14. Apple e-waste
CITY OF
CUPEIUINO
PUBLIC WORKS DEPARTMENT
Summary
AGENDA ITEM 1
AGENDA DATE June 19.2007
SUBJECT AND ISSUE
Adopt a resolution approving an agreement with Apple, Inc. for electronic waste disposal for FY
2007-08 and authorize the City Manager to renew the agreement for three (3) additional terms of
one (1) year each on such terms as are mutually agreeable to the City and Apple, Inc.
BACKGROUND
On September 16, 2002 the Council authorized the City Manager to execute a contract wherein
the City and Apple Computer, Inc. partnered to provide an electronic waste disposal program for
Cupertino residents at Apple's facility on Bubb Road. Acceptable materials include all
computers and associated equipment, office equipment, home entertainment electronics,
televisions and microwaves. The facility is open Monday, Wednesday, and Friday from 8:00 am
to 4:30 pm at no charge to residents, and for the past three years an electronics drop-off event has
been held on Earth Day weekend at the Apple headquarters facility.
Apple has invited Cupertino residents to these special one-day events as well. Apple has hired
vendors that only dispose of waste in an environmentally friendly manner. Over the past 4-~
years, Apple has serviced 5,600 Cupertino residents and collected over 800,000 pounds of
electronic waste. Past participant survey results indicate a high level of customer satisfaction.
After completing the pilot program, which ran from October 2002 through June 30, 2003, the
City Council approved an agreement with Apple for one year (FY 2003-04), in addition to three
one-year extensions, which period concludes on June 30, 2007.
This agreement continues electronics disposal services with Apple for the next fiscal year (2007-
08) and provides for three, one-year extensions. A new provision to the agreement would require
the City to designate Apple as a Designated Approved Collector. In this case, the City would
give Apple designated approved collector status, which allows the collector to reduce some of
the paperwork requirements, previously required by the California Integrated Waste
Management Board. Specifically, providing the names and addresses of unnamed drop offs was
problematic as the information was not available. The change in the legislation was intended to
assist local jurisdictions and ease the burden of certain requirements. Cupertino is entitled to
name more than one designated approved collector should the need ever arise.
Printed on Recycled Paper
FISCAL IMPACT
There is no fiscal impact since Apple is no longer charging the City for their services. The
California Integrated Waste Management Board adopted regulations to implement portions of
the Electronic Waste Recycling Act of 2003. This landmark legislation established a funding
system for the collection and recycling of certain electronic wastes. A key element of the Act
that affects e-waste collectors and recyclers is the availability of recovery and recycling
payments to approved participants for certain collection and recycling activities. Since Apple has
been certified as collector in this program, they receive some funds for their program from the
California Integrated Waste Management Board.
RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 07- Il~ , approving the
agreement with Apple, Inc. for electronic waste disposal for FY 2007-08 and authorize the City
Manager to renew the agreement for three (3) additional terms of one (1) year each on such
terms as are mutually agreeable to the City and Apple, Inc.
Submitted by:
Approved for submission:
~~l73Ud ~'(J
Director of Public Works
~
David W. Knapp
City Manager
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DRAFT
RESOLUTION NO. 07-114
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
AUTHORIZING THE EXECUTION OF THE AGREEMENT FOR
AN ELECTRONIC WASTE PROGRAM WITH APPLE, INC. .
FOR THE DISPOSAL OF CONSUMER ELECTRONIC PRODUCTS AND
COMPUTERS (E- WASTE)
WHEREAS, the California Environmental Protection Agency has determined that
cathode ray tubes are hazardous waste due to levels of lead and it is unsafe to dispose of
them in landfills; and
WHEREAS, E-waste or electronic waste is the fastest growing waste problem
facing cities today; and
WHEREAS, Apple, Inc. has developed a program to dispose of and recycle e-
waste and provides an environmentally responsible opportunity for residents of Cupertino
to recycle end-of-life computers and consumer electronic products.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino hereby approves an agreement between Apple, Inc. and the City of Cupertino
for the disposal of e-waste.
