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19. Planning Comm. work program 10300 Torre Avenue Cupertino, CA 95014 (408) 777-3308 FA Y (408) 777-3333 Community Development Department CITY OF CUPEIUINO SUMMARY Agenda No. ,q Agenda Date: March 6, 2007 SUBJECT Planning Commission Work Program 2007 RECOMMENDATION Planning Commission recommended approval of the work program for 2007 Background: The Planning Commission adopted its work program on February 27, 2007, which is forwarded to the City Council for final approval. A matrix describing the proposed Work Program is enclosed (Exhibit A). New projects are based on the adopted City Council goals for 2007 (Exhibit B - some changes to the draft are not complete, as indicated). Other projects consist of those carried over from 2006, as well as private development projects. Discussion: One new project has been added to the work program based on the City Council Work Program: ~ Historic Preservation Policy This project was identified by the City Council due to the tank house issue. Staff will prepare an analysis of past and current historic preservation policies and efforts, and seek direction on any further preservations efforts deemed to be necessary. Staff included one new project on the Work Program: ~ General Plan Implementation Monitoring The Cupertino General Plan calls for annual review of the General Plan. In addition, State law (Government Code Section 65400) requires that the City provide an annual report on the status of the plan and progress in its implementation, including the progress in meeting its share of regional housing needs. /1-1 Printed on Recycled Paper 2 The annual review has not occurred since 2000 because the it is not required while a comprehensive General Plan review is in progress, which it was between 2000-2005. The annual review was not held in 2006 due to staffing vacancies. The annual review may identify additional projects that require implementation, which could be added to the work program if time permits, or could be scheduled for 2008. Planning Commission Comments Historic Preservation Policy: The Planning Commission seeks direction from the City Council on what they are looking for. The assumption is that a historic preservation policy would relate to public, rather than private, property. North Valko Master Plan (phase one): The Planning Commission expects to hold a public hearing on this project in June, while the City Council Work Program identifies the hearing for July (Page 12, 7 A). Consequently, the City Council hearing would be in July rather than August. Green Building Program: This work program project is labeled as "Green Building Program," but it is understood that it encompasses the broader aspects of sustainability, such as compact land use and support for global initiatives. Enclosures Exhibit A: Planning Commission Work Program 2007 Exhibit B: City Council Work Program 2007-2008 (draft) Prepared b : Ciddy Wordell, City Planner APPROVED BY: Steve Piasecki Director of Community Development ~ David W. Knapp City Manager G:planning/pdreport/misc/PLANNING COMMISSION WORK PROGRAM STAFF REPORT 2007cc Iq--^- PLANNING COMMISSION WORK PROGRAM 2007 PLANNING COMMISSION HEARING . NEW 2007 PROJECTS Jan Feb March April May June July Aug Sept Oct Nov Dee Jan STAFF PROGRAMMED Historic Preservation GC Policy General Plan ... CW Implementation Monitoring Heart of the City CJ Specific Plan Crossroads Redev. Streetscape Plan Mgr. Review Rl ordinance ... GC re: RHS slope standards Tree ordinance .... AHS amendments Cleo Avenue SP /VG Affordable Housing Green Buildings PG Program (funded) North Vallco Master .A CW Plan (phase one) PRIV ATE DEVELOPMENT Public Hearin~s Villa Serra residential ... AHS renovations/ additions (provide neighborhood park) -. ~ , ~ a' ::r -. c:r ;:;: > 2 Jan Feb March April May June July Aug Sept Oct Nov Dee STAFF Larry Guy 21 unit ... residential! town- houses: Stelling/280 Furniture 2000 site: ... new office/retail Target: corner retail ... replacing service station Building Penn its Valko: Rosebowl Theater Retail (Wolfe Road/Vallco Parkway and two restaurants) Hotel Oak Park Village Whole Foods UNPROGRAMMED Apt. conversion Senior housing incentives Public transportation flight rail G:planningjmiscjwork program table 2007 -. .-S:) \ -t: 2007 - 2008 Work Program \J') \ cs- = .. .- -= .- -= JS Project Goal Status Comments 1. MajorllDevelopments (for afu111ist of development activity go to www.cupertino.org/developmentactivity) A. Vallco (see also Economic Val1co is actively pursuing the AMC theaters construction began in Jan. 2006 Development/Redevelopment) private revitalization encompassing and are projected to open in Spring 2007. 1. Monthly updates to Council from the following components: Under construction Vallco received use permit approval and final property owners. 1. 