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32. 07-08 Council work program City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 Telephone: (408) 777-3212 FAX: (408) 777-3366 davek@cupertino,org CITY OF CUPEIUINO OFFICE OF THE CITY MANAGER STAFF REPORT Agenda Item Number 3)... Agenda Date: February 6. 2007 SUBJECT AND ISSUE Review and adopt 2007-08 City Council work program. BACKGROUND On January 8, 2007, City Council held a meeting to consider goals and the work program for 2007- 2008. Staff has summarized the proceedings of that meeting and updated last year's goals and work program to reflect Council's desires for 2007-2008. RECOMMENDATION Adopt City Council work plan for 2007-2008. Respectfully submitted: ~ David W. Knapp, City Manager '3.2-1 Printed on Recycled Paper 2007 - 2008 Work Program Project Goal Status Comments " .' ".",':~,>,:, ';'" \~;f,'.:""" " Major Developments (for afulH!~~ of development actiVitY go to Www.cupertillo,orgldevelol'mentactivity) a, Vallco (see also Economic Development/Redevelopment) 1. Monthly updates to Council from property owners. 2. Status reports regarding development agreement approvals. 3. Adherence, if possible, to artist renderings presented to Council. \.J,j ~ \ ~ 2007/2008 Work Program (January 30, 2007) Valko is actively pursuing the private revitalization encompassing the following 9 components: Completed 1. 1 ,300-seat Dynasty restaurant 2. Alexander's Steak House Under construction 3. 16-screen AMC cinema to be opened in Spring 2007 4. Three-story, four-level parking garage next to Macy's 5. Two-story, three-level parking garage and retail adjacent to Penney's 6. Strike bowling alley next to Penney' s- Tenant improve- ments underway Nov. 2006 7. CPK and Islands restaurants in the Sears parking lot Approved but construction hasn't started 8. Rose Bowl 140,000 square foot commercial and 204 residential condominiums 9. Hotel per the development agreement. AMC theaters construction began in Jan. 2006 and are projected to open in Spring 2007. Va1lco received use permit approval and final site and architectural approval for the Rose Bowl mixed-use building in the Spring of 2005 and expects to be under construction in 2007. The 13 7 residential condominiums north of Macy's was denied by referendum vote in November 2006. Page 1 of 15 2007 - 2008 Work Program Project Goal Status Comments w N , vJ b. HP Site (Stevens Creek Blvd,) City Council approved 380 The zoning approval for the project was denied residential units, 112,000 sq. ft. due to the housing component by a referendum retail center and 3.5 acre park on 28 vote in November 2006. acre site in January/February 2006. Developer can propose retail and/or office. " ","c, 1. CapitalImprovements and Plans , ., , , a. Bridge Mary A venue Pedestrian Footbridge Phase I completed (grading, fencing Status report and construction management and utility relocation) contract approved by Council Dec. 6, 2006. Schedule adjusted for additional structural design & wind tunnel testing which is now complete & final design underway for Phase II. Now scheduled to be awarded in March 2007 Completion date remains April, 2008. b, Parks 1. Stevens Creek Corridor Park 50% (PS&E) plans, specs and The park is now closed. One maintenance staff a. This project includes park and trail estimates have been completed; remains on the payroll, but is assigned to Public improvements. design work resumes in April, 2007. Works. We are ready to begin the transition. b. City will enhance outreach efforts in Status, scope and budget report to Grant funds in the amount of $4.2M are secured regards to environmental improvements Council October 17, 2006. for Phase I. No applications have been made for and tree replacement. Phase II funding at this time. Issues to be Project completion projected April, resolved before phase II can be designed include 2009. future use of the Stocklmeir house and orchard. 2007/2008 Work Program (January 30,2007) Page 2 of 15 2007 - 2008 Work Program Project Goal Status Comments w (') \ ...s:. 