IT IS FURTHER RESOLVED that the City Council authorizes the City Manager
to execute said agreement and applicable extensions on behalf of the City of Cupertino.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 19th day of June, 2007, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
APPROVED:
City Clerk
Mayor, City of Cupertino
g
CUPERTINO
EXHmIT "A"
Electronic Waste Program
Apple, Inc. and the City of Cupertino
SCOPE OF SERVICES:
Apple, in cooperation with the City of Cupertino, will implement a program to provide an
environmentally responsible opportunity for residents of Cupertino to recycle end of life
computers and consumer electronics products. The length of this agreement is one year
(July1, 2007 - June 30,2008). At the end of that time both the City and Apple shall have
the option of renewing the progranl for three, one-year terms, corresponding to the fiscal
year (July 1 to June 30).
Apple will accept, at its facility located at 10300 Bubb Road, electronic items residents
wish to dispose of in an environmentally responsible manner. Apple will also accept
electronic items from the City that have previously been used at City facilities, for the
City's use. The process Apple uses is designed to divert over 90% of the end-of-1ife
materials received through the program from landfill to other beneficial uses through
reuse or recycling.
Acceutable Materials
Computer equipment and associated equipment
Computers (CPUs and monitors with intact screens), keyboards,
mice, external hard drives, floppy Qrives, optical drives, printers,
scanners)
Selected office electronics
(Fax machines, small home copiers)
Selected home entertainment electronics
(Stereo equipment, non-wood speakers, VCRs, laser discs, DVD
players)
Televisions
Microwaves
Unacceutable materials
Batteries and computer monitors with broken or cracked screens.
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Apple will arrange a convenient drop off location and process at 10300 Bubb Road for
residents of Cupertino. Below is an overview of how the process works.
1- Resident pulls vehicle into designated location at 10300 Bubb Road.
2- Apple will verify residency using government issued photo ill (e.g. drivers
license, passport, etc,) showing Cupertino address or other photo ill and
documentation showing proof or residency - (utility bill).
3- Apple will assist with the removal of equipment from the vehicle as
appropriate.
4- Apple will inventory equipment received, track and create an audit trail for all
computer monitors and all other electronics materials accepted by the
program.
5- Apple will provide the resident with a receipt and information on the
disposition ofthe equipment brought in.
After collection from residents
1- Apple will consolidate and process the material for recycling, ensuring that all
Cupertino program related materials are tracked to ensure recycling. Monitors
and all other electronics materials collected through the program will be
palletized separately from Apple's internal recycling program materials to
ensure proper accounting for the program.
2- Apple will ensure that all program materials are processed in manner that
provides the maximum possible recycling of these materials.
Hours of operation will be Monday, Wednesday and Friday from 8:00 am to 4:30 pm.
The hours and days will be subject to change based on volume of program related traffic,
internal Apple workload, or as necessary to provide better customer service if determined
by Apple and the City. Apple will provide this service for up to 100 drop-offs per day or
the accumulations of 10,000 Ibs per day of operation. Apple also reserves the right to
suspend this take back program with a 30 day notice to the City should business
conditions make it uneconomical for Apple to continue to participate. The City will also
have the right to suspend the program with 3D-day notice.
Apple, acting as an authorized collector as defined by the California Integrated Waste
Management Board (CIWMB), will provide a free and convenient collection program for
Covered Electronic Devices (CEDs) as defined in SB20/50 and specified by the
Department of Toxic Substance Control (DTSC). CEDs are currently defined as: CRT
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monitors, lap top computers, televisions and flat panel displays, all with screen sizes of 4"
or greater when measured diagonally. Apple will provide the labor for collection and
tracking CED materials at no charge to the City of Cupertino and its residents.
Additionally, Apple will provide labor for collection, processing and tracking of non-
CED materials at no charge to the City and its residents.
This program is intended to provide residents of Cupertino an environmentally
responsible manner to dispose of a reasonable amount of electronic equipment. Apple
reserves the right to decline to accept equipment in quantities that, in its opinion, would
not be used in a single household (i.e., which appear to come from a business), since the
program is designed and scaled for residential recycling.
The City of Cupertino's will designate Apple, Inc. Designated Approved Collector for
Recovery and Recycling system of California Covered Electronic Waste (CEW) during
the term of this Agreement.
June19,2007
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