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8-2-11 Searchable PacketTable of Contents Agenda..... ..............................4 June 15 City Council minutes Draft Minutes . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 July 5 City Council minutes Draft Minutes . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Accounts Payable for period ending June 30, 2011 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Accounts Payable for period ending July 1, 2011 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Accounts Payable for period ending July 8, 2011 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Accounts Payable for period ending July 15, 2011 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Accounts Payable for period ending July 22, 2011 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Payroll for period ending July 8, 2011 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Payroll for period ending July 22, 2011 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Treasurer's Investment and Budget Report for Quarter Ending June 2011 Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Investment Portfolio . . . . . . . . . . . . . . . . . . . . . . . . 68 Retiree Health Trust Report . . . . . . . . . . . . . . . . . . . . 70 Investments by Type, Rate of Return, and Compliance Charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 General Fund Budget Report . . . . . . . . . . . . . . . . . . . 74 Expenditure and Revenue Charts . . . . . . . . . . . . . . . . . 75 Add Roth 457 Option to the ICMA Deferred Compensation Plan Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 81 ICMA -RC 457 Plan Roth Provisions Questions and Answers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Authorize the City Manager to sign letters responding to three Civil Grand Jury reports Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 A Response Letter Pensioners . . . . . . . . . . . . . . . . . . 89 B Response Letter Fire Dept . . . . . . . . . . . . . . . . . . . 91 C Response Letter Emergency Dispatch . . . . . . . . . . . . . 93 Parks and Recreation Commission Work Plan for Fiscal Year 2011 -2012 Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 1 Grant of Easement for Roadway Purposes, Rajiv Pendyala and Sudharani Pendyala, 10566 Santa Lucia Drive, APN 342 -16- 039 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Grant of Easement . . . . . . . . . . . . . . . . . . . . . . . . 98 Map.... ............................102 Grant of Easement for Roadway Purposes, Jagriti Mukherjee and Aniruddha Mukherjee, 21856 Hermosa Avenue, APN 357- 16 -052 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 103 Grant of Easement . . . . . . . . . . . . . . . . . . . . . . . . 104 Map.... ............................108 Improvement Agreement, Rajiv Pendyala and Sudharani Pendyala, 10566 Santa Lucia Drive, APN 342 -16 -039 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Improvement Agreement . . . . . . . . . . . . . . . . . . . . . 111 Map.... ............................125 Municipal Improvements, Hsuehli Joseph Yeh and Hsiaowen Tung, 10131 Santa Clara Avenue, APN 326 -24 -050 Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 Map.... ............................127 City Project, Reconstruction of Curbs, Gutter, and Sidewalks Project No. 2010 -05 Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 Attachment A - 2010 Reconstruction of Curbs Gutters and Sidewalk Project Address List . . . . . . . . . . . . . . . . 129 City Project, Scenic Circle Access, Project No. 2010 -9136 Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 City Project, 2010 Pavement Maintenance Project Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 Attachment A - 2010 Pavement Maintenance Street List . . . . . 133 Quitclaim Deed and Authorization for Underground Water Rights, Rajiv Pendyala and Sudharani Pendyala, 10566 Santa Lucia Drive, APN 342 -16 -039 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 134 Quitclaim Deed . . . . . . . . . . . . . . . . . . . . . . . . . . 135 Map.... ............................139 Quitclaim Deed and Authorization for Underground Water Rights, Boyer Family Partnership I, L.P., 20605 Lazaneo Drive, APN 326 -33 -096 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 140 Quitclaim Deed . . . . . . . . . . . . . . . . . . . . . . . . . . 141 Map.... ............................146 Quitclaim Deed and Authorization for Underground Water Rights, Bruce C. Steakley and Joyce M. Steakley, 21750 Rainbow Drive, APN 366 -03 -064 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 147 Quitclaim Deed . . . . . . . . . . . . . . . . . . . . . . . . . . 148 P Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Quitclaim Deed and Authorization for Underground Water Rights, Da -Yuan Tung and Hsin -Ning Keng, 10611 Culbertson Drive, APN 375 -36 -025 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 153 Quitclaim Deed . . . . . . . . . . . . . . . . . . . . . . . . . . 154 Map.... ............................158 Quitclaim Deed and Authorization for Underground Water Rights, Shih Yu Lo and Pei Ting Chung, 18780 Pendergast Avenue, APN 375 -27 -028 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Quitclaim Deed . . . . . . . . . . . . . . . . . . . . . . . . . . 160 Map.... ............................164 Quitclaim Deed and Authorization for Underground Water Rights, Kee Yun Hwang, 10037 Bret Avenue, APN 375 -11 -019 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 165 Quitclaim Deed . . . . . . . . . . . . . . . . . . . . . . . . . . 166 Map.... ............................170 Quitclaim Deed and Authorization for Underground Water Rights, Ronsdale Management LLC, a California Limited Liability Company, 10483 Mira Vista Avenue, APN 357 -04 -080 Draft Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . 171 Quitclaim Deed . . . . . . . . . . . . . . . . . . . . . . . . . . 172 Map.... ............................176 Assessment of fees on private parcels for the annual weed abatement program Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177 Assessment Report . . . . . . . . . . . . . . . . . . . . . . . . 179 Ordinance to "Opt in" to an Alternative Voluntary Redevelopment Program under ABx1 27, the Voluntary Program Act Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181 A Draft Opt in Ordinance . . . . . . . . . . . . . . . . . . . . . 183 B Summary of Enacted State Budget Legislation . . . . . . . . . 187 C Funds Available for Non Housing Redevelopment Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215 3 CUPERTINO AGENDA CUPERTINO CITY COUNCIL — REGULAR ADJOURNED MEETING CUPERTINO REDEVELOPMENT AGENCY — REGULAR MEETING 10350 Torre Avenue, Community Hall Council Chamber Tuesday, August 2, 2011 5:00 PM CITY COUNCIL MEETING ROLL CALL — 5:00 PM CLOSED SESSION 1. Subject Conference with legal counsel - Significant Exposure to Litigation (Gov't Code 54946.9(b)(1)) Description One case Page No written materials in packet 2. Subject Conference with legal counsel - existing litigation (Government Code 54956.9(a)) Description City of Cupertino v. Yuen / Zhang et al, Santa Clara County Superior Court Page No written materials in packet PLEDGE OF ALLEGIANCE — 6:45 PM ROLL CALL CEREMONIAL MATTERS — PRESENTATIONS 3. Subject Proclamation recognizing Angela Zhang and Natalie Ng of Monta Vista High School for their award from Santa Clara Valley Science and Engineering Fair Association (SCVSEFA) Recommended Action Present proclamation Page No written materials in packet 4. Subject Proclamation recognizing Stephanie Wang and Jennifer Wang for starting and running the Cooper's Dream dog rescue group Recommended Action Present proclamation Page No written materials in packet n Tuesday, August 2, 2011 Cupertino City Council Cupertino Redevelopment Agency 5. Subject Presentation from Santa Clara County Fire Chief Ken Kehmna Recommended Action Receive presentation Page No written materials in packet POSTPONEMENTS WRITTEN COMMUNICATIONS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the council on any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the council from making any decisions with respect to a matter not listed on the agenda. CONSENT CALENDAR Unless there are separate discussions and /or actions requested by council, staff or a member of the public, it is requested that items under the Consent Calendar be acted on simultaneously. 6. Subject Payroll for period ending July 22, 2011 Recommended Action Adopt Resolution No. 11 Draft Resolution Page 13 7. Subject June 15 City Council minutes Recommended Action Approve minutes Draft Minutes Page 8. Subj ect July 5 City Council minutes Recommended Action Approve minutes Draft Minutes Page 9. Subject Accounts Payable for period ending June 30, 2011 Recommended Action Adopt Resolution No. 11 -114 Draft Resolution Page 10. Subject Accounts Payable for period ending July 1, 2011 Recommended Action Adopt Resolution No. 11 -115 Draft Resolution Page 5 Tuesday, August 2, 2011 11. Subj ect Accounts Payable for period ending July 8, 2011 Recommended Action Adopt Resolution No. 11 -116 Draft Resolution Page Cupertino City Council Cupertino Redevelopment Agency 12. Subj ect Accounts Payable for period ending July 15, 2011 Recommended Action Adopt Resolution No. 11 -117 Draft Resolution Page 13. Subj ect Accounts Payable for period ending July 22, 2011 Recommended Action Adopt Resolution No. 11 -118 Draft Resolution Page 14. Subject Payroll for period ending July 8, 2011 Recommended Action Adopt Resolution No. 11 -119 Draft Resolution Page 16. Subject Add Roth 457 Option to the ICMA Deferred Compensation Plan Recommended Action Adopt resolution No. 11 -120 Description Add an option to the existing ICMA -RC deferred compensation plan that will offer Roth 457 features such as after -tax contributions and tax -free withdrawals Staff Re ort Draft Resolution ICMA -RC 457 Plan Roth Provisions Questions and Answers Page 0 Tuesday, August 2, 2011 Cupertino City Council Cupertino Redevelopment Agency 17. Subject Authorize the City Manager to sign letters responding to three Civil Grand Jury reports Recommended Action Authorize the City Manager to sign the attached letters responding to the Civil Grand Jury's findings and recommendations on emergency dispatch, fire department response, and rehiring pensioners Staff Re ort A Response Letter Pensioners B Response Letter Fire Deft C Response Letter Emergency Dispatch Page 18. Subject Parks and Recreation Commission Work Plan for Fiscal Year 2011 - 2012 Recommended Action Approve Work Plan Staff Report Page 19. Subject Grant of Easement for Roadway Purposes, Rajiv Pendyala and Sudharani Pendyala, 10566 Santa Lucia Drive, APN 342 -16 -039 Recommended Action Adopt Resolution No. 11 -121 Description The property owners of this residential development agree to grant to the City an easement for public roadway purposes, together with the right to construct, operate, repair and maintain public utilities and improvements, over a portion of the property Draft Resolution Grant of Easement Map Page 20. Subject Grant of Easement for Roadway Purposes, Jagriti Mukherj ee and Aniruddha Mukherjee, 21856 Hermosa Avenue, APN 357 -16 -052 Recommended Action Adopt Resolution No. 11 -122 Description The property owners of this residential development agree to grant to the City an easement for public roadway purposes, together with the right to construct, operate, repair and maintain public utilities and improvements, over a portion of the property Draft Resolution Grant of Easement Map Page 7 Tuesday, August 2, 2011 Cupertino City Council Cupertino Redevelopment Agency 21. Subject Improvement Agreement, Rajiv Pendyala and Sudharani Pendyala, 10566 Santa Lucia Drive, APN 342 -16 -039 Recommended Action Adopt Resolution No. 11 -123 Description Through the improvement agreement with the City, the applicants for a building permit for a single - family residential development will be obligated to bond and construct city- specified roadside improvements along the street frontage of their building site Draft Resolution irovement Agreement Map Page 22. Subject Municipal Improvements, Hsuehli Joseph Yeh and Hsiaowen Tung, 10131 Santa Clara Avenue, APN 326 -24 -050 Recommended Action Accept Municipal Improvements Description The work included sidewalk, curb & gutter, driveway approach, utility trench and paving as required by the improvement agreement with the City Staff Re ort Map Page 23. Subject City Project, Reconstruction of Curbs, Gutter, and Sidewalks Project No. 2010 -05 Recommended Action Accept Project No. 2010 -05 Description The work consisted of concrete repairs at various locations throughout the City Staff Re ort Attachment A - 2010 Reconstruction of Curbs Gutters and Sidewalk Project Address List Pte 24. Subject City Project, Scenic Circle Access, Project No. 2010 -9136 Recommended Action Accept Project No. 2010 -9136 Description The work consisted of the construction of a pathway to access Blackberry Farm from Scenic Circle Staff Report Page 25. Subj ect City Proj ect, 2010 Pavement Maintenance Proj ect Recommended Action Accept Project No. 2010 -04 Description The work consisted of roadway surface and concrete improvements at various locations throughout the City Staff Report Attachment A - 2010 Pavement Maintenance Street List Page Tuesday, August 2, 2011 Cupertino City Council Cupertino Redevelopment Agency 26. Subject Quitclaim Deed and Authorization for Underground Water Rights, Rajiv Pendyala and Sudharani Pendyala, 10566 Santa Lucia Drive, APN 342 -16 -039 Recommended Action Adopt Resolution No. 11 -124 Description The property owners of this residential development agree to grant to the City the right to extract water from the basin under the overlying property Draft Resolution Quitclaim Deed Map Page 27. Subject Quitclaim Deed and Authorization for Underground Water Rights, Boyer Family Partnership I, L.P., 20605 Lazaneo Drive, APN 326 -33 -096 Recommended Action Adopt Resolution No. 11 -125 Description The property owner of this residential development agrees to grant to the City the right to extract water from the basin under the overlying property Draft Resolution Quitclaim Deed Map Page 28. Subject Quitclaim Deed and Authorization for Underground Water Rights, Bruce C. Steakley and Joyce M. Steakley, 21750 Rainbow Drive, APN 366 -03 -064 Recommended Action Adopt Resolution No. 11 -126 Description The property owners of this residential development agree to grant to the City the right to extract water from the basin under the overlying property Draft Resolution Quitclaim Deed Map Page 29. Subject Quitclaim Deed and Authorization for Underground Water Rights, Da -Yuan Tung and Hsin -Ning Keng, 10611 Culbertson Drive, APN 375 -36 -025 Recommended Action Adopt Resolution No. 11 -127 Description The property owners of this residential development agree to grant to the City the right to extract water from the basin under the overlying property Draft Resolution Quitclaim Deed Map Page 9 Tuesday, August 2, 2011 Cupertino City Council Cupertino Redevelopment Agency 30. Subject Quitclaim Deed and Authorization for Underground Water Rights, Shih Yu Lo and Pei Ting Chung, 18780 Pendergast Avenue, APN 375 -27 -028 Recommended Action Adopt Resolution No. 11 -128 Description The property owners of this residential development agree to grant to the City the right to extract water from the basin under the overlying property Draft Resolution Quitclaim Deed Map Page 31. Subject Quitclaim Deed and Authorization for Underground Water Rights, Kee Yun Hwang, 10037 Bret Avenue, APN 375 -11 -019 Recommended Action Adopt Resolution No. 11 -129 Description The property owner of this residential development agrees to grant to the City the right to extract water from the basin under the overlying property Draft Resolution Quitclaim Deed Map Page 32. Subject Quitclaim Deed and Authorization for Underground Water Rights, Ronsdale Management LLC, a California Limited Liability Company, 10483 Mira Vista Avenue, APN 357 -04 -080 Recommended Action Adopt Resolution No. 11 -130 Description The property owner of this residential development agrees to grant to the City the right to extract water from the basin under the overlying property Draft Resolution Quitclaim Deed Map Page ITEMS REMOVED FROM THE CONSENT CALENDAR (above) PUBLIC HEARINGS 33. Subject Municipal Code Amendment regarding Single - Family Residential Zones (R -1) Recommended Action Conduct first reading of Ordinance No. 11 -2079: "An Ordinance of the City Council of the City of Cupertino amending Chapter 19.28, Single- Family Residential Zones, to improve readability and consistency, the two -story design review process, public noticing requirements, story pole requirements, and standards for Sloped Single- Family Residential Lots" Description Applications: MCA - 2011 -03, EA- 2011 -05; Amendment to Chapter 19.28, R1 Zones to improve readability and consistency and to evaluate the requirements for Sloped Single Family Residential Lots, the 2 -story design review process, public noticing & story poles; Applicant: City of Cupertino; Location: Citywide Page Report will be available Friday, July 29 10 Tuesday, August 2, 2011 UNFINISHED BUSINESS NEW BUSINESS Cupertino City Council Cupertino Redevelopment Agency 34. Subject Assessment of fees on private parcels for the annual weed abatement program Recommended Action Conduct a hearing and adopt Resolution No. 11 -131 Staff Report Assessment Report Page 35. Subject Ordinance to "Opt in" to an Alternative Voluntary Redevelopment Program under ABx 127, the Voluntary Program Act Recommended Action Conduct the first reading of Ordinance 11 -2080: "An Ordinance of the City Council of the City of Cupertino enacted pursuant to Health and Safety Code section 34193 to elect and implement participation by the City of Cupertino and the City of Cupertino Redevelopment Agency in the alternative voluntary Redevelopment program ORDINANCES STAFF REPORTS COUNCIL REPORTS ADJOURNMENT 11 Tuesday, August 2, 2011 Cupertino City Council Cupertino Redevelopment Agency The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a final decision of the City Council/Redevelopment Agency must be brought within 90 days after a decision is announced unless a shorter time is required by State or Federal law. Any interested person, including the applicant, prior to seeking judicial review of the city council's decision with respect to quasi-judicial actions, must first file a petition for reconsideration with the city clerk within ten days after the council's decision. Any petition so filed must comply with municipal ordinance code §2.08.096. In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make reasonable efforts to accommodate persons with qualified disabilities. If you require special assistance, please contact the city clerk's office at 408 - 777 -3223 at least 48 hours in advance of the meeting. Any writings or documents provided to a majority of the Cupertino City Council after publication of the packet will be made available for public inspection in the City Clerk's Office located at City Hall, 10300 Torre Avenue, during normal business hours and in Council packet archives linked from the agenda /minutes page on the Cupertino web site. 12 CUPERTINO DRAFT MINUTES CUPERTINO CITY COUNCIL Regular Adjourned Meeting Wednesday, June 15, 2011 PLEDGE OF ALLEGIANCE At 6:50 p.m. Mayor Gilbert Wong called the regular meeting to order in the Council Chamber, 10350 Torre Avenue, Cupertino, California, and led the Pledge of Allegiance. ROLL CALL Present: Mayor Gilbert Wong, Vice -Mayor Mark Santoro, and Council members Barry Chang, Orrin Mahoney, and Kris Wang. Absent: none. STUDY SESSION 1. Subject Study Session on the proposed 2011 -12 Capital Improvement Program Recommended Action Conduct Study Session Recording Secretary Kirsten Squarcia distributed the following written materials: • An email from Jennifer Griffin regarding Lawrence -Mitty Park • Summary of Staff Recommendations & 2011/12 Proposed Budget Park Building Maintenance Public Works Director Timm Borden reviewed the proposed CIP budget including a status of current and past projects, staff recommendations, a priority system of projects; and an unfunded list of projects. Council requested an explanation of the various sources of funding available for each project category. A list of funding was subsequently provided. ORAL COMMUNICATIONS - None Council recessed from 9:11 p.m. to 9:20 p.m. Based on discussion the following projects were deleted from the draft 2011/2012 CIP by straw vote of the City Council: • Sports Center Sports Court - determination required whether a sports court, covered gymnasium, or a pool should be added. Council asked Staff for a cost benefit analysis of filling in the pool verses removing the pool. Residents will be surveyed in an upcoming study to determine an appropriate use for the space. 13 June 15, 2011 Cupertino City Council • AM Radio Station Antenna and Transmitter Relocation • CH Generator Connection • McClellan Ranch Environmental Education Facility • Library Parking • Rancho Rinconada Street Study • Simms Property • Skate Park • Additional Tennis Court Lighting — Sports Center • Photovoltaic System & Car Port at Corp Yard The following projects were moved to the Unfunded List: • Sports Center Sports Court • Wilson Park Irrigation System Renovation • Temporary Dog Park — Mary Avenue • Service Center Tool Crib • Blackberry Golf Pro -Shop Upgrades Page 2 The following new projects were added the 2011/2012 CIP: • Various Minor Intersection Traffic Signal Battery Backup System — Council request remaining intersections to be added to the report by the June 21 Council meeting. • Annual Pavement Management 2011 -12 • Annual Curbs, Gutters and Sidewalk Repair & ADA Ramps 2011 -12 • Civic Center Master Plan • Electric Vehicle Charging Station The following new projects were added to the Unfunded List: • Blackberry Golf Course Master Plan • McClellan Ranch / Simms Master Plan • Linda Vista Pond Improvements — Council requested Staff to provide alternative solutions by the June 21 Council meeting. • Tri- School Area Sidewalk Project • Sports Center Tennis Court Retaining Wall • Various City Wide Bicycle Plan Implementation • Pavement Management Gap for Public Funding — Council requested Staff to provide more data by the June 21 Council meeting. • Traffic Management Study at the Intersections of Steven's Creek and Tantau, Stevens Creek and Vista, and Kim Street between Bollinger and McClellan. Additionally, Council asked staff to investigate the cost of re- surfacing the paths and trails with a non -slip and more cushioned type of material for Various Park Path and Parking Lot Repairs & Resurfacing; to review and verify all projects that might qualify for a gas tax; and investigate the speed bumps that were removed at Terrace Drive for possible replacement. 14 June 15, 2011 Cupertino City Council ADJOURNMENT At 11:16 p.m., the meeting was adjourned. Kirsten Squarcia, Recording Secretary Page 3 Staff reports, backup materials, and items distributed at the City Council meeting are available for review at the City Clerk's Office, 777 -3223, and also on the Internet at www.cupertino.org Click on Agendas & Minutes, then click on the appropriate Packet. Most Council meetings are shown live on Comcast Channel 26 and AT &T U -verse Channel 99 and are available at your convenience at www.cupertino.org Click on Agendas & Minutes, then click Archived Webcast. Videotapes are available at the Cupertino Library, or may be purchased from the Cupertino City Channel, 777 -2364. 