2007/2008 Work Program (January 30, 2007) 2. Rancho Rinconada Park Staff has approached the Real Estate Manager a. Commence work on the Lawrence Santa Clara County owns a parcel for the San Jose Water Company to inquire about Expressway Linear Park. next to Lawrence Expressway the potential for acquiring land immediately 1. Leverage future annexations and currently used by the Department of adjacent to the Roads & Airports corporation ERAF inequity in negotiations. Roads and Airports as a materials yard. The 1-acre San Jose Water Company Mahoney and Lowenthal to staff storage site. County Roads & parcel (not the Sterling/Barnhardt parcel) if subcommittee Airports staff have maintained that available, may be purchased for a Roads & this site is critical to their operation. Airport yard expansion, freeing up the creekside County Parks has received Board of parcel for park development and the extension of Supervisors approval for the San the San Tomas Aquino trail. Ifthe land swap can Tomas Aquino trail master plan, be worked out, staff would look for partnerships which identifies this site as and grant opportunities for park development. greenbelt. Target date for acquiring the Water Company parcel is June, 2008 3. Neighborhood Park in the Homestead area This area was identified during the Planning staff is working with potential General Plan process as an area developers of the Villa Serra project to provide a deficient in neighborhood parks. neighborhood park in this area. 4. VallcolHP Neighborhood Park The Toll Bros. project that proposed A park in this area would implement the General the park was denied by referendum Plan policies that require 3 acres of park per vote in November 2006. 1,000 residents to serve new residential in the Vallco area including Menlo Equities, Vallco Rose Bowl and possible future residential uses on the HP site. 5. Sterling Barnhart parcels Pursue acquisition of the two parcels Surplus property sale in progress. at Sterling and Barnhart in Target for acquisition Sept., 2007. conjunction with development on the HP site. Page 3 of 15 2007 - 2008 Work Program Project Goal Status Comments c, Trails Constructing Reach A The walking and hiking trails in The equestrian & hiking trails were dedicated on Oak Valley Trail Reach A are complete. The County Earth Day. County Risk Management has has received a grant for the paved advised against delivering trail users to an trail in Reach A. County staff unauthorized crossing of an active railroad. The reports it will construct the paved County will reroute the paved trail to another trail in 2007. access point and construct it in 2007. This is a County parks project on County land. d. Pool Develop a strategy for upgrading the Sports It has been determined that the cost The Parks and Recreation Commission took to bring the pool up to code exceeds public comment on use of the space October 5th Center pool and bath house. its value to the community. A tennis court/sports court was suggested. The residents from the Commons were opposed to a skatepark. The Teen Commission has taken input. A climbing wall and basketball court were recommended. The Commission will meet in March to make a recommendation to Council for the CIP budget hearing in May, 2007. e, Quinlan Fountain It has been determined that the cost Staff to propose options for an active space Propose project to replace the fountain. to repair the fountain exceeds which may include a water feature, seating, stage $150,000. Staff suggests an area or other component in May, 2007. alternative plan. VJ N I ~ 2007/2008 Work Program (January 30, 2007) Page 4 of 15 2007 - 2008 Work Program Project Goal Status Comments 3. OrganizationalImprovemefi~ . E-Services Bring City Hall to the customer and improve Applications completed and/or in Applications completed: efficiency of service delivery. process and will be presented to . E-mail notification Council: . Economic Development - Dec, 2006 . On-line permits - May, 2007 . Access Cupertino - May, 2006 . On-line business licenses - April, 2007 . On-line job application - July, 2006 Digital signage - June, 2007 . City public records - Aug., 2006 . Golf Course tee-times - TBD . Webcasting - Sept., 2006 . Parks & Rec on-line registration . On-line Elections page - Oct., 2006 . - Feb, 2007 . City Mapguide . On-line Muni Code - June, 2007 . City projects, bids & RFP's - May, 2007 . Community Outreach Program - . Mapguide Inquirer Feb., 2007 . Street sweeping notification - May, 2007 . Neighborhood Watch eCap- . Digital Signage Mar., 2007 The City of Cupertino provides abundant public access to many meetings and city records using state-of-the-art software programs available through the City's website. Through a digital records management program and an integrated document and video-streaming program, all users have access to all public document and video records. vJ N 1 ~ 2007/2008 Work Program (January 30, 2007) Page 