09. Budget
City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
Telephone: (408) 777-3220
FAX: (408) 777-3366
DEPARTMENT OF ADMINISTRATIVE SERVICES
CITY OF
CUPEIUINO
SUMMARY
Agenda Item No. 9
Meeting Date: June 19,2007
SUBJECT AND ISSUE
Receive public comments, discuss, and adopt the 2007-08 budget.
BACKGROUND
The purpose of tonight's hearing is to give the public a final opportunity to comment on the
proposed 2007/08 budget before City Council takes action.
An in-depth review of the budget was presented to City Council at a budget work session on June
4 and a public hearing was held on June 5. Council discussed the General Fund financial
position, reserve levels, departmental operating budgets, and the five-year capital improvement
program.
RECOMMENDA nON
Staff recommends that Council take the following actions:
1. Receive public comments
2. Grant a negative declaration
3. Adopt a Resolution establishing an operating and capital budget for fiscal year 2007/08
4. Adopt a Resolution establishing an appropriation limit for fiscal year 2007/08
Submitted by:
Approved for submission:
9zL
David W. Knapp
City Manager
(~L, /~{i, a~(./trJJ.
Carol A. Atwood
Director of Administrative Services
Printed on Recycled Paper
RESOLUTION NO. 07-110
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
ADOPTING AN OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR
FISCAL YEAR 2007-08 BY RATIFYING ESTIMATES OF REVENUES TO BE
RECEIVED IN EACH FUND AND APPROPRIATING MONIES THEREFROM FOR
SPECIFIED ACTIVITIES AND ACCOUNTS AND SETTING FORTH
CONDITIONS OF ADMINISTERING SAID BUDGET
WHEREAS, the orderly administration of municipal government is dependent on the
establishment of a sound fiscal policy of maintaining a proper ration of expenditures within
anticipated revenues and available monies; and
WHEREAS, the extent of any project or program and the degree of its accomplishment,
as well as the efficiency of performing assigned duties and responsibilities, is likewise dependent
on the monies made available for that purpose; and
WHEREAS, the City Manager has submitted his estimates of anticipated revenues and
fund balances, and has recommended the allocation of monies for specified program activities;
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby adopt the
following sections as a part of its fiscal policy:
Section 1: The estimates of available fund balances and anticipated resources to be
received in each of the several funds during fiscal year 2007-08 as submitted by the City
Manager in his proposed budget and as have been amended during the budget study sessions are
hereby ratified.
Section 2. There is appropriated from each of the several funds the sum of money as
determined during the budget sessions for the purposes as expressed and estimated for each
department.
Section 3. The City Manager is hereby authorized to administer and transfer
appropriations between Budget Accounts within the Operating Budget when in his opinion such
transfers become necessary for administrative purposes.
Section 4. The Director of Administrative Services shall prepare and submit to City
Council quarterly a revised estimate of Operating Revenues.
Section 5. The Director of Administrative Services is hereby authorized to continue
unexpended appropriations for Capital Improvement projects.
Resolution No. 07-110
Page 2
Section 6. The Director of Administrative Services is hereby authorized to continue
appropriations for operating expenditures that are encumbered or scheduled to be encumbered at
year end.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 19th day of June 2007, by the following vote:
Vote
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
Mayor, City of Cupertino
ATTEST:
City Clerk
RESOLUTION NO. 07-111
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
ESTABLISHING AND ADOPTING THE APPROPRIA nON
LIMIT FOR FISCAL YEAR 2007-08
WHEREAS, the State of California has adopted legislation requiring local jurisdictions to
calculate their appropriation limits in complying with Article XIII B; and
WHEREAS, said limits are determined by a formula based upon change in population,
(city or county), combined with either the change in inflation (California per capita income) or
the change in the local assessment roll due to local nonresidential construction; and
WHEREAS, the local governing body is required to set an appropriation limit by
adoption of a resolution; and
WHEREAS, the city population percentage change over the prior year is 2.00%, and the
California per capita personal income change is 4.42%.
In computing the 2007-08 limit, City Council has elected to use the city population
percentage change, and the California per capita income change was used, but the Council has a
right to change nonresidential assessed valuation percentage when the figure is available.
NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City of Cupertino
hereby approves a 2007-08 fiscal appropriation limit of$65,248,148.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 19th day of June 2007, by the following vote:
Vote
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
APPROVED:
City Clerk
Mayor, City of Cupertino
c c ~ ~ r r-() 7 -#=c(
2007/08 Budget
Study Session & First Public Hearing
Council Comments .
Budget
Lowenthal Mahoney Kwok Sandoval Wang Increases
1 Stocklmeir orchard granUmatch requirement $10,000 CIP Res
2 Lawrence Linear Park - move one year ahead
to 07/08 and add $500K to budget 500,000 CIP Res
3 Master Plan of the Sports Center - 5 year plan
addressing a pool, gymnasium, etc. 35,000 CIP Res
4 Increase Quinlan Fountain site project budget 60,000 CIP Res
5 Install sink on first floor of City Hall 50,000 CIP Res
6 City contribution for Veteran's Memorial 55,000 General**
7 To-be-determined green project 500,000 CIP Res
8 Modify Red Light program to traffic safety
and address the tri-school area 50,000 CIP Res
9 Cupertino Day 20,000 General**
Total $1,280,000
** The Proposed budget used the Gen Fund Undesignated Fund balance to provide the money for a good portion of this year's capital projects.
Once this Unreserved Fund Balance was used, we funded the remaining CIP projects from the CIP Reserve. If the City Council decides to
approve a budget increase in the General Fund operating category, please note that the bottom line effect will be to reduce the crp Reserve b
reinstating the Undesignated balance and funding the necessary dollar amount from that reserve.
,
Please note: Approval of any of the above will reduce your General Fund reserve levels below the $16 Million policy limit.
FinancefBudgeU2007-08 budgeUcouncil comments from study session
! . t.v
I I '-
Sorts Center Pool Pro
osals Com
.
arlson
Name
Program
Typel
Start
nate
Yrs.
Experience
Proposed
MolRent
Lease
Length
Renewal
Terfus
Proposed Insurance
Capital
Investment .
Use of
Existing
Enclosure? .
5 yr. Total
Rent &
Capital
Investment
Project
Cost
5 Yr.
Cost to
City
MaIO Lessons all 15 years $4K/mo. after 7.5 yrs. w! Renewal $250K + up $5.1 million Wants to $250K $600K $350K
ages! 5 yrs renewal option after 5 front purchase from
abilities! option yrs. DACA, or will
disabled after 5 yrs. make
provisions for
Flexible another if
start date needed.
Water Swim 20 years $2K 5 yrs. Two options to If $500K $1 million Wants to $570K $600K $480K
Babies School. 4 years as renew, for 5 annual gross: aggregate purchase from potential, only
owner yrs. each. per incident DACA, or will $2KJmo. is or
Start Date: Must give 1 sl yr. will pay make guaranteed.
Spring 2007 renewal notice 10% of gross = provisions for (contingent on $30K if
at least 1 yr. $50K. another if hitting annual tenant
prior to 2nd yr. 20% of needed. gross revenue earns
expiration. gross = $ lOOK goals each of 5 $500K
90% of fair 3rd_5th yr. will years) gross rev.
market rent the pay $lOOK in each of
second each year. 5 yrs.
. renewal.
If less than
$550K/year,
NO capital
investment
YMCA Private! Cupertino $1/mo. for fITst 5 yrs. None specified $30K w! yes Possibly $30,060 $600K $569,940
group SWim YMCA has 5 6mo. Until Board purchase from
lessons, all years understanding approval DACA
ages/ experience of utility and depending on
abilities. bubble costs the cost
Flexible
start date
6/19/2007 ~i)
SpOrts Center Pool Options
Facility Type Facility Potential Programs Programs Currently Community Need Construction Cost Pros Cons
Components WIthin Proposed Offered?
