11. Records destruction
DRAFT
RESOLUTION NO. 07-137
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
APPROVING DESTRUCTION OF CERTAIN RECORDS
(CITY CLERK, CODE ENFORCEMENT)
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02-
037 establish rules and regulations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attorney
pursuant to Resolution Nos. 8894 and 02-037;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino authorizes destruction of the records specified in the schedule attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 21 st day of August 2007, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
APPROVED:
City Clerk
Mayor, City of Cupertino
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page:_ of - - File Name: 2003-04 False Alarm Cards
Resolution which authorized destruction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) Number recent date) D = to be destroyed
REQUIRED
2003-04 False
Alarm Cards
I 2003-04 I
D
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page:_ of _ - File Name: August
Resolution which authorized destruction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) Number recent date) D = to be destroyed
REQUIRED
Landscaping - Water 126 Water Conservation 1996- D
Conservation Ordinance 1622, staff Management Plan 1987
reports,
correspondence,
Resolutions 8807,
8401,8151,8150,
7908, 7522, proof of
publication, notice of
determination
(scanned), negative
declaration
Wesley Records 2004- D
Request documents 2005
from Initiatives
Below Market Rate 106 Staff reports, action 1986- D
letters, 1998
correspondence,
Resolutions 7489,
7492, 7439, 7390,
6772,
Ordinance 13 76,
19810 Portal Plaza
sale, Housing
Authority
correspondence
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page:_ of _ - File Name: August
Resolution which authorized destruction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) Number recent date) D = to be destroyed
REQUIRED
Community 106.4 Public hearing 1999- D
Development Block notices, staff 2001
Grant reports, action
letters, Resolution
99-008
Joint Exercise of 106.2 Staff reports, 1985- D
Powers Agreement - Resolutions 7746, 1999
Housing & 7347,6575,6574,
Community 6532, 6502, 6500,
Development 6408,
correspondence,
action letters
Solid Waste 107 Staff report 1999 D
Traffic 108 Staff reports, legal 1993- D
notices, Ordinance 1999
1781, 1780, 1766,
1765, 1762, 1760,
1743, 1745, 1730,
1729, 1727, 1724,
1650, 1645, 1640,
Resolution 9933,
correspondence
Central Fire III Resolution 99-128, 1999 D
Protection District staff report
Santa Clara Valley 112 Staff report, 2001 D
Water District Resolution 01-018,
water utility
enterprise report
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page:_ of _ - File Name: August
Resolution which authorized destruction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) Number recent date) D = to be destroyed
REQUIRED
Parks 113 Staff reports 1989- D
(recycling 2000
containers, park
acquisition),
correspondence
Los Altos Garbage 114 Staff reports 1995- D
(recycling, disposal 1998
days, solid waste
Increase, non-
standard container,
mixed paper),
Resolution 9644,
9909,9713,9518,
9462, 9405, garbage
liens, legal ads
Public Utilities 118 Correspondence, 1990- D
staff reports (San 1999
Jose Water
Company, Pacific
Bell Mobile
Services, Pacific
Gas & Electric,
Public Utilities
Commission),
Resolution 98-070,
9569,9552
Page
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page:_ of _ - File Name: August
Resolution which authorized destruction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed
card #) Number recent date) D = to be destroyed
REQUIRED
Investments 120 Staff reports 1996- D
( comprehensive 2001
annual financial
report, disposing
surplus property,
California Law
Enforcement
Equipment
Program, budget
adjustments,
budget, Consumer
price index, transfer
of funds,), legal ads,
correspondence,
Resolution 00-189
Comprehensi ve 120.2 Staff report 1998 D
Annual Financial
Report
Business License 123 Staff reports (user 1995- D
fees, waiver of 1998
fees), Resolution
98-138, action
letters
Mid Peninsula 143 Staff report (study 1998 D
Regional Open Space recommendation
District from P&R
Commission),
action letter
Page
OFFICE OF THE CITY CLERK
CUPERTINO
CITY HALL
10300 TORRE AVENUE. CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223 . FAX: (408) 777-3366
MEMORANDUM
To:
Department Heads applicable to listed records
From:
Grace Schmidt, Deputy City Clerk
Subject:
RECORDS FOR DESTRUCTION
Date:
August 2, 2007
Listed on the attached sheets are records, which are in excess of two years old and can therefore be
destroyed in accordance with the City's records retention schedule. Please review the list and
contact me if you believe any of these files are of historical or administrative significance and
should not be destroyed. If approved, a resolution authorizing destruction will be on the council
agenda for ~ugust 21, 2007. a~
City~~~~e~67 CltyAttomey 741D~~
NO OBJECTION TO DESTRUCTION:
~~
City Man ~
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Date
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Dir. of Administrative Services D~te
Ends: City Clerk, Code Enforcement