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05-30-12 Searchable packet Table of Contents Agenda2 Study session on the FY 2012-2013 Budget Proposed Budget Message4 Fiscal Strategic Plan12 Revenue Summary _5YR Forecast17 Department Budgets70 Capital Projects84 CIP Budget Report92 1 AGENDA CUPERTINO CITY COUNCIL ~ REGULAR ADJOURNED MEETING 10350 Torre Avenue, Community Hall Council Chamber Wednesday, May 30, 2012 1:00 PM ROLL CALL STUDY SESSION 1.Subject:Study session on the FY 2012-2013 Budget Recommended Action:Conduct Budget study session Proposed Budget Message Fiscal Strategic Plan Revenue Summary _5YR Forecast Department Budgets Capital Projects CIP Budget Report Page:4 A. Budget Message B. Overview ofBudget: BudgetProjections 2011/12 BudgetProjections 2012/13 Funded/NewPrograms UnfundedPrograms FiscalStrategicPlanCommitteerecommendations C. DepartmentalBudgets: CouncilandCommissions Administration/Attorney/PIO AdministrativeServices Law Enforcement Parks andRecreation CommunityDevelopment PublicWorks D. 5 YearCapitalImprovement Program(CIP) 2 Wednesday, May 30, 2012Cupertino City Council E. Budget Timeline for FY 2013-14 Proposed Budget F. Questions and Answers G. PublicComments H. CouncilComments: OperatingBudgets Funded/NewPrograms UnfundedPrograms FiscalStrategicPlanCommitteerecommendations 5 YearCIP ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the council on any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the council from making any decisions with respect to a matter not listed on the agenda. ADJOURNMENT NOTE: The next regular City Council meeting will be Monday, June 4 due to Primary Election Day on June 5. The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a final decision of the City Council/Redevelopment Agency must be brought within 90 days after a decision is announced unless a shorter time is required by State or Federal law. Any interested person, including the applicant, prior to seeking judicial review of the city council’s decision with respect to quasi-judicial actions, must first file a petition for reconsideration with the city clerk within ten days after the council’s decision. Any petition so filed must comply with municipal ordinance code §2.08.096. In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make reasonable efforts to accommodate persons with qualified disabilities. If you require special assistance, please contact the city clerk’s office at 408-777-3223at least 48 hours in advance of the meeting. Any writings or documents provided to a majority of the Cupertino City Council after publication of the packet will be made available for public inspection in the City Clerk’s Office located at City Hall, 10300 Torre Avenue, during normal business hours and in Council packet archives linked from the agenda/minutes page on the Cupertino web site. 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 PUBLICWORKSDEPARTMENT TimmBorden,Director CITYHALL 10300TORREAVENUE~CUPERTINO,CA950143266 (408)7773354~FAX(408)7773333 20122013 BudgetreportoftheCapitalImprovementProgram Proposed20122013 92 TableofContents Introduction...........................................................................5 ProposedCIPProjects..................................................................11 Priority1Projects................................................................12 201213AnnualPavementManagement................................................................13 201213AnnualCurb,GutterandSidewalkRepair&ADARamps.....................................................14 201213AnnualMinorStormDrainImprovements................................................................15 MontaVistaStormDrainSystem................................................................16 McClellanRanchRepairs&Painting................................................................17 EmergencyVanUpgrade................................................................18 VariousParkPathandParkingLotRepairs&Resurfacing:Phase2...................................................19 StevensCreekCorridorParkPhase2................................................................20 FencedDogPark..................................................................21 WilsonParkIrrigationSystemRenovation................................................................22 StevensCreekTrailtoBayStudy................................................................23 Priority2Projects................................................................24 McClellanRanchBarnEvaluation&RenovationPlan................................................................25 McClellanRanchHistoricStructuresAssessment................................................................26 McClellanRanchPreserveSignageProgram................................................................27 McClellanRanchPreserveOutdoorGatheringShelter.........................................................28 SportsCenterSportsCourt................................................................29 ServiceCenterSolarCarportsCostBenefitStudy................................................................30 McClellanRoadSidewalkStudy................................................................31 201213VariousTrafficSignal/IntersectionModifications................................................................32 TrafficManagementStudies‘3Intersections................................................................33 EOCGeneratorw/Trailer................................................................34 BlackberryFarmGolfCourseIrrigationUpgrades................................................................35 Priority3Projects................................................................36 VariousTrailResurfacingatSchoolSportsFields:Phase1................................................................37 Page 2 of 95 93 VariousTrailResurfacingatSchoolSportsFields:Phase2................................................................38 McClellanRanchEnvironmentalEducationCenter................................................................39 McClellanRanchBlacksmithShopRenovation................................................................40 BlackberryFarmGolfCourseMasterPlan................................................................41 QuinlanCenterInteriorUpgrade................................................................42 StormDrainMasterPlanUpdate................................................................43 Priority4Projects................................................................44 StocklmeirLegacyFarm................................................................45 SportsCenterTennisCourtRetainingWallReplacement................................................................46 LindaVistaPondImprovementsConstruction................................................................47 DevelopmentinLieuContributions................................................................48 MonumentGateWaySigns(4)................................................................49 DeAnzaBlvd./McClellan/PacificaSignalModification................................................................50 TrafficCalmingalongRodriguesAve.&PacificaDr.................................................................51 NorthStellingRd/I280BridgePedestrianLighting&Upgrades......................................................52 DeAnza/HomesteadSouthboundRightTurnLaneUpgrade............................................................53 StevensCreekBlvd.andBandleySignalandMedianImprovements................................................54 UnfundedCIPProjects.................................................................55 CityHallSeismicUpgradesForEOC................................................................56 CivicCenterMasterPlanImprovements................................................................57 StocklmeirPreservationandRestoration................................................................58 LawrenceMittyPark(Land+Construction)................................................................59 StevensCreekTrailBridgeOverUPPR................................................................60 StevensCreekTrailtoLindaVistaPark................................................................61 TankHouseCompletion(NathanHall)................................................................62 PavementManagementGapFunding................................................................63 McClellanRanchWestSimmsHouseRemoval................................................................64 McClellanSidewalkProject................................................................65 CompletedProjects......................................................................66 201112AnnualPavementManagement................................................................67 Page 3 of 95 94 201112AnnualCurb,GutterandSidewalkRepair&ADARamps.....................................................68 201112AnnualMinorStormDrainImprovements................................................................68 VariousMinorIntersectionTrafficSignalBatteryBackupSystem.....................................................68 SafeRoutestoSchoolGardenGate................................................................69 VariousParkPathandParkingLotRepairs&Resurfacing‘Phase1.................................................69 ElectricVehicleChargingStation................................................................69 