Facili
2-3 outdoor Open court times, No At 1/8/7 goal study session, $100,000 base . Member amenity . No use during inclement
courts, benches, leagues, rentals City Council discussed. this (demo/pool filVretum to . Minimal noise/nuisance to weather
etc option level swface) neighborhood
. Low maintenance
$80,000-$100,000 for . Appeals to adult community
court construction and
amenities
Total Cost Estimate:
$200,000 plus
hathI'OOIm/sto
Outdoor court, Basketball, Street Basketball programs are No existing full-length $100,000 base . Member amenity . No use during inclement
basketball hoops, Hockey/Roller Hockey, offered via renting school sports court. (demo/pool filVretum to . Would also be used for weather
painted hockey In-line Skating and district facilities. Summer Roller Hockey level swface) existing and new P&R
lines Dodgeball - drop-in, Roller-hockey Camp uses Camps and In-line Skating programs/would not have to
leagues, classes Creekside Parking Lot. Classes would be better $90,000-$130,000 for rent out school facilities
In-line Skating uses City served in a contained sport court and.all . Increased appeal to
Hall Parking Lot. facility. accessones families-increased SC
memberships
Total Cost Estimate:
$230,000 plus
bathrooms/storage
Tennis Court for Tennis 17 courts at CSc. 12 are This option was requested $100,000 base . Consistent with the theme of . Already have 17 courts
members, classes, lit. by the Cupertino Tennis (demo/pool filVretum to the facility . City Council has expressed
and c.amps Club. The City Council did level swface) . Could generate additional they do not support an
not ask for a review of this revenue additional court
option. $150,000 to convert to
tennis court
Total Cost Estimate:
$250,000 plus
sto~restrooms
6/1912007
Facility Type Facility Potential Programs Programs Currently Community Need Construction Cost Pros Cons
Components Within Proposed Offered?
Facili
. 5-8 individual Putting, chipping, and Yes, through our According to the cities Golf $100,000 base . Consistent with the theme of . Noise
bays enclosed driving lesson~overs all contractor Deep Cliff Pro, there is a lack of these (demo/pool filVretum to the facility . No structured programs
with triple three components of the Golf course types of facilities in the level swface) . New program offerings during winter due to
layer mesh game-5-8 individual bays South Bay. . Lessons would provide feeder inclement weather
net with steal Additionally participants $120,000 -$160,000 for program into advanced . Ideally a golf facility should be
beam would playa round at bays, poles, nets, putting lessons w/pro out at 10C'.ated at BBF Golf Course.
construction Blackberry Farm with the swface, and ball retrieval Blackberry farm
. net would be golf pro syslem . Many CSC members play
15-30 ft high Total Cost Estimate: golf, could be interested in
. putting green $260,000 plus using a lesson facility
sto trooms
Permanent Skate Park open during The SK8 Mobile is now Requests to staff and City $100,000 base . Would free up parlting at . Noise issues
Cement Skate specified hours, classes approx. 5 years old. It is Council for a better skate (demo/pool fUVretum to Creekside and other parks . Safety issues in parking lot
Park . nearing the end of it's park and location. level swface) that are used for skating . Compatibility between skaters
useful life. . No maintenance costs to and sports center members
$210,000-$300,000 for rurrent mobile pieces . Facility would only be used
skate park construction during non-school hours
. No use during inclement
Total Cost Estimate: weather
$400,000 plus
bathrooms,lsto
Outdoor 6 lane Lap swim, coached No Lap swimming available at $ 1.5-2 million for pool, . Consistent with the theme of . City Council had already
lap pool, masters workouts, water DeAnza, Freemont High new lockers, office, pump the facility decided against a pool due the
men's/women's aerobics, deep water School, and YMCA but it room . Members had asked about construction cost.
locker facility, aerobics classes, senior is not a city program access to the DACA pool
equipment room, classes, rehabilitation Total Cost Estimate:
office programs $2,100,000
Indoor building, Accommodate a variety Basketball and other Yes-city does not have a $250,000 to convert to . Member amenity . Potential decrease in parking
full court of youth and adult sports sports related C'aIIlps are full court g}m facility tennis court! demo/pool . Would also be used for
basketball, for drop in, leagues, currently offered and city filVretum to level swface existing and new P&R
badminton, classes, and camp and school district programs/would not have to
volleyball programs. facilities Gymnasium cost is $2-3 rent out school facilities
million . Increased appeallo
families-increased SC
memherships
. Consistent with the theme of
the facility
. Could be used year-round
* Replacement amenities and Dog agility course options removed by motion of P&R Commission on Oct 5, 2006.
