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08. 08-09 Work ProgramOFFICE OF THE CITY MANAGER CUPERTINO CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408} 777-3212 • FAX: (408) 777-3366 davek~cupertina.org STAFF REPORT Agenda Item Number d SUBJECT AND ISSUE Approve the 2008-2009 Work Program. BACKGROUND Agenda Date: February 19, 2008 Council met on February 4, 2008 to review the status of the 2007-2008 Work Program and identify items to be included in the 200$-2009 Work Program. Council comments have been included in the attached, proposed 2008-2009 Work Program. Respectfully submitted: A,~ David W. Knapp, City Manager 8-1 2008 - 2009 Work Program Project Status Comments 1,-Major Developments'(for a full list of developrnenf activity go.to www.cupertino:or developznentactivity) A. Cupertino Square (formerly Vallca Fashion Owners of Cupertino Square are Use permit and site and architectural approval Park) pursuing the private revitalization of for the Wolfe Road and Vallco Parkway 1. Periodic updates to City Council from the center as follows: frontages and the Rose Bowl mixed-use building Approved but construction hasn't was granted in the Spring of 2005 and the property owners. started ownership expected to be under construction in 2. Periodic reports regarding development 1. Retail adjacent to Penney's 2007. The Evershine Group acquired the Rose approvals. 2. Rose Bowl 140,000 square Bowl and two other "out-pazcels" and Orbit 3. Adherence, if passible, to artist foot commercial and 204 acquired the mall portion of Cupertino Square renderings presented to Council. residential condominiums resulting in a delay of the planned construction. 3. CPK restaurant in the Sears 4. Analyze the impacts of the parking lot Evershine has met with staff regarding changes development agreement's expiration. Future Development to the plans while maintaining consistency with 4. Hotel pursuant to the the Council approval. Staff is reviewing the development agreement changes and expects to bring the amended plans 5. Development on the parcel back to City Council as an information item in north of Macy's the first quarter of 2008. Cupertino Square General Manager Orbit is preparing refined elevations of the Wolfe Mike Rohde has provided periodic Road and Vallco Parkway retail which will be updates to the City Council. brought to the Council as an informational item to ensure your agreement that they conform to the approvals. Awaiting hotel application from the Evershine Group and eventual development of plans for the pazcel north of Macy's. N 2008/2009 ~;pork Progam (February 7, 2008) ~ Page 1 of 20 2008 - ZU09 tivork Program Project Status Comments B. HP Property G The Oaks D. Rose Bowl E. North Vallco Parkway Retail w Use Permit application filed for a 121-room hotel and 47,000 square foot retail/conference center. Projected public hearings before the Planning Commission and City Council in Spring 2008. Evershine, new owners of the Rosebowl parcel, aze developing slightly modified plans with 204 residential units and 100,000 square feet of retail. Plans are being developed for 31,400 squaze feet of multiple-tenant retail space facing Wolfe Road and Vallco Pazkway, adjacent to the new garage in front of Penney's. Developer is requixed to fund and implement a South Vallco Plan on a parallel track. 2008/2009 Work Program (February 7, 2008) ~ Page 2 of 20 2008 - 2009 Work Program Project Status Comments F. California Pizza Kitchen This 6,000 square foot restaurant Islands restaurant, approved at the same time, was approved in 2006 and building will not be moving forward. The property owner permits were issued. The time limit is seeking another restaurant in its place. on the implementing the permit was extended, but the extension has expired. New building fees, and possibly an amended building plan to conform to the new building code, will have to be submitted to reinstate the building permit. 2 ' Caprtal.ImproveEnents and-Plans ~<~ A. Bridge Mary Avenue Pedestrian Footbridge Phase I completed (grading, fencing and utility relocation) Construction contract awarded Nov. 2007. Contractor is underway and will begin actual construction Feb. 2008. Bridge completion date is Dec. 2008 Groundbreaking was Jan. 24, 2008. Final completion Mar. 2009 B. Parks 1. Stevens Creek Comdor Park (Phase 1- Project assigned to Public Works for PS&E at 80% and project transferred from Parks McClellan Road to BBF Golf Course constzuction. & Recreation to Public Works for construction. maintenance building) Public outreach regazding environmental A im rovements was successfiil. 2008/2009 work Program (February 7, 2008) Page 3 of 20 2008 - 2009 vv ork Program Project Status Comments a. This project includes park and trail improvements. b. City will enhance outreach efforts in regards to environmental improvements and tree replacement. 2. Stevens Creek Corridor Park (Phase 2 - Go1fCourse maintenance building to Stevens Creek Blvd.) Develop Conceptual Plan Tentative Schedule: Status, scope and budget report to Council March 2008. Completion of final PS&E -- March 2008 Final reviews /permits -Mar. 2008 Advertise for bids -Mar. 2008 Award Contract -May 2008 Construction Complete - Apri12009 Park and Trail Open -May 2009 Following the Award and Start of construction of the Phase 1-A (Creek restoration) and 1-B Blackberry Facilities Projects, staff will begin to devlop the scope and budget for the Phase 2 Project. This generally consists of extending the trail from the existing golf maintenance Building (to be demolished in Phase 1-B) across a new bridge to the west side of Stevens Creek through the Stockelmeir Orchard, past the Stockelmeir house and ending at Stevens Creek Boulevazd. Staff will provide a pzeliminary scope and projected budget expected for design and construction in the 2009-2010 CIP. 3. Rancho Rinconada Park a. Work with County to come up with a Santa Claza CounTy owns a pazcel Staff has approached the Real Estate Manager plan to move the County Roads and next to Lawrence Expressway for the San Jose Water Company to inquire about Airports activity off the site and currently used by the Department of the potential. for acquiring land immediately develop a park. Roads and Airports as a materials adjacent to the Roads & Airports corporation 2008/2009 Work Program (February 7, 2008) Page 4 of 20 2008 - 2009 Work Program Project Status Comments storage site. County Roads & Airports staff have maintained that this site is critical to their operation. County Parks has received Board of Supervisors approval for the San Tomas Aquino trail master