
3
driveway the
redeve eM t of this this work DeAnza, cannot be c mpleted i
NDeA
-
parcel
Staff recommends retaining the programmed funds and waiting
until development of the southeast comer to modify the
intersection.
25
Safe Routes to School-Garden Oats
Grant - 394,000;
Gen. Fund - 48,000
442,000
9,070
432,930
Construction contract awarded May 17, 2011.
Various Traffic StgnaNMeraerdlat
Variou
There are no plans currently to upgrade any signals but this fund
27
aTons
Gen. Fund - 75,000
75,000
48,540
26,460
.3
has been used for minor modifications when needed at signal s.
Half of the balance could be deferred urd next fiscal year.
Storm Drainage
Storm Drain - 120,000•,
28
Bollinger Bike LonesCalabaras Cr. Bridge
Gaa Tax - 165,000;
,
698,820
168,3e0
These funds are cornmltted to reimburse SCVVVD ror the work
Gen. Fund - 381,000
completed.
Grants - 197 000
rrojerz underway, f=unding covers one time update of Storm
29
Minor Storm Drain Improvements
Storm Drain - 167,OOD
187,000
109,900
57,100
2
Drain Master Plan to enable development fee adjustment, and
annual storm drain Improvements as needs arise.
ao
Monte Vista Storm Drainage System
Storm Drain - 893,000
693,000
49,950
843,050
2
Design Is 70% complete. Neighborhood meeting in Spring 2011.
Construction scheduled to alert summer 2011.
Environmental
at
Siemens Street Lights & Irrigation
Gant - 438,000:
2 1 134 1 000
2,061.600
72,400
143,780
Project 95% complete
Conservation
Gen. Fund - 1,096,000
Priority Rating
1 - Public Commitment - Public Safety - Regulatory Mandate
2 - Preventative Maintenance
3 - Enharxement
4 - Other
a
Page 3 At data accurate as of May 23, 2011
Item
Fund Original Encumbered Account Potential
No.
Description Allocation Budget To Date Balance Reallocation Priorities Status of Project
Completed Projects
32
Park Tennis Court Resurfacing
Rec. Fund - 225,000
225,000
112,300
112,700
112,700
COMPLETE - OK to dose account
33
Sterling Barnhart Park
Gen. Fund - 700,000
700,000
623,500
76,500
78,600
COMPLETE - OK to dose account
Grants - 3,773,700:
Park Dad. -200 [M '
COMPLETE - Remaining funds dedicated to grant monitoring,
34
Stevens Creek Corridor Park Phase 1
Recreation - 680,000;
13,303,000
13,214,500
88,500
57,000
planting establishment, maintenance, and grant and permit
Gen. Fund - 8,849,300
doaecurt
36
Tennis Court Resurfacing
Sports Ctr. - 150,D00
15D,000
146,100
3,900
COMPLETE - OK to dose account
30
Llbrwy Fountain
Gen. Fund - 480,000
480,000
354,800
116,200
115,200
COMPLETE - OK to dose account
37
McClellan Ranch (Park) Bldg. Improvements
Park Dad. - 212,ODO
212.000
187,880
24,120
24,120
COMPLETE - OK to close account
3e
McClellan Ranch Facilities Improvements
Gen. F Gen F und d 4 - 64 1,070
727,000
572,780
154,220
164,220
COMPLETE - OK to close account
39
Monte Vista Rw- Ctr. Floor Cabinet
Rem Fund - 28,000
28,000
23,350
4,650
4,850
COMPLETE - OK to close account
40
Quinlan Center Trellis
Gen. Fund - 300,000
300,000
296,300
3,700
3,700
COMPLETE - OK to close account
41
Service Center Security (,;ale
Gen. Fund - 50,000
50,000
24,820
25,180
25,180
COMPLETE - OK to dose account
42
Mary Ave. B'wycleFootbridge
Grants - 12,144,ODD;
Gas Tax - 645,000;
14,800,000
14,796,000
S.DOO
COMPLETE - Remaining finds needed for land dedication to
Gan. Fund - 2,011,000
Cedtrans.
43
C utter and Sidewalk Repairs & ADA
Gas Tax - 750,000
750,000
750,000
0
COMPLETE
44
Pavement Management
Gen. Fund - 750,000
750,000
750,000
0
COMPLETE
45
Pavement Management - Prop.iB
Prop. 1B- 800,01)0
800,000
800,D00
0
COMPLETE
46
Pavement Management- Prop. 42
Prop. 42 - 500,000
500,000
500,000
0
COMPLETE
Pavement Management - ARRA FY 09-10
ARRA - 800,000
800,000
800,000
0
COMPLETE - remaining money cannot be allocated to another
47
local project due to Federal regutatlon.
COMPLETED DESIGN - City did not receive the 3 700,000
4e
Pavement Management -ARRA FY 10 11
ARRA - 700,000
700,000
700,000
0
anticipated for FY 10-11. The federal government did not
approve the ARRA program; construction on told - OK to does
account
t9
Various Traffic Signal Battery Back up
Gen_ Fund - 50,000
i
50,000
49,175
825
B25
I
I
COMPLETE - OK to dose now nt
I
System (Final Phase)
VA
Q
Q-
H
Priority Rating
1- Public Commitment - Public Safety - Regulatory Mandate
2. Preventative Maintenance
3 - Enhancement Page 4 Ail data accurate as of May 23, 2011
4 - Other
Item
No.
Fund Original Encumbered Account Potential
Descri tion Allocation Budget To Date Balance Reallocation Priorities Status of Project
Unfunded Projects
61
Mal Remodel Sebmic Upgrade)
y ( Pg )
The 1987 City Han remodel did not provide sutiiciem lateral
resistance to qualify for Essential Facility status. The necessary
upgrade is unfunded.
$1,000,000 approxlmate cost for seismk/code upgrades
52
Stoddmelr Preservation and Restoration
Estimated Coat TBD
53
Lawrence Mltty Park Additional Funding
Estimated Cost $4,500,000
54
Sports Center Gymnastum
Estimated Cost $2,500,000
as
S'nnme Properly
Estimated Cost $300 000
Be
Steven Creek TmA to Bey- Study Only
Estimated Cost 1D0,000
57
Tank House Completion (Nathan Hall)
Estimated Cost $60D,000
Staff is currently exploring uses that are compatible with historic
structure codes.
as
Skate Park
Estimated Cost $280,000
a9
Stevens Creek Trall Bridge Over UPPR
Estimated Cost $2,000,01)0 '
eo
Additional Tennis Court UgNing - Sports
t tenter
cGui„rwu CusL uoir,wu
Priority Rating
! 1- Public Commitment - Public Safety - Regulatory Mandate
2- Preventative Maintenance
S - Enhancement
4 - Other
Q'
Page 6 All data accurate as of May 23, 2011
zPap -lo ff�
REV. 11: May 23, 2011.
PROPOSED CHANGES
Item
Fund Original Account Potential
No.
Description Allocation Budget Balance Reallocation Status of Project Proposed Change for 2011 -12
Parks
Prior to CC meeting 5117111, proposed al ing $200k for
Blackbany Farm Goff Course Irrigation
BBF Rev. - 300,000;
760,000
723,000
Design under way
additional scope and golf course mods. Altar CC diaousslon, we
Upgrades
Rec. Fund - 450,000
wont a add! funds and
propos adding scope unit water rights are
verified.
2
Blackberry Farm Infrastructure Upgrades
Gen. Fund - 500,000
600,000
514,400
115,000
Re -bids July 2011.
Rejected bids in Jan 2011 were low enough to comfortably
reduce budget by $115,000
4
Stevens Creek Corridor Park Phase 2
Park Dec - 200,000
200,000
47,000
Design underway. increase budget to $1.2M In 2011 -12 and
$2.1M in 2012 -13
5
1 elocklmek Legacy Farm
Rem Fund - 60,000
50,000
50,000
Extended to FY 12 -13 to follow troll construction
5
Stoeldmeir Orchard Irrigation
Gen. Fund - 50,000
50,000
50,000
Carried forward to FY 11 -12
Funding source change to Recreation Fund
7
Temporary Dog Park - Mary Avenue
Rec. Fund - 225,000
225,000
207,2W
207,000
Design and remedial action
With approximate additional $125k needed for dean -up,
plan complete.
prupose defunding and moving to Unfunded Projects
tsuiidings
AM Radio Station Antenna end 7renartnitter
AM Radon
No longer required at City Hall with completion of 915
11
Gen. Fund - 80,000
80,000
50,000
80,000
Project not yet Initiated.
(Emergency Van Upgrade). Secondary site may still be
required.
CH Generator Connection
Grant- gZSM
Gen. Fund 47,375
140
140,000
47,376
No longer required.
14
-
Since two studies for parking on library field have been
is
Library Parking
Gen. Fund - 100,000
100,000
100,000
60,000
Project not yet initiated
completed, and additional parking will be add to Rodrigues,
i
propo reducing budget to $50k
Streets
43
Curb, Gutter and Sidewalk Repairs & A13A
Gas TabdGen. Fund -
215,000
0
Prior yew them was 50/50 split between this Hem and
Pavement Management. To accomplish more pavement work,
Ramps
216000
this spit is now proposed. All safety repairs will be made.
Prix years there was 50/50 split between this Item and
44
Pavement Management
Gen. Fund - 1,250,000
1,260,000
0
Curb/GultenSidev elk To acoomplish more pavement work, this
spit Is now proposed.
Environmental
M
Slemens Street Lights b Inigaton
Conservation
Grant - 438,000;
G Fund - 1,698,000
Gin
2,134,000
72,400
143,750
PmjW substantially complete.
Ratum savings to Economic Uncerfainty Fund due to loan
Page 1 of 1 All date accurate as of May 23, 2011
1
113
Stevens Creek Corridor Park Phase 2 By Funding Source
General General Funds
Funds from from CIP Park
CIP Reserves Savings Recreation Dedication Grants Total
FY 2010 -11 Current (including 2009 -10 Actual 200,000 200,000
FY 2011 -12 Proposed 3,000 775,000 207 215,000 1,200,000
FY 2012 -13 Proposed 77,000 650,000 1,373,000 2,100,000
Total Budget 80,000 775,000 207,000 850,000 1,588,000 3,500,000
H
b�
eA P -I9 16
5123/20'11
Potential City Funding So for $1,712,000 Gap
($985k in 2011 -12 and 727k in 2012 -13)
TU In" D —f s
116-
TPAP - Iry
5/23/2011
LPAP -I�
Genera{ Fund
Completed Project Savings
Proposed Current Protect Reductions
I�PAD -1�3
f
fI�
- 19
Cultural Events Itemized
City General Fund Subsidized Community Event
FY 10/11
Budget
Adopted
FY 11/12
Budget
Proposed
Summer Concert Series
$17,623
$15,000
- Cine,ma at Sundown
$18,133
$34,133
$16,700
$32,700
Shakespeare
Tree Lighting
$10,098
$7,500
All Day July 4 Event
$73,800
$81,500
Cinema in the Shadows
$5,747
$5,100
National Night Out at Blackberry Farm
0
$4,700
Veteran's Day
$4,927
$3,700
City General Fund Subsidized Festivals
Cherry Blossom
$7,312
$7,700
World Journal
Fall Festival
$7,562
$7,700
$5,942
$S - 647
$7,700
0 11
Total
$190,924
$194,000
.... . . ......
- ---------- . .......
Events/Festivals Self-Supporting - No General Fund Support
Kahrizak Foundation Event - Perisan New Year Celebration
$3,000
Happy Kids Day
$6,000
Total
$9,000
Non-Cultural Program Budgeted Events- General Fund
Subsidized
Earth Day - Environmental Affairs Division
$7,000
Cupertino Day - Blackberry Farm Division
$5,000
Total
$12,000
All Day July 4th Event Detail
FY 10/11
Approved
FY 11/12
Requested
Staff Cost with Overtime
$10,800
$11,800
Event Supplies
$2,000
$2,000
- - --------- ---- - --------- ---- -
Fireworks Contract
$31,800
31,800
Professional Services: Sheriff's Dept., Three music bands,
Community Barbecue at Blackberry, Porta Potties for viewinf;
sites, Light tower rental for viewing sites and Cupertino High
School, Stuart rental (stage at BBF), overnight security at
Cupertino High School
28,200
$34,900
School Site Rental
$1,000
$1,000
Budget Total
$73,800
$81,500
The increase to the All Day July 4th event this year is to cover
the day event at Blackberry Farm(Live music, community
barbecue for first 800 people) and adding new activities to the
morning at Quinlan Center (Live music at 10:30am and Flag
Raising Event)
- 19
12-1
TpA1) - 20
2011/12 Proposed Budget
Fleet Purchases
H
-
b
N
Current Equipment
Proposed Replacement
Location
Cost
Deprec
Pre - funded
1997 Ford E -350 Cargo Van
2012 E -350 Cargo Van
Facilities
$25,000
$20,567
$4,433
1999 Ford Ranger
2012 1 -Ton Utility Body
Grounds
45,000
13,336
31,664
1995 Ford Super duty
2012 Ford Super Duty
Streets
50,000
23,330
26,670
1991 Explorer
2012 4 -door pick -up
Streets
24,000
16,759
7,241
1989 Chevy C -20
2012 One -ton pick -up
RW
35,000
13,749
21,251
1998 Dodge Dakota
2012 Escape Hybrid
Building
30,000
16,395
13,605
1999 Ford F0450
2012 1 -Ton Utility Body
RW
45,000
29,845
15,155
1999 Ford Ranger
2012 1 -Ton Utility Body
Grounds
45,000
13,336
31,664
1998 GMC 3500
2012 1 -Ton Utility Body
Tree
45,000
18,977
26,023
2001 Ford F -550
2012 Ford F -550
Streets
87,000
31,861
55,139
1989 Chevy C -20
2012 1 -Ton Utility Body
Grounds
45,000
12,255
32,745
1989 GMC 2500 Pk -up
2012 1 -Ton Utility Body
Grounds
45,000
12,255
32,745
2002 Chipper
2012 Chipper
Tree
53,000
49,905
3,095
2004 Exmark Mower
2012 John Deere Mower
Grounds
14,000
8,189
5,811
1989 Jacobson Trailer
2012 Toro Trailer
4,000
2,959
1,041
1989 Jacobson Mower
2012 Toro Gang Mower
58,000
16,588
41,412
Plotter for sign making
25,000
8,762
16,238
Hazardous Materials storage shed
50,000
0
50,000
Preformed Thermoplastic Infrared Heater
10,000
0
10,000
$735,000 $309,068 $425,932
g/finance/budget/2011- 121fieet purchases.xls
N
I PAD - 22 (23
2011/12 Proposed Budget g.