Page 1 of 1
Carol Atwood
~
Subject: FW: First Floor Sink
-----Original Message-----
From: Terry Greene
Sent: Wednesday, June 13, 2007 3:34 PM
To: Carol Atwood
Cc: Ralph Qualls; Jim Davis; Bob Rizzo; Roger Winslow; Greg Casteel; Carmen Lynaugh
Subject: First Floor Sink
Carol, following our meeting with you and Ralph, I met with Roger, Bill and Rudy to discuss the options for the
sink. Unfortunately they all have serious problems as I've noted below:
1. First floor janitor's closet conversion: won't work because it has a large electrical panel in the same space,
a serious code conflict that would not be allowed today
2. Build a recess in the east I west corridor next to the women's rest room: won't work because the adjacent
duct work is too large and it would penetrate a One Hour rated wall and violate the code requirements for a
required "exit" corridor from Conference Room 100. cannot create an assembly space in an exit path.
3. Use the water fountain recess near the entry to the City Managers offices: won't work because it would
violate the code requirement for a required "exit" corridor from the City Managers offices.
4. Somewhere in the Finance Department area: impractical and costly because the slope required to drain
the the sink to an existing sanitary drain line, all of which are at the other end of the building, could
easily cause the drain line to be 3 or 4 feet below the lower level ceiling and have to run under the lights
and over the open cubicles.
5. Along the back (east) wall of Conf Rm 100: if open to the public in the room, unsightly. if enclosed, it will
require a top and it will project into the room in an awkward way, but it would be close to the plumbing.
One alternative not yet suggested would be to install a dishwasher in the break room and use it. A second
alternative would be to "encourage" the meetings that generate dishes that need to be washed to occur in the
Community Hall near the kitchen and use the dishwasher there that has never been used since it was opened
three years ago. We might also look into a "portable" dishwashing station or cart that could be loaded up and
elevatored to the lower level break room.
Finally, and as if all of the above were not enough, any solution we come up with has to be ADA accessible and
the under counter, height and horizontal space requirements are not simple or small. It might be best to wait until
the building reconfiguration takes place in a year or two and incorporate it then.
Terry W. Greene, AlA
City Architect
City of Cupertino
10300 Torre Ave
Cupertino, California 95014
650 799 1837 (cell)
408 777 3248 or 408 777 3354
408 777 3333 (fax)
terryq@cupertino.orq
~
6/18/2007
Carol Atwood
-!:-l,
From:
Sent:
To:
Subject:
David Knapp
Tuesday, June 12, 2007 7:48 AM
Carol Atwood; David Woo
FW:
-----Original Message-----
From: Sandra James [mailto:sandyljames@sbcglobal.net]
Sent: Monday, June 11, 2007 8:11 PM
To: Kris Wang; Patrick Kwok2; Richard Lowenthal; Dolly Sandoval2; Orrin
Mahoney; David Knapp; Ralph Qualls; Rick Kitson
Subject:
A personal thank you to all of you for your donation of $55,000 toward the
Cupertino Veterans Memorial. As you know, I was out of town last week but
did work on the group presentation before the City Council. I was quite
proud of the team and especially proud of the City Council and staff. Not
every city has the vision to encourage their community to work toward a life
long monument to the very elements that make our city and country great.
You should take great pride in your leadership and ability to work together
toward such an all encompassing mission. It is a time when I am quite proud
to be a part of this community!
I also received a donation of $25,000 today from Prometheus Development and
another $5,000 in orders for pavers, including a $1,000 paver from Taylor
Woodrow Homes. Our pavers and the messages that families, organizations,
businesses and individuals are having engraved on them make the memorial
even more poignant and meaningful. I hope that you all will consider being
represented on the Walk Of Remembrance, especially those of you who have
veterans in your families or are veterans.
Michael and I attended the 86th birthday of his step-father on June 5th. We
presented him with a paver to be installed on the Walk Of Remembrance
designating his WWII, Omaha Beach, D-Day+6 experience. Joe Turoff was
overcome with emotion and will attend the dedication on Veterans Day as a
World War II vet; we don't have that many left!
Please let me know if there are any companies or contacts that you would
like me to meet with in the fundraising and "name gathering" effort to
complete this monument and of course you know that I will always be
available to meet with you to give a current report on our progress.