plan, which identifies this site as greenbelt. At this point the timing is uncertain for acquisition and funding most likely to be carried over to 2009. b. Pursue Grants c. Sterling Barnhart parcels Acquisition of two parcels at Sterling and Barnhart is underway The improvements have been included in the C1P. 4. Neighborhood Park in the Homestead azea This azea was identified during the General Plan process as an area deficient in neighborhood parks. yard at Doyle and Lawrence Expressway. The 1+-acre San Jose Water Company parcel if available, could be purchased for a Roads & Airport yazd expansion, freeing up the creekside parcel for park development and the extension of the San Tomas Aquino trail. County pazk acquisition funds may support this effort. Staff will endeavor during the 2008-2009 Fiscal Year to seek grant funding for acquisition and design and construction as maybe available. Agreement reached with San Jose Water Co. Purchase approval to Council Feb. 2008 Planning staff worked with developers of the Villa Serra project to require a small neighborhood park approved in conjunction with the planned expansion of the development. A preliminary park concept has been developed and will be presented to the Pazks and Recreation Commission on February 7, 2008. 2008/2004 ~a'~rk Program (February 7, 2008) Paae 5 of 20 2008 - 2009 W ork Program ( Project ( Status ( Comments ( C. Sports Center Upgrade Develop a strategy for upgrading the Sports It has been determined that the cost Center pool and bath house. to bring the pool up to code exceeds its value to the community. The pool replacement project was funded in the 2007/2008 CIP. D. Quinlan Fountain Propose project to replace the fountain. A plan to replace the fountain with This project was added to the CIP in May 2007 - plaza/event space was presented to in the 2007/2008 CIP, though the Council has the City Council in May 2007. not yet determined the final use of the space. ($250,000). E. Civic Center Fountain Investigate Cryptosporidiurn protection Staff, as directed by Council will seek alternatives to the reconstruction retrofit of the Fountain and report back to Council during the Budget discussions for FY 2008-2009 2008/2009 Work Program (February 7, 2008) Page 6 of 20 2008 - 2009 Work Program Project ~ ~ Status ' Comments 3:.. OrganizattonaI YmgTOVements~ A. E-Services Bring City Hall to the customer and improve Applications in process: Applications completed: efficiency of service delivery. On-line permits -May, 2008 E-mail notification of services 1. E-Services Sports Center tennis court/Golf • City Mapguide Course tee-times -June, 2008 - . Mapguide Inquirer deemed undesirable per golf City public records -Aug., 2006 survey & will not be pursued. • Staff continues to work with ' Webcasting -Sept., 2006 Pentamation to fully implement • On-line Elections page -Oct., 2006 online permitting. Pentamation is . Economic Development -Dec, 2006 developing applications to better • Access Cupertino -May, 2006 coordinate financial and building permit data. This is the current ' On-line job application -July, 2006 critical path project for the • City projects, bids & RFP's -May, 2007 continued expansion of online • Street sweeping notification -May, 2007 building permitting and • p~~g Citation Inquiries inspection scheduling. • Parks & Rec on-line registration -Feb, 2007 • Community Outreach Program -Feb., 2007 • Neighborhood Watch eCap -Mar., 2007 • On-line business licenses -April, 2007 ~• On-line Muni Code -June, 2007 • Digital signage -June, 2007 • 3N -Enables City to communicate with tens or tens of thousands of people, anywhere, anytime and on any device. 2008/2009 "pork Program (February 7, 2008) P~~e 7 of 20 2008 - 2009 work Program ~ Project ~ Status ~ Comments ~ Tlie City of Cupertino provides abundant public access to many meetings and city records using state-of--the-art software programs available through the City's website. Through a digital records management program and an integrated document and video-streaming program, all users have access to all public document and video records. 2. Redesign the website Completion scheduled for Dec. 2008 Will include but not limited to: • Attractive design • Intuitive navigation • Content management solution • Integrated interactive components • Integration of third-party tools and databases 2008/2009 Work Program (February 7, 2008) Page 8 of 20 2008 - 2009 Work Program Project ~ - Status Comments B. Provide Support for City Attorney Transition Letter of Engagement signed with Public Management Advisors LLC . to review and analyze the operations of the City Attorney's office. Firm will provide recommendations to Council in recruiting and filling the position and other options for providing legal services. Initial recommendations scheduled to be available for the proposed FY 2008/2009 budget deliberations. C. Fiscal Strategic Plan Develop along-term solution to reposition the City Reviewed May 2006 and adopted in Substantial progress has been made in the area to ensure services can be fully supported by conjunction with the 2006/07 of: revenues collected. budget. • Passage of AB 117 resulted in additional 3. Pursue correction of ERAF percent for TEA The Plan: TEA property tax of $1.35 M/yeaz. Second funding by Dec., 2007 • defines the financial problem phase of State legislation in process. • analyzes the structure of the • Council elected not to pursue November 4. Schedule a public hearing to adopt safes as a organization ballot measures for business license Quarry standard condition on residential development. • identifies opportunities for category; U[JT Ordinance changes & 5. Prepare ballot issues for business license decreasing expenses and azeas of Entertainment tax in July, 2007. u and utili tax ordinance chan es for (Q ~) ~ g risk exposure ' New Reserve Policy adopted in October, November, 2007 election for Aug., 2007 ballot • identifies o ortunities for Pp 2007. submission. stabilizing our revenue 6. Perform analysis on entertainment tax and resources. bring back to Council June, 2007. 