12. Unrep. compensation
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HUMAN RESOURCES
CUPERTINO
CITY HALL
10300 TORRE AVENUE. CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777~3227 . FAX: (408) 777-3109
SUMMARY
Agenda Item No. 1.2
SUBJECT AND ISSUE
Meeting Date: October 16, 2007
Adopt Resolution No. 07-~ amending the Unrep~sented Employees' Compensation
Program to add an auto allowance for the Executive Assistant to the City Attorney.
BACKGROUND
The agreement for legal services with the City Attorney stipulates that the Executive Assistant
to the City Attorney will receive the same. fringe benefits as the Executive Assistant to the City
Manager. The City Manager's Executive Assistant currently receives a $200 per month auto
8llowance. Based on the contractual obligation from the.City Attorney's agreement, the same
auto allowance should be extended to his Executive Assistant.
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The City plans to eliminate the auto allowance for both Executive Assistant positions in the
future when the position in the City Manager's office becomes vacant through attrition.
FISCAL IMPACT
Adding the auto allowance increases benefit CQsts by $2,400 annually. In addition, a one-time
cost of $9,600 will be incurred to compensate the incumbent retroactively for the last four
years.
RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 07- '7~ amending the
Unrepresented Employees' Compensation Program to add an auto allowance for the Executive
Assistant to the City Attorney.
Submitted by:
Approved by:
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Sandy Abe
Human Resources Director
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David W. Knapp
City Manager
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DRAFT
RESOLUTION 07-176
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A RESOLUTION OF THE CITY COUNCn.. OP THE CITY
OF CUPERTINO AMENDING RESOLUTION NO. 07-069,
THE UNREPRESENTED EMPLOYEES' COMPENSATION PROGRAM
WHEREAS, the City Council desires to amend the Unrepresented Employees' Compensation
Program.
NOW, THEREFORE, BE IT RESOLVED that the Unrepresented Compensation Program be
amended as shown in Attachment "A" which is incorpo.rated in this resolution by this reference.
PASSED AND AOOPTED at a regular meeting of the City. Council of the City of Cupertino
this 16th day of October 2007 by the following vote:
Vote Members of the City Council
. AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
APPROVED:
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City Clerk
Mayor, City of Cupertino
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Attachment "A"
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City of Cupertino
UNREPRESENTED EMPLOYEES' COMPENSATION PROGRAM
Policy No.4
AUTOMOBaEALLOWANCESAND
MILEAGE REIMBURSEMENTS
It is City of Cupertino policy that eligible persons under this Compensation Program shall
be compensated fairly for the use of personal automotive vehicles on City business. In many
instances the use of personal vehicles is a condition of employment due to the absence of
sufficient City oWned vehicles for general transportation purposes. It is not intended, however, .
that such a condition of employment should work an undue hardship. Por this reason, the
following policies shall apply for mileage reimbursements.
Those persons who occasionally are required to use their personal automobiles for City
business shall be reimbursed for such use at an appropriate rate established by the City. Council.
Submission of reimbursement requests must be approved by the Department Head.
Employees in the following classifications shall be paid on a monthly basis the following
automobile allowance:
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Classification
City Manager
City Attorney.
Director of Administrative Services
Director of Community Development
Director of Parks and Recreation
Director of Public Works
Assistant Director of Public Works
City Clerk
Human Resources Director
Public Communications Manager
City Architect
Traffic Engineer
Recreation Supervisor
Executive Assistant to the City Manager
Executive Assistant to the City Attorney
. Allowance
$350.00
350.00
300.00
300.00
300.00
300.00
250.00
250.00
250.00
250.00
250.00
250.00 .
.200.00
200.00
200.00
Employees receiving automobile allowance shall be eligible for reimbursement for travel
that exceeds two hundred miles round trip.
Adopted by Action of the City Council April 1, 1974
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Revised
7/74,5/79,6/80, 7/81, 8/84, 7/87, 1/89, 7/90,
7/92,6/96,8/99,6/00,9/01,1/02,6/02,10/07
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