PermanenteCreek................................................................70 McClellanRanch/SimmsMasterPlan................................................................70 McClellanRanch4HSanitaryConnection................................................................70 BlackberryFarmInfrastructureUpgrades................................................................71 LindaVistaPondImprovementsStudy................................................................71 CivicCenterMasterPlan................................................................71 StocklmeirOrchardIrrigation................................................................72 Appendix......................................................................................73 Appendix1...........................................................................74 AnnualPavementManagementReport................................................................74 Appendix2...........................................................................83 LindaVistaPondImprovements................................................................83 Appendix3...........................................................................91 BlackberryFarmGolfCourseIrrigationUpgrades................................................................91 Page 4 of 95 95 Introduction May30,2012 HonorableMayorandmembersoftheCityCouncil: Subject:FiscalYear11/12CIPStatusReportandFiscalYear12/13CIPProposal InanefforttoprovidethebestinformationandgreatesttransparencytotheCapital ImprovementProgram(CIP),Iampleasedtoprovideyouthefollowingcomprehensive documentthatincludesdescriptionsandthestatusofprojectsintheAdopted20112012 Budget,recommendedprojectsfortheProposed201213Budget,aswellasthoseprojects proposestobetrackedinthebudgetasUnfundedProjects.Ifonetimedevelopmentrevenue isrealizedbymidyear,additionalrecommendationsonproceedingwithUnfundedProjects maybeproposedbasedonworkloaddemands. Also,additionalinformationisincludedinreportformatonseveralprojectsthatwehavebeen studyinganddevelopingalternatives.Recommendationsonhowtomoveforwardonthese projectsareincludedaswell.Theseprojectsare: 201213AnnualPavementManagement(Appendix1) LindaVistaPondImprovementsStudy(Appendix2) BlackberryFarmGolfCourseIrrigationUpgrades(Appendix3) Anothernotablemasterplanendeavorthatwetookonthisyearper/šÒ“-zŒx­budgetdirection wasfortheCivicCenterarea.Theworkontheplanhasfocusedlargelyonparking,buthasalso includedmanyotherlongtermvisioningelementsforthearea.Duetotheintriguingnatureof someoftheideaswithinthesealternatives,noprojectelementsareproposedwithinthis currentbudgetatthistime,butaCouncilStudySessionwillbeproposedtobeginthis discussionandgetCouncilandcommunityfeedbackbeforeelementsareproposedforfunding. Anotherportionofthisdocumentworthsomeadditionalbackgroundisthesectionentitled DevelopmentInLieuContributions.ThissectioncreatesavehiclefortheCouncilandthepublic totrackthesecontributionsreceivedfromdevelopment.Thecontributionsaretypically{Ez© ­w©;|contributionstowardsalargerprojectsotheprojectsareplaceonholduntilthefunding gapisclosedbyothercontributingdevelopmentsorbyaugmentationswithCityfunds. Page 5 of 95 96 Consistentwithlastä;©x­initialdevelopmentofthisdocument,eachprojecthasbeen categorizedandprioritizedusingthefollowingcriteria: Categories ˜A‘PublicSafety/RegulatoryMandate/GrantCommitment ˜B‘PreventativeMaintenance/ResourceandCostEfficiencies ˜C‘Enhancement Priorities 1.Ongoingorimminentupon201213BudgetAdoption 2.Neartermin201213butcontingentonresourcesavailablefromPriority1projects 3.Planned,butcontingentonresourcesavailablefromPriority1and2projects 4.Proposedtobedeferredpast201213,movedtounfundedlist,ordroppeddueto beingnolongernecessary Respectfullysubmitted, TimmBorden DirectorofPublicWorks Attachments: CurrentProjectsToBeCompleted CurrentProjectswithMultiyearFunding UnfundedProjects CompletedProjects Page 6 of 95 97 CurrentProjectsToBeCompleted Total CurrentTotalNewNew DescriptionBudgetSpentBalanceRequestBudget Priority1Projects 0810,000 MontaVistaStormDrainSystem810,00050,000760,000 100,000 McClellanRanchRepairs&Painting100,00020,00080,0000 75,000 EmergencyVanUpgrades75,00049,70425,2960 50,000 StocklmeirOrchardIrrigation50,00012,76037,2400 4,340,179 StevensCreekCorridorParkPhase23,500,000196,7033,303,297840,179 350,000 FencedDogPark250,0008,000242,000100,000 Priority2Projects 276,500 EOCGeneratorw/Trailer276,5005,000271,5000 650,000 BlackberryFarmGolfCourseirrigationUpgrades550,00073,000477,000100,000 Priority3Projects 125,000 VariousTrailResurfacingatSchoolSportsFields:Phase1125,0000125,0000 1,200,000 McClellanRanchEnvironmentalEducationCenter251,0000251,000949,000 Priority4Projects none Page 7 of 95 98 CurrentProjectswith MultiYearFunding Current TotalBudget DescriptionBudget201112201213201314201415201516201617 Priority1Projects 201213AnnualPavement Management15,794,0001,450,0003,744,0002,650,0002,650,0002,650,0002,650,000 201213AnnualCurb,Gutter& SidewalkRepairs&ADARamps1,445,000215,000200,000250,000255,000260,000265,000 201213AnnualMinorStormDrain Improvements470,00075,00075,00077,00079,00081,00083,000 Priority2Projects 201213AnnualVariousTraffic Signal/IntersectionModifications452,000100,00040,00075,00077,00079,00081,000 Priority3Projects 200,000 QuinlanCenterInteriorUpgrade430,000230,000 Priority4Projects StocklmeirLegacyFarm450,00050,000400,000 Page 8 of 95 99 UnfundedProjects ProjectDescriptionEstimatedCost CityHallSeismicUpgradesforEOC$3,000,000* StocklmeirPreservationandRestoration$200,000** LawrenceMittyPark(Land+Construction)$7,100,000** StevensCreekTrailBridgeOverUPRR$2,000,000** StevensCreekTrailtoLindaVista Park$750,000** TankHouseCompletion(NathanHall)$500,000* PavementManagementGapFunding$0 NewProjects CivicCenterMasterPlan ImprovementsTBD** McClellanRanchWestSimm'sHouseRemoval$50,000 McClellanSidewalkProjectTBD** *BallparkBudgetestimatewithoutstudyorfullscope **Placeholderonlyscopedetailsunknown Page 9 of 95 100 CompletedProject TotalTotal DescriptionBudgetSpentBalanceFund Recreation McClellanRanch/SimmsMasterPlan50,00044,1075,893 McClellanRanch4HSanitaryConnection45,00025,77719,223General CivicCenterMasterPlan50,00048,9501,050General BlackberryFarmInfrastructureUpgrade685,000564,460120,540General VariousParkPathandParkingLotRepairs&ResurfacingPhase1250,000231,13418,866General LindaVistaPondImprovementsStudy75,00017,00058,000Recreation StocklmeirOrchardIrrigation50,00012,76037,240Recreation GasTax 1,345,275& 201112AnnualPavementManagement1,545,2751,499,99245,283Gen.200K 201112AnnualCurb,Gutter&SidewalkRepairs&ADARamps248,271194,57653,695GasTax ElectricVehicleChargingStation30,00014,70015,300General PremanenteCreek20,000020,000General VariousMinorIntersectionTrafficSignalBatteryBackupSystem45,00043,4351,565General Grant394K& SafeRoutestoSchoolGardenGate442,000346,72495,276Gen.48K 201112AnnualMinorStormDrainImprovements75,00073,8881,112StormDrain Page 10 of 95 101 ProposedCIPProjects Page 11 of 95 102 Priority1Projects Page 12 of 95 103 201213AnnualPavementManagement Scope:Recurringannualpavementrepair,patching,slurryseal,capeseal,and overlaythroughouttheCity. Category:B‘PreventativeMaintenance Priority:1 Status:PendingCouncilApproval ProposedBudget:FY1212$3,744,000,000($1,543,000GasTax+$301,000VLFGrant+ $500.000STP+$1.4MGeneralFund) FY1314$2,650,000($1,250,000GasTax+$1.4MGeneralFund) FY1415$2,650,000($1,250,000GasTax+$1.4MGeneralFund) FY1516$2,650,000($1,250,000GasTax+$1.4MGeneralFund) FY1617$2,650,000($1,250,000GasTax+$1.4MGeneralFund) Schedule:TBD Maintenance:Neutral RecommendedBudgetAction: Directstafftomoveforwardasapriority1project.Thefundingis currentlyshownintheproposedbudget.SeeAppendix1Annual PavementManagementReport. Page 13 of 95 104 201213AnnualCurb,GutterandSidewalkRepair&ADA Ramps Scope:Recurringannualrepairsofcurbs,gutters,sidewalksandADArampsat variouslocationsthroughouttheCity. Category:B‘PreventativeMaintenance Priority:1 Status:PendingCouncilApproval ProposedBudget:FY1213$200,000(GasTax) FY1314$250,000(GasTax) FY1415$255,000(GasTax) FY1516$260,000(GasTax) FY1617$265,000(GasTax) Schedule:TBD Maintenance:Neutral RecommendedBudgetAction: Directstafftomoveforwardasapriority1project.Thefundingis currentlyshownintheproposedbudget. Page 14 of 95 105 201213AnnualMinorStormDrainImprovements Scope:Fundingfordrainagerepairsasneededinvariouslocations. Category:APublicSafety Priority:1 Status:PendingCouncilApproval ProposedBudget:FY1213$75,000(StormDrain) FY1314$77,000(StormDrain) FY1415$79,000(StormDrain) FY1516$81,000(StormDrain) FY1617$83,000(StormDrain) Schedule:AsNeeded Maintenance:Neutral RecommendedBudgetAction: Directstafftomoveforwardasapriority1projectwhenneeded.The fundingiscurrentlyshownintheproposedbudget. Page 15 of 95 106 MontaVistaStormDrainSystem Scope:InstallationofstormdrainagesysteminMontaVistaonOrangeAve.and onByrneAve. Category:BPreventativeMaintenance Priority:1 Status:ActiveDesign70%complete CurrentBudget:$810,000(StormDrainFund) SpenttoDate:$50,000 CurrentBalance:$760,000 Schedule:NeighborhoodmeetingsSummer2012 Constructionearly2013 Maintenance:Neutral RecommendedBudgetAction: None.Continuecurrentbudget. Page 16 of 95 107 McClellanRanchRepairs&Painting Scope:ProjectpreserveshistoricqualityoftheWaterTowersidingwith historicallycorrectsidingprofilefollowingemergencyrepairoftermite damagetotowerstructure. Category:BPreventativeMaintenance Priority:1 Status:ActiveHistoricallycorrectdesignunderway CurrentBudget:$100,000(GeneralFund) SpenttoDate:$20,000 