Park Building Maintenance
=PAD -23 124
NOT
ACCT #
LOCATION
REQUESTED
APPROVED
APPROVED
110 -8303
MEMORIAL PARK FACILITY IMPROVEMENT
$16,000
$16,000
110 -8314
PORTAL PARK R.P. IMPROVEMENT RELOC
$10,000
$10,000
110 -8314
HOOVER PLAYGROUND REPLACEMENT
$40,000
$40,000
110 -8314
WILSON PLAYGROUND REPLACEMENT
$60,000
$60,000
110 -8315
SPORTS FIELD JOLLYMAN
$4,000
$4,000
110 -8407
SOFTSCAPE IMPROVEMENT ON SCB E /DEANZA &
W /STELLING
$55,000
$55,000
110 -8408
ISTREET TREE MAIN FACILITY IMPROVEMENT
$10,000
$10,000
110 -8501
BLDG MAINT CITY HALL:
LIGHTING UPGRADES
$25,000
$25,000
LIGHT SENSORS
$4,000
$4,000
SIDEWALK IMPROVEMENTS
$18,000
$18,000
HVA_C_A HANDLER
$35,000
$35,000
EOC AUDIO/VISUAL UPGRADES
$25,000
$25,000
_
110 -8502
BLDG MAINT LIBRARY:
INC REASE MEMORY FOR CCTV
$3,000
$3,000
REPLACE CARPET IN MAGAZINE AREA
$27,000
$27,000
_
REPLACE BATTERIES IN UPS (TWO YR EXPEN)
$16,000
$16,000
BOOKDROP CONCRETE IMPROVEMENTS
$15,000
$5,000
$10,000
110 -8503
BLDG MAINT SERV CTR:
REPLACE HVAC OFFICE AREA
$25,000
$25,000
CCTY UPGRADE FOR ELMWOOD
$2,000
2,000
DOUBLE PANE WINDOWS FOR LOBBY AREA
$3,000
3,000
REPLACE FURNITURE IN MEETING ROOM
$7,000
7,000
REPAINTING OF SHOP
$10,000
$10,000
LIGHTING UPGRADES (LOT, MECH SHOP)
$20,000
$20,000
REPAIR CONCRETE BUNKERS
$20,000
$20,000
MODIFICATION OF SIGN SHOP
$38,500
$38,500
NEW ROLL UP DOOR FOR MECH SHOP
$6,800
$6,800
110 -8504
BUILDING MAINT QUINLAN :
LIGHTING UPGRADES (T5 LTG CUP. RM & OFFICE
AREA
$30,000
$30,000
RE -KEY LOCKS
$15,000
$15,000
RECOVER AWNINGS
$7,200
$7,200
REPLACE CARPET IN MUSIC ROOM
$12,000
$12,000
REPLACE WINDOWS
$8,000
$8,000
REPLACE MIRRORS IN DANCE ROOM
$2,100
$2,100
REPLACE DOUBLE DOORS TO COPT ROOM
$1,500
$1,500
REPAIR SECURITY GATES
$1,500
$1,500
REPAINT OUTSIDE BUILDING
$30,000
$30,000
NEW WALL FANS IN ACTIVITY ROOM
$1,400
$1,400
110 -8505
BLDG MAINT SENIOR CTR:
LIGHTING UPGRADE IN LOBBY
$3,500
$3,500
REPLACE PATIO FURNITURE
$22,000
$22,000
=PAD -23 124
AD -2-1 (�5
2011/12 Proposed Budget
Park Building Maintenance
I P/}D - 2S
NEW HANDICAP DOOR OPENER
$3,000
$3,000
NEW DATA DROPS
$2,500
$2,500
110 -8506
BUILDING MAINT MCCLELLAN:
REPLACE WINDOWS IN 4H
$2,500
$2,500
REPAIR WALLS IN RESTROOM
$5,000
$5,000
REPAINT RESTROOM FLOORS
$2,000
$2,000
RE -KEY BUILDING
$3,500
$3,500
HVAC SYSTEM FOR AUDOBON BLDG
$18,000
$18,000
110 -8507
BUILDING MAINT MONTA VISTA REC.
$10,000
11,100
REPL FIVE WINDOWS
$5,000
MOTION SENSORS
$3,000
REPAI RESTROOM FLOORS
$3,600
REPLACE FENCE AROUND HVAC
$2,500
REPLACE THREE DOORS
$3,000
RE -KEY BUILDING
$4,000
110 -8508
BUILDING MAINT WILSON:
REPAIR RESTROOM WALLS
$5,000
$5,000
RE -KEY BUILDING
$1,200
$1,200
110 -8509
BUILDING MAINT PORTAL:
REPLACE WINDOWS
$3,000
$3,000
REPLACE WINDOW SHADES
$2,500
$2,500
RE -KEY BUILDING
$800
$800
110 -8511
BUILDING MAINT CREEKSIDE:
REPLACE WINDOWS
$3,500
$3,500
REPLACE WINDOW SHADES
$2,500
$2,500
RE -KEY BUILDING
$900
$900
110 -8512
COMMUNITY HALL BLDG COM UPGRADES
$16,000
$16,000
110 -8513
TEEN CENTER BLDG MAINT
$1,000
$1,000
110 -8516
BBF FACILITIES MAINTENANCE:
REMOVE ELECTRICAL BUILDING
$10,000
$10,000
110 -8830
STREET LIGHTING
$5,000
$5,000
TOTAL GENERAL FUND
$738,500
$363,900
$374,600
570 -8510
SPORTS CENTER:
REPLACE FRONT COUNTER
$14,000
$14,000
REPLACE BOLLARD LIGHTS ON COURTS
$15,000
$15,000
RE -KEY BUILDING
$9,000
$9,000
REPAINT RACQUET BALL COURTS
$17,000
$17,000
DEMO POOL
$15,000
$10,000
$5,000
DEMO POOL BLDG.
$75,000
$40,000
$35,000
NEW FRONT GATESTO REDUCE LIABILITY
$35,000
$20,000
$15,000
TOTAL SPORTS CENTER FUND
$180,000
$108,000
$72,000
TOTALS
$918,500
$471,900
$446,600
G: \Adman Services \budget \BUDGET Sessions \2011 Budget Session Docs
I P/}D - 2S
ZPAD - 2;(,=,
CITY COUNCIL AND COMMISSIONS
Expenditures by Division
2008 -09 2009 -10 2010 -11 2011 -12
Actual Actual Adopted Proposed
CITY COUNCIL
1000 CITY COUNCIL
236,187
237,482
255,039
311,159
236,187
237,482
255,039
311,159
COMMISSIONS
1031 TECHNOLOGY, INFORMATION
& COMMUNICATIONS COMMISSION
1040 LIBRARY
1042 FINE ARTS
1050 PUBLIC SAFETY
1055 BICYCLE AND PEDESTRIAN
1060 PARKS AND RECREATION
1065 TEEN
1067 SENIOR
1070 PLANNING
1075 HOUSING
TOTAL
20,630
22,124
23,979
24,243
3,684
2,756
3,065
6,554Q
20,169
19,830
32,947
24,633 Q
5,158
5,147
11,200
11,200
0
0
200
200
10,271
10,689
11,515
11,718
15,380
14;315
15,303
16,283
1,743
0
0
0
86,270
98,727
95,315
97,491
6,637
2,040
7,297
7,402
169,942
175,628
200,821
199,724
406,129
413,110
455,860
510,883
pad Foy t- eat�ro� r
3 De C-om+-ri b wo - +ZD !Yl u se�trr� ao 101 t 1
GI S'L'tn d oA - oncLQ- t3'Y - `I
TP - -1
LPAD- 29 [2-1
ADMINISTRATION
Expenditures by Division
2008 -09 2009 -10
Actual Actual
2010 -11 2011 -12
1200 CITY MANAGER
336,000
341,703
380,858
420,1790
1201 CON72V UNITY OUTREACH
76,639
70,496
87,991
88,974
1300 CITY MANAGER DISCRETIONARY FUND
37,974
28,940
35,000
35,000
1500 LEGAL SERVICES
480,179
617,392
648,794
663,503
TOTAL
930,792
1,058,531
1,152,643
1,207,656
Q2 ~Cfin o�.c
4 4-, () 00 -JFOI 1 iUA- P(Dr34 - � VOJCP� hX �- f
4m e�ynonbrnie-
TPAP — z9 130
LPaD - 3a 131
LAW ENFORCEMENT
2100 LAW ENFORCEMENT
2101 INTEROPERABILITY PROJECT
2401 COPS GRANT *
TOTAL
2010 -11 2011 -12
Expenditures by Division
2008 -09 2009 -10
Actual Actual
8,020,011
8,266,361
8,655,110
8,841,633 61)
13,157
17,687
29,487
38,129
100,000
100,000
100,000
100,000
8,133,168.
8,384,048
8,784,597
8,979,762
* Represents School Resource Officer expenditures reimbursed by the Citizens' Option for Public
Safety Grant, Cupertino Union School District, an& Fremont Union High School District. The
reimbursement is budgeted in the Revenue Summary and Revenue Estimate sections of this budget.
For Fiscal Year 2011 -12, the City has not received confirmation that the State will fund this cost.
I�iZ
Ll
TPAD 32
PUBLIC AND ENVIRONMENTAL AFFAIRS
Expenditures by Division
TOTAL
1,486,443 1,491,674 1,436,733 1,659,183
(2) mc` +map- a-k��oyl q k`4slonls 4 me .
C 3) AcUv -ha na�2 fir, C% �-l`� �= -1 o n'.s � yXL9- ° ' '
' 511 v(2-w V" Q l 4, 5 Cam)
T r4c*c.A�c .FQ.� D�?-q P 7
rC40A V� Z. Qttf�o ) eA
1PAA 3 i-t)q-
2008 -09
Actual
2009 -10
Actual
2010 -11
Adopted
2011 -12
Proposed
3300 COMMUNITY RELATIONS
320,121
290,782
277,157
274,045
3400 CUPERTINO SCENE _
108,806
122,789
121,890
122,866
3500 GOVERNMENT CHANNEL
686,953
609,809
609,024
725,306 C)
3501 GOVERNMENT CHANNEL -SPCL PROJ
78,185
75,384
76,953
78,226
3502 PUBLIC ACCESS SUPPORT
56,165
55,277
57,000
59,000
3600 CITY WEBSITE
176,432
185,010
189,565
225,335 (2-�
3700 ENVIRONMENTAL AFFAIRS
59,781
152,623
105,144
174,405 � �)
TOTAL
1,486,443 1,491,674 1,436,733 1,659,183
(2) mc` +map- a-k��oyl q k`4slonls 4 me .
C 3) AcUv -ha na�2 fir, C% �-l`� �= -1 o n'.s � yXL9- ° ' '
' 511 v(2-w V" Q l 4, 5 Cam)
T r4c*c.A�c .FQ.� D�?-q P 7
rC40A V� Z. Qttf�o ) eA
1PAA 3 i-t)q-
T(�R D ' 3� �?�S
ADMINISTRATIVE SERVICES
i:xpenditures by Division
I 2008 -09 2009 -10
Actual Actual
2010 -11 2011 -12
Adovted Proposed
ADMINISTRATIVE SERVICES
4000 ADMINISTRATION
4010 LEADERSHIP 95014
4040 LIBRARY SERVICE
4050 NEIGHBORHOOD WATCH
FINANCE
4100 ACCOUNTING
4110 BUSINESS LICENSING
CITY CLERK
4300 CITY CLERK
4310 DUPLICATING AND MAIL SERVICE
4330 ELECTIONS
EMERGENCY PREPAREDNESS
4400 EMERGENCY PREPAREDNESS
HUMAN RESOURCES
4510 HUMAN RESOURCESILITIGATION
} 4512 RETIREE MEDICAL LIABILITY
4540 INSURANCE ADR[MSTRATION
CODE ENFORCEMENT
4700 CODE ENFORCEMENT
533,682
383,051 401,174 (t)
0 - Cn
246,000 246,000
45,800. 44,000
674,851 691, 174
708,251
736,507
707,786
775,314(t)
47,694
48,356
51,682
61,678
755,945
784,863
759,468
836,992
400,648
490,254
487,886
477,740
146,347
110,721
154,785
155,796
53
135,231
2,100
175,500
547,048
736,206
644,771
809,036
102,869
131,226
103,650
140,800 C4
102,869
131,226
103,650
140,800
563,990
514,253
695,626
• 727,803
2,475,000
2,053,919
2,014,000
1,700,000
6�
1,124,948
905,558
1,338,795
1,151,294
[r)
4,163,938
3,473,730
4,048,421
3,579,097
701,156 745,271
757,324
701,156 745,271 757,324 766,499
i� P� RDA o f 5'10 ( Accmax"Ai
��� �.s-f errs --k� �cp.�.�. �►-� �n �= �'�-trr>en�
=PAD 3s
359,867
0
255,000
36,123
378,339
344
120,000
34,999
650,990
766,499
IPAD - 3f,
(-!)?
arc' i n� Lq
C6) �n -- 1 -t�nQ. rec ,c zc�f-� ri - 4 �> Qpc y� 420"1 7
Y'e -t�29 o tficcz C mart-,,
DO 0
1V1a:1 n vtavtc,e. -
a s s -ate ��
�crnrnuru -� e�
IPAP -27 1 38"
Expenditures by Division
2008 -09.
2009 -10
2010 -11
2011 -12
INFORMATION TECHNOLOGY
Actual
Actual
Adopted
Proposed
4800 INFORMATION TECHNOLOGY
949,268
1,031,278
1,122,074
1,566,283 Q
9800 EQUIPMENT ACQUISITION
247,509
76
331,550
350,600 -
1,196,777
1,031,354
1,453,624
1,916,883
TOTAL
8
7,436,332
8,442,109
8,740,481
arc' i n� Lq
C6) �n -- 1 -t�nQ. rec ,c zc�f-� ri - 4 �> Qpc y� 420"1 7
Y'e -t�29 o tficcz C mart-,,
DO 0
1V1a:1 n vtavtc,e. -
a s s -ate ��
�crnrnuru -� e�
IPAP -27 1 38"
I Fa D - 3 ���
PARKS AND RECREATION
PARKS AND RECREATION
6010 LEADERSHIP 95014
6100 ADMINISTRATION
F'xpenditures by Division
2008 -09 2009 -10 2010 -11 2011 -12
Act ual Actual Adopted Proposed
0 0 0
0 338,957 356,735
FACILITIES/PARKS/BLACKBERRY FARMI
COMMUNITY EVENTS
6200 QUINLAN C.C., CULTURAUSUPRVSN
6220 BLACKBERRY FARM PICNIC AREA
6230 COMMUNITY HALL
6248 CULTURAL PROGRAMS
6265 QUINLAN COMMUNITY CENTER
YOUTH & TEEN PROGRAMS/
MC CLELLAN RANCH PARK
6300 YOUTH, TEEN, M.V. REC. CNTR/SUPVR
6342 YOUTH PROGRAMS
6343 TEEN PROGRAMS
6344 TEEN CENTER
6347 NATURE PROGRAMS
6349 RECREATION PROGRAMS
SPORTS & FITNESS/BLACKBERRY FARM
GOLF COURSE/MONTA VISTA REC/
CREEKSIDE PARK BUILDING
6400 PHYSICAL RECREATION /SUPERVISION
6440 BLACKBERRY FARM GOLF COURSE
6445 CREEKSIDE PARK PROGRAMS
6449 RECREATION PROGRAMS
6450 CUPERTINO SPORTS CENTER
6460 MONTA VISTA RECREATION CENTER
329,350 338,957 356,735
19,300 cl,
369,886
389,56
521,490
487,625
34,930
153,442
379,388
562,461
690,183
34,704
168,131
363,491
566,516
773,057
31,750
190,924
381,552
577,984
578,308
38,127
193,714
364,384
1,576,875
1,818,970
1,943,799
1,752,517
299,401
274,305
333,287
319,616
33,353
27,469
34,184
33,192
6,078
5,925
4,174
3,574
63,439
74,817
59,180
65,257
97,829
87,467
126,572
120,750
1,040,638
1,193,740
1,261
-1,281,493
1,540,738
1,663,723
1,818,706
1,823,882
261,254
495,845
5,226
683,845
1,389,981
7,846
268,579
298,571
457,169
630,976
3,092
6,574
660,908
1,096,246
1,267,740
1,515,648
3,557
7,616
277,627
500,693
5,883
935,104 (3�
1,489,493
7,383
2,843,997
2,661,045 3,555,631
3,216,183
Iq4
IPA - .39
-T PAD- 4 0 141
TOTAL 1 7,399,569 7,583,322 8,931,083 8,445,820
Cif - T� ^a�V - �' - ►�9�'+1 rk e n t,� ^cA � i �S
re412 C. e-. Or-- Yq "� Q
U-P CD S+S
a-s } y j F-q
-1:41
( -�-�
IZl-Z
expenditures by Division
2008 -09
2009 -10
2010 -11
2011 -12
Actual
Actual
Adopted
Proposed
SENIOR CENTER PROGRAMS /STEVENS
CREEK TRAIL/BLUE PHEASANT
6500 SENIOR ADULT PROGRAMS
565,140
573,779
558,404
570,209
6529 SENIOR CENTER CASE MANAGER
78,891
81,406
83,737
85,520
6549 RECREATION PROGRAMS
458,443
443,895
603,071
597,323
6660 BLUE PHEASANT RESTAURANT
6,135
1,547
11,000
11,000
1,108,609
1,100,627
1,256,212
1,264,052 -
TOTAL 1 7,399,569 7,583,322 8,931,083 8,445,820
Cif - T� ^a�V - �' - ►�9�'+1 rk e n t,� ^cA � i �S
re412 C. e-. Or-- Yq "� Q
U-P CD S+S
a-s } y j F-q
-1:41
( -�-�
IZl-Z
SPAD - IZ f43
Expenditures by Division
2008 -09 2009 -10
Actual Actual
2010 -11 2011 -12
ADMINISTRATION
7200 PLANNING ADMINISTRATION
PLANNING/ECONONUC DEVELOPMENT/
REDEVELOPMENT AGENCY
270,606 279,252 268,737 284,699 (
270,606 279,252 268,737 284,699
73 01 CURRENT PLANNING
7302 MID AND LONG RANGE PLANNING
7304 VALLCO REDEVELOPMENT
7306 ECONOMIC DEVELOPMENT
HOUSING SERVICES
7401 GDBG GENERAL ADMINISTRATION
7402 REHAB LOAN ADMINISTRATION
7403 AFFORDABLE HOUSING
7404 PUBLIC SERVICE GRANTS
7405 BUR HOUSING
7406 HUMAN SERVICE GRANTS
1:3111otr)1►
7501 GENERAL BUILDING
7502 CONSTRUCTION PLAN CHECKING
7503 BUILDING CODE ENFORCEMENT
754,971
748,599
992,462
993,380
260,179
249,920
234,580
225,550
394,811
617,006
614,850
752,000(2)
184,740
196,830
203,279
323,985 69
1,594,701
1,812,355
2,045,171
2,294,915
87,045
79,192
86,986
90,701
15
0
0
0
840,000
48,388
278,591
236,152
64,060
59,201
64,950
54,497
1,246,468
245,912
440,294
440,790
28,881
49,207
40,300
41,000
2,266,469
481,900
911,121
863,140
740,950
676,581
819,583
957,518 (3V
392,182
259,664
330,739
493,912
576,523
609,232
777,042
814,659
1,709,655
1,545,477
1,927,364
2,266,089
TOTAL 1 5,841,431 4;118,984 5,152,393 5,708,843
°
Z /
tz; a Va� a42L.2-, r-evap�� 0-6� &!yv.
