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CC 06-04-07 CUPERTINO APPROVED MINUTES CUPERTINO CITY COUNCIL Regular Adjourned Meeting Monday, June 4, 2007 ROLL CALL At 5:06 p.m. Mayor Kris Wang called the meeting to order in the Council Chamber, 10350 Torre A venue, Cupertino, California, and led the Pledge of Allegiance. Present: Mayor Kris Wang, Vice-Mayor Patrick Kwok, and Council members Richard Lowenthal, Orrin Mahoney, and Dolly Sandoval. Absent: none. STUDY SESSION The following items were distributed at the meeting: · Revised budget sheets and supporting documents · 2007 -08 operating budget expenditure trends · Parks and Recreation organizational chart · Alternate budget comparisons for the Stevens Creek Corridor Project McClellan Ranch facilities improvement project 1. Study session on the 2007-2008 budget A. Budget Message City Manager David Knapp highlighted his budget message to the City Council via a PowerPoint presentation. He said that it is a balanced budget that shows improvement in level of service and a healthy Capital Improvement Program (CIP). He explained that the Fiscal Strategic Plan produced two significant increases in the budget; tax equity allocation and recruitment of a large sales tax generator for the City. These were also a number of one-time revenues, including the sale of surplus property, loan paybacks, and park dedication fee paybacks. He said that all the departments came in under budget and that due to another low crime year, the City would see some return of funds from the Sheriffs Office. He noted that there is still another potential $600,000 for tax equity allocation that is on the Council work program. Knapp said that the City is almost fully staffed again due to the release of some frozen positions. Some of the staffing changes include the addition of an Economic/Redevelopment Manager, a Counter Specialist, and a Media June 4, 2007 Cupertino City Council Page 2 Coordinator. He talked about revenue sources; including the opening of the new Cupertino Square AMC 16 theaters and the soon-to-be open Strike Bowling at Cupertino Square. He also noted that, as part of the strategic plan, two ballot measures would be proposed; regarding an amendment to the utility users tax to update language regarding technology, and an entertainment tax, which would help generate funding for Library operations and maintenance. Knapp highlighted some items in the proposed budget including: adding a half- time Code Enforcement officer, to go from 3.5 officers to 4; replacing a Recreation Supervisor position with a Project Manager for two years for the Stevens Creek Corridor Restoration project; funds for the housing elements; pavement management; e-services; red light running prevention; and increased funds for commissions. Capital Improvement Program (CIP) projects include: Stevens Creek Corridor restoration; improvements at McClellan Ranch; Sports Center tennis court lighting; Sports Center upgrade and pool demolition; Quinlan fountain restoration; and Library courtyard improvements. Unfunded projects include: the North Vallco study area; Cupertino Day; Stocklmeir orchard; additional festival funds; and membership in Joint Venture Silicon Valley. B. Overview of Budget: · Budget Projections 2006/07 · Budget Projections 2007/08 · FundedlNew Programs · Unfunded Programs · November Ballot Measures Administrative Services Director Carol Atwood distributed handouts regarding page replacements and number changes from the originally printed proposed budget, and supporting documents that included a letter from the Deputy County Librarian explaining the current schedule of library hours and what is being proposed in the budget, and festival budget allocation. She continued the PowerPoint presentation highlighting the general fund revenue assumptions, general fund expenditures, reserve policy, and general fund trends. She also talked about the two proposed ballot measures: One would update the language in the utility tax ordinance to incorporate new technology, specifically cell phones, and the other would be an entertainment ticket tax to help with Library hours and traffic mitigation from the theaters. C. Departmental Budgets ~ Council and Commissions ~ Administration! Attorney/PIO ~ Law Enforcement ~ Administrative Services ~ Parks and Recreation ~ Community Development ~ Public Works June 4, 2007 Cupertino City Council Page 3 Parks and Recreation Director Therese Smith reviewed the budget for her department and the planned reorganization of staff.. Recreation Supervisor Christine Hanel explained that account number 6249 in the budget no longer existed, and that classes that used to be under this number were moved and reflected in account number 6349 in the Youth and Teen division. Director of Public Works Ralph Qualls reviewed his department budget and said that it was status quo from last year. Director of Community Development Steve Piasecki reviewed his department budget and noted that the Economic/Redevelopment Manager position had been filled and that an Associate Planner position was being proposed to help cover backfill from one Senior Planner who is assisting the new manager part-time. Administrative Services Director Carol Atwood reviewed the following budgets: · Council and Commissions · City Manager · Public Information · Law Enforcement · Administrative Services RECESS The City Council meeting was recessed from 7: 15 p.m. to 7 :27 p.m. D. 5 Year Capital Improvement Program (CIP) Public Works Director Ralph Qualls reviewed the CIP budget via a PowerPoint presentation. Parks and Recreation Director Therese Smith reviewed the scope of the Stevens Creek Corridor project; including two alternatives for the McClellan Ranch Facilities Improvement project, via a PowerPoint presentation. E. Questions and Answers F. Public Comments Ed Hirshfield talked about increased lighting on the tennis courts and encouraged Council to include it in the budget. Jennifer Griffin talked about the two proposed parks in Rancho Rinconada and said that the neighbors are in support of the Sterling Barnhart proposed park. Jane Norton from Rolling Hills 4-H Club thanked Council for the McClellan Ranch improvements to help them upgrade the accommodation for the many animal groups. She said they are committed to helping fund the project by offsetting some of the expenses. June 4, 2007 Cupertino City Council Page 4 Dana Gil talked about tennis court lighting and said that the Sports Center has a bad reputation for poor lighting. He said that many more people are taking tennis in the evenings and the lighting is less than ideal. G. Policy Direction ~ Operating Budgets ~ FundedlNew Programs ~ Unfunded Programs ~ November Ballot Measures ~ 5 Year CIP ~ Discretionary funding source for projects proposed by Mayor, Resolution No. 07-103 Sandoval/Kwok moved and seconded to adopt Resolution No. 07-103. The motion carried unanimously. The following are discussion items to be brought back to the next meeting: · What the cost for Monday Library hours used to be · Mobile skatepark funding · Updated Stevens Creek Corridor timeline · Add $1 OK for grant matching for the Stocklmeir orchard · Move Lawrence Expressway Park up to 07/08 and fund $2 million vs. $1.5 million · Master plan on the Sports Center before spending $1 million on the complex o Retaining wall and lighting are separate o Bring back the pool/multi-purpose information · Increase Quinlan fountain project to $300K · Possibility of adding a sink on the first floor at City Hall · Consider a City contribution for the Veteran's Memorial project · Specific project for green building (e.g. a co-op project, tennis court lighting, etc.) · Traffic problem in the McClellan school area o Busses or shuttle system · Provide accident data on red lights · Move Red Light Running project to the Operational budget H. Annual review of General Plan policies/strategies City Planner Ciddy Wordell reviewed the staff report VIa a PowerPoint presentation. ORAL COMMUNICATIONS - none June 4, 2007 Cupertino City Council Page 5 ADJOURNMENT At 9:50 p.m., the meeting was adjourned. ~(jj- Grace Schmidt, Deputy City Clerk Staff reports, backup materials, and items distributed at the meeting are available for review at the City Clerk's Office, 777-3223, and also on the Internet at www.cupertino.org.Click on Agendas & Minutes/ City Council/ Packets. Most Council meetings are shown live on Cable Channel 26, and are available at your convenience on the web site: Visit www.cupertino.org and click on View Meetings Online. Videotapes are available at the Cupertino Library, or may be purchased from the Cupertino City Channel, 777-2364. ..