CurrentBalance:$80,000 Schedule:anticipatecompletionlateSummer2012 Maintenance:Neutral RecommendedBudgetAction: None.Continuewithcurrentbudget. Page 17 of 95 108 EmergencyVanUpgrade CurrentScope:ProjectconvertsadonatedvanintoanEmergencyresponsevehicle, withinstallationofradios,transmitters/antenna,andvariousemergency equipmentforCARES.Shortwaveradios,currentlyinCityHall,willalso beinstalled. Category:APublicSafety Priority:1 Status:ActiveVanenginerepairsandupgradesunderway CurrentBudget:$75,000(GeneralFund) SpenttoDate:$49,417 CurrentBalance:$25,583 AccountNo.:4209259 Schedule:anticipatefullyoperationalbySummer2012 Maintenance:Increasebutnegligible RecommendedBudgetAction: None.Continuewithcurrentbudget. Page 18 of 95 109 VariousParkPathandParkingLotRepairs&Resurfacing: Phase2 Scope:Resurfaceportionsofpathwaysandparkinglotsin Portal,Wilson,Varian, . andCreeksideParks Category:APublicSafety Priority:1 Status:PendingCouncilApproval ProposedBudget:$250,000(GeneralFund) Schedule:TBD Maintenance:Decrease$1,000$5,000annually RecommendedBudgetAction: Directstafftomoveforwardasapriority1project.Thefundingis currentlyshownintheproposedbudget. Page 19 of 95 110 StevensCreekCorridorParkPhase2 Scope:Secondphaseofthecreekrealignmentandrestorationandmultiuse trailextendingnorthofBlackberryFarmPark,adjacenttothegolfcourse, crossingthecreekonanewbridgeintoandthroughtheStocklmeir property,terminatingatStevensCreekBlvd,withminormodificationsto StevensCreekBlvdandtheBluePheasantparkinglot. Category:AGrantCommitment Priority:1 Status:Activedesignprocessunderway.Environmentalclearancecompleted September2011. ProposedBudget:FY12/13$2,940,179(650,000ParkDedication&2,213,179Grants& 77,000GeneralFund) FY11/12$1,400,000(200,000ParkDedication&207,000Recreation Fund&215,000Grants&778,000GeneralFund) Total:$4,340,179FY12/13(2,428,179Grant&850,000ParkDedication &207,000RecreationFund&855,000GeneralFund) SpenttoDate:$196,703 CurrentBalance:$1,203,297 Schedule:Design201112,Permit2012,Construct2013 Maintenance:Increase~$5,000$10,000annually RecommendedBudgetAction: Directstafftocontinuewithprojectandincreasebudgetbytheamount ofgrantfundsobtainedoverpastyear($840,000).Theadditional fundingwillallowthescopetoincludeadditionalamenitiesand enhancementssimilartophase1. Page 20 of 95 111 FencedDogPark Scope:Designandconstructanenclosed,offleashdogparkforlargeandsmall dogsatMaryAvenue. Category:C‘Enhancement Priority:1 Status:PendingCouncilApprovalonapprovalofadditionalfundingforsoil remediation. ProposedBudget:$100,000(RecreationFund)FY1213 $250,000(RecreationFund)FY1112Carryover Total:$350,000 SpenttoDate:$8,000 CurrentBalance:$242,000 Schedule:TBD Maintenance:Increase~$10,000annually RecommendedBudgetAction: Recommendadditional$100,000fundinganddirectingstafftomove forwardasapriority1project.Thefundingiscurrentlyshowninthe proposedbudget. Page 21 of 95 112 WilsonParkIrrigationSystemRenovation Scope:Renovationofexistingirrigationsystemtokeepturfingoodcondition andreducewaterconsumption. Category:BPreventativeMaintenance Priority:1 Status:PendingCouncilApproval ProposedBudget:$150,000(GeneralFund) Schedule:TBD Maintenance:Decrease$1,000$5,000annually 201213RecommendedBudgetAction: DirectstafftomoveforwardasPriority1project.Thisfundingis currentlyshownintheproposedbudget. Page 22 of 95 113 StevensCreekTrailtoBayStudy Scope:Participateinamulticityfeasibilityandalignmentstudyfortheregional StevensCreekTrail. Sunnyvale,Cupertino,MountainViewandLosAltos leadershavebeenmeetingtoconductjointplanningoftheregionalStevens CreekTrailsystem.Amulticityfeasibilitystudywillfocusonalignmentsand Sunnyvalewillleadthestudyandpaythemajorityofcosts connections. butrequestedcontributions.TheCityCouncilallocated$10,000ofan existingVTAgranttowardthestudylastyear.Sunnyvalerecently requestedanadditional$8,000contribution.Therequestedamount maybeavailablefromVTAbasedonapprovalofasecondroundofgrant funding. Category:C‘Enhancement Priority:1 Status:PendingCouncilApproval ProposedBudget:$8,000(VTAGrant‘ProjectReadiness) Schedule:TBD Maintenance:n/a 201213RecommendedBudgetAction: DirectstafftomoveforwardasPriority1projecttoallocatefundsto studybyleadagency,theCityofSunnyvale.Thisfundingiscurrently shownintheproposedbudget. Page 23 of 95 114 Priority2Projects Page 24 of 95 115 McClellanRanchBarnEvaluation&RenovationPlan Scope: EvaluatetheconditionoftheMcClellanRanchbarnandinvestigateitshistoric statusundercurrentstandards.Developarenovationplanforitsrepairand rehabilitation. Category:CEnhancement Priority:2 Status:PendingCouncilApproval ProposedBudget:$80,000(GeneralFund) Schedule:TBD Maintenance:n/a RecommendedBudgetAction: Directstafftomoveforwardasapriority2project.Thefundingis currentlyshownintheproposedbudget.Thiswasrecommendedinthe approvedMcClellanRanchMasterPlan2012UpdateasaTier1Project. Page 25 of 95 116 McClellanRanchHistoricStructuresAssessment Scope: EvaluatestructuresatMcClellanRanchforhistoricalsignificanceundercurrent SeveralstructuresatMcClellanRanchwereevaluatedin1995 standards. 96forhistoricstatus,conditionandpossibleuses.Sincethenthe standardsandmethodsforevaluatingpotentialhistoricresourcesand theapplicablebuildingcodeshavechanged.Thestructuresmaynowbe eligibleforhistoricstatus,qualifyforcoverageundertherecently adopted2010CaliforniaHistoricalBuildingCode,and/orqualifyfor grantfunding.Theevaluationwillidentifythe­·©Ò-·Ò©;­xsignificance undercurrentstandardsandallowfortheirproperrepairand protection. Category:CEnhancement Priority:2 Status:PendingCouncilApproval ProposedBudget:$75,000(GeneralFund) Schedule:TBD Maintenance:n/a RecommendedBudgetAction: Directstafftomoveforwardasapriority2project.Thefundingis currentlyshownintheproposedbudget.Thiswasrecommendedinthe approvedMcClellanRanchMasterPlan2012UpdateasaTier1Project. Page 26 of 95 117 McClellanRanchPreserveSignageProgram Scope: DevelopasignageprogramforMcClellanRanchPreservewithelementsthat The considerandaresuitableforuseelsewherealongthecreekcorridor. Phase1StevensCreekTrailnowlinksMcClellanRanchPreserveto BlackberryFarmPark.Thenextphasewillextendthetrailtothe StocklmeirpropertyandStevensCreekBlvd.Existingsignshavelittle consistencyandthereisnocoordinatedplanamongthesites. Appropriatesignagecanbettersupportcurrentandfutureprograms andenrichÝz­z·š©­xexperience. Category:CEnhancement Priority:2 Status:PendingCouncilApproval ProposedBudget:$75,000(GeneralFund) Schedule:TBD Maintenance:Increasebutnegligible RecommendedBudgetAction: Directstafftomoveforwardasapriority2project.Thefundingis currentlyshownintheproposedbudget.Thiswasrecommendedinthe approvedMcClellanRanchMasterPlan2012UpdateasaTier1Project. Page 27 of 95 118 McClellanRanchPreserveOutdoorGatheringShelter Scope: Constructacoveredoutdoorgatheringareatoprovideashelteredspacefor Acovered,openairshelterwillaccommodateschoolgroupsand groups. serveothergroupsandactivitiesaswell.Over2,200elementaryschool studentsvisiteachyearforthecreekstudiesprogramalone.However thereisnoshelteredarealargeenoughforschoolgroupsorclassesto gather.Acoveredshelterwillprovideopportunitiesforavarietyofnew orexpandedprograms,andwillaugment;notreplacetheconceptforan EnvironmentalEducationCenter. Category:CEnhancement Priority:2 Status:PendingCouncilApproval ProposedBudget:$125,000(GeneralFund) Schedule:TBD Maintenance:Increasebutnegligible RecommendedBudgetAction: Directstafftomoveforwardasapriority2project.Thefundingis currentlyshownintheproposedbudget.Thiswasrecommendedinthe approved2012McClellanRanchMasterPlanasaTier1Project. Page 28 of 95 119 SportsCenterSportsCourt Scope:Constructamultiusesportscourt,fenceenclosure,gates,and associatedaccessories. Category:CEnhancement Priority:2 Status:PendingCouncilApproval ProposedBudget:$250,000(RecreationFund) Schedule:TBD Maintenance:Increasebutnegligible RecommendedBudgetAction: DirectstafftomoveforwardasPriority2project.Thisfundingis currentlyshownintheproposedbudget. Page 29 of 95 120 ServiceCenterSolarCarportsCostBenefitStudy Scope:Studytodeterminethecostbenefitfortheinstallationofsolarcarports attheServiceCenter. Category:CEnhancement Priority:2 Status:PendingCouncilApproval ProposedBudget:$10,000(GeneralFund) Schedule:TBD Maintenance:n/a RecommendedBudgetAction: DirectstafftomoveforwardasPriority2project.Thisfundingis currentlyshownintheproposedbudget. Page 30 of 95 121 McClellanRoadSidewalkStudy Scope:StudythetrischoolareaalongMcClellanRoadtodeterminethe feasibilityfortheinstallationofsidewalkalongMcClellanRoadbetween OrangeAve.andSanLeandroAve. Category:CEnhancement Priority:2 Status:PendingCouncilApproval ProposedBudget:$17,000(VTAGrant‘ProjectReadiness) Schedule:TBD Maintenance:n/a RecommendedBudgetAction: DirectstafftomoveforwardasPriority2project.Thisfundingis currentlyshownintheproposedbudget. Page 31 of 95 122 201213VariousTrafficSignal/IntersectionModifications Scope:Theseannualfundsareforupgradestotrafficsignals,trafficsignal interconnectandintersectionsbeyondthescopeofroutinemaintenance. Minorupgradesincluderelocationofleftturnsignalheadsandreplacing substandardpolesandarms.Largerprojectsinclude,establishingfiber opticinterconnectbetweentrafficsignalsalongHomesteadRd.,Stelling Rd.,StevensCreekBlvd.andFoothillBlvd.;andlengthenthewestbound leftturnpocketonStevensCreekBlvd.atPerimeterRd. Category:APublicSafety Priority:2 Status:PendingCouncilApprovalonadditionalfunds,Fiberopticnetworkdesign iscurrentlyunderway ProposedBudget:FY12/13$40,000(GeneralFund) FY11/12$75,000(GeneralFund) Carryover$25,000 Total:$140,000 