C 47 L4c�f t5 DOD `r r)
-e&- greevi A�p che7s��
IPAD - 4 3
l �f5
I PAD -�9
PUBLIC' WO
Expenditures by Division
2008 -09 2009 -10
Actual Actual
2010 -I1 2011 -12
AA- - +- b......sa
ADMINISTRATION
8001 PUBLIC WORKS ADMINISTRATION
8005 ENVIRONMENTAL MANAGEMENT
ENVIRONMENTAL PROGRAMS
8003 RESOURCE RECOVERY
8004 NON POINT SOURCE
ENGINEERING SERVICES
8101 ENGINEERING DESIGN
8102 INSPECTION SERVICE
SERVICE CENTER
8201 ADMINISTRATION
GROUNDS
8302 MCCLELLAN RANCH PARK
8303 MEMORIAL PARK
8312 SCHOOL SITE MAINTENANCE
8314 NEIGHBORHOOD PARKS
8315 SPORTS FIELD JOLLYMAN /CREEKSIDE
8321 CIVIC CENTER MAINTENANCE
518,918
155,889
518,704
156,270
579,360
125,526
548,931
120,536
674,807
674,974
704,886
669,467
1,998,184
2,018,147
1,964,968
1,277,621
418,149
390,637
- 529,115
589,002
2,416,333
2,408,784
2,494,083
1,866,623
1,023,815
988,894
1,055,967
1,078,197
141,384
146,502
150,822
152,675
1,165,199
1,135,396
1,206,789
1,23 0,872
849,531
818,980
849,968
857,097
849,531
818,980
849,968
857,097
49,329
52,548
55,684
57,274
507,237
479,475
557,222
545,060
551,021
507,849
548,937
574,398
939,908
979,990
1,098,239
1,229,588
418,267
389,111
482,521
472,481 '
151,858
144,211
16 0, 004
158,808
2,617,620
2,553,184
2,902,607
3,037,609
1PAD -4> f
LPA3) -4(1 141
,Expenditures by Division
STREET AND FLEET
8401 STORM DRAIN MAINTENANCE
8402 STREET CLEANING
8403 SIDEWALK CURB AND GUTTER
8404 STREET PAVEMENT MAINTENANCE
8405 STREET SIGNS MARKINGS
8406 GRAFFITI REMOVAL
8830 STREET LIGHTING
8840 EQUIPMENT MAINTENANCE
8850 SERVICE CENTER OPERATIONS
TREES AND RIGHT OF WAY
8407 OVERPASSES AND MEDIANS
8408 STREET TREE MAINTENANCE
8409 ELMWOOD PROGRAM
FACILITIES
8501 BUILDING MAINTENANCE CITY HALL
8502 LIBRARY
8503 SERVICE CENTER
8504 QUINLAN COMMUNITY CENTER
8505 SENIOR CENTER
8506 MC CLELLAN RANCH
8507 MONTA VISTA
8508 WILSON
8509 PORTAL
8510 CUPERTINO SPORTS CENTER
8511 CREEKSIDE PARK
8512 COMMUNITY HALL MAINTENANCE
8513 TEEN CENTER BLDG MAINTENANCE
8516 BLACKBERRY FARM MAINTENANCE
2008 -09
2009 -10
2010 -11
2011 -12
Actual
Actual
Adopted
Proposed
309,358
312,621
298,807
328,288
0
138,363
39,000
39,000
89,079
67,968
143,413
91,875
163,698
121,511
122,974
125,020
195,038
134,230
194,363
260,453
454,925
433,492
406,471
430,271
41,338
41,969
52,275
51,092
547,929
483,209
498,103
315,514
874,359
935,858
1,090,982
972,288
_ 0
0.
124,131
138,567
2,366,366
2,356,600
2,671,712
2,424,080
765,006
889,262
1,044,028
1,165,836
729,223
723,283
819,159
745,050
301,138
x 1,795,367
290,342
270,442
238,648
1,902,887
2,133,629
2,149,534
421,546
467,429
485,072
480,562
241,221
241,371
252,216
296,541
309,358
312,621
298,807
328,288
364,069
350,693
382,416
397,418
185,233
189,017
196,697
192,184
61,419
79,429
71,954
81,288
116,667
104,320
147,583
135,680
21,541
29,117
39,107
39,388
26,195
29,346
29,143
29,159
204,345
210,402
253,629
331,807
64,504
64,292
47,242
51,583
168,811
175,777
217,562
404,866
22,204
21,238
14,650
26,110
0
0
0
77,980
_
2,207,113
2,275,052
2,436,078'
2,872,854
iP06,D -4;' /V9
IPAD -4b
FIXED ASSETS ACQUISITION
9820 FIXED ASSETS ACQUISITION 242,039 0 25,000 735,000
242,039 0 25,00 735,000
TOTAL 1.5,238,366 15,064,095 16,526,67k 16,943,841
t
nn
3,
6V
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fir" y s , f
� �
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&de
TrA 19 l
Expenditures by Division
2008 -09
2009 -10
2010 -11
2011 -12
Actual
Actual
Adopted
Proposed
TRANSPORTATION
8601 TRAFFIC ENGINEERING
383,348
375,871
491,121
491,591
8602 TRAFFIC SIGNAL AND MAINTENANCE
520,643
562,367
610,797
609,114
8603 TRAFFIC SAFETY STUDY
0
0
0
0
903,991
93 8,23 8
1,101,918
1,100,705
FIXED ASSETS ACQUISITION
9820 FIXED ASSETS ACQUISITION 242,039 0 25,000 735,000
242,039 0 25,00 735,000
TOTAL 1.5,238,366 15,064,095 16,526,67k 16,943,841
t
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6V
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I Pia. p - so I .5!
NON - DEPARTMENTAL
Expenditures by Division
INTERFUND TRANSFERS
0100 TRANSFERS OUT
GENERAL FUND
STORM DRAIN FUND
PARK DEDICATION FUND
REDEVELOPMENT AGENCY
CAPITAL IMPROVEMENT
CAPITAL IMPROVEMENT RESERVE
EQUIPMENT FUND
STEVENS CREEK CORRIDOR PARK
RECREATION PROGRAMS
INFORMATION TECHNOLOGY FUND
DEBT SERVICE
5301 PUBLIC FACILITIES CORPORATION
5306 TRAFFIC IMPACT
2008 -09
Actual
2009 -10
Actual
2010 -11
Adopted
2011 -12
Proposed
7,110,000
9,855,000
7,225,000
6,463,000 Cz�
25,000
60,000
0
0
0
200,000
1,100,000
0�
263,324
0
500,000
0
573,925
487,015
150,000
603,000
1,000
0
975,000
125,000
0
504,000
0
0
50,000
0
0
0
0
0
600,000
257,0006,6
0
0
0
30,000
8,023,249 11,106,015 10,550,000 7,478,000
. 3,533,714
37,050
3,570,764
3,53 6,264
34,800
3,571,064
3,571,802 3,535,144
TOTAL 1 11,594,013 14,677,079 14,121,802 11,013,144
P43 59 - )Ior d e_4r 5 °
Vo ;ew a eLi2a-&� iJ'1 FY
A 6 l
o� A �Dr
4 6ree� 152)P, P14
t ,/ 50 x
C 2 ser-ele-e- Pd- M
LPArl - Si
+57-
3,534,964 3,535,144
36,838 0 7
IPAb °y2 153
TRANSIENT OCCUPANCY TAX (TOT)
AVERAGE ROOIJI RATE TRENDS
For the FY 2011 -12 Budget, the Fiscal Strategic Plan Committee has proposed that Council
consider increasing the City's Transient Occupancy Tax (TOT) from 10% to 12 %. The last time
this tax was increased was in 1991. .
For your information, we are providing you the average room rates per hotel for the last four
years. Please feel free to contact the Finance Department if you have any questions on the
following information:
HOTEL #1
FY FY FY
FY 07108 08109 09110 1 C111
Month
July
NIA
$142.73
$133.29
$128.81
August
$135.41
$139.91
$127.26
$127.10
September
$131.83
$141.42
$127.73
$130.61
October
$131.48
$141.04
$126.71
$126.42
November
$131.11
$136.93
$129.11
$131.52
December
$128.72
$134.44
$129:73
$1:32.01
January
$144.14
$138.89
$132.15
$134.43
February
$146.33
$134.68
$128.48
$1;35.07
March
$140.67
$136.70
$132.66
$135.67
April
$139.97
$131.82
$131.71
May
$138.07
$132.36
j
$129.69
June
$143.Z5
134.01
$143.54
AVERAGE
$137.41
$137.08
$129.87
$131.29
HOTEL #2
FY FY FY FY
07108 08109 09110 10111
Month
July
N/A
$161.21
$138.16
August
$152.92
$265.87
$138.65
$138.54
September
$152.94
$154.87
$141.26
$144.74
October
$156.58
$162.94
$144.60
November
$153.39
$155.47
$141.67
$146.58
December
$152.73
$151.79
$132.68
$139.32
January
$176.15
$162.36
$145.85
$159.52
February
$167.94
$154.84
$143.39
$1615.21
March
$170.20
$152.51
$144.97
$168.38
April
$171.06
$147.19
$146.36
May
$168.99
$137.10
$139.84
June
$163.61
$140.21
$143.54
AVERAGE
$162.41
$162.20
$141.49
$150.61
164
1 PAb - S3
HOTEL #3
AVERAGE $152.46 $147.33 $126.62 $127.98
HOTEL #4
FY
FY
FY
FY
07/08
08109
09110
10/11
Month
July
NIA
$157.10
$119.74
$117.60
August
N/A
$150.78
$128.27
$129.25
September
$150.32
$156.82
$132.55
$127.40
October
$154.19
$156.00
$135.84
$122.75
November
$141.48
$154.00
$132.66
$125.54
December
N/A
Not
$102.63
$112.72
December
$135.91
Recd
$112.89
$114.88
January
$155.48
$147.66
$128.55
$136.86
February
$162.61
$151.49
$128.98
$138.33
March
$158.27
$150.72
$127.13
$139.24
April
$161.63
$140.70
$122.22
May
$148.55
$130.28
$123.96
June
$156.15
$125.12
$117.06
$125.30
AVERAGE $152.46 $147.33 $126.62 $127.98
HOTEL #4
g:ladmin servicesltot measureltransientoccupancy
T -59 i55
FY
FY
FY
FY
07108
08109
09/10
10111
Month
July
N/A
N/A
$118.77
$118.01
August
N/A
$113.44
$115.04
September
N/A
$119.26
$123.45 .
October
N/A
$113.94
$125.05
November
N/A
$123.37
December
N/A
$102.63
$112.72
January
N/A
$120.79
$133.76
February
N/A
$173.56
$116.99
$135.97
March
N/A
$138.77
$119.31
$133.81
April
N/A
$131.01
$118.17
$131.77
May
N/A
$116.23
$124.48
June
N/A
$111.43
$119.88
AVERAGE
$134.20
$117.06
$125.30
g:ladmin servicesltot measureltransientoccupancy
T -59 i55
Transient Occupancy Tax Rates in Santa Clara County
As of July 1, 2011
H
U
tTi
Campbell
12%
73% of voters approved increase from 10 to 12% in Nov 2010
Cupertino
10%
Gilroy
9%
Los Altos
11%
77% of voters approved increase from 8 to 11% in Nov 2001
Los Altos Hills
--
Los Gatos
10%
Milpitas
10%
Monte Sereno
--
Morgan Hill
10%
Mountain View
10%
Palo Alto
12%
81% of voters approved increas from 10 to 12% in Nov 2007
San Jose
14 %+
Includes Convention Center Facilities District Tax of 4% approved by a weighted 78% of hotel owners in July 2009. A
Hotel Business Improvement District Fee of 75 cents to $2 /night is additionally collected (approved Jan 2006 by
Council). Another 6% of the 14% also goes toward Convention Facilities 0 &M, Cultural Development (arts & culture)
and San Jose Convention & Visitors Bureau
Santa Clara
y.5%
The rate wiii rise another 2% after the new football stadium is built. phis 2% is specifically for public infrastructure
l and improvements related to the stadium and nearby areas.
Saratoga
10%
-
Sunnyvale
9.5%
15 - 7
1 - S(
Transient Occupancy Tax Rates in San Mateo County
i'1
U1
�l
Brisbane
12%
November 2009 increase from 10%
Burlingame
12%
November 2009 increase from 10%
East Palo Alto
12%
Half Moon Bay
12%
June 2008 increase from 10%
Millbrae
12%
November 2009 increase from 10%
San Bruno
12%
November 2009 increase from 10%
San Mateo
12%
November 2009 increase from 10%
Pacifica
12%
November 2010 increase from 10%
South San Francisco
10 %+
November 2009 increase from 9 %; Plus a $2.50 per night
tax for the city conference center
Belmont
10%
Daly City
10%
Menlo Park
10%
Redwood City
1 10%
San Carlos
10 %
Foster City
8%
Atherton, Colma, Hillsborough,
Portola Valley, Woodside
None
1
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J!3
Carol Atwood
From: David Woo
-. Sent: Tuesday, May 24, 20114:56 PM
To: Carol Atwood
Subject: Library Aquarium Maintenance Grant
Carol, the aquarium maintenance contract costs $16,200 per year or $81,000 for five years. A $40,500 Silicon Valley
Community Foundation grant covers one -half of the expense for five years ending in October 2014. A previous grant, for
the first five years of the aquarium, covered all of the expense.
T - C, 3 l
Carol Atwood
From:
Aarti Shrivastava
Sent:
Tuesday, May 24, 2011 1:12 PM
To:
Carol Atwood
Subject:
Budget - Info on Casp
Carol,
Here's some information on questions asked by the Councilmembers on CASp. ,
What is CASp?
CASp is a program that is part of the new Construction- Related Accessibility Standards Compliance Act ". This
program created a new professional title called "Certified Access Specialists" (or CASp), these professionals
assist building/business owners in complying with all of the confusing and sometimes conflicting State and
Federal accessibility laws and regulations.
What is the Construction - Related Accessibility Standards Compliance Act?
The Construction - Related Accessibility Standards Compliance Act, California Civil Code, Sections 55.51 -55.54 is
a new law that went into effect on July of 2009 and was based upon SB -1608. This law will help educate,
encourage and motivate business owners to upgrade and retrofit their businesses to comply with State and
=ederal accessibility laws, and is completely voluntary. Instead of being punitive in nature, this law
encourages businesses by rewarding compliance. By demonstrating a desire to upgrade their building or
business to be accessible, the State will grant you "special legal rights" designed to help defend against
accessibility related lawsuits. You obtain these rights by obtaining certification from a State Certified Access
Specialist or CASp.
Thanksl
Aa rtl
1
CASp and Green Building Consultant onsultant Costs
COST TOTAL
1. CONSULTANT BUDGET
CASp
State law requires every local building department
to certify "hire or retain" a CASp consultant to
provide consultation to permit applicants with
accessibility standards.
Certification Fees $ 6000
Consultation Fees $ 23000
7503 -7011 TOTAL .......................................................................................... ............................... $ 29,000
Certified Green Building Consultant $ 5,000
This item is required for the City for plan review of
projects required to comply with the adopted CALGreen
code requirements. This is an anticipated cost that will
be monitor throughout this fiscal year.