Again, thank you from all of us and all veterans for your compassion, vision
and support.
Sandy
1
Carol Atwood
Page 1 of 1
~\/L&~'t-'"
~8
From: David Knapp
Sent: Tuesday, June 12, 2007 5:25 PM
To: City Council
Cc: Department Heads
Subject: FW: Accident Stats
Per request.
-----Original Message-----
From: Terrence.Calderone@sho.co.santa-clara .ca.us [mailto:Terrence.Calderone@sho.co.santa-c1ara.ca.us]
Sent: Tuesday, June 12, 2007 4:07 PM
To: David Knapp
Cc: Linda Lagergren
Subject: Accident Stats
Mr. Knapp,
I am sending you the information on the accidents associated with Red Light Violations as requested~ I hope that
this information will be of value to yourself and Council. I have broken the information down to 2005 and 2006,
red light related accidents, total accidents, percentages of accidents that were property damage only, minor injury
and major injury.
2005:
Total number of Red Light Related accidents = 58
65.5 % = Property Damage Accidents
27.6 % = Minor Injury Accidents
06.9 % = Major Injury Accidents
Total number of accidents in Cupertino in 2005 = 535
2006:
Total number of Red Light Related accidents =45 (This does not include December accidents for 2006)
75.5 % = Property Damage Accidents
17.8 % = Minor Injury Accidents
06.7 % = Major Injury Accidents
Total number of accidents in Cupertino in 2006 = 532 (This does not include December accidents for 2006)
The percentages noted above are for the red light associated accidents. The percentages are relatively the same
for the total number of accidents throughout the city. They varied by one to three percent, but roughly the
percentages are about the same regarding property damage, minor and major injuries.
Please let me know if you have any other questions about the numbers above.
Thank you,
Terry
6/12/2007
.-, ~OOL-.
TRI-SCHOOL AREA TRAFFIC AND SAFETY ISSUES
DISCUSSION JANUARY 18. 2007
" .
1. THE PROBLEM:
Traffic congestion converging at McClellan and Bubb Road during
drop-offs or student drivers at Monte Vista High School, Kennedy
Middle School and Lincoln Elementary School.
Congestion spills over entire area including side streets off Bubb
Road and McClellan. McClellan also backs up as far as east of
Stelling when De Anza students are present.
Problem further compounding by traffic congestion on Rainbow
between Stelling and Bubb for drop-offs at Regnart Elementary
School.
2. What's been done: Many things over a five year period (see attached)
3. Bottom Line remaining causes beyond City's control
. Parent's and high school student drivers continuing practice of
driving kids to school in single occupancy vehicles
· School District(s) inability, for whatever reason, to provide busing
services to elementary and high school destinations
· Continuing perception that this problem is somehow the City's
sole responsibility
4. Other actions?
. Task Force?
· Capital projects? What are they and Who pays for it?
· Additional Sheriff's staffing for traffic control during peak
hours?
· Long term solutions.. .are there any that are even feasible?
5. Next Steps.
1. The Monta Vista High School, Kennedy Middle School, and Lincoln
Elementary School Safe Routes to School (SR2S) project that
. Designed and constructed a dropoff area in the high school's
parking area adjacent to McClellan Road
. Designed and installed a special accessible sidewalk ramp along
the westerly commute to the tri-schools destination
. Established a school safety zone along the McClellan Road
frontage of Manta Vista High School and Lincoln Elementary
School that included a warning beacon to the west and enhanced
crosswalks with pedestrian-activated in-pavement lights
. Installed other access improvements;
2. Preferential parking zones and the student parking program in the
adjacent Monta Vista neighborhood;
3. Provision of seasonal parking privileges for Monte Vista High School
students at Blackberry Farm near the high school;
4. Installation of road bumps along Byrne Avenue to help calm the traffic
along the street, much of which is generated by the tri-school commutes;
5. In concert with the school administration, adjustment of the Lincoln
Elementary School dropoff area and connecting McClellan crosswalk, and
provision of a crossing guard;
6. Periodic upgrading of signing and striping in the McClellan Road and
Hyannisport, Presidio, and Ft. Baker Drives school areas;
7. Periodic deployment of the radar wagon;
8. Traffic enforcement around the schools, including speed, traffic controlled
intersection, lane, and crosswalk encroachment violations;
9. Safe Moves Comprehensive Traffic Safety Program;
10. Altrans program to explore commute alternatives;
11. Sheriff's deputy traffic instruction in the schools;
12. Hyannisport, Presidio, and Ft. Baker Drives parking restrictions;
13. Sheriff's Office Kennedy traffic circulation plan;
Carol Atwood
w
From:
Sent:
To:
Cc:
Subject:
Nishihara Jeremy [nishiharajeremy@cupertino.k12.ca.us]
Friday, June 15, 2007 1 :41 PM
Carol Atwood
Quon Phil
Preliminary Costs for CUSD/Cupertino Transportation Pilot
Carol:
Superintendent Phil Quon asked me to look into some preliminary costs for the Cupertino
Union School District to implement Mayor Wang's tri-school area student shuttle pilot
program. As per my voice mail, these numbers are in no way exact, but should provide a
good starting point for discussion.