SpenttoDate:0 CurrentBalance:$100,000(25,000carryover+75,000new)FY11/12 Schedule:TBD Maintenance:Neutral RecommendedBudgetAction: Recommendadditional$40,000anddirectingstafftomoveforwardasa priority2project.Thefundingiscurrentlyshownintheproposed budget. Page 32 of 95 123 TrafficManagementStudies3Intersections Scope:Studytheimpactsofalteringorremovingtrafficdividingfeaturesatthe intersectionsofStevensCreek/Tantau,StevensCreek/Vista,andKim StreetbetweenBollingerandKirwin. Category:A‘PublicSafety Priority:2 Status:PendingCouncilApproval ProposedBudget:$50,000(GeneralFund) SpenttoDate:0 CurrentBalance:0 Schedule:TBD Maintenance:n/a RecommendedBudgetAction: Directstafftomoveforwardasapriority2project.Thefundingis currentlyshownintheproposedbudget. Page 33 of 95 124 EOCGeneratorw/Trailer Scope:Purchaseofasecondtrailermountedgenerator,usingfederalgrant money.Requires25%sharebyCity. Category:AGrantCommitment/PublicSafety Priority:2 Status:ActiveGeneratorspecificationdevelopmentinprogress CurrentBudget:$276,500(GeneralFund‘69,125&Grant207,375) SpenttoDate:$5,000 CurrentBalance:$271,500 Schedule:PurchasecompletebyNovember2012 GrantExpendedbyMay31,2013 Maintenance:Increasebutnegligible RecommendedBudgetAction: None.Continuewithcurrentbudget. Page 34 of 95 125 BlackberryFarmGolfCourseIrrigationUpgrades Scope:Replacetheexistingoutdatedandfailinggolfcourseirrigationsystem withamodern,waterefficientsystem.Repairthe2existingponds. PursuereactivatingtheexistingwellatBlackberryFarmandprovide connectionstoallowuseofwellwatertofilltheponds. Category:BPreventiveMaintenance Priority:2 Status:Active ProposedBudget:$550,000FY201112(BlackberryFund‘150,000&RecreationFund‘ 400,000) $100,000FY201314(BlackberryFund‘100,000)toconnectwellto pondin2013 Total:$650,000 SpenttoDate:$73,000 CurrentBalance:$477,000 Schedule:TBD Maintenance:Decrease‘~$22,000afterirrigationupgradeand~$10,000inwaterfor thepondsannually RecommendedBudgetAction: Recommendexistingbudgetfor201213forirrigationreplacementonly. Recommendadditional$100,000inFY1314anddirectstafftomove forwardasapriority2project.Thefundingiscurrentlyshowninthe proposedbudget.SeeAppendix3‘BlackberryFarmGolfCourse IrrigationUpgradesReport. Page 35 of 95 126 Priority3Projects Page 36 of 95 127 VariousTrailResurfacingatSchoolSportsFields:Phase1 Scope:Replaceexistingdecomposedgranite(DG)trailswithasphalttrailsat FariaandLincolnschoolsportsfields. Category:BPreventativeMaintenance Priority:3 Status:Active CurrentBudget:FY1112$125,000(GeneralFund) SpenttoDate:0 CurrentBalance:$125,000 Schedule:Design/Construction‘Summer2012 Maintenance:Decrease$1,000$5,000annually RecommendedBudgetAction: None.Continuewithcurrentbudget. Page 37 of 95 128 VariousTrailResurfacingatSchoolSportsFields:Phase2 Scope:ReplaceexistingdecomposedgranitetrailswithasphalttrailsatGarden Gateschoolsportsfields. Category:BPreventativeMaintenance Priority:3 Status:PendingCouncilApproval ProposedBudget:$50,000(GeneralFund) Schedule:TBD Maintenance:Decrease$1,000$5,000annually RecommendedBudgetAction: Directstafftomoveforwardasapriority3project.Thefundingis currentlyshownintheproposedbudget. Page 38 of 95 129 McClellanRanchEnvironmentalEducationCenter Scope: ProvideabuildingtosupportMcClellanRanchactivitiesandprograms,city naturalistprograms,andenvironmentaleducationandstewardshipprograms. Thereiswideinterestinexpandingtheenvironmentaleducationpotentialof McClellanRanchPreserveandMcClellanRanchWest,butthearealacksan The indoorspacethatcanhostgroupsandenvironmentalprogramsyearround. buildingprogramforanEnvironmentalEducationCentercaninclude itemssuchasclassroom/meetingspace;aresourcecenter;awetlab; exhibits;officespaceforthecitynaturalist,docentsandvolunteers; storage;andrestrooms.ThestructurecouldbeatMcClellanRanch PreserveorMcClellanRanchWest. Category:CEnhancement Priority:3 Status:PendingCouncilApproval ProposedBudget:$251,000‘FY1011(Grant)Carryover $949,000FY1314(ParkFee) Total:$1,200,000 Schedule:TBD Maintenance:Increase~$36,000annually RecommendedBudgetAction: Recommendadditional$949,000inFY1314anddirectingstafftomove forwardasapriority2project.Thefundingiscurrentlyshowninthe proposedbudget. Page 39 of 95 130 McClellanRanchBlacksmithShopRenovation Scope:Projectrenovatestheexisting¾scalereplicaBaerblacksmithshopfrom undertheheritageOaktreetoasiteneartheBarnandtrail,preserves andrestoresthehistoricfaçadeandarchitecturaldetails,andprovides formoresecurityandprotectionoftheblacksmithtoolsandforge. Category:BPreventativeMaintenance Priority:3 Status:PendingCouncilApproval ProposedBudget:$400,000(GeneralFund) Schedule:TBD Maintenance:Increase$1,000$2,000annuallydependingonprogramming RecommendedBudgetAction: Directstafftomoveforwardasapriority2project.Thefundingis currentlyshownintheproposedbudget.Thiswasrecommendedinthe approved2012McClellanRanchMasterPlanasaTier2Project. Page 40 of 95 131 BlackberryFarmGolfCourseMasterPlan Scope:DevelopaMasterPlanfortheBlackberryFarmGolfCourse,ProShop, andBluePheasantRestaurantthatwillservethe-š’’Ò“z·äx­longterm goals.TheBluePheasantleaseexpiresnextyear.Masterplanning wouldsupportinformeddecisionmakingifanyimprovementsor changesaredesiredincomingyearstothegolfcourse,the restaurant/proshopbuilding,ortheassociatedfacilities. Category:CEnhancement Priority:2 Status:PendingCouncilApproval ProposedBudget:$50,000(BlackberryFund) Schedule:TBD Maintenance:n/a RecommendedBudgetAction: Directstafftomoveforwardasapriority3project.Thefundingis currentlyshownintheproposedbudget. Page 41 of 95 132 QuinlanCenterInteriorUpgrade Scope:Developupgradealternativesandestimatestoaddresscirculationand disabledaccessissues,furniturereplacement,interiorcolorschemes,and trippinghazards.Objectiveistomaximizecustomerexperienceand maintainorincreaserevenueinthis20plusyearoldbuilding.(Note:hard constructioncosts,exclusiveoffurniture,fixtures,andequipment,which exceed~$129,000,triggersnecessitytofullyupgradetheentirefacility tomeetCaliforniaBuildingCodeaccessrequirements) Category:CEnhancement Priority:3 Status:ActiveDesignalternativesarebeingdevelopedforanticipated$200,000 finaldesignandconstructionfundinginFY11/12and$200,000 constructionfundinginFY12/13. ProposedBudget:$200,000FY1213(RecreationFund) $200,000FY1112(RecreationFund) $30,000FY1011(RecreationFund) Total:$430,000 SpenttoDate:$42,345 CurrentBalance:$187,655 Schedule:TBD Maintenance:Neutral RecommendedBudgetAction: Directstafftomoveforwardasapriority3project.Thefundingis currentlyshownintheproposedbudget. Page 42 of 95 133 StormDrainMasterPlanUpdate Scope:ThestormdrainmasterplanhasnotbeenupdatedsinceMarch1993. WithchangesinStatelawsgoverningstormwaterandlandusechanges itisnecessarytoupdatethestormdrainmasterplantodetermine systemdeficienciesandtrackchangestothestormdrainsystem. Category:APublicSafety Priority:3 Status:PendingCouncilApproval ProposedBudget:$75,000(StormDrain) Schedule:TBD Maintenance:n/a RecommendedBudgetAction: Directstafftomoveforwardasapriority3project.Thefundingis currentlyshownintheproposedbudget. Page 43 of 95 134 Priority4Projects Page 44 of 95 135 StocklmeirLegacyFarm Scope:Developaprogramandimplementimprovementsforalegacyfarmat theStocklmeirproperty. Category:CEnhancement Priority:4 Status:In2009,theCityCouncilendorsedhavingtheStocklmeirTaskForce developaplantocreatealegacyfarmattheStocklmeirproperty. ProposedBudget:$50,000FY13/14(RecreationFund)‘budgetaryestimate $400,000FY14/15(RecreationFund)‘budgetaryestimate Total:$450,000 Schedule:TBD Maintenance:Increase$1,000$15,000annually,dependingonuse RecommendedBudgetAction: Directstafftomaintainasapriority4project.Thefundingiscurrently shownintheproposedbudget. Page 45 of 95 136 SportsCenterTennisCourtRetainingWallReplacement Scope:Removeandreplacetheconcreteretainingwallatthenorthwestcorner ofthetennisfacilityadjacenttotheCommonsresidentialproperty. Category:BPreventativeMaintenance Priority:4 Status:PendingCouncilApproval ProposedBudget:$250,000FY1314(RecreationFund)BudgetaryEstimateifonlyCity funding Schedule:TBD Maintenance:Neutral RecommendedBudgetAction: Directstafftomaintainasapriority4projectandfundinFY201314. Thefundingiscurrentlyshownintheproposedbudget. Page 46 of 95 137 LindaVistaPondImprovementsConstruction Scope:Theupperpondwouldberemovedandnotreplaced.Anexpanded overlookarea,wheretheupperpondiscurrently,wouldberaisedto gradeandadjacenttoavegetatedswalewithcheckdamstoaidinstorm waterpollutionprevention.Thelowerpondwouldberemoved,not replacedandwouldcomebackuptogradeasapicnicarea.Tocomply withADArequirementsthepathoftravelfromtheparkinglotdownto thelowerparkareawillbeimproved. Category:C‘Enhancement Priority:4 Status:PendingCouncilApproval ProposedBudget:$1,057,000FY1516(ParkFees) Schedule:TBD Maintenance:Neutral RecommendedBudgetAction: Directstafftomaintainasapriority4projectandfundinFY201516. Thefundingiscurrentlyshownintheproposedbudget.SeeAppendix2 ‘LindaVistaPondImprovementsStudy Page 47 of 95 138 DevelopmentinLieuContributions Page 48 of 95 139 MonumentGateWaySigns(4) Scope:Upgradeorreplacethreeexistingcenterislandgatewaysigns,that announceš“;x­entryintoCupertino,at1)StevensCreekBlvdnear Tantau,2)DeAnzaBlvdnearI280overcrossing,3)DeAnzaBlvdnear BollingerRoad,andinstallanewcenterislandgatewaysignatStevens CreekBlvdneartheOaksshoppingcenter. Category:CEnhancement Status:OnHoldforsufficientDevelopercontributionsorsupplementaryCity funding ProposedBudget:BudgetaryEstimate$400,000 SpenttoDate:0 CurrentBalance:$35,000($25,000PinnBrotherscontributionreceivedAugust2006plus $10,000GFrecoveredfromdamageclaim) Schedule:TBD Maintenance:Increasebutnegligible Page 49 of 95 140 DeAnzaBlvd./McClellan/PacificaSignalModification Scope:Reconfigurationoftheintersectiontoaddressefficiencyandtrafficflow whichmightincluderelocatingtwosignalmastarmsandpoles,related electrical,concreteandstripingwork,andtheclosingofthePacifica streetdrivewaytothegasstation. Category:CEnhancement Status:OnHoldforsufficientDevelopercontributionsorsupplementaryCity funding ProposedBudget:BudgetaryEstimate$350,000 SpenttoDate:0 CurrentBalance:$145,700(HunterStormdevelopercontributionreceivedJune2007) Schedule:TBD Maintenance:Neutral Page 50 of 95 141 TrafficCalmingalongRodriguesAve.