7503 -7014 TOTAL ............................................................................................ ............................... $ 5,000
116
j — � G
N
RUN DATE 05/26/11 TIME 11:30:13 -
OQ
CITY OF CUPERTINO
PAGE 1
REQUESTED EXPENDITURE BUDGET WORKSHEET
SELECTION CRITERIA: bexpledgr.key orgn= '1101000' and
bexpledgr.account like ' ^'
and budorgn.fundm'110' and budorgn.or
FUND - 110 - GENERAL FUND `
DEPARTMENT - 1000 - CITY COUNCIL !9 0 5 ) O
IJ YEAR
� 1
f -----
�
�D " ,�
/ _ „ __
ORGANIZATION PRIOR
----- ---
- -- CURRENT yyyEAf2�2�2
- - - - --
- - -- REQVEBillcc^^
ACCOUNT '--- - - - - -- TITLE--- - - - - --
BUDGET
BUDGET
YTD ACTUAL
PROJECTED
BASE
NEW PROGRAMS
110 - 1000 - 1101000
32,326
35,118
17,004
0
34,609
0
5501 CITY COUNCIL SALARIES FULL TIM
110 - 1000 - 1101000
43,814
43,814
32,715
0
43,814
0
5502 CITY COUNCIL SALARIES PART TIM
110- 1000 - 1101000
4,619
2,463
1,533
0
1,807
0
5503 CITY COUNCIL EXCESS MED PAY
110 - 1000 - 1101000
0
0
0
0
0
0
5505 CITY COUNCIL OVERTIME
110 -1000- 1101000
0
0
0
0
0
0
5507 CITY COUNCIL TAXABLE LIFE PREM
110 - 1000 - 1101000
720
900
600
0
900
0
5509 CITY COUNCIL INTERNET ALLOWANC
TOTAL SALARIES AND WAGES
81,480
82,296
51,852
0
81,130
0
110 -1000- 1101000
17,779
17,958
9,758
0
20,931
0
5600 CITY COUNCIL RETIREMENT SYSTEM
110- 1000 - 1101000
0
134
90
0
0
0
5602 CITY COUNCIL PERS 1959 SURV EM
TOTAL RETIREMENT SYSTEM
17,779
18,091
9,848
0
20,931
0
110 - 1000 - 1101000
0
0
0
0
0
0
5710 CITY COUNCIL EMPLOYEE BENEFITS
11U- lUUU- 11UlUUV
36,938
X6,261
6i, t, to
V
44,78.9
.\
5711 CITY COUNCIL HEALTH INSURANCE
/!
110- 1000- 1101000
5,099
5,099
3,348
0
5,164
0
5712 CITY COUNCIL DENTAL INSURANCE
110 - 1000 - 1101000
1,181
1,193
1,239
0
1,176
0
5713 CITY COUNCIL MEDICARE
110- 1000 - 1101000
701
590
316
0
590
.0
5714 CITY COUNCIL LIFE INSURANCE
110 - 1000 - 1101000
259
236
123
0
208
0
5715 CITY COUNCIL LONG TERM DISABIL
110 - 1000 - 1101000
273
283
186
0
281
0
5716 CITY COUNCIL WORKERS COMPENSAT
110 - 1000 - 1101000
90
90
47
0
990
0
5717 CITY COUNCIL VISION INSURANCE
TOTAL EMPLOYEE BENEFITS
44,541
33,752
26,935
0
53,198
0
TOTAL SALARIES AND BENEFITS
143,800
134,139
86,635
0
155,259
0
110 - 1000 - 1101000
0
0
0
0
0
0
6110 CITY COUNCIL GEN OFFICE SUPPLI
110 - 1000 - 1101000
10,000
10,000
5,805
0.
11,100
0
6111 CITY COUNCIL GEN OFFICE SUPPLI
TOTAL GEN OFFICE SUPPLIES
10,000
10,000
5,805
0
11,100
0
110 -1000- 1101000
2,000
2,000
954
0
2,000
0
6154 CITY COUNCIL TELEPHONE SERVICE
RUN DATE 05/26/11 TIME 11:30:13 -
OQ
T _ �� I�
RUN DATE 05/26/11 TIME 11:30:13
CITY OF CUPERTINO
PAGE
2
REQUESTED EXPENDITURE BUDGET WORKSHEET
SELECTION CRITERIA: bexpledgr.key_orgrrg
and
bexpledgr.account like '_'
and budorgn.fundm'110' and
budorgn.or
FUND - 110 -, GENERAL FUND
DEPARTMENT - 1000 - CITY COUNCIL
ORGANIZATION PRIOR
YEAR
----- - -
- - -- CURRENT YEAR -----
- - - - --
- - -- REQUESTED - - --
ACCOUNT --- - - - - -- TITLE--- - - - - --
BUDGET
BUDGET
YTD ACTUAL
PROJECTED
BASE
NEW PROGRAMS
TOTAL UTILITIES AND PHONE
2,000
2,000
954
0
2,000
0
110 - 1000 - 1101000
0
0
0
0
0
0
6211 CITY COUNCIL COUNCILMEMBER SAN
110 - 1000 - 1101000
0
0
2,750
0
0
0
6212 CITY COUNCIL COUNCILMEMBER WAN
110 - 1000 - 1101000
0
0
649
0
0
0
6213 CITY COUNCIL COUNCILMEMBER MAH
110 -1000- 1101000
0
0
3,003
0
0
0
6214 CITY COUNCIL COUNCILMEMBER G.
110 -1000- 1101000
0
0
0
0
0
0
6215 CITY COUNCIL COUNCILMEMBER KWO
110- 1000 - 1101000
12,500
15,000
6,816
15,000
0
C�1
0
_
6216 CITY COUNCIL CONFERENCE AND ME
w
110 - 1000 - 1101000
0
0
289
0
0
0
a�t.2.
6217 CITY COUNCIL COUNCILMEMBER B-
110-1000-1101000
0
0
25
0
0
0
6218 CITY COUNCIL COUNCILMEMBER SAN
110- 1000 - 1101000
0
0
0
0
0
0
6219 CITY COUNCIL MILEAGE REIMBURSE
TOTAL TRAVEL, CONFERENCE & MEET
12,500
15,000
13,532
0
15,000
0
110- 1000- 1101000
10,000
10,000
0
0
10,2uu
0
6221 CITY COUNCIL BAY AREA GOVERNME
110- 1000 - 1101000
6,500
6,500
6,064
0
6,500
G
6222 ' CITY COUNCIL SANTA CLARA CITIE
110- 1000- 1101000
16,500
16,500
16,547
0
16,700
0
6223 CITY COUNCIL LEAGUE OF CALIF C
110- 1000- 1101000
0
0
0
0
0
0
6224 CITY COUNCIL WEST VALLEY MAYOR
110 - 1000 - 1101000
16,000
16,000
14,257
0
16,000
0
6226 CITY COUNCIL MEMBERSHIP AND DU
TOTAL MEMBERSHIP /DUES /BOOKS
49,000
49,000
36,868
0
49,400
0
110 - 1000 - 1101000
8,000
8,000
3,534
0
5,500
0
6326 CITY COUNCIL SPECIAL DEPARTMEN
110 - 1000 - 1101000
5,000
5,000
10,597
0
5,000
0
6331 CITY COUNCIL COMMUNITY CONGRES
TOTAL SPEICAL PROGRAM EXPENSES
13,000
13,000
14,131
0
10,500
0
110- 1000 - 1101000
0
5,000
5,000
0
5,000
0
6337 CITY COUNCIL DEER HOLLOW FARM
110 - 1000 - 1101000
0
5,000
5,000
0
5,000
0
6338 CITY COUNCIL HISTORICAL SOCIET
TOTAL SPEICAL PROGRAM EXPENSES
0
5,000
5,000
0
5,000
0
TOTAL MATERIALS & SUPPLIES
86,500
99,000
81,291
0
98,000
0
110- 1000 - 1101000
2,500
2,500
12,250
0
0
42,000
RUN DATE 05/26/11 TIME 11:30:13
T - 30 171
RUN DATE 05/26/11 TIME 11:30:13 -
CITY OF CUPERTINO
PAGE 3
REQUESTED EXPENDITURE BUDGET WORKSHEET
SELECTION CRITERIA: bexpledgr_ key orgn- '1101000' and
bexpledgr.account like ' _' and
budorgn.fund - and
budorgn.or
FUND - 110 - GENERAL FUND
DEPARTMENT - 1000 - CITY COUNCIL
ORGANIZATION PRIOR YEAR
----- - - - - -- CURRENT YEAR ---- - - - - - --
- - -- REQUESTED - - --
ACCOUNT --- - - - - -- TITLE--- - - - - --
BUDGET
BUDGET YTD ACTUAL PROJECTED
BASE
NEW PROGRAMS
7014 CITY COUNCIL PROF AND CONTRACT
GONSALVES & SONS $3500 *12
42,000
TOTAL CONTRACT SERVICES
2,500
2,500 12,250
0
42,000
0
TOTAL SERVICES
2,500
2,500 12,250
0
42,000
0
110 -1000- 1101000
21,290
19,400 12,936
0
15,900
0
8002 CITY COUNCIL IT REIMBURSEMENT
TOTAL IT REIMBURSEMENT
21,290
19,40D 12,936
0
15,900
0
TOTAL OTHER SOURCES /USES
21,290
19,400 12,936
0
15,900
0
TOTAL CITY COUNCIL
254,090
255,039 195,111
0
311,159
0
( ^I TOTAL GENERAL FUND
254,090
255,039 195,111
0
311,159
0
�J TOTAL REPORT
254,090
255,039 195,111
0
311,159
0
RUN DATE 05/26/11 TIME 11:30:13 -
S - � 2 f � 3 � j
0 tl► CC) �
FINANCIAL ACCOUNTING PAGE NUMBER: 1
DATE: 05/26/11 CITY OF CUPERTINO FXPCOM21
TIME: 11:49 :16 DETAIL EXPENDITURE COMPARISON REPORT
SELECTION CRITERIA: orgn.fund ='110' and expledgr.key orgn ='1104330' and expledgr.account like
ACCOUNTING PERIOD: 13/10
FUND - 110 - GENERAL FUND
` �`, -2 Q ( I
'
�
�/1
F 2
---- ----- --- - - -
-- CURRENT NEAR --------- ---- - - -- -- ----
------ ---- -
- - - -- PRIOR YEAR -------J-------
- - - - -- P YEARR ---------------
ACCOUNT
BUDGET
EXPENDITURES
BALANCE
9 ,
BUDGET
EXPENDITURES BALANCE
b
110 - 4330 6111
500.00
31.58
468.42
6.32
500.00
52.77 447.23
10.55
ELECTIONS GEN OFFICE SUPPLIES
110 -4330 6201
5,000.00
.00 5,000.00
110 -4330 6201
5,000.00
7,585.00
- 2,585.00
151.70
500.00
.00 500.00
.00
ELECTIONS ADVERTISING & LEGL NOTICE
110 -4330 7014
365,000.00
184,162.64 180,817.36
50.46
215,000.00
110 -4330 7014
144,500.00
127,614.25
16,885.75
88.31
1,000.00
.00 1,000.00
_00
ELECTIONS PROF AND CONTRACT SVC
TOTAL
370,300.00
189,889.10 180,410.90
51.28
215,000.OD
118,421.24 96,578.76
55.08
TOTAL
150,000.00
135,230.83
14,769.17
90.15
2,000.00
52.77 1,947.23
2.64
TOTAL ELECTIONS
150,000.00
135,230.83
14,769.17
90.15
2,000.00
52.77 1,947.23
2.64
TOTAL GENERAL FUND
150,000.00
135,230.83
14,769.17
90.15
2,000.00
.77 1,947.23
2.64
TOTAL REPORT
150,000.00
135,230.83
14,769.17
90.15
2,000.00
( :52.77 1,947.23
2.64
w
FUND - 110 - GENERAL FUND
1 7 „yam 7/g --
f, 1 '� ccf / / 7
L
-- --- -------- - --i
G r�
- � CURRENT •C YEAR - ----- ----- ---
----
- --------- ----
- - - - -- P YEARR ---------------
- - --
ACCOUNT
BUDGET
EXPENDITURES BALANCE
k
BUDGET
EXPENDITURES BALANCE
t
110 -4330 6111
300.00
5 - 5,406.461902.15
.00
.2,091.13 - 2,091.13
.00
ELECTIONS GEN OFFICE SUPPLIES
110 -4330 6201
5,000.00
.00 5,000.00
.00
.00
3,518.50 - 3,518.50
.00
ELECTIONS ADVERTISING & LEGL NOTICE
110 -4330 7014
365,000.00
184,162.64 180,817.36
50.46
215,000.00
112,811.61 102,168.39
52.47
ELECTIONS PROF AND CONTRACT SVC
TOTAL
370,300.00
189,889.10 180,410.90
51.28
215,000.OD
118,421.24 96,578.76
55.08
TOTAL ELECTIONS
370,300.00
169,889.10 180,410.90
51.28
215,000.00
.118,421.24 96,578.76
55.08
TOTAL GENERAL FUND
370,300.00
189,889.10 180,410.90
51.28
215,000.00
118,421.24 96,578.76
55.08
TOTAL REPORT
370,300.00
189,889.10 180,410.90
51.28
215,000.00
118,421.24 96,578.76
55.08
RUN DATE 05/26/11 TIME 11 :49:17
- FINANCIAL ACCOUNTING
T - 77 �
City Council Follow up Questions
Information Technology /Audio Visual Projects Not Approved
FY 2011/12
Project Request
Amount
PC Turnover - Phase II
IT
$65,000 Hold to analyze virtual desktop
Remote Live Production System
City Channel
$17,500 Not high priority - no funding avail
Scala digital signage - Senior Center
City Channel
$7,500 Not high priority - no funding avail
Video conferencing System
City Channel
$7,500 Not high priority - no funding avail
Lenovo ThinkPad
Public Works
$2,600 Duplicates another machine
Laptop
City Attorney
$3,000 Utilize iPad first - midyear?
Permit Software Replacement
Comm Dev
$18,515 Funded $91,485; no more funding
iPads - additional
Comm Dev
$2,800 Add'1 allocation not available
Requested through IT
$124,415
EOC audio - visual upgrade
City Channel
$25,000 Not high priority - no funding avail
Add`i power outlets @ Dais
City Channel
$5,000 NCN - Battery backup purchased
Large Audience Timer
City Channel
$1,500 Not high priority - no funding avail
Requested through PW
$31,500
Total Unapproved
$155,915
g/admin servioes/budget/budsget sessions/2011 112AT unapproved requests
t%
Z — - 4 - 5
l
L -7c,
Council Follow up Questions
2011/12 Budget Study Session
RE: Various Public Works Department Budget Trends
Public Works Administration 110 -8001
Budget decreased by $30,429 ($579,360 versus $548,931) due to:
1. Public Works Director vacancy;
2. Conference and meeting expense for League of California Cities reduced $8,000;
3. Info Tech charge -backs reduced $10,200 (follows software/hardware purchases).
School Site Maintenance 110 -8312
Budget increased by $25,461 ($574,398 versus $:148,937) due to:
1. Additional Equipment depreciation charge -backs of $19,250 as a result of the pending
purchase of two new 1 -ton utility body vehicles.
Street Cleaning 110 -8402
Budget decreased by $51,538 ($143,413 versus $(91,538) due to:
1. Positions budgeted to this division have gone up and down over the last several years
with corresponding decreases / increases iii other Service Center budgets. Changes are in
response to sweeping needs and response to citizen complaints. This year, the salary and
benefit totals are consistent with those of FY 2009/10, or a reduction of $41,918;
2. Equipment depreciation charge -backs reduced by $12,000 as equipment is approaching
its' estimated useful life.
Community Hall 110 -8512
Budget increased by $187,304 ($404,866 versus $217,562) due to:
1. Info Tech charge -backs increased $175,600 for depreciation on City Channel
hardware /software at Community Hall. Depreciation accelerated to provide a
replacement fund before the estimated useful life of the equipment.
Sports Center Building Maintenance 570 -8510
Budget increased by $78,178 ($331,807 versus $253,629) due to:
1. Increase in facility maintenance items of $60,000 for replacement of front counter,
bollard lights on courts, pool demolition and front gate replacement;
2. Utility increases of $5,000 for electricity, water & sewer.
I - 7; 1 j 78
) - 79
1 - --� '(5
City Council Follow Up Questions
iscal Year 2011/12 Budget.