16-screen AMC cinema to be site and architectural approval for the Rose Bowl 2. Status reports regarding development opened in Spring 2007 mixed-use building in the Spring of 2005 and agreement approvals. 2. Three-story, four-level expects to be under construction in 2007. 3. Adherence, if possible, to artist parking garage next to Macy's A waiting application from Vall co. renderings presented to Council. 3. Two-story, three-level parking garage and retail adjacent to Penney's 4. Strike bowling alley next to Penney's- Tenant improve- ments underway Nov. 2006 5. CPK and Islands restaurants in the Sears parking lot Approved but construction hasn't started 6. Rose Bowl 140,000 square foot commercial and 204 residential condominiums 7. Hotel per the development agreement. 2007/2008 Work Program (February 20, 2007) Page 1 of 16 2007 - 2008 Work Program ~ \ ~ Project Goal Status Comments 2" Capital Improvements and Plans A. Bridge Mary Avenue Pedestrian Footbridge Phase I completed (grading, fencing and utility relocation) Schedule adjusted for additional structural design & wind tunnel testing which is now complete & final design underway for Phase II. Now scheduled to be awarded in March 2007 Completion date remains April, 2008. B. Parks 1. Stevens Creek Corridor Park 50% (PS&E) plans, specs and The park is now closed. One maintenance staff a. This project includes park and trail estimates have been completed; remains on the payroll, but is assigned to Public improvements. design work resumes in April, 2007. Works. Weare ready to begin the transition. b. City will enhance outreach efforts in Status, scope and budget report to Grant funds in the amount of $4.2M are secured regards to environmental improvements Council October 17,2006. for Phase I. Resolve issues and begin the grant and tree replacement. application process for phase II. ADD MORE INTERIM DATES Project completion projected April, 2009. 2007/2008 Work Program (February 20,2007) Page 2 of 16 2007 - 2008 Work Program \' \ ~ Project Goal Status Comments 2. Rancho Rinconada Park a. Commence work on the Lawrence Santa Clara County owns a parcel Staff has approached the Real Estate Manager Expressway Linear Park. next to Lawrence Expressway for the San Jose Water Company to inquire about 1. Leverage future annexations and currently used by the Department of the potential for acquiring land immediately ERAF inequity in negotiations. Roads and Airports as a materials adjacent to the Roads & Airports corporation Mahoney and Lowenthal to staff storage site. County Roads & yard. The I-acre San Jose Water Company subcommittee Airports staff have maintained that parcel (not the Sterling/Barnhardt parcel) if this site is critical to their operation. available, may be purchased for a Roads & County Parks has received Board of Airport yard expansion, freeing up the creekside Supervisors approval for the San parcel for park development and the extension of Tomas Aquino trail master plan, the San Tomas Aquino trail. Ifthe land swap can which identifies this site as be worked out, staff would look for partnerships greenbelt. and grant opportunities for park development. Target date for acquiring the Water Company parcel is June, 2008 b. Sterling Barnhart parcels Pursue acquisition ofthe two parcels Surplus property sale in progress. at Sterling and Barnhart in Target for acquisition Sept., 2007. conjunction with development on the HP site. 3. Neighborhood Park in the Homestead area This area was identified during the Planning staff is working with potential General Plan process as an area developers of the Villa Serra project to provide a deficient in neighborhood parks. neighborhood park in this area. 2007/2008 Work Program (February 20,2007) Page 3 of 16 2007 - 2008 Work Program ~ \ ~ Project Goal Status Comments C. Trails Constructing Reach A (Stevens Creek Blvd. to The walking and hiking trails in The equestrian & hiking trails were dedicated on Rancho San Antonio Park) Reach A are complete. The County Earth Day. County Risk Management has Oak Valley Trail has received a grant for the paved advised against delivering trail users to an trail in Reach A. County staff unauthorized crossing of an active railroad. The reports it will construct the paved County will reroute the paved trail to another trail in 2007. access point and construct it in 2007. This is a County parks project on County land. Push forward on a political level. D. Sports Center Upgrade Develop a strategy for upgrading the Sports It has been determined that the cost The Parks and Recreation Commission took to bring the pool up to code exceeds public comment on use of the space October 5th Center pool and bath house. its value to the community. A tennis court/sports court was suggested. The The Parks & Recreation residents from the Commons were opposed to a Commission will meet in March to skatepark. make a recommendation to Council The Teen Commission has taken input. A for the CIP budget hearing in May, 2007. climbing wall and basketball court