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07-123 Arts Council Silicon Valley II artscounciJ silicon valley Community Arts Fund 2007 GRANT AGREEMENT This is an agreement for the Community Arts Fund grant from Arts Council SiliconValley, hereinafter referred to as COUNCIL, to City of Cupertino, hereinafter referred to as GRANTEE. COUNCIL agrees to award a grant of $2,542 to GRANTEE for the purpose(s) described in GRANTEE's application, provided that GRANTEE meets the terms and conditions described in the 2007 Community Arts Fund application guidelines, including but not limited to, the following: TERMS AND CONDITIONS: I. GRANTEE is an arts group or other community organization operating in a not-for-profit manner; II. GRANTEE is based and operates in Santa Clara County; III. GRANTEE shall use the grant within the time period and for the purpose described in GRANTEE'S application and summarized as follows: Presentation of San Francisco Shakespeare Festival's production of A Midsummer Night's Dream in Cupertino for three weekends in summer 2007. IV. GRANTEE shall consult in writing with COUNCIL's staff in writing prior to any change in the use of the grant as prescribed in (III) above; V. GRANTEE shall send to COUNCIL a final or interim report describing the use of the grant and its results, and providing documentation of published acknowledgements and expenses, along with the CAF 2008 application, or by June 30, 2008 if no application is submitted; VI. GRANTEE shall have satisfied the requirements of any previous COUNCIL grant; VII. GRANTEE shall notify COUNCIL in writing of any change of address, contact or status of GRANTEE; VIII. GRANTEE shall acknowledge COUNCIL's support in its printed materials, attributing this support as follows: "Funded in part by a grant from Arts Council Silicon Valley, in partnership with the County of Santa Clara and the National Endowmentfor the Arts." AGREED TO BY: For~~-tl authorIzed signature Ida Kimberly Smith, City Clerk typed name/title 10300 Torre Avenue address Cupertino, California 95014 B ce Da s Executive lrector 4 North 2nd Street, Suite 500 San Jose, CA 95113-1305 4 North Second Street, Suite 500 San Jose, CA 9S 113- 1305 phone 408-998-2787 Facsimile 408-971-9458 www,artscouncil.org ~I artscouncil silicon valley pertino 00 Torre Avenue Cupertino, CA 95014-3200 Dear Kimberly, Congratulations! Arts Council Silicon Valley is pleased to award a Community Arts Fund grant of $2,542 to City of Cupertino for arts activities occurring July 1, 2007 - June 30, 2008 as described in your proposal. This grant is an expression of our appreciation of your artistic efforts and our confidence in your organizational capacity and community impact. The 2006 Community Arts Fund is partially funded by the National Endowment for the Arts, The William and Flora Hewlett Foundation, The David and Lucile Packard Foundation, Silicon Valley Arts Fund and the Arts Choice Workplace Giving Program, County of Santa Clara. In order to claim your CAP grant, please note the following requirements: Grant Agreement: In order to claim this grant, we must receive from you a signed copy of the enclosed Grant Agreement. The Grant Agreement states the terms and conditions of your grant, and it must be signed by the principal manager of your organization or another officer authorized to sign contracts on behalf of the organization. Weare enclosing two copies of the agreement; please retain one copy for your records and return the other to the Arts Council Silicon Valley. Your grant will not be disbursed until we receive the signed Grant Agreement, which is due by August 1,2007. Report on Past Grant: If you were a recipient of a CAP 2006 grant and submitted an Interim Report with your CAP 2006 application, you must submit a final report on the use of your 2006 grant before you can receive your CAP 2007 award. Acknowledgment of the Arts Council: As a condition of receiving funds from the Arts Council Silicon Valley, organizations are required to acknowledge the grant in printed materials and to provide copies of these acknowledgments with your final report. We will shortly provide a digital copy of our logo by e-mail. We also appreciate verbal mention of our support during productions and presentations. The following wording is required in ACSV Grant Award Letter in acknowledgment of grant support: "Funded in part by a grantfrom Arts Council Silicon Valley, in partnership with the County of Santa Clara and the National Endowment for the Arts. " Bruce W Davis executive director A private nonprofit organi/alion in partnership with the County of Santa Clara ann the California Arts Council Community Arts Fund 2007 Page Two Report on the Use of the Grant: Another condition for receiving funds from the Arts Council Silicon Valley is that your organization agrees to submit an interim or final report on the use of the grant by the CAP grant deadline for next year. This deadline has not yet been set but is likely to occur in March 2008. Note: Any changes to the project described in your application must be submitted to the Grants Office of the Arts Council for approval. If it is deemed that the changes compromise the intended use of the grant, you will be required to forfeit your award. Publicity: Arts Council Silicon Valley will publish our grantee list on our website. We will also provide a link to your website using the address on your grant application. If you provide a high quality digital image from an artistic production or your logo, we will include this on our website as well. Please send your digital file to awong@artscouncil.orgby August 1,2007. Also, we highly encourage you to publicize all your events on Artsopolis, a program of Arts Council Silicon Valley and the leading e-source of arts and entertainment in Silicon Valley (www.artsopolis.com). In this packet is an enclosure describing their services to our arts community. Return of AudioNideo Materials: If you submitted audio/video material with your application, you may arrange to pick it up by calling Audrey Wong (408-998-2787 ext. 214) or you may send a stamped, self-addressed return envelope. Materials not claimed by September 151 cannot be returned. We must receive your signed Grant Agreement by August 1, 2007. Please note that your grant award may be forfeited unless we receive the document by this date. A summary of panel comments including your score will be sent with your award disbursement. Once again, we extend to you our congratulations, and our best wishes for a successful year. Arts Council Silicon Valley is grateful for your contributions to our growing arts community in the Silicon Valley region. (~. fl., ~' , DIem Jon Director 0 u ertscounciJ silicon valley SUMMARY OF GRANTS WITH PANEL COMMENTS ------ - --"--- --~-- --- ______. - ____ .QJ!y Orqanization -------------.--------.-.----.. '-'----'--- CAF2005 Cupertino City of Cupertino Grant Awarded $2,542.00 Summary of Panel Review Final Score 86.97 Strengths: Very strong proposal; city is making strides to build program backup after budget cuts. Partnering with an excellent artistic company. Creating accessible environment, open to families, introducing new audiences to Shakespeare. Opening night intros of artist-of-year recipients spotlight artists in own community. Like how they encourage youth involvement. Strong program, good supporting materials. Questions and/or concerns: None Suggestions: Maybe can do a local workshop, to increase community impact.