Possible Discretionary Funds
As of May 30, 2011
A/C Number
City Council
110 -1000 -6226
110 -1000 -6226
110- 1000 -6337
110 -1000 -6326
110 -1000 -6338
110- 1000 -7014
City Manager
110 -1200 -6322 United Way Giving Campaign
110- 1300 -7014 City Manager's Contingency Fund
110 -1201- -6111 Community Congress
Public Informal
110-3300-7017
0- 3400 -6318
110 -3700 -6226
110- 3700 -7104
110- 3700 -7104
Description
National League of Cities - membership
Joint Venture Silicon Valley
Deer Hollow Farm
Mayor's Contingency Fund
Historical Society
Gonsalves & Sons Contract
ion/Environmental Affairs/Telecomm Comm
Translation Services
Cupertino Scene
Joint Venture Silicon Valley
Acterra Green @ Home program
Earth Day festival
Page 1
Amount
5,000 not League of Calif Cities
5,000 membership- general
5,000 contribution
5,500
5,000 contribution
42,000 legislative analysts - TEA/ERAF
750
35,000
5,000
7,000 translation of non - English publicatioi
?? reduce publications - $7,500 /mo
5,600 membership - green program
20,000 home energy audits
5,000 festival
Sheriff /Public Safety Commission
110- 1050 -7014 Public Safety Commission 6,000 safety fair
110 -2100 -6324 Counseling and Truancy prevention 46,000 Linda Rios' contract
110 -2100 -8052 School SRO's - currently no State funds 375,281 1.6 FTE - awaiting State funding
Administrative,
110- 1040 -7014
110 -4042 -6206
1104000 -7101
11 0-4040 -7018
110- 4400 -7014
110 - 4550 -7023
Services
Library Commission
Fine Arts Commission
Sister City
Current Library Extra Hours
Consulting - Marsha Hovey
CSAC Excess Insurance
1,000 Poet Laureate program
7,500 All Grants (incl $6,000 Euphrat)
10,000 funds two cities
246,000 every 3 add'1 hours = $123,257
45,000 transition to "new emergency team"
58,000 excess workers comp insurance
g/admin services/ 2011 budget session docs/discretionary expenditures
City Council Follow Up Questions Page 2
Fiscal Year 2011/12 Budget
Possible Discretionary Funds
As of May 30, 2011
A/C Number Description
Park & Recreation
110- 601'0 -xxxx Leadership 95014
110- 6248 -xxxx Cultural Events
110 - 6344 -xxxx Teen Center
Community Development
110 -1070 -6216 Conference & Meeting
110- 7306 -6225 Chamber of Commerce
110- 7306 - ? ? ?? Joint Venture Silicon Valley
110 -7406 -7102 Human Service Grants
Public Works
110- 8603 -7014 School Traffic Improvements
Amount
10,000 Net of revenue from 10 participants
117,350 festivals - see page 120 in packet
65,257 PT salaries and facility costs
6,000 Planner's Institute
9,305 Mbshp $1305; Services $8000
4,000 annual membership - econ dev
41,000 NFP agencies annual funding
12 Leftover from several yrs ago
(one time funds)
1 - gC)
,, �Ouj-tct I F t
City of Cupertino
Community Special Events in Memorial Park
PURPOSE
To establish policies governing special events held within Memorial Park, City of Cupertino.
DEFINITIONS
Special Events are events that take place within oi- contiguous to Memorial Park, City of
Cupertino, and are likely to:
• Interfere with the normal flow of pedestrian or vehicular traffic
• Require special accommodations, regulation cf, or waiver of the usual traffic laws or controls
• Generate a crowd of spectators sufficient in size to obstruct, delay, or interfere with the
normal flow of pedestrian or vehicular traffic
• Generate a crowd of sufficient size to restrict access to parks, recreation areas, city facilities,
or other public areas
• Result in the need for police regulation, monitoring, or control
POLICIES
1. The City encourages special events and activities that benefit the community.
2. The City acknowledges that various groups and organizations plan special events in
Cupertino.
Community Special Events in Memorial Park Page 1 of 4
T - g I
August 16, 2005 1 YL
3. The sponsor of the event must submit an application for exclusive use of Memorial Park
to the parks and Recreation Director up to one year before the event and no later than six
(6) months prior to the event date.
A three -week period between events is required to allow turf an opportunity to recover
from the impacts of events.
5. Due to the parking impacts of De Anza College's Flea Market, special events will not be
allowed in Memorial Park the first Saturday of every month.
b. When reviewing the applications, the Parks and Recreation Director, or designee, will
approve or deny the request using the following general guidelines, and other factors
specific to the event proposal:
■ Is the application complete, and was it filed on time?
■ Will the event provide cultural, social, recreational or educational activities for Cupertino
residents? New events (not previously held in Memorial Park) will need to demonstrate
that there will be a significant benefit to Cupertino residents before a permit is issued.
• What benefits and impacts will the event create for businesses and residents in
Cupertino?
• Will the event conflict with other activities planned for Memorial Park on the same day?
Priority will be given to events that have annually been held on the particular date(s).
• Is there a three -week period in between special events (for the turf to recover from earlier
events)? To the extent possible, three weeks should be allowed between events.
• How will the event benefit charitable causes in Cupertino? For returning events, what do
you give to charitable causes in Cupertino?
■ If this is a returning event to Memorial Park, did it comply with the Special Event
Policies last year?
■ Did the event provide cultural, social, recreational or educational benefits to the
community?
7. Complying with this Special Event Policy, applicants shall also comply with all
applicable laws, ordinances and regulations. Sound measured at the property line during
an event must be within allowable limits stated in the City's noise ordinance.
8. Upon the director's approval of the special event application, event organizers shall meet
with City staff from Public Works and Parks and Recreation Departments to review
special conditions for exclusive use of Memorial Park.
9. The Director of Parks and Recreation, or designee, may add special conditions for
exclusive use.
Community Special Events in Memorial Park Page 2 of 4 August 16, 2005
1 - 82
18*3
SPECIAL CONDITIONS
1. Special event organizers must meet insurance requirements for public liability, automobile
liability and workers compensation liability as outlined in the City's special event insurance
packet. An applicant must provide evidence: of tax- exempt status. The City of Cupertino
Exclusive Use Permit Application must be approved by the Parks and Recreation Director or
designee.
2. Event set -up shall begin no earlier than 7:00 a.m. and all activity must cease by 10:00 p.m.
Vendors will be permitted to unload supplies and equipment from Stevens Creek Boulevard
and Anton Way during Saturday and Sunday., 7:00 a.m. to 10:00 a.m. and 4:00 p.m, to 7:00
p.m. At all other times, Stevens Creek Boulevard and Anton Way are a NO STOPPING NO
PARKING ZONE.
3. Event volunteers will monitor the Quinlan Community Center front parking lot, Sports
Center parking lot and both entrances to the Commons, Christensen Drive and Oaks
Shopping Center during the event's hours of operation to prohibit event parking. The
monitors are required to be adults (over the age of 18), English speaking and to have a cell
phone to communicate with event organizers and Sheriffs' Department.
4. Tents will be erected using the barrel method.
5. Day of event promotional signs may be displayed in the interior of Memorial Park. Signs
may not be placed on the sidewalk or in the public right of way.
6. Event advertisement in Memorial Park may take place no earlier than two weeks before the
event. Tying banners to park trees is not alloyed.
7. Additional clearly marked trash and recycle containers and dumpsters are required in
Memorial Park (call Los Altos Garbage for blue tubs). Organizers are responsible for
emptying trash receptacles in Memorial Park on event days.
8. An event layout must be submitted to the Parks and Recreation Department in writing
fourteen (14) days prior to event.
9. Off -site parking plans must be submitted in writing thirty (30) days prior to event.
10. Golf carts may be used to transport supplies through Memorial Park. No other motorized
vehicles (except wheelchairs) will be allowed. Golf carts must be driven by licensed drivers.
11. Organizers are required to hire Sheriffs Department Deputies to patrol the park during the
event. The schedule for the Deputies will be .approved by the Parks and Recreation Director
or designee. The deputies shall enforce city and park ordinances, and in particular, prevent
vehicles from driving into the park. The Parks and Recreation Director, or designee, shall
determine the number of officers needed to patrol the event.
12. Portable toilets and ADA portable toilets with hand washing facilities will be required.
Community Special Events in Memorial Park Page 3 of 4 August 16, 2005 /
1 - S3
13. Event organizers shall provide written notification thirty days in advance of the festival to
adjacent neighbors on Christensen Drive and the Commons. Mailing labels will be provided.
Event organizers are required to notify the Oaks Shopping Center management of expected
event impacts.
14. Only water- soluble material for marking booth spaces may be used.
15. The number of booths shall not exceed 130. Organizers must obtain a Festival and Fair
Permit from County of Santa Clara Department of Environmental Health and an Outdoor
Fairs Permit from Santa Clara County Fire Department in advance of festival date. If alcohol
is being sold, organizers must obtain a license from the Department of Alcoholic Beverage
Control.
17. Festival organizers must provide, in advance of festival date, the "City of Cupertino
Regulations for Festival Vendors in Memorial Park" to all festival vendors.
Approved by the City Council on August 16, 2005.
g: \parks and recreation admin\policieslmemorial park special event draft policy 081605.doe
Community Special Events in Memorial Park Page 4 of 4 August 16, 2005
W5
City of Cupertino
Community Special Events at Civic Center Plaza Policy
PURPOSE
The purpose of this policy document is to establish policies and procedures regarding the
exclusive use of the Civic Center Plaza, or significant portions thereof, for community special
events.
DEFIMTIONS
1. Civic Center Plaza includes: The area bordered by City Hall, the Community Hall, the
Library and Torre Avenue, and parking and appurtenant areas that may be needed to stage an
event.
2. Community pecial Events are those community events which require the exclusive use of
all, or a significant portion of, the Civic Center Plaza, for specified periods of time.
3. Significant Portion of the Civic Center Plaza means that portion of the Civic Center Plaza, the
exclusive use of which will cause one or more of the following conditions:
a) Foreseeable interference with the normal flow of pedestrian or vehicular traffic
b) The requirement of special regulation or waiver of the usual traffic controls
c) The foreseeable generation of a crowd of spectators sufficient in size to obstruct, delay
or interfere with the normal flow of pedestrian or vehicular traffic
d) The foreseeable generation of a crowd of spectators sufficient in size to restrict access
to public buildings and structures or which will require special police regulation
POLICIES
1. The City encourages special community events and activities sponsored by local
nonprofit organizations that benefit the community.
2. The City acknowledges that various community and local groups and organizations plan,
organize, and implement special community events.
Community Special Events Pagel of 3 June 7, 2005
at Civic Center Plaza Policy
T —
I &&
3. The sponsor of the event must submit an application for exclusive use of Civic Center
Plaza, or significant portion thereof, to the Parks and Recreation Director up to one year
before, and no later than six (6) months prior to the event date.
5. The City Council may consider applications based upon the following guidelines:
a) Is the event sponsor a local nonprofit organization?
b) Will the event provide cultural, social, recreational or educational activities for
Cupertino or businesses?
c) Will the event create adverse physical impacts on Cupertino businesses and residents?
d) Will the event unreasonably conflict with the operation of any public building or
structure in the area?
e) Will the event benefit charitable or educational organizations that provide services to
Cupertino residents or businesses?
f) If the case of a returning event, did the event in previous years comply with City
policies and laws?
6. In addition to complying with this Special Events Policy, sponsors shall also comply
with all applicable laws, ordinances, and regulations.
7. The Director of Parks and Recreation will have additional authority to add special
conditions for exclusive use as may be necessary to accommodate any event.
SPECIAL CONDITIONS
Upon the City Council's approval of the special event application, event organizers shall meet
with City staff from Public Works and Parks and Recreation Departments to review special
conditions for exclusive use of Civic Center Plaza. Special event groups must provide:
1. Insurance for public liability, automobile liability and workers compensation liability as
outlined in the City's special event insurance packet.
2. Event set -up shall begin no earlier than 7 a.m. and all activity must cease by 10 p.m.
Vendors will be permitted to unload supplies and equipment from Torre Avenue.
3. Event volunteers will monitor parking.
4. Tents will be erected using the barrel method. The longest stakes allowed will be 6 -inch
stakes.
5. Day -of -event promotional signs may be displayed on the interior of Civic Center Plaza.
Signs may not be placed on the sidewalk area or public right of way.
6. Event advertisement in Civic Center Plaza may be placed no earlier than two weeks
before the event. Tying of banners to park trees is not allowed.
Community Special Events Page 2 of 3 June 7, 2005
at Civic Center Plaza Policy
7. Additional trash and recycle containers and dumpsters may be needed in Civic Center
Plaza. Organizers are responsible for emptying trash receptacles in Civic'Center Plaza on
event days.
8. An event layout must be submitted in writing fourteen (14) days prior to event.
9. An adequate off -site parking plan must be submitted in writing prior to approval of the
event permit.
10. Event organizers are required to hire a Sheriffs Deputy to patrol the plaza during the
event. The deputies shall enforce city ordinances.
11. Portable toilets and ADA portable toilets may be required.
12. Event organizers are required to provide written notification of the event to adjacent
neighbors and businesses 30 days in advance of the event, and flyers will be placed in the
library.
13. Only water - soluble material for marking booth space may be used.
14. The City must approve the number of booths. Organizers must obtain a Festival and Fair
Permit from County of Santa Clara Department of Environmental Health and an Outdoor
Fairs Permit from Santa Clara County Fire Department.
15. Festival organizers must provide, in advance of festival date, the "City of Cupertino
Regulations for Festivals" to all festival vendors.
GAParks and Recreation AdminIPOLICIES\Civic Center Plaza Spec. Event Policy 060705.doc
Community Special Events Page .3 of 3 June 7, 2005
at Civic Center Plaza Policy + V
I -g-�
Liz Nunez
From:
Carol Atwood
Sent:
Friday, June 03, 2011 5:38 PM
To:
Liz Nunez
Subject:
FW: Fiscal Expenditures and Rounds BBF
Budget Follow Up Item number 22
From: Tim Coles
Sent: Tuesday, May 31, 2011 12:30 PM
To: Mark Linder
Cc: Don McCarthy
Subject: Fiscal Expenditures and Rounds BBF
Mark,
First the subject of Line Item expenditures:
We must not overlook that we were doing an RFP for golf course maintenance in the FY 2009 -10 thus we needed
to anticipate a higher amount for our maintenance cost to cover an increase in this catagory. In actuality the bid came in
well under thus the savings.
Finance projected our water usage to surpass $110k. Since then I have obtained 18 months of water bills and have
made a more accurate projection. We also anticipated a new irrigation system which would conserve up to 30% more.
Projected Savings in particular areas:
$1000 Part time wages (offset by 20 hours per week from contractor)
$2400 General Office supplies
$1300 Printing and Duplicating
$4400 Facility Maintenance
$30,000 Water Service
$1200 Advertising and Legal
$90000 Contractual Services
Total Expenditure decrease of $130,300
Rounds of golf for Fiscal 2009 -10 = 42,995 -13%
Rounds of golf for Fiscal 2010 -11 = 35,200 -19% (actual Rounds up to May 30, 2011 and forecasting June)
• Silicon Valley trends have indicated 10 to 20% decreases over past three years. Our hopes are that this trend
has bottomed out.
We can't say that the fee increase has affected the rounds. Our core group of golfers has remained consistent
with some attrition.
Example of attrition: April thru May of 2011 we lost 6 :ore golfers which averaged 2 -3 rounds per week. This
amounts to almost 1000 rounds per year.
• Weather has played a large factor in our round count !_his year. Extreme heat and rain tend to keep our core
golfers away.
I hope this helps out and clears up Vice -Mayor Santoro's questions.