were recommended. The Council will not entertain an additional tennis court. E. Quinlan Fountain It has been determined that the cost Staff to propose options for an active space Propose project to replace the fountain. to repair the fountain exceeds which may include a water feature, seating, stage $150,000. Staff suggests an area or other component in May, 2007. alternative plan. 2007/2008 Work Program (February 20,2007) Page 4 of 16 2007 - 2008 Work Program r;s- \ ~ Project Goal Status Comments 3. Organizational Improvements A. E-Services Bring City Hall to the customer and improve Applications completed and/or in Applications completed: efficiency of service delivery. process and will be presented to . E-mail notification Council: . City Mapguide . Parks & Rec on-line registration - Feb, 2007 . Mapguide Inquirer Community Outreach Program - . City public records - Aug., 2006 . Feb., 2007 . Webcasting - Sept., 2006 . Neighborhood Watch eCap - . On-line Elections page - Oct., 2006 Mar., 2007 . Economic Development - Dec, 2006 . On-line business licenses - . Access Cupertino - May, 2006 April, 2007 . On-line job application - July, 2006 . On-line permits - May, 2007 City projects, bids & RFP's - May, 2007 . . On-line Muni Code - June, 2007 Street sweeping notification - May, 2007 . . Digital signage - June, 2007 . Sports Center tennis court/Golf Course tee-times - TBD The City of Cupertino provides abundant public . 3N (ASK RICK FOR access to many meetings and city records using state-of-the-art software programs available WORDING) through the City's web site. Through a digital records management program and an integrated document and video-streaming program, all users have access to all public document and video records. 2007/2008 Work Program (February 20,2007) Page 5 of 16 2007 - 2008 Work Program a \ ~ Project Goal Status Comments B. Fiscal Strategic Plan Develop a long-term solution to reposition the City Reviewed May 2006 and adopted in Substantial progress has been made in the area to ensure services can be fully supported by conjunction with the 2006/07 of: revenues collected. budget. . Passage of AB 117 resulted in additional 1. Pursue correction of ERAF percent for TEA The Plan: TEA property tax of$1.35 M/year funding by Dec., 2007 . defines the financial problem . General Plan Policy 2-42 provides sales tax . analyzes the structure of the in-lieu/or revenue sources for major office 2. Schedule a public hearing to adopt safes as a organization development. Report to Council in March, standard condition on residential development. . identifies opportunities for 2007 3. Prepare ballot issues for business license decreasing expenses and areas of . Valko is moving forward with AMC (Quarry) and utility tax ordinance changes for risk exposure Theaters scheduled for spring 2007. November, 2007 election for Aug., 2007 ballot . identifies opportunities for Negotiations have begun with Hansen submission. stabilizing our revenue . resources. regarding annexation. 4. Perform analysis on entertainment tax and Additional efforts include consideration of an bring back to Council June, 2007. entertainment tax, TOT increase, business license quarry tax and UUT ordinance update. 4. public.8afety 2007/2008 Work Program (February 20,2007) Page 6 of 16 2007 - 2008 Work Program \ I::r Project Goal Status Comments A. Law Enforcement Continue emphasis on Neighborhood Currently supporting 94 active Held 18 Neighborhood Watch meetings. 10 Watch Watch Groups representing 212 meetings were new groups and eight of them 1. Provide quarterly Neighborhood Watch residential streets. supported existing groups or revitalized inactive maps starting March, 2007. groups. B. Emergency Preparedness Continue emphasis on Emergency Response (ER) and Preparedness 1. Continue expanding of the outreach . Increased from four to five 734 residents trained in CERT. programs CER T classes/yr. . Conducted six first aid and 708 residents trained in First Aid and 727 trained seven CPR classes in CPR. . Implemented a Disaster Enables community members to participate in Council/Citizen Corps Council emergency planning. . Organized two new Total of 12 neighborhoods trained. neighborhood CER T teams. . Established Medical Reserve Completed Corp through Federal grant. . Conducts on-going EOC drills Provide communication services at community with Amateur Radio events and established county-wide mutual aid plan for amateur radio. . Offer Kaleidoscope Program 3 Total of 305 students trained to date. 2007/2008 Work Program (February 20,2007) Page 7 of16 2007 - 2008 Work Program ~ - \ (3- Project Goal Status Comments times/year 2. Ensure ER Training for City staff . Providing mandated SEMS Ongoing training; First Aid and CPR to staff 3. Increase program staffing . Authorized part-time position Allocated 1,000 hours to this position to enhance in May 2006 program levels at festivals and schoollbusiness meetings and provide accessibility on a daily basis. 