2008/2009 Work Program (February 7, zoo8) Page 9 of 20 2008 - 2009 Work Program ~ Project ~ Status ~ Comments ~ .. -; , ` '.4. PubLc Safety -~ A.. La~cv Enforcement . Continue emphasis on Neighborhood. Currently have 183 active Presented introductory Neighborhood Watch Watch Neighborhood Watch Leaders information to 16 Neighborhood Watch groups Provide quarterly Neighborhood Watch maps supporting 138 groups. that included 7 new groups and 9 inactive starting March, 2007. groups. All other groups remain active by participating in city sponsored Biock Parties, Emergency drills, and other activities that promote a spirit of community in a neighborhood twice a year. B. Emergency Preparedness Continue emphasis on Emergency Response (ER) and Prepazedness 1. Continue expanding of the outreach • Increased from four to five 750 residents trained in CERT. programs CERT classes/yr. • Conducted six first aid and 726 residents trained in First Aid and 799 trained seven CPR classes in CPR. • Implemented a Disaster Enables community members to participate in CounciUCitizen Corps Council emergency planning. • Organized two new Total of 12 neighborhoods trained. . neighborhood CERT teams. • Established Medical Reserve Completed Corp through Federal grant. ' • Conducts on-going EOC drills Provide communication services at community with Amateur Radio events and established county-wide mutual aid plan for amateur radio. 2008/2009 Work Program (February 7, 2008) Page 10 of 20 2008 - 2009 Work Program Project Status ~ Comments • Offer Kaleidoscope Program 3 Total of 367 students trained to date. times/year 2. Ensure ER Training for City staff • Providing mandated SEMS/NIMS/ICS training; First Aid and CPR to staff. 3. Master database update/custom program . One database for Eliminates redundancy far outreach efforts to be Neighborhood Watch, Block completed Jan., 2007. Leaders and Sheriff 4. Pandemic Flu • Provided education to the public to prepare citizens for disaster response. 5. Mass Immunizations • Marsha chairing County committee to work on plan via committee process only 6. Managing spontaneous volunteers Revise standard forms for city- . wide use June, 2008 C. Traffic Safety 1. Walkability Implement "walkable city" concept. Ensure that the concept is present in Examples of recently approved walkable all City development/redevelopment developments include: projects. • Oak Park (North De Anna Blvd.) • Tantau office building • Whole Foods °° • Las Pahnas (Stelling Road) ^' • Rockwell Homes Stevens Canyon Road 2008/2009 Work Program (February 7, 2008) Page 11 of 20 2008 - 2OO91~Vork Program Project Status Comments • Mary Avenue Bicycle Pedestrian Footbridge • Stevens Creek Corridor $250,000 added for sidewalk improvements. 2. Review traffic safety issues a. Safe routes to school program Garden Gate safe routes grant funding approved for $393,000. Design and CEQA underway. Construction expected Summer 2009. b. Tri-schooURegnart Traffic The Sheriff s Office, the City, the Improvements School District, and the residents continue to work together to improve the safety of vehicle, pedestrian, students and reduced traffic congestion on the primary roadways around the school. c. Bring proposal to Council on best use Staff will consider and recommend proposals for for $300,000 earmarked for traffic traffic safety around schools and present a report safety around schools (e.g. red light to Council during budget discussions for the FY running ,lighted crosswalks, flashing 2008-2009 CIP. speed limit signs, public education, etc.) 3. Provide pedestrian ramps at required There are two locations that will require intersections pedestrian ramps and the work will proceed under the City's current curb and gutter contract once the sites have been reviewed by the City's contract attorney for compliance. Estimated W ~ Completion by June 2008. 2008/2009 Work Program (February 7, 2008) Page 12 of 20 2008 - 2009 Work Program ~ Project ~ Status ~ Comments ~ 5: Iiousip g A. Provide housing opportunities for Cupertino The 2005 GP update and Housing The Santa Clara County Housing Trust Home workers Element identified sites for Ownership Assistance Program is applicable to additional housing units. Cupertino teachers and other public service employees. The Cupertino Below Market Rate (BMR) program also gives priority to Cupertino teachers, public service employees and Cupertino workers. B. Teacher housing assistance program BMR eligibility requirements for Cupertino In May 2006, the Council amended The Commission found the existing fee is Union School District (CUSD) teachers. the BMR program to give teachers insufficient to offset the impacts of development in CUSD 2 points credit regardless and recommended increasing housing fees for of whether they currently work non-residential developments, including within the Cupertino city limits. commercial development and residential developments that are too small (6 or fewer units) to require a BMR unit. C. Cleo Avenue Affordable Housing In Feb. 2005, the City Council The site can accommodate up to 4 units. authorized staff to purchase a'/4 acre Preliminary design developed in Spring, 2007. site on Cleo Avenue from Cal Trans. RFP issued in October 2007. Rezoning of Staff completed negotiations and the property initiated in January 2008. Use permit site has been purchased. expected in March 2008. Construction to begin in late 2008. °° In October 2007, staff issued a A Re uest for Pro osals and received 2008/2009 work Progam (February 7, 2008) Page 13 of 20 2008 - 2009 work Program ~ Project ~ ~ Status ~ Comments ~ . BMR Manual Update one proposal from Habitat for Humanity. The City Council reviewed and accepted the proposal at its December 18, 2007 meeting . Review and update is scheduled for Spring 2008. , taff is in discussion with a consultant to begin work on the updates. 6. ;Economic Development/Redevelopment A. Encourage, retain and support healthy Fourteen retail openings including • Recognizing new businesses in new environment for retail growth Whole Foods, Strike, Cupertino Quarterly electronic newsletter. Summer and Bakery, Arya, Zales, Harvest, and Fall issues distributed to list of over 200 real Visique. On track for over 20 estate professionals and community openings by fiscal year end. stakeholders. • Sending "Flew Business Welcome Package" in partnership with the Chamber of Commerce. 130 packages mailed for 2007. • Assisting new businesses with planning/building facilitation - signage, etc. • Introducing new restaurants to city employees E.D. Committee is meeting regularly 10 key initiatives identified with corresponding and providing input on E.D. work action plan. plan. Active outreach to Landlords and • Re-tenanting successes include: Harvest, brokers to. facilitate re-tenanting, and Great Buffet, Pizza My Heart, `~ the leasin of new mixed uses ace. Marukai/Daiso, and T.S. Stew House. 