Currently, the district maintains a fleet of 40 busses that are used for approximately 30
routes a day. The 10 non-used busses are the older busses in our fleet and are kept as
spares in case of a breakdown. Thus we would need to either lease or purchase additional
busses to run the shuttle routes.
The rough estimates for purchase are:
* Mini-bus (16-20 capacity) - $60,000
* Large bus (78 capacity) - $150,000
Leasing or renting a school bus is based on availability at the time and we are still
researching cost and the minimum lease length.
In addition, the cost for a driver to run the routes in the morning and afternoon would be
roughly $3500 per month. This amount includes benefits and assumes a 5-hour workday.
Some other information for consideration:
* The law states that school age children being transported to and from school
require the use of a school bus. This means that if the district was to administer the
program, we are required to use a school bus or other certified mode of transportation.
* The school district is required to approve all pick-up and drop-off locations.
I hope this information is useful in projecting a preliminary cost for Mayor Wang's
proposal. It is difficult to really pinpoint the cost of the program without knowing how
many busses are need (based on the number of students participating) and the number of
pick-up/drop-off points (based on the location of the students).
Please let me know if you need any additional information.
Sincerely,
Jeremy Nishihara
Communications Manager
Jeremy Nishihara
Communications Manager
Cupertino Union School District
Phone: (408) 252-3000 ext. 323
Fax: (408) 253-8119
Email: Nishihara_Jeremy@cupertino.k12.ca.us
1
Message
Page 1 of 1
From: Pamela Moore [Pamela.Moore@library.sccgov.org]
Sent: Monday, June 11, 2007 4:10PM
To: Carol Atwood
Subject: Library Statistics
ub
~
Carol Atwood
Hi, Carol - I have several numbers for you:
According to a monthly report, average number of items checked out at Cupertino Library by Cupertino residents
(vs. non-residents who use this library) in 2007 is 61 %
( just a reminder that Cupertino residents also use other SCCo Libraries, such as Woodland - 29% of items
checked out were by CU residents)
*- As of today, the number of fupertino residents with library cards is 30,517
Of all SCCoLibrary borrowers, 58,103 claimed Cupertino Library as their home library
Hope this helps. Pamela
Pamela Moore, Interim Community Librarian
Cupertino Library .
10800 Torre Avenue, Cupertino, CA 95014
(408) 446-1677 ext. 3322 FAX: (408)252-8749
pmoore@library.sccgov.org
Notice: This email message and/or its attachments may contain information that is confidential or restricted. It is
intended only for the individuals named as recipients in the message. If you are NOT an authorized recipient, you
are prohibited from using, delivering, distributing, printing, copying, or disclosing the message or content to others
and must delete the message from your computer. If you have received this message in error, please notify the
sender by return mail. .
6/13/2007
Page 1 of2
From: Cervantes, Melinda [Melinda.Cervantes@lib.sccgov.org]
Sent: Tuesday, June 12, 2007 11 :22 AM
To: Carol Atwood
Cc: Pamela.Moore@library.sccgov.org; Richard Lowenthal; Flowers, Sarah
Subject: FW: Sunday hours at CU
L'D~
Carol Atwood
Carol,
Please find below the information you requested on the cost of Sunday hours at the Cupertino Library in
FY2003/04. .