Tim
�0
Timothy H. Coles
Recreation Coordinator
Blackberry Farm Golf Course
City of Cupertino
Parks and Recreation
(408) 777 -1325
timc@cupertino.org
www.cupertino.org /golf
"Creating a Positive, .Healthy, Connected Community"
lql
Fiscal Year 2011/12
Budget Follow Up
Savings Identified since Proposed Budget Date
Contract Bid Savings - Street Sweeping $32,200
Contract Bid Savings - Janitorial $26,000
Contract Bid Savings - Crossing Guards $19,000
Gonsalves & Sons contract - Shared city costs
> Saratoga $10,920
> Los Altos Hills $3,780
> Monte Sereno $3,780
Total New & Ongoing Savings $95,680
Possible Items to be added (per Council discussions to date)
Additional excess library hours (6) $125,000
Health Study - Lehigh $50,000
Water Quality Study- Lehigh $50,000
Our City Forest $10,000
Euphrat Museum Funding at 2010/11 level (for $15,000 total) $9,000
Additional Crossing Guards (would eliminate savings noted above) f� C TBD
Additional Holiday Decorations TBD
Historical Society - additional funding above $5,000 TBD
g/finance/ budget /2011 -12 /sessions /possible funding for new additions
4R�
`q"5
1-92
�>��,� ��-:� -ova -� C'�- ►- �
Exhibit A
Scone of S
CONTRACTOR will provide emergency management oversight for the CITY. These
services may include, but are not limited to, tl.e following, provided agreement is reached
by all parties concerned:
➢ Provide guidance to Citizens Corps Program coordinator to develop a sustainable
training and maintenance program including written plans, guidelines and training.
➢ Review and update Cupertino emergency plan
➢ Work with Public Information Officer on edert and notification strategies and plazas
➢ Maintain primary and alternate emergency operations centers including equipment
testing and operational procedures
➢ Develop formal relationships with private and non - profit organizations and
incorporate them into emergency plans
➢ Review changes in State and Federal legislation and interpret their impact on local
emergency planning
➢ Review best practices in preparedness, mitigation, response and recovery and make
recommendations for implementation
9 Provide technical guidance to City Staff related to local and regional emergency
. planning
➢ Attend Emergency meetings as directed and agreed upon including but not limited to
o Disaster Preparedness Council (quarterly)
o Citizen Corps (monthly)
o CARES (monthly)
o Monthly status meetings with the Director of Administrative Services
➢ Coordinate activities with Santa Clara County Fire Department Emergency Services
Coordinators
➢ Facilitatelcoordinate the Annual Disaster Drill in October
➢ Other assignments as directed by Director of Administrative Services
t q4
Iq5
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-p ) ,
2009 -2010 YEAR END REPORT
Deputy Peter Robinson #1913 (Tuesday- Friday 7am -5pm)
Deputy Ezra Hunter #1917 (Monday - Thursday 6:30 am- 4:30 pm)
This year the Santa Clara County Sheriff's Office had 2 deputies assigned as School
Resource Officers (SRO's) for the City of Cupertino. Deputies Robinson and Hunter
worked as SRO's from approximately August 2009 until a tentative date of June of 2010.
Deputies Robinson and Hunter provided services for the following schools within the
City of Cupertino:
HIGH SCHOOLS Cupertino, Homestead, Monta Vista
MIDDLE SCHOOLS Hyde, Lawson, and Kennedy
ELEMENTARY SCHOOLS Collins, Eaton, Faria, Garden Gate,
Lincoln, Regnart, Sedgwick, and Stevens Creek
Deputies Robinson and Hunter also interacted with youth that reside within Cupertino,
but attend school in other cities (McAuliffe lt' lementary School, Blue Hills Elementary
School in Saratoga) or other private school ;restitutions (Saint Joseph's School.)
CUPERTINO, HOMESTEAD, and MONTA VISTA HIGH
SCHOOLS:
Deputies Robinson and Hunter's contact with the three high schools located within the
borders of the City of Cupertino include the hollowing services:
• Deputies Robinson and Hunter conducted Code Red training for Monta Vista,
Cupertino, and Homestead High Schools. Code Red training is the countywide
protocol used by law enforcement and school staff in the event of an active
shooter on school grounds.
• Deputies Robinson and Hunter met with principals, assistant principals, and
various other members of school staffs throughout the school year and scheduled
breaks to discuss issues and concerns regarding the schools and student bodies.
• Deputies Robinson and Hunter spoke to the parents of students who requested
assistance due to their teens out of co:atrol behavior. Community referrals were
made when appropriate.
t ��
• Deputies Robinson and Hunter spoke to students about personal and school
related problems. Community referrals were made when appropriate.
• Deputies Robinson and Hunter met with students and their parents regarding
criminal behavior.
• Deputies Robinson and Hunter made home visits to habitually truant students.
• Deputies Robinson and Hunter ran two separate sessions of the Sheriffs Office
Teen Academy. We were able to accommodate approximately 32 students in the
program. Approximately 70 students applied for the two sessions of the Teen
Academy.
• Deputies Robinson and Hunter attended weekly meetings with Sunnyvale DPS
and administrators at Homestead High School to better communicate problems
and situations that occur within and in proximity to Homestead High School (A
percentage of the population of the student body at Homestead High School
resides in the city of Sunnyvale.)
• Deputies Robinson and Hunter made several presentations to individual
classrooms at the three high schools regarding law and general questions
including an answer period about law enforcement. Approximately 200 students
were addressed.
+ Deputies Robinson and Hunter attended Homestead High School's Career Day
event, which was aimed at high school students exploring job opportunities in
their future endeavors. In the four hour, two session event, we addressed
approximately 120 students.
• Deputies Robinson and Hunter assisted all units assigned to patrol the City of
Cupertino with numerous investigations of crimes that occurred on the high
school campuses, or involved students associated with the high schools.
• Deputies Robinson and Hunter investigated and prepared reports of a criminal
nature that school staff or victims felt more comfortable with SRO's to
investigate.
• Deputies Robinson and Hunter met with school officials in an effort to alleviate
traffic problems that pertain to the surrounding areas of the high schools.
H
Z - - (,
• Deputies Robinson and Hunter assisted Cupertino Traffic Enforcement. Deputies
with alleviating traffic problems, by issuing traffic citations to violators in
proximity of the high schools.
Deputies Robinson and Hunter assisted Cupertino Square Security
Agents/Cupertino Square Retail Store Owners, in alleviating the problem of
lunchtime/break/free period Cupertino High School students causing problems
within Cupertino Square. This included returning truant students to school
grounds, or notifying school administraiors of the tardy students and the problems
they caused within the community. Appropriate actions were taken by the
deputies when needed.
• Deputies Robinson and Hunter mento red several students with behavioral
problems isolated to the school. This included talking to the kids when they were
tardy, had unexplained absence, or were causing a general nuisance around the
school during school operational hours.
• Deputy Robinson represented law enforcement on the School Attendance review
Board (SARB,) attending bi- weekly meetings. Deputies Robinson and Hunter's
participation on SARB included following up on cases and making home visits to
truant students.
HYDE, LAWSON, AND KENNEDY MIDDLE SCHOOLS:
Deputies Robinson and' Hunter's contact with the middle schools consisted of:
• Deputies Robinson and Hunter meat with students and their parents regarding
criminal behavior as well as behavior problems as it related to the school
campuses.
Deputies Robinson and Hunter spoke to school at risk students about personal
and school related problems. Community resources were used when deemed
appropriate.
Deputy Hunter assisted Kennedy Middle School with issues that related to
their Emotionally Disturbed (ED) program located on campus. Deputy
Hunter made contacts with approximately three students that were behavioral
problems on campus, which in turn interrupted the daily routine of the school
as it pertained to the entire student: body. Deputy Hunter developed a rapport
with the students, and was able to calm them down, and have the school return
to normal. Deputy Hunter met with the students on a non - uniformed basis,
and would meet with them even when not called by staff to do check ups on
the students.
• Deputy Robinson represented law enforcement on the School Attendance
review Board (SARB,) attending bi- weekly meetings. Deputies Robinson and
Z -- 9
Hunter's participation on SARB included following up on cases and making
home visits to truant students.
• Deputies Robinson and Hunter helped all units assigned to patrol the City of
Cupertino with numerous investigations of crimes that occurred on the middle
school campuses, or involved students associated with the middle schools.
•
Deputies • Robinson and Hunter conducted Zero Tolerance presentations for
the entire student body at Kennedy Middle School (Approximately 1400
Students) and at Hyde Middle School (Approximately 1250 Students.) The
presentations covered school policies on fighting, drugs, alcohol, tobacco,
stealing, cheating, bullying, and possession of contraband.
• We conducted Code Red Training and facilitated Code Red Drills at the
middle schools.
• Due to the increase of auto/bicycle collisions in and around the area middle
schools, Deputies Robinson and Hunter conducted bicycle safety
presentations. The presentations serviced approximately 1500 students.
• Deputies Hunter and Robinson helped in the Youth Diversion program
throughout the school year. The program is designed for students that receive
citations while riding a bicycle. The program has the youth offenders attend a
class on better bicycle safety tactics. The program is used as a way to
expunge the ticket from the youth's record.
CUPERTINO ELEMENTARY SCHOOLS:
Deputies Robinson and Hunter's contact with the elementary schools involved:
• Deputies Robinson and Hunter assisted the school administration and teaching
staff at all elementary schools with numerous students that displayed behavior
problems.
• Deputies Robinson and Hunter met with parents that were struggling_ with
controlling their children (both at school and at home.) Community resources
were used and referrals were made when appropriate.
• Deputies Robinson and Hunter helped all units assigned to patrol the City of
Cupertino with numerous investigations of crimes that occurred on the middle
school campuses, or involved students associated with the elementary schools.
I qCI
1 -3�
• Deputy Robinson represented law enforcement on SARB, attending bi- weekly
meetings. Deputy Robinson and Hunter's participation on SARB included
following up on cases and snaking home visits to truant students.
• Deputies Robinson and Hunter instructed numerous classes spanning all
elementary grade levels in the following subjects: Personal Safety, Stranger
Danger, 911 Etiquette, Bullying and Respect, Drug Awareness, Red Ribbon Week
Assemblies, Internet Safety, Community/Deputy Relations, and Bicycle Safety.
Approximately 8,500 students were addressed spanning all the elementary schools
within the City of Cupertino.
• Deputies Robinson and Hunter conducted approximately two "Bike Rodeos."
Bike Rodeos are events where kids are taught bicycle safety measures, while
playing game designed to implement the above taught measures. The two bike
rodeos were conducted at Garden Gate Elementary and Eaton Elementary.
Approximately 800 students were serviced during the event.
• Deputies Robinson and Hunter conducted Code Red presentations at Regnart,
Garden Gate, Lincoln, Stevens Creek, Faria, and Eaton Elementary schools. The
deputies facilitated Code Red drills at Regnart, Lincoln, Garden Gate, and Eaton
Elementary schools.
• Deputies Robinson and Hunter conducted traffic enforcement in front of the
elementary schools before and after school. The deputies assisted Cupertino
Traffic Enforcement Deputies in issuing citations when deemed appropriate.
Miscellaneous:
Deputies Robinson and Hunter attended a week long training in parental
techniques known a The Parent Project. In the 40 -hour seminar, supported by the
Santa Clara County District Attorney° s Office, Deputies Robinson and Hunter
were shown how to implement the training they learned in assisting parents on
good parental techniques. Deputies Robinson and Hunter then went into the
community, through the schools, to find parents with at -risk students, and begin
the program. Deputy Robinson was able to locate approximately 17 people for
the program, and began the 12 -Week Course on 02/23/10. The program
concluded in May of 2010.
Deputies Robinson and Hunter attended after school functions that pertained to
youth endeavors for the city of Cupertino. This included two days of the
Cupertino Fall Festival. The Sheriffs, Office booth contained pamphlets on
internet, personal, and bicycle safety. It also included tours of Sheriff's Office
patrol units, and allowed for children to be fingerprinted in case of future
emergencies. Approximately 100 students were serviced.
GZ /0
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DATE LOCATION PRESENTATION
# of STUDENTS
BIKE SAFETY:
08/24/09
Kennedy Middle School
09/10/09
Regnart Elementary
09/29/09
Quinlan Center
10/07/09
Sedgwick Elementary
10/13/09
Eaton Elementary
10/13/09
Quinlan Center
10/14/09
Garden Gate Elementary
10/15/09
Eaton Elementary
10/16/09
Garden Gate Elementary
01/06/10
Lincoln Elementary
03/15/10
Quinlan Center
05/21/10
Eaton Elementary
Bike Safety
1500
Bike Safety
700
Bike Safety /Juvenile Diversion
. 80
Bike Safety /Pedestrian Safety
100
Bike Safety/Pedestrian Safety
100
Bike Safety /Juvenile Diversion
80
Bike Safety
700
Bike Safety
500
Bike Safety(Bike Rodeo)
700
Bike Safety
500
Bike Safety /Juvenile Diversion
80
Bike Safety(Bike Rodeo)
500
TOTAL 5,540
BULLY AND RESPECT:
08/24/09
Kennedy Middle School
Bully and Respect
1500
09/02/09 '
Garden Gate Elementary
Bully and Respect
350
09/03/09
Garden Gate Elementary
Bully and Respect
350
09/08/09
Lincoln Elementary
Bully and Respect
500
09/29/09
Regnart Elementary
Bully and Respect.
700
10 /01 /09
Eaton Elementary
Bully and Respect
500
10/27/09
Regnart Elementary
Bully and Respect
100
04/28/10
Sedgwick Elementary
Bully and Respect
100
05/06/10
Eaton Elementary
Bully and Respect
100
TOTAL
4,200
CODE RED TRAINING/DRILLS:
09/22/09
Faria Elementary
10/07/09
Kennedy Middle School
10/26/09
Homestead High School
11/19/09
Monta Vista High School
12/03/09
Monta Vista High School
Code Red Teacher Drill
Code Red Teacher Drill
Code Red New Teacher Drill
Code Red Teacher Drill
Code Red School Drill
60
100
25
150
2300
'Ut
T — (
01/12/10
Garden Gate Elementary
Code Red Teacher Drill
50
01/26/10
Regnart Elementary
Code Red Teacher Drill
50
02/11/10
Eaton Elementary
Code Red School Drill
500
02/23/10
CUSD Off - Campus Personnel/Teacher Drill
50
03/09/10
Sedgwick Elementary
Code Red School Drill
500
04/06/10
Stevens Creek Elementary
Code Red School Drill
500
04/06/10
Cupertino City Hall
Code Red Staff Training
30
05/06/10
CUSD- Gym Teachers
Code Red Drill -Gym Teachers
30
05/12/10
Homestead High School
Code Red Drill- Administration
20
05/19/10
Lincoln Elementary
Code Blue Training
600
TOTAL
4,965
INTERNET SAFETY:
08/24/09
Kennedy Middle School
Internet Safety
1500
09/24/09
Eaton Elementary
Internet Safety
300
09/30/09
Garden Gate Elementary
Internet Safety
300
10/15/09
Regnart Elementary
Internet Safety
300
03/30/10
Faria Elementary
Internet Safety
150
TOTAL
STRANGER DANGER:
09/09/09
Garden Gate Elementary
09/15/09
Lincoln Elementary
10/06/09
Regnart Elementary
03/11/10
Sedgwick Elementary
05/27/10
Eaton Elementary
c +tranger Danger
Stranger Danger
Stranger Danger
Stranger Danger
Stranger Danger
TOTAL
2,550
400
400
700
500
10
2,010
RED RIBBON:
10/20/09
Regnart Elementary
Red Ribbon
10/20/09
Stevens Creek Elementary
Red Ribbon
10/21/09
Garden Gate Elementary
Red Ribbon
10/22/09
Regnart Elementary
Red Ribbon
TOTAL
700
400
500
700
2,300
L —(cal
SAJi : (Fremont USD SARB for Cup. High Schools)
10/09/09
Cupertino Union School District
SARB
10/17/09
Fremont Union School District
SARB
10/23/09
Cupertino Union School District
SARB
10/28/09.