2008/2009 Work Program (February 7, 2008) Page 14 of 20 2008 - 2009 Work Program ~ Project ~ Status ~ Comments ~ New leases for Civic Park, Metropolitan, and Adobe Terrace projects, and lease negotiations at Montebello. B. Consider retail in reviewing new development. Retention efforts include active Initiated Cupertino Restaurant Association outreach to business owners through beginning with Flint Center mazketing direct meetings, and Chamber collaboration. First meeting on 1/15/08. participation. Beginning preliminary work on .Reviewing plan for conformity with Heart of Crossroads Streetscape Plan. the City. . • Bringing planning consultant onboard. • Conducting preliminary outreach and developing plan for stakeholder input. Advise on/facilitate new Worked with over 30 development firms development projects. expressing interest in the 17-acre HP site. • Provided input into planning process for Cupertino Village and Oaks expansion projects, and Marketplace re-tenanting. • Advised on Furniture 2000 project. 2008/2009 ~xrork Program (February 7, 2008) Page 15 of 20 2008 - 2009 W ork Program Project Status Comments " _7. Planning ; _ - A. Review the Heart of the City In fall of 2007, staff prepared update Revisions to the Heart of the City plan are being report to City Council in December prepazed for Planning Commission review in 2007. Spring 2008. B. Develop Green Building Standards First phase (audit) to be finished Walker Wells worked with Global Green to Sept, 2007. Estimate completion complete the audit. First phase completed. City June, 2008 Council adopted a voluntary Green Building program and will consider mandatory program in - May 2008. New developed has been encouraged to "go-green" including Tantau office building and Cleo Drive Habitat for Humanity project. C. Prepare a historic preservafion policy In fall of 2007, staff began Staff has met with Helene Davis of the Cupertino preliminary review and scheduled Historical Society and met with the Board in meetings with the Cupertino January 2008. Historical Society. D. Propose policy for tree topping under property Begin discussion Sept., 2007 and The ordinance amendment is expected to be maintenance standards ordinance wording is in preparation. heard by the City Council in spring 2008. E. Put sign code review (to look at being mare business friendly) on the Planning Commission work program 2008/2009 Work Program (February 7, 2008) Page 16 of 20 2008 - 2009 Work Program ~ Project ~ Status ~ Comments ~ F. Update the General Plan Housing Element RFP's will be sent to consultants in February 2008 to prepare the Housing Element. Community outreach, preparation of the draft Housing Element and the beginning of public hearings will occur throughout 2008. State law requires that the new Housing Element be adopted by June 2009. 8 Building Community A. Continue to offer opportunities and Neighborhood block leader program Disaster reporting, search & rescue, and programs to promote cultural supports 240 leaders. communication training were among those understanding and address the needs of our offered to Block Leaders this year. diverse community The block leaders annual gathering and recognition is planned for Jan. - 24, 2008. Database to streamline community outreach program participants (Block Leaders, Neighborhood Watch Leaders., CERT grads, etc.) is . completed. A new project to survey neighbors Block Leaders coordinated supplies checks basic emergency supplies was during neighborhood block parties and meetings. administered by the 4ES with About 10 neighborhoods participated. assistance from a high school service club. A new city-sponsored Community Three grants were awarded in 2007. ~ Improvement Grants program ~, awards neighborhoods up to $300 2008/2009 Work Program (February 7, 2008} Page 17 of 20 2008 - 2009 work Program ~ Project ~ Status ~ Comments ~ for new beautification projects, neighborhood participation activities, and other projects that build community and bring . neighbors together. Grants are given to neighborhoods represented in the Block Leader program. B. Beautification Program Council authorized a Community Service Day on May 17~'. Don Allen and Barbara Nunes are directing the effort. C. Leadership Cupertino Bring proposals for restarting program to Compare Leadership Cupertino with other local Council as part of 2008/2009 budget. leadership programs. 9. Community Organizations A. Support the Cupertino Historical Society in Staff and the Pazks and Recreation The City re-roofed the Stocklmeir house. The its effort to create a Center for Living Commission met with the Historical Historical Society has sent a letter to the City History Society to define a project a majority Manager expressing support for the trail of the Cupertino Historical Society connecting to Stevens Creek Bivd. so long as the Boazd will endorse. multi use trail is kept close to the creek with a footpath through the orchard. Cupertino Historical Society is no longer pursuing the Center for Living History. 2008/2009 Work Program (February 7, 2008) Pa a 18 of 20 g 2008 - 2009 Work Program Project Status Comments B. Pursue partnership opportunities with the The Safe Routes to Schools projects three school districts: have proceeded with excellent 1. Traffic and parking cooperation between the City and 2. Teacher housing Monta Vista, Cupertino and Garden Gate. We use the new Cupertino field house as available. 3. School Resource Officers 4. Juvenile Prevention Program C. Cupertino Day N O Added two crossing guards. De Anza/City recycling program - the City gives De Anza used computers and De Anna refurbishes them. City is sponsoring pilot project television coverage of sports at Cupertino high schools on public access. Added second SRO in FY 2004/05 CUSD & FUHSD naw contributes $10,000 each to this program. Tn addition to School Resource Officer, Sheriff's Office has added a School Enforcement Officer. Contracted with Linda Rios for Outreach Services CUSD contributes 50% of the cost of this program. Proposal presented to Council as part of the 2007/08 budget. Cupertino Day is scheduled for Sunday, May 4~' and will include open houses at several Parks and Recreation facilities and the golf course. 2008/2009 work Program (February 7, 2008) Page 19 of 20 Zoos - 2009 tivork Program Project Status Comments D. Tank House Renovations began in Summer, Phase One in process to weatherproof structure. 2007. Numerous volunteers have Includes new roof and siding come forward to participate including Rotary, Terry Brown, Los Gatos Roofing, San Jose Water Company, & Los Altos Garbage Company. -10. Go'Green Develop list of possible projects The voluntary Green Building program is underway, whereby anyone getting a building permit has the opportunity to voluntarily implement green building practices. The City Council will evaluate the voluntary program in May 2008, and can consider a mandatory program at that time. Other green programs identified in the General Plan, or from other sources, can also be considered. 