Exhibit CC 6-7-2011 2011/12 Proposed Budget Council Follow Up Items cc 6 - 7//i
2011/12 Proposed Budget
Council Follow Up Items
To the Page
City Council Number
1 CIP Reconciliation - finance versus public works 5/26/2011 104
2 Steven's Creek Phase 2 - funding for $1.2 million 5/26/2011 114
3 List of Festivals included in the budget 5/26/2011 120
4 Fleet purchases - $735,000 5/26/2011 122
5 Park and Building Maintenance items - approved /deferred 5/26/2011 124
6 Department Trend Analysis 5/26/2011 128
7 Average Room Rate Trends - TOT proposal 5/26/2011 154
8 Redevelopment Staffing Summary 5/26/2011 160
9 Sheriff Contract Expiration Date 5/26/2011 162
10 Aquarium Maintenance Agreement Terms 5/26/2011 164
11 Breakdown for Green Building Consultant Budget 5/26/2011 166
12 Detail of the City Council Budget 5/26/2011 168
13 Election Costs - last two elections 5/26/2011 174
14 Unfunded Information Technology Requests 5/31/2011 176
15 Public Works Administration fluctuations 5/31/2011 178
16 Street Cleaning fluctuations 5/31/2011 178
17 Sports Center fluctuations 5/31/2011 178
18 School Site Maintenance fluctuations 5/31/2011 178
19 City Hall Maintenance fluctuations 5/31/2011 178
20 List of Discretionary Funds 5/31/2011 180
21 Festival Policy
22 Analysis of impact on golf course fee increases
g /finance /budget/2011/12/2011 -12 CC follow up items
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Carol Atwood
From: Aarti Shrivastava
Sent: Tuesday, May 24, 2011 1:12 PM
To: Carol Atwood
Subject: Budget - Info on Casp
Carol,
Here's some information on questions asked by the Councilmembers on CASp.
What is CASp?
CASp is a program that is part of the new Construction - Related Accessibility Standards Compliance Act ". This
program created a new professional title called "Certified Access Specialists" (or CASp), these professionals
assist building /business owners in complying with all of i:he confusing and sometimes conflicting State and
Federal accessibility laws and regulations.
What is the Construction - Related Accessibility Standards Compliance Act?
The Construction- Related Accessibility Standards Compliance Act, California Civil Code, Sections 55.51 -55.54 is
a new law that went into effect on July of 2009 and was based upon SB -1608. This law will help educate,
encourage and motivate business owners to upgrade and retrofit their businesses to comply with State and
Federal accessibility laws, and is completely voluntary. Instead of being punitive in nature, this law
encourages businesses by rewarding compliance. By demonstrating a desire to upgrade their building or
business to be accessible, the State will grant you "special legal rights" designed to help defend against
accessibility related lawsuits. You obtain these rights by obtaining certification from a State Certified Access
Specialist or CASp.
Thanks!
Aarti
1 Rev i k>ed i 66,
CASp and Green Building Consultant Costs
COST TOTAL
1. CONSULTANT BUDGET
CASp
State law requires every local building department
to certify "hire or retain" a CASp consultant to
provide consultation to permit applicants with
accessibility standards.
Certification Fees $ 6000
Consultation Fees $ 23000
7503 -7011 TOTAL $ 29,000
Certified Green Building Consultant $ 5,000
This item is required for the City for plan review of
projects required to comply with the adopted CALGreen
code requirements. This is an anticipated cost that will
be monitor throughout this fiscal year.
7503 -7014 TOTAL $ 5,000
R -eVISE 1107
City Council Follow up Questions
Information Technology /Audio Visual Projects Not Approved
FY 2011/12
Project Request Amount
PC Turnover - Phase II IT $65,000 Hold to analyze virtual desktop
Remote Live Production System City Channel $17,500 Not high priority - no funding avail
Scala digital signage - Senior Center City Channel $7,500 Not high priority - no funding avail
Video conferencing System City Channel $7,500 Not high priority - no funding avail
Lenovo ThinkPad Public Works $2,600 Duplicates another machine
Laptop City Attorney $3,000 Utilize iPad first - midyear?
Permit Software Replacement Comm Dev $18,515 Funded $91,485; no more funding
iPads - additional Comm Dev $2,800 Add'l allocation not available
Requested through IT $124,415
EOC audio - visual upgrade City Channel $25,000 Not high priority - no funding avail
Add'l power outlets @ Dais City Channel $5,000 NCN - Battery backup purchased
Large Audience Timer City Channel $1,500 Not high priority - no funding avail
Requested through PW $31,500
Total Unapproved $155,915
g/admin services/budget/budsget sessions/2011 /12/IT unapproved requests
1'7
Council Follow up Questions
2011/12 Budget Study Session
RE: Various Public Works Department Budget Trends
Public Works Administration 110 -8001
Budget decreased by $30,429 ($579,360 versus $548.931) due to:
1. Public Works Director vacancy;
2. Conference and meeting expense for League of California Cities reduced $8,000;
3. Info Tech charge -backs reduced $10,200 (follows software/hardware purchases).
School Site Maintenance 110 -8312
Budget increased by $25,461 ($574,398 versus $548,937) due to:
1. Additional Equipment depreciation charge -backs of $19,250 as a result of the pending
purchase of two new 1 -ton utility body vehicles.
Street Cleaning 110 -8402
Budget decreased by $51,538 ($143,413 versus $91,538) due to:
1. Positions budgeted to this division have gone up and down over the last several years
with corresponding decreases / increases in other Service Center budgets. Changes are in
response to sweeping needs and response to citizen complaints. This year, the salary and
benefit totals are consistent with those of FY 2009/10, or a reduction of $41,918;
2. Equipment depreciation charge -backs reduced by $12,000 as equipment is approaching
its' estimated useful life.
Community Hall 110 -8512
Budget increased by $187,304 ($404,866 versus $217,562) due to:
1. Info Tech charge -backs increased $175,600 for depreciation on City Channel
hardware /software at Community Hall. Depreciation accelerated to provide a
replacement fund before the estimated useful life of the equipment.
Sports Center Building Maintenance 570 -8510
Budget increased by $78,178 ($331,807 versus $253,629) due to:
1. Increase in facility maintenance items of $60,000 for replacement of front counter,
bollard lights on courts, pool demolition and front gate replacement;
2. Utility increases of $5,000 for electricity, water & sewer.
178