Fremont Union School District
SARB
11/13/09
Cupertino Union School District
SARB
12/11/09
Cupertino Union School District
SARB
12/16/09
Fremont Union School District
SARB
01/22/10
Cupertino Union School District
SARB
02/23/1.0
Fremont Union School District
SARB
03/12/10
Cupertino Union School District
SARB
03/26/10
Cupertino Union School District
SARB
04/02/10
Fremont Union School District
SARB
04/21/10
Fremont Union School District
SARB
04/23/10
Cupertino Union School District
SARB
04/30/10
Cupertino Union School District
SARB
05/14/10
Fremont Union School District
SARB
05/21/10
Cupertino Union School District
SARB
TOTAL:
MISCELLANEOUS:
08/24/09
Kennedy Middle School
08/25/09
20800 Homestead Road
09/04/09
Cupertino High School
09/04/09
Homestead High School
09/17/09
Garden Gate Elementary
09/19/09
Cupertino Fall Festival
09/20/09
Cupertino Fall Festival
09/28/09
Monta Vista High School
09/29/09
Quinlan Center(Cupertino)
10/03/09
St. Joseph's Private School
10/16/09
Homestead High School
10/22/09
Eaton Elementary
10/23/09
Cupertino High School
10/28/09
Monta Vista High School
11/17/09
Homestead High School
11/18/09
Substation(Garden Gate)
12/08/09
Substation(Collins)
01/14/10
Homestead High School
01/14/10
Substation(Sedgwick)
01/25/10
Substation (Kennedy)
02/04/10
Substation (Faria)
Zero Tolerance
Neighborhood Watch
Law Classroom Presentation
Law Classroom Presentation
Student Safety Night
Fingerprinting /Safety
Fingerprinting /Safety
New Teacher Safety
Wellness Fair
Fall Harvest Fair
Homecoming Parade/Dance
Career Day
Law Class Presentation
Drug/Alcohol Awareness
Law Class Presentation
Substation Tour
Substation Tour
Career Fair Day
Substation Tour
Substation Tour
Substation Tour
5
25
5
25
5
5
25
25
5
5
25
25
5
5
25
5
225
1500
30
60
60
100
200
200
40
100
100
1000
500
30
2300
20
20
20
2000
20
20
20
- 2 0 3
l — ( 02
02/09/10
Garden Gate
Literacy Night
100
02/11/10
Collins Elementary
Distinguished School Seminar
20
02/12/10
Kennedy Middle School
Operation HUG Drive
100
02/25/10
Eaton Elementary
Traffic Safety Meeting
50
03 /01 /10
Morita Vista High School
Traffic Safety Meeting
10
03/02/10
Garden Gate Elementary
Literacy Promotion
30
03/17/10
Garden Gate Elementary
Leprechaun Hunt
500
03/19/10
Substation(Stevens Creek)
Substation Tour
20
03/26/10
Monta Vista High School
Career Day
2000
04/06/10
Sedgwick Elementary
Career Day
500
04/06/10
Lawson Middle School
Disaster Drill
800
04/06 - 04/10/10
Hyde Middle School Lunch Activity Physical Program
100
04/21/10
Cupertino High School
Drug Awareness Seminar
100
04/22/10
Homestead High School
Senior Choices Seminar
450
04/30/10
Substation(Stevens Creek)
Substation Tour
20
05/05/10
Eaton Elementary School
Fire Investigation/Talk
200
05/11/10
Substation (Faris)
Substation Tour
20
TOTAL
13,460
GRAND TOTAL
34,950
In addition to the students serviced in the programs above, Deputies Robinson and Hunter
had various student/parent conferences in schools and at the Sheriffs Office West Valley
Substation. These meetings sometimes happen on the insistence of schools, or Deputies
Hunter and Robinson. The conferences are usually conducted with students that have
school behavioral problems and issues that a5ect their school duties. The conferences
also were designed to assists Deputies Robinson and Hunter in finding suitable parents
for The Parent Project. The following conferences occurred at the West Valley
Substation in Cupertino, unless noted.
09/02/09: Deputy Robinson, 1 -Hour, Student- Family Conference
10/13/09: Deputy Robinson, 1 -Hour, Kennedy Middle School Student- Family
12/04/09: Deputy Robinson, 1 -Hour, Eaton Elementary School Student
12/04/09: Deputy Hunter, 1 -Hour, Regnart Elementary School, Student suspended for
bringing knife on campus. Talked with Father /Student on dangers.
12/08/09: Deputy Robinson,l -Hour, Student.-Family Conference
12/16/09: Deputy Hunter, 2- Hours, Kennedy Middle School, Emotionally Disturbed
Student causing delay in classroom duties. Spoke to him to calm down.
12/17/09: Deputy Hunter, 2- Hours, Kennedy Middle School, above student's suspension
from school, met with parent on variety of issues.
01/26/10: Deputy Hunter, 1 -Hour, Cupertino High School, Met with student in violent
relationship. Gave student community resources and told him how to possibly obtain a
restraining order. Spoke with the parent as well. No Report needed.
02/03/10: Deputy Robinson, 1 -Hour, Parent /Student Meeting, Cupertino High School,
for Parent Project.
02/04/10: Deputy Robinson, 1 -Hour, Parent/Student Meeting, Monta Vista High School,
for Parent Project.
02/09/10: Deputy Robinson, 1 -Hour, 2- Parent /Student Meetings, Homestead High
School and Cupertino High School, for Parent Project.
02/10/10: Deputy Robinson, 1- Hour, 2- Parent/Student Meetings, Homestead High
School and Monta Vista High School, for Parent Project.
02/16/10: Deputy Robinson, 1 -Hour, 2- Parent/Student Meetings, Homestead High
School and Cupertino High School, for Parent Project.
02/18/10: Deputy Hunter and Deputy Robinson, 1 -Hour, 2- Parent/Student Meetings,
Monta Vista High School and Cupertino High School, for the Parent Project.
03/03/10: Deputy Robinson, 1 -Hour, Parent /Student Conference, Hyde Middle School
03/10/10: Deputy Hunter,l -Hour, Meeting, Cupertino High School, met with student
about possible 261.5 PC Event (Rape of Minor.) Claims unfounded. Referred student to
on campus Student Advocate
03/22/10: Deputy Hunter, 1 -Hour, Student Conference, Possible Weapons at School,
Sedgwick Elementary School
04/28/10: Deputy Hunter, 1-Hour Student Meeting, Cupertino High School, Possible 245
PC (Assault with a Deadly Weapon.) Claims unfounded. Student was given Community
Resources.
04/28/10: Deputy Hunter, 1 -Hour Student Meeting, Cupertino, High School, Possible
273 PC (Cruelty to Child). Claims unfounded. Student and Parent were given
Community Resources.
05/06/10: Deputy Hunter, 1 -Hour Student Meeting, Cupertino High School, Possible 273
PC (Cruelty to Child.) Claims unfounded. Student was given community resources.
I — l Z05 ��d
05/10/10: Deputy Hunter, I -Hour Student Meeting, Cupertino High School, Possible
Restraining Order Violation. Claims unfounded. Student was given community
resources and information on community volunteering.
05/12/10: Deputy Hunter, Attempted to Locate Expelled Student from Homestead High
School (Current Cupertino High School Student) and give her verbal warning to stay off
Homestead High School campus, or be arrested for trespassing. Unable to Locate. Also
attempted on 05/13/10 and 05/17/10. Located on 05/20/10. Told to stay off the
Homestead High School campus.
05/17/10: Deputy Hunter, 30- Minute Meeting with School Conduct Liaison, Cupertino
High School, on Possible 459 PC (Burglary, Lockers.) Claims unsubstantiated.
Investigation pending.
TEEN ACADEMY:
Deputy Robinson and Deputy Hunter conducted two teen academies during the current
2009 -2010 school year. Approximately 70 students from the 3 Cupertino High Schools
applied to take part in the 12 -Week Academy. The Academy goes over various aspects
of all branches of law - enforcement, and allows hands -on and classroom teaching of the
subjects. Approximately 32 students out of the 70 students were allowed to go through
the two cycles of the program.
REPORTS:
The following are reports that Deputy Hunter and Deputy Robinson completed during the
above mentioned school year. These reports do not include the totals completed by
regular assigned beat units, or reports taken by the regularly assigned Cupertino School
Enforcement Unit. It should be noted that when possible, a regular beat unit or the
Cupertino School Enforcement Unit should take reports as they are dispatched.
09- 244- 0155C- Stevens Creek Elementary- 273a(b)PC- Cruelty to Child (M)
09- 254- 0242C- Kennedy Middle School- 243.4 PC- Sexual Battery (F)
09- 267- 0317C- Cupertino High School- 4591. Burglary (F)
09- 268- 0138C- Cupertino High School- 4961 Receive Stolen Property (F)
09- 296- 0190C- Homestead High School- 288.3 PC- Contact Minor (F)
09- 321- 0268C- Cupertino High School- 5150 W &I- Mental Health Hold (0)
09- 324- 0106C- Kennedy Middle School- 5150 W &I- Mental Health Hold (0)
09- 341- 0184C- Cupertino High School- 11357(b) H &S- Poss. Marijuana (M)
09- 351- 0243C- Hyde Middle School- 459 PC- Burglary (F)
10- 011- 0208C- Garden Gate Elementary- 594(b)(1) PC- Vandalism (F)
10- 012- 0154C- Cupertino High School- 10 -65- Missing Juvenile (0)
10- 022- 0279C- Monta Vista High School- 488 PC- Theft (M)
10- 029- 0290C- Homestead High School- 626.10 PC- Weapon at School (F)
10- 043- 0150C- Hyde Middle School- 243(d) PC- Battery Serious Bodily Injury (F)
10- 084- 0231C- Cupertino High School- 11378 H &S- Poss. Of Meth (F)
10- 118- 0109C- Regnart Elementary- 273a(b) PC- Cruelty to Child (M)
10- 152- 0127C- Sedgwick Elementary- 488 PC- Misdemeanor Theft (NI)
10- 159- 0135C- Eaton Elementary- 487 PC- Grand Theft (F)
Tree Lighting Decorations Options
--for 'fir- L ►
6ee-0 v z C) o 6 .
OPTION B
OPTION C OPTION D
2 foot — 8 foot gift packages- $195.00- $820.00 10 foot decorated wreath with bow - $2,620.00
OPTION E
New ornaments /decorations on the inside Quinlan Community Center tree, more white
lights on the outside QCC tree, find lighted present boxes for under the outside tree, and put
Santa outside in the back plaza of Quinlan. Ideally, we would like to put Santa under the
new gazebo, and decorate that area to make it look very festive - $1,500.00
L ^ D � 2' &V
I
OPTION A
Animated Elf Scene- $23,205.00
24'x SO'
/�aq
Linda Rios Contract - Scope of Services
CONTRACTOR will provide education, training, and preventative services to minors
and families residing in the CITY and the CUSD boundaries. These services include,
but are not limited to, the following, provided agreement is reached by all parties
concerned:
➢ Conference with individual school, C'USD, City, Santa Clara County (SCC)
Sheriff's Office/ law enforcement officials to provide prevention and intervention
strategies and resources for at risk students and families. Contractor will serve as
a resource for parents /guardians, and she will meet/conference with them at a
designated school site, City or CUSD facility.
➢ Conduct in- service presentations /mediations for students, school staff, families,
and/or community organizations. Topics to include, but not limited to, school
attendance laws /regulations, student safety, student stress, parenting support, and
violence prevention.
➢ Assist School Resource Officers /law enforcement officials in conducting
meetings and /or presentations with se: ool officials and/or families in need of
prevention and intervention services.
➢ Serve as a member of the School Attendance Review Board (S.A.R.B.), attend
regularly scheduled meetings, and provide follow -up on case referrals. This
includes:
Meetings with school officials, students, and/or families to provide
intervention strategies and support services for improving attendance
patterns.
Home visits to truant students with law enforcement, school officials,
and/or CUSD credentialed nurses to assist students /families in improving
attendance patterns.
Collaboration with the District Attorney's Office (Truancy Division) to
ensure student /parent compliance with school attendance laws.
➢ Attend meetings /seminars identified by individual school, C.U.S.D. and/or City
officials including, but not limited to:
T.A.C. (Truancy Abatement Collaborative), sponsored by the Office of the
District Attorney.
I.EY (Individual Education Plan), S.S.T. (Student Study Team), and
M.D.T. (Multi - Disciplinary Team) meetings, as deemed appropriate by
on -site school principals and/or C.U.S.D. officials.
Meetings /seminars on school safety, violence prevention, truancy
abatement/attendance laws, child abuse prevention, and support services
for parenting, family maintenance, mental health., foster and homeless
youth, and crime victims.
T -1
T -��o
,Vi
Linda Rios Interview at City Hall— APRIL 2-S rd (Tape 1247)
Q: Could you tell us how you got started volunteering?
(01 :00:47) Well. Throughout my life I've actually come from a family that is very, umm,
progressive in terms of always been committed to the community. Umm, my family
background is a family of people who serve, - imm, teachers, umm people who have
served, umm, in the community through social work, umm, so it's, it's been a party of
me. I was raised to, to realize that give to the community is just a natural extension of
who you are as a citizen. So it's always been always very important to me. In terms of
working with kids that is something I've always loved. Umm, I've worked with kids as
long as I can remember, umm, through college, umm, then after college before going into
the probation work with high school students at the locals highs schools here and I just
find it very rewarding. We learn so much more from kids, ahh, about ourselves and
about our community. I feel that they give me a lot more than I give them actually. So,
volunteering is, is ... I think its, its social responsibility as well as I just think its, it
makes you appreciate your community and understand yourself better.
Q: How did you become involved in the Skate Park Committee, Cupertino Youth Court,
etc.
(01:02:43) A lot of these programs evolved out of a need in the community, ahh, the
Skate Park for instance evolved out of a need because I see the first time offenders that
come through Cupertino. The kids who are arrested for the first time for whether it be an
infraction or a misdemeanor offense. I was starting to see kids who were being cited for
skateboarding, ahh, in areas where they were prohibited. And, granted it was, it was a
violation of the city ordinance but I saw a need. I thought, well, why are these kids
skateboarding in, in these areas that are prohibited. Is because we don't have place for
them. And, so out of that need, umm, myself and several other people in the community
realized that we needed to provide the place for kids to have a place to go. And, umm,
several of the kids that we have on the committee are kids who are actually cited. That I
got to. I said listen lets do something positive here certainly yet, I understand why you
are upset that you were cited but how would you like to be part of the committee that
actually works on developing the skate park and designing it and, um, defining the terms
of the park. And so that was the majority of kids we got on the park were kids who have
been in that situation. So we tried to take a negative and turn it into a positive, to make
the kids aware that we're not trying to punish them. We, we want what they want. We
want them to have a place to go. We want therm to feel included in the community
because they are a huge part of our community. So that came out of need. The Youth
Court also was a way to help kids understand needs as well and to have them involve not
only in civic responsibilities, but to help them understand the court process and to be
evaluated by their peers. So the Youth Court process is a little different then seeing me.
Because what it involves is rather then having the minors come and see me and have a
contract devised by the law, by the probation officer. Instead, they go through a jury of
their peers, a court of their peers and there are judged by their peers. I think it's very
effective, um, in many ways more effective to have minors judged by their own peers, it
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carries more weight. Um, we were always told by the kids that they listen to kids more
than they listen to adults. So that's a very effective way to have them really understand
the consequences for their behavior and try to modify their behavior. And then one of the
other circumstances of being on that court is that they in turn, as part of their sentence
have to serve as a juror, after their sentence. So not only do they sit in the defendant's
box they also the next time around sit in the jury box. So they have empathy for that
minor that's sitting in that defendant's box because they know exactly what it feels like.
And it truly is a jury of their peers at that point. So its become a very successful program.
We're the last in the county and we're really proud of it and its been very well received.
Q: You're also involved with "Every 15 Minute Program ", can you tell us about that?
(01:06:10) The Every 15 Minute Program is actually a program, um, that the sherriff's
office is runs and is through the California Highway Patrol and, uh, AMR, County
Communications, a collaborative effort to try to educate students and schools and the
community about the dangers of drinking. And the reason why it's called Every 15
Minutes is because the statistics say that every 15 minutes, a juvenal or a person dies of
alcohol related accident. Evidentally, since this program has, um, been in progress that
number has gone down, some what. Um, but still we feel it's important to get the
message out there, especially during this time of year. The prom season, um, towards the
end of the year, we tend to see an increase in the alcohol consumptions. So the program
usually is done in the high schools at this time of year, to try to educate kids and make
them aware of the danger that they're putting themselves into as well as, as others on the
road in terms of alcohol consumption. It's a very interactive program. Um, I really don't
have enough time here to go on all the details, but it's very powerful because it actually
involves in acting a crash and the consequenses that befall the drunk driver who is
actually booked into county jail, go through the booking process so they understand that.
They have, um, it's a mock, uh, presentation, but they actually take the victims to the
morgue, have to have the parents identify them. It's very powerful, and eventhough we
know it's not real, parents are involve in a sense too that they receive the death
notifications. And eventhough they know it's not real, it hits them, the impact. And, um,
it's a very moving experience, one that, um, I hope that every member in the community
has the opportunity to witness because it's a very powerful powerful message that we
hope that the teens take with them, um, because we're very concerned about that.
Q: With all the volunteering activities you've done in Cupertino, which one was the most
rewarding to you?
(01:08:51) Oh, wow, the're all rewarding in their own way. Uh, that would be hard to, to
say one in particular. I would have to say that, that they all have their unique perspective.