5 of 15 2007 - 2008 Work Program Project Goal Status Comments u ~ \ -J 2007/2008 Work Program (January 30, 2007) Fiscal Strategic Plan Develop a long-term solution to reposition the City Reviewed May 2006 and adopted in Substantial progress has been made in the area to ensure services can be fully supported by conjunction with the 2006/07 of: revenues collected. budget. . Passage of AB 117 resulted in additional Pursue correction of ERAF percent for TEA The Plan: TEA property tax of$1.35 M/year a. funding by Dec., 2007 . defines the financial problem . General Plan Policy 2-42 provides sales tax b. Schedule a public hearing to adopt safes as a . analyzes the structure of the in-lieu/or revenue sources for major office organization development. To be reviewed in April, 2007 standard condition on residential development. . identifies opportunities for Val1co is moving forward with AMC . c. Prepare ballot issues for business license decreasing expenses and areas of Theaters scheduled for spring 2007. (Quarry) and utility tax ordinance changes for risk exposure November, 2007 election for Aug., 2007 ballot . identifies opportunities for . Negotiations have begun with Hansen submission. stabilizing our revenue regarding annexation. resources. Additional efforts include consideration of an d. Perform analysis on entertainment tax and entertainment tax, TOT increase, business bring back to Council July, 2007. license quarry tax and UUT ordinance update. 4. public Safety , ,.. a, Law Enforcement Continue emphasis on Neighborhood Currently supporting 94 active Held 18 Neighborhood Watch meetings. 10 Watch Watch Groups representing 212 meetings were new groups and eight of them 1. Provide quarterly Neighborhood Watch residential streets. supported existing groups or revitalized inactive maps starting March, 2007. groups. Page 6 of 15 2007 - 2008 Work Program Project Goal Status Comments ~ \ ~ b. Emergency Preparedness Continue emphasis on Emergency Response (ER) and Preparedness 1. Continue expanding of the outreach . Increased from four to five 734 residents trained in CERT. programs CERT classes/yr. . Conducted six first aid and 708 residents trained in First Aid and 727 trained seven CPR classes in CPR. . Implemented a Disaster Enables community members to participate in Council/Citizen Corps Council emergency planning. . Organized two new Total of 12 neighborhoods trained. neighborhood CER T teams. . Established Medical Reserve Completed Corp through Federal grant. . Conducts on-going EOC drills Provide communication services at community with Amateur Radio events and established county-wide mutual aid plan for amateur radio. . Offer Kaleidoscope Program 3 Total of 305 students trained to date. times/year 2. Ensure ER Training for City staff . Providing mandated SEMS Ongoing training; First Aid and CPR to staff 3. Increase program staffing . Authorized part-time position Allocated 1,000 hours to this position to enhance in May 2006 program levels at festivals and schooVbusiness meetings and provide accessibility on a daily basis. 2007/2008 Work Program (January 30, 2007) Page 7 of 15 2007 - 2008 Work Program Project Goal Status Comments vJ N \ -l) 4. Master database update/custom program . One database for Eliminates redundancy for outreach efforts to be Neighborhood Watch, Block completed Jan., 2007. Leaders and Sheriff 5. Pandemic Flu . Provided education to the public to prepare citizens for disaster response. 6. Mass Immunizations . Marsha chairing County committee to work on plan via committee process only 7. Managing spontaneous volunteers . Revise standard forms for city- Consistency in volunteer management wide use June, 2008 c, Traffic Safety 1. Walkability a. Implement "walkable city" concept. Ensure that the concept is present in Examples of recently approved walkable all City development/redevelopment developments include: projects. . Menlo Equities residential . Self-Storage 1. Revisit access between Whole Feb., 2007 . Vallco, California Pizza Kitchen and Foods, Peet's Coffee and Panera Islands Restaurants Breads . Civic Park-Hunter/Storm 0 Sterling Square-Taylor Woodrow 0 Villagio-- Silverstone . Oak Park . Whole Foods 2. Review traffic safety issues a. Safe routes to school program Garden Gate safe routes grant submitted. 