2008/2009 Work Progam (February 7, 2008) Page 20 of 20 KIBITs F~X BEG 2008 - 2009 Work Program Project Status Comments 1. 1~Tajor Developments (for a full list of development activity go to }y«~~~~.c~crtino.~r~!dc;~ ~~nlent~ictivity) A. Cupertino Square (formerly Vallco Fashion Park) Periodic updates to City Council from property owners. 2. Periodic reports regarding development approvals. 3. Adherence, if possible, to artist renderings presented to Council. 4. Analyze the impacts of the development agreement's expiration Owners of Cupertino Square are pursuing the private revitalization of the center as follows: Approved but construction hasn't started 1. Retail adjacent to Penney's 2. Rose Bowl 140,000 square foot commercial and 204 residential condominiums 3. CPK restaurant in the Sears parking lot Future Development 4. Hotel pursuant to the development agreement 5. Development on the parcel north of Macy's Cupertino Square General Manager Mike Rohde has provided periodic updates to the City Council. Use permit and site and architectural approval for the Wolfe Road and Vallco Parkway frontages and the Rose Bowl mixed-use building was granted in the Spring of 2005 and the ownership expected to be under construction in 2007. The Evershine Group acquired the Rose Bowl and two other "out-parcels" and Orbit acquired the mall portion of Cupertino Square resulting in a delay of the planned construction. Evershine has met with staff regarding changes to the plans while maintaining consistency with the Council approval. Staff is reviewing the changes and expects to bring the amended plans back to City Council as an information item in the first quarter of 2008. Orbit is preparing refined elevations of the Wolfe Road and Vallco Parkway retail which will be brought to the Council as an informational item to ensure your agreement that they conform to the approvals. Awaiting hotel application from the Evershine Group and eventual development of plans for the parcel north of Macy's. 2008/2009 Work Program (Approved February 19, 2008) Page 1 of 20 2008 - 2009 Work Program Project Status Comments B. HP Property C. The Oaks D. Rose Bowl E. North Vallco Parkway Retail Use Permit application filed for a 121-room hotel and 47,000 square foot retail/conference center. Projected public hearings before the Planning Commission and City Council in Spring 2008. Evershine, new owners of the Rosebowl parcel, are developing slightly modified plans with 204 residential units and 100,000 square feet of retail. Plans are being developed for 31,400 square feet ofmultiple-tenant retail space facing Wolfe Road and Vallco Parkway, adjacent to the new garage in front of Penney's. Developer is required to fund and implement a South Vallco Plan on a parallel track. 2008/2009 Work Program (Approved February 19, 2008) Page 2 of ZO 2008 - 2009 Work Program Project Status Comments F. California Pizza Kitchen This 6,000 square foot restaurant Islands restaurant, approved at the same time, was approved in 2006 and building will not be moving forward. The property owner permits were issued. The time limit is seeking another restaurant in its place. on the implementing the permit was extended, but the extension has expired. New building fees, and possibly an amended building plan to conform to the new building code, will have to be submitted to reinstate the building permit. __ __- T __ - 1. Capital Improvements and Plans _ ~-- .~ ~ A. Bridge Mary Avenue Pedestrian Footbridge Phase I completed (grading, fencing and utility relocation) Construction contract awarded Nov. 2007. Contractor is underway and will begin actual construction Feb. 2008. Bridge completion date is Dec. 2008 Groundbreaking was Jan. 24, 2008. Final completion Mar. 2009 B. Parks 1. Stevens Creek Corridor Park (Phase 1 - Project assigned to Public Works for PS&E at 80% and project transferred from Parks McClellan Road to BBF Golf Course construction. & Recreation to Public Works for construction. maintenance building) Public outreach regarding environmental improvements was successful. 2008/2009 Work Program (Approved February 19, 2008) Page 3 of 20 2008 - 2009 Work Program Project Status Comments a. This project includes park and trail ~ Tentative Schedule: improvements. Status, scope and budget report to b. City will enhance outreach efforts in Council March 2008. regards to environmental improvements Completion of final PS&E -- March and tree replacement. 2008 Final reviews /permits -Mar. 2008 Advertise for bids -Mar. 2008 Award Contract -May 2008 Construction Complete - Apri12009 Park and Trail Open -May 2009 2. Stevens Creek Corridor Park (Phase 2 - Go1fCourse maintenance building to Stevens Creek Blvd.) Develop Conceptual Plan Following the Award and Start of construction of the Phase 1-A (Creek restoration) and 1-B Blackberry Facilities Projects, staff will begin to devlop the scope and budget for the Phase 2 Project. This generally consists of extending the trail from the existing golf maintenance Building (to be demolished in Phase 1-B) across a new bridge to the west side of Stevens Creek through the Stockelmeir Orchard, past the Stockelmeir house and ending at Stevens Creek Boulevard. Staff will provide a preliminary scope and projected budget expected for design and construction in the 2009-2010 CIP. 3. Rancho Rinconada Park a. Work with County to come up with a Santa Clara County owns a parcel Staff has approached the Real Estate Manager plan to move the County Roads and next to Lawrence Expressway for the San Jose Water Company to inquire about Airports activity off the site and currently used by the Department of the potential for acquiring land immediately develop a park. Roads and Airports as a materials adjacent to the Roads & Airports corporation 2008/2009 Work Program (Approved February 19, 2008) Page 4 of 20 2008 - 2009 Work Program Project Status Comments storage site. County Roads & Airports staff have maintained that this site is critical to their operation. County Parks has received Board of Supervisors approval for the San Tomas Aquino trail master plan, which identifies this site as greenbelt. b. Pursue Grants c. Sterling Barnhart parcels At this point the timing is uncertain for acquisition and funding most likely to be carried over to 2009. yard at Doyle and Lawrence Expressway. The 1+-acre San Jose Water Company parcel if available, could be purchased for a Roads & Airport yard expansion, freeing up the creekside parcel for park development and the extension of the San Tomas Aquino trail. County park acquisition funds may support this effort. Staff will endeavor during the 2008-2009 Fiscal Year to seek grant funding for acquisition and design and construction as maybe available. Acquisition of two parcels at Agreement reached with San Jose Water Co. Sterling and Barnhart is underway. Purchase approval to Council Feb. 2008 The improvements have been included in the CIP. 4. Neighborhood Park in the Homestead area This area was identified during the Planning staff worked with developers of the General Plan process as an area Villa Serra project to require a small deficient in neighborhood parks. neighborhood park approved in conjunction with the planned expansion of the development. A preliminary park concept has been developed and will be presented to the Parks and Recreation Commission on February 7, 2008. 