But what I enjoy so much about when I have the opportunity to interact with teens in a
form that's not related to my professional role, in terms of where they have to come see
me because they've been arrested. If I have had the opportunity to interact them in an
informal basis and really understand what the issues are in the community, where they
can let down, I find that very rewarding. We've, We've recently dones a cops, ahh, law
enforcement teen forums in the community and it is amazing to see how focused, how,
umm, how much these kids have to say to us about what's really going on in the
community once the barriers come down. They are very willing to talk to us, umm, I
think that the problem that exists in a lot of communities is that we as adults don't listen.
We think we know all the answers instead of listening to them. So, I always appreciate
the opportunities where I can be with, with teens in, in, in a form where they can really
express what is bothering them, what their needs are and, umm, how we can help them
achieve those ends. I will be hard to define one in particular but interacting with teens in,
in any, any form to me is, is really excillarating. I learn so much from them.
Q: What is it about you that make you volunteer?
(01:10:49) Again, 1, I think that I've always had a sense of social responsibility, umm, I
take that seriously as a citizen. I was raised that way, umm, to always give to the
community and I enjoy it. As I said, for, for instance when I give kids, umm, community
service hours as part of their contract, I always tell them do not be surprised that when
you come out of that situation, you may think:, oh, I don't want to do this, I don't want to
have 50 hours of community service work. But you'll be surprised, you will gain more
from it than you give to it. You will gain ten fold for ? ? ?? and they have all come back to
me and said the same thing that they did not expect realize that they had so much to give
to the community. It's important I think that we, all of us as citizens give to our
community and give of our talents. And it's just,.I feel it's a social responsibility but
again the rewards that you get in turn, umm, in learning about people, ahh, and then
teaching you in, in learning about the needs are and what you could do as a person to help
make your community more cohesive community are just immeasurable, the rewards. So,
you know it's hard to put in words, it's more of a, a feeling that you
gain... (pause)(laughs). (starts again) It's an intrinsic value that you gain. It's not
something that you say okay I'm going to do this because I'm going to get x, y, and z out
of this. It's (pause) When you are able to impact someone else's life and realize that you
had a direct part in that in changing someone's life for the better, you can't put that into
words. It is a feeling that, um, empowers you, uh, inspires you and in turn, what they give
back to you. For instance, going back to the community I've had one young lady who
worked with the elderly, that was one of her assignments is working at one of the
convalescent homes. And she went into it very reluctently and she said I don't think I can
be good at that. After she finished she came back and she told me, you know what I
thought I wanted to be a probation officer, she says, but after shadowing you I realized no
(laughs) it's too stressful. I don't think I want to do that. I thought okay. But what I did
decide is that I love working with the elderly and because of that I want to get into
working in the geriatric field. She was so inspired by it. So I think sometimes we do not
even understand the rewards that we will be given, in terms of understanding ourselves
and understanding others, and the impact that we have. And I think it gives you a better
sense of yourself. I think it makes you, um, have more self respect for yourself. I think it
gives you a sense of respect for others and again we can learn more from others than we
can ever could by trying to impart knowledge to, to someone else. That's where the true,
true learning comes in.
Q: What would you say to someone to encourage them to volunteer?
(01:15:10) When I worked with minors in particular, one of the key things I always do in
in meeting with them is to try to understand what their talents are. Try to understand their
assets and the things that they do well. And then once I understand that, I ask them how
can you share these talents with others. Do you think that you have a gift to give to
others. And usually the response is no no that's just something ideally no one would care.
But in helping them understanding that with their talents comes with the responsibility to
share those talents with others. And the others would want to enjoy their talents. I think
many times that is the key to to spark the interest in sharing that. And again, um,
sometimes people who are musicians or for instance artists who go in and share their
music with others, um, as part of their community service work. Maybe working with
children, maybe reading, uhm, to people, uhm, who are not able to read. Those types of
talents they realize that about themselves that they have a gift to give to the world. And
so it's just helping them understand that yes they have a gift to give. And most are very
willing after they understand that about themselves. People are too quick to criticize
themselves, this is what's wrong with me, and what I try to do is is turn it around saying
no. Yes you made a poor, poor choice, that's why you're seeing me because you were
arrested for this crime, but you have many talents as well and there are things that you
can share. And that tends to make a change of heart and opens them up to have respect
for themselves that they can embark to others as well. So that's what I try to do,uh,
usually it's very effective, but, um, I think the key is having the ability to help others see
the talent within themselves, that they have to share with others.
�1�
Carol Atwood
From: John Bisely
Sent: Thursday, June 16, 2011 12:18 PM
To: Carol Atwood; Roger Lee
Subject: RE: Signs on school sport fields
Attachments: P6160035.JPG
Here is the picture of the existing signs at all the school sites. They have been in place
since the sites were handed over to us. John
- - - -- Original Message---- -
From: Carol Atwood
Sent: Wednesday, June 15, 2011 8:58 PM
To: John Bisely; Roger Lee
Subject: Signs on school sport fields
Hi John -
Council requested signs at the school sport fields last year during the budget to inform the
public that these fields were extensions of our public parks after school hours. Tonight they
asked if the signs were in place.
Please let me know as I do a follow up package - For them and they meet next Tuesday.
Thanks,
Carol
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DEPARTMENT OF PARKS & RECREATION
CVPERTIN4
Date: June 6, 2011
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (406) 777 -3268 • FAX: (408) 777 -3366
To: Mayor and City Council
From: Mark Linder, Director
Re: Leadership 95014
Subiect
Leadership 95014 program review.
Background
During the May 23, 2011 Council Study Session on the 2011 -2012 Budget, a couple of questions
were raised regarding the purpose and usefulness of the Leadership 95014 program. This
information memorandum will discuss the purpose of Leadership 95014, the curriculum, and the
budget.
Leadership 95014 was built on the legacy of Lmdership Cupertino. The purpose is three -fold. One
is to prepare future Cupertino leaders for positions on Boards and Commissions, to serve as elected
officials, or to service as a community leader. The second is for those who may be new to
leadership positions in Cupertino and want to learn more about the community. The third is to
develop and sustain relationships among the varied /cross- sector participants that could be useful in
the future to tackle challenges and issues.
Prior to launching Leadership 95014, Kelly Kline and I conducted interviews with past Leadership
Cupertino participants, community leaders, and business leaders. The purpose of the interviews
was to learn what would make Leadership 95014 useful, interesting, and productive for both
participants and the community. As a result of the interviews, a Leadership 95014 Planning Team
was formed to plan the initial year of the program.
The initial Planning Team was comprised of-
Tom Avvakumovits, Director of Human Resources, Fremont Union High School District
Mayra Cruz, Institute for Community and Civic Engagement, De Anza College
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Michael Foulkes, Manager, State and Local Government Affairs, Apple
Christine Hanel, Cupertino Recreation Supervisor
Kelly Kline, Cupertino Economic Development Manager
Minh Le, President, Wilfred Jarvis Institute
Mark Linder, Director, Cupertino Parks and Recreation
Debbie Stephens Stauffer, former Chair, Cupertino Parks and Recreation Commission
Steve Ting, Cupertino Rotary
Aiko Yoshino, Cupertino Recreation Specialist
Discussion
The Planning Team developed the curriculum and methodology for the program. Based on the
interviews, we wanted an energetic, interactive program that had experiences as well as discussion.
The curriculum and activities for Leadership 95014 is attached.
Invitations to participate were sent to all recent applicants for Boards, Commissions, and candidates
for elected office. Invitations were also sent to Block Leaders. The Planning Team selected 13
participants for the inaugural class of Leadershi;� 95014. All the participants completed the
program including the final presentations on an issue of community interest.
The participants included:
Clinton Brownley, Cupertino Planning Commissioner
Gary Chao, Cupertino City Planner
Mark Fink, Head Librarian, Cupertino Library
Muneesh Goomer, Cupertino Block Leader
Trudy Gross, Assistant Principal, Monta Vista High School
Karen B. Guerin, Administrative Assistant, City of Cupertino
Jason Heskett, Resource Teacher, Cupertino High School and head of the FUHSD Teachers Union
Jason Lundgaard, State and Local Government Affairs, Apple
Albert Salvador, Cupertino Building Official
Paul Stanfield, Operations Manager, West Valley Community Services
Alan Takahashi, Bicycle and Pedestrian Commission
Jessica Wu, Block Leader
Leadership 95014 began with a two -day retreat in September 2010 and concluded with the
community issue presentations and graduation in May 2011. The program had two sections. First,
participants learned about Cupertino and community issues of interest including education,
business, environmental stewardship, and social services. Second, the participants were involved in
a personal leadership development program.
Leadership 95014 Budget
The total revenue for the program including the value of pro bono services provided by Minh Le
was $35,240.
The total expenditures, including the value of the pro bono service were $30,439.51.
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Tuition for the program was $1000. The $1000 included the cost of the iPad. Program participants
received an iPad instead of binder to save staff rime, paper, and to test the iPad as a future
Cupertino City Council binder replacement tool.. Program expenditures also included meals and
staff. The Leadership 95014 Planning Team will be considering a tuition increase for the second
year.
The pro bono services were provided by Cupertino based Wilfred Jarvis Institute and its President,
Minh Le. Minh conducted all of the personal leadership development aspects of Leadership 95014.
This included the opening retreat, meeting with the participants after each day, and a closing session
on May 19.
Eight of the participants will be present at the June 7 Council meeting to be acknowledged for their
accomplishment.
Cupertino staff who helped implement Leadership 95014 this past year included:
Kelly Kline — Kelly organized two of the progrem's days and served on the planning team.
Christine Hanel — Christine managed the budges; the collection of tuition, and the logistics for the
program.
Aiko Yoshino — Aiko handled logistics for each program day as well as managing the evaluation
process. Aiko also was the point person for communications with the participants.
Two participants received promotions during the program. Clinton Brownley was appointed to the
Planning Commission and Karen Guerin was promoted to Executive Assistant to the City Manager.
Thank you for the support of this program this past fiscal year. In order for the Cupertino
community to thrive, there needs to be a base of people willing to contribute their time and talents.
Leadership 95014 is an incubator for creating a broad group of stakeholders. By investing
resources in a stimulating and content rich program, we are motivating and empowering a dynamic
group that we can turn to for help on issues of complexity and importance.
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C upertino Chamber of Commerc
Your Partner in Silicon Valley
Examples of the Scope of Community Service Work performed by the Chamber of
Commerce
• Office hours are from 9 — 5 Monday through Friday excluding major holidays
• Our office is staffed by two full time employees and two part time maintaining
staff throughout the day
• We research and produce an annual community economic profile through various
resources made available to us
• We provide and distribute information packages for both new business
employee's new businesses and new residents
• When requested, we provide Director of Administrative Services, contact
information regarding those interested in developing businesses in or relocating
businesses to Cupertino, usually at EDC meetings if not before
• We participate in various committees, such as CERT, EDC, General Plan
planning committee, Planning and City Council meetings
• We provide community services /events showcasing Cupertino by sponsoring
State of the City Lunch, Lunar New Year Lunch,
• We provide the opportunity for community exposure of businesses, non - profits,
and artists at Cupertino Jubilee/Fall Festival and Diwali Festivals. Involving the
schools with activities and chicken dance
• Since 1954 we have recognized the community outstanding citizens and Business
Leaders during our STAR Awards.
• We deliver 10,000 copies of our Cormmunity and Business Guide to the residents
of Cupertino. Inside this publication we provide information on the school
districts, city services, public services, emergency numbers, and calendar of
events, non profit organizations, business services, recreational facilities and
much more.
• We are a PG &E payment center, providing service to our community and those
around Cupertino
• We hold Ribbon cuttings and Monthly Mixers highlighting local businesses
providing them with community, city staff, council and commissioners, and
business leaders exposure
• We participate in special interest committees as requested by city
council/commissioners whenever possible, one of which was the signage issues.
• We are currently participating in the North Vallco Study Committee
• We provide feedback to city staff on issues regarding business ie: BMR funding,
Quarry incorporation business fees, Entertainment tax, Telecommunications tax
• We provide business discounts to teac:aers via our Business / Education Council
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• We visited many of the business community and assisted some with issues
pertaining to signage and the permitting process.
• We speak at non -profit / service organizations meetings keeping them informed
on the various changes in Cupertino and pass along their information to others
who may be looking to join such an organization.
• We match companies to share information that will compliment each other;
example: A gym is working with a realtor — realtor gets free memberships for new
home buyer for advertising the gym at open houses.
• We provide business counseling at no charge through SCORE
• We provide information for the schools, realtors, lenders and the tourism industry
All of the above is providing a service to our community. We take many hours
promoting the business community and providing the community with a service. We
attend trade shows and seminars promoting business in Cupertino.
In 06/07 we mailed approximately 678 relocation packages, this packet includes but
is not limited to the following: Community Guide & Business Directory, Cupertino
street map and the Cupertino Scene. Business relocation packages also contain
membership information and business newsletter. Some request other information
which we will also mail.
We provided one on one "Walk — In" support for inquiries, these range from visitors
to the area, spouses of business people and residents requesting various information
regarding our community. We also provide telephone, mail and email inquires which
may not always be related to relocation or business, but are aimed at general
information.
The Cupertino Chamber of Commerce has been a proud member of the community of
Cupertino since 1954. We work hard to maintain a high quality of service to the
community and the businesses. Our strong working relationship with the city of
Cupertino is also one of our services we are proud of The mutual benefits of this
relationship are evident in the community around us. The new growth of business
such as the Vallco Shopping Mall, with new restaurants and stores coming is a sign of
a strong economy.
Peets Coffee and Pinera Bread area, show we can provide retail centers that are
welcomed by the community.
As we move into another year the Chamber of Commerce looks forward to working
with the city council members, commissioners and staff, maintaining the strong
community leadership.
Respectfully submitted as our report for the year per contract requirements
Christine Giusiana, CEO
Cupertino Chamber of Commerce
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-- C upertino Chamber of Commerc
- - Your Partner in Silicon Valley
Hard Cost breakdown
Relocation Packages
$2.90 individual package
$3.10 cost of materials
1.70 labor
7.70 x 678 = $5,220.60
Community Guide & Business Director
$2,000.00 Staff Cost (80 hours @25/hour for compilation of information)
500.00 Staff Cost (20 hours @25 /hour for design and layout)
$2,500.00
Support for Inquiries
$6,250.00 Based on approximately 3000 inquiries from walk — in, phone, email and
mail, at 5 minutes per contact �� $25.00/hour
Approximate value cost of communi service $13,970.60
Staff time given for committee meetings, city held meetings and community driven
events have not been included in the above breakdown.
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CUPERTINO
Su iect
OFFICE OF THE CITY MANAGER
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255
TELEPHONE: (408) 7'7 -3212 www.cupertino.org
CITY COUNCIL STAFF REPORT
Meeting: June 21, 2011
Per council direction provide printing options for community newsletter Cupertino Scene
Description:
Currently 23,300 issues of 16 pages Cupertino Scene are printed 10 times in a year and get
distributed to all residential and business addresses in the city. The cost of printing per edition is
$3,760 and the cost of postage per issue is $3,500 with the total cost of $7,260 per edition.
Discussion:
Per Council direction, staff has explored several alternatives. The current Scene is printed on 50#
Paper with 30% recycled content (PCW). This paper comes in 8 -page increments.
Staff first explored the option of changing the number of pages printed per edition. The second
consideration was changing the number of times 1:he newsletter is printed each year. The third
consideration was to print the newsletter as an insert of Cupertino Courier. The options are
described as follows:
OPTION 1: Change the number pages in the newsletter. The current
• The city can increase the number of pages of the publication from 16 to 24 pages. This
will result in estimated printing costs of $4,278 per edition.
• The city can decrease the number of pages from 16 to 8. This will result in estimated
printing costs of $3,304 per edition.
OPTION 2: Change the number of times the newsletter is published
• For each month the Scene is not printed as; currently configured, the City can save
$7,260.
• For each additional month the Scene is printed as currently configured, it will cost City
$7,260.
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OPTION 3: Printing the newsletter once a month as an insert in Cupertino Courier
The cost of printing a folded 8 pages 10" x 12.5" Tabloid insert is $3,064.
• Advantage: Save the cost of postage
• Disadvantage: Identity of the publication becomes a subset of Courier distribution. The
Courier delivers the insert with its delivered papers only and not with the papers
distributed in newsstands. The Courier distribution does not cover all the addresses in the
city.
Prepared by: Nidhi Mathur, Web Specialist
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