15 CUPERTINO DRAFT MINUTES CUPERTINO CITY COUNCIL Regular Meeting Tuesday, July 5, 2011 PLEDGE OF ALLEGIANCE At 6:45 p.m. Mayor Gilbert Wong called the regular meeting to order in the Council Chamber, 10350 Torre Avenue, Cupertino, California, and led the Pledge of Allegiance. ROLL CALL Present: Mayor Gilbert Wong, Vice -Mayor Mark Santoro, and Council members Barry Chang, Orrin Mahoney, and Kris Wang (6:55 p.m.). Absent: none. CLOSED SESSION - None CEREMONIAL MATTERS — PRESENTATIONS 1. Subject Presentation from the Housing Commission Recommended Action Receive presentation Nicole Maroko, Housing Commission member, reported that the Commission provided oversight for the city's Housing Element and the below market rate housing. In addition it made recommendations on the Community Development Block Grant and Human Services Grant allocations. Ms. Maroko also commented on the Habitat for Humanity project on Cleo Avenue as well as other projects in the city for senior housing and transitional housing for victims of domestic abuse. She noted that the Commission continued to pursue affordable housing opportunities. The Council received the report and no action was taken. POSTPONEMENTS City Clerk Kimberly Smith noted that staff requested a postponement of item No. 19, a summary easement vacation and termination of agreement for the property north of the Vallco Shopping Center. Public Works Director Timm Borden explained that this issue involved a 1974 easement and staff requested that it be continued to the next Council meeting so that further study and background could be done. 16 July 5, 2011 Cupertino City Council Page 2 Mahoney moved and Chang seconded to continue this item to the next meeting. The motion carried 4 -0 with Council member Wang absent. WRITTEN COMMUNICATIONS The City Clerk presented the following written communications: • Presentations — a copy of the PowerPoint presentation from the Cupertino Housing Commission • Item No. 19 — An email from Ruby Elbogen opposed to giving away overhead and below - ground rights on the property • Item No. 19 — An email from Darrell Lum inquiring about existing easements on the property • Item No. 20 — Staff reports from March 4, 2008 and December 18, 2007, regarding the Cleo Avenue project • Item No. 20 — a copy of the PowerPoint presentation from the staff ORAL COMMUNICATIONS Jerome Viet asked Council to reduce a fine he had received from the city in the amount of $6,100. He stated that a contractor had approached him about two trees in front of his house saying that they were diseased and should be removed for safety reasons. He permitted the removal, but later received notice from the city imposing the fine for removal of city trees. He had not realized they were not his trees, could not afford the fine, and was asking for a hearing on the matter or a reduction of the fine. The City Attorney stated that Council could agendize this matter for a future Council meeting. At that time they could amend the fee schedule and /or agree to an exception clause to the ordinance in place. Such a clause would apply to all situations, not just this one request. She further noted that Council could not grant a waiver at this time. Council agreed to discuss whether or not to agendize this matter later in the meeting. Darrell Lum stated that he understood that Item 19 had been postponed but he wanted to emphasize the serious consequences of the lack of disclosure concerning the easement under discussion. He urged Council to consider the significant impact on the public and the city in terms of time and money. Vedang Uttarmar and Ajay Mandlekar, representing the Green Youth Alliance, expressed support for a city -wide ban on single -use plastic bags, and explained how the bags negatively impacted the environment and the machinery at recycling centers. Several countries had already banned their use, as had several local cities, including San Jose, Belmont, Pacifica and San Francisco. The students noted that there were some side effects: For example, when the plastic bags were banned in San Francisco, there was an increase in the number of paper bags used, which was not good for the environment. The students said that that banning single use plastic bags or imposing a fine on their use, while perhaps not a perfect solution, was a good step in the right direction, and they asked the City of Cupertino to take the lead on this issue. 17 July 5, 2011 Cupertino City Council Page 3 Council Member Kris Wang, who also represented the city on the Santa Clara County Cities' Association, stated that this issue had been reviewed by the Recycling and Waste Management Committee and a resolution on banning single use plastic bags would be coming to all of the member cities for discussion. These issues took time and were not resolved overnight. However, the education of residents was underway and steps were being taken. CONSENT CALENDAR Mahoney and Wang moved and seconded to approve the items on the Consent Calendar as recommended, with the exception of Item No. 19 which had been postponed to the August 2 meeting. Ayes: Chang, Mahoney, Santoro (except for item No. 3), Wang, and Wong. Noes: None. Abstain: Santoro abstained on approval of item 3 since he was not in attendance at the June 7 meeting. 2. Subj ect May 23 City Council minutes Recommended Action Approve minutes 3. Subj ect June 7 City Council minutes Recommended Action Approve minutes 4. Subject June 21 City Council minutes - Special meeting Recommended Action Approve minutes 5. Subject June 21 City Council minutes - Regular meeting Recommended Action Approve minutes 6. Subject Payroll for period ending June 10, 2011 Recommended Action Adopt Resolution 11 -105 7. Subject Payroll for period ending June 24, 2011 Recommended Action Adopt Resolution No. 11 -106 8. Subj ect Accounts Payable for period ending June 10, 2011 Recommended Action Adopt Resolution No. 11 -107 9. Subj ect Accounts Payable for period ending June 17, 2011 Recommended Action Adopt Resolution No. 11 -108 10. Subject Accounts Payable for period ending June 24, 2011 Recommended Action Adopt Resolution No. 11 -109 11. Subject Amend July 1, 2010 through June 30, 2012 Terms and Conditions of Employment for Cupertino Unrepresented (Management and Confidential) employees Recommended Action Adopt Resolution Nos. 11 -110 and 11 -111. in July 5, 2011 Cupertino City Council Page 4 12. Subject Alcoholic Beverage License, TGI Fridays, 10343 North Wolfe Road (Vallco Shopping Center) Recommended Action Approve application for On -Sale General for Bona Fide Public Eating Place 13. Subject Alcoholic Beverage License, Cypress Hotel & Park Place Restaurant & Bar, 10050 South De Anza Boulevard (City Center) Recommended Action Approve application for On -Sale General for Bona Fide Public Eating Place, Caterer's Permit, Controlled Access Cabinet Permit, and Portable Bar 14. Subj ect 2011 Pavement Maintenance Project Recommended Action Review bids and award contract for 2011 Pavement Maintenance Project, Project No. 2011 -04, to the lowest responsible bidder Description Staff recommends that Council review bids and award the construction contract for the 2011 Pavement Maintenance Project, based on bids to be received on June 30, 2011 15. Subject Stormwater Management Facilities Operation and Maintenance Agreement, Villa Serra Apartments, a California Limited Partnership, County Assessor's Parcel Nos. 326 -09- 072 and 326 -09 -073 Recommended Action Adopt Resolution No. 11 -112 Description The property owner of this residential development will be required to operate and maintain stormwater management facilities in accordance with the approved Stormwater Management Plan 16. Subject Stormwater Management Facility Easement Agreement, Villa Serra Apartments, a California Limited Partnership, County Assessor's Parcel Nos. 326 -09 -072 and 326 -09 -073 Recommended Action Adopt Resolution No. 11 -113 Description The property owner of this residential development will be required to grant ingress and egress rights to the City for the purpose of inspecting stormwater management facilities installed in accordance with the approved Stormwater Management Plan 17. Subject Municipal Improvements, Villa Serra Apartments, a California Limited Partnership, 20800 and 20900 Homestead Road, APN's 326 -09 -056, 326 -09 -029, 326 -09 -047 and 326 -09- 048 Recommended Action Accept Municipal Improvements Description The work included sidewalk, curb & gutter and driveway approach improvements 18. Subject Approval for an additional $25,000 in construction contingencies for the Garden Gate Safe Routes to School Project No. 2009 -9549, for a total of $334,000 Recommended Action Approve additional $25,000 in construction contingencies ITEMS REMOVED FROM THE CONSENT CALENDAR (above) 19. Subject Summary easement vacation and Termination of Agreement, where City of Cupertino releases all of its interest, rights, obligations, duties, etc., acquired from an agreement recorded on October 17, 1974 19 July 5, 2011 Cupertino City Council Page 5 Recommended Action Adopt Resolution No. 11- 114. Description Adoption of a resolution summarily vacating an easement and terminating any interest held by the City over that certain property located north of Vallco Shopping Center, and immediately southwest of the intersection of I -280 and Wolfe Road, APN 316 -20 -088 The City Clerk distributed an email from Ruby Elbogen opposed to giving away overhead and below - ground rights on the property, and an email from Darrell Lum inquiring about existing easements on the property. Under the "Postponements" section, this item was continued to the New Business section of the August 2 meeting. Darrell Lum, in response to an inquiry from Council Member Chang, stated that the easement did not allow for building two -story condominiums. If the city and the developer had been aware of these easements the project would not have been proposed as it was and the matter would not have ended up in a lawsuit and referendum. PUBLIC HEARINGS 20. Subject Six lot subdivision with four new, two - story, single family homes proposed on Cleo Avenue (APN 362 -31 -004) by Habitat for Humanity Recommended Action Approve project. Description Tentative Subdivision Map (TM- 2011 -01) to subdivide 0.30 acres into four lots and two common area lots for a single family residential development; Development Permit (DP- 2011 -02) and Architectural & Site Approval (ASA- 2011 -06) for four, two -story single family dwellings; Parking Exception (EXC- 2011 -06) to allow a parking ratio of 2 open stalls per dwelling, in lieu of the required 2.8 stalls (garage and open) per dwelling City Clerk Kimberly Smith distributed staff reports from March 4, 2008 and December 18, 2007, and a copy of the staff's PowerPoint presentation. Senior Planner Colin Jung stated that the issues before Council were the entitlements that would allow the actual construction of the project to begin. He explained that in 2005 the city had acquired the property from Caltrans for an affordable housing project using housing mitigation funds. In December, 2007 the city agreed to transfer the property to Habitat for Humanity for a low and very -low affordable housing project. In 2008 the city rezoned the property from multi - family to planned residential with community development block grant funds to pay for pre - development costs. From November, 2008 to June, 2011 Habitat had worked with the neighbors on the proposed project. He also that earlier discussion items including noise, maintenance of common areas, privacy and parking had been addressed. The public hearing was opened at 8:04 p.m. Applicant Chris Weaver, Director of Housing Development for Habitat for Humanity, explained that screening for applicants was much like that done by banks or mortgage lenders, only more restrictive. She noted that in the last 25 years they had built 50 homes and there had been no defaults. If an owner had to move and sell, Habitat would buy the property back and resell it as affordable housing. The city could decide on the affordability restriction. For example the restriction for below market rate units in the city was 99 years. However, the 20 July 5, 2011 Cupertino City Council Page 6 city could place any length of time they wanted to on the units. No rentals were allowed and there was a four - person limit for each home. Ms. Weaver believed they could get one more parking unit on site with a reduction in the currently proposed amount of landscaping. Jill Weaver, Habitat for Humanity's architect, commented on the setback and parking issues. She believed that they could look again at the project and provide five -foot setback on the eastern edge and an extra parking space while still maintaining compliance with the fire department and building code requirements. Senior Planner Vera Gil stated that the project had been well received in the community with many people coming forward to volunteer. She noted that the city's minimum threshold was 45 years, but Council could make the determination on length of time. The following individuals spoke in favor of the project: Wendell Stephens, representing Cupertino Rotary; Philip Lellman; Ed Ramage, Bingo Chairman at St. Joseph's; Blake Busick, Pastor of Good Samaritan Church in Cupertino; Dale Jones, representing Bethel Lutheran Church in Cupertino, Homer Tong, Cupertino Union School Board Member and resident Jennifer Griffin. Their comments included: This was a good project for all the community and the opportunity for home ownership was very worthwhile. Ms. Griffin did believe that the parking should be increased and the standard setbacks should be required. Zehan Lu, a neighbor of this project and treasurer of his homeowners association, believed that lots B and D were too close together. He also expressed concerns about privacy for the neighbors and suggested more landscaping. Council discussed various aspects of this project and made the following comments: Councilmember Mahoney suggested extending the affordability restriction, adding a parking place and keeping the setbacks as proposed. Councilmember Wang suggested extending the affordability restriction to something over 50 years, requiring the setbacks to comply with the current code and adding a parking place. She also wanted to see a landscape plan. Councilmember Chang suggested a 99 -year affordability restriction and a five -foot setback. Vice -Mayor Santoro suggested adding a parking place, a five -foot setback from side property lines and additional screening between neighbors. Mayor Wong suggested adding a parking space, five -foot setbacks, 45 -99 years for affordability restriction, landscape screening for units B and D and a requirement that garbage cans be in fenced areas. Mahoney moved and Chang seconded to approve the Tentative Subdivision Map (TM -2011- 01) to subdivide 0.30 acres into four lots and two common area lots for a single family residential development. The motion carried unanimously. Mahoney moved to approve the project with the following exceptions: Require 9 parking spots; require a five -foot setback from the property line, and establish a 50 -year affordability restriction. Mahoney seconded, and offered a friendly amendment to establish a 75 -year affordability restriction. Discussion followed and the final motion was agreed upon as follows: 21 July 5, 2011 Cupertino City Council Page 7 Santoro moved and Mahoney seconded to approve, subject to the following changes, the Development Permit (DP- 2011 -02) and the Architectural & Site Approval (ASA- 2011 -06) for four, two -story single family dwellings. The motion carried unanimously. The changes included: • Add a ninth parking space to the site plan • Increase the side setback along the eastern edge from four feet to five feet • Set the affordability term for the project at 65 years • Add articulation to the buildings along the eastern and southern property lines, or, as an alternative, add a landscape screen. Santoro moved and Mahoney seconded to approve the Parking Exception (EXC- 2011 -06) to allow a parking ratio of 2.25 open stalls per dwelling, in lieu of the required 2.8 stalls (garage and open). The motion carried unanimously. UNFINISHED BUSINESS - None NEW BUSINESS 21. Subject League of California Cities Annual Conference Sept. 21 -23 in San Francisco Recommended Action Designate voting delegate and up to two alternates Wang moved and Wong seconded to name Mayor Wong as delegate to the League of California Cities Conference and Council Member Mahoney as alternate. The motion carried unanimously. ORDINANCES - None STAFF REPORTS Director of Parks and Recreation Mark Linder asked Council if they had any issues they wanted included in the upcoming discussion of the Parks and Recreation work plan for 2011 -12. Council agreed that the sports center and swimming pool would be included as they were a part of the city's budget discussions. In addition it was agreed to include the dog park issue for possible discussion at a future date. COUNCIL REPORTS Council members highlighted the activities of their committees and various community events. Council agreed to agendize for future meetings the following items: the affordability restriction for below market rate housing, the banning of single use plastic bags, the fee rate schedule, the tree ordinance and a possible exception clause to the current ordinance. The request from Mr. Viet made earlier in this meeting would be put on hold pending further discussion by Council. Council noted that they had attended the following events: July 4 th festivities (Council commended staff for very well run events.), the auction at Euphrat Museum, Rotary's Global 22 July 5, 2011 Cupertino City Council Page 8 Elegance event, the Historical Society's fundraiser and the Chinese American torch event at City Hall. ADJOURNMENT At 9:35 p.m., the meeting was adjourned. The July 19 meeting has been cancelled, and the next meeting will take place on August 2 beginning at 5:00 p.m. Kimberly Smith, City Clerk Staff reports, backup materials, and items distributed at the City Council meeting are available for review at the City Clerk's Office, 777 -3223, and also on the Internet at www.cupertino.org Click on Agendas & Minutes, then click on the appropriate Packet. Most Council meetings are shown live on Comcast Channel 26 and AT &T U -verse Channel 99 and are available at your convenience at www.cupertino.org Click on Agendas & Minutes, then click Archived Webcast. Videotapes are available at the Cupertino Library, or may be purchased from the Cupertino City Channel, 777 -2364. 23 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD ENDING JUNE 3 0, 2011 WHEREAS, the Director of Administrative Services or her designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof, and WHEREAS, the said claims and demands have been audited as required by law. NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows the following claims and demands in the amounts and from the funds as hereinafter set forth in Exhibit "A ". CERTIFIED: Director of Administrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this day of , 2011, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kimberly Smith, City Clerk APPROVED: Gilbert Wong, Mayor, City of Cupertino 24 14 1y W Llt w� [7 U P � O b 0 O O 0 h a v A 0 E+ N W H 0.' P] H O GL H O R R U o 1 0 w O P: o (:Z o yl H H H O H H o W f� P: N W .-1 u c o l G m 3 Ja v nt m H 1J 4J Id 0 q ri [] I z H\ H J.J N 0 HR U f4 O H m H a H in H W \.. 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H la$ q d o In o 1 m Ln d o 0 o a o o H \ Ln m H m Ln m m "I N Ln - m H - m m In m m m m m m m m 0i m o 0 0 0 o [-- o o d d o a o 0 0 0 0 o m Ln m o o p n w M o H H H H N r li M M r H H N H H H r-1 to W 10 H H H H ,5 R p P4 H H ri H d' \D H ID W In H H dl H H H I N N N r1 H H H U a L W u) A O Z l4 F U V zz U w b Ol HH V m L [ t-a 1-1 H EE-+P >A W V H O ¢ fiC H H H L7 O 0 cA O I £ LO U U HH' u 0 a I H LJ m D u] w r mm HH a P P o E F v as wa as W, W $.� a [7 Y�' 00 H al at fn W W H co m 0 U U sa m w H W F>; H alai ':) A �� '0 w H H U Ga W W ,5+ ,11 >1 V rD m m q w o N>1 o (1 Q z H H 11 11 H H p P4 'm z H U o O HH �ZI www a s d P, w w m O O U U rl f4 ,7s H H Fa f] �] I-7 HE d� r x �Z o u X w �� z HH 0 W W P, oo z� W R �r 14 q { a � � 0 H z H Pi zz H H `•G �� P4 W as 1 P a) I R F] w w [i1 A$ H H r I-7 Hl 7 OI E+ Ln H [7 W H m .] I-7. H E H m m m H m H H C7 m m 7. 4j I E H N A i � l 41 [ H H H H H H H H r6 t Hri H H Ln �dl H H I-i N H H opo H I v7w o r- If m o o m p tD o rn ri Lh Ln mm o l O O N N H N M M M 1D N N dl N O N N m Qi m r r r N Ea I N N ,� z IF h r-i {- r W X ,E: r X N ,X X M M M r r r E td H H H H H H H H H H H H H H H H H H H H H H H H H Ga R H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H - 1 HHH H H H H U W Q O \\ o 0 \\ 0 \ 0 \ 0 \ 0 0 \\ o \ Q \ Q p \ O \ Q \ Q o o \\ n d o \\\ o \ a o 0 f rd U) U) r r r r r r r r r h r r r r r r h r r r r r r r 7. H d d o 0 0 0 0 0 0 0 0 0 0 [7 L6 H H 1-1 N z �i •• O Ln m m m r m m 0 o H N M W Ln w r r m m cq al o o H O H (.a I :7; dl Ln In Ln Ln Ln Ln Ln In N m Ln Li3 In Ln LO ID to U U w H O x 01 6i ql D> Ol 61 Ol 01 01 (T Ol W Q Q, 6l Ql 41 01 T tP 61 91 41 H m H Pi H U In Ln Ln Ln Ln Ln m Ln Ln Ln m m m to m In In Ln Ln m Ln Ln Ln to a \ M P P, H x to lD m W a lD to lD O O %D W >9 >9 Lo W t4 m lD 1D to w w a' H ID U I U 114 •Y. rui x .Y. x x oLn 0 U U U U U U U z H � u F Zao H •• G 4 w w U w 0 I-� H H U , H N N N N H P N N N N N H N N N N N N O d N N E 0 0 0 N N N H O N O a a NNE+ N I A H w U 9 Q 0 0 0 0 0 0 o a 0 O a a O a O O O H O 'd d Q aH o 0 0 0 R E m FC U U H H H E HHH H H H H H H H H H H H H H H H H H E H HH H H H H Ei H 31 z H 0 O U U U , H 0 r r W N H r w R N RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD ENDING JULY 1, 2011 WHEREAS, the Director of Administrative Services or her designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and WHEREAS, the said claims and demands have been audited as required by law. NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows the following claims and demands in the amounts and from the funds as hereinafter set forth in Exhibit "A ". CERTIFIED: Director of Administrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this day of , 2011, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kimberly Smith, City Cleric APPROVED: Gilbert Wong, Mayor, City of Cupertino 32 y i a Cl In Y h] 3-' p �P UI N w n H n n 0 » H z n O O Q a o o p O o (n N N N N N N (!] o 0 w a m m m m Ln m z !-] t➢ 00 U O1 V3 �P Q 4] Ltl O a a O O O H \ \ \ \ n ci Y IP W iA 1P I 1 W O H 01 N N v l0 I m o Ol J I w w IP H In I I I I I i x o x t" In O ti H x H a o m I In z Etl un x 0 1� o I (n I by 1� {� I n 1 O o O O o O t z� 1 1 W N N N N N In \ m m m m W o n Li ro y m o v o 0 o p q q o O O O O O O O a q 'JY w w w w 9 m w o o q W w M m o ui w 0 0 0 0 o a a o o p J J J o 0 o a q J to u3 to a o 0 0 o to y ,, m H V C) O E_] ti] t J k3l 111 " 1- O z z own G] rP a H h] H N Y o� wH n y N R i H w n N p rn PD n rt Ij H N Ft �t m r CI ro W m rl M Cl P. � s1 x 1. m n n 1-' H 'r 1 U) y 11 Pi m 0 711 O I r n d H rJ m btl 7i1 n Wz W o G1 3 I � R� H w rr n] m li N p 0 0 0 0 q q 0 0 0 y h7 w H 33 ,Y] IP P iP n] \ \ \ H I o Y 1-- I `rd Y p Y H e0 1 I ty I I 1 m w LU w H W W O ro H H N P y m \ m o n w t' C r Cl \ ca cn m w 1 m o v o 0 o p q q o O O O O O O O a q 'JY w w w w 9 m w o o q W w M m o ui w 0 0 0 0 o a a o o p J J J o 0 o a q J to u3 to a o 0 0 o to y ,, m H V C) O E_] ti] t J k3l 111 " 1- O z z own G] rP a H h] H N Y o� wH n y N R i H w n N p rn PD n rt Ij H N Ft �t m r CI ro W m rl M Cl P. � s1 x 1. m n n 1-' H 'r 1 U) y 11 Pi m 0 711 O I r n d H rJ m btl 7i1 n Wz W o G1 3 I � R� H w rr n] m li N p 0 0 0 0 q q 0 0 0 y h7 w H 33 H In H m H 0 In N W m n H n n 4 H O 34 y y y r Y Y Y H N n O O 0 N h1 O N N N V�1 rl r7 m m m m m m Li r o a o p p p y is m J m to IP O 41 m 4 O O O O a 7-I J J 1 J J J Cn \ \ \ \ \ O a ci I'sJ a 6 O 4 p r r r Y Y Y C] w a r J m s m o W A H Ln J i �P IP H In l I I co I x O x [ C m w « z '�] b H H L] F i I L�3 m O H H t+3 n � n C n H d FI a� x m x o O Cn H ro m m co m H I � z I 0 Cn I Ri m r � I C] r Y Y H r r m o O a a o N N N N N V1 \ m w w m m o m ro H ro J J J ro I I \ \ \ C a n to to in r+ V ,p ,' m \ \ \ IS Y H cn � r f� 0 11y Y Y Y IP H m x O O ij K k 1.4 H F [n L� 0 o p p q o 0 0 0 0 0 o O o p p O o a O o O O o p p p W W w w W O W b N W w m m m o m IP o 0 0 o p p o 0 0 o p a a J o p p O o J u v1 �n o o a o o [n y C) M H P I n r x H Q mW y z yH s-Iab H O O J G3 P oH C) Ln a ro \ � H N r � w µ d H G O G Y ft H N CD N n N n i� n rt ro � m e� n n o x n m n Y H H • mH y K N EJ P p O R� m rt C] Ii t7 4" H Id aj vi n Cam' vi rt U] I r. i�] O ys' m I H R H Iv Ft m m q n z Cl N 0 0 a 4 O Q 0 n 7 y m to N H m F, RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD ENDING JULY 8, 2011 WHEREAS, the Director of Administrative Services or her designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and WHEREAS, the said claims and demands have been audited as required by law. NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows the following claims and demands in the amounts and from the funds as hereinafter set forth in Exhibit "A ". CERTIFIED: L � , Director of Administrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this day of , 2011, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kimberly Smith, City Cleric APPROVED: Gilbert Wong, Mayor, City of Cupertino 35 H E+ m N wb InH w o 0 0 o o Inino N n diOm<H v w r o N n m m o ww m w Nhal h�' H o p P P Q m Hq m m lnN N4l h Hd' Hh � eDN O W m 111 I m O O O O O O W M OO m O W W w r - I nN V O W N in 311 d� n m N Hh m O H O m h ri h m w h M M m m H mmm w N m H ri H M H O n dl H �.O M o1OoN o M H W "N m n N N w wNH ml+� A W H H H A wL) U U b O O O O 0 0 0 C9, O O O 1:91 O o 0 O o 0 0 o 0 0 O o O 0 0 0 0 0 0 O p Q p O O O O O o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q Q Q 9C, O o 0 0 o o0-71 0 n P P Q 000 Q O 0000000 Q 00- n 0 0 co w 0 O O 0 0 0 0 h 0 W H 0 2 N W E W H b A O U o I 0 E o EA rn 0 U H P W In P< o n aC o � H W w G N !w N 3 4 m sl L3 .IJ U rt N N C7 ri 1 w E 0 �.. o f4 �m E H M H W r� � .