&PacificaDr. Scope:TrafficcalmingmeasuresalongRodriguesAve.andPacificaDr.to includemeasuressuchastrafficcurbbulboutsand/orothertraffic mitigationmeasures,asdeemedappropriatetooffsettheprojecttraffic fromCivicParkG.LLCatTownCenterLane. Category:CEnhancement Status:Stripingforbikelanesandadditionalparkingcompletedin2012. Reviewingadditionalscopethatmaybeaccomplishedwithremaining funds. ProposedBudget:$24,000 SpenttoDate:$16,000 CurrentBalance:$24,000(HunterStormdevelopercontributionreceivedApril2004) Schedule:TBD Maintenance:Neutral Page 51 of 95 142 NorthStellingRd/I280BridgePedestrianLighting&Upgrades Scope:Twoapplicantscontributed$25,000totheCityforenhancementstothe pedestrianwalkwayalongtheeastorwestsideoftheN.StellingRoad BridgethatcrossesoverInterstate280locatedsouthoftheprojectsite. TheCityshallusethemoneytoaddpedestrianscaledlighting,paving materials,railingsand/orrepaintingofthepedestrianfacilitiesofthe eastorwestsideofthebridge. Category:CEnhancement Status:OnHoldforsufficientDevelopercontributionsorsupplementaryCity funding ProposedBudget:BudgetaryEstimate‘TBD $25,000(VillaSerradevelopercontribution‘eastsideofbridge receivedAugust2008) $25,000(LasPalmasdevelopercontribution‘westsideofbridge receivedAugust2008) Total$50,000received SpenttoDate:0 CurrentBalance:$50,000 Schedule:TBD Maintenance:Neutral Page 52 of 95 143 DeAnza/HomesteadSouthboundRightTurnLaneUpgrade Scope:TheestimatedimpacttotheintersectionbytheSunnyvaleTownCenter projectwas22.8%forfairsharecostnottoexceed$75,924.To completetheprojecttherearepotentialROWissuesthatwillneedto beresolved. Category:CEnhancement Status:OnHoldforsufficientDevelopercontributionsorsupplementaryCity funding ProposedBudget:BudgetaryEstimate‘$333,000 SpenttoDate:0 CurrentBalance:$75,924(SunnyvaleTownCenterProjectDeveloperImpactFee‘ receivedonJan.30,2008) Schedule:TBD Maintenance:Neutral Page 53 of 95 144 StevensCreekBlvd.andBandleySignalandMedian Improvements Scope:TrafficSignalImprovements:$25,000forthepurposeofupgradingthe trafficsignalatBandleyDriveandStevensCreekBlvd.shouldtheneed ariseresultingfromthedevelopmentatCupertinoCrossroads. MedianImprovements:$25,000forthepurposeofupgradingthetraffic medianonStevenCreekBlvd.,eastofBandleyDriveandwestofDe AnzaBlvd. Category:CEnhancement Status:MedianImprovementsdesignunderway,Signalworkonholdto determinewhatifanyimprovementsarenecessary ProposedBudget:BudgetaryEstimate‘TBD SpenttoDate:0 CurrentBalance:$50,000(CupertinoCrossroadsDeveloperContributionreceivedFebruary 2012) Schedule:TBD Maintenance:Neutral Page 54 of 95 145 UnfundedCIPProjects Page 55 of 95 146 CityHallSeismicUpgradesForEOC Scope:Original2005scopeincludedmovingpublicservicecountertothemain floor,convertingformercouncilchambersintoaconferencecenter,and upgradingdisabledaccesstomeetcurrentcode.Initialstudyuncovered errorusedinEssentialFacilitystructuralassumptionsin1987remodelto createanEOConthelowerlevel.Analysisofbuildingandproject alternativesbeingcompletedconcurrentwithCivicCenterMaster Plan. Category:APublicSafety Status:Unfunded ProposedBudget:$3.0MBudgetaryEstimate Schedule:TBD Maintenance:Neutral Page 56 of 95 147 CivicCenterMasterPlanImprovements Scope:ThisisageneralplaceholderforprojectsproposedfromtheCivicCenter MasterPlanthatwillbepresentedtotheCityCouncilinSummer2012. Severalalternatives,eachincludingmanyinterchangeableelements,will bepresentfocusingonparkingneeds,Cityhalldisabledaccessupgrades, seismicupgrades,andfutureexpansioncapacity. Category:CEnhancement Status:Unfunded‘DraftMasterPlanisproposedtobethesubjectofaCity CouncilStudySessionthissummertogainCouncilandcommunity feedbackonalternatives. ProposedBudget:TBD Schedule:TBD Maintenance:Neutral Page 57 of 95 148 StocklmeirPreservationandRestoration Scope:Preserveandrestoretheexteriorwalls,fireplaceandchimney,doors, windows,andarchitecturaldetailsoftheStocklmeirHousetoprevent furtherdeteriorationuntilacompleterestorationscopecanbe developed. Category:BPreventativeMaintenance Status:Unfunded.Newroofshinglesappliedseveralyearsagoareholdingup well;occasionalbreakinsthroughwindowshavebeencoveredby plywood;minorfireandgraffitidamagehasoccurredduetovandalism; termitedamageissuspectedtobeextensive. ProposedBudget:$200,000BudgetaryEstimate Schedule:TBD Maintenance:Neutral Page 58 of 95 149 LawrenceMittyPark(Land+Construction) Scope:Obtainbypurchaseortradeofland,severalacresoflandadjacentto SaratogaCreek,currentlyownedbytheCountyandusedasastorage yardforasphaltgrindings&equipment,atthecornerofLawrence ExpresswayandMitty. Category:CEnhancement Status:UnfundedInitialappraisalsandlandswapalternativeshavebecome outdated‘nosubsequentactiontaken ProposedBudget:$7.1MBudgetaryEstimate$1.3Misforlandacquisitionand$5.8Mis fordesignandconstruction.Thisnumberisextremelyroughandis dependentonproposedscopeofproject. Schedule:TBD Maintenance:Increase$10,000$20,000annually,dependingonamenities Page 59 of 95 150 StevensCreekTrailBridgeOverUPPR Scope:Provideavehicle/pedestrian/bicyclebridgespanovertheUPPRrightof way,adjacenttoStevensCreekBlvd.andneartheLehighCementPlant, toconnectwiththeStevensCreekTrailsystemandprovidevehicle accesstotheSnyderHammondHouse.Thisprojectisincludedinthe /z·äx­adoptedBicycleTransportationPlan. Category:CEnhancement Status:Unfunded ProposedBudget:$2.0MBudgetaryEstimate Schedule:TBD Maintenance:Increase$1,000$5,000annually Page 60 of 95 151 StevensCreekTrailtoLindaVistaPark Scope:ImplementasegmentoftheStevensCreekTrailfromMcClellanRanch PreservetoLindaVistaPark. CupertinoandtheSantaClarain2002adopted aStevensCreekTrailFeasibilityReportthatevaluatedtrailalignmentsalong theStevensCreekcorridor.AnalignmentsouthofMcClellanRanchconnecting toLindaVistaParkandbeyondwasidentifiedandendorsed.Itinvolves securingpropertyoraccessrightstoaformerhaulroadalongtheeastsideof DeepCliffgolfcourse. Category:CEnhancement Status:Unfunded ProposedBudget:$750,000 Schedule:TBD Maintenance:Increase~$10,000$20,000annually Page 61 of 95 152 TankHouseCompletion(NathanHall) Scope:ConverttheNathanHallTankHouseintousablespaceandimprove landscapingasfeasiblewithintheparametersofthecurrentuse agreement. Category:CEnhancement Status:Unfunded ProposedBudget:$500,000BudgetaryEstimate Schedule:TBD Maintenance:Neutral Page 62 of 95 153 PavementManagementGapFunding Scope:Thisrepresentsthegapbetweentheproposedannualpavement investment(AnnualPavementManagement$3.744Masproposed) andtheestimatedannualamount,$3.5M,neededtoincreasethe PavementConditionIndexfrom71to76andreducethedeferred maintenancetrendby2016.Fundingatthislevelaccomplishessome timelypreventativemaintenancetreatmentssuchcrackfill,fogseal, slurryseal,andcapeseal,asopposedtorehabilitationand reconstruction. Category:B‘PreventiveMaintenance Status:Unfunded ProposedBudget:0‘Ifproposedbudgetof$3.744Misadopted,thegaptoachievethe statedgoaliseliminatedfor201213. Schedule:TBD Maintenance:Reducesongoingmaintenancecosts Page 63 of 95 154 McClellanRanchWestSimmsHouseRemoval Scope:Oncelandisrezonedandtenantleaseisterminated/expiredthen removaloftheSimmshousefromtheMcClellanRanchWestproperty maybecompleted. Category:C‘Enhancement Status:Unfunded ProposedBudget:$50,000 Schedule:TBD Maintenance:Neutral Page 64 of 95 155 McClellanSidewalkProject Scope:ImplementsidewalkimprovementsalongMcClellanRoadbetween OrangeAve.andSanLeandroAve.,basedonoutcomeofMcClellan SidewalkStudy. Category:APublicSafety Status:Unfunded ProposedBudget:TBD Schedule:TBD Maintenance:Increasebutnegligible Page 65 of 95 156 CompletedProjects Page 66 of 95 157 201112AnnualPavementManagement Scope:Recurringannualpavementrepair,patching,slurryseal,capeseal,and overlaythroughouttheCity. 201112PavementMaintenanceStreetList StreetNameFromTo BlazingwoodDrAlderbrookLnMyrtlewoodDr BrookgroveLnShadygroveDrWillowgroveLn FallenLeafDrWestlynnWayColonyHillsLn FerngroveDrShadygroveDrWillowgroveLn HeatherwoodDrWestlynnWayTuscanyPl KimStreetBollingerRdMcClellanRd LibertyCtPresidioDrEnd OVERLAY NewHavenCtPresidioDrEnd OakMeadowCtStellingRdEnd OldTownCtPresidioDrEnd PresidioDrBubbRdFortBakerDr ProvidenceCtPresidioDrEnd ShadygroceCtShadygroveDrEnd ShadygroveDrHydeStendhallLn WEstatesDrBolllingerRdLindenbrookLn DeAnzaBlvdI280NBRampsI280SBRamps DIGOUTREPAIR StevensCreekBlvdSR85RandyLn VariousLocalStreets BollingerRdBlaneyAveFaralloneDr DeAnzaBlvdI280BollingerRd CRACKSEAL MillerAveCalleDrBarcelonaBollingerRd StevensCreekBlvdSR85SternAve Page 67 of 95 158 201112AnnualCurb,GutterandSidewalkRepair&ADA Ramps Scope:Recurringannualrepairsofcurbs,gutters,sidewalksandADArampsat variouslocationsthroughouttheCity. 