CC 05-27-03CUPFR NO
ROLL CALL
APPROVED MINUTES
CUPERTINO CITY COUNCIL
Regular Adjourned Meeting
Monday, May 27, 2003
At 3:05 p.m., Mayor Chang called the meeting to order in Conference Room C, 10300 Torte
Avenue, Cupertino.
City Council members present: Mayor Michael Chang, Vice-Mayor Sandra James, and Council
members Dolly Sandoval and Richard Lowenthal. Council members absent: Patrick Kwok.
James/Lowenthal moved and seconded to excuse the absence of Council member Patrick Kwok.
Vote: Ayes: Chang, James, Lowenthal, Sandoval. Noes: None. Absent: Kwok.
Staff present: City Manager David Knapp, Administrative Services Director Carol Atwood, City
Attorney Charles Kilian, Public Works Director Ralph Qualls, Community Development
Director Steve Piasecki, Parks and Recreation Director Therese Smith, Public Information
Officer Rick Kitson, and Deputy City Clerk Grace Johnson.
CONSENT CALENDAR
Unless there are separate discussions and/or actions requested by council, staff or a member of
the public, it is requested that items under the Consent Calendar be acted on simultaneously.
1. Authorize additional construction contingency for the contract for 2002 Annual Overlay,
Project No. 2002-04, in the amount of $85,000.00, to cover the installation of handicap
ramps. Resolution No. 03-097.
Lowenthal/Sandoval moved and seconded to adopt Resolution No. 03-097. Vote: Ayes:
Chang, James, Lowenthal, Sandoval. Noes: None. Absent: Kwok.
ITEMS REMOVED FROM THE CONSENT CALENDAR (above) - None
STUDY SESSION
2. Study session on the 2003-2004 budget.
Kathy Stakey, representing the Cupertino Library Commission, spoke about the proposal
to reduced hours at the library. She suggested funding the hours, especially on Sunday,
May 27, 2003 Cupertino City Council Page
from the Fourth of July fireworks celebration fund which is currently has $70,000. She
distributed a handout titled, "Proposed Cupertino Extra Hours Cost."
City Manager David Knapp highlighted the budget status and the prognosis for next year.
His comments included:
· Reducing funds for extended library hours, City Channel, website, capital
improvements, sidewalk maintenance, park and street maintenance, travel and
meeting costs, and the recreation program
· A hiring freeze on vacant positions
· The City needs to make up $200,000 by the end of the year
· The City is trying to minimize reductions as much as possible
· The budget message next year will be similar to this year
Administrative Services Director Carol Atwood distributed a PowerPoint presentation
and a handout titled, "City of Cupertino Budget Cuts to Date." Using the PowerPoint
presentation, she highlighted the study session discussion goals as follows:
· Budget projections 2002-03
· Reserve policy of $15 million
· Budget projections 2003-04
· Assumptions for 2003-04
· Re-assess revenue/expense/CIP strategy
Atwood further highlighted the following topics via PowerPoint:
· Revenues "at risk"
· State take-away strategy > $2 million
· Revenue strategies
· Department operating budgets
· General Fund expenditures
· Proposed programs
May 27, 2003 Cupertino City Council Page 3
Council discussed reductions and additions to the current budget. They concurred on the
following:
Reductions Current Budget Proposed Cut Remaining Budget
Teen Comm. 19,647 5,000 14,647 Misc.
Telecom. Comm. 72,919 12,000 60,919 Grants
Fine Arts Comm. 29,000 16,500 12,500 Grants
CM Comingency 30,000 15,000 15,000 Misc.
QCC fixed assets 118,000 80,000 38,000 Furniture
4th of July 02-03 33,629 30,629 3,000 Fireworks
4th of July 03-04 56,600 50,600 6,000 Fireworks
Festival support 37,500 0 37,500
Chamber of Commerce 15,000 0 15,000
Memberships 28,000 0 28,000
(LCC/ABAG/SCCCA)
Total Reductions
209,729
Additions Current Budget Proposed Cut Remaining Budget
Leadership Cupt. 10,000 8,000 18,000
(rET)
Sunday library hrs. (4) 0 84,000 84,000
DeAnza PEG Ch. 45,000 0 45,000
2nd School Res. Off. 82,000 82,000 164,000
(one full year)
Bike/Ped safety prog. 0 5,000 5,000
Net Budget Savings
30,729
Public Works Director Ralph Qualls briefly discussed the CIP project scope.
ORAL COMMUNICATIONS - None
ADJOURNMENT
At 6:18 p.m. the meeting was adjourned to Monday, June 2, at 5:30 p.m., for a meeting with
Supervisor Liz Kniss. The meeting will be held in Conference Room C, 10300 Torre Avenue,
Grace Johnson, Deputy City Clerk
For more information: Staff reports, backup materials, and items distributed at the meeting are
available for review at the City Clerk's Office, 777-3223.
Televised Council meetings may be viewed live on Cable Channel 26, and may also be viewed
live or on demand at www.cupertino.org. Videotapes of the televised meetings are available at
the Cupertino Library, or may be purchased from the Cupertino City Channel, 777-2364.