Sister City Guidelines s
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POLICIES AND GUIDELINES ON SISTER CITIES
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FOR THE
CITY of CUPERTINO
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Presently, Cupertino has two active sister cities registered with Sister Cities I tenatl
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the cities of Toyokawa, Japan and Hs'inchu, Taiwan.
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Intent of Sister City Affiflations:,
The city recognizes the value of developing people-to-people contacts as a way to further
international communication and understanding. Sister city partnerships have proved very t
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successful in fostering educational, technical, economic acid cultural exchanges
Sister city relationships are-effective only when organizations of interested residents in
one community work with interested residents in another city to promote communication
and understanding among people of different cultures,
e ideal affiliation should involve large number of citizens and organizations in both
cities, engaging in exchanges of people, ideas and cultures on a long-term, continuing
basis.
Interested citizen groups are responsible for implementing sister city programs.
Sister City citizen Committee Responsibilities:
Identify, manage, coordinate and implement all activities related to the sister �.
city program
Establish a focal, incorporated 501 (c) structure, 'with officers and
appropriate functional subcommittees.
Maintain in cornmunication with the affiliate sister city committee, ensuring the
counterpart committee is equally committed to the program.
Solicit donations and in-kind contributions from the local business
community nity as appropriate.
Finance from f mdraising efforts and resotuces other than public funding, all
travel and program expenses beyond reasonable postage, fax, copying and
printing costs for events in which the City is participating.
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Prepare a detailed budget from fundraising efforts other than public (City)
funding for events and detivities and keep track of expenses. Budget should
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Policies on Sister Cities
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shove funds available and should identify adequate, ongoing funding sources
for program activities.
Work with city staff several weeks in advance i - arranging official city gifts
and meetings for foreign delegations. For local groups traveling abroad and
bringing city gifts, similar notice is required.
City of Cupertino Responsibilities:
Serve as a support for sister city programs and activities by:
A Providing reasonable postage, fax, copying, and printing support
for sister city everts in which the city is participating.
Providing the use of meeting room space at no cost to the Sister
City Committee for related activities■
Offering city affiliation with official committee for purposes of
coverage under A AG insurance policy.
Providing modest official city gifts to government representatives
from visiting countries.
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Travel and Program Expenses:
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The City Council VaHl, as part of its annual budget adoption process for
each Fiscal Fear,-to the extent deemed appropriate or necessary, determine
and establish a program budget for anticipated sister city program
activities.
Turing the course .'. f annual sister city program activities, specific
expenditures from funds in the Adopted Sister Program budget must be
approved by the City Council in advance. No disbursements will be wade
without approval by the City Council.
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New Affiliations: +
The city also will not establish a relationship with more than one sister city in
the same country.
Future international relationships will involve cities that sure character'stics
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with the city of Cupertino. Generally, these cities should have -a strong
educational community component, house numerous high-technology
companies or other characteristics common to the city of Cupertino.
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To ensure that there is a broad base of community support for a global
partnership, the e