201112AnnualMinorStormDrainImprovements Scope:Fundingfordrainagerepairsasneededinvariouslocations. VariousMinorIntersectionTrafficSignalBatteryBackup System Scope:Installedbatterybackupsystemsatminortrafficsignallocations throughouttheCity.Thebatteriesshouldbereplacedevery56years, andreplacementcostperintersectionisabout$1300.Assumingfive yearreplacementcycleand55intersections,thatputsannual maintenancecostforthebatterybackupsatapproximately$15K. 1)Tantau/VallcoParkway,2)Tantau/Tandemdwy,3)Tantau/Pruneridge,4) Pruneridge/HPdwy,5)Foothill/Voss,6)VallcoParkway/Perimeter Page 68 of 95 159 SafeRoutestoSchoolGardenGate Scope:InstalledsidewalkswheregapsexistonStellingRd.,GreenleafDr.andon AnnArborAve.toprovideasaferoutetoGardenGateSchool.Includes someworkontheStelling/Greenleafsignal. VariousParkPathandParkingLotRepairs&Resurfacing Phase1 Scope: ResurfacedportionsofpathwaysinLindaVistaandMemorialParks(including basketballcourts).ResurfacedparkinglotsatSeniorCenter,MemorialPark, QuinlanCommunityCenterandSportsCenter.ParkinglotrepairsatMonta VistaRec.Center. ElectricVehicleChargingStation Scope:Installedthenecessaryelectricalinfrastructuretocreatetwoelectric vehiclechargingstationsnearCityHall. Page 69 of 95 160 PermanenteCreek Scope:Completedoverviewandresearchofotherstudiesregarding PermanenteCreekwithin/Ò¦;©·z“šx­jurisdiction. McClellanRanch/SimmsMasterPlan Scope: TheMcClellanRanchMasterPlan2012Updatefocusedidentifyingand prioritizingdesiredcapitalimprovementprojectsatMcClellanRanchParkand theSimmsproperty.WhentheMasterPlanUpdatewasadoptedinMay2012, theCityCouncilalsochangedthenamesoftheparcelstoMcClellanRanch PreserveandMcClellanRanchWestrespectively. McClellanRanch4HSanitaryConnection Scope:Projectremovedtheexistingseptictankatthe4Hbuildingand connectsthe,ÒzŒ7z“mx­existingsanitarylinestoamainsanitarylinea shortdistanceaway. Page 70 of 95 161 BlackberryFarmInfrastructureUpgrades CurrentScope:Disabledaccessupgradestopoolhouses,restrooms,andretreatcenter, theneedforwhichwastriggeredbyimprovementsmadeduringSCCP Phase1butwhichcouldnotbeaccomplishedintimeforseason opening.Projectalsoincludesaconcreteretainingwallatthepark maintenanceserviceyard.AnticipatedAcceptanceJune2012 LindaVistaPondImprovementsStudy Scope:Studyrestorationalternativescreatedin2010andupdateestimatesto includerequiredcorrectionofdisabledaccessdeficiencies. SeeAppendix2‘LindaVistaPondImprovementsStudy CivicCenterMasterPlan CurrentScope:Studyalternativesanddevelopaplanofimprovementstobemadeto theciviccenter,addresscurrentandfutureparkingneeds,future expansioncapacity,Cityhalldisabledaccessupgrades,andseismic upgrades.August2012‘PresentProjectAlternativestoCityCouncil Page 71 of 95 162 StocklmeirOrchardIrrigation Scope:Installationofatemporaryirrigationsystemtopreventfurther deteriorationoftheStocklmeirorangeorchard.Anticipatetemporary, abovegroundirrigationinplaceforspringof2012 Page 72 of 95 163 Appendix Page 73 of 95 164 Appendix1 AnnualPavementManagement Report Page 74 of 95 165 PUBLIC WORKS DEPARTMENT CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3354 www.cupertino.org Background Each year, the Public Works Department prepares an annual pavement maintenance plan based on individual street conditions and anticipated multi-year funding. This year’s plan describes current pavement conditions, an overview of the pavement maintenance projects planned for FY 2012/13 and FY 2013/2014 and pavement condition scenarios beyond 2014, depending on available funding. For reference, the City street network is comprised of 34 miles of arterial, 14 miles of collector and 94 miles of residential streets and is valued at $324,000,000. Preservation of this 142 mile long asset through timely preventative maintenance is a priority of the Public Works Department. Current (2012) Pavement Conditions Funding for this year’s pavement program is expected to be approximately $3.744 Million and is comprised of: $293,000 of unexpended funds in the Gas Tax Revenue account. Gas tax revenue has been uneven over the last several years. This has resulted in an accumulated amount that may be expended this year. $301,000 of Vehicle Registration Fee (VLF) revenue. $500,000 STP (Surface Transportation Program, federal transportation funding act). $1,250,000 FY 12/13 Gas Tax Revenue and General Fund “Level of Effort.” $1,400,000 FY 12/13 Anticipated development revenue augmentation. Last year, the approved budget for the pavement program was $1.55 Million, including an additional $200,000 added by Council. In the 2011 pavement plan presented to Council it was stated that an expenditure of approximately $2.4 Million per year was required to maintain a Pavement Condition Index (PCI) of 71. Funding below this level will result in the overall PCI of the street system to be reduced and the amount of deferred maintenance to increase at a greater rate. Deferred maintenance is quantified in dollars as the amount of reconstruction/overlays that should have been completed to maintain a PCI of 70, but had to be deferred due to funding deficiencies. The calculated PCI after the 2011 pavement project is 69 and the amount of deferred maintenance is estimated at $8 Million. Upon completion of the proposed 2012 pavement project, the calculated PCI is 73 and amount of deferred maintenance is expected to continue accumulation to $11 Million. Page 75 of 95 166 For reference, the PCI is based on a scale of 1-100 where a PCI of 100 would be representative of a new street, 70 – 89 is “Very Good” and a PCI of 71 is at the lower range of a “Very Good” pavement condition. The table below provides PCI values respective to street classifications for 2010, the last year the system was inspected and the overall average PCI calculated. The street network will be re-inspected and the PCI calculated again this year. CLASSIFICATION 20102012 PCI*PCI* Arterial 77 75 Collector 74 69 Residential Local 68 67 TOTAL SYSTEM 7169 *The 2010 figures were calculated in the 2010 street condition survey, while the 2012 figures are estimated, ahead of completion of the 2012 street condition survey. New for 2012 will be the method in which asphalt distress in streets are surveyed for the MTC approved software, StreetSaver. In the past, street survey information was collected manually. This year the required survey of asphalt distresses will be collected semi-automatically by a modified vehicle that captures digital images while traveling. The images collected will provide greater information of the surveyed streets condition and will be analyzed by software and augmented by manual input to determine the PCI. These images will also be useful as a database of existing conditions to consistently monitor degradation trends. The City has received a $34,000 grant for this contracted work to re-inspect streets throughout the City and recalculate the PCI. Planned FY 2012/13 and FY 2013/2014 Projects Exhibit A lists the streets anticipated to receive treatment for the 2012 and 2013 pavement seasons. Listed streets will be improved by one or a combination of up to five different types of pavement maintenance treatments. These options include: Asphalt overlay Rubberized slurry Isolated removal and replacement of failed asphalt Crackfilling Fogsealing Page 76 of 95 167 Exhibit B provides a description of each treatment type. Limited funding requires that the streets listed in Exhibit A be prioritized based on a combination of factors. The primary goal is to apply the right treatment at the right time so as to minimize future maintenance costs. Streets listed in Exhibit A may be subject to change as unforeseen conditions arise. Prioritization takes into consideration the following: 1.Condition of streets as assessed by engineering and operations staff 2.Type of streets (arterial, collector, residential) 3.Street conditions appropriate for specified treatment and available budget ® 4.StreetSaver calculations (required by the Metropolitan Transportation Commission) 5.Improving streets with shared maintenance responsibilities with other jurisdictions 6.Grant funding requirements Estimated Future Pavement Conditions Scenarios In 2010 it was calculated that the cumulative dollars needed over seven (7) years to bring most City pavement sections to a PCI above 70 was $46.5 Million. Four budget scenarios are presented below. The first assumes annual funding of $1.25 Million (similar to FY11/12 budget; PCI decreases to 67 over 7 years), the second assumes annual funding of $2.4 million (static PCI over 7 years), the third assumes annual funding of $3.5 Million (PCI increases 5 points over 7 years) and the fourth assumes funding of $6.6 Million ($46.5 Million / 7 Years; PCI increases 15 points). $1.25 Million Annual Funding Level (AFL): PCI Trend: From a 71 PCI in 2010 to a 67 PCI in 2016. Deferred Maintenance Trend: Increases from $7.72 Million in 2010 to $32.1 Million in 2016. This is the budget required to $2.4 Million Annual Funding Level (AFL): maintain a PCI of 71. PCI Trend: From a 71 PCI in 2010 to a 71 PCI in 2016. Deferred Maintenance Trend: Increases from $7.72 Million in 2010 to $24.0 Million in 2016. This is the budget required for a five- $3.5 Million Annual Funding Level (AFL): point increase in PCI. PCI Trend: From a 71 PCI in 2010 to a 76 PCI in 2016. Deferred Maintenance Trend: Increases from $7.72 Million in 2010 to $19.9 Million in 2016. Page 77 of 95 168 This is a budget calculated to $6.6 Million Annual Funding Level (AFL): decrease the deferred maintenance trend, allow a greater portion (approximately 19%) of the pavement maintenance budget to be spent on actual maintenance, such as crack filling and slurry, as opposed to rehabilitation and reconstruction,and increase the PCI by 15 points. PCI Trend: From a 71 PCI in 2010 to an 86 PCI in 