• R; R3 KC n r U H t7 �w Or o r3 1--I Wrlw rao � IIr4U is E [n 4 m \ U b \ I n o ri aCc �D p M H H U I o \ W \ D O X s o m H U N f R�1 z O m z z \ H O In U H OU H li m m m P4 N d M H U .Z \\ s-7 N N I H IV \ N m D H M M <H f I CJ n n I u u U U W U q N N n n m o O m H w w w w o 0 o 0 o a to \ M W w I c U I M r� N N N N N N O w w � w a W d \\ w aC D N P Z H H d xG Ca � W nn ck tk \ cl: o ri ri aw�w�w t i xx x La�C I I I H U w H H �\ I-a 4n I 1 I I I I N W W ' �4 E mm w d ra H ul irl LL E+ o 00000 W W I rJ ry' NN EFA Fk A U 'il H NN LL NN NNNN H � LW}7 w o * w l \ O F4 y w U In in to W Lo In lnmmul Ix PI PA w x H Aa W HH O m O m O In O O H m O O w q o w vl N o m H lo w ff H H n o ;r m fl N \ Nl� V] O1 M 113 NN w m m n o H W Il1M MMIn 'j m I O M mm w ro w M w 'I w39 m m mm - j - mm ri www p P 00 W O O O O O O O 0 0 O O 00000 0 O coo O Q H H ri H w n w w w m ri w w M M r-i w H H w .-1 w n m H H H H H r l H H Ul H H H Ln H H H w w H H H H H H H In U) H H rl 1 In M D O WWWWWW UU l al W Z 7 C7 U UUUUU V HH I a HH z Lh rh HHHHHH x P4 P4 0 I m O P, P, Pi H HH z z P'ai rml �W Ww 1 p U Ul LO W C7 H 1w H O w W w W W W w m I p H . z E+ H cn m rn m W rn m ul l H W rx O O 7, P4 rn n P al a' P. 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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD ENDING .JULY 15, 2011 WHEREAS, the Director of Administrative Services or her designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and WHEREAS, the said claims and demands have been audited as required by law. NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows the following claims and demands in the amounts and from the funds as hereinafter set forth in Exhibit "A ". CERTIFIED: Director of Administrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this day of , 2011, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: i. 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H '� m Q 7-' G I H ` m n t1 n to O p Q o ooa000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o aoo 0 0 o Q 0 0 0 0 0 0 0 0 0 00000 nano nan a 0000 a 000 Q o nno o y� N N N IP o w N H - ti In of Ul T w W m N W N W W W H J m m N N N N W s-I D1m NIP o .IN l oo ,I rIn W N r r - 4 a m m pcnm •• IP lP IP W w m61N W 'n r w W oM(n J O1 W N W r M(nr In .P 0 00 W IQ IP I(a NO JN Jo Wtj NoN nl mmmo UI .P O1P 1b w o0o dl O Ul Lfl Ul 0) I Wm IPnIP o noo In HIn W H m 000 W m 000 r W Ul w Ul 0. 0I ID (I UI N m0 W Vn 000 O rm Jm W 000 N m O 00 O H O 54 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD ENDING JULY 22, 2011 WHEREAS, the Director of Administrative Services or her designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof, and WHEREAS, the said claims and demands have been audited as required by law. NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows the following claims and demands in the amounts and from the funds as hereinafter set forth in Exhibit "A". CERTIFIED: Director of Administrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this day of , 2011, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kimberly Smith, City Clerk APPROVED: Gilbert Wong, Mayor, City of Cupertino 55 A� r m H 000 In r m In In 0 m m H 0 N w O O O O ri o o o o N O O N U m r 0 0 0 m (y dr r In O m m N O N Ln O 0 0 0 a O O O O m d a m m O lf! r 000 m d r H m o N w m LO m ql In aD o m w o 117 u7 W in o Ln �--i H lii m m 'r 0 d1 W r N 0 H 1 i ri 11 o N m O N r w N 'p r N N r N m r m w m N d v w H d' H N m r w N W O H m w N H H Ri m m N N m 1 N s1 r-I H W H H H CA w [� U U O o O 0 000 000 o 0 O 0 0 ooa O o o 0 Coo 0 0 0 o 0 O 0 o 0 0 0 0 0 0 0 0 0 o 0 O 0 O a O o o 0 0 0 0 0 0 0 0 0 11� H O o oaa o 000 0 0 000 0 0 0 0 000 0 o a 0 0 0o00 m W U) r 0 0 0 0 0 I ri r O m U �u H U U) N N V T) W W W W � q r7 rl 1 - H H I 0 N N r H rc1 H O z " W x ro O W # z� a H (3 El P4 M o M fn O P4 H O O 1 O O IX 0 W 4 H H H O H o U z7 a � r U o U N G 3 11 A 0) !J 1d ro rt }J LI U rd to G N 74 �4 H 41 H H r7 U rx O r1 U) FI a ri ri H w �•• as H m u HNm C7 E- �4, oz OH HE H •• •• U a µ H W U q H m'4 U I H ww H H m P H a M w w 0 H rI w D: a V N �$ A w a ww E-1 GL w o O N o o 0 00 m N W o m N N a O N 67 m Q a s O In N O ri H <) H H w O Ln w m O O O w In d dl 11 \ m N In m m N 117 L[1 m N m vl m O m m d , r r H r m m m 0 W w r- w �o a w m r 0 H w w w O O P O 4 0 0 O O 0 0 O r o 0 0 0 O O o O O 0 0 0 H ri In H H H H OD H ri ri N N H H H H H H H H H 1 3 w w H H N H H ri H H H ri -E N a t ' . i .-E rl •-i rl rl rl r-E r-3 1!1 111 I a as w 99 a z F H 1 m Q Iq la V' O a H A w w W' 1 a U z Z U) H H ',� U Ib A', m I E+ Q S� 7 w m 914 rx H H H H U O 1 W rll m � O a s a 0 D: u u z 04 0 U m ww � i.7 o [z w 0 In 0 z w w L. r21 rx1 Q F F H p F-i FC KC f 0 0 C) a A zz zz a � z w E E FC a w H 00 V U U q q W N N H W H I-� m m z z z yA Q Q 9 W w z H q W s� z z H EA KC W W W w w W h F7 rx m H H Cp U) H CCVSS x U N O w ,7. 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G1 0 T, I a Oa o W o H H H o H o U W m Gi .ri u o u 'A U N a N U 3 J-I N R m V ro co �, L 1) U N H 1J H E U W 0 H rq LO 0i 114 H W \ o a FL r-1 m U Ulm zz n cN OH O H H E W W W W E;e, aU qE air[ EA n o r m m rn dl o d� az m m P 2 0 yr m m 01 �o q' ri N N N O O O r n r [7 z H O a a a a o E P a o 4 O o m U W U H I U z H I W o I H P4 U U U W W O A Q s7 N N I N N I n n E W A \ 00 w � H i 1 I I i I q 0 1 I i T� Cry H H I I m i rl H H m m m 1 ko ko a H � W I13 N N H P 2 E W U) \ \ cq r rl I-7 H o d d rl W z N \ W n 0 6 4 F4 El o G AH N N O H r$ i W r r U Q F� a E W r11 0. u U W o o rZ d r$ � o 0 0 O O O U -i H H H E E 63 RESOLUTION NUMBER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR SALARIES AND WAGES PAID ON July 8, 2011 WHEREAS, the Director of Administrative Services, or their designated representative has certified to the accuracy of the following claims and demands and to the availability of funds for payment hereof; and WHEREAS, the said claims and demands have been audited as required by law; NOW; THEREFORE, BE IT RESOLVED that the City Council hereby allows the following claims and demands in the amounts and from the funds set forth: GROSS PAYROLL $ 601,760.38 Less Employee Deductions $(184,920.56) NET PAYROLL $ 416,839.82 Payroll check numbers issued 98964 through 99058 Payroll voucher numbers issued V32209 through V32432 Void cheek voucher number(s) Manual check/voucher number(s) CERTIFIED: Director of Administrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this day of , 2011, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: Kimberly Smith, City Clerk Gilbert Wong, Mayor, City of Cupertino Ell RESOLUTION NUMBER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR SALARIES AND WAGES PAID ON July 22, 2011 WHEREAS, the Director of Administrative Services, or their designated representative has certified to the accuracy of the following claims and demands and to the availability of funds for payment hereof; and WHEREAS, the said claims and demands have been audited as required by law; NOW; THEREFORE, BE IT RESOLVED that the City Council hereby allows the following claims and demands in the amounts and from the fiends set forth: GROSS PAYROLL $ 594,327.12 Less Employee Deductions $(180,39795) NET PAYROLL $ 413,929.17 Payroll check numbers issued 99059 through 99149 Payroll voucher numbers issued V32433 through V32652 Void check/voucher number(s) Manual check/voucher number(s) R: CERTIFIED: Director of Administrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this day of , 2011, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: Kimberly Smith, City Clerk Gilbert Wong, Mayor, City of Cupertino 65 ADMINISTRATIVE SERVICES DEPARTMENT CUPERTINO CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3220 www.cupertino.org CITY COUNCIL STAFF REPORT Meeting: August 2, 2011 Subs ect Treasurer's Investment and Budget Report for Quarter Ending June 2011 Recommended Action Accept the report Discussion and Fiscal Impact Investments The market and book value of the City's portfolio both totaled $51.7 million at June 30, 2011. The portfolio's June yield of 0.27% was down from the March 2011 yield of 0.32% and the year ago rate of 0.38% due to the portfolio's safe and liquid mix of investments given the risk and volatility of the market. The LAIF benchmark was at 0.45% for June, down from 0.50% in March and 0.53% a year ago, reflective of their move to a higher percentage of investments backed by the full faith and credit of the federal government. The portfolio increased $3.5 million during the quarter due to sales tax and a property sale. Maturing Treasuries totaling $13 million were re- invested into new Treasuries. Investments are in full compliance with the City investment policy and State law and are tiered to provide sufficient cash flows to pay City obligations over the next six months. Market values on individual securities in the investment portfolio are provided by Wells Fargo Bank Institutional Trust Services using valuations from Interactive Data Pricing and Reference Data, Inc. The retiree health trust market value grew from $8.4 million to $9.7 million during the quarter, primarily due to a $1.3 million contribution from the City. The portfolio of equity, fixed income and money market mutual funds returned 0.87% for the quarter and 11% since inception one year ago. Short-term volatility of market value is anticipated, with positive returns expected in the long -run to fund future retiree medical obligations. General Fund Budget Report Preliminary revenues for the fiscal year ending in June 2011 are up 23% over the prior year, as anticipated in the recently adopted budget for the new fiscal year. Both reflect the growth in sales and transient occupancy taxes, a recent pickup in development and building fees, and the one- .. time sale of the City's ownership in the city manager's residence. On the other hand, investment returns and court fines are below expectations and property taxes are down 2% from last year after excluding the effect from the special state takeaway of last year. Estimated operating expenditures for the fiscal year are a modest 3% over last year, with year- end budget savings on track as anticipated. Results will be finalized after the annual financial audit in October. Prepared by. David Woo, Deputy Treasurer Reviewed by. Carol A. Atwood, City Treasurer Approved for Submission by. David W. Knapp, City Manager Attachments: Investment Portfolio Retiree Health Trust Report Investments by Type, Rate of Return, and Compliance Charts General Fund Budget Report Expenditure and Revenue Charts 67 City of Cupertino Investment Portfolio June 30, 2011 ACTIVITY DATE COUPON YIELD ADJUSTED MATURITY MARKET UNREALIZED PURCHASE MAIURHY DESCRIPTION RATE To Maturit3 COST VALUE VALUE PROFIT LOSS SECURITIES MATURED 04/29/10 04/30/11 US Treasury Note 4.88% 0.43% 6,000,000 6,000,000 6,000,000 0 05/27/10 05/31/11 US Treasury Note 4.88% 0.41% 5,000,000 5,000,000 5,000,000 0 06/28/10 06/30/11 US Treasury Note 1.13% 0.33% 2,000,000 2,000,000 2,000,000 0 SECURITIES PURCHASED 05/06/11 04/30/13 US Treasury Note 0.63% 0.57% 1,001,011 1,000,000 1,003,590 2,579 05/11/11 06/30/12 US Treasury Note 0.63% 0.22% 1,004,055 1,000,000 1,003,910 (145) 05/19/11 11/30/12 US Treasury Note 0.50% 0.36% 1,001,951 1,000,000 1,001,494 (457) 05/19/11 06/15/13 US Treasury Note 1.13% 0.58% 1,010,627 1,000,000 1,012,930 2,303 05/25/11 04/30/12 US Treasury Note 1.00% 0.17% 1,006,883 1,000,000 1,006,640 (243) 05/25/11 07/31/12 US Treasury Note 0.63% 0.23% 1,004,262 1,000,000 1,004,123 (139) 06/03/11 08/31/12 US Treasury Note 0.38% 0.24% 1,001,617 1,000,000 1,001,401 (215) 06/03/11 10/15/12 US Treasury Note 1.38% 0.27% 1,014,264 1,000,000 1,013,750 (514) 06/15/11 07/31/12 US Treasury Note 0.63% 0.24% 1,004,216 1,000,000 1,004,077 (139) 06/15/11 08/31/12 US Treasury Note 0.38% 0.25% 2,003,019 2,000,000 2,002,589 (431) 06/15/11 09/30/12 US Treasury Note 0.38% 0.26% 1,001,437 1,000,000 1,002,758 1,321 06/27/11 10/31/12 US Treasury Note 0.38% 0.21% 2,004,271 2,000,000 2,001,960 (2,311) 06/27/11 11/30/12 US Treasury Note 0.50% 0.23% 1,003,884 1,000,000 1,003,426 (458) CITY PORTFOLIO CASH 06/30/11 Wells Fargo - Workers Comp Checking 15,647 15,647 15,647 0 06/30/11 Wells Fargo - Regular Checking 444,884 444,884 444,884 0 06/30/11 Wells Fargo - Repurchase Agreements 0.05% 0.05% 2,324,362 2,324,362 2,324,362 0 2,784,893 2,784,893 2,784,893 0 LAIF 06/30/11 LAIF - State Pool 0.45% 0.45% 596,237 596,237 596,237 0 MONEY MARKET FUNDS 06/30/11 Wells Fargo 100% Treasury 0.01% 0.01% 7,235,898 7,235,898 7,235,898 0 7,235,898 1 7,235,898 1 7,235,898 1 0 •i City of Cupertino Investment Portfolio June 30, 2011 ACTIVITY DATE I COUPON YIELD ADJUSTED MATURITY MARKET UNREALIZED DESCRIPTION RATE To Maturit3 COST VALUE VALUE PROFIT LOSS US TREASURY SECURITIES 07/28/10 07/31/11 US Treasury Note 1.00% 0.32% 2,001,158 2,000,000 2,001,560 402 08/27/10 08/31/11 US Treasury Note 1.00% 0.28% 2,002,442 2,000,000 2,003,120 678 09/28/10 09/30/11 US Treasury Note 1.00% 0.25% 2,003,760 2,000,000 2,004,680 920 12/20/10 10/31/11 US Treasury Note 1.00% 0.26% 2,004,942 2,000,000 2,006,100 1,158 01/19/11 11/30/11 US Treasury Note 0.75% 0.23% 3,006,489 3,000,000 3,008,070 1,581 01 /11 /11 01/31/12 US Treasury Note 0.88% 0.30% 6,020,418 6,000,000 6,026,280 5,862 02/02/11 02/29/12 US Treasury Note 0.88% 0.28% 4,015,950 4,000,000 4,019,360 3,410 03/28/11 03/31/12 US Treasury Note 1.00% 0.27% 1,005,473 1,000,000 1,006,130 657 05/25/11 04/30/12 US Treasury Note 1.00% 0.17% 1,006,883 1,000,000 1,006,640 (243) 05/11/11 06/30/12 US Treasury Note 0.63% 0.22% 1,004,055 1,000,000 1,003,910 (145) 05/25/11 07/31/12 US Treasury Note 0.63% 0.23% 1,004,262 1,000,000 1,004,123 (139) 06/15/11 07/31/12 US Treasury Note 0.63% 0.24% 1,004,216 1,000,000 1,004,077 (139) 06/03/11 08/31/12 US Treasury Note 0.38% 0.24% 1,001,617 1,000,000 1,001,401 (215) 06/15/11 08/31/12 US Treasury Note 0.38% 0.25% 2,003,019 2,000,000 2,002,589 (431) 03/28/11 09/30/12 US Treasury Note 0.38% 0.52% 998,185 1,000,000 999,502 1,317 06/15/11 09/30/12 US Treasury Note 0.38% 0.26% 1,001,437 1,000,000 1,002,758 1,321 06/03/11 10/15/12 US Treasury Note 1.38% 0.27% 1,014,264 1,000,000 1,013,750 (514) 06/27/11 10/31/12 US Treasury Note 0.38% 0.21% 2,004,271 2,000,000 2,001,960 (2,311) 05/19/11 11/30/12 US Treasury Note 0.50% 0.36% 1,001,951 1,000,000 1,001,494 (457) 06/27/11 11/30/12 US Treasury Note 0.50% 0.23% 1,003,884 1,000,000 1,003,426 (458) 03/28/11 12/31/12 US Treasury Note 0.63% 0.64% 999,733 1,000,000 1,004,100 4,367 03/28/11 03/15/13 US Treasury Note 1.38% 0.72% 1,011,135 1,000,000 1,016,410 5,275 05/06/11 04/30/13 US Treasury Note 0.63% 0.57% 1,001,011 1,000,000 1,003,590 2,579 05/19/11 06/15/13 US Treasury Note 1.13% 0.58% 1,010,627 1,000,000 1,012,930 2,303 03/28/11 09/15/13 US Treasury Note 0.75% 0.96% 995,521 1,000,000 1,004,770 9,249 41,126,703 41,000,000 41,162,730 36,027 Total Managed Portfolio 51,743,731 51,617,028 51.779.758 36.027 Average Yield 0.27% Average Length to Maturity (in years) 0.70 TRUST PORTFOLIO MONEY MARKET FUNDS Kester Trust 06/30/11 Wells Institutional Money Mkt Acct 0.15% 0.15% 48,441 48,441 48,441 0 BOND RESERVE PORTFOLIO Bond Reserve Acct Ambac Assurance Security Bond 1 1 1 Bond Payment Acct Wells Treasury Plus Money Mkt 0.01% 0.01%1 2,515,072 1 2,515,072 1 2,515,072 1 0 Total Bond Reserve Portfolio 2,515,072 2 515 072 2,515,072 0 M H IGHRK® Selected Period Performance CAPITAL MANAGEMENT PARS /CITY OF CUPERTINO PRHCP Period Ending: 06/3012011 Year Inception to Date to Date Sector Market Value 1 Month 3 Months (6 Months) (1 Year) Cash Equivalents 286,440 .00 .01 ,02 .07 iMoneyNet, Inc, Taxable (All) .00 .00 ,00 .00 Total Fixed Income 4,148,015 -29 1,72 2.72 4,76 BC US Aggregate Bd Index (USD) -29 2.30 2.74 3.94 Total Equities 5,312,556 -1,90 .01 5.03 32.70 S &P 500 Composite Index -1.67 ,10 6,03 30.68 Total Managed Portfolio 9,747,010 -1.08 .87 4,03 10.97 Account Inception: 07/01/2010 Returns are gross-of-fees unless othenvisenoled. Returns for penods over one year are annualized. The information presented has been obtained Non sourceso6evedtobe accurate and reliable. Past perfomtanceis not indicative offutureremms. Securities are not FDIC insured have no bank guatarttee, and may lose value. 70 ASSET ALLOCATION As of June 30, 2011 Equity 54.53% Large Cap Core 4.55% SMGIX Columbia Contrarian Core Cl Z 442,946 4.90% EXEYX Manning and Napier Equity Fund 477,019 Large Cap Value 6.25% HMIEX HighMark Large Cap Value 608,575 7.09% PRFDX T. Rowe Price Equity Income Fund 690,420 Large Cap Growth 5.05% HACAX Harbor Capital Appreciation Instl 491,757 5.30% PRGFX T. Rowe Price Growth Stock Fund 516,370 Mid Cap Value 2.77% TIMVX TIAA -CREF Mid -Cap Value Instl 269,658 Mid Cap Growth 1.76% PNMFX HighMark Geneva Mid Cap Growth Fund 171,570 Small Cap Value 3.51% NSVAX Columbia Small Cap Value Fund II 342,077 Small Cap Growth 2.25% PRNHX T. Rowe Price New Horizons Fund 219,193 International Core 2.80% HIOFX HighMark International Opportunity Fund 272,924 International Value 1.78% DODFX Dodge & Cox International Stock Fund 173,552 International Growth 1.77% MQGIX MFS International Growth Fund 172,418 Emerging Markets 3.27% RSENX RS Emerging Markets Y 318,303 Real Estate 1.50% FARCX Nuueen Real Estate Secs I Fund 145,775 Fixed Income 42.53% Short -Term 8.89% VFSUX Vanguard Short -Term Corp Adm Fund 866,347 Intermediate -Term 16.80% HMBDX HighMark Bond Fund 1,636,523 16.84% PTTRX PIMCO Total Return Instl Fund 1,640,950 Cash 2.94% 2.94% HMDDX HighMark Diversified MM Fund 286,432 TOTAL 100.00% $9,742,807 HIGHMMI CAPITAL MANAGEMENT June 30, 2011 PARS: City Of Cupertino 2 71 0.70% 0.60% 0.50% 0.40% 0.30% 0.20% 0.10% 0.00% Rate of Return Comparison --*--LAIF --11--Cupertino 72 Compliance Schedule COMPLIANCE WITH INVESTMENT POLICY City of Cupertino June 30, 2011 Category Standard Comment Treasury Issues No limit Complies US Agencies No limit Complies Medium Term Corporate Bonds 30% with A rating Complies LAIF $50 million Complies Money Market Funds 20% Complies Maximum Maturities Up to 5 years Complies Per Issuer Max 10% (except for Treasuries and US Agencies) Complies Bankers Acceptances 180 days & 40% Complies Commercial Paper 270 days & 25% Complies Negotiable Certificates of Deposit 30% Complies Repurchase Agreements 365 days Complies Reverse Repurchase agreements Prohibited Complies Page 2 73 City of Cupertino General Fund Budget Report (Preliminary) June 30, 2011 Budget Actual 2009110 2010111 613012010 613012011 Analysis of Trends Taxes: Sales Tax 11,249,000 12,117,875 9,930,530 14,533,221 Business to business tech sector improvement Property Tax 10,419,503 12,076,000 10,439,372 11,596,726 Down 2% if excluding last year's state takeaway Transient Occupancy 1,994,000 2,094,000 2,142,819 2,553,798 Occupancy /room rates improved Utility Tax 3,366,000 3,433,000 3,271,452 3,166,068 Franchise Fees 2,630,000 2,656,000 2,597,930 2,768,389 Other Taxes 1,200,000 1,224,000 1,151,338 1,381,066 Transfer tax from HP property sale Licenses and Permits 3,210,000 2,610,000 2,583,131 2,901,944 Pickup in building projects Use of Money & Property 891,000 1,188,000 685,490 683,961 Continued low yields Intergovernmental 492,296 582,000 625,522 490,117 Charges for Services 1,434,000 1,652,000 1,333,729 1,827,476 Pickup in development projects Fines & Forfeitures 902,000 920,000 736,239 581,299 Lower fine assessments by courts Other Revenue 100,000 100,000 81,352 1,115,579 One -time property sale Total Revenue 37.8 8 799 40 652 875 3S 578 904 43 599. 4 Operating Expenditures: Administrative 1,517,004 1,611,138 1,469,004 1,522,807 Within budget and comparable to prior year Law Enforcement 8,565,636 8,884,396 8,384,310 8,836,466 Within budget and comparable to prior year Public & Environ. Affairs 1,494,522 1,461,143 1,487,265 1,496,904 Administrative Service 4,062,641 4,359,248 3,733,371 3,647,558 Within budget and comparable to prior year Recreation Service 4,289,549 4,480,147 4,004,108 4,045,391 Within budget and comparable to prior year Community Development 3,560,750 3,850,000 3,069,287 3,187,773 Within budget and comparable to prior year Public Works 11,803,700 12,533,313 10,809,933 11,115,209 Within budget and comparable to prior year Total Expenditures 35.293.802 37.179.385 32.957.278 33.852.108 3% over prior year with expected budget savings Transfers In 991,512 408,780 487,015 408,780 CIP savings Transfers Out - 9,374,885 - 8,274,648 - 9,374,885 - 8,274,648 Debt service, capital, and retiree medical funding Net Gain/(Loss) L78 76 4392378 -6 266 244 1881668 74 General Fund Expenditures Projected vs. Actual a 0 6 r 40,000 35,000 / 30,000 / 25,000 ~ 20,000 / 15,000 Projected, per current budget 10,000 --41-- Actual 5,000 0 .. ... ... ... ... ... ... ... ... 9/10 12/10 3/11 6/11 Quarter Ending General Fund Revenues Projected vs. Actual a is 0 0 L V! R V! 7 O 50,000 45,000 40,000 35,000 30,000 25,000 20,000 15,000 10,000 5,000 0 --6 — Projected, per current budget t Actual 9/10 12/10 3/11 Quarter Ending 6/11 75 Sales Tax Projections vs. Actual $16,000 V! C C R $12,000 a � is $8,000 R } $4,000 $0 />-�' — Projected, per current budget Actual 9/10 y $14,000 R $12,000 V! 7 $10,000 N H $8,000 0 $6,000 $4,000 $2,000 $0 12/10 3/11 Quarter Ending Property Tax Projections vs. Actual 6/11 / / 4— Projected, per current budget Actual 9/10 12/10 3/11 Quarter Ending 6/11 76 Transient Occupancy Tax Projected vs. Actual y 3,000 v C 2,500 2,000 6 1,500 1,000 } 500 0 — Projected, per current budget Actual 9/10 12/10 3/11 Quarter Ending Licenses & Permits Projected vs. Actual y 4,000 v C R c 3,000 a � is 6 2,000 0 L 1,000 a 6/11 — Projected, per current budget Actual 9/10 12/10 3/11 Quarter Ending 6/11 77 Charges for Services Projected vs. Actual y 2,000 v c R c 0 1,500 a 0 1,000 6 L } 500 0 i ---* — Projected, per current budget --E-- Actual 9/10 12/10 3/11 6/11 Quarter Ending Use of Money & Property Projected vs. Actual y 1,500 v c R V! 7 �+ 1,000 is D O H a 500 J --* — Projected, per current budget --41-- Actual / 9/10 12/10 3/11 Quarter Ending 6/11 ADMINISTRATIVE SERVICES DEPARTMENT CUPERTINO CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3227 www.cupertino.org CITY COUNCIL STAFF REPORT Meeting: August 2, 2011 Subs ect Add a Roth 457 Option to the ICMA Deferred Compensation Plan Recommended Action Adopt resolution Description Add an option to the existing ICMA -RC deferred compensation plan that will offer Roth 457 features such as after -tax contributions and tax -free withdrawals. Di scii -,-,ion City employees may set -aside a portion of their salaries and wages in a deferred compensation plan. The plan currently allows contributions on a before -tax (non - taxable) basis with the amounts and investment growth taxed upon withdrawal. New federal law in 2010 allowed Roth 457 provisions to be optionally added to the plan. Similar to Roth IRAs, these provisions feature contributions made on an after -tax (i.e. after taxes paid) basis, with the amounts and growth not taxed upon withdrawal. The Roth plan will be optional for employees; their current accounts and tax treatments will continue to operate separately from the Roth accounts. The City offers three providers of deferred compensation plans to its employees. One of the providers, the International City /County Management Association Retirement Corporation (ICMA -RC), is the first to establish and allow the Roth option. By adopting the enclosed resolution, the Council will add the Roth provision to the existing ICMA -RC plan document. Staff will bring likewise actions to the Council, after the other providers, Ca1PERS and Nationwide, establish their own Roth plans. Fiscal Impact There is no fiscal impact as the City does not contribute to the plans nor will the plan charge fees for this option. Prepared by: David Woo, Finance Director Reviewed by: Carol A. Atwood, Director of Administrative Services Approved for Submission by: David W. Knapp, City Manager 79 Attachments: Draft Resolution ICMA -RC 457 Plan Roth Provisions Questions and Answers :1 RESOLUTION 11- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AUTHORIZING ICMA -RC 457 DEFERRED COMPENSATION ROTH ACCOUNTS WHEREAS, the City of Cupertino has established and offers 457 deferred compensation plans for its employees that serves the interest of the City by enabling it to provide reasonable retirement security for its employees, by providing increased flexibility in its personnel management system, and by assisting in the attraction and retention of competent personnel; and WHEREAS, the City of Cupertino has determined that the continuance of the deferred compensation plan will serve these objectives. NOW THEREFORE, BE IT RESOLVED that the City of Cupertino hereby amends and restates the deferred compensation plan offered by ICMA -RC, in the form of the ICMA Retirement Corporation 457 Governmental Deferred Compensation Plan & Trust (the Plan), to include the associated Roth amendment. BE IT FURTHER RESOLVED that the assets of the amended Plan shall be held in trust, with the City of Cupertino serving as trustee, for the exclusive benefit of Plan participants and their beneficiaries, and the assets shall not be diverted to any other purpose. The Trustee's beneficial ownership of Plan assets held in VantageTrust shall be held for the further exclusive benefit of the Plan participants and their beneficiaries; BE IT FURTHER RESOLVED that the City hereby agrees to serve as Trustee under the amended Plan. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 2nd day of August, 2011 by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino 1. What are Roth deferrals? The new Roth elective deferral provision allows participants to make Roth (after -tax) deferrals to your existing ICMA -RC 457 plan. Roth deferrals and associated earnings can be withdrawn tax -free if certain criteria are met. ICMA -RC will provide separate accounting for Roth assets within participant accounts. 2. When can Roth assets (Le., Roth deferrals and associated earnings) be withdrawn tax -free? In order for Roth deferrals and associated earnings to be withdrawn tax -free, the requirements for a "qualified distribution" must be met. Distributions of Roth assets are qualified if. • a period of five taxable years has passed since January 1 of the year of the participant's first Roth deferral; and • at least one of the following also applies: • the participant is at least 59 1 /2 years old; • the participant is disabled; or • the funds are being paid to the participant's beneficiary. 3. What if the requirements for a qualified distribution of Rath assets are not met? The Roth deferrals can be withdrawn tax free, but the earnings portion of the distribution will be taxable. 4. What is an "in -plan Roth conversion" and who is eligible to take advantage of the provision? This provision permits participants who are eligible to withdraw assets from the plan, as part of an eligible rollover distribution, to convert their pre -tax assets to Roth assets through an in -plan rollover (currently, participants must roll their assets from the plan to a Roth IRA to perform this type of conversion). Participants will be subject to income taxes on the amount they convert. However, distributions of Roth assets are tax -free if the requirements for a qualified distribution are met. Note. Ifyou wish to make thisprovision available, yourplan must also allow for Roth deferrals. 5. How will the addition of the new Roth provisions benefit plan participants? Adding the Roth provisions to your plan provides participants with additional options for their retirement savings. Other potential benefits include: • Higher after -tax contribution limits than Roth IRAs — 457 plans allow for greater after -tax savings. • Eligibility at all income levels — Unlike Roth IRAs, a participant's eligibility to make Roth contributions to the 457 plan is not restricted by income. • Tax free distributions — Qualified distributions of Roth assets (i.e., contributions and associated earnings) are not subject to taxes. • Taxplanning— Having both pre -tax assets and Roth assets available in retirement can be a valuable benefit to participants, allowing them to choose the source of funds most advantageous to their situation at the time of distribution. 6. How do participants elect to make Roth deferrals? Existing participants can use the deferral change form and new hires can use the enrollment form to indicate whether they want to make pre -tax deferrals, Roth deferrals, or a combination of both. If permitted by your plan, deferral changes can also be done online through ICMA -RC's Account Access website or through an Investor Services representative. 7. How do participants know whether Roth or regular pre -tax contributions will be more advantageous? Participants will need to consider both their current income tax bracket and their expected income tax bracket in retirement. Roth deferrals may be most appropriate for participants expecting to be in a higher tax bracket in retirement, allowing them to pay taxes on the contributions now, at a lower tax rate, and receive tax -free distributions in retirement. A Roth Analyzer tool will be available on the ICMA -RC website at www.icmarc.org to help participants evaluate whether making Roth or pre- tax contributions will be most beneficial. 8. What is the contribution limit for Roth deferrals to a 457 plan? The same annual limitations that currently apply to your 457 plan will apply to the combination of all contributions to the plan, including Roth deferrals. 9. Can participants make both pre -tax and Roth deferrals? Yes. Participants can make both types of deferrals, up to the annual contribution limit in effect for the year. 10. When can participants withdraw Roth assets from the 457 plan? Roth assets can be withdrawn whenever a distribution of non -Roth assets is permitted under your plan (e.g., retirement, termination, emergency situations). Pre -tax assets will be distributed prior to Roth assets, unless otherwise elected by the participant. 11. Why are pre -tax assets distributed prior to Roth assets, unless otherwise elected by the participant? This helps to ensure that participants are maximizing the tax benefits associated with their Roth contributions. ICMA -RC wants to make certain that Roth assets are not distributed prior to the time when the distribution will be qualified (tax- free), unless specifically requested by the participant. 12. Do required minimum distribution (RMD) rules apply to Roth assets in the 457 plan? Yes. The same RMD rules that apply to other assets in your plan also apply to Roth assets. Distributions from the 457 plan must generally begin in the year the participant reaches age 70 /a or separates from service, whichever occurs later. 13. Can Roth assets be rolled over from the 457 plan to another plan? Generally, yes. However, the receiving plan must be able to accept and provide recordkeeping for Roth assets (e.g., a 457 plan with a Roth deferral provision, or a Roth IRA). 15. Hew will a rollover to a Roth IRA impact the five -year period for calculating qualified distributions of Roth assets? Regardless of the date of the initial Roth deferral in the 457 plan, the date of the first Roth IRA contribution is used to determine whether distributions from the IRA are subject to taxes. 16. Can a Roth IRA be rolled over to a 457 plan that allows Roth contributions? No. A Roth IRA cannot be rolled over to a 457 plan, even if the plan allows for Roth contributions. 17. How do participants request an in -plan Roth conversion? Participants should contact ICMA -RC and request the In -Plan Roth Conversion Form. 19. What are the federal income tax implications of converting pre -tax assets to Roth assets? Participants will be subject to income taxes on the taxable amount they convert to the Roth source, and the amount of taxes they owe will be calculated based on a participant's marginal income tax bracket. This can result in a significant tax liability (no taxes are withheld as part of the conversion). ICMA RC recommends that participants consult with a qualified tax advisor before requesting an in -plan Roth conversion. 20. Can participants convert pre -tax amounts to Roth amounts through a rollover to a Roth IRA, rather than an in -plan conversion? Yes. 457 plan assets are eligible for a direct rollover to a Roth IRA. 21. Are there any advantages to rolling the assets to a Roth IRA instead of doing an in -plan Roth conversion? Yes. If participants do a direct rollover to a Roth IRA, they can change their mind and reverse the conversion by moving the assets to a Traditional IRA through a process known as a recharacterization. This must be done by the participant prior to the deadline for filing his /her tax return for the year in which the conversion took place (generally, October 15 of the year following the calendar year in which the conversion took place). 22. How do Roth deferrals to a 457 plan differ from Roth IRA contributions? While Roth deferrals within a 457 plan and Roth IRA contributions provide similar benefits, they differ in certain important ways, such as: • Higher contribution limits: 457 plans allow for greater after -tax savings. • No income limits: All participants are eligible to make Roth contributions to a 457 plan, regardless of income. • Distribution rules: While Roth IRA assets can generally be withdrawn at any time, participants can only withdraw funds from your 457 plan when permitted by the plan (e.g., at separation, emergency). Additionally, Roth IRA assets are not subject to required minimum distributions. 23. Can participants in our 457 plan who elect to make Roth deferrals still open and contribute to a Roth IRA? Yes. Making Roth deferrals to a 457 plan does not limit a participant's eligibility to participate in a Roth IRA in any way. Participants can contribute the maximum amount to both a Roth IRA and a 457. 24. Can individuals have a Roth IRA and still make Roth deferrals to a 457 plan? Yes. Contributions to a Roth IRA do not reduce the amount of Roth deferrals that a participant can make to a 457 plan. 25. Why is ICMA -RC offering the Roth provisions? The new Roth provisions provide 457 plan participants with additional tax - advantaged retirement savings opportunities. Making the provisions available is consistent with ICMA -RC's mission to assist public sector employees in building retirement security. 26. When did the Roth provisions become available in 457 plans? The Small Business Jobs Act of 2010, which was signed into law on September 27, 2010, made Roth provisions available in 457 plans beginning in 2011. 27. Are Roth assets in our 457 plan eligible for management under Managed Accounts, ICMA -RC's comprehensive ongoing professional account management service? Yes. Provided that your plan has adopted the Roth elective deferral provision and Managed Accounts, a participant's Roth assets are eligible to be included in Managed Accounts. 28. How do we add the Roth deferral and in -plan Roth conversion provisions to our 457 plan? Adding the Roth provisions to your 457 plan is easy, and ICMA -RC can help walk you through the process. We suggest that you review the information in the 457 Plan Roth Provisions Plan Document Implementation Package and follow the instructions in the package. 29. Are there any additional fees associated with making Roth deferrals available? No. The addition of Roth deferrals to your 457 plan has no impact on the plan's fees. 30. When will participants be eligible to begin taking advantage of the new Roth provisions? ICMA -RC anticipates the new Roth provisions first being operational, in plans that elect to offer them, in the second quarter of 2011. You can elect to add the provisions to your plan at that time or any time thereafter. 31. If I want additional information on the Roth provisions or about the adoption process, who should I contact? Please contact your ICMA -RC Client Services team at 800 - 326 -7272. • , ICMA ICMA RETIREMENT CORPORATION 777 NORTH CAPITOL STREET, NE WASHINGTON, DC 20002 -4240 800 - 669 -7400 PARA ASISTENCIA EN ESPANOL LLAME AL 800 - 669 -8216 WWW.ICMARC.ORG AC: 0111 -4549 CITY MANAGER'S OFFICE CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3212 www.cupertino.org CUPERTINO CITY COUNCIL STAFF REPORT Meeting: August 2, 2011 Subs ect Authorize the City Manager to sign letters responding to three Civil Grand Jury reports. Recommended Action Authorize the City Manager to sign the attached letters responding to the Civil Grand Jury's findings and recommendations on emergency dispatch, fire department response, and rehiring pensioners. Discussion The Civil Grand Jury issued three reports in June of this year. Under the Penal Code, cities are required to agree or disagree with each applicable finding and recommendation in the Civil Grand Jury reports. In the report on rehiring pensioners, the applicable findings are: 1. In spite of public opinion, there are situations that warrant rehiring pensioners and often it makes good business sense to do so. All managers interviewed follow existing procedures, which allow rehiring of pensioners. 2. The fifteen towns and cities- Campbell, Cupertino, Gilroy, Los Altos, Los Altos Hills, Los Gatos, Monte Sereno, Morgan Hill, Milpitas, Mountain View, Palo Alto, San Jose, Santa Clara, Saratoga, Sunnyvale -and the County may be inadvertently creating a demand to rehire pensioners because the public sector retirement age is relatively young at 50 (police and fire) or 55 (administrative positions); And applicable recommendations are: 1. If the County or the City /Town of Campbell, Cupertino, Gilroy, Los Altos, Los Altos Hills, Los Gatos, Monte Sereno, Morgan Hill, Milpitas, Mountain View, Palo Alto, San Jose, Santa Clara, Saratoga, Sunnyvale desire to end the practice of rehiring pensioners, they should make that official by means of a policy decision. 2. The fifteen towns and cities - Campbell, Cupertino, Gilroy, Los Altos, Los Altos Hills, Los Gatos, Monte Sereno, Morgan Hill, Milpitas, Mountain View, Palo Alto, San Jose, :. Santa Clara, Saratoga, Sunnyvale -and the County should continue to pursue a higher retirement age with its public sector unions and associations. In the report on fire department response, the applicable findings are: 1. It is extremely costly to equip a fire department for only the occasional fire response; the County and fifteen towns /cities have not been proactive in challenging fire departments to adopt changes that are more cost effective and that better service their communities. Further, unions are more interested in job preservation than in providing the right mix of capabilities at a reasonable cost, using scare tactics to influence the public and fostering firefighter unwillingness to collaborate with EMS. 2. Whether the emergency responder is a firefighter - paramedic or an EMS paramedic matters little to the person with the medical emergency; using firefighter- paramedics in firefighting equipment as first responders to all non - police emergencies is unnecessarily costly when less expensive paramedics on ambulances possess the skills needed to address the 96% of calls that are not fire related; And applicable recommendations are: 1. All fifteen towns /cities - Campbell, Cupertino, Gilroy, Los Altos, Los Altos Hills, Los Gatos, Monte Sereno, Morgan Hill, Milpitas, Mountain View, Palo Alto, San Jose, Santa Clara, Saratoga, Sunnyvale -and the County (for CCFD and SCFD) should determine the emergency response service they want to achieve, particularly as to the result, then determine how best to achieve that. 2. All fifteen towns /cities - Campbell, Cupertino, Gilroy, Los Altos, Los Altos Hills, Los Gatos, Monte Sereno, Morgan Hill, Milpitas, Mountain View, Palo Alto, San Jose, Santa Clara, Saratoga, Sunnyvale -and County (for CCFD and SCFD) should adopt an emergency services department mentality and staff or contract accordingly to meet demand. In the report on emergency dispatch, the applicable findings are: 1. Dispatch consolidation would result in more cost - effective and efficient emergency response and should be implemented throughout Santa Clara County. 2. Radio equipment has not been standardized and impedes effective countywide communication and emergency dispatch; And applicable recommendations are: 1. Jurisdictions which maintain their own dispatching centers - Campbell, Gilroy, Los Altos, Los Gatos, Milpitas, Monte Sereno, Morgan Hill, Mountain View, Palo Alto, San Jose, the City of Santa Clara, and Sunnyvale — and all jurisdictions which use Santa Clara County Communications for dispatch - Cupertino, Los Altos Hills, and Saratoga — should consolidate dispatch with neighboring jurisdictions and, where appropriate, should issue RFPs to do so. 2. Jurisdictions which maintain their own dispatching centers - Campbell, Gilroy, Los Altos, Los Gatos, Milpitas, Monte Sereno, Morgan Hill, Mountain View, Palo Alto, San Jose, the City of Santa Clara, and Sunnyvale; all jurisdictions which use Santa Clara Communications for dispatch — Cupertino, Los Altos Hills, and Saratoga; the Santa Clara County Sheriff's Office; and Santa Clara County, should continue to work with the Silicon Valley Regional Interoperability Association to achieve countywide standardization of radio technology. Prepared by: David W. Knapp, City Manager Attachments: A — Response letter - Rehiring of Pensioners: Bad Policy, Good Business or Both? B — Response letter - Fighting Fire or Fighting Change? Rethinking Fire Department Response. C — Response letter - "Can you hear me now ?" Emergency Dispatch in Santa Clara County. D — Grand Jury report - Rehiring of Pensioners: Bad Policy, Good Business or Both? E — Grand Jury report - Fighting Fire or Fighting Change? Rethinking Fire Department Response. F — Grand Jury report - "Can you hear me now ?" Emergency Dispatch in Santa Clara County. ATTACHMENT A ►T�7 August 3, 2011 OFFICE OF THE CITY MANAGER CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3212 • FAX: (408) 777 -3366 Ms. Helen Popenhager, Foreperson Santa Clara County Civil Grand Jury Superior Court Building 191 North First Street San Jose, CA 95113 Dear Ms. Popenhager: The City Council of the City of Cupertino has received the Santa Clara County Civil Grand Jury final report, "Rehiring of Pensioners: Bad Policy, Good Business or Both ?" Please note that the City of Cupertino does not have its own Police or Fire Departments. The Council has determined as follows: the City agrees with findings 1 and 3. In response to recommendation 1 which is: If the City of Cupertino desires to end the practice of rehiring pensioners, they should make that official by means of a policy decision. The City Council of Cupertino has determined: pursuant to Penal Code Section 933.05(b)(3): The recommendation requires further analysis, with an explanation and the scope and parameters of an analysis or study, and a time frame for the matter to be prepared for discussion by the officer or head of the agency or department being investigated or reviewed, including the governing body of the public agency when applicable. This timefi•ame shall not exceed six months from the date of publication of the grand jury report. In response to recommendation 3 which is The fifteen towns and cities- Campbell, Cupertino, Gilroy, Los Altos, Los Altos Hills, Los Gatos, Monte Sereno, Morgan Hill, Milpitas, Mountain View, Palo Alto, San Jose, Santa Clara, Saratoga, Sunnyvale -and the County should continue to pursue a higher retirement age with its public sector unions and associations. The City Council of Cupertino has determined: pursuant to Penal Code Section 933.05(b)(2): This recommendation has not yet been implemented, but will be raised with the appropriate unions or associations in the future. :• ATTACHMENT A The City of Cupertino does not have its own Fire or Police Department. Sincerely, David W. Knapp City Manager .X ATTACHMENT B August 3, 2011 OFFICE OF THE CITY MANAGER CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3212 • FAX: (408) 777 -3366 Ms. Helen Popenhager, Foreperson Santa Clara County Civil Grand Jury Superior Court Building 191 North First Street San Jose, CA 95113 Dear Ms. Popenhager: The City Council of the City of Cupertino has received the Santa Clara County Civil Grand Jury final report, "Fighting Fire or Fighting Change? Rethinking Fire Department Response Protocol and Consolidation Opportunities ". Please note that the City of Cupertino does not have its own Fire Department. The Council has determined as follows: the City agrees with findings 1 and 3. In response to recommendation 1B which is: All fifteen towns /cities- Campbell, Cupertino, Gilroy, Los Altos, Los Altos Hills, Los Gatos, Monte Sereno, Morgan Hill, Milpitas, Mountain View, Palo Alto, San Jose, Santa Clara, Saratoga, Sunnyvale -and the County (for CCFD and SCFD) should determine the emergency response service they want to achieve, particularly as to the result, then determine how to achieve that. The City Council of Cupertino has determined: pursuant to Penal Code Section 933.05(b)(1): The recommendation has been implemented. Cupertino has determined the emergency response service that it wants to achieve. In response to recommendation 3A which is All fifteen towns /cities- Campbell, Cupertino, Gilroy, Los Altos, Los Altos Hills, Los Gatos, Monte Sereno, Morgan Hill, Milpitas, Mountain View, Palo Alto, San Jose, Santa Clara, Saratoga, Sunnyvale -and the County (for CCFD and SCFD) should adopt an emergency services department mentality and staff or contract accordingly to meet demand. 91 ATTACHMENT B The City Council of Cupertino has determined: pursuant to Penal Code Section 933.05(b)(1): The recommendation has been implemented, Cupertino has contracted in order to meet demand, Sincerely, David W. Knapp City Manager 'I ATTACHMENT C WWATMZE August 3, 2011 OFFICE OF THE CITY MANAGER CITY HALL 10300 TORRE AVENUE. CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3212 • FAX: (408) 777 -3366 Ms. Helen Popenhager, Foreperson Santa Clara County Civil Grand Jury Superior Court Building 191 North First Street San Jose, CA 95113 Dear Ms. Popenhager: The City Council of the City of Cupertino has received the Santa Clara County Civil Grand Jury final report, "Can You Hear Me Now ?" Emergency Dispatch in Santa Clara County. Noting that the City of Cupertino does not have its own emergency dispatch. The Council has determined as follows: the City agrees with findings 1 and 2. In response to recommendation 1 which is [A]Il jurisdictions which use the Santa Clara County Communications for dispatch — Cupertino, Los Altos Hill, and Saratoga - should consolidate dispatch with neighboring jurisdictions and, where appropriate, should issue RFP's to do so. The City Council of Cupertino has detennined: pursuant to Penal Code Section 933.05(b)(3): The recommendation requires further analysis, with an explanation and the scope and parameters of an analysis or study, and a time frame for the matter to be prepared for discussion by the officer or head of the agency or department being investigated or reviewed, including the governing body of the public agency when applicable, This timeframe shall not exceed six months from the date of publication of the grand jury report. Due to the City's contractual relationship with the County and the Sheriff's department this analysis may be performed by these other entities. In response to recommendation 2 which is [A]ll jurisdictions which use the Santa Clara County Communications for dispatch — Cupertino, Los Altos Hill, and Saratoga; the Santa Clara County Sheriffs Office and Santa Clara County, should continue to work with the Silicon Valley Regional Interoperability Association to achieve countywide standardization of radio technology. 93 ATTACHMENT C The City Council of Cupertino has determined: pursuant to Penal Code Section 933,05(b)(1): The recommendation has been implemented as Cupertino is a member of and contributes to the Silicon Valley Regional Interoperability Authority. Sincerely, David W. Knapp City Manager ., PARKS AND RECREATION DEPARTMENT CUPERTINO CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3110 www.cupertino.org CITY COUNCIL STAFF REPORT Meeting: Sub, ect Parks and Recreation Commission Work Plan for Fiscal Year 2011 — 2012. Recommended Action Approve the Work Plan Description The Cupertino Parks and Recreation Commission held their annual work plan preparation retreat on July 9, 2011. The Commission voted on the issues to be covered by the Commission. The specific dates for the issues will come to the Commission on August 4. T)i ern i eci nn The City Council suggested the Commission include future use for the Sports Center pool area and a new area for the temporary fenced dog park. Both of these issues would be addressed by the Commission in early 2012. In addition to these two items, the Commission voted, pending Council approval, to address the following issues: • McClellan Ranch Master Plan • Linda Vista Ponds • Stevens Creek Corridor Phase II • Fostering a working relationship with Cupertino businesses during City special events • Review of the Park CIP projects for FY 2012 -2013 • Lawrence/Mitty Park The Commission also voted to receive updates on the following projects • Public Works process for maintaining parks and fields • Shakespeare San Francisco • Project Cornerstone • Blackberry Farm and Stevens Creek Corridor policies • Our City Forest • Use of Social Media • TICC Commission update on cell tower locations in City parks • Stocklmeir Task Force 95 • Scenic Circle gate Sustainability Impact N/A Fiscal Impact N/A Prepared by: Mark Linder, Director, Parks and Recreation Reviewed by: Donna Henriques, Administrative Assistant Approved for Submission by. David W. Knapp, City Manager Attachments: None RESOLUTION NO. II- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ACCEPTING GRANT OF EASEMENT FOR ROADWAY PURPOSES, RAJIV PENDYALA AND SUDHARANI PENDYALA, 10566 SANTA LUCIA DRIVE, APN 342 -16 -039 WHEREAS, Rajiv Pendyala and Sudharani Pendyala, have executed a Grant of Easement for roadway purposes, which is in good and sufficient form, granting the City of Cupertino, County of Santa Clara, State of California, easement over certain property for roadway purposes situate at 10566 Santa Lucia Drive, more particularly described in Exhibit "A" & "B ", attached hereto and made a part hereof. NOW, THEREFORE, BE IT RESOLVED, that the City of Cupertino accept said grant so tendered; and IT IS FURTHER RESOLVED that the City Clerk is hereby authorized to record said grant and this resolution. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 2nd day of August, 2011 by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kimberly Smith, City Clerk Gilbert Wong, Mayor, City of Cupertino 97 cy ; a ©! w \ \ {� m •• RESOLUTION NO. II- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ACCEPTING GRANT OF EASEMENT FOR ROADWAY PURPOSES, JAGRITI MUKHERJEE AND ANIRUDDHA MUKHERJEE, 21856 HERMOSA AVENUE, APN 357 -16 -052 WHEREAS, Jagriti Mukherj ee and Aniruddha Mukherj ee, have executed a Grant of Easement for roadway purposes, which is in good and sufficient form, granting the City of Cupertino, County of Santa Clara, State of California, easement over certain property for roadway purposes situate at 21856 Hermosa Avenue, more particularly described in Exhibit "A ", attached hereto and made a part hereof. NOW, THEREFORE, BE IT RESOLVED, that the City of Cupertino accept said grant so tendered; and IT IS FURTHER RESOLVED that the City Clerk is hereby authorized to record said grant and this resolution. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 2nd day of August, 2011 by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kimberly Smith, City Clerk Gilbert Wong, Mayor, City of Cupertino 103 �■ m J « ,) m , ' '. 5� # &. 111111111111111111 xilllllqj�pjjj� §«: »• ® °\If +71wz 104 L 104 m I E5 M ir w 105 106 ,q E.z 9TTTA-11"A R ��F�:F , r i RESOLUTION NO. 1I- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AUTHORIZING EXECUTION OF AN IMPROVEMENT AGREEMENT BETWEEN THE CITY AND DEVELOPERS, RAJIV PENDYALA AND SUDHARANI PENDYALA, 10566 SANTA LUCIA DRIVE, APN 342 -16 -039 WHEREAS, there has been presented to the City Council a proposed improvement agreement between the City of Cupertino and Developers, Rajiv Pendyala and Sudharani Pendyala, for the installation of certain municipal improvements at 10566 Santa Lucia Drive, and said agreement having been approved by the City Attorney, and Developer having paid the fees as outlined in the attached Exhibit A; NOW, THEREFORE, BE IT RESOLVED THAT the Mayor and the City Clerk are hereby authorized to sign the aforementioned agreement on behalf of the City of Cupertino. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 2nd day of August, 2011, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: am - slum Kimberly Smith, City Clerk Gilbert Wong, Mayor, City of Cupertino 109 Resolution No. 11- Page 2 DEVELOPER: LOCATION: EXHIBIT "A" SCHEDULE OF BOND, FEES, AND DEPOSITS RAJIV PENDYALA AND SUDHARANI PENDYALA 10566 SANTA LUCIA DRIVE, APN 342 -16 -039 PART A Faithful Performance Bond: $ 9,856.00 1102211 PART B Labor and Material Bond: $ 9,856.00 1102211 PART C. Checking and Inspection Fee: $ 2,468.00 1104538 PART D. Development Maintenance Deposit: $ 1,000.00 1102211 PART E. Storm Drainage Fee — Basin 2 $ 232.83 2154072 PART F. Street Light - One -Year Power Cost: N/A 1104537 PART G. Map Checking Fee: N/A 1104539 PART H. Park Fee - ZONE II N/A 2804082 PART I. Reimbursement Fee: N/A 110 0 M �,.4�; i, r y � 111 NO- I�fvx f 'mot !1fPa` +- Itl I '9 ' w " ' .eta . 112 $ ■*; '.,:,lz« £'��z` ©.& #.» :�, T. 6 "# <� , y ■ !: � a . g ! 2 w : � z`i n . 4 ° %:�� •i ® /: » an 120 sm '. �I � :�� .�� .. !Y „? � Sin 'i.1°'ti'rig'� {�' .i �j.'.. � �. �- $F i? L�. "s r � ei '� �- I a�y '� d (y: 121 //[ 1 F f 121 «.a w« , a : % ■.* > a® w: r - : e 2 ; 122 PUBLIC WORKS DEPARTMENT CUPERTINO CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3354 www.cupertino.org CITY COUNCIL STAFF REPORT Meeting: August 2, 2011 Subs ect Municipal Improvements, Hsuehli Joseph Yeh and Hsiaowen Tung, 10131 Santa Clara Avenue, APN 326 -24 -050 Recommended Action Accept Municipal Improvements Discussion The applicants have completed City - specified improvements in the City right -of -way including sidewalk, curb & gutter, driveway approach, utility trench and paving as required by the improvement agreement with the City. Prepared b y. Chad Mosley Associate Civil Engineer Reviewed by. Timm Borden, Director of Public Works Approved for Submission by. David W. Knapp, City Manager Attachments: 126 PUBLIC WORKS DEPARTMENT CUPERTINO CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3354 www.cupertino.org CITY COUNCIL STAFF REPORT Meeting: August 2, 2011 Subs ect City Project, Reconstruction of Curbs, Gutter, and Sidewalks Project No. 2010 -05. Recommended Action Accept Project No. 2010 -05. Discussion The City's contractor, Spencon Construction, Inc., has completed work on the Reconstruction of Curbs, Gutters and Sidewalk which consisted of concrete repairs at various locations throughout the City. Prepared by. Joanne Johnson, Public Works Engineering Technician Reviewed by. Timm Borden, Public Works Director Approved for Submission by. David W. Knapp, City Manager Attachments: A - 2010 Reconstruction of Curbs Gutters and Sidewalk Project Address List 128 Attachment A 2010 Reconstruction of Curbs Gutters and Sidewalk Project Address List 21515 Addington Ct. 21520 Addington Ct. 802 Alderbrook Dr. 825 Alderbrook Dr. 832 Alderbrook Dr. 10755 Alderbrook Dr. 10862 Alderbrook Dr. 10876 Alderbrook Dr. 10131 Alhambra Ave. 10410 Ann Arbor Wy 10494 Ann Arbor Wy 10495 Ann Arbor Wy 10500 Ann Arbor Wy 10466 Ann Arbor Wy 10407 Anson Ave. 10386 Anson Ave. 10497 Anson Ave. 10416 Anson Ave. 18784 Arata Way 1619 Aster Ln. 6301 Atherwood Dr. 7920 August Ln. 10739 Barnhart Dr. 18781 Barnhart Dr. 19091 Barnhart Dr. 19701 Barnhart Dr. 22004 Baxley Ct. 6375 Blackwood Dr. 10729 Blaney Ave. S. 878 Blazingwood Dr. 943 Blazingwood Dr. 949 Blazingwood Dr. 7458 Bollinger Rd. N/A Bollinger Rd. 10209 Bonny Dr. 10281 Bonny Dr. 10290 Bonny Dr. 10313 Bonny Dr. 10489 Bonny Dr. 858 Brent Ave. 10010 Bret Ave. 10010 Bret Ave. 10251 Bret Ave. 10394 Bret Ave. 10488 Brewer Ave 10299 Brittany Ct. 10761 Brookwell Dr. 10773 Brookwell Dr. 10798 Brookwell Dr. 10130 Bubb Rd. 10651 Carver 10661 Carver 11222 Catalina Ct. 10542 Cedar Tree Ct. 10552 Cedar Tree Ct. 10553 Cedar Tree Ct. 10572 Cedar Tree Ct. 20663 Cheryl Dr. 6646 Clifford Dr. 6693 Clifford Dr. 6716 Clifford Dr. 10338 Cold Harbor 21504 Conradia Ct. 21513 Conradia Ct. 10023 De Anza Blvd. 10235 De Anza Blvd. 10235 De Anza Blvd. 10497 De Anza Blvd. 10250 De Anza Blvd. De Anza Blvd @ 280 22304 De Anza Cir. 22303 De Anza Cir. 7547 De Foe 7555 De Foe 19780 Drake Dr. 7552 Dumus Dr. 7562 Dumus Dr. 10121 Empire Ave. 10245 Empire Ave. 10288 Empire Ave. 7552 Erin Way 7564 Erin Way 7574 Erin Way 7589 Erin Way 7915 Fall Ct. 10514 Felton Wy 10210 Foothill Blvd. 918 Fort Baker Dr. 1187 Gardenside Dr. 10101 Grand Ave. 21589 Grand Ave. 21590 Grand Ave. 21195 Grenola 7532 Heatherwood Dr 7642 Hollanderry PL. 7643 Hollanderry PL. 10841 Johnson Ave. 10052 Judy Ave. 10149 Judy Ave. 10321 Judy Ave. 1101 Kentwood Dr. 1103 Kentwood Dr. 882 Kim St. 7522 Kingsbury PL. 7532 Kirwin Ln. 7535 Kirwin Ln. 7551 Kirwin Ln. 7557 Kirwin Ln. 7620 Kirwin Ln. 19689 LaMar Dr. 19703 LaMar Dr. N/A Lazaneo Ave. N/A Lazaneo Ave. 10866 Linda Vista Dr. 10451 Lindsay Ave. 21651 Lindy Ln. 7542 Lockford Dr. 18635 Loree Ave. 22774 Majestic Oak Wy 20600 Mariani 20592 Mc Clellan Rd. 10272 Menhart Dr. 10790 Minette 10271 Mira Vista Dr. 21595 Monrovia St. 10375 Moretti Dr. 10385 Moretti Dr. 6431 Myrtlewood Dr. 7641 Normandy Way 1019 November Dr. 21968 Oakdell PL. 22008 Oakdell PL. 21966 Oakleaf Ct. 21967 Oakleaf Ct. 22021 Oaknoll Ct. 21884 Oakview Ln. 7918 October Way 22415 Palm Ave. 10374 Paradise Dr. 10384 Paradise Dr. 10252 Parlett Place 10080 Peninsula Ave. 10088 Peninsula Ave. 20820 Peppertree Ln. 20840 Peppertree Ln. 10120 Pharlap Dr. 10140 Pharlap Dr. 10220 Pharlap Dr. 19125 Phil Ln. 10400 Pineville Dr. 21390 Rainbow Dr. 21567 Rainbow Dr. 21580 Rainbow Dr. 21052 Red Fir Ct. 21502 Regnart Rd 21592 Regnart Rd 21675 Regnart Rd 22483 Riverside Dr. 22484 Riverside Dr. 7375 Rollingdell Dr. 21425 Rumford Dr. 21721 Santa Bella 21761 Santa Bella 10074 Santa Clara Ave. 10106 Santa Clara Ave. 10211 Santa Clara Ave. 10215 Santa Clara Ave. 10221 Santa Clara Ave. 11050 Santa Teresa Dr. 11161 Santa Teresa Dr. 1157 Scotland Dr. 7599 Squirewood Dr. 7689 Squirewood Dr. 7699 Squirewood Dr. 19875 Stevens Creek Blvd. 7498 Stanford PI. 7495 Stanford PI. 7490 Stanford PI. 7478 Stanford PI. 1540 Stelling Rd. 20900 Stevens Creek Blvd. 20770 Stevens Creek Blvd. 20830 Stevens Creek Blvd. 20735 Stevens Creek Blvd. 20803 Stevens Creek Blvd. 19376 Stevens Creek Blvd. 19590 Stevens Creek Blvd. 19960 Stevens Creek Blvd. 10708 Tantau Ave. 11302 Terra Bella 11305 Terra Bella 19061 Tilson Ave. 19161 Tilson Ave. 18770 Tuggle Dr. 18850 Tuggle Dr. 18880 Tuggle Dr. 18881 Tuggle Dr. 20545 Valley Green Dr. 20630 Valley Green Dr. 20800 Valley Green Dr. Page 1 of 2 129 Attachment A 10240 Bubb Rd. 10335 Judy Ave. 10420 Pineville Dr. 20875 Valley Green Dr. 10300 Bubb Rd. 10348 Judy Ave. 10450 Pineville Dr. 20875 Valleygreen Dr. 11525 Bubb Rd. 10363 Judy Ave. 10480 Pineville Dr. 19688 Vicksburgh Dr. 1191 Candlelight Way 10422 Judy Ave. 10500 Pineville Dr. 22601 Voss Ave. 1197 Candlelight Way 1011 Kenmore Ct. 10510 Pineville Dr. 984 Westlynn Wy 966 Candlewood Dr. 1015 Kenmore Ct. 10525 Pineville Dr. 990 Westlynn Wy N/A Canyon Oak Dr. 1087 Kentwood Dr. 10461 Portal Ave. 994 Westlynn Wy 22422 Carnoustie Ct. 1093 Kentwood Dr. 1407 Primrose Way 21992 Woodbury Dr. 1101 Kentwood Dr. 8045 Rainbow Dr. 10425 Wunderlich Dr. Page 2 of 2 130 PUBLIC WORKS DEPARTMENT CUPERTINO CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3354 www.cupertino.org CITY COUNCIL STAFF REPORT Meeting: August 2, 2011 Subs ect City Project, Scenic Circle Access, Project No. 2010 -9136 Recommended Action Accept Project No. 2010 -9136 Discussion The City's contractor, Granite Rock Company DBA Pavex Construction Division, has completed work on Scenic Circle Access which consisted of the construction of a pathway to access Blackberry Farm from Scenic Circle. Prepared by. Carmen Lynaugh, Public Works Project Manager Reviewed by. Timm Borden, Director of Public Works Approved for Submission by. David W. Knapp, City Manager Attachments: none 131 PUBLIC WORKS DEPARTMENT CUPERTINO CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3354 www.cupertino.org CITY COUNCIL STAFF REPORT Meeting: August 2, 2011 Subs ect City Proj ect, 2010 Pavement Maintenance Proj ect Recommended Action Accept Project No. 2010 -04 Discussion The City's contractor, G. Bortolotto & Company Inc., has completed work on 2010 Pavement Maintenance Project which consisted of roadway surface and concrete improvements at various locations throughout the City. Prepared by. Jo Anne Johnson, Public Works Engineering Technician Reviewed by. Timm Borden, Director of Public Works Approved for Submission by. David W. Knapp, City Manager Attachments: A — 2010 Pavement Maintenance Street List 132 Attachment A Street Name Limits Treatment McClellan Rd Beardon Ave Hyde Ave Atherwood Dr Candlewood Dr Myrtlewood Dr Cottonwood Dr Blackwood Dr Meteor Dr Castine Dr Terrace Dr Amulet Dr Peach Tree Ln Prune Tree Ln Cherry Tree Ln Apple Tree Ln Lancer Dr Orange to Bubb All All All All All All All All All All All All All All All Bollinger to Myrtlewood Overlay Thin Maintenance Overlay Overlay Overlay Overlay Overlay Overlay Overlay Overlay Overlay Thin Maintenance Overlay Overly Thin Maintenance Overlay Thin Maintenance Overlay Thin Maintenance Overlay Thin Maintenance Overlay Overlay 133 2010 Pavement Maintenance Project RESOLUTION NO. 1I- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ACCEPTING QUITCLAIM DEED AND AUTHORIZATION FOR UNDERGROUND WATER RIGHTS, RAJIV PENDYALA AND SUDHARANI PENDYALA, 10566 SANTA LUCIA DRIVE, APN 342 -16 -039 WHEREAS, Rajiv Pendyala and Sudharani Pendyala, have executed a "Quitclaim Deed and Authorization ", which is in good and sufficient form, quitclaiming all rights in and authorizing the City of Cupertino, County of Santa Clara, State of California, to extract water from the underground basin, underlying that certain real property situate in the City of Cupertino, more particularly described as follows: All that certain real property situate in the City of Cupertino, County of Santa Clara, State of California, as shown in the attached Exhibit "A ". NOW, THEREFORE, BE IT RESOLVED, that the City of Cupertino accept said "Quitclaim Deed and Authorization" so tendered; and IT IS FURTHER RESOLVED that the City Clerk is hereby authorized to record said "Quitclaim Deed and Authorization" and this resolution. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 2nd day of August, 2011, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: am - slum Kimberly Smith, City Clerk Gilbert Wong, Mayor, City of Cupertino 134 [ :\? §» !. © \® ■ � ±»e!#° !� ©x� ' :\<,v, w, .w < $� .... /�\ . ..# � .. fu !»J 5! S6 I MI W 136 n A 91 c cc 137 "It. RESOLUTION NO. 1I- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ACCEPTING QUITCLAIM DEED AND AUTHORIZATION FOR UNDERGROUND WATER RIGHTS, BOYER FAMILY PARTNERSHIP I, L.P., 20605 LAZANEO DRIVE, APN 326 -33 -096 WHEREAS, Boyer Family Partnership I, L.P., has executed a "Quitclaim Deed and Authorization ", which is in good and sufficient form, quitclaiming all rights in and authorizing the City of Cupertino, County of Santa Clara, State of California, to extract water from the underground basin, underlying that certain real property situate in the City of Cupertino, more particularly described as follows: All that certain real property situate in the City of Cupertino, County of Santa Clara, State of California, as shown in the attached Exhibit "A ". NOW, THEREFORE, BE IT RESOLVED, that the City of Cupertino accept said "Quitclaim Deed and Authorization" so tendered; and IT IS FURTHER RESOLVED that the City Clerk is hereby authorized to record said "Quitclaim Deed and Authorization" and this resolution. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 2nd day of August, 2011, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: am - slum Kimberly Smith, City Clerk Gilbert Wong, Mayor, City of Cupertino 140 ■, 9«e� #! : ■!.. # -. � f< LROT Q .z , f ? ®.f \? ■ :` ! £Q a w 7 .«< MITI. 1 @ 141 III Ya 143 6 r - 144 RESOLUTION NO. 1I- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ACCEPTING QUITCLAIM DEED AND AUTHORIZATION FOR UNDERGROUND WATER RIGHTS, BRUCE C. STEAKLEY AND JOYCE M. STEAKLEY, 21750 RAINBOW DRIVE, APN 366 -03 -064 WHEREAS, Bruce C. Steakley and Joyce M. Steakley, have executed a "Quitclaim Deed and Authorization ", which is in good and sufficient form, quitclaiming all rights in and authorizing the City of Cupertino, County of Santa Clara, State of California, to extract water from the underground basin, underlying that certain real property situate in the City of Cupertino, more particularly described as follows: All that certain real property situate in the City of Cupertino, County of Santa Clara, State of California, as shown in the attached Exhibit "A ". NOW, THEREFORE, BE IT RESOLVED, that the City of Cupertino accept said "Quitclaim Deed and Authorization" so tendered; and IT IS FURTHER RESOLVED that the City Clerk is hereby authorized to record said "Quitclaim Deed and Authorization" and this resolution. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 2nd day of August, 2011, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: am - slum Kimberly Smith, City Clerk Gilbert Wong, Mayor, City of Cupertino 147 QUITCLAIM DEED AND AUTHORIZATION FOR UNDERGROUND WATER RIGHTS APN 366 --03 -064 21750 Rainbow Drive, Cupertino, CA 45014 Bruce C. Steakley and lace M. Steakley, husband and wife hereinafter referred to as the "GRANTOR", this day of :Y v , 2011, hereby grants, bargains, assigns, conveys, remises, releases and forever quitclaims unto the CITY OF CUPERTINO, a municipal corporation, hereinafter referred to as the "GRANTEE ", its successors and assigns, all the rights, titles, interests, estates, claims and demands, both at law and in equity, and as well in possession as in expectancy of the GRANTOR as owner of that certain real property situate in the County of Santa Clara, State of California, and specifically described as follows: SEE ATTACHED EXHIBIT "A" to pump, take or otherwise extract water from the underground basin or any underground strata in the Santa Clara Valley for beneficial use upon the lands overlying said underground basin, and GRANTOR hereby irrevocably authorized GRANTEE, its successors and assigns, on behalf of the GRANTOR and its successors in ownership of overlying lands in the said lot to take from said underground basin within the said lot any and all water which the owner or owners of said overlying lands may be entitled to take for beneficial use on said lands and to supply such water to such owner or owners or others as a public utility; provided, however, that nothing contained in this instrument shall be deemed to authorize GRANTEE to enter upon any of the lot delineated upon the above described legal description or to authorize GRANTEE to make any withdrawal of water which will result in damage to any building or structure erected upon said lot. This assignment, conveyance and authorization is made for the benefit lot within the above described legal description and shall bind the owner of said lot within said legal description. W . IN WITNESS WHEREOF, GRANTOR has executed this instrument the day and year first above written. OWNERS: doff 'firuce C. Steakley 0* f "° ZAWZ o V M. Steakley (Acknowledgment and Notarial Seal Attached) 149 EXHIBIT "A" LEGAL DESCRIPTION Real property In the City of Cupertino, County of Santa Clara, State of California, described as follows: PARCEL ONE: Parcel 2, as shown on Parcel Map flied for retard in the Office of the Recorder of the County of Santa Tiara, State of Callfornia on December 3, 1998, In Book 710 of Maps, Pages - 14 and 15. PARCEL TWO: . A non - exclusive easement for Ingress and egress, public utilities and sanitay sewer, 40 feet wide, over a portion of Lots 6, 7 and 8, Tract 5990, filed May 22, 1979 In Book 442 of Maps, at Pages 12 and 13, Santa Clara County Records, designated thereon as "private access easements, public utility easement ", and as provided for In irstmment recorded Book FiS2 Official Records, Page 1.54. PARCEL THREE: A non- exclusiye easement for Ingress and egress and public utilities over the most West 40 feet of Lot 7, Tract 5990, filed May 22, 1979 in Book 442 of Maps, at Pages 12 and 13, Santa Clara County Records, and as provided far In instrument recorded Book 1=152 Official ial Records, Page 264. APN. 366 - 03-064 f 150 State of California County of , ,vhf C--� " �- On before me, DA.9 L HerjJhserl Name and Title of the of the Officer personally appeared v�-GVL- JEREMY BRUSH commission * 1809011 a Rotary public - California Santa. Clara County Comm. ire "ss3 22012 Place Notary Seal Above who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) iX/are subscribed to the within instrument and acknowledged to me that ht ishe /they executed the same in hi&fierVtheir authorized capacity(ies), and that by der /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. 7 Signature: Q1 Signaf re of Notary Public OPT Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Descrintion of Attached Document Title or Type of Document: Document Date: a k � Number of Pages: S Signer(s) Other Than Named Above: Capacity(lies) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): ❑ Individual ❑ Partner - ❑ Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing RIGHT. THUIVIBVRINI Top of thumb here `OF SIGNER' Signer's Name: ❑ Corporate Officer — Tit] e(s): ❑ Individual ❑ Partner — ❑ Limited ❑ General Top of thumb here ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing © 2009 National Notary Association - NalionalNolary.org • 1- 800 -US NOTARY (1 -806- 876 -6827) Item #5907 9 z lJ 151 RESOLUTION NO. 1I- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ACCEPTING QUITCLAIM DEED AND AUTHORIZATION FOR UNDERGROUND WATER RIGHTS, DA -YUAN TUNG AND HSIN -NING KENG, 10611 CULBERTSON DRIVE, APN 375 -36 -025 WHEREAS, Da -Yuan Tung and Hsin -Ning Keng, have executed a "Quitclaim Deed and Authorization ", which is in good and sufficient form, quitclaiming all rights in and authorizing the City of Cupertino, County of Santa Clara, State of California, to extract water from the underground basin, underlying that certain real property situate in the City of Cupertino, more particularly described as follows: All that certain real property situate in the City of Cupertino, County of Santa Clara, State of California, as shown in the attached Exhibit "A ". NOW, THEREFORE, BE IT RESOLVED, that the City of Cupertino accept said "Quitclaim Deed and Authorization" so tendered; and IT IS FURTHER RESOLVED that the City Clerk is hereby authorized to record said "Quitclaim Deed and Authorization" and this resolution. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 2nd day of August, 2011, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: am - slum Kimberly Smith, City Clerk Gilbert Wong, Mayor, City of Cupertino 153 ° m IM iiiii IIII I III! V Will 111 111111111 liplillimillill iiiiii I 'l lillipl, 1 111111111 ii:i lllj��p WM " rx"m Me m ^ P, 154 A Em u m h 155 m 2 I RESOLUTION NO. 1I- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ACCEPTING QUITCLAIM DEED AND AUTHORIZATION FOR UNDERGROUND WATER RIGHTS, SHIH YU LO AND PEI TING CHUNG, 18780 PENDERGAST AVENUE, APN 375 -27 -028 WHEREAS, Shih Yu Lo and Pei Ting Chung, have executed a "Quitclaim Deed and Authorization ", which is in good and sufficient form, quitclaiming all rights in and authorizing the City of Cupertino, County of Santa Clara, State of California, to extract water from the underground basin, underlying that certain real property situate in the City of Cupertino, more particularly described as follows: All that certain real property situate in the City of Cupertino, County of Santa Clara, State of California, as shown in the attached Exhibit "A ". NOW, THEREFORE, BE IT RESOLVED, that the City of Cupertino accept said "Quitclaim Deed and Authorization" so tendered; and IT IS FURTHER RESOLVED that the City Clerk is hereby authorized to record said "Quitclaim Deed and Authorization" and this resolution. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 2nd day of August, 2011, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: am - slum Kimberly Smith, City Clerk Gilbert Wong, Mayor, City of Cupertino 159 �. '5 I- 6: l C�� a I �I 160 1111 111011 MIT" a �_ � �. g �s 'r4, a 161 7. Q 1 06 m 3 rt 163 RESOLUTION NO. 1I- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ACCEPTING QUITCLAIM DEED AND AUTHORIZATION FOR UNDERGROUND WATER RIGHTS, KEE YUN HWANG, 10037 BRET AVENUE, APN 375 -11 -019 WHEREAS, Kee Yun Hwang, has executed a "Quitclaim Deed and Authorization ", which is in good and sufficient form, quitclaiming all rights in and authorizing the City of Cupertino, County of Santa Clara, State of California, to extract water from the underground basin, underlying that certain real property situate in the City of Cupertino, more particularly described as follows: All that certain real property situate in the City of Cupertino, County of Santa Clara, State of California, as shown in the attached Exhibit "A ". NOW, THEREFORE, BE IT RESOLVED, that the City of Cupertino accept said "Quitclaim Deed and Authorization" so tendered; and IT IS FURTHER RESOLVED that the City Clerk is hereby authorized to record said "Quitclaim Deed and Authorization" and this resolution. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 2nd day of August, 2011, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: am - slum Kimberly Smith, City Clerk Gilbert Wong, Mayor, City of Cupertino 165 # . ^ 2 .± � � � ©' � d■ « \ t � t E "» <�\ .J -T ny w v &« ®,e a <,.w w 62. w :l <G a »z r,r ,z* ©• ,, : #,. w K a s a a }z 166 N � 167 is v r v § \ r ! - ° � ., ^ \ � , � � } � a � 168 RESOLUTION NO. 1I- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ACCEPTING QUITCLAIM DEED AND AUTHORIZATION FOR UNDERGROUND WATER RIGHTS, RONSDALE MANAGEMENT LLC, A CALIFORNIA LIMITED LIABILITY COMPANY, 10483 MIRA VISTA AVENUE, APN 357 -04 -080 WHEREAS, Ronsdale Management LLC, a California Limited Liability Company, has executed a "Quitclaim Deed and Authorization ", which is in good and sufficient form, quitclaiming all rights in and authorizing the City of Cupertino, County of Santa Clara, State of California, to extract water from the underground basin, underlying that certain real property situate in the City of Cupertino, more particularly described as follows: All that certain real property situate in the City of Cupertino, County of Santa Clara, State of California, as shown in the attached Exhibit "A ". NOW, THEREFORE, BE IT RESOLVED, that the City of Cupertino accept said "Quitclaim Deed and Authorization" so tendered; and IT IS FURTHER RESOLVED that the City Clerk is hereby authorized to record said "Quitclaim Deed and Authorization" and this resolution. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 2nd day of August, 2011, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: am - slum Kimberly Smith, City Clerk Gilbert Wong, Mayor, City of Cupertino 171 ¥ y r \:■ © »» � , >4 t , x y. 172 _ _ OFFICE OF THE CITY CLERK CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3223 www.cupertino.org CUPERTINO CITY COUNCIL STAFF REPORT Meeting: August 2, 2011 Subs ect Assessment of fees on private parcels for the annual weed abatement program Recommended Action Conduct hearing and adopt draft resolution. Discussion Chapter 9.08 of the Cupertino Municipal Code requires property owners to remove or destroy weeds on their property. The weed abatement process is in place to notify the property owners of this responsibility, to remove the weeds if the property owner doesn't, and to recover the costs of abatement. The process consists of eight steps that begin in November and go through August of each year. At this time the process is at Step No. 8 on the list. Attached is a copy of the draft resolution showing the list of properties on the Assessment Report. 1. County prepares a list of all properties that have been non - compliant in removing weeds in the last three years and provides that list to the City (Nov). 2. City Council adopts a resolution declaring weeds a nuisance and setting a hearing date to hear objections by property owners to having their name on the list (Dec). 3. County sends notice to the property owners on the list notifying them of the hearing date and explaining that they must remove weeds by the abatement deadline of April 30 or it will be done for them, and the cost of the abatement plus administrative costs assessed to their property (Dec). 4. City Council holds the hearing to consider objections by property owners and adopts a resolution ordering abatement (Jan). 5. County sends a courtesy letter to property owners on the list notifying them again of the abatement deadline and noting that they will work with the property owner to be sure the weeds are removed (Jan). 6. After April 30, the properties are inspected by the County to verify that weeds were removed and proceeds with abatement if the inspection fails. County makes an 177 assessment list of all costs associated with the abatement and provides that list to the City (June - July). 7. City notifies the property owners on the assessment list notifying them of the hearing date. (July -Aug). 8. City Council holds a hearing, notes any disputes, and adopts a resolution putting a lien assessment on the properties to allow the County to recover the cost of weed abatement (July -Aug). Prepared by. Grace Schmidt, Deputy City Clerk Reviewed by. Kimberly Smith, City Clerk Approved for Submission by. David W. Knapp, City Manager Attachments: Draft Resolution Exhibit A: Assessment Report 178 2011 Weed Abatement Program Exhibit A Assessment Report City Of Cupertino 179 TAX ROLL Situs APN OWNER ADDRESS AMT IRA 1 20206 Forest 316.24.021 Leonardi, Diana M 20206 Forest Av CUPERTINO, 95014.2007 $41.00 13003 2 20156 Merritt 316 -33 -101 Wright, Marlene M 20156 Merritt Dr CUPERTINO, 95014.2011 $41.00 13003 3 21139 Gardena 326.08.060 Yu, Yuk Y Etal 440 Bodega St FOSTER CITY, 94404.3506 $250.00 13003 4 Foothill 326.15.096 Mette, William D Trustee 1420 Mcbain Av CAMPBELL 95008.0729 $250.00 13009 5 10355 Beardon 326.30.068 Kwan, Paul S 10355 Beardon Dr CUPERTINO 95014.1927 $250.00 13003 6 10467 Glencoe 326 - 30.106 Damask, Robert T Po Box 2421 Ca CUPERTINO 95015 $521.13 13003 7 10712 Pebble 32643.044 Winget, Charles M & Katherine B 10712 Pebble P1 CUPERTINO, 95014 -1333 $250.00 13003 8 22690 Stevens Creek 342.14.104 Bateh, George C & Nahida G Trustee 1499 S Wolfe Rd SUNNYVALE, 94087.3633 $41,00 13009 9 Cordova 342 - 17.068 Stalder, Annamarie Trustee 3145 Cobble Ridge Ct RENO, 89511 $250.00 13010 10 10690 Cordova 342 -17 -083 Lam, Frederick And Melinda Lam 10690 Cordova Rd CUPERTINO 95014 -3912 $291.00 13010 11 10551 Santa Lucia 342.17 -106 Jiang, Joseph &Evelyn 10551SantaLueiand CUPERTINO, 95014.3970 $41.00 13010 12 Voss 342.50.019 Chamberlain, Jack T Trustee 655 Skyway 230 SAN CARLOS, 94070 $250.00 13026 13 Serra 342.62 -003 Union Pacific Railroad 10031 Foothills Blvd ROSEVILLE 95747 $41.00 13164 14 Mclellan 356.05.005 Pool Frog Ines Llc 19357 Zinfandel Ct SARATOGA 95070.6116 $291.00 13010 15 21622 Regnart 356.23.002 Mccarty, Arthur R Jr & Camille B 21622 Regnart Rd CUPERTINO, 95014 -4821 $41.00 13016 16 21542 Regnart 356.23.040 Li, Xuesong Li And Yitsen Tu 21542 Regnart Rd CUPERTINO 95014 -4819 $41.00 13016 17 21710 Regnart 356.23.057 Anderson, Caroline E Tr 22760 San Juan Rd CUPERTINO, 95014 -3935 $41.00 13016 18 21925 Lindy 356 -25 -014 Knopp, John And Karen Knopp 3158 Foxtail Ct THOUSAND OAKS, 91364 $250.00 13016 19 22261 Mc Clellan 357.04.077 Flynn Minh Mtg Fnd Llc 835 5th Ave. # H SAN RAFAEL 94901.3204 $250.00 13009 20 10044 Bianchi 359 -07 -021 Wong, Lynn 291 N San Thomas Aquino Rd CAMPBELL 95008.1613 $250,00 13003 21 21740 Rainbow 366.03.063 Holiday Drive Llc 115 Mill Ct LOS GATOS, 95032 -0000 $250.00 13049 Report pate: 71712011 (List Sorted by APN) Page 1 179 2011 Weed Abatement Program Exhibit A Assessment Report City Of Cupertino Report Date: 71712011 (List Sorted by APN) Page 2 180 TAX ROLL Situ APN OWNER ADDRESS AMT TRA 22 19982 Price 369.04.012 Shen, Fan & Pei -jeng 19982 Price Av CUPERTINO, 95014 -3339 $41.00 13003 23 10839 Brookwell 369 -21 -031 Lee, Yu -cheng & Nancy Hui -ying 10839 Brookwell Dr CUPERTINO, 950144650 $41.00 13001 24 855 Brent 369.24.038 Donahue, Paul Donahue Estate Of & 855 Brent Dr CUPERTINO, 950144552 $41.00 13003 25 10200 Stern 375.12.092 Mc Grath, Patrick W Po Box 2422 PALO ALTO 94309 -2422 $591.48 13266 26 18880 Arata 375 -13 -005 Yi, Qinghong Yi And lie Zhou 18880 Arata Wy CUPERTINO, 95014 -3634 $41.00 13266 27 10335 Moretti 375.14.008 Grier Jim & Truong Nancy 10335 Moretti Dr CUPERTINO, 95014 -3638 $41.00 13266 28 10385 Calvert 375 -17 -027 First Lj Of Cupertin, First Lj Of 485 Barbara Wy HILLSBOROUGH, 94010 $41.00 13266 29 10395 Calvert 375 - 17.028 First Lj Of Cupertio, First Lj Of 485 Barbara Wy HILLSBOROUGH, 94010 $41.00 13266 30 18771 Barnhart 375.17 -056 Choy, Chung Cha 3567 Mauricia Ave SANTA CLARA 95051.6617 $569.13 13266 31 10361 Johnson 375.18.039 Mc Grath, Patrick W Po Box 2422 PALO ALTO 94309 -2422 $591.48 13266 32 10381 Johnson 375 - 18.041 Zhang, Benhai 10381 Johnson Ave CUPERTINO 95014 -3870 $400 13266 33 10606 Gascoigne 375 - 22.026 Lin, Jon R & Ren C 280 Tonopah Dr FREMONT, 94539 -7745 $41.00 13266 34 18630 Medicus 375 -26 -011 Lan, Hsueh Ban Lan 10360 Farallone Dr CUPERTINO, 95014 -3105 $41.00 13266 35 10480 Johnson 375.26.042 Campagna, J P & Pamela A 12233 Menalto Dr LOS ALTOS HILLS, 94022 -4234 $41.00 13266 36 10616 Johnson 375 -28 -027 Bamdad, Mandana P 10616 Johnson Av CUPERTINO, 95014 -3817 $250.00 13266 37 18840 Newsom 375 -30 -019 Bank Of New Yorklmellon Tr 1800 Tapo Canyon Rd SIMI VALLEY 93063 $250.00 13266 38 10630 Carver 375.32.020 Mc Grath, Patrick W Po Box 2422 PALO ALTO, 94309.2422 $250.00 13266 38 18870 Tuggle 375.32.024 Dela Cruz, Sherwin P L 18870 Tuggle Av CUPERTINO, 95014 -3626 $250.00 13266 40 10541 Wunderlich 375.33.020 Wang Ping & Li Jianke 10541 Wunderlich Dr CUPERTINO, 95014.3649 $41.00 13266 41 10574 Culbertson 375.34.036 Moavenian, Sudabeh Z Trustee 100 Bahama Ct SAN RAMON, 94582.1403 $41.00 13266 TOTAL $7,216.20 Report Date: 71712011 (List Sorted by APN) Page 2 180 CUPERTINO COMMUNITY DEVELOPMENT DEPARTMENT CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014 -3255 TELEPHONE: (408) 777 -3308 www.cupertino.org CITY COUNCIL STAFF REPORT Meeting: August 2, 2011 Subs ect Ordinance to "Opt -In" to an Alternative Voluntary Redevelopment Program under ABxl 27, the Voluntary Program Act. Recommended Action Conduct the first reading of Ordinance 11- "An Ordinance of the City Council of the City of Cupertino enacted pursuant to Health and Safety Code section 34193 to elect and implement participation by the City of Cupertino and the City of Cupertino Redevelopment Agency in the alternative voluntary Redevelopment program pursuant to part 1.9 of the California Community Redevelopment Law" (Attachment A). Discussion On June 28, 2011, Governor Jerry Brown signed into law two budget trailer bills that significantly affect redevelopment agencies across the state. ABxl 26 immediately suspended the authority of redevelopment agencies to undertake new activities and required agencies to prepare for dissolution by October 1, 2011. ABxl 27 allows redevelopment agencies to survive if the local legislative body adopts an ordinance committing the jurisdiction to make certain payments in fiscal year 2011 -12 and future years for the benefit of local school districts and other local taxing authorities. ABx1 27 is entitled the "Voluntary Alternative Redevelopment Program" and is also referred to as the "Opt -In Law ". It essentially allows a local jurisdiction to continue a redevelopment agency if local authorities commit to provide annual contributions to local schools and special districts. The Opt -In Law requires the State Department of Finance to notify local authorities of the exact amount for this fiscal year no later than August 1, 2011. The California Redevelopment Association (CRA) has estimated that the City of Cupertino would need to pay approximately $546,187 in FY2012 and then make ongoing annual payments of approximately twenty -five percent of that amount (or about $134,000) in order to participate in the Voluntary Program. The amount paid to certain taxation districts after 2012 may increase, but that amount won't be determined until after October 1, 2011 when the City files the annual Agency statement to the County. Attachment B provides a synopsis of the legislation and the formulas for the contributions. If the Council chooses to opt -in under the Voluntary Alternative Redevelopment Program, they would need to enact an opt -in ordinance prior to November 1, 2011. If the Council chooses not to opt -in the RDA would need to adopt an Enforceable Obligation Payment Schedule and submit it to the State by the August 26, 2011. Given the mandated timelines and that no new redevelopment business or activities can occur until the ordinance is adopted, staff recommends that, if the Council chooses to opt -in, then the introduction and adoption of the ordinance occur by August 16, 2011. As you are aware, on July 18, 2011, the CRA, the League of California Cities and the Cities of San Jose and Union City filed a lawsuit with the California Supreme Court to challenge the validity and constitutionality of the ABxl 26 and ABxl 27. Per the Agency's outside counsel, Goldfarb and Lipman, the "Opt -In" ordinance continues to be necessary during the pendency of the litigation. 181 Reasons for opting -in include the following: • Potential for additional tenant improvement revenue to help fund future infrastructure improvements in the RDA project area. • Tax increment housing set -aside is the primary source of funding for City's affordable housing program. • Mall investors have historically viewed the RDA status as enhancing the mall value. • City could opt -out of the Alternative Voluntary Redevelopment Program at any time through non - payment. The RDA would be dissolved at that point and property taxes will no longer go to the Agency. Fiscal Impacts Attachment C "Funds Available for Non - Housing Redevelopment Activities" demonstrates the fiscal impact of continuing the RDA with the opt -in payments. The voluntary payments are shown under the "Payments to State" line item. There are sufficient funds to meet the $635,000 in Vallco public improvement projects committed to in the future. The $250,000 per year for the Housing Trust can also be met out of the funds set - aside for housing purposes. Administrative expenses that can be restored to the RDA will be known after the October 1, 2011 filing of the annual Agency statement to the County. If the "Opt -In" ordinance is not approved and the RDA is dissolved, existing Vallco and Housing Trust commitments would still be met. However, Agency administrative costs and any new Agency- funded housing or public improvement projects would not be funded through the successor agency. Next Steps If the Council chooses to adopt the attached opt -in ordinance, the first reading would occur on August 2, 2011 with the second reading occurring on August 16, 2011. After the second reading of the opt -in ordinance on August 16 the RDA would need to adopt a schedule of enforceable obligations and approve a transfer payment agreement between the City and the RDA. If the City Council chooses to opt -in to the Alternative Voluntary Redevelopment Program, the RDA will review and adopt the RDA Five Year Implementation Plan on September 20, 2011. As noted earlier, if the City chooses not to opt -in, the RDA would need to adopt a schedule of enforceable obligations, at a regular or special meeting, to be submitted to the State prior to August 26, 2011. Prepared by Kelly Kline, Economic Development /Redevelopment Manager David Woo, Finance Director Approved for Submission by. David W. Knapp, City Manager Attachments: A: Draft Opt -In Ordinance B: Summary of Enacted State Budget Legislation Regarding Redevelopment prepared by Goldfarb and Lipman C: Funds Available for Non - Housing Redevelopment Activities :1 ATTACHMENT A ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ENACTED PURSUANT TO HEALTH AND SAFETY CODE SECTION 34193 TO ELECT AND IMPLEMENT PARTICIPATION BY THE CITY OF CUPERTINO AND THE CITY OF CUPERTINO REDEVELOPMENT AGENCY IN THE ALTERNATIVE VOLUNTARY REDEVELOPMENT PROGRAM PURSUANT TO PART 1.9 OF THE CALIFORNIA COMMUNITY REDEVELOPMENT LAW THE CITY COUNCIL OF THE CITY OF CUPERTINO DOES ORDAIN AS FOLLOWS: SECTION 1. RECITALS AND BACKGROUND INFORMATION a. Pursuant to the California Community Redevelopment Law (Health and Safety Code Section 33000 et sec.; the "Redevelopment Law "), the City Council (the "City Council ") of the City of Cupertino (the "City ") adopted Ordinance No. 1421 declaring the need for the City of Cupertino Redevelopment Agency (the "Agency ") to function in the City. b. Also in accordance with the Redevelopment Law, the City Council adopted Ordinance No. 1850, on August 21, 2000, adopting the Redevelopment Plan For the Cupertino Vallco Redevelopment Project Area (the "Redevelopment Plan "), and the Agency is responsible for implementing the Redevelopment Plan pursuant to the Redevelopment Law. C. ABxl 26 (the 'Dissolution Act ") and ABxl 27 (the "Voluntary Program Act "; and together with the Dissolution Act, the "Redevelopment Restructuring Acts ") have been enacted to significantly modify the Redevelopment Law generally as follows: 1. The Dissolution Act immediately suspends all new redevelopment activities and incurrence of indebtedness, and dissolves redevelopment agencies effective October 1, 2011; and 2. The Voluntary Program Act, through the addition of Part 1.9 to the Redevelopment Law (the "Alternative Voluntary Redevelopment Program "), allows a redevelopment agency to avoid dissolution under the Dissolution Act by opting into an alternative voluntary redevelopment program requiring specified annual contributions to local school and special districts. d. Specifically, Section 34193(a) of the Redevelopment Law (as added to the Redevelopment Law by the Voluntary Program Act) authorizes the City Council to enact an ordinance to comply with Part 1.9 of the Redevelopment Law, thereby exempting the Agency from the provisions of the Dissolution Act, and enabling the Agency to continue to exist and function under the Redevelopment Law, so long as the City and the Agency comply with the Alternative Voluntary Redevelopment Program set forth in Part 1.9 of the Redevelopment Law. 1 394 \08 \1011661.1 183 e. Through the adoption and enactment of this Ordinance, it is the intent of the City Council to enact the ordinance described in Section 34193(a) of the Redevelopment Law and to participate for itself and on behalf of the Agency in the Alternative Voluntary Redevelopment Program set forth in Part 1.9 of the Redevelopment Law. f. Pursuant to Section 34193.2(b) of the Redevelopment Law, the City Council understands that participation in the Alternative Voluntary Redevelopment Program requires remittance of certain payments as set forth in the Voluntary Program Act (as further described below), and also constitutes an agreement on the part of the City, in the event the City fails to make such remittance payments, to assign its rights to any payments owed by the Agency, including, but not limited to, payments from loan agreements, to the State of California. g. The City Council does not intend, by enactment of this Ordinance, to waive any rights of appeal regarding the amount of any remittance payments established by the California Department of Finance, as provided in the Voluntary Program Act. SECTION 2. ENACTMENT OF ORDINANCE PURSUANT TO REDEVELOPMENT LAW SECTION 34193(a) To the extent required by law to maintain the existence and powers of the Agency under the Redevelopment Law (including the Redevelopment Restructuring Acts), the City Council hereby enacts the ordinance authorized by Section 34193(a) of the Redevelopment Law, whereby the City, on behalf of itself and the Agency, elects to and will comply with the provisions of Part 1.9 of the Redevelopment Law, including the making of the community remittance payments called for in Section 34194 of the Redevelopment Law (the "Remittance Payments "), and whereby the Agency will no longer be subject to dissolution or the other prohibitions and limitations of Parts 1.8 and 1.85 of the Redevelopment Law as added by the Dissolution Act SECTION 3. EFFECT OF STAY OR DETERMINATION OF INVALIDITY City shall not make any community remittance in the event a court of competent jurisdiction either grants a stay on the enforcement of AB X1 26 and AB X1 27 or determines that AB X1 26 and AB X1 27 are unconstitutional and therefore invalid, and all appeals therefrom are exhausted or unsuccessful, or time for filing an appeal therefrom has lapsed. Any community remittance shall be made under protest and without prejudice to the City's right to recover such amount and interest thereon in the event that there is a final determination that AB X1 26 and AB X1 27 are unconstitutional SECTION 4. ADDITIONAL UNDERSTANDINGS AND INTENT It is the understanding and intent of the City Council that, once the Agency is again authorized to enter into agreements under the Redevelopment Law, the City will enter into an agreement with the Agency as authorized pursuant to Section 34194.2 of the Redevelopment Law, whereby the Agency will transfer annual portions of its tax increment to the City in amounts not to exceed the annual Remittance Payments (the "Agency Transfer Payments ") to enable the City, directly or indirectly, to make the annual Remittance Payments. Unless otherwise specified by resolution of the City Council, it is the City Council's intent that the City's annual Remittance Payments shall 2 394 \08 \1011661.1 ." be made exclusively from the Agency Transfer Payments or from other funds that become available as a result of the City's receipt of the Agency Transfer Payments. The City Council does not intend, by enactment of this Ordinance, to pledge any of its general fund revenues or other assets to make the Remittance Payments, it being understood by the City Council that any Remittance Payments will be funded solely from the Agency Transfer Payments and /or other assets transferred to the City in accordance with the Voluntary Program Act. SECTION 5. AUTHORIZATION OF IMPLEMENTING ACTIONS The City Manager or the City Manager's designee or Executive Director or Executive Director's Designee is hereby authorized, on behalf of the City, to take any actions necessary to implement this Ordinance and comply with the Voluntary Program Act, including, without limitation, providing required notices to the County Auditor - Controller, the State Controller, and the Department of Finance, entering into any agreements with the Agency to obtain the Agency Transfer Payments, and making the Remittance Payments. SECTION 6. CEQA The City Council finds, under Title 14 of the California Code of Regulations, Section 15378(b)(4), that this ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) in that it is not a Project, but instead consists of the creation and continuation of a governmental funding mechanism for potential future projects and programs, and does not commit funds to any specific project or program. The appropriate environmental review shall be completed in accordance with CEQA prior to the commencement of any future Agency - supported project or program. The City Council therefore directs that a Notice of Exemption be filed with the County Clerk of the County of Santa Clara in accordance with the CEQA guidelines. SECTION 7. SEVERABILITY If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be unconstitutional and invalid, such decision shall not affect the validity of the remaining portion of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and every section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, clauses or phrases be declared unconstitutional or invalid. SECTION 8. ENACTMENT AND EFFECTIVE DATES This Ordinance is deemed enacted as of August 16, 2011 for purposes of Section 34193(a) of the Redevelopment Law, and shall take effect and will be enforced thirty (30) days after its adoption. SECTION 9. PUBLICATION AND POSTING The City Clerk is directed to post and /or publish this Ordinance (or summary thereof) as required by law. 3 394 \08 \1011661.1 185 The foregoing Ordinance was duly introduced before the City Council of the City of Cupertino, County of Santa Clara, at a regular meeting of the City Council held on the 2nd day of August, 2011, and finally adopted at a regular meeting of the City Council held on the 16 day of August, 2011, by the following votes to wit: AYES: NOES: ABSTAIN ABSENT: Gilbert Wong, Mayor ATTEST: Kimberly Smith, City Clerk APPROVED AS TO FORM: Carol Korade, City Attorney 4 394 \08 \1011661.1 i• pw�p TI 3 41P dow. 1pr - lk % %% % %% I' goldfarb & lipman Ilp Table of Contents PART A. INTRODUCTION AND PURPOSE ...................... ..............................1 L Introduction and Overview of Redevelopment Restructuring Acts....................................................................... ..............................1 II. Litigation ................................................................. ..............................2 III. Additional Potential Redevelopment Legislation ... ..............................3 PART B. DISSOLUTION ACT ............................................. ..............................4 I . Introduction ............................................................. ..............................4 IL Suspension of RDA Activities and Preservation of RDA Assets andRevenues ........................................................... ..............................4 III. Permitted and Required RDA Activities Prior to Dissolution ..............6 IV. Treatment of Agreements between a RDA and its Sponsoring Community or Other Public Agency/Public Entity ..............................7 V. Dissolution of RDAs /Creation of Successor Agencies .........................9 VI. Transfer of Housing Functions of Former RDA ..... ..............................9 VII. Role of Successor Agencies ................................... .............................10 VIII Oversight Boards .................................................... .............................12 IX. Role of County Auditor - Controller ........................ .............................13 X. Payments from Trust Fund ..................................... .............................13 XI . Miscellaneous ......................................................... .............................15 PART C. ALTERNATIVE VOLUNTARY REDEVELOPMENT PROGRAMACT ................................................... .............................16 L "Alternative Voluntary Redevelopment Program" Opt- In ..................16 II. Sources and Uses of Remittances ........................... .............................16 III. Calculation of FY 2011 -2012 Remittances ............ .............................18 IV. Calculation of FY 2012 -2013 Remittances ............ .............................19 V. Calculation of Remittances for FY 2013 -2014 and Beyond ...............20 VI. Sanctions for Failure to Make Remittances ........... .............................21 VII. Miscellaneous ......................................................... .............................21 PART D. KEY MILESTONES FOR IMPLEMENTATION OF REDEVELOPMENT RESTRUCTURING ACTS .............................22 L Milestones Related To Voluntary Program Act ..... .............................22 IL Milestones Related To Dissolution Act ................. .............................23 i 990051\1\999994.7 Im PART A. INTRODUCTION AND PURPOSE I. Introduction and Overview of Redevelopment Restructuring Acts Governor Brown has now signed several budget trailer bills to implement the State Budget for Fiscal Year (FY) 2011 -2012 that was approved by the Legislature and sent to the Governor on the evening of June 28, 2011. Among the signed trailer bills are two addressing redevelopment that significantly modify the California Community Redevelopment Law (the "CRL "): ABxl 26 (the "Dissolution Act ") and ABxl 27 (the "Voluntary Program Act "; and together with the Dissolution Act, the "Redevelopment Restructuring Acts").' If upheld against anticipated constitutional challenge, the Redevelopment Restructuring Acts will fundamentally alter the future of California redevelopment. Working in tandem: (1) The Dissolution Act immediately suspends all new redevelopment activities and incurrence of indebtedness, and dissolves redevelopment agencies ( "RDAs ") effective October 1, 2011; and (2) The Voluntary Program Act allows RDAs to avoid dissolution under the Dissolution Act by opting into an "alternative voluntary redevelopment program" (the "Voluntary Program ") requiring specified substantial annual contributions to local school and special districts. If all RDAs were to opt -in to the Voluntary Program, these contributions would amount to $1.7 Billion for FY 2011 -2012 and appear intended to amount to $400 Million in each succeeding year (subject to certain adjustments described below). Following this Part A overview, this summary describes the Dissolution Act (Part B) and the Voluntary Program Act (Part C), and concludes with a schedule of key dates set forth in the Redevelopment Restructuring Acts (Part D). ' The Governor signed the Redevelopment Restructuring Acts before midnight on June 28. The Redevelopment Restructuring Acts were chaptered by the Secretary State on June 29 as Chapter 5 and Chapter 6 of the 2011 -2012 First Extraordinary Session. On June 30 the Governor signed the main budget bill (S13 87) and certain other budget trailer bills acted upon by the Legislature. Under these circumstances, there is uncertainty among legal experts as to whether the effective date of the Redevelopment Restructuring Acts is the date the Governor signed the acts (June 28) or the date the Governor signed the main budget bill to which the Redevelopment Restructuring Acts are related trailer bills (June 30). It is the view of the California Redevelopment Association that the Redevelopment Restructuring Acts became effective on the date the Governor signed the main budget bill. 2 It is highly questionable under the "contract clauses" of the Federal and State Constitutions whether the Dissolution Act could be retroactive to 12:01 a.m. of its effective date, thereby purporting to render invalid contracts entered into by a RDA earlier in the day on which the Dissolution Act becomes effective. 990051\1\999994.7 1 im II. Litigation On July 18, 2011, the California Redevelopment Association, the League of California Cities, the Cities of Union City and San Jose, and John Shirey (in his individual capacity as a taxpayer) (collectively, the "Petitioners ") challenged in court the validity and constitutionality of the Redevelopment Restructuring Acts on numerous grounds, including that the acts violate the following provisions of the California Constitution: • Article XIIIA, Section 25.5 , which prohibits city or county property tax from being used for schools, indirect allocation of tax increment to schools, transit districts and fire protection districts and city and county property tax from being transferred to special districts without a 2/3 vote; • Article XIII, Section 24, which prohibits the Legislature from restricting the use of taxes imposed by local governments for their local purposes; and • Article XIIIB, which prohibits the use of property tax to fund state mandates. The Petitioners have requested to have their lawsuit heard initially by the California Supreme Court to accelerate the ultimate court decision, and to seek a court "stay" or injunction to prevent the Redevelopment Restructuring Acts from being operative in part pending the final court decision on the merits of the lawsuit. Goldfarb & Lipman will monitor and provide information to clients regarding the major steps in this anticipated litigation. Given the complexity and magnitude of impact of the Redevelopment Restructuring Acts, it is also highly likely that these acts will engender litigation from additional individual RDAs regarding the constitutionality and applicability of various provisions of the acts to the litigating RDA's individual situation. 990051\1\999994.7 2 190 III. Additional Potential Redevelopment Legislation The Voluntary Program Act itself states the legislative intent to enact legislation later in the current legislative session to address the RDA special payment formula for fiscal years after the FY 2011 -2012 Budget, as described further below. In addition, a number of "clean -up" provisions to the Redevelopment Restructuring Acts have been suggested by various legislators and interest groups. Some of the more commonly mentioned "clean -up" suggestions are noted in the following analysis. Finally, separate from the Redevelopment Restructuring Acts, but also important to the future of California Redevelopment for those RDAs that opt -in to the Voluntary Program and continue to operate, the following key bills have been introduced in the 2011 legislative session: • SB 450 (Lowenthal), which would enact major reforms to the affordable housing provisions of the CRL;' and • SB 286 (Wright) and AB 1250 (Alejo), similar legislation that would address major CRL reforms related to non - housing redevelopment activities and the adoption of future redevelopment plans . 4 Goldfarb & Lipman will continue to carefully monitor and provide timely information regarding the progress of these various legislative actions that could affect the CRL for RDAs that choose to opt -in to continued existence under the Voluntary Program. s SB 450 was passed out of the Senate on June 2, 2011 by a 39 -0 vote. SB 450 was passed out of the Assembly Committee on Housing and Community Development on June 29, 2011 by a 7 -0 vote and has been sent to the Assembly Committee on Appropriations. 4 SB 286 is being held in the Senate Committee on Governance and Finance and AB 1250 has been sent to the Assembly Committee on Rules. 3 990051\1\999994.7 191 PART B. DISSOLUTION ACT I. Introduction As detailed in this Part B, the Dissolution Act: • Immediately suspends and prohibits most redevelopment activities; • Dissolves RDAs as of October 1, 2011 (unless a RDA opts in to continued existence under the Voluntary Program); • Creates successor agencies ( "Successor Agency" or "Successor Agencies ") and oversight boards ( "Oversight Board" or "Oversight Boards ") to continue to satisfy enforceable obligations of a former RDA, and administer the dissolution and wind down of each dissolved RDA; and • Establishes roles for the County- Auditor Controller, the Department of Finance and the State Controller's Office in the dissolution process and satisfaction of enforceable obligations of former RDAs. II. Suspension of RDA Activities and Preservation of RDA Assets and Revenues Upon effectiveness of the Dissolution Act, a RDA is generally no longer authorized to: • Incur new indebtedness or other obligations or restructure existing indebtedness and other obligations; • Make loans or grants; • Enter into contracts; • Amend existing agreements, obligations or commitments; • Renew or extend leases or other agreements; 5 This suspension will become permanent on the dissolution date of October 1, 2011 for RDAs not participating in the Voluntary Program, and will be lifted for RDAs that opt -in to continued existence under the Voluntary Program upon enactment of the Sponsoring Community's opt -in ordinance (see Part C.1). See also footnotes land 2. 990051\1\999994.7 M 192 • Transfer funds out of the Low and Moderate Income Housing Fund; • Dispose of or transfer assets; • Acquire real property in most circumstances; • Prepare, adopt, amend or merge redevelopment plans; • Approve any program, project or expenditure; • Prepare or amend implementation plans, relocation plans or other planning documents; • Cause development or rehabilitation of housing units; • Join a joint powers authority; • Form or join a separate legal entity; • Bring a validation action in connection with issuance of revenue bonds; • Commence an eminent domain proceeding; • Prepare a draft EIR; • Undertake various affordable housing activities; • Accept financial assistance; or • Increase employee compensation, bonuses or number of RDA employees and officials. According to the Dissolution Act, this suspension and prohibition of most redevelopment activities is intended, to the maximum extent possible, to preserve the revenues and assets of RDAs so that those assets and revenues that are not needed to pay for enforceable obligations may be used by local governments to fund core governmental services including police and fire protection services and schools. 990051\1\999994.7 5 193 III. Permitted and Required RDA Activities Prior to Dissolution Until October 1, 2011 (when RDAs are dissolved unless they opt -in to continued existence under the Voluntary Program), a RDA is authorized to: • Make scheduled payments on and perform obligations required under its "Enforceable Obligations, ,6 which include: • Bonds; • Loans borrowed by a RDA; • Payments required by federal or state government or for employee pension obligations; • Judgments or settlements; • Legally binding and enforceable agreements or contracts that are "not otherwise void as violating the debt limit or public policy "; and • Contracts for administration or operation of the RDA. • Set aside reserves as required for bonds; • Preserve all assets and records and minimize RDA obligations and liabilities; • Cooperate with its Successor Agency and auditing entities (as described below); and • Avoid triggering defaults under Enforceable Obligations. In addition, during this suspension period the Dissolution Act requires each RDA to: • Prepare an Enforceable Obligation Payment Schedule no later than late August, 2011, setting forth specified information about the RDA's Enforceable Obligations; 6 With one exception, "Enforceable Obligations" are defined in the same way during the suspension period and the post - dissolution period. During the suspension period, the definition of "Enforceable Obligations" does not exclude agreements between a RDA and its Sponsoring Community (although asset transfers under such agreements may be subject to unwinding), while following dissolution most types of agreements between a RDA and its Sponsoring Community are excluded from the definition of "Enforceable Obligations" (see further discussion in Section IV below). 990051\1\999994.7 re 194 • Adopt the Enforceable Obligation Payment Schedule at a public meeting; • Post the Enforceable Obligation Payment Schedule on the RDA's or its Sponsoring Community's website; • Transmit the Enforceable Obligation Payment Schedule by mail or electronic means to the County Auditor - Controller, the State Controller and the Department of Finance;' • Designate an RDA official to whom the department' may make information requests; • Prepare a preliminary draft of the initial Recognized Obligation Payment Schedule and deliver such schedule to the Successor Agency; and • Produce documents associated with Enforceable Obligations upon request of the State Controller or Department of Finance. The Department of Finance may review a RDA action or Successor Agency action pursuant to an Enforceable Obligation Payment Schedule or a Recognized Obligation Payment Schedule, and such actions will not be effective for three business days, pending a request for review by the department. If the department requests a review of a given RDA action, the department shall have ten days from the date of its request to approve the RDA action or return it to the RDA for reconsideration. IV. Treatment of Agreements between a RDA and its Sponsoring Community or Other Public Agency/Public Entity With limited exceptions, the Dissolution Act expressly states that Enforceable Obligations to be paid by Successor Agencies do not include agreements, contracts or arrangements between a RDA and the city, the county or the city and county that created the RDA (the "Sponsoring Community "), and that such agreements, Notification providing the Website location of the Payment Schedule will suffice to meet this requirement. s It is unclear whether the reference in the Dissolution Act to the "department' ' is intended to refer to the California Department of Housing and Community Development (which is the normal meaning of that term in the CRL) or, more likely, to the Department of Finance which is the department to which responsibilities are given under the Dissolution Act. 9 It appears difficult to reconcile the Dissolution Act's requirement that RDAs continue to pay scheduled Enforceable Obligations with the provision that payments under a Payment Schedule are not effective for 3 business days. 990051\1\999994.7 7 195 contracts or arrangements are invalid and not binding on Successor Agencies upon dissolution of the RDA. These provisions do not apply to the following agreements, which may be deemed Enforceable Obligations and binding upon Successor Agencies: • A duly authorized written agreement entered into at the time of issuance, but in no event later than December 31, 2010, of bonds, notes, certificates of participation or other similar indebtedness, and solely for the purpose of securing or repaying such indebtedness; • A written agreement between a RDA and its Sponsoring Community that provided loans or other startup funds for the RDA that was entered into within two years of the formation of the RDA; or • A joint exercise of powers agreement in which the RDA is a member of the joint powers authority. Beginning upon effectiveness of the Dissolution Act, the State Controller is directed to review RDA activities and determine whether an asset transfer has occurred after January 1, 2011 between the RDA and its Sponsoring Community or other public agency. If the State Controller determines that such an asset transfer did occur and the recipient has not contractually committed such assets to a third party to expend or otherwise encumber those assets, such assets will be ordered returned to the RDA or Successor Agency for payment of recognized obligations or distribution as property taxes. In any instance where the Oversight Board has found that early termination would be in the best interest of the taxing entities, the Dissolution Act directs Oversight Boards to ensure that Successor Agencies terminate any agreement between the former RDA and any local public entity within the same county that obligates the former RDA to provide funding for debt service obligations of such local public entity or for the construction or operation of facilities owned or operated by such local public entity. 10 However, upon assignment to the Successor Agency by operation of the Dissolution Act, the Successor Agency's rights, duties and performance obligations under that joint exercise of powers agreement will be limited by the constraints imposed on Successor Agencies by the Dissolution Act. 8 990051\1\999994.7 196 V. Dissolution of RDAs /Creation of Successor Agencies For each RDA that has not opted in to the Voluntary Program, under the Dissolution Act, as of October 1, 2011: • The RDA will be dissolved; and • A Successor Agency will be created for each RDA. The Successor Agency will be the Sponsoring Community of the RDA unless it elects not to serve in that capacity. In that case, the Successor Agency will be the first taxing entity submitting to the County Auditor - Controller a duly adopted resolution electing to become the Successor Agency. The actions of the Successor Agency will be monitored, and in some cases approved, by the Oversight Board as described in Section VIII below. All assets, properties, contracts, leases, records, buildings and equipment of former RDAs would be transferred to the control of the Successor Agency, except as described in Section VII below for affordable housing assets. VI. Transfer of Housing Functions of Former RDA The Sponsoring Community may elect to assume the housing functions and take over the housing assets of the former RDA, excluding amounts in the former RDA's Low and Moderate Income Housing Fund,' 1 along with related rights, powers, liabilities, duties and obligations. 12 If the Sponsoring Community does not elect to assume the former RDA's housing functions, such housing functions and all related assets would be transferred to the local Housing Authority (or Department of Housing and Community Development, if there is no local Housing Authority). The entity that assumes the housing functions of former RDA will be able to use its inherent powers (not limited by the Dissolution Act's restrictions on Successor 11 Clean up legislation has been proposed, but not yet introduced, to reverse this provision so that existing Low and Moderate Income Housing Fund deposits would be transferred to the Sponsoring Community (as was the case in the predecessor bill to the Dissolution Act). 12 However, in what is believed to be inadvertent drafting, the Dissolution Act makes it less clear how the former RDA's housing assets, such as property, would be transferred. 990051\1\999994.7 E 197 Agencies) to fulfill housing obligations and will be able to exercise Redevelopment Law housing powers to fulfill such obligations. The Dissolution Act requires Successor Agencies to repay amounts previously borrowed from the Low and Moderate Income Housing Fund (i.e. to make SERAF payments in prior years), repayment of which had been deferred as of the effective date. These repaid funds would presumably be paid to the entity that assumes the housing functions of the former RDA. The Dissolution Act requires Oversight Boards to direct Successor Agencies to list amounts owed to the Low and Moderate Income Housing Fund on the Recognized Obligation Payment Schedule. VII. Role of Successor Agencies The Dissolution Act requires a Successor Agency to perform the following functions. A Successor Agency is required to make payments and perform other obligations due for Enforceable Obligations of the former RDA, which include: • Bonds; • Loans borrowed by the RDA (including amounts borrowed in past years from the Low and Moderate Income Housing Fund); • Payments required by federal or state government or for employee pension obligations; • Judgments or settlements; and • Legally binding and enforceable agreements or contracts 14 that are "not otherwise void as violating the debt limit or public policy" (at Oversight Board direction, a Successor Agency may terminate existing agreements and pay required compensation or remediation for such termination). " With one exception described in footnote 6 above, "Enforceable Obligations" are defined in the same way during the post - dissolution period and during the suspension period. 14 See Section IV above regarding the exception that most contracts between a former RDA and its Sponsoring Community will be void and will not constitute an Enforceable Obligation upon dissolution of the RDA. 990051\1\999994.7 10 •m To facilitate this payment of Enforceable Obligations, a Successor Agency is required to prepare a Recognized Obligation Payment Schedule for each six month period of each fiscal year, including identifying the funding source for all Enforceable Obligations of the former RDA. A Successor Agency is required to dispose of the former RDA's assets or properties expeditiously and in a manner aimed at maximizing value (proceeds to be distributed similar to normal property tax proceeds)." A Successor Agency is required to effectuate the transfer of housing functions of the former RDA to its Sponsoring Community (or applicable Housing Authority or the Department of Housing and Community Development). A Successor Agency is required to wind up all other affairs of the former RDA. A Successor Agency is required to prepare administrative budgets for Oversight Board approval and pay administrative costs. Subject to the approval of the Oversight Board, the Successor Agency's annual administrative costs will be an amount up to five percent of the property tax allocated to the Successor Agency for FY 2011 -12 and up to three percent of the property tax allocated to the Successor Agency each succeeding fiscal year; provided, however, that the annual amount shall not be less than $250,000 for any fiscal year (or such lesser amount as agreed to by the Successor Agency). 15 The Oversight Board may direct the Successor Agency to transfer ownership of those assets that were constructed and used for a governmental purpose to the appropriate public jurisdiction pursuant to any existing agreements related to the construction or use of such asset. 990051\1\999994.7 11 199 VIII. Oversight Boards An Oversight Board is generally intended to supervise the activities of the Successor Agency. The Oversight Board has a fiduciary responsibility to holders of Enforceable Obligations and the taxing entities that benefit from distributions of property tax and other revenues as described in Section X below. The Oversight Board of the Successor Agency will consist of 7 members appointed by /representing: 16 17 • County Board of Supervisors (two members); • Mayor (one member); • County Superintendent of Education (one member); • Chancellor of California Community Colleges (one member); • Largest special district taxing entity (one member); and • A former RDA employee appointed by Mayor /Board of Supervisors (one member). The Dissolution Act requires the Oversight Board to direct the Successor Agency to determine whether contracts, agreements or other arrangements between the former RDA and private parties should be terminated or renegotiated to reduce the Successor Agency's liabilities and to increase net revenues to the taxing entities. The actions of the Oversight Board of each Successor Agency will in turn be overseen by the Director of the Department of Finance and may be subject to disapproval or modification. Oversight Board actions will not be effective for three business days pending a request for review by the Department of Finance. If the department requests a review of a given Oversight Board action, the department shall have ten days from the date of its request to approve the Oversight Board action or return it to the 16 Different rules apply for the composition of the Oversight Board for the former RDA of a city and county (i.e., the City and County of San Francisco). " Commencing July 1, 2016, all of the Oversight Boards for the various former RDAs in a particular county will be consolidated into a single county -wide Oversight Board of specified composition. 990051\1\999994.7 12 200 Oversight Board for reconsideration. The Oversight Board has specified obligations with respect to maintaining a Website and providing specified notification to various state officials. IX. Role of County Auditor - Controller The Dissolution Act requires the County Auditor - Controller to: • By March 1, 2012, conduct an audit of former RDA assets and liabilities, including pass - through payment obligations and the amount and terms of any RDA indebtedness, and provide the State Controller's Office with a copy of such audit by March 15, 2012; • Annually determine the amount of property tax increment that would have been allocated to the RDA and deposit that amount in a Redevelopment Property Tax Trust Fund (the "Trust Fund "); and • Administer the Trust Fund for the benefit of holders of former RDA debt, taxing entities that receive pass - through payments and distributions of property taxes, as described in Section X below. Actions of the County Auditor - Controller will not be effective for three business days pending a request for review by the State Controller. If the department requests a review of a given County Auditor - Controller action, the department will have ten days from the date of its request to approve the County Auditor - Controller action or return it to the County Auditor - Controller for reconsideration. X. Payments from Trust Fund The Dissolution Act requires the County Auditor - Controller to allocate moneys in the Trust Fund established for each former RDA as follows: • To pay pass - through payments to affected taxing entities in the amounts that would have been owed had the former RDA not been dissolved; • To the Successor Agency to enable the Successor Agency to pay Enforceable Obligations of the former RDA, including bonds; • To the Successor Agency to pay for administrative costs under the administrative budget approved by the Oversight Board; and 990051\1\999994.7 13 201 • Any remaining balance in the Trust Fund, to school entities and other local taxing entities as property taxes. If a Successor Agency determines, and the County Auditor - Controller and the State Controller verify, that the Successor Agency will not have sufficient funds to pay all amounts above, then the deficiencies shall be deducted in the following order from the Trust Fund payments to: • School entities and local agencies (as normal property taxes); • Administrative costs of the Successor Agency; • Pass - through payments to school entities and local entities that have been subordinated to the payment of Enforceable Obligations; • Enforceable Obligations payable by the Successor Agency; and • Non - subordinated pass - through payments to school entities and local entities. The Dissolution Act allows statutory pass - through payments received by school districts, community college districts and offices of education between FY 2011- 2012 and FY 2015 -2016 to be used for land acquisition, construction, reconstruction, remodeling, maintenance or deferred maintenance of educational facilities. 