2007/2008 Work Program (January 30, 2007) Page 8 of 15 2007 - 2008 Work Program Project Goal Status Comments '-.i ~ I - C> b. Street Smarts Program Banner and citywide safe driving awareness program. Banner across Stevens Creek Blvd. will be viewed by 43,000 drivers daily. c. Kennedy Traffic Improvements The Sheriffs Office, the City, the Completed. School District, and the residents worked together to improve the safety of vehicle, pedestrian, students and reduced traffic congestion on the primary roadways around the school. d. Revisit the Red Light Program Staff to report back to Council in May, 2007. 5. Housing a. Provide housing opportunities for Cupertino The 2005 GP update and Housing The Santa Clara County Housing Trust Horne workers Element identified sites for Ownership Assistance Program is applicable to additional housing units. Cupertino teachers and other public service employees. b. Teacher housing assistance programs City Council appropriated $220,000 City has contracted with Neighborhood Housing 1. Develop teacher housing assistance for a down payment assistance Services of Silicon Valley to implement the program program for teachers. teacher outreach program in December 2003. In January 2006, two teachers Teachers have not been able to qualify for 2. BMR eligibility requirements for Cupertino qualified for the program but were housing in Cupertino. The Housing Commission Union School District (CUSD) teachers. unable to find a home to purchase is considering if the area allowed for housing using the down payment assistance purchases should be expanded and will make a grant. Staff will continue to work recommendation to the City Council. Dec., 2007 with qualified teachers. 2007/2008 Work Program (January 30, 2007) Page 9 of 15 2007 - 2008 Work Program Project Goal Status Comments W t'-J I - 2007/2008 Work Program (January 30, 2007) In May 2006, the Council amended The Commission found the existing fee is the BMR program to give teachers insufficient to offset the impacts of development in CUSD 2 points credit regardless and recommended increasing housing fees for of whether they currently work non-residential developments, including within the Cupertino city limits. commercial development and residential developments that are too small (6 or fewer units) to require a BMR unit. c. Nexus Study for Housing Mitigation Fees The nexus study was completed in Spring 2006. The proposed mitigation fee will go to the City Council for approval in Feb., 2007 along with the building fees update. d. Cleo A venue Affordable Housing In Feb. 2005, the CC authorized The site can accommodate 4 units. Preliminary staff to purchase a 'l4 acre site on discussions for joint development with the Cleo Avenue from Cal Trans. Staff owners of the two adjacent parcels is continuing. completed negotiations and the site Plan and funding in place June 2008 has been purchased. e. BMR Manual Update Review and update is scheduled for Spring 2007 " : '6. Econolilic Development/Redevelopment . ~ a. Encourage, retain and support healthy City Council has approved added The General Plan updated policies encourage environment for retail growth retail space of approximately active commercial uses such as bookstores, 400,000 square feet in the last 5 coffee shops and restaurants. years. Examples include: Page 10 of 15 2007 - 2008 Work Program Project Goal Status Comments '-.) I'~ , -.. ~ 2007/2008 Work Program (January 30, 2007) Panera Breads/Peet' s Coffee Re-tenanting of existing commercial buildings: Verona (City Center) . Dynasty Restaurant Marketplace . Alexander's Steakhouse Town Center/Civic Park . Pet Smart Rose Bowl . Vardy's Menlo Equities . Merlion Whole Foods Reorganized the Economic The committee adopted the following goals: Development committee to provide . Enhance communication between local better business representation and business and government to promote Economic ensure all goals are met. Development - ongoing . Identify target businesses - ongoing . Identify specific contacts - ongoing . Updated sign ordinance . Prepare brochure for target businesses - Dec., 2007 . Incorporate an Economic Development section on our website - Feb., 2007 b. Consider retail in reviewing new development. Major projects include an economic assessment of potential revenue generation possibilities via General Plan 2-42. c. Hire an Economic/Development RDA Anticipated hire date spring, 2007. management person d. Propose options for helping Vallco 1. Funding possibilities 2. Promotion of AMC grand opening Page 11 of 15 2007 - 2008 Work Program Project Goal Status Comments w N , - W 2007/2008 Work Program (January 30, 2007) ..