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CC 05-29-96" CC-923A MINUTES Cupertino City Council, Regular Adjourned Meeting May 29, 1996 PLEDGE OF ALLEGIANCE At 7:10 p.m. the Council convened in Conference Room C & D. ROLL CALL Council members present: John Bautista (7:15 p.m.), Michael Chang, Wally Dean, Lauralee Sorensen, and Mayor Don Bumett. Council members absent: None. Staff present: City Manager Don Brown; City Clerk Kimberly Smith; Administrative Services Director Carol Atwood; Public Information Officer Donna Krey; Parks and Recreation Director Steve Dowling; Community Development Director Cowan; and Public Works Director Bert Viskovich. ORAL COMMUNICATIONS - None. NEW BUSINESS - Review oftbe 1996-97 fiscal year preliminary budget. The Administrative Services Director reviewed the pie charts from the budget document.. Revenue from sales tax dollars is 35% and property tax dollars is 11% of the total $20,451,000 General Fund Revenues. Non-department expenditures of 29% are the largest section of expenditures, which reflect the city's bonded indebtedness. Total General Fund Expenditures are $22,009,920. Atwood also reviewed fund balance trends, and said that in FY 1996-97 there will be a shortfall of $1.5 million, but in future years the city will be operating in the black. This year's shortfall was larger than forecast last year only because Council chose to prepay the debt for youth sports fields, otherwise it would have been less than projected. Atwood reviewed the proposed new programs as set forth on page 9 of the budget document, and also distributed a page outlining new programs which had not been included in the printed budget document. These were (1) Funds for Countywide Domestic Violence Protective Order Registry (POR); (2) Funds from General Fund Operations for the Senior Center Expansion; and (3) Funds from General Fund Operations for Library Expansion/New Construction. Members of the Cupertino Library Commission (Mary Minow, Jillian Hamer, and Jean Bedord) and Supervising Librarian Mary-Ann Wallace reported that the funded Sunday hours do not currently meet the demand for services. They distributed a document titled "Cupertino Library Sunday Service 1996/97" listing three options regarding Sunday hours. The City Council concurred to select option No. 2, to expand Sunday hours to 12:00 p.m. to 6:00 p.m. beginning September, 1996. The total annual cost to the City would be $87,094. The Commission will report back in January on whether the morning hours should be further expanded (10:00 a.m. to 6:00 p.m.) May 2{), 1 {){)6 Cupertino City Council Page 2 The Public Information Officer distributed a chart illustrating the services provided by the City Channel. New projects, or those that needed additional funding, were the Fourth of July Celebration ($500), an enhanced State of the City Address ($300); and an Economic Development video ($500). The Administrative Services Director said that the Economic Development Task Force would cover the costs of the video. Council concurred to authorize the additional expenditures. Council concurred with staff's recommendation to approve the other new programs, as follows: $935,000 Prepay the Youth Sports Fields outstanding debt (General Fund Reserve) $143,000 Funding for new/upgraded computer equipment as identified in the 3-year technology plan. (General Fund Operations) $135,000 Establish an in-house median maintenance program (General Fund Operations) $ 40,200 Extension of library hours as discussed above (General Fund Operations) $ 15,000 Matching funds for community donations for the annual 4th of July fireworks celebration (General Fund Operations) $ 11,000 Enhanced graffiti abatement program including hofline/rcporting incentive system (General Fund Operations) $ 2,000 Code Enforcement bicycles for patrolling parks (General Fund Operations) $ 6,756 Countywide Domestic Violence Protective Order Registry (General Fund Reserve) $ 800 Coverage of special projects by the City Channel Each department representative highlighted changes to their budgets over last year's numbers. CIP The Public Works Director reviewed plans for park improvements, including a play area at Portal park. The Parks and Recreation Director reviewed plans for the Senior Center expansion and said that staff could begin their own in-house needs assessment, and then report back to Council at the mid-year adjustment to get an appropriation for the design phase. Sorensen asked about the feasibility of a permissive light on Foothill Boulevard for the seniors who are crossing from Sunnyview Manor to the other bus stop. The Public Works Director explained the hazards associated with that, and said he would investigate whether the location of the bus stop could be moved. The Parks and Re, creation. Director reviewed the ADA improvements at the Sports Center and Blue Pheasant Restaurant, and long-range plans for McClellan Ranch Park. The Public Works Director reviewed the library expansion item. He said that during discussions about economic development a suggestion was made to do a high-tech library to be added to the -- existing facility. He distributed a list of statistics on book circulation at the Cupertino Library and an estimate of expansion space which will be needed. He also distributed a chart titled "Santa Clara County Library Minimum Space Needs 2010" which showed the potential financial May 1996 Cupertino City Council Page 3 impacts on all of the County libraries, and distributed a brochure about the De Anza College -- Learning Center expansion project. Apparently the features planned for the high-tech library proposal will be addressed in the DeAnza expansion. Burnett said this is a new proposal, and was not something that was on the list from Council's goals meeting, so it was not appropriate to discuss it during tonight's budget session. Chang felt it would be important to spend some time discussing this item at another time and looking for other ways to support the development of young people. Burnett said he did not want to put the high-tech library proposal aside completely, because it was raised at the economic development hearing as a type of community center. Brown suggested that a study session be organized to review the concept and Council concurred. The Public Works Director discussed the Stevens Creek Specific Plan. He reviewed an aerial map of the street with photographs of the various of trees that are growing there. The CIP shows approximately $150,000 for the next 5 years, which is approximately equal to the assessment district monies which Council has a commitment to put back into the area in roads. Then as projects come about over time, the sides of the street would also be landscaped. The funds could also be used to fill in empty areas with landscaping until the sites were developed. He said at this time they could implement the landscaping plan in the medians west of DeAnza and then fill in other areas. Bautista said that it should be made as uniform as possible, and although the eucalyptus trees are -- very large, at some point they must be removed, so it might as well be done now. Also, the ash trees can be removed and placed at another location. The Public Works Director suggested that they plant some trees and let them start growing, then remove the other trees when the side of the street is ready for landscaping. Bautista said the intent is to create a boulevard impression with a sense of uniformity from the beginning to end and that won't be accomplished if it is done in a piecemeal fashion. Dean agreed with the Director that the public may complain if the big trees are removed, but would view it positively if they saw progress through additional planting first. Burnett said he thought they could accomplish their goals without such severe measures, and a systematic pruning plan can do a lot to insure tmiformity. The Community Development Director noted that the new fire station will be built this year, and that could be the time to remove the eucalyptus trees. Council concurred to begin removal and installation of trees immediately from Foothill Boulevard to Torte Avenue, and to discuss the rest of the area at a later time. A groundbreaking ceremony will be planned for the first tree. ADJOURNMENT At 10:30 p.m. the.meeting was adjourned.. City Clerk