2016. Deferred Maintenance Trend: Decreases from $7.72 Million in 2010 to $5.0 Million in 2016. The above annual funding scenarios compare with the actual average six-year past funding amount of $2.08 Million annually. ____________________________________ Attachments: EXHIBIT A – Pavement Projects FY12/13 EXHIBIT B – Pavement Projects FY11/12 EXHIBIT C – Treatment Methodologies Page 78 of 95 169 EXHIBIT A – Pavement Projects FY12/13 StreetsFrom and To Greenleaf Dr Stelling Rd to CastineAv 2012 Rose Blossom Dr McClellan Rd to Huntridge Av 2012 Huntridge Av Rose Blossom Dr to Stelling Rd 2012 Lilac Av All 2012 Lily Ct Lily Av to end 2012 Lilac Way Rose Blossom Dr to Stelling Rd 2012 Sage Ct Lilac Way to end 2012 Carriage Way Stelling Rd to end 2012 Stendhal Lane Disney to Phil 2012 Disney Ln Miller Av to Stendahl Ln 2012 All Carriage 2012 Santa Teresa Hyannisport to Terrace 2012 Bubb Road Stevens Creek Blvd to McClellan Rd 2013 Blaney Av Forest Av to Homestead Rd 2013 Overlay Wolfe Rd I-280 ramps No to I-280 ramps So 2014 Bollinger Rd Miller Av to S Blaney Av 2014 Calle de Barcelona Miller Av to Finch Av 2014 Linda Vista Dr McClellan Rd to Hyannisport Dr 2014 San Fernando Ct San Fernando Ave to end 2014 Westlynn Way Tip Toe Ln to Bollinger Rd 2014 Fallen Leaf Way Westlynn Way to De Anza Blvd 2014 Las Ondas Way Farallone Dr to Somerset Dr 2014 Las Ondas Way Somerset Dr to Pacifica Dr 2014 Bubb Road** Stevens Creek Blvd to McClellan Rd 2012 Stevens Canyon Rd County Park Entrance to City Limit 2014 Randy Lane to Wolfe Rd Stevens Creek Blvd 2012 Wolfe Rd to City limit Stevens Creek Blvd 2013 Stevens Creek Blvd to I-280 De Anza Blvd 2012 I-280 to Homestead Rd De Anza Blvd 2013 De Anza Blvd Stevens Creek Blvd to Bollinger Rd 2013 Digout Vista Knoll Blvd Foothill Blvd to Ainsworth Dr 2013 Page 79 of 95 170 StreetsFrom and To Colony Hills Lane Heatherwood Dr to Tip Toe Ln 2012 Tip Toe Ln Kentwood Av to Westlynn Way 2012 Westacres Dr Shelly Dr to end 2012 Betlin Av John Dr to Clifford Dr 2012 Pear Tree Ln N. Blaney Av to Baywood Dr 2012 Pear Tree Ct Pear Tree Ln to end 2012 Woodridge Ct Lockwood Dr to McKlintock Ln 2012 Woodridge Ct McKlintock Ln to end 2012 Monrovia St Regnart Rd to Bubb Rd 2013 LaPlaya Ct Monrovia St to end 2013 DeFoe Drive Westlynn Way to NB De Foe Dr 2013 DeFoe Drive De Foe Dr to Bollinger Rd 2013 Dumas Dr Jollyman Dr to Westlynn Way 2013 De La Farge Dr Westlynn Way to Jollyman Dr 2013 Jollyman Ln De la Farge Dr to Dumas Dr 2013 Bollinger Rd E/O Westlynn Way to De Foe Dr 2013 Vista Drive Forest Av to Merritt Dr 2013 Cape Seal Mary Ave Stevens Creek Blvd to end 2014 N Stelling Rd I-280 to Homestead Rd 2014 Noble Fir Ct S Stelling Rd to White Fir Ct 2014 White Fir Ct Noble Fir Ct to end 2014 Red Fir Ct Noble Fir Ct to end 2014 Torre Av Stevens Creek Blvd to Rodrigues Av 2014 Bollinger Rd Miller Ave to S Blaney Ave 2014 Alderbrook Ln Brrokwell Dr to Bollinger Rd 2014 Alderbrook Way Alderbrook Ln to end 2014 Alderbrook Ln Atherwood Ave to Brookwell Dr 2014 John Dr S Blaney Ave to E Estates Dr 2014 Calle de Barcelona Miller Ave to Finch Ave 2014 Menhart Dr Clavert Dr to Morretti Dr 2014 Bollinger Rd S De Anza Blvd to S Blaney Av 2014 S Blaney Ave Bollinger Rd to Somerset Dr 2014 S Blaney Ave Somerset Dr to Stevens Creek Blvd 2014 Calvert Dr Tilson Ave to Menhart Ln 2013 Vista Dr Lazaneo Dr to Merritt Dr 2013 Slurry 2013 Fig Tree Ct Pear Tree Ln to end Miller Ave 2012 Calle de Barcelona to Stevens Creek Blvd Bollinger Rd 2012 W/O De Anza Blvd to Traffic Choker Cracksealing Page 80 of 95 171 EXHIBIT B - Pavement Projects FY11/12 Page 81 of 95 172 EXHIBIT C - Treatment Methodologies The tables below describe the typical prescribed maintenance treatments relative to PCI. ConditionPCI Range Typical Maintenance Treatment Do Nothing. Excellent 90-100 Very Good 70-89 Crack Fill / Fog Seal / Rubberized Slurry Good 50-69 Crack Fill / Rubberized Slurry / Thin AC Overlay AC Overlay Poor 25-49 Very Poor 0-24 Reconstruct Structure (AC) Scrub cracked pavement surfaces that are not yet actually breaking apart. CostTreatment Description Lowest Fogseal A fogseal is an application of asphalt emulsion onto a pavement surface to delay weathering of and waterproof the pavement surface to keep water from penetrating the pavement, and reduce raveling. Crackfilling As cracks appear in aging pavement due to stress or shrinkage, a hot rubberized crack filler should be applied to the cracks to prevent water from penetrating the pavement. Rubberized Slurry This work consists of applying a mixture of oil, rubber, aggregate, water, and additives to the pavement surface. Slurry seals are used for sealing aged and worn pavements, filling minor cracks, restoring skid resistance and restoring aesthetic appeal. This application serves to protect and preserve the pavement surface and extend its useful life. Thin Maintenance After cracks and potholes in the road surface are sealed or filled, and Overlay (TMO) a tack coat is applied, a thin overlay (typically up to 1.5”) of asphalt pavement is placed on the street surface. This treatment can extend the useful life of a street section that is still structurally sound by several years; more effectively than a cape seal. Pavement Overlay An overlay consists of placing an additional asphalt pavement layer (generally 2” to 3”) on top of the existing street surface. This method is typically used in combination with grinding of several inches of the existing pavement. This is the most comprehensive resurfacing method used to restore structural integrity. Structural This process typically involves removing the pavement section to a Reconstruction considerable depth and applying additional base material and a new thick Highest asphalt surface. Note: Removal and replacement of failed asphalt may be needed for most treatments. This is a limited spot treatment that is designed to repair particular sections of pavement where it is not required for the entire street to be overlaid or sealed. Thiswork consists of digging out and replacing discrete areas of the pavement that have failed structurally. Page 82 of 95 173 Appendix2 LindaVistaPondImprovements Page 83 of 95 174 PUBLIC WORKS DEPARTMENT CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3354 www.cupertino.org Subject Linda Vista Park Pond Improvement. Background The lower areas of Linda Vista Park, where the pond and waterfall are located, have been a popular location for City residents and other park users. These water features began leaking many years ago with the water features ultimately having to be inactivated and emptied. In late 2009, the City contracted with Nolte Associates, Inc. (now Nolte Vertical Five) to develop three conceptual improvements to the existing pond feature in the lower park area. In early 2010, three conceptual improvement drawings with estimated costs were completed. A project to potentially renovate the ponds was in the 2010-2011 adopted budget, but on the Unfunded List. In the current capital improvement budget, $75,000 was approved for design with no more than $20,000 allocated to the update of the existing conceptual drawings and associated order of magnitude cost estimates. On November 22, 2011, the City entered into a follow-up agreement with Nolte Vertical Five to update the previously prepared conceptual options, evaluate and include requirements of the American Disabilities Act (ADA) and to update the estimates of cost. On April 5, 2012 staff presented to the Parks & Recreation Commission the updated conceptual drawings, accessibility drawing and associated costs. No new concepts were proposed and the Commission recommended the concept that removed both the upper and lower pond areas. The rational of the recommendation was to return the park to a more natural setting rather than recreate man-made water features. Discussion The three concept design options plus access improvement with updated estimates of costs are as shown below. To comply with ADA requirements, the scope for each concept will require the path of travel to be improved from the parking lot down to the lower park area and the removal/installation of new restrooms. The cost of ADA improvements is estimated to add $701,000. Page 84 of 95 175 Concept 1 – Full restoration of waterfall, upper and lower ponds. Existing water features would be removed and replaced with similar improvements that better blend into the surroundings. Estimated Cost: $1.157 Million. Concept 2 – Restoration of waterfall and upper pond only. Existing water features would be removed; similar improvements replaced in waterfall and upper pond areas with features that better blend into the surroundings. The existing swale would be reconstructed and vegetated with check dams to aid in storm water pollution prevention. The lower pond would be removed, not replaced and would come back up to grade as a picnic area. Estimated Cost: $1.099 Million. Concept 3 – The upper pond would be removed and not replaced. An expanded overlook area, where the upper pond is currently, would be raised to grade and adjacent to a vegetated swale with check dams to aid in storm water pollution prevention. The lower pond would be removed, not replaced and would come back up to grade as a picnic area. Estimated Cost: $1.057 Million. Drawings of the three concepts and access improvements, as well as the respective probable costs are attached. Recommendation Review and select desired concept with accessibility improvement