- :, 7. Planning' " " ' '" . j. .. a. North Vallco phase one concept plan Community workshops scheduled Jan., Feb., and March, 2007. Committee scheduled to make recommendation to City Council May, 2007. Planning Commission hearing July, 2007 and Council review Aug., 2007. b. Review the Heart of the City Fall, 2007 c. Develop Green Building Standards First phase (audit) to be finished Sept, 2007. Estimate completion June, 2008 d. Prepare a historic preservation policy Fall, 2007 e. Propose policy for tree topping under Begin discussion Sept., 2007 property maintenance standards. 8. Building Community ., Continue to offer opportunities and programs Neighborhood block leader program Outreach to the school community (PT A's and to promote cultural understanding and address supports 202 leaders. school groups) is underway. the needs of our diverse community Continuing work along side the Disaster reporting, search & rescue, and Neighborhood Watch and communication training were among those Emergency Preparedness programs offered to Block Leaders this year. to streamline databases and information to block leaders, Page 12 of 15 2007 - 2008 Work Program Project Goal Status w ~ i Neighborhood Watch leaders and CERT grads. "Community Builders" speaker series to bring in world-class speakers to teach principles of community responsibility and engagement. The block leaders annual gathering and recognition took place during the Jan., 2007 meeting. Neighborhood Improvement Projects . A new city-sponsored Community Improvement Grants program will award neighborhoods up to $300 for new beautification projects, neighborhood participation activities, and other projects that build community and bring neighbors together. Examples include: coordinating neighborhood clean-ups, organizing a block party or neighborhood gathering, and creating neighborhood welcome SIgns. . Distribute trash-grabbers to interested Block Leaders for use in their neighborhoods. - -s:: 2007/2008 Work Program (January 30, 2007) Comments Grants will be awarded to neighborhoods represented in the Block Leader program. New projects are given high priority. Grants are also available for expanding an existing neighborhood project. In process. Page 13 of 15 2007 - 2008 Work Program Project Goal Status Comments w l'J I ~ 2007/2008 Work Program (January 30, 2007) , ., '. " ..' ,,'" 9. CommunityOrganWltion~ a. Support the Cupertino Historical Society in its The Cupertino Historical Society has The City re-roofed the Stocklmeir house. No effort to create a Center for Living History asked that the Council agreed to a work has been done by the Historical Society. long-term lease ofthe Stocklmeir property and the historic barn and blacksmith shop at McClellan Ranch, if within 5 years of commencement of their capital campaign, they raise sufficient money for restoration. b. Pursue partnership opportunities with the three The Teacher Down Payment CPRD staff engaged with FUHSD staff to school districts including: Assistance program has been discuss potential joint program opportunities. 1. Pool approved. Following is a list of programs that the City and 2. Gym The Public Safety Commission is FUHSD became partners in during the Summer 3. Traffic and parking working on improving traffic in the 2004. The total package of programs was run at 4. Teacher housing tri-schools neighborhood. 100% cost recovery. The Safe Routes to Schools projects Water Polo Instruction - 50 participants, 10 have proceeded with excellent hours per week, ages 12 to 17 cooperation between the City and Youth Basketball Camps - 275 participants, 5 Monta Vista, Cupertino and Garden camps, 25 hours per week, ages 7 to 12 Gate. Basketball League --:- 8 high school teams, 120 participants, 8 hours per week, ages 15 to 18 We use the new Cupertino field Open Gym - open to the public, 55 participants, house as available. 3 hours per week, ages 15 to adult Page 140f15 2007 - 2008 Work Program Project Goal Status Comments Added two crossing guards. City is sponsoring pilot project television coverage of sports at Cupertino high schools on public access. De Anza/City recycling program - the City gives De Anza used computers and De Anza refurbishes them. 5. School Resource Officers Added second SRO in FY 2004/05 CUSD & FUHSD now contributes $10,000 each to this program. 6. Juvenile Prevention Program Contracted with Linda Rios for CUSD contributes 50% of the cost of this Outreach Services program. w N 1 -- ~ 2007/2008 Work Program (January 30, 2007) Page 15 of 15