2008/2009 Work Program (Approved February 19, 2008) Page 5 of 20 2008 - 2009 Work Program Project Status Comments C. Sports Center Upgrade Develop a strategy for upgrading the Sports It has been determined that the cost The multipurpose court (for basketball, Center pool and bath house. to bring the pool up to code exceeds badminton, etc.) project was funded in the its value to the community. 2007/2008 CIP. D. Quinlan Fountain Propose project to replace the fountain. A plan to replace the fountain with This project was added to the CIP in May 2007 - plaza/event space was presented to in the 2007/2008 CIP, though the Council has the City Council in May 2007. not yet determined the final use of the space. ($250,000). E. Civic Center Fountain Investigate Cryptosporidium protection Staff, as directed by Council will seek alternatives to the reconstruction retrofit of the Fountain and report back to Council during the Budget discussions for FY 2008-2009 2008/2009 Work Program (Approved February 19, 2008) Page 6 of 20 2008 - 2009 Work Program Project Status Comments 3. Organisational [mprovements A. E-Services Bring City Hall to the customer and improve efficiency of service delivery. 1. E-Services Applications in process: • On-line permits -May, 2008 • Sports Center tennis court/Golf Course tee-times -June, 2008 - deemed undesirable per golf survey & will not be pursued. • Staff continues to work with Pentamation to fully implement online permitting. Pentamation is developing applications to better coordinate financial and building permit data. This is the current critical path project for the continued expansion of online building permitting and inspection scheduling. 2008/2009 Work Program (Approved February 19, 2008) Applications completed: • E-mail notification of services • City Mapguide • Mapguide Inquirer • City public records -Aug., 2006 • Webcasting -Sept., 2006 • On-line Elections page -Oct., 2006 • Economic Development -Dec, 2006 • Access Cupertino -May, 2006 • On-line job application -July, 2006 • City projects, bids & RFP's -May, 2007 • Street sweeping notification -May, 2007 • Parking Citation Inquiries • Parks & Rec on-line registration -Feb, 2007 • Community Outreach Program -Feb., 2007 • Neighborhood Watch eCap -Mar., 2007 • On-line business licenses -April, 2007 • On-line Muni Code -June, 2007 • Digital signage -June, 2007 • 3N -Enables City to communicate with tens or tens of thousands of people, anywhere, anytime and on any device. Page 7 of 20 2008 - 2009 Work Program Project ~ Status Comments The City of Cupertino provides abundant public access to many meetings and city records using state-of--the-art software programs available through the City's website. Through a digital records management program and an integrated document and video-streaming program, all users have access to all public document and video records. 2. Redesign the website Completion scheduled for Dec. 2008 Will include but not limited to: • Attractive design • Intuitive navigation • Content management solution • Integrated interactive components • Integration of third-party tools and databases 2008/2009 Work Program (Approved February 19, 2008) Page 8 of 20 2008 - 2009 Work Program Project Status ~ Comments B. Provide Support for City Attorney Transition Letter of Engagement signed with Public Management Advisors LLC to review and analyze the operations of the City Attorney's office. Firm will provide recommendations to Council in recruiting and filling the position and other options for providing legal services. Initial recommendations scheduled to be available for the proposed FY 2008/2009 budget deliberations. C. Fiscal Strategic Plan Develop along-term solution to reposition the City Reviewed May 2006 and adopted in Substantial progress has been made in the area to ensure services can be fully supported by conjunction with the 2006/07 0£ revenues collected. budget. • Passage of AB 117 resulted in additional 3. Pursue correction of ERAF percent for TEA The Plan: TEA property tax of $1.35 M/year. Second funding by Dec., 2007 • defines the financial problem phase of State legislation in process. • analyzes the structure of the . Council elected not to pursue November 4. Schedule a public hearing to adopt safes as a organization ballot measures for business license Quarry standard condition on residential development. .identifies opportunities for category; UUT Ordinance changes & 5. Prepare ballot issues for business license decreasing expenses and areas of Entertainment tax in July, 2007. (Quarry) and utility tax ordinance changes for risk exposure . New Reserve Policy adopted in October, November, 2007 election for Aug., 2007 ballot • identifies opportunities for 2007. submission. stabilizing our revenue 6. Perform analysis on entertainment tax and resources. bring back to Council June, 2007. 2008/2009 Work Program (Approved February 19, 2008) Page 9 of 20 2008 - 2009 Work Program Project Status Comments a. Public Safety A. Law Enforcement Continue emphasis on Neighborhood Currently have 183 active Presented introductory Neighborhood Watch Watch Neighborhood Watch Leaders information to 16 Neighborhood Watch groups Provide quarterly Neighborhood Watch maps supporting 138 groups. that included 7 new groups and 9 inactive starting March, 2007. groups. All other groups remain active by participating in city sponsored Block Parties, Emergency drills, and other activities that promote a spirit of community in a neighborhood twice a year. B. Emergency Preparedness Continue emphasis on Emergency Response (ER) and Preparedness 1. Continue expanding of the outreach • Increased from four to five 750 residents trained in CERT. programs CERT classes/yr. • Conducted six first aid and 726 residents trained in First Aid and 799 trained seven CPR classes in CPR. • Implemented a Disaster Enables community members to participate in Council/Citizen Corps Council emergency planning. • Organized two new Total of 12 neighborhoods trained. neighborhood CERT teams. • Established Medical Reserve Completed Corp through Federal grant. • Conducts on-going EOC drills Provide communication services at community with Amateur Radio events and established county-wide mutual aid plan for amateur radio. 