4. Master database update/custom program . One database for Eliminates redundancy for outreach efforts to be Neighborhood Watch, Block completed Jan., 2007. 5. Pandemic Flu Leaders and Sheriff . Provided education to the public to prepare citizens for 6. Mass Immunizations disaster response. . Marsha chairing County committee to work on plan via 7. Managing spontaneous volunteers committee process only . Revise standard forms for city- Consistency in volunteer management wide use June, 2008 C. Traffic Safety 1. Walkability a. Implement "walkable city" concept. Ensure that the concept is present in Examples of recently approved walkable all City development/redevelopment developments include: projects. . Menlo Equities residential . Self-Storage 2007/2008 Work Program (February 20, 2007) Page 8 of 16 2007 - 2008 Work Program M - l Q- Project Goal Status Comments . Vall co, California Pizza Kitchen and 1. Revisit access between Whole Feb., 2007 Islands Restaurants Foods, Peet's Coffee and Panera . Civic Park-Hunter/Storm Breads 0 Sterling Square-Taylor Woodrow 0 Villagio-- Silverstone . Oak Park . Whole Foods 2. Review traffic safety issues a. Safe routes to school program Garden Gate safe routes grant submitted. b. Street Smarts Program Banner and citywide safe driving awareness program. Banner across Stevens Creek Blvd. will be viewed by 43,000 drivers daily. c. Tri -school/Regnart Traffic The Sheriffs Office, the City, the Ongoing investigation of best practices including Improvements School District, and the residents grants for alternative public transportation. worked together to improve the . Develop a project scope safety of vehicle, pedestrian, . Present in conjunction with the 2007/08 students and reduced traffic budget process. congestion on the primary roadways around the school. d. Revisit the Red Light Program Staff to report back to Council in May, 2007. 2007/2008 Work Program (February 20,2007) Page 9 of 16 2007 - 2008 Work Program ":J- '- \ ~ - Project Goal Status Comments 5. Housing A. Provide housing opportunities for Cupertino The 2005 OP update and Housing The Santa Clara County Housing Trust Home workers Element identified sites for Ownership Assistance Program is applicable to additional housing units. Cupertino teachers and other public service employees. B. Teacher housing assistance programs City Council appropriated $220,000 City has contracted with Neighborhood Housing 1. Develop teacher housing assistance for a down payment assistance Services of Silicon Valley to implement the program program for teachers. teacher outreach program in December 2003. In January 2006, two teachers Teachers have not been able to qualify for 2. BMR eligibility requirements for Cupertino qualified for the program but were housing in Cupertino. The Housing Commission Union School District (CUSD) teachers. unable to find a home to purchase is considering if the area allowed for housing using the down payment assistance purchases should be expanded and will make a grant. Staff will continue to work recommendation to the City Council. Dec., 2007 with qualified teachers. In May 2006, the Council amended The Commission found the existing fee is the BMR program to give teachers insufficient to offset the impacts of development in CUSD 2 points credit regardless and recommended increasing housing fees for of whether they currently work non-residential developments, including within the Cupertino city limits. commercial development and residential developments that are too small (6 or fewer units) to require a BMR unit. C. Nexus Study for Housing Mitigation Fees The nexus study was completed in Spring 2006. The proposed mitigation fee will go to the City Council for approval in March, 2007 along with the building fees update. 2007/2008 Work Program (February 20, 2007) Page 10 of 16 2007 - 2008 Work Program ~ - J- - Project Goal Status Comments D. Cleo Avenue Affordable Housing In Feb. 2005, the CC authorized The site can accommodate 4 units. Preliminary staff to purchase a l,4 acre site on discussions for joint development with the Cleo Avenue from Cal Trans. Staff owners ofthe two adjacent parcels is continuing. completed negotiations and the site Plan and funding in place June 2008 has been purchased. E. BMR Manual Update Review and update is scheduled for Spring 2007 6. Economic. DevelopmentIRedevelopment A. Encourage, retain and support healthy environment UPDATE - SEE STEVE The General Plan updated policies encourage for retail growth active commercial uses such as bookstores, coffee shops and restaurants. Re-tenanting of existing commercial buildings: . Dynasty Restaurant . Alexander's Steakhouse . Pet Smart . Vardy's . Merlion Reorganized the Economic The committee adopted the following goals: Development committee to provide . Enhance communication between local better business representation and business and government to promote Economic