08. Records destruction
DRAFT
RESOLUTION NO. 07-191
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
APPROVING DESTRUCTION OF CERTAIN RECORDS
(CITY CLERK, CITY MANAGER)
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02-
037 establish rules and regulations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attorney
pursuant to Resolution Nos. 8894 and 02-037;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino authorizes destruction of the records specified in the schedule attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 20th day of November 2007, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
APPROVED:
City Clerk
Mayor, City of Cupertino
8 - 1
OFFICE OF THE CITY CLERK
CUPERTINO
CITY HALL
10300 TORRE AVENUE' CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3223 . FAX: (408) 777-3366
MEMORANDUM
To:
Department Heads applicable to listed records
From:
Grace Schmidt, Deputy City Clerk
Subject:
RECORDS FOR DESTRUCTION
Date:
November 13,2007
Listed on the attached sheets are recOrds, which are in excess of two years old and can therefore be
destroyed in accordance with the City's records retention schedule. Please review the list and
contact me if you t>elieve any of these files are of historical or administrative significance and
should not be destroyed. If approved, a resolution authorizing destruction will e iuncil
agenda for November 20, 2007.
?:fL 111/3107
Date
. 4?
Date ;I
NO OBJECTION TO DESTRUCTION:
~~~
Ic. ,j'.o":t
Date
City Manager
Enc1s: City Clerk, City Manager
8-2
No. (to be 'Used
for tnicroficnt
card #)
file Natne, 'Project naUle
or De"eloper
IffiCOlUJ5 ~ORY fOR wOlofi1;i.\ll'G OR Dl'ST1l\JcnO~
D~' Cjty Cl~ Co"""'" 1(lIllbedY S1D1tb or Q<aoe Scbllnd'
P'1\,,_of_-file~-:.. '.
1,tei;Olu' ll, ""bien authOnz.eQ, 4e:!otl:U:ct~on..
file ~, lleSO\UtiOI1, Subjecl. "WhoaO,,",
()t<lin31'ce, APPlication p='
Number
City council 199Q~2000 D
. eorresl'ondence Incoming
& Qutl1.0inll:. 1991-'2001 D
council Goals
. . 1996-'2000 D
council VJ or~b.oP
1: elecoJ1\lllunications D
...- '200'2~1004
-:c Con:u:nission
1999~1000 D
- 1000-City council 1999~2oo0 D
. 1031-1ele cotnrnission
. , 1999-2000 D
. :c"
.. .. .. 1201- eomxnunity outreach 1999-2000 D
1300- ContingenCY 1999-2000 D
330o-Public Info. 1999-2000 D
-. 340o-cuPcrtino Scene 1999-2000 D
35oo-City Channel 1999-2000 D
VISA l'ayments 20OO~2001 D
1031- Tele Cotnmission 20OO~2001 D
,. ~ 1200~City Manager 2000-2001 D
1'201-Co!l\1tlunity outreacb 2000-'2001 D
; 13QO-contingenCY 2000-2001 D
7 3400-Cupertl.nO Scene 2000-'2001 D
. ,
7- .. 3300- Public Info 2000-'2001 D
- .
Visa payments 2001~2002 D
1000- City council 2001-200'2 D
1 031-1:e1e CoJ1\lllisS\on 2001-2002 D
1200 -City Managei' 2001 ~2002 D
1201 ~Co!l\1tlunity 2001-2002 D
(1) 13oo_contingenc)'
,
(J)
.AddresS or Location
(WallY)
Date rangeS
(or Ulost
recent date)
Enter
loA "" to be tnicrofi\.tl1ed
D..... to be destroyed
REQ~D
RECORDS INVENTORY FOR MICROFILMING OR DES1RUCTION
Department: City Clerk Contact: Kimberly Smith or Grace Schmidt
Page:_ of - File Name: .
Resolution which authori?;ed destruction:
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
. for microfiche or Developer Ordinance, Application Permit (if any) (or most M = to be microfilmed
" t;:ard#) Number recent date) D = to be destroyed
.. REQUIRED
.. 3300- Public Info 2001-2002 D
1.'" 3400- Cupertino Scene 2001-2002 D
'. ,".' .,. 3500- City Channel 2001-2002 D
. "'.':::'" " ... .... Visa Payments 2001-2002 D
.':,;..,: ../; . .;' .... 2007 Correspondence Etc. 2007 D
Cll
,
....
Page
card #) D
1993-
CU1>ertino Scene 86-009 'Ex-1>ired. agreeI1le1lt', \995
action letter for
yrlnting i\1otlZO Vrinting
Cotnnatl" bid award 198'1- D
l,indsay's City UaU 8'1-043 Request for 1988
- pro1>osal for ~e
rurn1tute cabinets for C\ty
llall;
corres1>ondence;
reeei1>ts, agenda
report; ex-1>ired.
aso:eeI1le1lt 1981 D
'Electtol1et 8\':0\2 'Eitpired ag,teeI1le1lt
with Dll&
con'\1etsion Vrojeet Cotn1>atlY Blectric;
81-\3 Resolution 'No.
5156; s\U'ety
lnsuratlce Cotn1>atlY
1>erfonnatlCC bond;
bid docutnents 1999 D
Ballots for RatlchO
Rinconada stonn
draina~e service fee 2001 D
M.onta Vista
Student varking
Vron0581 lletit1.0n \
\
,
No. (to be used
{or tnicronche
file ~atne, 'Project nrone
or De\Telopet'
.' MlCRO~O OR DliS'J:Rllcno~
RECORDS J.i{\TE~OR~, feORt t- v ;n'\l-er\" stnith or Grace scb;lIli.dt
t- CiN elerJlo.. oU ac . ~v .J
peparunen . 'J f ~'1 ."IaUle: ~o\TeUlbet'
naae' 0 ~ J:1. e I....
J: l:> - -:- _. ea& ct1on'. .
Re"'\uUoo"picb. aUlhO"". ."'" ~ ~sS or \..00'"''''
rile ~"",b<t, Re"'tuUon. subject. iIl'P.' (if ll11'J)
,. . 1> er1Jl1.t
Ordinance. APPI.1.catloU
NUUlbet'
Date rangeS
(or Ulost
recent date)
Enter
M. ;::: to be nUcrofi\Uled
D ... to be destroyed
lU'> ~J)
0)
.
(1\