990051\1\999994.7 14 202 XI. Miscellaneous The Dissolution Act clarifies that community development commissions may continue their housing authority and other local community development functions (other than redevelopment) unaffected by the Act. The Dissolution Act provides that a former RDA's obligations to its employees pursuant to a collective bargaining agreement become Enforceable Obligations of the Successor Agency. An employee's civil service status and classification remain the same for a minimum of two years. The Dissolution Act includes a provision lengthening the period to challenge RDA actions taken after January 1, 2011 from ninety days to two years. The Dissolution Act requires that any action contesting the validity of portions of the Dissolution Act or challenging acts taken pursuant to the Dissolution Act be brought in the Sacramento County Superior Court. If any legal challenge to invalidate a provision of the Dissolution Act is successful, a RDA shall be prohibited from issuing new bonds, notes, interim certificates, debentures or other obligations, whether funded, refunded, assumed or otherwise pursuant to the financing provisions of the CRL. The Dissolution Act appropriates $500,000 to the Department of Finance for allocation to the State Controller, State Treasurer and Director of Finance to undertake the duties listed above. If a RDA is dissolved pursuant to the Dissolution Act, the Sponsoring Community may not establish a new RDA until all debts of the dissolved RDA have been retired by the applicable Successor Agency, and the Sponsoring Community has enacted an ordinance agreeing to make the payments required under the Voluntary Program. 990051\1\999994.7 15 203 PART C. ALTERNATIVE VOLUNTARY REDEVELOPMENT PROGRAM ACT L "Alternative Voluntary Redevelopment Program" Opt -In To avoid being dissolved and to lift the suspension of new redevelopment activities and indebtedness under the Dissolution Act, a RDA and its Sponsoring Community may elect to continue operating under the current CRL if they make specified substantial payments ( "Remittances ") to their County Auditor - Controller beginning in FY 2011 -2012 and in all succeeding years the RDA's redevelopment program continues to operate. To avoid dissolution, by November 1, 2011, the RDA's Sponsoring Community must enact an ordinance in which it agrees to comply with the Voluntary Program by making the Remittances and must notify the Department of Finance, the State Controller and the County Auditor - Controller of its agreement to comply with the Voluntary Program. If the Sponsoring Community does not enact such an ordinance before October 1, 2011, but intends to do so by November 1, it must, prior to October 1, indicate that intention by adopting a non - binding resolution of intent and notifying the Department of Finance, the State Controller and the County Auditor - Controller. Once a Sponsoring Community enacts the appropriate opt -in ordinance, its RDA will no longer be subject to the provisions of the Dissolution Act and may immediately recommence normal redevelopment activities under the CRL, such as entering into contracts, disposing of assets and incurring new indebtedness and obligations." II. Sources and Uses of Remittances The Remittances are technically required to be made by a RDA's Sponsoring Community on behalf of the RDA. Remittances may be made from any available funds of the Sponsoring Community, including funds made available by its RDA, as follows: • A RDA and its Sponsoring Community may enter into an agreement whereby the RDA transfers a portion of its tax increment to the Sponsoring Community in an amount not -to- exceed the required annual " If the Sponsoring Community subsequently fails to make a required Remittance, its RDA will then become subject to the Dissolution Act again and will be dissolved (see Section Vl. below). 16 990051\1\999994.7 204 Remittance for the purpose of financing activities within a redevelopment area that are related to accomplishing the RDA's project goals; • For FY 2011 -2012 only, a RDA will be exempt from making its full deposit into the Low and Moderate Income Housing Fund (and not required to repay unmade deposits but only to the extent that it makes a finding that there are insufficient other monies to meets its debt and other obligations, current priority program needs or its obligations to reimburse the Sponsoring Community for that year's Remittance; • The Remittances payable by a Sponsoring Community and its RDA participating in the Voluntary Program are due in equal installments each fiscal year by January 15 and May 15; and • By November 1 of each year commencing in 2012, a Sponsoring Community must notify the Department of Finance, the State Controller and the County Auditor - Controller of the Remittance amount for the applicable fiscal year. Those entities may audit and verify the Remittance amount, and if it is determined that a Sponsoring Community has miscalculated the Remittance amount, the next Remittance amount will be adjusted accordingly. County Auditor - Controller costs for overseeing this process are subject to reimbursement by the Sponsoring Community. Remittances received by the County Auditor - Controller from a participating RDA/Sponsoring Community are to be distributed as follows: • Through a special district allocation fund, a minor portion of FY 2011- 2012 Remittances (and thereafter 15% of annual Remittances) would be distributed to special districts that provide fire protection services to the participating RDA's project area(s) and transit districts that serve the participating RDA's project area(s); and 19 The Voluntary Program Act does not provide an exemption for amounts paid by a RDA towards Remittances against any dollar cap limitations on the participating RDA's receipt of tax increment. 20 There may be clean-up legislation to require RDAs to repay any Low and Moderate Income Housing Fund proceeds used to make payments under the Voluntary Program. 17 990051\1\999994.7 205 • Through the Educational Revenue Augmentation Fund, the balance of all Remittances would be distributed to school entities that serve the participating RDA's project area(s). III. Calculation of FY 2011 -2012 Remittances The Voluntary Program Act is designed to generate $1.7 Billion for FY 2011 -2012 if every Sponsoring Community/RDA agrees to participate in the Voluntary Program. The formula for calculating each Sponsoring Community/RDA's FY 2011 -2012 Remittance is similar, but not identical, to the formula used to calculate each RDA's share of the statewide $1.7 Billion Special Educational Revenue Augmentation Fund ( "SERAF ") obligations in FY 2009 -2010. For FY 2011 -2012, the Voluntary Program Act formula works as follows: • First, each participating RDA's share of statewide net tax increment revenue for FY 2008 -2009 is determined and multiplied by $1.7 Billion (the "Net Tax Increment Share "); • Second, each participating RDA's share of statewide gross tax increment for FY 2008 -2009 is determined and multiplied by $1.7 Billion (the "Gross Tax Increment Share "); and • Third, each participating RDA's Net Tax Increment Share and Gross Tax Increment Share are averaged to determine the Sponsoring Community/RDA's Remittance for FY 2011 -2012. By August 1, 2011 the Department of Finance is directed to specify the required Remittance amount for FY 2011 -2012 to each Sponsoring Community and the County Auditor - Controller. The Sponsoring Community may appeal the amount of the Remittance to the Director of Finance by August 15, 2011 on the basis that the information in the FY 2008 -2009 State Controller's Annual Report was an error or the percentage of tax increment necessary to pay for tax allocation bonds 21 For FY 2011 -2012, such Remittances would count against the State's Proposition 98 obligations (thereby providing State general fund relief), but for FY 2012 -2013 and beyond, such Remittances would not count against the State's Proposition 98 obligations. 22 Net tax increment means the RDA's gross tax increment less various forms of pass - through payments and required debt service payments in FY 2008 -2009 (the SERAF formula did not net -out debt service payments for this portion of the formula). 990051\1\999994.7 206 and interest payments have increased by 10 percent or more over the percentage calculated pursuant to the State Controller's FY 2008 -2009 Annual Report. The Voluntary Program Act then provides for the Director of the Department of Finance to resolve such appeals by September 15, 2011 (or up to October 15, 2011 if the Director of the Department of Finance elects to extend the period to decide the appeal). IV. Calculation of FY 2012 -2013 Remittances The Voluntary Program Act appears to be designed to generate $400 Million if every Sponsoring Community/RDA agreed to participate in the Voluntary Program. However, the FY 2012 -2013 formula is complex and appears to be incorrectly drafted, thereby requiring a certain degree of good -faith interpretation. The formula is intended to require an RDA to increase its Remittance to account for the State budget impact of having to backfill foregone school entity property taxes attributable to new non- housinY RDA obligations or indebtedness incurred on or after November 1, 2011. For FY 2012 -2013, each participating Sponsoring Community/RDA must make a Remittance equal to the sum of the following two amounts: • Amount 1 equals the Sponsoring Community /RDA's: (FY 2011 -2012 Remittance amount) x (23.52 % x (FY 2012 -2013 Adjusted Tax Increment) (FY 2011 -2012 Year Adjusted Tax Increment) For the purpose of calculating Amount 1, "Adjusted Tax Increment" for a given fiscal year means the RDA's total tax increment minus the amount of debt service or other payments for new non - housing fund payable debt or obligations incurred by the RDA on or after November 1, 2011 (see footnote 25 below). • Amount 2 equals: (Net School Share) x (New Debt Service) x (Percentage Factor) For the purposes of calculating Amount 2, 23 This percentage reflects the ratio of $400 Million to $1.7 Billion. 19 990051\1\999994.7 207 "Net School Share" means the school entities' (defined as "school districts, community college districts, the educational revenue augmentation fund, and county superintendents of schools ") "share of the property tax increment revenues, less any pass - through payments to school entities, that would have been received by the school entities in the absence of redevelopment"; 24 "New Debt Service" means the debt service or other payments made by the RDA in FY 2012 -2013 for new non - housing fund payable debt or obligations that are displayed on a RDA's statement of indebtedness for the first time after the statement of indebtedness filed on October 1, 2011; and "Percentage Factor" means 80 %, or such lesser percentage as may be determined by subsequent legislation, it being the stated intent of the legislature under the Voluntary Program Act to enact legislation setting forth reduced percentages that will apply to bonds issued for the purpose of funding projects that advance the achievement of statewide goals with respect to transportation, housing, economic development and job creation, environmental protection and remediation and climate change, including, projects that are consistent with the Sustainable Communities Strategies developed pursuant to SB 375. These definitions also apply to Amount 2 for Remittances for FY 2013 -2014 and beyond; see Section V below. V. Calculation of Remittances for FY 2013 -2014 and Beyond For FY 2013 -2014 and beyond, each participating Sponsoring Community /RDA must make a Remittance equal to the sum of the following two amounts (terms used below have the same meaning as defined in Section IV above): • Amount 1 equals the sponsoring community/RDA's: (Amount I for the previous fiscal year) x (Current Fiscal Year Adjusted Tax Increment) (Previous Fiscal Year Adjusted Tax Increment) 24 This definition appears to combine concepts of percentage shares and absolute dollar amounts in a technically incompatible fashion, and would benefit from clarification through clean-up legislation. 25 This definition appears to be inconsistent with the operative provision regarding the Amount 2 payment in the preceding sentence of the Voluntary Program Act, which refers to "debt or obligations issued or incurred on or after November 1, 2011." Clarification of this apparent inconsistency would be appropriate. 990051\1\999994.7 20 M • Amount 2 equals: (Net school share) x (New Debt Service) x (Percentage Factor) VI. Sanctions for Failure to Make Remittances If a Sponsoring Community/RDA fails to make a Remittance, the RDA will become subject to the Dissolution Act and will be dissolved. In addition, by participating in the Voluntary Program, the Sponsoring Community agrees that, upon failure to make a timely Remittance, any agreement between the Sponsoring Community and its RDA to receive RDA funds will be assigned to the State. As a result, upon a failure to make a timely Remittance, amounts that the Sponsoring Community might otherwise have received under an agreement with its RDA will then become payable to the State for purposes of mitigating the fiscal impact to the State related to the failure of a Sponsoring Community to make required Remittances. Any new debts incurred by the RDA or obligations entered into by the RDA on or after January 1 of the calendar year preceding the year the Sponsoring Community/RDA fails to make a Remittance would be subject to the same limitations and sanctions set forth in the Dissolution Act. VII. Miscellaneous If any legal challenge to invalidate a provision of the Voluntary Program Act is successful, a RDA shall be prohibited from issuing new bonds, notes, interim certificates, debentures or other obligations, whether funded, refunded, assumed or otherwise pursuant to the financing provisions of the Community Redevelopment Law. If a RDA is dissolved pursuant to the Dissolution Act, the Sponsoring Community may not establish a new RDA until all debts of the dissolved RDA have been retired by the applicable Successor Agency, and the Sponsoring Community has enacted an ordinance agreeing to make the Remittances required under the Voluntary Program. 990051\1\999994.7 21 209 PART D. KEY MILESTONES FOR IMPLEMENTATION OF REDEVELOPMENT RESTRUCTURING ACTS L Milestones Related To Voluntary Program Act • By August 1, 2011: Department of Finance ( "DOF ") notifies Sponsoring Community of 2011 -2012 Remittance amount. • By August 15, 2011: Sponsoring Community may appeal the amount of 2011 -2012 Remittance to DOF director. • Within 60 days after effectiveness of the Dissolution Act: RDA adopts at public meeting an Enforceable Obligation Payment Schedule for obligations through December 1, 2011. Posts schedule on website and notifies DOF, State Controller and County Auditor - Controller. After this date, RDA permitted to make payments only if listed on Enforceable Obligation Payment Schedule or if Sponsoring Community has opted into the Voluntary Program. • By September 15, 2011: DOF director notifies Sponsoring Community and County Auditor - Controller of the decision on the appeal, unless director extends deadline to October 15, 2011. • By September 30, 2011: RDA files Statement of Indebtedness. • Before October 1, 2011: Sponsoring Community adopts a non - binding resolution of intent to opt -in to Voluntary Program if unable to adopt ordinance to that effect by October 1, 2011, and notifies DOF, State Controller and County Auditor - Controller of adoption of resolution. This action delays the dissolution of a RDA until November 1, 2011. • November 1, 2011: Sponsoring Community enacts ordinance to opt -in to Voluntary Program, and notifies DOF, State Controller and County Auditor - Controller of adoption of ordinance. (December 1, 2011 if DOF director has extended time for decision of appeal of Remittance amount.) • Commencing January 15, 2012 and May 15, 2012 and every January 15 and May 15 thereafter, the Sponsoring Community shall pay one -half of the Remittance amount for the applicable year. County Auditor - Controller notifies the DOF director of any failure to make the payment within 30 days of due date. 990051\1\999994.7 22 210 • November 1, 2012 and each November 1 thereafter, Sponsoring Community notifies DOF, State Controller and County Auditor - Controller of Remittance amounts for each fiscal year. II. Milestones Related To Dissolution Act Upon effectiveness of the Dissolution Act: State Controller commences review of RDA asset transfers after January 1, 2011. • Upon effectiveness of the Dissolution Act: Redevelopment activities suspended except for limited specified activities. • No specified date: State Controller may order the assets improperly transferred by a RDA to its Sponsoring Community after January 1 to be returned to the RDA (or to its Successor Agency). • No specified date: RDA informs DOF of a designated contact person and related contact information for the purpose of communicating with the DOF. • In August 2011: Sponsoring Community decides whether to serve as a Successor Agency by resolution. • Within 60 days after effectiveness of the Dissolution Act: RDA adopts at public meeting an Enforceable Obligation Payment Schedule for obligations through December 1, 2011. Posts schedule on website and notifies DOF, State Controller and County Auditor - Controller. After this date, RDA permitted to make payments only if listed on Enforceable Obligation Payment Schedule. • September 1, 2011: Sponsoring Community that elects not to serve as a Successor Agency files a copy of resolution to that effect with the County Auditor - Controller. • No later than September 30, 2011: RDA prepares a preliminary draft of the initial Recognized Obligation Payment Schedule and provides it to the Successor Agency. • September 30, 2011: The existing terms of any memorandum of understanding with an employee organization expires, unless a new agreement is reached with a recognized employee organization prior to that date. 990051\1\999994.7 23 211 • By September 30, 2011: RDA files last Statement of Indebtedness. • No specified date but prior to October 1, 2011: Sponsoring Community decides whether to serve as successor housing entity by resolution. • October 1, 2011: RDA is dissolved if its Sponsoring Community has not enacted an ordinance opting in to Voluntary Program. (November 1, 2011 if Sponsoring Community adopted non - binding resolution of intent before October 1, 2011.) • October 1, 2011: RDA agreements with Sponsoring Community void (with limited exceptions). • October 1, 2011: All dissolved RDA assets (including properties, contracts, leases, books and records, buildings and equipment), except housing assets, transferred to Successor Agency. RDA delivers Enforceable Obligation Payment Schedule to Successor Agency. Transfer of RDA housing assets (excluding existing Housing Fund balances) to successor housing entity. • On and after October 1, 2011: Successor Agencies permitted to make payments only as listed on Enforceable Obligation Payment Schedule. • From October 1, 2011 to July 1, 2012: Successor Agency prohibited from accelerating payments or making any lump sum payments that are intended to prepay loans unless such accelerated repayments were required prior to October 1, 2011. • By November 1, 2011: Successor Agency prepares initial draft of Recognized Obligation Payment Schedule for the Enforceable Obligations of the former RDA, subject to review and certification by external auditor as to accuracy and approval by Oversight Board. • No later than December 1, 2011 and May 1, 2012, and each December 1 and May 1 thereafter: Successor Agency reports to the County Auditor -State Controller if the total amount available to the Successor Agency is insufficient to fund the specified payments in the next six -month fiscal period. County Auditor - Controller notifies State Controller and DOF no later than 10 days from the date of that notification from the Successor Agency. 990051\1\999994.7 24 212 • December 15, 2011: Successor Agency submits first Recognized Obligation Payment Schedule to State Controller and DOF for the period of January 1, 2012 to June 30, 2012. Successor Agency prepares new Recognized Obligation Payment Schedule for each six month period thereafter for approval by Oversight Board. Approved Recognized Obligation Payment Schedules are posted on Successor Agency website and submitted to DOF, Controller and County Auditor - Controller. • Commencing on January 1, 2012: Successor Agency may pay only those payments listed in the approved Recognized Obligation Payment Schedule. Statements of Indebtedness are no longer recognized for dissolved RDAs. • By January 1, 2012: Oversight Board elects and reports name of chairperson and other members to DOF. • No specified date but after formation of Oversight Board: Each Oversight Board informs DOF of a designated contact person and related contact information for the purpose of communicating with DOF. • January 15, 2012: Governor appoints persons to unfilled positions on Oversight Board (or any member position that remains vacant for more than 60 days). • No later than January 16, 2012 and June 1, 2012, and each January 16 and June 1 thereafter: County Auditor - Controller transfers from the Redevelopment Property Tax Trust Fund of each Successor Agency into the Redevelopment Obligation Retirement Fund of that Successor Agency, an amount of property tax revenues equal to that specified in the Recognized Obligation Payment Schedule. Successor Agency makes payments on listed Recognized Obligation Payment Schedule from those funds. • By March 1, 2012: County Auditor - Controller completes audit of each dissolved RDA. • By March 15, 2012: County Auditor - Controller provides the State Controller copy of all audits performed on dissolved RDAs. • By October 1, 2012: County Auditor - Controller reports specified financial information to the Controller and DOF. 990051\1\999994.7 25 213 • January 1, 2013: California Law Revision Commission drafts a Community Redevelopment Law cleanup bill for consideration by the Legislature. • July 1, 2016: Consolidation of all Oversight Boards into one county -wide Oversight board in each county where more than one Oversight Board was created. • After July 15, 2016: Governor appoints persons to unfilled positions on county -wide Oversight Board (or any member position that remains vacant for more than 60 days). 990051\1\999994.7 214 Attachment C Funds Available for Non - Housing Redevelopment Activities For Five -Years 2011 to 2015 Vallco Redevelopment Project Cupertino, California (Dollars are in 1,OOOs) Beginning Balance Revenues Gross Tax Increment (Less) Housing Set -Aside (25% Gross TI) Net Tax Increment Interest Income City Loan Total Funds Available Fixed Obligations and Administration Expenses Payments to Schools, County and Special Districts Payment on City Loan Administration Expenses Payments to State (new) Total Fixed and Administration Discretionary Project Expenses (1,818) (1,101) (709) (735) (1,065) (5,429) Vallco Public Improvements (78) 0 (150) (485) 0 (713) Total Discretionary Project (78) 0 (150) (485) 0 (713) Ending Cash Balance 998 544 357 0 120 120 (A) Assumes tax growth from Rose Bowl development. Five -Year 2010.11 2011.12 2012.13 2013.14 2014.15 (A) Total 623 998 544 357 0 623 1,270 857 893 930 1,579 5,528 (318) (214) (223) (232) (395) (1,382) 953 642 670 697 1,184 4,146 3 5 3 2 0 13 1,315 0 0 165 0 1,480 2,894 1,645 1,216 1,221 1,185 6,262 (238) (296) (308) (321) (545) (1,707) (1,315) 0 0 0 0 (1,315) (252) (260) (267) (275) (284) (1,338) (13) (546) (134) (139) (237) (1,069) 215