Regards,
Melinda
*********************************************************************************************************************************;
Cupertino Library Additional Hours Funding History
. FY 2003-04 was the last time the City of Cupertino paid for Sunday hours. During that fiscal year, the
library was in the temporary building, so costs were significantly reduced. Covering a 10,000 sf building is
quite a bit different from covering a 37,000 sf or 54,000 sf building.
. The cost for operating the temporary building on Sundays in 03-04 was $90,000. At today's costs, that
would be $117,000. But, of course, that amount of staff would be inadequate to staff the Cupertino Library
today.
. The last year of full operation in the old building was FY 2001-02. The Sunday hours that year were 12-
6pm; the City also paid for Monday & Tuesday,
1 Oam-12pm, and Thursday, 6-9 pm at a cost of $288,000. The Sunday hours for the same fiscal year
cost $188,000. At today's costs, that would be $261,000 for Sundays only; all extra hours, $431,000.
. Based on past calculations, $240,000 for an additional 8-hour day is a good deal.
Melinda Cervantes, County Librarian
Santa Clara County Library
14600 Winchester Blvd.
Los Gatos, CA 95032
TEL (408) 293-2326
FAX (408) 364-0161
EMAIL melinda.cervantes@lib.sccgov.org
URL http://www.santaclaracountylib.org
NOTICE: This email message andlorits attachments may contain information that is confidential or restricted. It is intended only for the individuals
named as recipients in the message. If you are NOT an authorized recipient, you are prohibited from using, delivering, distributing, printing, copying, or
disclosing the message or content to others and must delete the message from your computer. If you have received this message in error, please notify
6/12/2007
Page 1 of 1
Carol Atwood
Lbr~
From: Linda Lagergren
Sent: Monday, June 18, 20074:19 PM
To: David Knapp
Cc: Carol Atwood
Subject: FW: Questions about Saratoga Library
-----Original Message-----
From: Dave Anderson (mailto:davea@saratoga.ca.us]
Sent: Monday, June 18, 20074:14 PM
To: Patrick Kwok
Subject: Re: Questions about Saratoga Library
Dear Vice-Mayor Kwok;
I called our local Librarian to find out the information you requested regarding the budget, size and hours of
operation of the local library in Saratoga.
The County Library does not tally an operational budget for each Community Library. The local personnel budget
and the local books/materials budget are tracked for each location, but most other expenditures are not charged
to each location-including systems, technology, administration, HR, and so on.
Saratoga Library is currently open 58 hours per week. The Saratoga "Friends of the Library" pay for the Library to
be kept open on Mondays.
The Saratoga library is 48,500 square feet.
As a courtesy, I called and left a voicemail message with Dave Knapp to let him know we had communicated. He
does that for me when one of my council members contacts him.
Regards,
Dave Anderson
City Manager
City of Saratoga
6/18/2007
Dorothy Steenfott
From:
Sent:
To:
Subject:
Don McCarthy
Monday, June 18, 2007 3:43 PM
Dorothy Steenfott
FW: Budget Info Needed by 3 pm Tues.
As per your request.
-----Original Message-----
From: Colleen Ferris
Sent: Monday, June 18, 2007 3:40 PM
To: Don McCarthy
Subject: RE: Budget Info Needed by 3 pm Tues.
~?C)~~ -~~-ee
Q( 10 A hr5-v\
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From the mailing list we have
55% residents, I have not been able to isolate just tennis residents
Looking at the court sheets for the last few months I would say the courts are being used 90% of the time with the slow
time being around 9 pm
-----Original Message-----
From: Don McCarthy
Sent: Monday, June 18, 2007 11:53 AM
To: Colleen Ferris
Subject: FW: Budget Info Needed by 3 pm Tues.
Importance: High
-----Original Message-----
From: Dorothy Steenfott
Sent: Monday, June 18, 2007 11:31 AM
TJ): Don McCarthy
Subject: Budget Info Needed by 3 pm Tues.
Importance: High
Hi Don:
For the June 19 budget hearing, Carol needs to know the following:
What % of the tennis players at the Sports Center are residents?
What is the night time usage for the tennis courts? All used? 50% used?
Thanks.
Dorothy
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