and authorized staff to proceed with design construction documents. Fiscal Impact Funding for the project would be from the general fund. _____________________________________ Attachments: Concept 1 – Full Restoration Plan Concept 2 – Upper Area Restoration Plan Concept 3 - Dry Creek Plan Concept 2 - Sections Picnic Area Access Plan Page 85 of 95 176 Page 86 of 95 177 Page 87 of 95 178 Page 88 of 95 179 Page 89 of 95 180 Page 90 of 95 181 Appendix3 BlackberryFarmGolfCourse IrrigationUpgrades Page 91 of 95 182 PUBLIC WORKS DEPARTMENT CITY HALL 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3354 www.cupertino.org Subject Blackberry Farm Golf Course Irrigation Upgrade, Project 2011-9139. Recommended Action Consider as part of the 2012-17 Capital Improvement Program, implementing golf course upgrades in two phases. Recommended work includes irrigation system upgrades as a first priority, followed by repair and renovation of the golf course pond system with the goal of using an existing well in Blackberry Farm to supply the ponds with water. Background The Blackberry Farm Golf Course is now 50 years old. The City Council has approved a capital improvement project to upgrade the irrigation system and ponds at the golf course. This system is the original one that was installed by the former private owner in the early 1960’s. The lines and heads are deteriorated; leaks and repairs are frequent and costly. The golf course was originally irrigated with water from a well installed in the 1940’s near the Blackberry Farm concession stand, close to Stevens Creek. The well water was pumped south to a steel tank and then pumped north to the golf course irrigation lines. The tank was taken out of service in 2002 after it had deteriorated beyond repair and was subsequently removed. The golf course has been watered since that time with potable water from San Jose Water Company. The golf course ponds were originally fed from an intake structure in the bank of Stevens Creek, near the location of a former dam that is now reconfigured as a water access area. The intake was set near the bottom of the creek channel. During low flows in summertime, little to no water flowed into the ponds. The alternative of using potable water to feed the ponds was found to be expensive; very little has been used. The intake was removed during construction of the Phase 1 restoration of Stevens Creek. In recent years the ponds have no longer retained water adequately. The lower pond appears to leak significantly, and the upper pond will not hold water at all. The ponds require renovation, including new linings, and need a new water source. A capital improvement project with a budget of $550,000 was approved to renovate the irrigation system and clean overgrown vegetation from the ponds; however the original scope for this budget did not include lining the ponds or other corrective measures. Page 92 of 95 183 In May 2011, the City Council received an update on the golf course irrigation and ponds. Several alternatives were presented. One concept was to pursue the project already envisioned which included renovating the irrigation system, rehabilitating the ponds, and exploring the opportunity to reactivate the existing well in Blackberry Farm as a water supply for the ponds. Other project concepts were larger in scope and cost. They involved converting the ponds into much deeper reservoirs that could be used to supply the irrigation system and be filled with well water if feasible. The additional cost to pursue this strategy was estimated at $550,000 to $700,000. After further consideration of the project, including during the FY 2011-12 capital improvement budget review, the next steps were discussed. Staff was directed to analyze the capacity and condition of the Blackberry Farm well and to evaluate its feasibility as a water supply source. Discussion Balance Hydrologics was retained to evaluate the well. The well was inspected and video- logged in September. Gauging stations were installed in the creek in October to monitor creek flows during well testing. A 7-day constant-rate pumping test was performed and was completed in November. Samples of well water and creek water were analyzed to determine how directly connected the well production is relative to impacts to creek flows. Among the conclusions were: The well is shallow, with a horizontal infiltration gallery that is 16’ below grade, and its configuration is consistent with available records. The well is in adequate condition for its age and type. Some relatively minor repairs and cleaning would be involved to bring it back into service. Lab tests indicate that the water from the well is the same as the water in the creek. Samples showed nearly identical ionic signatures (i.e. “fingerprints”), indicating a surface-water and groundwater connection for the aquifer pumped. This finding is unsurprising given that the well is only about 50 feet from Stevens Creek and is shallow. There is adequate production from the well to keep the ponds full without adverse impacts to the creek based on the test results. If the well were used at a rate to fill ponds as reservoirs and to irrigate the golf course during summertime pumping when irrigation demand is highest, the creek could be adversely affected. Such pumping could reduce creek flows at a time of year when flows and depth are already low which could affect protected wildlife. Based on these findings, the golf course irrigation and pond alternatives were reconsidered. Renovation of the irrigation system is recommended immediately. The existing project budget will cover design and installation of a new, efficient irrigation system. A modern system is estimated to reduce water usage by 22-30%. Water cost savings for irrigation are expected to be Page 93 of 95 184 $14,000 - $22,000 annually. The new irrigation system, in addition to reducing maintenance, will also improve the course aesthetics, playability and golfer experience. The well appears able to supply enough water for golf course irrigation. However, depending on operational needs, the pumping regime could likely affect creek flows during crucial warm weather months when irrigation demand is highest and creek flows are lowest. Pursuing use of the well to provide enough water for golf irrigation is expected to involve considerable interaction with Santa Clara Valley Water District and the various resource agencies that oversee protected wildlife, such as federally-threatened steelhead, present year round in this section of Stevens Creek. Using well water for golf course irrigation would also involve excavation and conversion of the ponds into reservoirs, plus installation of an additional pump system and infrastructure. The added cost to create this system remains estimated at $600,000. The water cost savings resulting from use of well water versus potable water are expected to be as much as $22,000 per year. However, the savings would be partly reduced by the operating and replacement costs of the reservoir-pumping system, the ongoing electrical costs and the regular maintenance needed. Overall it is expected to take roughly 30 years to accrue enough savings in water bills to offset the reservoir-pump system cost, without a present-value discount. Staff has concluded that the reservoir-pumping system is not a cost-effective investment; nor is it worthy of the potential risk to the steelhead habitat. The well is easily capable of providing enough water to keep golf ponds filled. The amount of pumping to keep the ponds filled is not expected to affect the creek, as long as the ponds are repaired and no longer leak. Renovating the ponds and bringing the well back into service as a water supply for the ponds is recommended as a second phase of work following the irrigation system replacement. Using well water to fill the ponds is expected to save as much as $10,000 annually. Although the irrigation replacement is expected to come in below the current budget, there would still likely need to be an increase of $100,000 in fiscal year 2013-14 in order to complete the pond and well rehabilitation. Conclusion Staff recommends proceeding immediately with design and installation of a new efficient irrigation system that continues to use domestic water. The current project funding is adequate to cover this effort. The cost of installing reservoir-style ponds that could accommodate use of well water for irrigation is cost prohibitive, presents a risk to creek habitat, and is not deemed a good investment. The golf course ponds also require renovation and repair. The estimated additional budget needed is $100,000 in additional funding. Staff recommends pursuing golf pond renovation as a Page 94 of 95 185 second phase of work, and allocating funding in fiscal year 2013-14. The recommended scope also includes reactivating the well at Blackberry Farm, coordination with Santa Clara Valley Water District to do so, and installation of a pump system that uses well water to keep the ponds filled. Sustainability Impact Implementation of the recommended project will reduce water usage and promote efficient use of resources. Fiscal Impact Irrigation system upgrades will reduce water usage and associated operating costs for water. Golf pond upgrades will repair leaks and reduce use of water to fill the ponds. Use of well water will reduce water supply costs. _____________________________________ Attachments: None Page 95 of 95 186