ensure all goals are met. Development - ongoing . Identify target businesses - ongoing . Identify specific contacts - ongoing 2007/2008 Work Program (February 20, 2007) Page 11 of 16 2007 - 2008 Work Program ~ -- I cr- Project Goal Status Comments . Updated sign ordinance . Prepare brochure for target businesses - Dec., 2007 B. Consider retail in reviewing new development. . Incorporate an Economic Development section Major projects include an economic on our website - Feb., 2007 assessment of potential revenue generation possibilities via General Plan 2-42. C. Hire an Economic/Development RDA Anticipated hire date spring, 2007. management person D. Propose options for helping Vallco 1. Funding possibilities 2. Promotion of AMC grand opening 7. Planning A. North Vallco phase one concept plan Community workshops scheduled Jan., March, and April, 2007. Committee scheduled to make recommendation to City Council May, 2007. Planning Commission hearing July, 2007 and Council review Aug., 2007. B. Review the Heart of the City Fall, 2007 C. Develop Green Building Standards First phase (audit) to be finished Sept, 2007. Estimate completion June, 2008 2007/2008 Work Program (February 20,2007) Page 12 of 16 2007 - 2008 Work Program c- - , ,,- Project Goal Status Comments D. Prepare a historic preservation policy Fall, 2007 E. Propose policy for tree topping under property Begin discussion Sept., 2007 maintenance standards. F. Tree Ordinance June, 2007 SEE STEVE 8. Building Community A. Continue to offer opportunities and programs Neighborhood block leader program Outreach to the school community (PT A's and to promote cultural understanding and address supports 202 leaders. school groups) is underway. the needs of our diverse community Continuing work along side the Disaster reporting, search & rescue, and Neighborhood Watch and communication training were among those Emergency Preparedness programs offered to Block Leaders this year. to streamline databases and information to block leaders, Neighborhood Watch leaders and CERT grads. "Community Builders" speaker series to bring in world-class speakers to teach principles of community responsibility and engagement. The block leaders annual gathering and recognition took place during the Jan., 2007 meeting. Neighborhood Improvement Proi ects 2007/2008 Work Program (February 20, 2007) Page 13 of 16 '-.>>0 2007 - 2008 Work Program I '-J- Project Goal Status Comments . A new city-sponsored Grants will be awarded to neighborhoods Community Improvement Grants program will award represented in the Block Leader program. neighborhoods up to $300 for New projects are given high priority. Grants are new beautification projects, also available for expanding an existing neighborhood participation neighborhood project. activities, and other projects that build community and bring neighbors together. Examples include: coordinating neighborhood clean-ups, organizing a block party or neighborhood gathering, and creating neighborhood welcome sIgns. . Distribute trash-grabbers to interested Block Leaders for use In process. in their neighborhoods. B. Beautification Program Action plan needed. March 17 day planned and funded with City Manager contingency fund of$9,000. Mayor to bring back scope for larger concept proposal. 9. Community Organizations A. Support the Cupertino Historical Society in its The Cupertino Historical Society has The City re-roofed the Stocklmeir house. No effort to create a Center for Living History asked that the Council agreed to a work has been done by the Historical Society. long-term lease of the Stocklmeir property and the historic barn and blacksmith shop at McClellan 200712008 Work Program (February 20,2007) Page 14 of 16 2007 - 2008 Work Program cs- - I ~ - Project Goal Status Comments Ranch, if within 5 years of commencement of their capital campaign, they raise sufficient money for restoration. B. Pursue partnership opportunities with the three The Safe Routes to Schools projects school districts including: have proceeded with excellent 1. Pool cooperation between the City and 2. Gym Monta Vista, Cupertino and Garden 3. Traffic and parking Gate. 4. Teacher housing We use the new Cupertino field house as available. Added two crossing guards. City is sponsoring pilot project television coverage of sports at Cupertino high schools on public access. De Anza/City recycling program- the City gives De Anza used computers and De Anza refurbishes them. 5. School Resource Officers Added second SRO in FY 2004/05 CUSD & FUHSD now contributes $10,000 each to this program. 6. Juvenile Prevention Program Contracted with Linda Rios for CUSD contributes 50% of the cost of this Outreach Services program. C. Cupertino Day SEE DAVE 2007/2008 Work Program (February 20,2007) Page 15 of 16 2007 - 2008 Work Program Project Goal D. Tank House SEE STEVE 2007/2008 Work Program (February 20,2007) Status <::> ~ '3-- '-----' Comments Page 16 of 16