2008/2009 Work Program (Approved February 19, 2008) Page 10 of 20 2008 - 2009 Work Program Project Status Comments • Offer Kaleidoscope Program 3 Total of 367 students trained to date. times/year 2. Ensure ER Training for City staff • Providing mandated SEMS/NIMS/ICS training; First Aid and CPR to staff. 3. Master database update/custom program • One database for Eliminates redundancy for outreach efforts to be Neighborhood Watch, Block completed Jan., 2007. Leaders and Sheriff 4. Pandemic Flu • Provided education to the public to prepare citizens for disaster response. 5. Mass Immunizations • Marsha chairing County committee to work on plan via committee process only 6. Managing spontaneous volunteers • Revise standard forms for city- wide use June, 2008 C. Traffic Safety 1. Walkability Implement "walkable city" concept. Ensure that the concept is present in Examples of recently approved walkable all City development/redevelopment developments include: projects. • Oak Park (North De Anza Blvd.) • Tantau office building • Whole Foods • Las Palmas (Stelling Road) • Rockwell Homes (Stevens Canyon Road) 2008/2009 Work Program (Approved February 19, 2008) Page 11 of 20 2008 - 2009 Work Program Project Status Comments J • Mary Avenue Bicycle Pedestrian Footbridge • Stevens Creek Corridor $250,000 added for sidewalk improvements. 2. Review traffic safety issues a. Safe routes to school program Garden Gate safe routes grant funding approved for $393,000. Design and CEQA underway. Construction expected Summer 2009. b. Tri-school/Regnart Traffic The Sheriff's Office, the City, the Improvements School District, and the residents continue to work together to improve the safety of vehicle, pedestrian, students and reduced traffic congestion on the primary roadways around the school. c. Bring proposal to Council on best use Staff will consider and recommend proposals for for $300,000 earmarked for traffic traffic safety around schools and present a report safety around schools (e.g. red light to Council during budget discussions for the FY running ,lighted crosswalks, flashing 2008-2009 CIP. speed limit signs, public education, etc.l 3. Provide pedestrian ramps at required There are two locations that will require intersections pedestrian ramps and the work will proceed under the City's current curb and gutter contract once the sites have been reviewed by the City's contract attorney for compliance. Estimated Completion by June 2008. 2008/2009 Work Program (Approved February 19, 2008) Page 12 of 20 2008 - 2009 Work Program Project 5. Housing Status Comments A. Provide housing opportunities for Cupertino workers B. Teacher housing assistance program BMR eligibility requirements for Cupertino Union School District (CUSD) teachers. C. Cleo Avenue Affordable Housing The 2005 GP update and Housing Element identified sites for additional housing units. In May 2006, the Council amended the BMR program to give teachers in CUSD 2 points credit regardless of whether they currently work within the Cupertino city limits. In Feb. 2005, the City Council authorized staff to purchase a '/4 acre site on Cleo Avenue from Cal Trans. Staff completed negotiations and the site has been purchased. In October 2007, staff issued a Request for Proposals and received one proposal from Habitat for The Santa Clara County Housing Trust Home Ownership Assistance Program is applicable to Cupertino teachers and other public service employees. The Cupertino Below Market Rate (BMR) program also gives priority to Cupertino teachers, public service employees and Cupertino workers. The Commission found the existing fee is insufficient to offset the impacts of development and recommended increasing housing fees for non-residential developments, including commercial development and residential developments that are too small (6 or fewer units) to require a BMR unit. The site can accommodate up to 4 units. Preliminary design developed in Spring, 2007. RFP issued in October 2007. Rezoning of property initiated in January 2008. Use permit expected in March 2008. Construction to begin in late 2008. 2008/2009 Work Program (Approved February 19, 2008) Page 13 of 20 2008 - 2009 Work Program Project Status Comments . BMR Manual Update Humanity. The City Council reviewed and accepted the proposal at its December 18, 2007 meeting . Review and update is scheduled for Spring 2008. taff is in discussion with a consultant to begin work on the updates. fi. Economic Development/Redevelopment ~~ii A. Encourage, retain and support healthy Fourteen retail openings including • Recognizing new businesses in new environment for retail growth Whole Foods, Strike, Cupertino Quarterly electronic newsletter. Summer and Bakery, Arya, Zales, Harvest, and Fall issues distributed to list of over 200 real Visique. On track for over 20 estate professionals and community openings by fiscal year end. stakeholders. • Sending "New Business Welcome Package" in partnership with the Chamber of Commerce. 130 packages mailed for 2007. • Assisting new businesses with planning/building facilitation - signage, etc. • Introducing new restaurants to city employees E.D. Committee is meeting regularly 10 key initiatives identified with corresponding and providing input on E.D. work action plan. plan. Active outreach to Landlords and Re-tenanting successes include: Harvest, brokers to facilitate re-tenanting, and Great Buffet, Pizza My Heart, the leasing of new mixed use space. Marukai/Daiso, and T.S. Stew House. 2008/2009 Work Program (Approved February 19, 2008) Page 14 of 20 2008 - 2009 Work Program Project Status Comments • New leases for Civic Park, Metropolitan, and Adobe Terrace projects, and lease negotiations at Montebello. Retention efforts include active Initiated Cupertino Restaurant Association outreach to business owners through beginning with Flint Center marketing direct meetings, and Chamber collaboration. First meeting on 1/15/08. participation. Beginning preliminary work on • Reviewing plan for conformity with Heart of Crossroads Streetscape Plan. the City. • Bringing planning consultant on board. • Conducting preliminary outreach and developing plan for stakeholder input. B. Consider retail in reviewing new development. Advise on/facilitate new development projects. • Worked with over 30 development firms expressing interest in the 17-acre HP site. • Provided input into planning process for Cupertino Village and Oaks expansion projects, and Marketplace re-tenanting. • Advised on Furniture 2000 project. 