15. Street sweeping contract
CITY OF
CUPEIUINO
PUBLIC WORKS DEPARTMENT
Summary
AGENDA ITEM
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AGENDA DATE
June 19.2007
SUBJECT AND ISSUE
Review of bids and award of contract for Street Sweeping, Project No. 2007-02 to Don and
Mike's Commercial Sweeping in the amount of $ 135,636.48, and approve a contingency for
emergency and additional sweeping of$ 24,363.52, for a total of$ 160,000.00.
BACKGROUND
This project is an annual Street Sweeping project and is funded in our Resource Recovery and
the Non Point Source budgets. The project consists of the Contractor sweeping City streets
throughout the year. Residential streets are swept two (2) times per month and the Commercial
streets are swept one (1) time per month. The term ofthe agreement is two (2) years, starting on
July 1, 2007 and can be extended on a year-to-year basis for two additional one-year terms, for a
total of four (4) years. At the time of renewal the contract price will be increased or decreased
based on the Consumer Price Index (CPI) for all union wage earners on the anniversary date of
the agreement. After the first year of the original contract term a CPI adjustment will be applied
to the current contract price for the last year of the original contract term.
The following is a summary of bids received for the Street Sweeping project:
Bidder
Don & Mike's Commercial Sweeping
Contract Sweeping Services
Budget Estimate
Clean Street, Inc.
Base Bid
$ 135,636.48
$ 157,685.76
$ 160,000.00
$ 170,714.88
The low bidder is Don & Mike's Commercial Sweeping for the amount of$ 135,636.48.
As part of this bid there are items for Emergency and Additional Sweeping as needed on an
hourly rate basis or on a curb mile rate basis. When necessary this work would be billed in
addition to the monthly miles swept.
Don and Mike's Sweeping has been under contract with the City for Street Sweeping since
October of 1995. They have continually completed sweeping the City streets since that time.
The City has a good working relationship with Don and Mike's Sweeping.
Printed on Recycled Paper
FISCAL IMPACT
This action would require expenditure from the approved Resource Recovery budget Account
No. 520-8003-7014 in the amount of $ 100,000.00 and from the Non Point Source budget
Account No. 230-8004-7014 in the amount of$ 35,636.48, and additional expenditures thereafter
from the Non Point Source account up to an additional $ 24,363.52, if emergency or additional
sweeping is required.
STAFF RECOMMENDATION
That the City Council award the contract for Street Sweeping, Project No. 2007-02 to Don and
Mike's Commercial Sweeping in the amount of $ 135,636.48, and approve a contingency for
emergency and additional sweeping of up to $ 24,363.52, for a total of$ 160,000.00.
Submitted by:
Attest as to bids received:
Approved for submission:
Ralph A. Qualls, Jr.
Director of Public Works
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David W. Knapp
City Manager