2008/2009 Work Program (Approved February 19, 2008) Page 15 of 20 2008 - 2009 Work Program Project Status Comments 7. Planning A. Review the Heart of the City B. Develop Green Building Standards C. Prepare a historic preservation policy D. Propose policy for tree topping under property maintenance standards E. Put sign code review (to look at being more business friendly) on the Planning Commission work program In fall of 2007, staff prepared update Technical revisions to the Heart of the City plan report to City Council in December are being prepared for Planning Commission 2007. review in Spring 2008, then on to Council June of 2008. First phase (audit) to be finished Walker Wells worked with Global Green to Sept, 2007. Estimate completion complete the audit. First phase completed. City June, 2008 Council adopted a voluntary Green Building program and will consider mandatory program in May 2008. New developed has been encouraged to "go-green" including Tantau office building and Cleo Drive Habitat for Humanity project. In fall of 2007, staff began Staff has met with Helene Davis of the Cupertino preliminary review and scheduled Historical Society and met with the Board in meetings with the Cupertino January 2008. Historical Society. Begin discussion Sept., 2007 and The ordinance amendment is expected to be ordinance wording is in preparation. heard by the City Council in spring 2008. 2008/2009 Work Program (Approved February 19, 2008) Page 16 of 20 2008 - 2009 Work Program Project Status Comments F. Update the General Plan Housing Element RFP's will be sent to consultants in February 2008 to prepare the Housing Element. Community outreach, preparation of the draft Housing Element and the beginning of public hearings will occur throughout 2008. State law requires that the new Housing Element be adopted by June 2009. 8. Building Communit_yT A. Continue to offer opportunities and Neighborhood block leader program Disaster reporting, search & rescue, and programs to promote cultural supports 240 leaders. communication training were among those understanding and address the needs of our offered to Block Leaders this year. diverse community The block leaders annual gathering and recognition is planned for Jan. 24, 2008. Database to streamline community outreach program participants (Block Leaders, Neighborhood Watch Leaders, CERT grads, etc.) is completed. A new project to survey neighbors Block Leaders coordinated supplies checks basic emergency supplies was during neighborhood block parties and meetings. administered by the OES with About 10 neighborhoods participated. assistance from a high school service club. A new city-sponsored Community I Three grants were awarded in 2007. Improvement Grants program 2008/2009 Work Program (Approved February 19, 2008) Page 17 of 20 2008 - 2009 Work Program Project Status Comments awards neighborhoods up to $300 for new beautification projects, neighborhood participation activities, and other projects that build community and bring neighbors together. Grants are given to neighborhoods represented in the Block Leader program. B. Beautification Program Council authorized a Community Service Day on May 17 .Don Allen and Barbara Nunes are directing the effort. C. Leadership Cupertino Bring proposals for restarting program to Compare Leadership Cupertino with other local Council as part of 2008/2009 budget. leadership programs. 9. Community Organizations A. Support the Cupertino Historical Society in Staff and the Parks and Recreation The City re-roofed the Stocklmeir house. The its effort to create a Center for Living Commission met with the Historical Historical Society has sent a letter to the City History Society to define a project a major7ty Manager expressing support for the trail of the Cupertino Historical Society connecting to Stevens Creek Blvd. so long as the Board will endorse. multi use trail is kept close to the creek with a footpath through the orchard. Cupertino Historical Society is no longer pursuing the Center for Living History. 2008/2009 Work Program (Approved February 19, 2008) Page 18 of 20 2008 - 2009 Work Program Project Status Comments B. Pursue partnership opportunities with three school districts: 1. Traffic and parking 2. Teacher housing the The Safe Routes to Schools projects have proceeded with excellent cooperation between the City and Monta Vista, Cupertino and Garden Gate. We use the new Cupertino field house as available. Added two crossing guards De Anza/City recycling program - the City gives De Anza used computers and De Anza refurbishes them. 3. School Resource Officers 4. Juvenile Prevention Program C. Cupertino Day City is sponsoring pilot project television coverage of sports at Cupertino high schools on public access. Added second SRO in FY 2004/05 CUSD & FUHSD now contributes $10,000 each to this program. In addition to School Resource Officer, Sheriff's Office has added a School Enforcement Officer. Contracted with Linda Rios for Outreach Services CUSD contributes 50% of the cost of this program. Proposal presented to Council as part of the 2007/08 budget. Cupertino Day is scheduled for Sunday, May 4~' and will include open houses at several Parks and Recreation facilities and the golf course. 2008/2009 Work Program (Approved February 19, 2008) Page 19 of 20 2008 - 2009 Work Program Project Status Comments D. Tank House Renovations began in Summer, Phase One in process to weatherproof structure. 2007. Numerous volunteers have Includes new roof and siding come forward to participate including Rotary, Terry Brown, Los Gatos Roofing, San Jose Water Company, & Los Altos Garbage Company. --- j 10. Go Green Develop list of possible projects The voluntary Green Building program is underway, whereby anyone getting a building permit has the opportunity to voluntarily implement green building practices. The City Council will evaluate the voluntary program in May 2008, and can consider a mandatory program at that time. Other green programs identified in the General Plan, or . from other sources, can also be considered. 2008/2009 Work Program (Approved February 19, 2008) Page 20 of 20